March 3, 2026
Contact:
Carmela Campbell
34009 Alvarado-Niles Road
(510) 675-5316
[email protected]
Dear Carmela,
Thank you for the opportunity to submit the following proposal and resumes for landscape architectural services for Station East Plan Check Services for the City of Union City.
Please call me with any questions you have. If the attached workscope is acceptable, please sign a copy of this letter and return to us for our files.
Sincerely,
Ian Elsborg
Job Captain | Gates Studio
EXHIBIT A
Station East Plan Review, Union City
3/3/2026
SCOPE OF SERVICES
This agreement is made as of March 3rd, 2026 by and between Gates Studio, (GATES) [California License No. 6032], a California corporation, and The City of Union City (Client).
As provided in this Agreement, GATES will provide landscape architectural review services for the following project (the "Project"):
Landscape Architecture review and Site Inspection of Station East Development I. BASIC SERVICES
TASK 1 – PROJECT KICKOFF, DESIGN STANDARDS, AND ADDITIONAL MEETINGS The objective of this task is to review and document current city standards for public parks and outdoor spaces, and optionally develop a checklist of preferred city standard designs, materials, and specifications for use in the review of public outdoor spaces.
Subtask 1.1 – City Coordination
Manage all aspects of the project including consultants, schedule, meetings, and deliverables.
Provide copies of agendas and other meeting materials to the City in advance of meetings.
Subtask 1.2 – Project Kick-off Meeting
Host project kick-off meeting (virtual) to:
Review relevant city standards and challenges to be incorporated into review of the project plans. Document city preferences on additional standard materials and practices Identify background/resource materials.
Subtask 1.3 – Document Park Standards
Host a meeting (virtual) with public works, parks and recreation, and city maintenance staff to:
Review current city standards for park materials and specifications. Informed by the parks and recreation masterplan team, create a table of City preferences for standard materials and maintenance practices related to park development, to be incorporated into the review of public parks and outdoor spaces.
Items to be documented may include irrigation equipment, site furniture standards (bike racks, benches, bike lockers, bollards, etc.) planting standards, paving materials. Draft and Final review meeting with city staff to review standards.
Subtask 1.4 – Additional Meetings
Up to 5 additional meetings with City Staff and/or Parks Commission as required throughout the review process.
DELIVERABLES:
Draft Park Standards Table
Final Park Standards Table
MEETINGS:
City Staff/Parks Commission Meetings 5
Standards Meeting 2
Station East Plan Review, Union City
3/3/2026
TASK 2 – PLAN REVIEW
The objective of this task is to provide Landscape Architecture review of landscape plans for constructability, maintenance concerns, public use, and code compliance.
Subtask 2.1 – Plan review of On-Site Public Plans
● Review of Landscape and Irrigation Plans for conformance with Union City Municipal Code, California Building Code, and MWELO
● Review Landscape and Irrigation Plans for general constructability, maintenance considerations, user accessibility and general suitability for public use, including review of such items as play equipment (excluding CPSI review,) inclusion of accessible play elements, site furnishings (benches, bollards, bike racks, bike lockers, etc.) play surfacing, and similar. ● Provide redlined plans and a written comment letter of consolidated landscape architectural comments.
● Assumes a 34 page set, 3 reviews, 2 redlined sets and 2 comment letters.
Subtask 2.2 – Plan review of On-Site Private Plans
● Review of Landscape and Irrigation Plans for conformance with the Union City Landscape Checklist, Union City Municipal Code, California Building Code, and MWELO, including review of such items as play equipment (excluding CPSI review,) inclusion of accessible play elements, site furnishings (benches, bollards, bike racks, bike lockers, etc.) play surfacing, and similar. ● Provide redlined plans and a written comment letter of consolidated landscape architectural comments.
● Assumes an 88 page set, 3 reviews, 2 redlined sets, and 2 comment letters.
Subtask 2.3 – Plan review of Offsite Plans
● Review Landscape and Irrigation Plans for conformance with Union City Municipal Code, California Building Code, and MWELO
● Review Landscape and Irrigation Plans for general constructability, maintenance considerations, user accessibility and general suitability for public use, including review of such items as play equipment (excluding CPSI review,) inclusion of accessible play elements, site furnishings (benches, bollards, bike racks, bike lockers, etc.) play surfacing, and similar. ● Provide redlined plans and a written comment letter of consolidated landscape architectural comments.
● Assumes a 19 page set, 3 reviews, 2 redlined sets, and 2 comment letters.
Subtask 2.1 – Plan review of Park Plans
● Review Landscape and Irrigation Plan Set for conformance with Union City Municipal Code, California Building Code, and MWELO
● Provide Landscape Architectural Review of the combined Improvement Plans for general constructability, maintenance considerations, and general suitability for public use, including review of such items as play equipment (excluding CPSI review,) inclusion of accessible play elements, site furnishings (benches, bollards, bike racks, bike lockers, etc.) play surfacing, and similar.
Station East Plan Review, Union City
3/3/2026
● Provide redlined plans and a written comment letter of consolidated landscape architectural comments.
● Assumes a 51 page set, 3 reviews, 2 redlined sets, and 2 comment letters.
DELIVERABLES:
Redlined Plan PDFs (2 per plan set)
Comment Letter (2 per plan set)
MEETINGS:
None
TASK 3 – SITE INSPECTION
Subtask 3.1 – Site Inspection of Public On-Site Landscape Improvements ● Preliminary Site Inspection of the approved and constructed landscape for conformance with the approved landscape plans.
● Final Site Inspection of the approved and constructed landscape for conformance with the approved landscape plans and previous required corrective actions. ● Assumes site inspections shall be of the entirety of the completed public on-site improvements.
Subtask 3.2 – Site Inspection of Private On-Site Landscape Improvements ● Preliminary Site Inspection of the approved and constructed landscape for conformance with the approved landscape plans.
● Final Site Inspection of the approved and constructed landscape for conformance with the approved landscape plans and previous required corrective actions. ● Assumes 1 preliminary inspection and 1 final inspection per PA package as shown below: 4 total packages, consisting of PA 2 & 4, PA 5 & 6, PA 7 & 8, PA 9 & 10.
Station East Plan Review, Union City
3/3/2026
Subtask 3.3 – Site Inspection of Offsite Landscape Improvements ● Preliminary Site Inspection of the approved and constructed landscape for conformance with the approved landscape plans.
● Final Site Inspection of the approved and constructed landscape for conformance with the approved landscape plans and previous required corrective actions.
Subtask 3.4 – Site Inspection of Park Landscape Improvements ● Preliminary Site Inspection of the approved and constructed landscape for conformance with the approved landscape plans.
● Final Site Inspection of the approved and constructed landscape for conformance with the approved landscape plans and previous required corrective actions.
DELIVERABLES:
Preliminary Field Report 7
Final Field Report 7
MEETINGS:
Preliminary Site Inspections 7
Final Site Inspections 7
PROJECT EXCLUSIONS
The project exclusions not included within the scope of work are described below:
Review of Civil, Electrical, Architectural, or other consultant plans beyond the scope of a Landscape Architect
Playground Safety Inspections (performed by a Certified Playground Safety Inspector) Irrigation Audits
Structural Review
II. ADDITIONAL CONDITIONS
A. Meetings
1. Attendance at the aforementioned meetings is included in the scope of work.
This proposal assumes that each meeting is a maximum of two (2) hours.
2. Additional meetings are not in the scope of this proposal and will be billed at the hourly rates described in Item IV.
B. Additional Site Visits are not in the scope scope of this proposal and will be billed as time and materials described in Item IV.
C. Client shall provide all existing information necessary for the completion basic services as described in this letter of agreement.
D. Regarding Punch Lists and Construction Administration/ Observation Field Reports, field reports are developed in order to identify corrections and/or completions required on site. Punch List/ Field Report observation is not a comprehensive inspection and is not intended to address every possible deficiency, whether latent or patent, nor shall Landscape Architect’s agreement to generate the Punch List relieve the Contractor and Station East Plan Review, Union City
3/3/2026
its Subcontractors from their sole obligation to construct the project according to the Contract Documents. Punch List and Field Reports will include review and inspection of landscape design scope and irrigation only.
III. COMPENSATION FOR SERVICES
A. The fee for the services indicated in Item I of this proposal shall be:
Task 1 Project Kickoff, Design Standards, Additional Meetings $ 9,460
1.1 City Coordination $1,520
1.2 Project Kickoff $1,290
1.3 Park Standards Table $3,550
1.4 Additional Meetings (5, 2 hours each) $3,100
Task 2 Plan Review
2.1 On Site Public Plans $ 7,940
1st Review, Redlines, and Checklist $4,090
2nd Review, Redlines, and Checklist $2,440
3rd Review, Redlines, and Checklist $1,410
2.2 On Site Private Plans $ 19,410
1st Review, Redlines, and Checklist $10,050
2nd Review, Redlines, and Checklist $5,505
3rd Review, Redlines, and Checklist $3,855
2.2 Offsite Plans $ 6,075
1st Review, Redlines, and Checklist $3,235
2nd Review, Redlines, and Checklist $1,825
3rd Review, Redlines, and Checklist $1,015
2.2 Park Plans $ 11,645
1 st Review, Redlines, and Checklist $5,590
2 nd Review, Redlines, and Checklist $3,750
3 rd Review, Redlines, and Checklist $2,305
Task 3 Site Inspection
3.1 On Site Public Plans $ 5,060
Preliminary Site Inspection $3,660
Final Site Inspection $1,400
3.2 On Site Private Plans $ 29,480
Preliminary Site Inspection (Assuming 4 total) $18,300
Final Site Inspection (Assuming 4 total) $11,180
Station East Plan Review, Union City
3/3/2026
3.3 Offsite Plans $ 4,445
Preliminary Site Inspection $2,770
Final Site Inspection $1,675
3.4 Park Plans $ 4,650
Preliminary Site Inspection $2,975
Final Site Inspection $1,675
TOTAL Not To Exceed $__98,165
B. The project fee is based on the above “services” being completed within two years of contract date, apart from Site Inspections which may extend to three years beyond contract date. Any work extending beyond this schedule may be subject to additional services due to extended project duration and updates to billing rates. The project fee is based on a continuous non interrupted project process. Projects which are inactive for a duration exceeding 4 months may be subject to additional services.
C. For billing procedures, see Appendix A.
IV. ADDITIONAL SERVICES
A. Any extra services, including additional work or meetings, requested by the Client in addition to those indicated in this proposal shall be billed at the hourly rate listed below in addition to the fee indicated in Item III above.
Hourly Fees for Services of: Rate Per Hour:
Partner $240.00 - $255.00
Principal $225.00 - $240.00
Outreach Coordinator $190.00 - $210.00
Associate Principal $210.00 - $225.00
Senior Associate $190.00 - $210.00
Job Captain $170.00 - $190.00
Planner $170.00 - $190.00
Irrigation Designer $205.00 - $215.00
Production $160.00 - $180.00
Note: The hourly rates shown may be revised as described in Appendix A, but would not affect the amount of compensation shown in Item III.
B. Additional services shall include but are not limited to the following:
Station East Plan Review, Union City
3/3/2026
1. Additional review caused by significant Site Plan or Architecture revisions post project Kick-Off.
2. Additional meetings and site inspections similar to those described above.
3. Horticultural consulting and soils analysis.
4. Prepare a Preliminary Opinion of Probable Cost broken down into major categories.
Accepted by:
__________________________________________ Date: ____________________ Carmella Campbell
City of Union City