Agenda packet, regular meeting — Union City City Council, April 14, 2026 (part 2 of 2)

12-00-00 POLICE DEPARTMENT
Legend:

Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, D - Day(s), EY - Event Year, H - Historical, IND - Indefinite, LOB/LOV/LOI/LOS - Life of Board, Building, Vehicle, Improvement or System, M - Month(s), P - Permanent, S - After Superseded, V - Vital, Y - Year(s), +[Number] - Plus Years or Months
12-04-02 Tobacco Grant County funded program for tobacco stings. COPPS AFP+5 29 CFR 97.36(i)(11); 3 years after final payment 29 CFR 97.42(b); 3 years after final payment
2 CFR 200.334; 3 years after final expenditure report for federal grants
24 CFR 570.502(a)(16); extends to 4 years
State of California Guidelines; 5 years after grant
closure. State recommends referring to grant application close-out procedures, if any. * Refer to grant application close-out procedure for potential extensions in retention period.
12-04-03 Second Hand Dealer Licenses COPPS AE+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for Secondhand Dealers and Pawn Brokers.
12-04-04 ABC Applications Processed at ABC and the City is notified. COPPS AE+2 GC 34090; 2 year minimum requirement State of California Guidelines; Life of the license plus 2 years.
12-04-05 YFS Referrals Form used to recommend individuals to YFS. COPPS CY+2 GC 34090; 2 year minimum requirement 12-04-06 COPPS Projects Log Log used to track and trend ongoing problems and resolutions to problems. May come from any officer.

Includes Community Health Action Team (CHAT)
inspections.

COPPS AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after
correction/completion for code enforcement
12-04-07 COPPS Projects Filed sequentially by assigned number. COPPS AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after
correction/completion for code enforcement
12-04-08 Property Business Improvement District Program Businesses within the district will fund officers. Statistical reports are generated and maintained.

COPPS CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for statistical reports
12-04-09 Law Enforcement Grants Grants offered through outside companies and applied for by PD.

COPPS AFP+5 29 CFR 97.36(i)(11); 3 years after final payment 29 CFR 97.42(b); 3 years after final payment
2 CFR 200.334; 3 years after final expenditure report for federal grants
24 CFR 570.502(a)(16); extends to 4 years
State of California Guidelines; 5 years after grant
closure. State recommends referring to grant application close-out procedures, if any. * Refer to grant application close-out procedure for potential extensions in retention period.
12-04-10 Firearm Qualification Log Binder contains a record of each qualification and results. Should be maintained by Personnel & Training.

P&T CY+2 GC 34090; 2 year minimum requirement
29 CFR 1627.3(b); 1 year for training programs
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12-00-00 POLICE DEPARTMENT
Legend:

Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, D - Day(s), EY - Event Year, H - Historical, IND - Indefinite, LOB/LOV/LOI/LOS - Life of Board, Building, Vehicle, Improvement or System, M - Month(s), P - Permanent, S - After Superseded, V - Vital, Y - Year(s), +[Number] - Plus Years or Months
12-04-11 Crime Free Program Includes base line statistics on calls for services, monthly property reports (not maintained, only reviewed for
trending) and arrest reports for specific apartment
properties requesting the service. Documents include
program management training records/certifications
(every 2 years), CPTED (Crime Prevention Through
Environmental Design), Property Social Event records,
Trespass Admonishment Warning forms (entered into
RMS) and Confirmation of Arrest forms. An addendum
to the lease agreement is created and required to
accommodate the program. Simplifies the removal of
criminal elements from the complex. Potential for
litigation.

COPPS AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for weekly, monthly, quarterly and annual statistical
reports, and for citizen patrol requests. 2 years after completion or closure for research project files.
12-04-12 Abatement Letters Used to notify landlords of criminal activities and prompt action.

COPPS AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after
correction/completion for code enforcement
12-04-13 Ride-along Program Applications for program. Records CY+2 GC 34090; 2 year minimum requirement 12-05-00 Traffic Section
12-05-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

All Depts AR Administrative Record; Review annually for relevance to a project, inclusion in an associated record series, or creation of a new record series. Keep while current.
12-05-02 DataTicket Citation Services / Database Hosted system for parking citations. Electronic tickets are generated at scene and electronically submitted for processing.

Traffic ACT Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.
12-05-03 Parking Ticket Appeals Hardcopy of documents submitted by responsible violator maintained in Traffic. Appeal also tracked on
DataTicket website.

Traffic AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for parking & traffic citation duplicates.
12-05-04 Collisions Includes tow sheets, driver evaluations, lab requests, medical records requests; All documents go to Records
as part of the case file.

Records ACT GC 34090.7; Duplicate records may be destroyed within the 2 year minimum requirement retention period
12-05-05 Traffic Complaints Trickle down from Administration. General traffic related e-mails and other complaints and requests.

Traffic CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after
correction/completion.

Administrative Policy: Maintain traffic complaints for 2 years after receipt.
12-05-06 Towing Service Provider Includes general information and correspondence with tow contract provider.

Traffic CY+2 GC 34090; 2 year minimum requirement
12-05-07 Vehicle Check Points Includes an after action plan on vehicle check points. 1 file kept per check point.

Traffic CY+2 GC 34090; 2 year minimum requirement
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12-00-00 POLICE DEPARTMENT
Legend:

Traffic AT+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after termination for radar calibration records
12-06-00 Investigations
12-06-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

All Depts AR Administrative Record; Review annually for relevance to a project, inclusion in an associated record series, or creation of a new record series. Keep while current.
12-06-02 Informant Files Invest AT+10 GC 34090; 2 year minimum requirement State of California Guidelines; 10 years after termination for informant files, no citation stated
12-06-03 290 PC Registration For sex offenders. Activity based on ORI status.

Adults
Juvenile
Invest
L+2
* Varies
GC 34090; 2 year minimum requirement
* PC 290; definitions and references
W&IC 781; 5 years after record sealed or when juvenile
reaches 38 years. Permanent if tried as an adult.

State of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics.
12-06-04 290 PC Registration Log Excel file listing offender, birth day, last registration event and other remarks and/or compliance issues.

Invest IND Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.
12-06-05 11590 H&S Registration For drug registrants. Invest L+2 GC 34090; 2 year minimum requirement H&S 11594; 5 years after termination of parole or
probation
PC 186.32; 5 years after last registration requirement
State of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics.
12-06-06 Arson Registration Arson - Adults
Arson - Juveniles
Invest L+2
* Varies
GC 34090; 2 year minimum requirement
H&S 11594; 5 years after termination of parole or
probation
PC 186.32; 5 years after last registration requirement
* PC 457; Arson registration for juveniles, 25 years of age or when records are sealed per W&IC 781
State of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics.
12-06-07 Pawn Slips Invest CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for Secondhand Dealers and Pawn Brokers.
12-06-08 Intelligence Reports/Graphs/Statistics May include a snapshot of information from Tiburon relating to a person, property or incident.

Invest CY+2 GC 34090; 2 year minimum requirement
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12-00-00 POLICE DEPARTMENT
Legend:

All Depts AR Administrative Record; Review annually for relevance to a project, inclusion in an associated record series, or creation of a new record series. Keep while current.
12-07-02 Transfer Sheets Includes chain of custody evidence/property transfer for inhouse and outside agencies. Maintained in Property
until case is resolved, then transferred to records.

Records AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for property control logs recording items coming into and going out of property rooms.
12-07-03 Case Disposition Reports Copy of original, which is maintained by Records. Records ACT GC 34090.7; Duplicate records may be destroyed within the 2 year minimum requirement retention period
12-07-04 Property Disposition Receipts Generated by Property to go to case investigation asking for permission to dispose of evidence. Created by
Property or by Investigations, approved by
Investigations, then returned to Property.

Records AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for property control logs recording items coming into and going out of property rooms.

Administrative Policy: Retain receipts for 2 years after the case is closed.
12-07-05 Weapons Destruction Log Includes court order to destroy. Created by Property, sent to Investigations for approval, then returned to
Property.

Property P GC 34090; 2 year minimum requirement
State of California Guidelines; Permanent for gun
destruction. No citation given.
12-07-06 Drug Destruction Log Includes court order to destroy. Created by Property, sent to Investigations for approval, then returned to
Property.

Property P GC 34090; 2 year minimum requirement
State of California Guidelines; Permanent for gun
destruction. No citation given.
12-07-07 Deposit Receipts For disposition of found or unclaimed monies, or distributions per court order. Copy from ASD maintained with the case record.

ASD AC+2 GC 34090; 2 year minimum requirement
12-07-08 Bicycle Requisition Forms Releases possession of bicycles to the City's Teen Workshop for repairs and resale. Electronic version
maintained within Tiburon, but does not show
release/acceptance signatures
Property AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for property control logs recording items coming into and going out of property rooms.
12-07-09 Auction Reports Lists sent to the auction house for sale. Property AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after financial audit for surplus property auctions including listings of property.
12-07-10 Asset Seizure Form For monies seized over a certain amount. Requested from a major crimes task force, and ultimately sent to
Records with the case file.

Records ACT GC 34090.7; Duplicate records may be destroyed within the 2 year minimum requirement retention period
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12-00-00 POLICE DEPARTMENT
Legend:

Property CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for weekly, monthly, quarterly and annual statistical
reports.
12-08-00 Records - Case Files *** Maintain all case files confidential while active.

California Public Records Act to be consulted.
12-08-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

All Depts AR Administrative Record; Review annually for relevance to a project, inclusion in an associated record series, or creation of a new record series. Keep while current.
12-08-02 187 - Murders Records C *** P PC 187; Definitions PC 799; No statutes of limitations on actions
Indefinite retention is recommended by DOJ and CA
Law Enforcement Officers Assoc.
12-08-03 Officer Involved Cases Includes shootings Records C *** AC+25 EVC 1045; Public access to information on Internal Affairs cases. 5 year access limit.

PC 801.5; 4 year statute of limitations
PC 832.5; 5 years after case closure, confidential
document not for public exposure.

VC 2542 & 2547; Officer fraud or misrepresentation. 3
years after act or omission.

State Recommendation; Closure of case plus 25 years.

DOJ regulates, if not involving felonies, the report can be destroyed after 3 years, provided that accounting of
incident has been placed with the case file.
12-08-04 Child Molestation Records C *** AC+10 PC 11169; Maintain PC 11170; 10 years from date of reporting , DOJ
Recommendation
PC 288, 647; Definitions
12-08-05 City Employee Cases Records C *** AC+7 GC 34090, 2 year minimum requirement 29 CFR 1904; OSHA reports, maintain
29 CFR 1904.33; OSHA reports maintained for the
current year plus 5 years.

State of California Guidelines; 7 years after closure
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12-00-00 POLICE DEPARTMENT
Legend:

Department of Justice recommends 25 years.

Administrative Policy: Based on registration
requirements, maintain sex crime cases Permanently for
adult offenders.
12-08-07 Weapon Crimes Possession of illegal weapons, carrying concealed weapons, and other crimes relating to the possession or use of illegal weapons where no other crime has
occurred.

Records C *** AC+10 GC 34090; 2 year minimum requirement Administrative Policy: Retain weapon crime information
for 10 years to track potentially violent individuals.
12-08-08 Crimes with Death Records C ***, V, H P PC 799; No statutes of limitations on actions Indefinite retention is recommended by DOJ and CA
Law Enforcement Officers Assoc.

CCP 335.1; Must commence action within 2 years
State of California Guidelines; Permanent
12-08-09 Child Abuse Abuse cases:

Referrals:

Records C ***, V AC+10
AC+2
PC 11169; Maintain
PC 11170; 10 years from date of reporting , DOJ
Recommendation
PC 288, 647; Definitions
12-08-10 Missing Persons Records C *** AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for non-criminal occurrences, including missing persons where person has been returned/found.

DOJ recommends permanent for unsolved missing
persons.
12-08-11 Unattended Death / Suicide Suspicious
No suspicious circumstances
Records C ***, V, H
C ***, V
P
AC+2
PC 799; No statutes of limitations on actions
Indefinite retention is recommended by DOJ and CA
Law Enforcement Officers Assoc.

State of California Guidelines; Permanent
GC 34090; 2 year minimum requirement
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12-00-00 POLICE DEPARTMENT
Legend:

Collisions involving fatalities:

Collisions involving City vehicles:

Records
C ***, V
C ***, V, H
AC+3
P
AC+10
GC 34090; 2 year minimum requirement
CA Law Enforcement Warrant Officers Association
recommends keeping for an additional 3 years, and
permanently for collisions involving fatalities.

Administrative Policy: Retain City vehicle traffic reports for 10 years after closure of the case for vehicle damage tracking purposes.
12-08-13 Robberies / Burglary Records C *** AC+3 CCP 338 et al.; up to 3 years after commission of offense or after realization of offense.

State Recommendation; Closure of case plus 3 years.
12-08-14 Stolen Vehicles Records C *** AC+10 GC 34090; 2 year minimum requirement CA Law Enforcement Warrant Officers Association
recommends keeping for 10 years.
12-08-15 Misdemeanors / Petty Theft Records C *** AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for misdemeanors/infractions with no arrests, identifiable property or missing persons.
12-08-16 Record Sealings Adults
Juveniles
Records C *** AC+3 *
AC+5 **
PC 851.8(a); Factually innocent records, 3 years after
arrest, * with district attorney approval.

Date of court ordered destruction
W&IC 781; 5 years after sealed by court order for at-risk youth;
** W&IC 781; When juvenile reaches the age of 38 for
murder and/or sex crimes occurring before the child is
14 years of age
** W&IC 781; For murder and/or sex crimes occurring on
or after the child reaches age 14, DO NOT DESTROY.
12-08-17 Animal Bite Reports Records C *** AC+3 F&AC 32003(e); 3 years after animal disposition PC 597.1(d); 3 years after animal disposition
GC 34090; 2 year minimum requirement
NOTE: Animal Disposition includes death of the animal,
euthanasia or release of the animal back to the owner or caretaker.
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12-00-00 POLICE DEPARTMENT
Legend:

Records C *** AE GC 34090; 2 year minimum requirement
GC 68152; Duration of the restraining or other order and renewals, then retain orders as a judgement.

State of California Guidelines; Destroy after law
enforcement actions described in Penal Codes 273.5,
273.6, 646.9, 12028.5, 13700 and Family Codes 6380 -
6383 are fulfilled and effective date of restraining order has expired.
12-09-00 Records - Administration
12-09-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

Routine cards are maintained onsite. Gang identification information is sent offsite to gang task force. DA likes physical card for gang related evidence.

Records AC+5 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after completion for field interview cards.

Administrative Policy: Maintain field interview cards for 5 years after completion to support the Alameda County
District Attorney's Office.
12-09-03 Citations - Movers Paper copy kept in Records; one copy goes to the courts.

Records CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for parking & traffic citation duplicates.
12-09-04 Citations - Parkers Paper copy kept in the City and copy sent to DataTicket for processing.

Records CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for parking & traffic citation duplicates.
12-09-05 Citations - Misdemeanor Cases Most are filed with the case, except for City Municipal Code violations which go to Code Enforcement or to
court. Entered into the CAD system.

Records AC+5 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for misdemeanors/infractions with no arrests, identifiable property or missing persons.

Administrative Policy: Maintain citations copies for 5
years after closure for historical purposes.
12-09-06 Officer Subpoenas Originals maintained by the courts. Records ACT GC 34090.7; Duplicate records may be destroyed within the 2 year minimum requirement.
12-09-07 NCIC Audits National Crime Information Computer. DOJ requires reporting monthly for stolen vehicles/license plates,
stolen weapons, warrants, missing persons and
restraining orders. Inhouse audit performed and results faxed to DOJ.

Records AA+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for weekly, monthly, quarterly, and annual
activity/statistical reports.
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12-00-00 POLICE DEPARTMENT
Legend:

Individual files on guns.

Records AC+2 GC 34090; 2 year minimum requirement
PC 33875; 180 days after firearm found and owner
notified
Administrative Policy: Maintain for 2 years after the
weapon is found.
12-09-09 Visitor Logs Logs of contractors and other visitors to the Station. Records CY+2 GC 34090; 2 year minimum requirement 12-09-10 Citation Logs Logs of citations paid at the Station. Records CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for parking & traffic citation duplicates.

Administrative Policy: Maintain logs for Current Year plus 2 years to support the citations.
12-09-11 Court Logs Listing of court packets sent directly to the courts. Records CY+2 GC 34090; 2 year minimum requirement 12-09-12 Teletype Logs Log of any communication sent via teletype to a requesting agency.

Records CY+2 GC 34090; 2 year minimum requirement
12-09-13 Case Audit Log Daily log of case numbers issued. Inhouse reference check for cases.

Records CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 1 year for case assignment logs.
12-09-14 Online Crime Reporting Reports created online by the public for lost items or other misdemeanor crimes with no suspects.

Records AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for misdemeanors/infractions with no arrests, identifiable property or missing persons.
12-09-15 Redacted Traffic Reports Redacted reports scanned to TrafficReports.com for public purchase. Includes all traffic reports. Transitory record since it's a copy of the original for public request needs.

Records ACT AC+3 GC 34090; 2 year minimum requirement
CA Law Enforcement Warrant Officers Association
recommends keeping for an additional 3 years, and
permanently for collisions involving fatalities.

Administrative Policy: Retain City vehicle traffic reports for 10 years after closure of the case for vehicle damage tracking purposes.
12-09-16 Audio Recordings - Routine Includes telephone and radio communications. If crime related, the District Attorney must request audio within 100 days of the date. The City Attorney will inform the PD about pending litigation, and will approve destruction of recordings on a monthly basis. The City of Fremont
retains the recordings.

City of
Fremont
2Y GC 34090.6; 100 days. If a claim is filed or pending litigation, retain with the case file.

State of California Guidelines; 180 days for audio,
telephone and radio communication tapes, with
exceptions of recordings pertaining to GC 34090.6
Administrative Policy: Maintain audio recordings for 2
years at the request of the Alameda County District
Attorney's Office.
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12-00-00 POLICE DEPARTMENT
Legend:

Recordings determined by the City Attorney for litigation or the District Attorney for crime prosecution. The City of Fremont retains the recordings.

City of
Fremont
AC * GC 34090.6; 100 days. If a claim is filed or pending litigation, retain until pending litigation is resolved and * destroy with consent of the City Attorney.

State of California Guidelines; 180 days for audio,
telephone and radio communication tapes, with
exceptions of recordings pertaining to GC 34090.6
12-09-18 Local Records Checks Citizen requests their own personal information for completing student/work visas or for adoption
applications.

Records CY+2 GC 34090; 2 year minimum requirement
12-09-19 Criminal Background Checks Third party requests from outside agencies. Includes a waiver for release of personal information.

Records CY+3 GC 34090; 2 year minimum requirement
CCP 340; 1 year statute of limitations
11 CCR 707(c); 3 years after release of record
12-09-20 Medical Screening Forms Used to evaluate prisoner's medical status prior to incarceration. Information is not confidential since it is used for classification and for making custody personnel aware of conditions of the prisoner.

Records AC+7 * H&S 123145; * Under 18 - 1 year after 18th birthday or 7 years, whichever is longer. Over 18 - 7 years after
discharge.
15 CCR 1205; Maintain separately from inmate files, no
retention listed
15 CCR 1207; Maintain, no retention listed
California "Minimum Guidelines for Local Detention
Facilities" state "There is no Title 15 regulation related to records retention" for these records.
12-10-00 Vehicle & Equipment Maintenance
12-10-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

All Depts AR Administrative Record; Review annually for relevance to a project, inclusion in an associated record series, or creation of a new record series. Keep while current.
12-10-02 Vehicle Accountability Reports Used for vehicles and all other equipment related to vehicles or radio handpacks. Maintained by vehicle for
the life of vehicle.

Traffic LOV+3 GC 34090; 2 year minimum requirement
CCP 338; 3 years for action
CCP 340.5; 3 years for action
8 CCR 3203; IIPP equipment inspections, 1 year
State of California Guidelines state life of the vehicle plus 2 years for fuel, maintenance and repair records of vehicles. State does not reference any citations. 2 years after termination for communication equipment.
12-10-03 DMV Registration Maintained separately from vehicle maintenance files, by year.

Traffic LOV+3 GC 34090; 2 year minimum requirement
CCP 338; 3 years for action
CCP 340.5; 3 years for action
State of California Guidelines state life of the vehicle plus 2 years for fuel, maintenance and repair records of vehicles. State does not reference any citations.
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12-00-00 POLICE DEPARTMENT
Legend:

Traffic CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current Year plus 2 years for maintenance and repairs
12-10-06 Surveillance Van Vehicle Log Maintained in the Watch Commander's office. Traffic CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years plus the current year for daily activity logs.
12-10-07 Vehicle Maintenance Record Includes Vehicle Accountability Reports, County Repair Sheets, city repair sheets, private vendor repair sheets and general maintenance records for vehicles.

Traffic LOV+3 GC 34090; 2 year minimum requirement
CCP 338; 3 years for action
CCP 340.5; 3 years for action
8 CCR 3203; IIPP equipment inspections, 1 year
State of California Guidelines state life of the vehicle plus 2 years for fuel, maintenance and repair records of vehicles. State does not reference any citations.
12-10-08 Asset Tracking Tags/Logs Metal tags assigned to equipment and recorded in a tracking log.

Property P GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for equipment logs and inventories.

Administrative Policy: Maintain permanently due to
creation and maintenance of the log.
12-10-09 Monthly Mileage Log Compilation of mileage for each vehicle in service. Traffic CY+7 GC 34090; 2 year minimum requirement CCP 338(k); SOL of 3 years for action, air quality
State of California Guidelines; 7 years plus the current year for total daily mileage surveys and logs, referencing CCP 338.
12-11-00 Animal Control
12-11-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

F&A 32003; 3 years for animal disposition records.
12-11-03 Monthly County Rabies Report Copies of submissions to county vector control AC CY+3 PC 597.1(d); 3 years after animal's impoundment ends.

F&A 32003; 3 years for animal disposition records.
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AC AC+3 PC 597.1(d); 3 years after animal's impoundment ends.

F&A 32003; 3 years for animal disposition records.
12-11-05 Vicious Dog Incidents Copies of case files for Animal Control. The hearings are handled by the Assistant City Manager. Original case
maintained by Police Records.

Assist CM ACT GC 34090.7; Duplicate records may be destroyed within the 2 year minimum requirement retention period
12-11-06 Vaccination Certificates Forwarded by vets and/or City of Fremont Animal Shelter. Copy maintained by Animal Control, original not maintained by Fremont.

AC CY+3 PC 597.1(d); 3 years after animal's impoundment ends.

F&A 32003; 3 years for animal disposition records.
12-11-07 Animal Bite Reports Copies of case files for Animal Control. Original case maintained by Police Records, and a copy is sent to
County Vector Control.

Records ACT GC 34090.7; Duplicate records may be destroyed within the 2 year minimum requirement retention period
12-11-08 Animal Bite Reports Rolling Log Lists case number for animal bite reports. No requirement to maintain this log.

AC CY+3 GC 34090; 2 year minimum requirement
PC 597.1(d); 3 years after animal's impoundment ends.

F&A 32003; 3 years for animal disposition records.
12-11-09 Owner Surrenders Surrender profile of owner surrenders. May be either an original or a copy from Fremont.

AC AC+3 PC 597.1(d); 3 years after animal's impoundment ends.

F&A 32003; 3 years for animal disposition records.
12-11-10 Kennel Cards Copies of cards for when animals are received. Used as a reference for owners searching for their animals.

AC AC+3 PC 597.1(d); 3 years after animal's impoundment ends.

F&A 32003; 3 years for animal disposition records.
12-12-00 Professional Standards Unit
12-12-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

All Depts AR Administrative Record; Review annually for relevance to a project, inclusion in an associated record series, or creation of a new record series. Keep while current.
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12-00-00 POLICE DEPARTMENT
Legend:

Non-evidence, Police Report with No Arrest, Detention / Arrest, Traffic / Pedestrian Contact with No Report:

Violent Crime Report, Use of Force, Administrative,
Complaint Against Employee or Agency:

Critical Incident, Homicide:

PSU
C
2Y
5Y or 15Y *
P
PC 832.18(5)(a)&(b); 60 days for non-evidentiary data, 2 years for evidentiary data.

State of California Guidelines; Current year plus 2 years for misdemeanors/infractions with no arrests, identifiable property or missing persons.

EVC 1045; Discovery of officer information on Internal
Affairs cases. 5 year access limit.

CCP 338 et al.; up to 3 years after commission of
offense or after realization of offense.

PC 832.5; 5 years after case closure with no sustained
misconduct, *15 years with sustained misconduct;
confidential document not for public exposure.

PC 799; No statutes of limitations on actions
CCP 335.1; Must commence action within 2 years
Indefinite retention is recommended by DOJ and CA
Law Enforcement Officers Assoc.

State of California Guidelines; Permanent
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13-00-00 YOUTH AND FAMILY SERVICES
Legend:

Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
13-01-00 YFS Administration
13-01-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

Include referrals, intakes, consent to services,
permission slips, telehealth consents, assessments,
treatment plans, consents to release and obtain
confidential information, authorization to contact,
grievance forms, service deliveries, case contact logs, resumes, applications, skill sets and screening tools,
safety plans, tracking logs, completion information,
goals, outcomes and meeting notes, case closing
forms, and any documents required by the grant source.

Information on individuals within the Homeless Program
CAREavan safe parking program: CAREavan safe
parking enrollment forms, applications, service
assessments, and any documents required by the grant
source.

YFS AC+7 * H&S 123145; * Under 18 - 1 year after 18th birthday or 7 years, whichever is longer. Over 18 - 7 years after
discharge
45 CFR 164.530(j)(2); 6 years
13-01-03 Resource Lists Resources in the community or referrals to outside agencies.

YFS ACT Transitory Record; Databases are maintained while active or until data is transferred to a new tracking
system.
13-02-00 Outreach
13-02-01 General Information All Depts AR Administrative Record; Review annually for relevance to a project, inclusion in an associated record series, or creation of a new record series. Keep while current.
13-02-02 Outreach Events Includes event flyers, applications, liability waivers, emergency contact information, consent forms, facility
and park user permits.

YFS CY+2 GC 34090; 2 year minimum requirement
CCP 335.1; 2 years for action on injuries caused by
neglect.

State of California Guidelines; 2 years plus the current year event records.
13-03-00 Intern Program
13-03-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

All Depts AR Administrative Record; Review annually for relevance to a project, inclusion in an associated record series, or creation of a new record series. Keep while current.
13-03-02 Resumes - Not Interviewed Includes applications and interview notes for interns. YFS C CY+4 GC 12946; 4 years after completion/position filled State of California Guidelines; 2 years after
completion/position filled
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, D - Day(s), EY - Event Year, H - Historical, IND - Indefinite, LOB/LOV/LOI/LOS - Life of Board, Building, Vehicle, Improvement or System, M - Month(s), P - Permanent, S - After Superseded, V - Vital, Y - Year(s), +[Number] - Plus Years or Months
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13-00-00 YOUTH AND FAMILY SERVICES
Legend:

YFS C AT+6 29 CFR 1627.3(b); 1 year for training records 29 CFR 1602.21; 2 years after completion for apprentice records
GC 12946; 4 years after termination or action
State of California Guidelines; 3 years after termination, Current year plus 7 years for non-safety training
records. Current year plus 2 years for certificates and designations training.
13-04-00 Parent Project Program
13-04-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

Comprehensive information on specific families
recommended for classes.

YFS C AC+7 * H&S 123145; * Under 18 - 1 year after 18th birthday or 7 years, whichever is longer. Over 18 - 7 years after
discharge
45 CFR 164.530(j)(2); 6 years
5 CCR 18067; Maintain all child care accounting and
reporting records for 5 years
22 CCR 101221; 3 years after termination
13-04-03 Parent Project Program Class Binders Includes participation agreements, registration forms, release of information, fee agreements, roll sheets, child care agreements, class evaluations, pre and post
surveys relating to a specific class.

YFS C AC+7 H&S 123145; Under 18 - 1 year after 18th birthday or 7 years, whichever is longer. Over 18 - 7 years after
discharge
45 CFR 164.530(j)(2); 6 years
5 CCR 18067; Maintain all child care accounting and
reporting records for 5 years
22 CCR 101221; 3 years after termination
Administrative Policy: Maintain parent project program
class binders for 7 years after completion of the class to meet minimum requirement for the parent case
information.
13-04-04 Registration Forms - Non-attendees YFS C AC+7 GC 34090; 2 year minimum requirement CCP 335.1; 2 years for action on injuries caused by
neglect.

State of California Guidelines; 2 years plus the current year.

Administrative Policy: Maintain for 7 years after
completion for credit towards other programs.
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13-00-00 YOUTH AND FAMILY SERVICES
Legend:

Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, D - Day(s), EY - Event Year, H - Historical, IND - Indefinite, LOB/LOV/LOI/LOS - Life of Board, Building, Vehicle, Improvement or System, M - Month(s), P - Permanent, S - After Superseded, V - Vital, Y - Year(s), +[Number] - Plus Years or Months
13-04-05 Class Flyers YFS CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Maintain for the Current Year plus 2 years
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City Council Staff Report Page 1 of 2 April 14, 2026
Staff Report
Agenda Item No. 3.4
DATE: April 14, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Adopt a Resolution Approving Participation in the Alameda County Operational Area Emergency Management Organization

EXECUTIVE SUMMARY
Staff recommends that the City Council adopt a resolution approving participation in the Alameda County Operational Area Emergency Management Organization, as prescribed under the Agreement as adopted by the County of Alameda (Exhibit A).

STRATEGIC PLAN ALIGNMENT
This report is in alignment with the following City Council priority:

Goal C: Economic, Community Development, and Public Safety Strategy 12: Provide training for emergency preparedness, conduct disaster response drills, ensure all employees fully understand their responsibilities in an emergency, and assess the City’s emergency operations center for adequacy.

BACKGROUND
California’s Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS) establish a framework for coordination among local, operational area, regional, state, and federal agencies during emergencies. The Alameda County Operational Area serves as the intermediate level of the State’s emergency services organization and facilitates communication, resource coordination, and mutual aid among jurisdictions within Alameda County.

The Alameda County Operational Area Emergency Management Organization formalizes the cooperative relationship among cities, special districts, and the County to support preparedness, response, recovery, and mitigation efforts. Participation ensures alignment with the Alameda County Operational Area Emergency Operations Plan and maintains compliance with State and Federal emergency management requirements. 113 of 220
Agenda Item No. 3.4
City Council Staff Report Page 2 of 2 April 14, 2026
Union City has historically participated in the Operational Area structure to strengthen regional collaboration and enhance the City’s emergency management capabilities.

DISCUSSION
Execution of the Agreement formalizes Union City’s continued participation in the Alameda County Operational Area Emergency Management Organization and affirms the City’s commitment to coordinated emergency management practices. Through participation, the City will:
 Coordinate disaster response and recovery activities with the Operational Area.  Access mutual aid resources and regional coordination systems.  Participate in Operational Area planning, training, and exercises.  Ensure consistency with SEMS, NIMS, and California Emergency Services Act requirements.
 Enhance eligibility for state and federal disaster reimbursement and grant funding.

Participation strengthens regional situational awareness and resource sharing during emergencies such as earthquakes, flooding, severe weather, public health incidents, and other disasters. The Agreement does not alter the City’s authority to manage its own emergency operations but reinforces collaboration and interoperability across jurisdictions.

FISCAL IMPACT
There is no direct fiscal impact associated with the execution of the Agreement.

Participation in the Operational Area supports continued eligibility for state and federal disaster recovery and emergency management grant funding, which may provide significant financial benefit to the City following a declared disaster.

RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution approving participation in the Alameda County Operational Area Emergency Management Organization to ensure continued coordination of emergency management planning, response, recovery, and mitigation activities within the Operational Area.

Prepared by: Ricardo Martinez, Emergency Services Coordinator Submitted by: Jennifer Phan, Deputy City Manager
Attachments

1. Draft Resolution

2. Exhibit A - Approved Alameda County Operational Area Agreement 114 of 220
RESOLUTION NO. 2026-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY

APPROVING PARTICIPATION IN THE ALAMEDA COUNTY

OPERATIONAL AREA EMERGENCY MANAGEMENT ORGANIZATION
WHEREAS, the City of Union City has long recognized its responsibilities to mitigate the effects of natural, artificial or war-caused emergencies which result in conditions of disaster of extreme peril to life, and resources of the City, and generally to protect the health and safety and preserve the life and property of the residents, businesses, and visitors of the City of Union City; and WHEREAS, the potential for a major catastrophe due to natural or human-caused disaster clearly establishes the need for all governmental entities within Alameda County to be prepared to share resources and information among themselves as well as the State of California to protect public welfare; and
WHEREAS, greater efficiency and disaster preparedness, response, recovery, and mitigation can be achieved by joining the efforts of the County of Alameda, other cities, special districts, and other public benefit non-profit corporations together in predisaster agreements; and WHEREAS, the California Emergency Services Act refers to the “operational area” and defines it as “an intermediate level of the state emergency services organization” created to perform extraordinary functions for local governments within a county area, such as strengthening mutual cooperation, providing a focal point and conduit for disaster information, and assisting in the efficient management of resources; and WHEREAS, it is necessary and appropriate for the City Council of the City of Union City to approve participation in the Alameda County Operational Area Emergency Management Organization Agreement.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Union City does hereby approve its participation in the Alameda County Operational Area Emergency Management Organization, as prescribed under the Agreement (Exhibit A) as adopted by the County of Alameda; and
BE IT FURTHER RESOLVED that the City Manager is hereby directed to provide the County of Alameda with a written list of City personnel to be trained to represent the City of Union City in the Operational Area Emergency Management Organization, and a written succession list of City officials who are empowered to represent the City of Union City to the Operational Area Emergency Management Organization. 115 of 220
Resolution No. 2026-XXX
Alameda County Operational Area Emergency Management Organization

Page 2 of 2 ends

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on April 14, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
Attachment
1) Exhibit A - Agreement for Participation in the Alameda County Operational Area Emergency Management Organization
116 of 220
117 of 220
118 of 220
119 of 220
120 of 220
121 of 220
122 of 220

10. INDEMNIFICATION AND HOLD HARMLESS
Each of the parties agree to indemnify and hold the other parties harmless and waives all claims for compensation for any loss, damage, personal injury, or death incurred in consequences of the acts or omissions of the indemnifying parties' own employees and agents in the performance of this Agreement.

It is the intent of the parties that, where negligence is determined to have been contributory, principles of comparative fault will be followed, and each party shall bear the proportionate costs of any loss, damage, expense, and liability attributable to the party's negligence.

11. SALARIES, EMPLOYMENT AND WORKERS COMPENSATION BENEFITS The salaries, employment and workers compensation benefits of each employee participating in the Operational Area Emergency Management Organization shall be the responsibility of the party employing the individual. It is understood that each party's employees have no rights, benefits, or special employment status conferred by reason of this Agreement.

IN WITNESS WHEREOF THE PARTIES HERETO HAVE EXECUTED THIS AGREEMENT AS FOLLOWS:

COUNTY OF ALAMEDA,
a political subdivision of the
::•re;r;;,ro.�
DAVID HAUBERT, President
Board of Supervisors
I hereby certify under penalty of perjury that the President of the Board of Supervisors was duly authorized to e ecut this document on behalf of the County of Alameda by a majority vote of the .

Board on / 1 '.) ; and that a copy has been delivered to the President as provided by Gover ment Code section 25103.

ATTEST: BRITNEY DAVIS
Clerk, Board of Supervisors
Alameda Count , California
By�J�-'-ir--'-..........,'4-'-f----'---!�
Cler
APPROVED AS TO FORM AND CONTENT:

DONNA ZIEGLER
County Counsel
By rc;�(M��
Clay Christianson
Deputy County Counsel
Alameda County Operational Area Agreement Page 5
123 of 220
City Council Staff Report Page 1 of 2 April 14, 2026
Staff Report
Agenda Item No. 3.5
DATE: April 14, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute the First Amendment to the Consulting Services Agreement with Douglas Herring & Associates for CEQA Mitigation Monitoring Services for the Lazuli Landing Project

EXECUTIVE SUMMARY
Staff recommends that the City Council adopt the attached Resolution authorizing the City Manager to execute the First Amendment to the Consulting Services Agreement with Douglas Herring & Associates (Agreement No. C26ECD1247) for mitigation monitoring services in conformance with the California Environmental Quality Act (CEQA) for the Lazuli Landing Project (Project) in the amount of $99,713, for a total not-to-exceed contract amount of $182,286, and to extend the agreement term from June 30, 2027, to December 31, 2027.

STRATEGIC PLAN ALIGNMENT
This agenda item is aligned with the following:

Goal C, Strategy 5: Promote housing development for all income levels in the community by implementing the Housing Element, updating the zoning ordinance to include objective standards for new multi-family residential development to streamline the review of applications for housing developments, and other measures.

BACKGROUND
The Lazuli Landing Project is an 81-unit affordable housing development by MidPen Housing Corporation (“MidPen”) on 1.65 acres owned by the City that will be leased to MidPen for 99 years. The project received its major entitlements in the 2019-2021 timeframe, and approvals for amendments to the Disposition, Development, and Loan Agreement, the Financing Plan, and the Final Parcel Map were granted on October 28, 2025. Construction began in mid-December 2025, with completion planned for mid-2027.

A Mitigation Monitoring and Reporting Plan (MMRP) was included with the Mitigated Negative Declaration approved for the Project under the California Environmental Quality Act (CEQA) on February 11, 2020. The MMRP includes several mitigation measures that 124 of 220
Agenda Item No. 3.5
City Council Staff Report Page 2 of 2 April 14, 2026
require monitoring throughout construction.

The City Council approved the Consulting Services Agreement with Douglas Herring & Associates on December 16, 2025, via Resolution No. 2025-169 in an amount not to exceed $82,573.

DISCUSSION
The mitigation monitoring and reporting program implementation includes, among other things, archeological monitoring due to the high likelihood of encountering archaeological resources associated with ground-disturbing activities. As construction progressed, more days have been added for grading and trenching activities due to site constraints and the difficulty of having multiple trades working simultaneously. In addition, some Saturday work was added. The increase in days associated with ground disturbance work and associated monitoring requires an amendment to the existing consulting services agreement.

The amendment amount is $99,713 and includes a contingency for additional unforeseen days of grading to avoid returning to the City Council for approval of a second amendment. The additional amount of $99,713, added to the original contract amount of $82,573, results in a new total not-to-exceed contract amount of $182,286. The amendment also extends the agreement term from June 30, 2027, to December 31, 2027.

FISCAL IMPACT
There is no impact on the General Fund. MidPen will pay for the agreement with Douglas Herring & Associates.

RECOMMENDATION
Staff recommends that the City Council adopt the attached Resolution (Attachment 1) authorizing the City Manager to execute the First Amendment to the Consulting Services Agreement with Douglas Herring & Associates (Agreement No. C26ECD1247) for mitigation monitoring services for the Lazuli Landing Project to increase the agreement by $99,713, for a total not-to-exceed contract amount of $182,286, and to extend the agreement term to December 31, 2027.

Prepared by: Leslie Carmichael, Contract Planner
Submitted by: Carmela Campbell, Economic and Community Development Director Attachments

1. Draft Resolution
125 of 220
RESOLUTION NO. 2026-XXXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY

AUTHORIZING THE CITY MANAGER TO EXECUTE THE FIRST

AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH

DOUGLAS HERRING & ASSOCIATES FOR MITIGATION MONITORING

AND REPORTING AT THE LAZULI LANDING PROJECT
WHEREAS, the City Council authorized the City Manager to execute the original Consulting Services Agreement with Consultant on December 16, 2025 (City Council Resolution No. 2025-169) (the “Agreement”); and
WHEREAS, additional days required for grading and/or trenching have increased the number of days needed for archaeological monitoring; and WHEREAS, the Parties desire to amend the Agreement to increase the agreement amount from the original not-to-exceed compensation of eighty-two thousand five hundred seventy-three dollars ($82,573) by an additional ninety-nine thousand seven hundred thirteen dollars ($99,713) for a not-to-exceed compensation of one hundred eighty-two thousand two hundred eighty-six dollars ($182,286); and WHEREAS, the Parties desire to extend the Agreement term to December 31, 2027; and
WHEREAS, approval of the First Amendment will allow Douglas Herring & Associates to continue providing mitigation monitoring and reporting services for the Lazuli Landing project.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby authorizes the City Manager to execute the First Amendment to the Consulting Services Agreement with Douglas Herring & Associates for $99,713 for the extended archaeological monitoring services for the Lazuli Landing project, for a total contract amount not to exceed of $182,286. The First Amendment will also extend the Agreement's term to December 31, 2027.
126 of 220
Resolution No. 2026-XXX
Authorizing First Amendment to Consulting Services Agreement for Lazuli Landing Mitigation Monitoring

Page 2 of 2 ends

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on this April 14, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
127 of 220
City Council Staff Report Page 1 of 2 April 14, 2026
Staff Report
Agenda Item No. 3.6
DATE: April 14, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Adopt a Resolution Initiating Proceedings for the Levy and Collection of Assessments for the Landscape & Lighting
Assessment District No. 3 for Fiscal Year 2026-2027

EXECUTIVE SUMMARY
Staff recommends that the City Council adopt the attached resolution initiating proceedings for the levy and collection of assessments for the Citywide Landscape & Lighting Assessment District No. 3 (“LLAD No. 3”) for Fiscal Year 2026-2027.

STRATEGIC PLAN ALIGNMENT
The action is not identified as a strategy in the Strategic Plan.

BACKGROUND
In accordance with the Landscape and Lighting Act of 1972 and the California Government Code, the City Council is required to conduct a public hearing process regarding the levy of annual assessments for LLAD No. 3 for the upcoming fiscal year.

As part of the three-step process, the City Council must: 1) initiate proceedings and direct the preparation of the Engineer’s Report; 2) hold a meeting to declare its intent to levy the assessments, accept the annual Engineer's Report, and set a date for public hearing; and, 3) conduct a public hearing and confirm and levy the assessments.

DISCUSSION
The various costs for services provided through LLAD No. 3 include those associated with street lighting and traffic signal maintenance, street landscape maintenance, street tree management, and park maintenance within the city limits.

Following the City Council’s consideration and approval to initiate proceedings, the City’s consultant, NBS, will prepare the annual Engineer’s Report, calculate the levy amounts, and prepare the assessment roll for Fiscal Year 2026-2027. Following the preparation of the Engineer’s Report, at its upcoming meeting on May 26, 2026, the City Council will consider approving the Engineer’s Report and the resolution of intent, as well as setting 128 of 220
Agenda Item No. 3.6
City Council Staff Report Page 2 of 2 April 14, 2026
a date for a public hearing. The City Council will subsequently hold a public hearing, currently planned for June 23, 2026, to hear any objections and consider approving the annual assessments for LLAD No. 3 for Fiscal Year 2026-2027.

FISCAL IMPACT
There is no direct fiscal impact for the requested Council action to initiate the proceedings for the levy and collection of said LLAD No. 3 assessments.

RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution initiating proceedings for the levy and collection of assessments for the Citywide Landscape & Lighting Assessment District No. 3 (LLAD No. 3) for Fiscal Year 2026-2027.

Prepared by: Diana Cangco, City Engineer
Submitted by: Marilou Ayupan, Public Works Director
Attachments

1. Draft Resolution
129 of 220
RESOLUTION NO. 2026-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY

INITIATING PROCEEDINGS FOR THE LEVY AND COLLECTION OF

ASSESSMENTS FOR THE LANDSCAPE AND LIGHTING ASSESSMENT
DISTRICT NO. 3 FOR FISCAL YEAR 2026-2027
WHEREAS, the City Council intends to renew the citywide Landscape and Lighting Assessment District No. 3 to fund on-going street lighting and signalization, street median and backup landscape maintenance, street tree maintenance, and parks maintenance within the limits of the City of Union City; and
WHEREAS, the City Council previously completed its proceedings in accordance with and pursuant to the Landscape and Lighting Act of 1972, Part 2, Division 15, of the California Streets and Highways Code (commencing with Section 22500) (the “Act”) to establish the City’s Landscape and Lighting Assessment District No. 3 (the “Assessment District”); and
WHEREAS, the City has retained NBS to prepare the Annual Engineer’s Report, calculate the levy, and prepare the assessment roll for the 2026-2027 fiscal year; and WHEREAS, the City Council wishes to initiate proceedings to levy assessments for Fiscal Year 2026-2027 to cover the necessary costs and expenses for the maintenance of the improvements within the Assessment District.

NOW, THEREFORE BE IT RESOLVED, DETERMINED, AND ORDERED BY THE COUNCIL AS FOLLOWS:

1. Annual Report: The City Council of the City of Union City hereby orders NBS to prepare and file with the Clerk the Annual Engineer’s Report concerning the levy and collection of assessments within the Assessment District for the fiscal year commencing July 1, 2026, and ending June 30, 2027.

2. New Improvements or Changes to Existing Improvements: There are no changes to existing improvements, nor are there any items added to the list of improvements previously approved at the formation or subsequent annexations to the Assessment District.
130 of 220
Resolution 2026-XXX
Initiate Proceedings for LLAD District No. 3 for FY2026-2027

Page 2 of 2 ends

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on April 14, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
131 of 220
City Council Staff Report Page 1 of 3 April 14, 2026
Staff Report
Agenda Item No. 3.7
DATE: April 14, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Adopt a Resolution Authorizing the City Manager, or Their Designee, to Submit the Required Funding Application and to Execute the Certifications, Assurances and Authorized Agent Forms for the Electric Vehicle Charging Infrastructure for Union City Transit Project, in the Amount of $148,091, to the Low-Carbon Transit Operations Program (LCTOP) and to Place the Award in the Capital Facilities Improvements Fund for the Union City Transit Fleet Electrification Project, City Project No. 22-11

EXECUTIVE SUMMARY
Staff recommends the City Council adopt a resolution authorizing the City Manager, or their designee, to submit the required funding application and to execute the certifications, assurances and authorized agent forms for the Electric Vehicle Charging Infrastructure for Union City Transit Project, in the amount of $148,091, to the Low-Carbon Transit Operations Program (LCTOP) and to place the award in the Capital Facilities Improvements Fund for the Union City Transit Fleet Electrification Project, City Project No. 22-11.

STRATEGIC PLAN ALIGNMENT
There is no direct alignment with the Strategic Plan goals.

BACKGROUND
Assembly Bill 32 (AB 32), the California Global Warming Solutions Act of 2006, took a long-term, comprehensive approach to address climate change and its effects on the environment and natural resources. The legislation allows the California Air Resources Board (CARB) to establish a quarterly auction of a limited number of greenhouse gas (GHG) tradable permits. The program is commonly referred to as Cap-and-Trade, in which the proceeds from these auctions fund legislated programs that further the purpose of AB32.

The LCTOP is one of several programs that are part of the Transit, Affordable Housing, and Sustainable Communities Program, established by the California Legislature in 2014 132 of 220
Agenda Item No. 3.7
City Council Staff Report Page 2 of 3 April 14, 2026
through Senate Bill 862 (SB 862), to further the purpose of AB32. Senate Bill 862 (Statutes of 2014) appropriated $25 million for LCTOP for Fiscal Year (FY) 2014-2015, and SB 862 continuously appropriates five percent (5%) of the annual auction proceeds in the Greenhouse Gas Reduction Fund for LCTOP, beginning in FY 2015-2016.

Approved projects in LCTOP will support new or expanded bus or rail services, expand intermodal transit facilities, and may include equipment acquisition, fueling, maintenance, and other costs to operate those services or facilities, with each project required to reduce greenhouse gas emissions. Funds in this program are allocated to operators by the Metropolitan Transportation Commission (MTC) through the State Controller’s Office, which uses Public Utility Code (PUC) Sections 99313 and 99314 to identify funding.

Funds are distributed based on revenues and, through MTC Resolutions 4123 and 4130, based on population. The California Department of Transportation (Caltrans) is the administering agency.

DISCUSSION
MTC is changing the funds distribution for LCTOP this year by introducing Cycle A and Cycle B funding rounds. Currently, only Cycle A funds have been finalized and are being presented for approval. Cycle B is expected to be distributed later this year, once MTC and Caltrans have finalized the distribution amounts. Union City Transit will apply all LCTOP funds towards the City’s Electric Vehicle Charging Infrastructure system this year.

Staff recommends that the City Council direct staff to apply for the approximately $21,909 (PUC 99314) in direct LCTOP funds from Caltrans and $126,182 (PUC 99313) in LCTOP funds through the MTC population-based calculation for the FY2025-2026 Cycle A program period, totaling $148,091. The City is preliminarily estimated to receive an additional $10,000 (PUC 99314) in direct LCTOP funds from Caltrans and $63,000 (PUC 99313) in LCTOP funds through the MTC population-based calculation for the FY 2025- 2026 Cycle B program period, totaling $73,000. The combined LCTOP FY 2025-2026 Cycle A and Cycle B funding could total $221,091. Over the course of twenty-five (25) years, Union City will receive 1.5 million dollars in combined revenue and population funds from the various projects enabled through this MTC program.

The FY 2025-2026 funds will be combined with previous LCTOP funds dedicated to electric vehicle charging infrastructure, along with other state, regional, and local transit funds through the Union City Transit Fleet Electrification Project, City Project No. 22-11 (formerly City Project 20-04). The attached funding application nominates the proposed project and allows Caltrans to allocate Cycle A funds to it. The City Council has approved similar resolutions for LCTOP funds annually since 2015, and the City has successfully received all fund requests (see Attachment 1 for a list of past LCTOP resolutions).

Caltrans has adopted an authorized agent designation, certifications, and assurances for LCTOP. As a condition to receive LCTOP funds, each project sponsor/agency must authorize an agency designee to execute these certifications and assurances. They include guidelines for project administration, reporting, cost principles, record retention, and special situations.
133 of 220
Agenda Item No. 3.7
City Council Staff Report Page 3 of 3 April 14, 2026

FISCAL IMPACT
The City will receive $148,091 in pass-through LCTOP Cycle A funds sometime in December 2026; staff will bring the award to City Council for acceptance at that time.

These funds will be combined with previous LCTOP funds dedicated to electric vehicle charging infrastructure, along with other state, regional, and local transit funds, for the proposed project. There is no definitive timeline for Cycle B funds.

There will be no impact on the General Fund.

RECOMMENDATION
Staff recommends the City Council adopt a resolution authorizing the City Manager, or their designee, to submit the required funding application and to execute the certifications, assurances and authorized agent forms for the Electric Vehicle Charging Infrastructure for Union City Transit Project, in the amount of $148,091, to the Low-Carbon Transit Operations Program (LCTOP) and to place the award in the Capital Facilities Improvements Fund for the UC Transit Fleet Electrification Project, City Project No. 22-

11. The resolution also authorizes the City Manager to designate the Transit Manager or Public Works Director to execute the required certifications and assurances for the LCTOP funds.

Prepared by: Steve Adams, Transit Manager
Submitted by: Marilou Ayupan, Public Works Director
Attachments

1. Attachment 1 – List of Past LCTOP Resolutions

2. Draft Resolution

3. Exhibit A - LCTOP Allocation Request Form

4. Exhibit B - LCTOP Authorized Agent

5. Exhibit C - LCTOP Certificates and Assurances
134 of 220
LCTOP Resolution Log
2015 - Current
4706-15 03/10/15

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING THE EXECUTION OF THE CERTIFICATIONS AND ASSURANCES FOR THE STATE’S

LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP)
4873-16 03/08/16

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING

THE EXECUTION OF THE CERTIFICATIONS AND ASSURANCES AND AUTHORIZED

AGENT FORMS FOR THE LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP)

FOR UNION CITY TRANSIT PROGRAM
4874-16 03/08/16

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY

AUTHORIZING THE EXECUTION OF AN APPLICATION WITH THE STATE OF

CALIFORNIA TO USE THE LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP) FOR A PROPOSED PROJECT AT THE UNION LANDING TRANSIT CENTER;

ACCEPTING ANY LCTOP FUNDING AWARDED TO THE CITY, AND APPROPRIATING

SAID FUNDING TO THE PUBLIC WORKS DEPARTMENT
5041-17 03/28/17

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING

THE EXECUTION OF AN APPLICATION WITH THE STATE OF CALIFORNIA TO USE THE

LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP) FOR A PROPOSED PROJECT TO REDUCE A FUTURE VEHICLE FLEET’S EMISSIONS
5214-18 04/10/18

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZATING

THE EXECUTION OF THE CERTIFICATIONS AND ASSURANCES AND AUTHORIZED

AGENT FORMS FOR THE LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP) FOR THE FOLLOWING PROJECT: PARATRANSIT VEHICLE REPLACEMENT 5456-19 03/26/19

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING

THE EXECUTION OF THE CERTIFICATIONS AND ASSURANCES AND AUTHORIZED

AGENT FORMS FOR THE LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP) FOR THE FOLLOWING PROJECT: ELECTRIC VEHICLE CHARGING INFRASTRUCTURE

FOR UNION CITY TRANSIT FLEET
5587-20 04/28/20

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING

THE EXECUTION OF THE CERTIFICATIONS AND ASSURANCES AND AUTHORIZED

AGENT FORMS FOR THE LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP) FOR THE FOLLOWING PROJECT: ELECTRIC VEHICLE CHARGING INFRASTRUCTURE

FOR UNION CITY TRANSIT FLEET
5738-21 04/13/21

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING

THE EXECUTION OF THE CERTIFICATIONS AND ASSURANCES AND AUTHORIZED

AGENT FORMS FOR THE LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP) FOR THE FOLLOWING PROJECT: ELECTRIC VEHICLE CHARGING INFRASTRUCTURE FOR UNION CITY TRANSIT FLEET IN THE AMOUNT OF $92,050
135 of 220
LCTOP Resolution Log
2015 - Current
5906-22 03/22/22

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING

THE CITY MANAGER OR THEIR DESIGNEE TO SUBMIT THE REQUIRED FUNDING

APPLICATION AND TO EXECUTE THE CERTIFICATIONS AND ASSURANCES AND

AUTHORIZED AGENT FORMS FOR THE LOW-CARBON TRANSIT OPERATIONS

PROGRAM (LCTOP) PROJECT, ELECTRIC VEHICLE CHARGING INFRASTRUCTURE FOR UNION CITY TRANSIT FLEET, IN THE AMOUNT OF $215,572 AND TO PLACE THE AWARD IN THE TRANSIT FUND (5110), CITY PROJECT NO. 20-04 6112-23 04/25/23

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING

THE CITY MANAGER OR THEIR DESIGNEE TO SUBMIT THE REQUIRED FUNDING

APPLICATION AND TO EXECUTE THE CERTIFICATIONS, ASSURANCES, AND

AUTHORIZED AGENT FORMS FOR THE LOW-CARBON TRANSIT OPERATIONS

PROGRAM (LCTOP) PROJECT, UNION CITY FLEA MICROTRANSIT EXPANSION OF SERVICE, IN THE AMOUNT OF $214,893, AND TO PLACE THE AWARD IN THE TRANSIT FUND (5110)
6297-24 5/14/2024

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING

THE CITY MANAGER, OR THEIR DESIGNEE, TO SUBMIT THE REQUIRED FUNDING

APPLICATION AND TO EXECUTE THE CERTIFICATIONS, ASSURANCES AND

AUTHORIZED AGENT FORMS FOR THE LOW-CARBON TRANSIT OPERATIONS

PROGRAM (LCTOP), UNION CITY FLEA (FLEXIBLE, LOCAL, EASY, ACCESS) MICROTRANSIT EXPANSION OF SERVICE, IN THE AMOUNT OF $229,992, AND TO PLACE THE AWARD IN THE TRANSIT FUND (5110)
2025-50 04/22/25

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY AUTHORIZING

THE CITY MANAGER, OR THEIR DESIGNEE, TO SUBMIT THE REQUIRED FUNDING

APPLICATION AND TO EXECUTE THE CERTIFICATIONS, ASSURANCES AND

AUTHORIZED AGENT FORMS FOR THE LOW-CARBON TRANSIT OPERATIONS

PROGRAM (LCTOP), UNION CITY FLEA (FLEXIBLE, LOCAL, EASY, ACCESS) MICROTRANSIT EXPANSION OF SERVICE, IN THE AMOUNT OF $225,603, AND TO PLACE THE AWARD IN THE TRANSIT FUND (5110)
136 of 220
RESOLUTION NO. 2026-XXX

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY

AUTHORIZING THE CITY MANAGER, OR THEIR DESIGNEE, TO

SUBMIT THE REQUIRED FUNDING APPLICATION AND TO EXECUTE

THE CERTIFICATIONS, ASSURANCES AND AUTHORIZED AGENT

FORMS FOR THE ELECTRIC VEHICLE CHARGING INFRASTRUCTURE
FOR UNION CITY TRANSIT PROJECT, IN THE AMOUNT OF $148,091,

TO THE LOW-CARBON TRANSIT OPERATIONS PROGRAM (LCTOP)

AND TO PLACE THE AWARD IN THE CAPITAL FACILITIES

IMPROVEMENTS FUND FOR THE UC TRANSIT FLEET
ELECTRIFICATION PROJECT, CITY PROJECT NO. 22-11
WHEREAS, the Low Carbon Transit Operations Program (LCTOP) is one of several programs that are part of the Transit, Affordable Housing, and Sustainable Communities Program established by the California Legislature in 2014 by Senate Bill 862 (SB 862), drafted to further the purpose of AB 32, the California Global Warming Solutions Act of 2006; and
WHEREAS, Senate Bill 862 (Statutes of 2014) named the Department of Transportation (Department) as the administrative agency for the LCTOP, appropriating $25 million for Fiscal Year (FY) 2014-2015 and since appropriating five percent (5%) of the proceeds of annual greenhouse gas tradable permit auctions in the Greenhouse Gas Reduction Fund for LCTOP, starting in FY2015-2016; and
WHEREAS, approved projects in LCTOP support new or expanded bus or rail services, expand intermodal transit facilities, and may include equipment acquisition, fueling, maintenance, and other costs to operate those services or facilities, with each project required to reduce greenhouse gas emissions; and WHEREAS, the California Department of Transportation (Caltrans) has developed guidelines for the purpose of administering and distributing LCTOP funds to eligible project sponsors (local agencies); and
WHEREAS, the City of Union City – Union City Transit is an eligible project sponsor and has received state funding from the Low Carbon Transit Operations Program (LCTOP) for transit projects; and
WHEREAS, the City of Union City – Union City Transit wishes to implement the following LCTOP project listed below:

List project(s), including the following information:

Project Name: Electric Vehicle Charging Infrastructure for Union City Transit Amount of LCTOP funds requested: $148,091
Short description of the project: Design and construct the required vehicle charging infrastructure for existing and future Union City Transit vehicles.

Benefit to Priority Populations: Provide zero-emission vehicles for public transit access to jobs, education, services, and resources.

Amount to benefit Priority Populations: $148,091
Contributing Sponsors: Metropolitan Transportation Commission 137 of 220
Resolution No. 2026-XXX
Authorize Submission of UC Transit Annual LCTOP Application

Page 2 of 2 ends

The allocation request for this project is attached as Exhibit A; and WHEREAS, the City of Union City – Union City Transit wishes to delegate authorization to execute these documents and any amendments thereto to the City Manager and/or their designees (see Exhibits B and C); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Union City that the City, as fund recipient, agrees to comply with all conditions and requirements outlined in the Certification and Assurances and the Authorized Agent documents and applicable statutes, regulations, and guidelines for all LCTOP-funded transit projects.

NOW THEREFORE, BE IT FURTHER RESOLVED that City Manager and/or their designee(s) be authorized to execute all required documents of the LCTOP program and any Amendments thereto with the California Department of Transportation.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on April 14, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
Attachments:

1. Exhibit A - LCTOP Allocation Request Form

2. Exhibit B - LCTOP Authorized Agent

3. Exhibit C - LCTOP Certificates and Assurances
138 of 220
Yes Yes
20 10
14 4
Years
Months
The electric buses delivery was completed in January 2026. The portable 60 watt charger have been delivered in March 2026.

Project Life: For capital projects, state the project useful life in years. For operation projects, state the number of months a service will be funded.

Capital: 10
Operations:

Request LONP: Your agency has selected a start date prior to estimated Award Date of October 1 2026, please provide an explaination of your need to start your project before the Award Date. $145,909
Rollover Projects: Please provide the total number of years your agency plans to accumulate funds and how many years remaining, include this year.

Rollover Project: Yes
Total Years of Rollover:

Remaining Years of Rollover:

Funding: 99313: $124,000 99314: $21,909 Total:

Sub-Type:

Purchase of replacement zero-emission vehicle(s) (may include equipment/infrastructure) Start date (anticipated) : 8/1/2026 End date (anticipated) : 06/30/2028 Project Summary
Name: No more
than 2 lines
Electric Vehicle Charging Infrastructure for Union City Transit Fleet Description
(Short): No
more than 375
characters.

Union City Transit requires charging infrastructure for the eight (8) electric vehicles that have been delivered between November 2025 to January 2026. These funds will assist in acquisition and installation of the necessary equipment to support an increasingly electrified fleet of vehicles for the purpose of providing public transit and to purchase an electric vehicle.

Type: Capital
Phone #: Congressional*:

E-mail *if you have additional Districts, please provide a separate attachment Name: Assembly*:

Title: Senate*:

E-mail: [email protected] E-mail: [email protected] Authorized Agent Legislative District Numbers
Title: Transit Analyst I Title: Transit Manager
Phone #: 510.675.5373 Phone #: 510.675.5446
Alameda County
https://www.unioncityca.gov/170/Union-City-Transit
Metropolitan Transportation Commission
04 Lead Agency Name: City of Union City - Union City Transit Address:

City, State, Zip Code:

LCTOP FY 2025-2026 Allocation Request Cycle A
FY 2025-2026 LCTOP: Cycle A
Lead Agency Information
Is your Cycle A and Cycle B project the same? Yes
Allocation Request Prepared by Contact (if different than "Prepared by") Name: Katherine Kaldis Name: Steve Adams
Caltrans District:

Does your agency have an approved Title VI Plan? Approved Date: 02/01/26 Title VI Attached:

County:

Agency Website:

Regional Planning Agency:
34009 Alvarado-Niles Road
Union City, CA 94587
Division of Local Assistance
Low Carbon Transit Operations Program Page 1 of 10
Sheet Name: Allocation_Request
Rev. 1-2026
139 of 220
Secured LCTOP FY19-20 - $163,945; Secured LCTOP FY20-21 - $92,050; Secured LCTOP FY21-22 - $215,572 Application LCTOP FY25-26 - $145,909
Programmed by Alameda County Transportation Commission - $719,000 in Transportation for Clean Air (TFCA)/Vehicle Registration Fee (VRF) discretionary funding
Secured (if Any Funds Fall Through) TDA Capital Reserve - $500,000 (Not included included in calculations) Detailed Funding Information: This section should be completed to detail any CAP funds included in the “Prior” column, include the Project ID, amount of funds transferred, and CAP approval date(if available).

Total FY 24-25 LCTOP Funding $145,909
Fully Funded Project: Provide a description of all the funds that will be used to complete this project and how LCTOP funds will not supplant other funding sources. Include the project ID and awarded funding amount from prior rollover years.

Contact Phone #: 99314
Contact E-mails:

Contributing Sponsor: Amount: PUC Funds Type:

Contact Person: 99313
Contact Phone #: 99314
Contact E-mails:

Contributing Sponsor: Amount: PUC Funds Type:

Contact Person: 99313
Contact E-mails:

PUC Funds Type:

Contact Person: 99313
Contact Phone #: 99314
Contributing Sponsor: Amount:

Contact Phone #: 415.778.4425 99314
Contact E-mails: [email protected]
Contributing Sponsor: MTC Amount: PUC Funds Type:

Contact Person: Julieth Ortiz $124,000 99313
Contact E-mail: [email protected]
Contact Person: Steve Adams 99313
Contact Phone #: 510.675.5446 $21,909 99314
$0 $1,408,476
Lead Agency: City of Union City - Union City Transit Amount: PUC Funds Type:

Total: $1,262,567 $145,909 $0 $0 $0
$0 $617,476
Other Funds: 791000 $791,000
Total CCI: $471,567 $145,909 $0 $0 $0
$0
Other GGRF: $0
LCTOP Interest:
$91,544
Total LCTOP: $471,567 $145,909 $0 $0 $0 $0 $617,476
PUC 99314: 69635 $21,909
Total
PUC 99313: 401932 $124,000 $525,932
LCTOP FY 2025-2026 Allocation Request Cycle A
Funding Information
Allocation Yr Prior FY 25-26 (A) FY 25-26 (B) FY 26-27 FY 27-28 FY 28-29 Division of Local Assistance
Low Carbon Transit Operations Program Page 2 of 10
Sheet Name: Allocation_Request
Rev. 1-2026
140 of 220
$0
TOTAL $0 $0 $0 $0 $0 $0 $0
Operations/Other
$0
Equipment Purchase $0
CON
$0
R/W $0
PS&E
Total
PA&ED $0
Funding Source:

Component Prior FY 25-26 (A) FY 25-26 (B) FY 26-27 FY 27-28 FY 28-29 $0
TOTAL $0 $0 $0 $0 $0 $0 $0
Operations/Other
$0
Equipment Purchase $0
CON
$0
R/W $0
PS&E
Total
PA&ED $0
Funding Source:

Component Prior FY 25-26 (A) FY 25-26 (B) FY 26-27 FY 27-28 FY 28-29 $0
TOTAL $791,000 $0 $0 $0 $0 $0 $791,000
Operations/Other
$0
Equipment Purchase $791,000 $791,000
CON
$0
R/W $0
PS&E
FY 28-29 Total
PA&ED $0
$0 $617,476
Funding Source: Alameda County Transportation Commission - TFCA/VRF Component Prior FY 25-26 (A) FY 25-26 (B) FY 26-27 FY 27-28 TOTAL $471,567 $145,909 $0 $0 $0
$617,476
Operations/Other $0
Equipment Purchase $471,567 $145,909
$0
CON $0
R/W
$0
PS&E $0
PA&ED
Funding Source: Low Carbon Transit Operations Program (LCTOP) Component Prior FY 25-26 (A) FY 25-26 (B) FY 26-27 FY 27-28 FY 28-29 Total $0 $0
TOTAL $1,262,567 $145,909 $0 $0 $0 $0 $1,408,476
Operations/Other $0 $0 $0 $0 $0
$0 $0
Veh/Equip Purchase $1,262,567 $145,909 $0 $0 $0 $0 $1,408,476 CON $0 $0 $0 $0 $0
$0 $0
R/W $0 $0 $0 $0 $0 $0 $0
PS&E $0 $0 $0 $0 $0
FY 28-29 Total
PA&ED $0 $0 $0 $0 $0 $0 $0
Component Prior FY 25-26 (A) FY 25-26 (B) FY 26-27 FY 27-28 LCTOP FY 2025-2026 Allocation Request Cycle A
Funding Plan
Total Project Funding
Division of Local Assistance
Low Carbon Transit Operations Program Page 3 of 10
Sheet Name: Allocation_Request
Rev. 1-2026
141 of 220
$0
TOTAL $0 $0 $0 $0 $0 $0 $0
Operations/Other
$0
Equipment Purchase $0
CON
$0
R/W $0
PS&E
Total
PA&ED $0
Funding Source:

Component Prior FY 25-26 (A) FY 25-26 (B) FY 26-27 FY 27-28 FY 28-29 $0
TOTAL $0 $0 $0 $0 $0 $0 $0
Operations/Other
$0
Veh/Equip Purchase $0
CON
$0
R/W $0
PS&E
Total
PA&ED $0
Funding Source:

Component Prior FY 25-26 (A) FY 25-26 (B) FY 26-27 FY 27-28 FY 28-29 $0
TOTAL $0 $0 $0 $0 $0 $0 $0
Operations/Other
$0
Equipment Purchase $0
CON
$0
R/W $0
PS&E
Total
PA&ED $0
Funding Source:

Component Prior FY 25-26 (A) FY 25-26 (B) FY 26-27 FY 27-28 FY 28-29 $0
TOTAL $0 $0 $0 $0 $0 $0 $0
Operations/Other
$0
Equipment Purchase $0
CON
$0
R/W $0
PS&E
FY 28-29 Total
PA&ED $0
LCTOP FY 2025-2026 Allocation Request Cycle A
Funding Plan
Funding Source:

Component Prior FY 25-26 (A) FY 25-26 (B) FY 26-27 FY 27-28 Division of Local Assistance
Low Carbon Transit Operations Program Page 4 of 10
Sheet Name: Allocation_Request
Rev. 1-2026
142 of 220
3) Project Costs - Provide an itemized breakdown of project components and describe how the cost estimations were developed. Please include marketing and bus wraps cost in this section. Total costs must correspond to the Funding Information section above. No more than 14 lines.

Project costs are based on current discussions with Union City Transit's partner in submitting a LoNo Discretionary grant to FTA. The estimated cost to install the infrastructure is $1,555.370.79 using a mixture of LCTOP, LoNo, and TDA 4.0 Capital funds to cover the costs of acquisition and installation of infrastructure that will support up to sixteen (16)) electric vehicles charging simultaneously.
1) Eight (8) 75KW Momentum Dynamics Wireless Inductive Charging Equipment Depot Level Pad . 2) Eight (8) 60 kW Charger and Dispenser (ChargePoint CPE250, 62.5kW) 3) PG&E Rebates may no longer apply to the project and are not included.

LCTOP FY 2025-2026 Allocation Request Cycle A
Project Information
1) Project Description - Provide a comprehensive project description. For operations projects, include: #of trips, span, frequency improvements, days of operation and marketing component (if applicable). For capital projects, include:
product specifications and identify all LCTOP funded components. No more than 14 lines.

Union City Transit plans to construct electric vehicle charging infrastructure for the planned vehicles it procured and what is necessary for future electric transit vehicle procurements at its Public Works Maintenance Facility (CorpYard) where the current Union City Transit fleet is parked, fueled, and cleaned. The installation will include a possible dedicated transformer (as determined through engineering, not funded through LCTOP), external storage supply (ESS/Battery) to load balance and reduced peak hour costs, conduit to parking stalls, and an electric vehicle supply equipment (EVSE) with a minimum charge rating of 50kW. Union City may consider a third party vendor that delivers a complete package.

The charging infrastructure Union City Transit is looking will support up to sixteen (16) vehicles at one (1) time using load balancing technology. As currently proposed, this charging infrastructure will support specifically eight (8) transit buses that each travel 40,000 miles a year and six (6) vehicles used for paratransit and microtransit that will travel between 10,000 and 20,000 miles a year.
2) Project Planning - Provide a detailed explanation of the project planning process and how it was designed to avoid substantial burden on any low- income, disadvantaged, and vulnerable populations. Include any public outreach, events, workshops or community input. No more than 14 lines.

This project is an upgrade to the existing Public Works Maintenance Facility (Corp Yard) and has not required any public outreach because all work is inside the walls of the facility.

No burden is being placed on priority populations or the surrounding community. There is more benefit to be had with the reduction in noise coming from quieter transit vehicles and charging infrastructure once they are delivered and installed.

Division of Local Assistance
Low Carbon Transit Operations Program Page 5 of 10
Sheet Name: Allocation_Request
Rev. 1-2026
143 of 220
5) Agency Service - Describe the transit service provided and how the project plays into the overall operations. . No more than 2450 characters.

Union City is a suburban city in Southern Alameda County. The developed portion of the city is approximately eighteen (18) square miles with several more in open space to the east of Mission Boulevard, State Route 238, located near the Hayward Fault. According to the American Community Survey 2016 (ACS) five (5) year estimate, the population is racially and ethnically mixed with a minority majority. The ACS 2021 five (5) year estimate also indicate that more than sixty-two percent (62%) of households in the city earn more than $100,000; of those high-income earners, more than fifty-five percent (55%) are homeowners.

According to the Air Resources Board's online "Low-Income Map", approximately a quarter of Union City's developed eighteen (18) square miles meet the definition of an SB 535 Disadvantage Community and another quarter meets the definition of an AB 1550 Low-Income Community.
6) AB 680 Workforce Standards to Support Job Quality -As part of your FY 25-26 LCTOP Allocation Request Packet please include an electronic copy of your agency's most recently approved procurement manuals.

Yes Did you submit your approved procurement manual as part of your FY 25-26 LCTOP Allocation Request Packet?
LCTOP FY 2025-2026 Allocation Request Cycle A
Agency Information
4) Agency Fare - Describe your agency's fare structure including any discounts or special fares and how the project will affect that structure, if at all. No more than 16 Lines.

Union City Transit's fixed-route and microtransit services cash fares are $2.00 for Adults (18-64), $1.25 for Youth (6-17), and $1.00 for Senior (65+), Certified Disabilities, and Medicare Card holders; cash fare payers are issued one (1) free transfer valid for 120 minutes. Union City Transit offers thirty-one (31) day fixed-route passes: $55 for Adults (18-64), $35 for Youth (6-17), and $26 for Senior (65+), Certified Disabilities, and Medicare Card holders. Union City Transit is a part of Metropolitan Transportation Commission's (MTC) regional electronic fare media system, Clipper, and accepts Clipper for cash fares, thirty-one (31) day fixed-route passes (Clipper Only), free transfers, inter-operator transfers (Clipper Only), and regional fare discount programs (Clipper Only). Paratransit rides are $2.75 each-way for all clients; clients can request a free transfer to fixed-route service valid for 120 minutes. A ten (10) ride paratransit ticket book for $27.50 is available. Paratransit does not currently accept Clipper.

Agency fare for the Flea Micro transit service is the same as the fare for fixed route service.Cash fares are $2.00 for Adults (18-64), $1.25 for Youth (6-17), and $1.00 for Senior (65+), Certified Disabilities, and Medicare Card holders; cash fare payers are issued one free transfer valid for ninety (90) minutes.

The requested LCTOP funds will have no impact on the fare structure or discounts.

Division of Local Assistance
Low Carbon Transit Operations Program Page 6 of 10
Sheet Name: Allocation_Request
Rev. 1-2026
144 of 220
FY 25-26 LCTOP Project GHG Emission
Reductions (MTCO2e) 3,349.15
This number is calculated based on the values from
above and the QM-Tool tab.

Total Project VMTs Reduced
0 This number is calculated based on the values above.

Total Project GHG Emission Reductions
(MTCO2e) 3,349.15
This number is calculated based on the values from
above and the QM-Tool tab.

Project Useful Life
10 This is calculated based on the values above.

Total Project Ridership Increased
0 This is calculated based on the values above.

Adjustment (A) - Adjustment factor to
account for Choice Riders.Use defaults
values listed on
Trip Length (L) - Length (miles) of average
auto trip reduced or average passenger trip
length. You may use defaults values list ed
on
Project Yr. 1 Ridership Increase - Estimated
annual ridership contributed by the new
service or capital improvement in Yr1.

Project Yr. F Ridership Increase - Estimated
annual ridership contributed by the new
service or capital improvement in YrF.

Year 1 (Yr1) - First year of service, or year
that capital improvements will be
completed.
2026
Equipment begins service.

Year F (YrF) - Final year that the service is
funded or the final year of useful life for
capital improvements.
2036
Expectation that equipment will still function, but will be obsolete due to rapid developments in electric
vehicle charging infrastructure.

Greenhouse Gas Reductions - Describe qualitatively how this project will reduce greenhouse gas emissions.

This project is contained within the existing Union City Corp Yard. The installation and operation of any EVSE will be quieter than the CNG compressors or the overhead high-voltage electricity lines. The CNG vehicles operate through Union City's residential neighborhoods and are perceived to be loud and polluting; the charging infrastructure proposed with this project enables the deployment of eight (8) battery-electric bues (BEB/ZEB) that travel on average of 40,000 Annual VMT and six (6) battery-electric vans that travel between 10,000 and 20,000 Annual VMT which will reduce tailpipe emissions through the neighborhoods. Union City Transit expects to change the perception of its munipal transit provider and hopefully appeal to choice riders that wouldn't ride otherwise through the introduction of Greenhouse Gas Reductions - Please provide quantitative information requested below and explanations supporting the data provided.

Value Explanation
LCTOP FY 2025-2026 Allocation Request Cycle A
Project GHG Benefits
Division of Local Assistance
Low Carbon Transit Operations Program Page 7 of 10
Sheet Name: Allocation_Request
Rev. 1-2026
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X
X
Co-Benefits - Describe benefits selected above and other benefits not listed.

Allows operations and maintenance staff to become familiar with electric vehicles and the equipment required to support them before additional vehicles become introduced to the fleet. Swithcing from CNG buses to ZEBs will reduce climate impacts improving public health in the long term.. Further benefits include reduced operating costs through longer preventive maintenance (PM) cycles, a reduction in fluid exchanges and disposal, a reduction in brake pad replacements, and a reduction in costs associated with troubleshooting and repairing engine and transmission issues. There is also the potential to reduce the number of road calls, which will increase the number of miles between those calls (a metric several oversight agencies monitor).

Improved Public Health College Grades K-12
Reduced Operating/Maintenance Costs Promotes Active Transportation Increase System Reliability Promotes Integration w/ other modes Avoided Toll Cost ($/Roundtrip/Rider)
(Average avoided toll cost associated with
project)
N/A Project does not involve toll costs
Co-Benefits - Check all additional Benefits/Outcomes.

Improved Safety Coordination with Educational Institution Transit Facility Parking Cost
($/Roundtrip/Rider) (Average cost to park to
use transit associated with project)
$3.00 The average transit facility parking cost at Union City BART Station is $3.00
Avoided Parking Cost ($/Roundtrip/Rider)
(Average avoided parking cost associated
with project)
$3.00 The average transit facility parking cost at Union City BART Station is $3.00
Baseline Average One-Way Fare Cost
($/One-Way Trip/Rider) (Average fare per
boarding, prior to project implementation)
$1.05 The average adult, senior, youth, child, and the
discounted fare are $1.05
New Average One-Way Fare Cost
($/One-Way Trip/Rider) (Average fare per
boarding resulting from project
implementation)
$1.05 The average adult, senior, youth, child, and the
discounted fare are $1.05
Value Explanation
Travel Cost Savings Benefits
LCTOP FY 2025-2026 Allocation Request Cycle A
Project Benefits
Division of Local Assistance
Low Carbon Transit Operations Program Page 8 of 10
Sheet Name: Allocation_Request
Rev. 1-2026
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e. The project proponents, or those acting on their behalf, prepared and followed a community engagement plan that meets the minimum criteria originally established by the Transformative Climate Communities Program Priority Population Community Engagement: Identify the specific assessment for the Community Engagement Co-benefit (High, Medium, Low): Medium
h. Developed project features or project alternatives collaboratively with the community by a communitybased organization, community-driven steering committee, or similar entity designed, planned, and implemented the project in whole or in significant part.

5. Considering all input opportunities, which of the following statements are true (check all that apply):
a. The participants comprised a broadly representative sample of the population potentially benefiting from, or affected by, the project.
b. Project proponents identified key community leaders and organizations and engaged them directly. c. The events and input opportunities were hosted at varied and accessible times and locations throughout the area potentially affected by the project and included both in person and online forms of engagement. Events and written materials were offered in languages other than English. d. The participation process was conducted or assisted by a professional facilitator or public participation expert.
b. Solicited and recorded written or spoken input from the community about specific aspects of the project or potential project alternatives before decisions on those aspects and alternatives were finalized. c. Incorporated proposals or ideas from the community into project alternatives or components. d. Reported back to the community on how the input in 4(b) and 4(c) was incorporated. e. Developed project features or project alternatives collaboratively with the community by having one or more workshops or other meetings in which the community developed a project alternative or specific component to address unmet community needs, which was subsequently included in the project’s application for funding or final design.
f. Developed project features or project alternatives collaboratively with the community by formal cooperation with a community-based organization (i.e., via a memorandum of understanding, community benefits agreement, steering committee, labor agreement, etc.) to acquire or distribute funding, identify project alternatives or project components, or otherwise enhance community engagement in project design, planning and implementation.
g. Developed project features or project alternatives collaboratively with the community by delegation of authority to choose between project alternatives or components to the community through a steering committee, organized voting process, representative community-based organization, or other means. 2) With regard to public events held by the project proponent to discuss this project proposal with the community, what was the approximate total attendance at those events? N/A 3) With regard to other opportunities provided by the project proponent for community members to comment or provide input on the project, beyond those included in question 2, what is the approximate total number of people who provided commentary or input on the project through these opportunities?
N/A
4) Which of the following took place as part of the events & other opportunities identified? (Check all that apply):
a. Informed the community about various aspects of the project, including the process by which major decisions about the project would be made.

LCTOP FY 2025-2026 Allocation Request Cycle A
Community Engagement Co-Benefit
To estimate the community engagement co-benefit, users will respond to the five questions below. Based on the responses to the questions, the level of community engagement will be evaluated as low, medium, or high. 1) Is the project being proposed for LCTOP funding, a neighborhood-scale, city/regional-scale, or rural-scale project? City/Regional
Division of Local Assistance
Low Carbon Transit Operations Program Page 9 of 10
Sheet Name: Allocation_Request
Rev. 1-2026
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Agency can meet the DAC requirement by meeting any of the SB 1119 Project Criteria:

Is the project a transit fare subsidies or network and fare integration technology improvements, including, but not limited to, discounted or free student transit passes No
Is the project a purchase of zero-emission transit buses and/or purchase and installation of supporting infrastructure?
Yes
Is the project a new or expanded transit service that connects with transit service serving a disadvantaged communities?
No
Amount of FY 25-26 funds to benefit Low-Income Community: $36,477 Amount of FY 25-26 fund to benefit Low-Income Households and Residents within 1/2 mile of a DAC: $36,477 Total Amount of FY 25-26 LCTOP funds to benefit Priority Population (Total should not exceed total FY 25-26 LCTOP project funding): $145,909 Step 3 - Provide a Benefit:Review the options below and select one that demonstrates how the project directly benefits the priority population identified in Step 1 and addresses the need identified in Step 2.

Priority Population Benefit: Select the benefit
your project provides to the community or
household.

A. Project reduces criteria air pollutant or toxic air contaminant emissions.

Please provide the amount of FY 25-26 LCTOP funds estimated to benefit Priority Populations.

Amount of FY 25-26 funds to benefit a Disadvantage Community (If you have a DAC, at least 50% must benefit a DAC) :
$72,955
Is the project located outside of a disadvantaged community, but within 1/2 mile of a disadvantage community and within a low-income census tract? No
Step 2 - Identify a Need: Review the options and select one that explains how the community or household need for the priority population identified in Step 1 was determined.

Priority Populations Community Needs Description: Describe the community or household need and how it was identified. If option “B. Local Documentation” was chosen, briefly describe the documentation. If option “C. Data Tools” was chosen, include the name of the tool in the description.

Does your Agency's Service Area have a Disadvantaged Community? (as defined by SB 535) Yes Is the project located within the boundaries of a Disadvantaged Community census tract? No Is the project located within the boundaries of a Low-Income community census tract? No LCTOP FY 2025-2026 Allocation Request Cycle A
Priority Populations Benefits
Step 1 - Identify the Priority Population: Determine if the project is at least partially located within a Priority Population census track or will benefit Priority Population households.

Division of Local Assistance
Low Carbon Transit Operations Program Page 10 of 10
Sheet Name: Allocation_Request
Rev. 1-2026
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FY 2025-2026 LCTOP
Authorized Agent
AS THE City Manager
(Chief Executive Officer/Director/President/Secretary)
OF THE City of Union City
(Name of County/City/Transit Organization)
I hereby authorize the following individual(s) to execute for and on behalf of the named Regional Entity/Transit Operator, any actions necessary for the purpose of obtaining Low Carbon Transit Operations Program (LCTOP) funds provided by the California Department of Transportation, Division of Local Assistance. I understand that if there is a change in the authorized agent, the project sponsor must submit a new form. This form is required even when the authorized agent is the executive authority himself. I understand the Board must provide a resolution approving the Authorized Agent. The Board Resolution appointing the Authorized Agent is attached.

Marilou Ayupan, Public Works Director OR
(Name and Title of Authorized Agent)
Steve Adams, Transit Manager OR
(Name and Title of Authorized Agent)
Click here to enter text. OR
(Name and Title of Authorized Agent)
Click here to enter text. OR
(Name and Title of Authorized Agent)
Joan Malloy City Manager
(Print Name) (Title)
(Signature)
Approved this 14
day
of April , 2026
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FY 2025-2026 LCTOP
Certifications and Assurances
Lead Agency: City of Union City – Union City Transit
Project Title: Electric Vehicle Charging Infrastructure for Union City Transit Fleet Prepared by: Steve Adams
The California Department of Transportation (Caltrans) has adopted the following Certifications and Assurances for the Low Carbon Transit Operations Program (LCTOP).

As a condition of the receipt of LCTOP funds, Lead Agency must comply with these terms and conditions.

A. General

1. The Lead Agency agrees to abide by the current LCTOP Guidelines and applicable legal requirements.

2. The Lead Agency must submit to Caltrans a signed Authorized Agent form designating the representative who can submit documents on behalf of the project sponsor and a copy of the board resolution appointing the Authorized Agent.

B. Project Administration

1. The Lead Agency certifies that required environmental documentation is complete before requesting an allocation of LCTOP funds. The Lead Agency assures that projects approved for LCTOP funding comply with Public Resources Code § 21100 and § 21150.

2. The Lead Agency certifies that a dedicated bank account for LCTOP funds only will be established within 30 days of receipt of LCTOP funds.

3. The Lead Agency certifies that when LCTOP funds are used for a transit capital project, that the project will be completed and remain in operation for its useful life.

4. The Lead Agency certifies that it has the legal, financial, and technical capacity to carry out the project, including the safety and security aspects of that project.

5. The Lead Agency certifies that they will notify Caltrans of pending litigation, dispute, or negative audit findings related to the project, before receiving an allocation of funds.

6. The Lead Agency must maintain satisfactory continuing control over the use of project equipment and facilities and will adequately maintain project equipment and facilities for the useful life of the project.

7. Any interest the Lead Agency earns on LCTOP funds must be used only on approved LCTOP projects.
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8. The Lead Agency must notify Caltrans of any changes to the approved project with a Corrective Action Plan (CAP).

9. Under extraordinary circumstances, a Lead Agency may terminate a project prior to completion. In the event the Lead Agency terminates a project prior to completion, the Lead Agency must (1) contact Caltrans in writing and follow-up with a phone call verifying receipt of such notice; (2) pursuant to verification, submit a final report indicating the reason for the termination and demonstrating the expended funds were used on the intended purpose; (3) submit a request to reassign the funds to a new project within 180 days of termination.

C. Reporting

1. The Lead Agency must submit the following LCTOP reports:
a. Annual Project Activity Reports October 30th each year. b. A Close Out Report within six months of project completion. c. The annual audit required under the Transportation Development Act (TDA), to verify receipt and appropriate expenditure of LCTOP funds. A copy of the audit report must be submitted to Caltrans within six months of the close of the year (December 31) each year in which LCTOP funds have been received or expended.
d. Project Outcome Reporting as defined by CARB Funding Guidelines. e. Jobs Reporting as defined by CARB Funding Guidelines.

2. Other Reporting Requirements: CARB develops and revises Funding Guidelines that will include reporting requirements for all State agencies that receive appropriations from the Greenhouse Gas Reduction Fund. Caltrans and project sponsors will need to submit reporting information in accordance with CARB’s Funding Guidelines, including reporting on greenhouse gas reductions and benefits to disadvantaged communities.

D. Cost Principles

1. The Lead Agency agrees to comply with Title 2 of the Code of Federal Regulations 225 (2 CFR 225), Cost Principles for State and Local Government, and 2 CFR, Part 200, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments.

2. The Lead Agency agrees, and will assure that its contractors and subcontractors will be obligated to agree, that:
a. Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allow ability of individual project cost items and
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b. Those parties shall comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. Every sub-recipient receiving LCTOP funds as a contractor or sub-contractor shall comply with
Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments.

3. Any project cost for which the Lead Agency has received funds that are determined by subsequent audit to be unallowable under 2 CFR 225, 48 CFR, Chapter 1, Part 31 or 2 CFR, Part 200, are subject to repayment by the Lead Agency to the State of California (State). All projects must reduce greenhouse gas emissions, as required under Public Resources Code section 75230, and any project that fails to reduce greenhouse gases shall also have its project costs submit to repayment by the Lead Agency to the State. Should the Lead Agency fail to reimburse moneys due to the State within thirty (30) days of demand, or within such other period as may be agreed in writing between the Parties hereto, the State is authorized to intercept and withhold future payments due the Lead Agency from the State or any third-party source, including but not limited to, the State Treasurer and the State Controller.

A. Record Retention

1. The Lead Agency agrees and will assure that its contractors and subcontractors shall establish and maintain an accounting system and records that properly accumulate and segregate incurred project costs and matching funds by line item for the project.

The accounting system of the Lead Agency, its contractors and all subcontractors shall conform to Generally Accepted Accounting Principles (GAAP) and enable the determination of incurred costs at interim points of completion. All accounting records and other supporting papers of the Lead Agency, its contractors and subcontractors connected with LCTOP funding shall be maintained for a minimum of three (3) years after the “Project Closeout” report or final Phase 2 report is submitted (per CARB Funding Guidelines, Vol. 3, page 3.A-16), and shall be held open to inspection, copying, and audit by representatives of the State and the California State Auditor.

Copies thereof will be furnished by the Lead Agency, its contractors, and subcontractors upon receipt of any request made by the State or its agents. In conducting an audit of the costs claimed, the State will rely to the maximum extent possible on any prior audit of the Lead Agency pursuant to the provisions of federal and State law. In the absence of such an audit, any acceptable audit work performed by the Lead Agency’s external and internal auditors may be relied upon and used by the State when planning and conducting additional audits.

2. For the purpose of determining compliance with Title 21, California Code of Regulations, Section 2500 et seq., when applicable, and other matters connected with 152 of 220
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the performance of the Lead Agency’s contracts with third parties pursuant to Government Code § 8546.7, the project sponsor, its contractors and subcontractors and the State shall each maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts. All of the above referenced parties shall make such materials available at their respective offices at all reasonable times during the entire project period and for three (3) years from the date of final payment. The State, the California State Auditor, or any duly authorized representative of the State, shall each have access to any books, records, and documents that are pertinent to a project for audits, examinations, excerpts, and transactions, and the Lead Agency shall furnish copies thereof if requested.

3. The Lead Agency, its contractors and subcontractors will permit access to all records of employment, employment advertisements, employment application forms, and other pertinent data and records by the Civil Rights Department, or any other agency of the State of California designated by the State, for the purpose of any investigation to ascertain compliance with this document.

F. Special Situations
Caltrans may perform an audit and/or request detailed project information of the project sponsor’s LCTOP funded projects at Caltrans’ discretion at any time prior to the completion of the LCTOP.

I certify all these conditions will be met.

Steve Adams Transit Manager
(Print Authorized Agent) (Title)
(Signature) (Date)
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City Council Staff Report Page 1 of 5 April 14, 2026
Staff Report
Agenda Item No. 4.1
DATE: April 14, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Adopt a Resolution Accepting the BART Mural Project Community Feedback Report and Five Themes

EXECUTIVE SUMMARY
Staff recommends that the City Council adopt a resolution accepting the BART Mural Project Community Feedback Report (“Report”), the five themes identified through the Phase I community engagement process, and the summary of Community Outreach and Engagement Activities. The Report summarizes the extensive outreach and engagement conducted during Phase I of the BART Mural Project. It documents the values, stories, and priorities shared by the community that informed the murals' emerging themes.

STRATEGIC PLAN ALIGNMENT
Goal E. Communication and Outreach: Build connections with community partners, residents, and employees.

Strategy: Collaborate with the Arts and Culture Commission and Bay Area Rapid Transit (BART) to place murals on the Kennedy Park BART pillars.

BACKGROUND
The BART Mural Project (“Project”) began in 2024, when City staff initiated discussions with Bay Area Rapid Transit (“BART”) regarding the process for developing murals on BART pillars in Union City. Due to the size and complexity of the Project, as well as BART’s art and design requirements, BART recommended that the City retain a qualified public art consultant to assist with project planning, coordination, and implementation through BART’s application and approval process. The Project is also informed by the BART Arts Program Master Plan 2019, which outlines BART’s vision and framework for incorporating visual, performance, literary, and other art forms throughout the system.

In April 2025, the City entered into an agreement with Evelyn Orantes (“EO”) Consulting to provide guidance and support throughout the Project. EO Consulting has extensive experience in arts administration, public art, and cultural programming, including largescale mural and site-specific public art projects. EO Consulting also previously led BART’s Fruitvale Station mural project in Oakland, which involved a multi-phase mural 154 of 220
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installation on ten pillars connecting the station to the Fruitvale Business District.

On August 12, 2025, the City Council accepted the BART Mural Project workplan for the period of May 1, 2025, through June 30, 2027, and provided direction that the murals reflect the history of the Decoto community (Resolution No. 2025-121). Consistent with that direction, Phase I of the Project focused on broad community outreach and engagement to identify the values, stories, and priorities that should inform the mural themes. The resulting themes build on the City Council’s direction by reflecting Decoto’s history while incorporating broader community input on culture, identity, and intergenerational connection.

On August 22, 2025, staff received mural guidelines from the BART Arts Program to ensure that all elements of the Project comply with BART’s art and design requirements before recommendations are forwarded to the Arts and Culture Commission and City Council for consideration. This item concludes Phase I of the Project by presenting the Community Feedback Report, the five themes identified through the outreach process, and the summary of Community Outreach and Engagement Activities. If accepted, staff and the consultant will proceed to Phase II, which will include developing the artist selection process, additional community engagement, and future City Council consideration of the recommended artist(s) and mural design.

DISCUSSION
The Union City BART Mural Project Community Feedback Report (Exhibit A) provides the City Council with an overview of the outreach methodology, community engagement process, key findings, and the five themes that emerged through Phase I of the Project.

Community Outreach and Engagement
To ensure a transparent and inclusive process centered on community voice, staff conducted extensive outreach to inform meaningful themes, values, and stories for the installation of murals on the nine (9) available BART pillars. A summary of these outreach efforts is included as Exhibit B to the resolution.

Staff extended the community engagement period beyond the initial schedule and conducted outreach from July 1, 2025, through March 19, 2026, reaching more than 58,000 residents through community events, press releases, television news coverage, community centers, the City website, email, and social media. More than 700 community members shared stories, ideas, and priorities for the murals to be placed on the BART pillars. A brief overview of the outreach efforts is provided below:
• Development and dissemination of a citywide survey, available in multiple languages online and in paper form from July 1 through September 15, 2025, which generated 406 completed responses.
• Three Community Forums hosted on September 11, 2025, and January 10 and February 19, 2026, with approximately 101 community members in attendance. • Regular Project updates presented at the Arts and Culture, Parks and Recreation, and Senior Commissions’ regularly scheduled meetings, all of which provided opportunities for public comment.
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• Outreach conducted at twenty-nine (29) community events, with information shared with more than 9,000 individuals.

Staff and consultant Evelyn Orantes (“EO”) Consulting analyzed survey responses and community input by compiling multiple-choice responses and organizing open-ended comments into key themes. Taken together, the outreach and engagement results identified shared community values, priorities, and stories to help guide the thematic direction for the murals.

Emerging Themes
Based on input received through the survey, community forums, commission meetings, and outreach events, five themes emerged consistently throughout the engagement process. These themes build upon the City Council’s prior direction that the murals reflect the history of the Decoto community, while also incorporating broader community input regarding culture, identity, and intergenerational connection. Additional analysis and findings are included in Exhibit A.

1. Honor and Visibility for Decoto’s Legacy: Across all engagement activities, residents emphasized that Decoto’s story, including its Chicano roots, multigenerational families, and history of activism, should remain central to the mural narrative.

Community members expressed a long-standing desire to see their neighborhood represented, remembered, and respected through public art.

2. Agricultural and Labor Heritage: The gladiolus fields, the bracero era, and the experiences of migrant farmworkers were among the most frequently referenced images across the survey and forum responses. These references reflect not only historical and personal memories but also strong emotional ties to family, migration, and identity.

3. Cultural Pride, Diversity, and Unity: Community members described Union City as a place defined by multicultural coexistence and pride. Many expressed a desire for the murals to reflect Latino, Filipino, Indigenous, and immigrant contributions, while also emphasizing unity across cultures. Comments also highlighted the importance of visual elements such as color, pattern, movement, and symbolism.

4. Youth and Future Generations: Community members expressed a desire for the murals to connect the past and present while inspiring future generations. There was strong interest in a multigenerational focus that honors ancestors while uplifting youth and the community's future.

5. Community Resilience, Belonging, and Justice: Themes of activism, unity, and longstanding struggle appeared frequently in the survey and public comments. These values were often expressed symbolically rather than literally, creating opportunities for thoughtful artistic interpretation.

After the five themes were identified, staff conducted an additional outreach effort from January 10 through February 19, 2026, to invite community members to rank the themes in order of preference. Responses were collected in person at the Kennedy Youth Center and online through the City’s website. A total of 68 responses were received. The ranking results will help inform the artist's request for qualifications (“RFQ”) and selection process by identifying which themes resonated most strongly with participants; however, all five 156 of 220
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themes will be shared with prospective artist(s), together with the Community Feedback Report, research materials, historical information, and other information gathered throughout the engagement process.

Ranking of the BART Mural Project Themes
A total of 68 responses from community members were received.

At the conclusion of the ranking process, staff obtained approval from the BART Arts Program on March 6, 2026. On March 17, 2026, the Arts and Culture Commission accepted the Report and approved the five themes.

Upon City Council acceptance of the Report and themes, staff and consultant will proceed to Phase II of the Project. Phase II will include the following:
 Obtaining additional guidance from BART and City departments to inform minimum qualifications, experience, expectations, and applicable safety and logistical requirements for the artist RFQ.
 Developing the artist RFQ and selection process.
 Hosting additional community forums to solicit input on artist selection and mural design.
 Hosting a field trip for Union City residents to visit the BART Fruitvale District in Oakland to experience the completed mural project and learn from that community’s process.

Throughout the Project, staff will continue to provide opportunities for community engagement and will coordinate with BART to ensure compliance with all applicable art, design, safety, and logistical requirements before returning to the Arts and Culture Commission and City Council with recommendations regarding artist selection and proposed mural design for future consideration.
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FISCAL IMPACT
There is no impact on the General Fund, and no budget action is required at this time.

Phase I activities for the BART Mural Project are funded through the Public Art In-Lieu Fee Fund (Fund 268).

RECOMMENDATION
Staff recommends that the City Council adopt a resolution accepting the BART Mural Project Community Feedback Report, the five themes, and the engagement activities.

This first phase identifies the extensive community engagement and outreach activities to inform meaningful themes, values, and stories for the installation of the murals on the available nine (9) pillars. Staff will return to the City Council in early summer to request approval of the recommended artist(s) and mural design.

Prepared by: Laura Buzo, Community and Recreation Services Director Submitted by: Laura Buzo, Community and Recreation Services Director Attachments

1. Draft Resolution

2. Exhibit A – BART Mural Project Community Feedback Report

3. Exhibit B – BART Mural Project Community Outreach and Engagement Activities

4. PowerPoint Presentation
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RESOLUTION NO. 2026-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY

ACCEPTING THE BART MURAL PROJECT COMMUNITY FEEDBACK

REPORT AND THE FIVE THEMES
WHEREAS, the City of Union City adopted a five-year Strategic Plan in 2019. On On September 26, 2023, the City Council adopted the Strategic Plan FY 2019-2020 through FY 2024-2025 Final Update, which provided an opportunity for the Council to review progress and establish priorities for the remaining two years of the Strategic Plan.

The final update included new strategies for the existing goals; and WHEREAS, in August 2021, and readopted in September 2023, the City Council included in the Strategic Plan, Goal E. Communication and Outreach, the Strategy:

Collaborate with the Arts and Culture Commission and Bay Area Rapid Transit (BART) to place murals on the BART pillars; and
WHEREAS, the project will place murals on up to nine BART pillars, along Kennedy Park and at Decoto Road, with the mural design depicting the history of the Decoto community; and
WHEREAS, the City of Union City staff, Arts and Culture Commission, and Evelyn Orantes Consulting will lead the BART Mural Project; and WHEREAS, the Arts and Culture Commission ad hoc committee developed a BART Mural Project Workplan, for May 1, 2025, through June 30, 2027, intending to complete the mural installation by February 2027, for City Council consideration; and WHEREAS, the scope of the BART Mural Project workplan is comprised of five phases with detailed activities, timelines, and deliverables; and WHEREAS, in Phase I of the workplan, from July 1, 2025, to March 19, 2026, staff implemented extensive community outreach and engagement activities; and WHEREAS, staff and consultants have completed Phase 1 of the workplan and have developed the BART Mural Project Community Feedback Report and identified the emerging themes.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Union City hereby accepts the BART Mural Project Community Feedback Report and the five themes, attached as Exhibit A, and the Community Outreach and Engagement Activities, attached as Exhibit B.
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Resolution No. 2026-XXX
Accepting the BART Mural Project Community Feedback Report and Five Themes

Page 2 of 2 ends

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on this April 14, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:

THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
Attachments:

1. Exhibit A – BART Mural Project Community Feedback Report

2. Exhibit B – Community Outreach and Engagement Activities 160 of 220
Draft 1/8/2026
Union City BART Mural Project
Community Feedback Report
January 8, 2026
Prepared by:

Evelyn Orantes Consulting
www.eorantesconsulting.com
[email protected]
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Draft: 1/8/2026
Union City BART Mural Project Community Feedback Report 1 Table of Contents

1. Executive Summary page 2

2. Background and Context page 7

3. Community Outreach Efforts page 11

4. Findings and Insights page 13

5. Summary of All Community Feedback page 25

6. Recommendations and Next Steps page 27

7. Recommendations for Preserving and Sharing page 29
Decoto’s History Beyond Mural

8. Appendices
Due to the length of the appendices, the following documents referenced in this report can be accessed on the City of Union City website:
www.unioncity.org/967/BART-Mural-Project.

To request a paper copy of these documents, please call (510) 675-5277 or email [email protected]
• Bay Area Rapid Transit (BART), Arts Program Guidelines • Community Emails and Letters
• Community Outreach and Survey Distribution List
• July 15, 2025, Arts and Culture Commission Meeting Public Comments Summary
• August 12, 2025, Union City Council Meeting Public Comments Summary • September 11, 2025, BART Mural Project Community Forum Notes 162 of 220
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Union City BART Mural Project Community Feedback Report 2 Executive Summary
The City of Union City BART Mural Project is a
community-informed public art initiative
designed to create a meaningful installation on
nine BART pillars in the surrounding Decoto
neighborhood and Kennedy Park, to the BART
Union Station. On August 12, 2025, the Union
City Council adopted the BART Mural Project
Workplan with a clear directive that the mural
design reflects the history of Decoto. This was
informed in large part by strong community
advocacy. Guided by the City’s Strategic Plan
and supported by the Arts and Culture
Commission, the project aims to honor the
identity, history, legacy, and aspirations of the
Decoto neighborhood and Union City.

To inform the development of the project’s
theme and vision, Union City staff, in
collaboration with Evelyn Orantes Consulting,
facilitated a robust outreach process that included a citywide survey, a Community Forum, public comments at City Council and Arts and Culture Commission meetings, and ongoing conversations with residents.

Community Voices: Cross-Cutting Themes
The following five themes were consistently raised by community members across the community outreach and engagement efforts led by Union City staff, from July 1, 2025, through September 15, 2025. The outreach strategies included:
● A citywide survey garnered 406 responses.
● A Community Forum that brought together 55 community members. ● City Council and Arts and Culture Commission meetings that provided opportunities for public comments; and
● Outreach at twenty-nine (29) community events and information shared with over 9,000 individuals.

In addition, City staff obtained ongoing input from community members throughout the process. The following summary reflects the most common themes that emerged consistently across the many community conversations, outreach, and engagement strategies. Each theme is supported by direct quotes from the community.

Presentation at the BART Mural Project Community
Forum, September 11, 2025, at the Kennedy Youth
Center.
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Union City BART Mural Project Community Feedback Report 3 Emerging Themes: The following are the five most prevalent, cross-cutting themes that were raised by community members and are supported by direct quotes.

1. Honor and Visibility for Decoto’s Legacy
Across all engagement activities, residents emphasized that Decoto’s story, including its Chicano roots, multigenerational families, and history of activism, must be central to the mural’s narrative.
“This mural should be ALL about the history, residents, and culture of DECOTO.” “Union City cannot have a future if it doesn’t remember its past.” “There is no Union City without Decoto.”
Residents emphasized a long-standing desire to see their neighborhood represented, remembered, and respected through public art.

2. Agricultural and Labor Heritage
The gladiolus fields, the bracero era, and the experiences of migrant farmworkers were the most frequently referenced images across the survey and forum responses. “Honor the gladiolus fields and the farm laborers who built this community.” “My father worked the gladiolus fields at 16 to support our whole family.” “Farm workers, gladiolus, struggle, resilience — that’s our story.” These references reflect not only historical and personal memories but also emotional ties to family, migration, and identity.

3. Cultural Pride, Diversity, and Unity
Residents described Union City as a place defined by multicultural coexistence and pride. Many expressed a desire for the mural to reflect Latino, Filipino, Indigenous, and immigrant contributions, while still embracing unity across cultures. “Union City was born of many cultures and languages.”
“Let our Latino, Filipino, and Indigenous communities be seen.” “Diversity is our strength.”
Several comments also called for visual cues that mirror cultural aesthetics—color, pattern, movement, and symbolism.
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Union City BART Mural Project Community Feedback Report 4

4. Youth and Future Generations
Community members expressed a desire for the mural to connect the past and present and to inspire the next generation.
“Show our youth — they are the future of this city.”
“Children growing up here should see themselves in it.” The comments raised centered on the importance of the mural to reflect a strong multigenerational focus: honoring ancestors while uplifting the future.

5. Community Resilience, Belonging, and Justice
Themes of activism, unity, and longstanding struggles appeared frequently in the survey and public comments.
“We belong here. The mural should reflect our stories and our resilience.” “Show the struggles and victories that shaped Decoto.”
“Let the mural speak to justice, community, and pride.” These values are often expressed symbolically rather than literally, presenting significant opportunities for creative interpretation.

Alignment with BART Arts Program Guidelines
While residents shared the rich historical details of the Decoto neighborhood, longtime residents, community leaders, and Union City, the BART Arts Program guidelines advise against literal or interpretive depictions of historical events, individuals, or portraits. This ensures long-term relevance, inclusivity, and stewardship of public art on transit infrastructure.

While the mural design will need to adhere to BART Arts Program guidelines, the community’s insights strongly lend themselves to symbolic and abstract representation such as:
● botanical forms (gladiolus, Indigenous plants)
● woven or textile-inspired patterns
● color palettes that evoke culture and heritage
● visual rhythms reflecting movement, migration, or unity ● abstract forms symbolizing resilience, labor, or belonging 165 of 220
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Union City BART Mural Project Community Feedback Report 5 Recommendations and Next Steps

1. Use the Community’s Priorities to Shape Project Vision and Theme The proposed themes for the mural are reflective of the comments shared by residents throughout the community engagement outreach and engagement efforts. Therefore, the final project theme vision and theme should center on:
● Decoto’s cultural heritage
● Agricultural and labor history
● Diversity and multicultural pride
● Youth and future generations
● Community resilience and belonging

2. Support Artists With Clear Context and Engagement
The final selected theme for the mural will be instrumental in shaping and informing the competitive process, request for qualifications (RFQ), for the artist selection. The RFQ will include the following:
● The identified theme and vision for the BART mural design ● The Union City BART Mural Project Community Feedback Report ● The BART Arts Program guidelines.

3. Preserve Decoto’s Story Through Additional Platforms Residents repeatedly voiced concern that the Decoto community’s history is not sufficiently archived, preserved, shared, or easily accessible. While the BART mural can be instrumental in honoring Decoto, it cannot serve as the sole vehicle or platform for preserving and capturing the community’s history, identity, and legacy. Therefore, it is recommended that other opportunities and funding be explored and identified to share, acknowledge, and honor the Decoto community’s rich history, beyond the BART Mural Project, such as:
● Interpretive markers, signage in key locations, and/or a museum exhibit. ● Identifying other public spaces, walls, and/or utility boxes that can include some of the proposed themes.
● Explore opportunities and strategies to capture and archive communitysubmitted stories and photographs 166 of 220
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Union City BART Mural Project Community Feedback Report 6 Conclusion
The Union City BART Mural Project represents a powerful and meaningful opportunity to honor the identity of Decoto and Union City through thoughtfully designed, community-informed public art. Residents have spoken with clarity, passion, and unity about what this project means to them, their families, and future generations. The development of mural themes and vision will be grounded in community voice and draw from collective insights while following the BART Arts Program guidelines. This will ensure the final mural design and artwork will be deeply culturally resonant, symbolically rich, and a lasting reflection of the community’s spirit for decades to come. 167 of 220
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Union City BART Mural Project Community Feedback Report 7 Union City BART Mural Project
Background and Context
Background
The City of Union City adopted a five-year Strategic Plan in 2019. On September 26, 2023, the City Council adopted the Strategic Plan FY 2019–2020 through FY 2024– 2025 Final Update, which provided an opportunity for the Council to review progress and establish priorities for the remaining two years. This update also introduced new strategies to advance existing goals.

The strategy to place murals on the BART pillars in Kennedy Park was first incorporated into the Strategic Plan in August 2021 (as noted below) and reaffirmed in September 2023. Strategic Plan Alignment is as follows:

Goal E: Communication and Outreach
Build connections with community partners, residents, and employees.

Strategy: Collaborate with the Arts and Culture Commission and Bay Area Rapid Transit (BART) to place murals on the Kennedy Park BART pillars.

The BART Mural Project is funded through the Public Art In-Lieu Fee – Fund 268, which currently has a balance of approximately $863,000 of unencumbered funds. This fund is replenished when a developer pays an in-lieu fee instead of providing public art. If a developer provides art as part of their project, there is no payment of the fee. These funds cover all publicly installed art, such as the art installation at the Sports Center entrance and the utility box mural project.

The Five-Year Capital Improvement Plan already identifies $200,000 for the BART Mural Project. However, the actual estimated cost will not be known until the final artist(s) is/are selected and the final scope of the work is understood. Final project design, number of murals to be installed, artist selection, and design concept will determine actual costs.

City staff began collaborating with the Arts and Culture Commission on the BART Mural Project (“Project”) that same year. However, progress was initially slowed by a lack of quorum at several Commission meetings and changes in Commissioner appointments that delayed the formation of a dedicated ad hoc committee.

The BART Mural Project advanced in 2024, when the Arts and Culture Commission successfully established an ad hoc committee to prioritize the BART Mural Project and to begin developing a Union City Public Art Map. Around this time, City staff received initial guidance from BART regarding the procedures for proposing and implementing mural projects. Due to the scale and complexity of the effort, and BART’s strict 168 of 220
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Union City BART Mural Project Community Feedback Report 8 guidelines for art installations, BART strongly recommended that the City engage an art consultant to guide the process, liaise between agencies, and oversee project planning and implementation.

In April 2025, the City entered into an agreement with Evelyn Orantes (EO) Consulting, an advisor with extensive experience in arts administration, public art, and cultural programming. As a public art consultant, curator, and cultural strategist, EO Consulting specializes in developing and managing large-scale art projects that emphasize creative placemaking and community-driven storytelling. Most recently, EO Consulting led BART’s Fruitvale Station multi-phase mural project, which features ten pillars extending from the station into the Fruitvale Business District.

In May 2025, an ad hoc committee composed of two commissioners, City staff, and the consultant were formed to help guide the project. In November 2025, in response to community feedback and to provide greater opportunity for input, the ad hoc committee was replaced by Community Forums. The purpose of the Community Forums is to engage more intentionally with a broader range of voices and perspectives at key stages of the mural development process, particularly residents of the surrounding Decoto community and Kennedy Park.

The goal is to complete the mural installation by February 2027. Given the scope of the BART mural installation, a work plan was created to guide the planning process.

The work plan consists of five phases, which consist of the following:
● Phase I: Establishment of Regular BART Mural Project Ad Hoc Committee Meetings and Project Theme Development, May – December 2025. Focus on establishing regular BART Mural Project ad-hoc committee meetings, project workplan and deliverables, public outreach and community engagement activities, and research.
● Phase II: Competitive Bid Process Development and Artist Selection, September 2025 – June 2026. Focus on beginning engagement with BART’s Art Program on approval of theme and scope of Project, identifying and contracting the artist(s) for the project through a transparent, inclusive, competitive bid plan and process. ● Phase III: Mural Design and Planning, June – September 2026. Focus on finalizing mural designs and budget, aligning City recommendations and BART guidelines, and laying the groundwork for a successful production phase. ● Phase IV: Mural Fabrication and Production, September 2026 – February 2027.

Focus on site prep, mural execution, and coordination with appropriate partner 169 of 220
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Union City BART Mural Project Community Feedback Report 9 agencies to ensure all essential elements are considered (permitting, vendors, mural installation activities, etc.).
● Phase V: Mural Unveiling Event and Legacy Planning, January – March 2027.

Focus on planning an unveiling event and programming and developing a maintenance plan for the long-term care of the BART mural installation.

Throughout the Project, the BART Arts Program staff, Arts and Culture Commission, and City Council will provide guidance and approval on key elements of the BART mural design and installation. Specifically, the City Council will be briefed and asked for their confirmation and approval of the theme, approval of the selected artist(s), and final approval of the proposed mural design.

In Phase 1 of the BART mural project, the focus was on community outreach and engagement. A key element of these engagement efforts was the development and dissemination of a citywide survey that was available in multiple languages online and in paper form from July 1 through September 15, 2025. The survey was distributed electronically and in hard copy to over 58,000 residents through community events, community centers, the City website, email, and on social media. Along with the survey, public feedback and comments were gathered at the July 15, 2025, Arts and Culture Commission and the August 12, 2025, City Council meetings, and during the community forum hosted on September 11, 2025. These events were instrumental in capturing the community’s input and will inform the project’s vision and theme. In addition, at the August 12 meeting, the City Council accepted the BART Mural Project Workplan with the mural design depicting the history of Decoto.

The Union City BART Mural Project is a collaborative initiative between Union City’s City Council, staff, Arts and Culture Commission, BART, residents, and community stakeholders. From its inception, the central goal is to create a mural design that reflects the unique identity, history, legacy, and spirit of the Decoto community and Union City. 2025 Activities and Milestones
Date Milestone
April, 2025 Evelyn Orantes Consulting contracted
July 1, 2025 BART Mural Project Survey Launch
July 15, 2025 Arts and Culture Commission Meeting
August 12, 2025 City Council Meeting
August 18, 2025 BART Collaboration Kick-Off Meeting
August 22, 2025 BART Arts Program Guidelines Released
September 11, 2025 Community Forum
September 15, 2025 Survey Closes
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Union City BART Mural Project Community Feedback Report 10 Methodology
The outreach and engagement strategies for the BART Mural Project consisted of a multiprong approach to ensure a wide range of voices were heard. Community input was gathered through surveys, a community forum, public meetings, community events, and direct conversations with residents. The analysis and summary of the survey data was conducted by Union City staff and consultant, Evelyn Orantes (EO) Consulting. City staff tallied the results from the multiple-choice questions, while EO Consulting reviewed and organized the written comments from the open-ended questions into key themes.

The themes that emerged represented the priorities voiced consistently throughout the community, underscoring what matters most to Union City residents. Insights from all engagement activities were then brought together to identify shared community values, priorities, and stories that will guide the mural’s theme and vision.

BART Mural Project Community Forum, September 11, 2025, at Kennedy Youth Center. Community members attended one of six breakout group discussions to share their ideas, vision for the Bart murals. 171 of 220
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Union City BART Mural Project Community Feedback Report 11 Community Outreach Efforts
Outreach Strategy
Community engagement is a foundational component of public art practice, especially during theme development. For the Union City BART Mural Project, multiple outreach and engagement methods included the following: District Dialogues, Arts and Culture Commission and City Council meetings, a community forum, social media, City website, and in community centers, and events throughout the city. These strategies were instrumental in engaging a diverse and broad cross-section of Union City residents to elicit their input, ideas, and vision for the project.

The goal of this engagement process was to ensure that the mural reflects the voices of residents and the history and values of the Decoto community and Union City. This process was designed to be thoughtful and transparent, as well as honoring both past and present perspectives.

How Community Input Will Be Used

1. Community input will guide theme development — not prescribe final imagery.

The engagement process is designed to elevate meaningful themes, values, stories, and concerns from the public. These insights will be synthesized into a thematic framework that will inform the artist(s)’ creative direction.

2. The artist(s) will interpret the theme — not reproduce individual requests.

The selected artist(s) will develop a concept that draws inspiration from the approved theme and community context. This approach preserves artistic authenticity while grounding the work in community voice and shared values.

3. All voices are considered — no single stakeholder directs the outcome.

The final design for the mural will require balancing and honoring multiple perspectives, including:
● Input from residents, especially those from the Decoto neighborhood. ● Feedback, input, and final approval from the Arts and Culture Commission, BART, and City Council.
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Union City BART Mural Project Community Feedback Report 12 Community Outreach Methods
Overall Goal: Invite community and stakeholder input on the mural’s vision and theme to ensure inclusive, authentic representation.

Channels and Tactics

1. City Website
A dedicated page for updates and information related to the project, including, but not limited to:
● Project overview
● Ways to get involved (form, email, meeting attendance, events, etc.) ● Link to submit input
● Dates/times of public listening sessions
● Dedicated project email account

2. Social Media Campaign
● Platforms: Instagram, Facebook, videos, etc.

3. Print Materials

4. Public Meetings
● Arts and Culture Commission Meetings
● City Council Meeting
● Community Forums

5. Survey
The BART Arts Program operates under content parameters that ensure all artwork on BART property remains inclusive, sustainable, and aligned with its role as a regional transit provider. The community survey was an important effort to demonstrate to our partner, BART, that the City understands and respects this role while engaging Union City residents in an inclusive and transparent way.

6. Community Forum
Created space for meaningful dialogue with Decoto residents and other local stakeholders
The survey provided input from residents across Union City, while the community forum hosted on September 11, 2025, offered an opportunity to listen more deeply to the neighborhood residents who will live with the mural and experience its impact every day. Additional community forums will be hosted throughout the life of the project.
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Union City BART Mural Project Community Feedback Report 13 Findings and Insights
Survey Findings
A community survey was launched on July 1 and remained open through September 15, 2025. The survey was distributed electronically and in hard copy to over 9,000 Union City residents through summer events, City’s website, email, social media, and in community centers, to outreach and engage a diverse, cross-sector of residents. The surveys were available in multiple languages: English, Spanish, Chinese, and Punjabi.

A total of 406 completed surveys were submitted both online and in paper form.

Survey Question 2: Which of the following themes do you feel best represents Union City?
A total of 1,067 responses. Community members were asked to choose up to three responses online. However, on the paper form, community members frequently chose more than three responses.

Survey Responses Total: 1,067 %
Local History and Heritage 322 30%
Cultural Traditions 199 19%
Diversity and Inclusion 171 16%
Youth and Future Generations 100 9%
Nature and Environment 93 9%
Community Resilience 80 7%
Innovation and Growth 53 5%
Transportation and Movement 32 3%
Gladiolus / Agriculture / Dairy Cows / Old Harbor / Drive In 9 1% Car Culture 8 1%
Survey Question 3: Should the mural focus on Union City as a whole or specifically on the Station District?
A total of 400 responses. Community members were asked to choose one response online. However, on the paper form, community members frequently chose more than three responses.

Survey Responses Total: 400 %
The neighborhoods surrounding Kennedy Park and the
BART station
137 34%
A blend of both 118 30%
Union City as a whole 100 25%
The Decoto neighborhoods surrounding Kennedy Park
and the BART station
41 10%
I'm not sure 4 1%
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Union City BART Mural Project Community Feedback Report 14 Survey Question 4: What’s one idea or story you think this mural should express about Union City?
Community members had an opportunity to write in their responses. BART Mural Project completed survey responses can be accessed on the City of Union City website:
www.unioncity.org/967/BART-Mural-Project
Survey Question 5: Do you live or work in Union City?
A total of 390 responses.

Survey Responses Total: 390 %
Yes - I live here 218 56%
Both 71 18%
I lived here in the past 56 14%
Yes - I work here 25 6%
No 20 5%
Note: Percentages were rounded to the nearest whole number.

Survey Question 6: Thank you for completing the BART Mural project Survey! Optional: We invite you to provide any additional ideas or feedback on the BART Mural Project.

Community members had an opportunity to provide additional written ideas and/or feedback. BART Mural Project Completed Survey Responses can be accessed on the City of Union City website: www.unioncity.org/967/BART-Mural-Project.

Survey Question 7: How did you hear of this survey?
A total of 321 responses.

Survey Response: Total: 321 %
Facebook / Social Media / Online 109 34%
Event in the City 56 17%
E-mail / Text 40 12%
Family / Friend 39 12%
City Staff / Webpage / Center / Email 38 12%
Community Event / District Dialogue 18 6%
Council / Commission 17 5%
Tri City Voice / Newspaper 4 1%
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Union City BART Mural Project Community Feedback Report 15 Analysis of Category Differences Between Survey Question 2 and Open-Ended Questions
The themes listed in question 2 of the survey were intentionally broad, high-level categories designed to help respondents quickly identify which overarching ideas they felt best represent Union City (e.g., Diversity and Inclusion, Local History and Heritage, Nature and Environment, etc.). These predefined options are commonly used in earlystage public art surveys to gather a general sense of community priorities.

However, when analyzing the open-ended responses to survey questions (questions 4 and 6), in which community members were invited to write in their responses, a more nuanced set of themes emerged. In these questions, residents were free to describe specific memories, cultural references, histories, and values in their own words; the richness of the data required a more detailed categorization system.

To accurately reflect the depth and specificity of community input, a different set of thematic categories was refined to better capture the full spectrum of stories and priorities expressed.

Most participants’ responses touched on more than one idea, often spanning multiple themes. To accurately capture this complexity, each open-ended comment was coded into all applicable categories. The following thematic categories were used to organize and tally the responses:

Category Survey Question 4
Respondents: 302
Responses: 591
Survey Question 6
Respondents: 151
Responses: 239
History and Heritage 128 37
Community Values and
Everyday Life
94 48
Diversity and Unity 88 26
Agriculture and Gladiolus 76 18
Chicano / Latino Heritage 56 18
Local Landmarks and Heroes 49 23
Car Culture and Lowriders 30 11
Environmental and Future Vision 27 4
Other / General 18 51
Indigenous Roots 16 2
Social Justice and Activism 9 1
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Union City BART Mural Project Community Feedback Report 16 Survey Question 4: What’s one idea or story you think this mural should express about Union City? (Limit to 1–2 sentences)
Summary Analysis of Community Response to Question 4
Across hundreds of comments, participants expressed deep pride in Decoto’s history and the origins of Union City. Many emphasized the importance of remembering the early agricultural days. The gladiolus fields and farm workers that once defined the local landscape are of particular importance. The flower itself emerged as a powerful emblem of growth, resilience, and beauty rooted in working-class pride.

Respondents also spoke passionately about Chicano and Latino heritage, describing Decoto as a cultural heart of Union City where identity, activism, and creativity have flourished for generations. The lowrider scene, car clubs, and family gatherings at Kennedy Park were frequently mentioned as symbols of local pride and cultural unity.

At the same time, the community emphasized diversity and inclusion as defining strengths. Many want the mural to show how residents from every background—Latino, Filipino, Indian, Chinese, African American, and beyond—contribute to the city’s vitality.

As one response summarized, “Diversity is our strength, unity is our goal.” Several participants urged the City to recognize Indigenous Ohlone roots and the legacy of activism that shaped Decoto’s modern identity. Residents called for acknowledgment of social justice struggles, from the 1970s Chicano movement to ongoing efforts for community representation and healing.

Equally strong were themes of family, youth, and everyday life. For example, references to baseball leagues, community festivals, local churches, and shared memories make Union City feel like home. These responses reveal a city where connection and belonging are as important as history itself.

Finally, a smaller but notable set of voices looked ahead, suggesting that the mural also reflects nature, sustainability, and the city’s growth. A visual bridge between its agricultural past and its innovative future.

Question 6, Optional: We invite you to provide any additional ideas or feedback on the BART Mural Project.

Summary Analysis of Community Response to Question 6
The open-ended feedback echoed many of the same themes seen in the first question, but with added depth and specificity.
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Union City BART Mural Project Community Feedback Report 17 Residents emphasized the importance of community representation and pride, describing the mural as a reflection of everyday life - families, neighbors, and shared spaces that make Union City feel like home. Many comments pointed to Decoto’s legacy, calling for the project to honor and acknowledge the neighborhood’s history, landmarks, and people who have shaped its identity over time.

Several respondents expanded on earlier themes about gladiolus farming and agricultural roots, suggesting that these stories should appear alongside depictions of car clubs, local heroes, and small businesses that define the city’s cultural texture.

Expressions of diversity and unity remained central. Participants voiced appreciation for Union City’s multicultural character and called for the mural to celebrate inclusiveness across generations and ethnic backgrounds. A few looked toward the future, imagining imagery tied to environmental sustainability and technological innovation, while others urged recognition of Indigenous Ohlone roots and social justice history.

Overall, these responses reinforce that the mural should be both local and collective.

Honoring Decoto’s distinct heritage while celebrating the broader Union City community that continues to grow from it.
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Union City BART Mural Project Community Feedback Report 18 Civic Insights
Arts and Culture Commission Meeting
July 15, 2025 | City of Union City
Overview
The Arts and Culture Commission meeting held on July 15, 2025, served as one of the earliest opportunities for public discussion of the BART Mural Project. Commissioners and community members gathered to share input and feedback on the proposed approach, including the project’s scope, theme development, survey, and methods of community engagement. Decoto residents, both past and present, expressed the importance of having their families’ and community’s history and legacy, and contribution to Union City be recognized and honored through the BART Mural Project.

The discussion reflected the Commission’s ongoing commitment to ensuring that public art projects in Union City reflect the city’s diverse histories, voices, and neighborhoods.

Commissioners expressed a strong interest in a collaborative process that integrates local stories, cultural representation, and transparency. The meeting also highlighted the importance of aligning the mural project with the city’s broader strategic goals for arts, culture, and community connection.

Public Comments from Community Members:

Cathy Kelly
Michelle Parala
Rosa Miramonte
Elanor Zamora
Cheris Crocker Root
Celestino Salazar
Key Discussion Points from the Arts and Culture Commission Meeting:

Commitment to Representation: Commissioners affirmed that the mural should authentically reflect the people and cultures of Union City, particularly the heritage of the Decoto community, as the mural site lies within its historical boundaries. 179 of 220
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Union City BART Mural Project Community Feedback Report 19 Community Engagement: There was broad agreement on the need for ongoing intentional and strategic community participation throughout all stages of the project — from theme development to artist selection — ensuring that residents’ voices shape the final design.

Cultural and Historical Relevance: The Commission emphasized integrating both historical and contemporary elements, including references to Decoto’s agricultural and labor past, civic leaders, and evolving cultural expressions.

Transparency and Collaboration: Commissioners supported open communication between themselves, City staff, and community partners to foster trust and shared decision-making.

Youth and Education: Several comments noted the opportunity to involve youth, schools, and local arts programs in the process, promoting education and civic pride through participation
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Union City BART Mural Project Community Feedback Report 20 City Council Meeting
August 12, 2025 | Union City Council/Successor Agency Regular Meeting At the City Council meeting held on August 12, 2025, City staff presented on the BART Mural Project workplan. During the meeting, the community members spoke passionately in support of centering the BART Mural Project on the history, legacy, and lived experiences of the Decoto neighborhood. Speakers emphasized the importance of accurate and inclusive representation, recognition of local heroes, and preservation of community memory.

Public Comments from Community Members:

Maria Ramirez
Alicia Gonzales-Candelaria
Rosalinda Miramontes
Liz Mora
Michelle Parala
Lisa Ruiz
Christine Start
Victor Lopez
Key Discussion Points from the City Council Meeting:

Centering Decoto: Strong consensus that the mural should focus on Decoto’s people, history, and identity.

Representation and Inclusion: Calls for accurate portrayal of cultural diversity, particularly Latino, Indigenous, and working-class histories.

Honoring Veterans and Local Leaders: Recognition of community service and leadership across generations.

Historical Preservation: Desire to capture lost landmarks, agricultural roots, and stories of migration.

Transparency and Engagement: Requests for accessible communication, multilingual materials, and continued community participation.
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Union City BART Mural Project Community Feedback Report 21 Summary and Synthesis of Civic Insights
Arts and Culture Commission and City Council Meetings
Across both public meetings, community members and civic leaders voiced a unified call for the BART Mural Project to authentically represent Decoto’s history and legacy while reflecting the broader story of Union City. The tone of both gatherings emphasized pride, urgency, care, and a desire not only for representation, but for respectful remembrance and future-facing inclusion.

The conversations underscored the mural’s role as more than a visual enhancement; it is a means of civic recognition and community healing. For Decoto residents, the mural stands as an opportunity to correct a history of underrepresentation and neglect and to visibly honor the people, culture, and experiences that shaped Union City’s identity.

Commissioners and residents alike spoke of collaboration, transparency, and access.

Speakers recognized that meaningful participation requires equitable outreach and communication.

Key Summary Points:
● Representation Rooted in Place: Both meetings affirmed that the mural should center the Decoto neighborhood’s history and lived experience while weaving in Union City’s broader diversity.
● Cultural and Historical Depth: There was strong consensus on including agricultural, labor, and Chicano histories, as well as honoring veterans, civic leaders, and artists who built the community.
● Inclusive Engagement: Participants urged that future project phases continue to invite feedback through multilingual materials, open meetings, and ongoing collaboration with local artists and residents.
● Transparency and Trust: Calls for improved communication between City staff, City Council, the Arts and Culture Commission, and residents highlighted the need for shared accountability and visibility throughout the process. ● Art as Connection: The mural is envisioned as a bridge — linking past and present, honoring community memory, and celebrating unity in diversity across Union City’s neighborhoods.
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Union City BART Mural Project Community Feedback Report 22 Findings and Insights: Community Forum
September 11, 2025 | Kennedy Youth Center
Overview
The Community Forum at Kennedy Youth Center brought together elected officials, commissioners from the Arts and Culture, Senior, and Parks and Recreation Commissions, community members, and long-term Decoto families to share stories, memories, and ideas for the BART Mural Project. Participants were divided into small breakout groups, each facilitated by City staff. Through five discussion prompts, attendees described what makes Decoto special, the emotions and values the mural should express, and how the process itself can reflect community pride and inclusion.

The forum deepened and personalized many of the themes identified in the citywide survey, offering a powerful sense of place-based identity and collective ownership of the project.

The following questions and responses were gathered from the Community Forum. EO Consulting then collated all responses and conducted a comprehensive summary and analysis of the topics and ideas shared by attendees.

Community Forum Question 1: Describe your experience living in Decoto.

Participants described Decoto as a close-knit, multigenerational neighborhood defined by connection, resilience, and belonging. The phrase “one big family” appeared repeatedly, capturing the pride residents feel in their community’s unity and warmth.

Many spoke of growing up in Decoto. Examples included: attending school, celebrating local festivals, and participating in youth sports and church events.

The most common sentiments included family, pride, diversity, and history. Residents highlighted the area’s deep roots, such as the gladiolus fields, James Logan High School, and Our Lady of the Rosary Catholic Church, as pillars of shared identity. For many community members, Decoto represents not only home but also legacy - a place where culture and memory endure across generations.
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Union City BART Mural Project Community Feedback Report 23 Community Forum Question 2: What ideas or concepts should be incorporated in the mural?
The conversation around mural concepts produced an extraordinary range of ideas and imagery. Many saw the mural as both a record of history and a living reflection of community identity.

Participants called for the inclusion of agricultural history - the gladiolus fields, the canneries, and the laborers who built early Union City. Others emphasized Chicano and Latino heritage and highlighted cultural expressions such as lowrider car clubs, folklórico dance, and references to local activists and civic leaders.

Frequent mentions included local landmarks and heroes - from Rollie’s Barbershop and Centro de Servicios to individuals like Richard Valle and Maria Viscarra, who represent decades of community leadership.

Nature also emerged as a recurring theme: the surrounding hills, wildlife, and open landscapes that frame daily life in Union City. Participants suggested incorporating symbols such as flowers, trains, family gatherings, and musical instruments - elements that celebrate the rhythm of local life.

Overall, the mural was envisioned as a visual narrative of resilience, culture, and belonging. As one participant commented, “one that looks like the people,” and honors Decoto’s working-class roots, and celebrates its enduring vitality.

Community Forum Question 3: What emotions or feelings should the artwork reflect or inspire?
Across all groups, participants described wanting the artwork to evoke feelings of pride, unity, and love. Multiple comments centered consistently around words such as “resilience,” “hope,” “strength,” and “home.”
Residents shared that they want the mural to feel “heartwarming” and “recognizable,” representing both the struggles and triumphs that define Decoto’s story. The emotional tone should reflect both nostalgia and optimism for the future. The mural should be a visual affirmation of who we are and where we come from. 184 of 220
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Union City BART Mural Project Community Feedback Report 24 Community Forum Question 4: What positive message should the mural share? Participants envisioned the mural as a message of hope and perseverance. Common phrases included “We’re still here,” “Si Se Puede,” and “Together we can overcome anything.”
Themes of unity in diversity, hard work, and community pride dominated the discussion.

Many expressed that the mural should honor Latino and Indigenous contributions, celebrate the strength of working families, and remind young people that they are part of a proud, forward-looking legacy of community members. For several participants, the mural’s message could be summed up simply: Decoto is home.

Community Forum Question 5: Anything we should consider? The final discussion focused on ensuring the mural process itself embodies community values. Participants emphasized the importance of representation and inclusion, calling for a design that honors all cultural communities, generations, and neighborhoods within Union City.

There was strong agreement that local artists should be commissioned and that youth should have a voice in the creative process. Many stressed the need for historical accuracy and equity, ensuring that the mural reflects both Decoto’s Latino and Indigenous heritage and the city’s growing multicultural fabric.

Participants expressed that each mural pillar could tell its own story, but together they should form a unified expression of pride, resilience, and a sense of belonging.

Synthesis
The community forum reinforced key themes that surfaced in the survey, specifically heritage, diversity, resilience, and belonging, while deepening their emotional and cultural resonance. Residents expressed an abiding pride in Decoto’s identity as a neighborhood built by families, rooted in hard work, and defined by shared struggle and joy.

Through storytelling, participants articulated a collective interest: the BART Mural Project should honor the past, celebrate the present, and inspire future generations. It should be both a mirror and a beacon, reflecting the heart of the Decoto community and welcoming all who pass through Union City’s vibrant BART Station District. 185 of 220
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Union City BART Mural Project Community Feedback Report 25 Summary of All Community Feedback
Community Survey, Community Forum, Arts and Culture
Commission, and City Council Meetings
Emerging and Recurring Themes
Across all outreach methods, including the community survey, Community Forum, and Arts and Culture Commission and City Council meetings a unified narrative emerged.

Residents expressed deep pride in Union City’s cultural and historical diversity, with particular emphasis on honoring the Decoto neighborhood as a foundational part of the city’s identity. Participants see the BART Mural Project not simply as public art, but as a visual story of belonging, resilience, and transformation.

The feedback consistently underscored the importance of authentic representation, transparency, and continuity. Residents expressed an interest in remaining engaged as the project progresses from planning to design and installation.

Recurring themes include:
● Representation of Decoto’s Legacy: The mural should reflect Decoto’s central role in Union City’s history, celebrating its residents, Chicano roots, and community leaders.
● Agricultural and Labor Heritage: Frequent references to gladiolus fields, farm workers, and the bracero era highlight the community’s agricultural foundation. ● Cultural Pride and Identity: Respondents called for visual storytelling that uplifts Latino, Filipino, and Indigenous contributions while embracing Union City’s multiculturalism.
● Youth and Future Generations: Many residents emphasized connecting past and present. For example, showing children, students, and youth as inheritors of the city’s legacy.
● Public Art with Purpose: There was strong interest in art that inspires civic pride, fosters learning, and welcomes both locals and visitors to the city. ● Transparency and Inclusion: Participants voiced a desire for clear communication, multilingual engagement, and ongoing collaboration with local artists.
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Union City BART Mural Project Community Feedback Report 26 Identified Community Values, Priorities, and Cultural Narratives The community’s collective input reveals several shared values that should guide the project’s thematic development and artist selection process:
● Belonging and Recognition: A desire to see Decoto’s people, stories, and contributions visibly honored as integral to Union City’s narrative. ● Cultural Continuity: Respect for generational heritage, from Indigenous roots to immigrant labor and civic leadership. These are depicted as a source of pride and identity.
● Equity and Voice: Commitment to processes that ensure all residents, regardless of language or background, can meaningfully participate in shaping public art.
● Resilience and Progress: An understanding of Union City as a community that has grown through struggle, advocacy, and unity. A community that has moved forward while remembering its roots.
● Creativity and Collaboration: An appreciation for art that connects people, encourages learning, and reflects the city’s diversity through beauty and dialogue.

The depth and consistency of community feedback across all engagement activities underscore a clear mandate: the BART Mural Project must authentically represent the people of the Decoto neighborhood and the broader Union City community through inclusive collaboration and thoughtful storytelling. These findings form the foundation for developing a cohesive Vision and Theme Framework that honors local history, celebrates cultural diversity, and builds trust through continued engagement. The next section translates these insights into actionable recommendations to guide the project’s creative direction and implementation process.
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Union City BART Mural Project Community Feedback Report 27 Recommendations and Next Steps
A. Recommendations for Theme and Vision Development
The theme and vision for the BART Mural Project should grow directly from the insights and findings presented in this report. Community input clearly articulates a desire for the artwork to honor Decoto’s history, reflect Union City’s cultural diversity, and uplift the values that define the community today. At the same time, the mural must follow BART’s Art Program Guidelines and remain appropriate for long-term public display on transit infrastructure.

B. Interpreting These Insights in Alignment with BART’s Guidelines BART guidelines discourage murals that serve as literal or interpretive depictions of a community’s history (e.g., portraits, timelines, realist reenactments). This is not intended to minimize the importance of Decoto’s story, but to promote inclusivity, long-term relevance, and artistic expression that avoids representational conflicts.

The insights gathered, however, offer strong pathways for artists to honor history and identity within these guidelines. Through symbolism, metaphor, abstraction, and evocative imagery, rather than literal scenes.

These examples will help guide artists toward designs that meaningfully reflect the community while maintaining compliance with BART’s policies.

The artist(s) will interpret the theme - not reproduce individual requests.

C. Artist Engagement
The remaining phases of the BART Mural Project will include an ongoing collaborative, inclusive, and transparent approach that continues to be grounded in community participation and voice.

Integrate Community Insights into Project Documents:
● Incorporate the findings in this report into the Request for Qualifications (RFQ) ● Clearly articulate the community priorities, themes, and values to help artists understand the project’s cultural context.
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Union City BART Mural Project Community Feedback Report 28 D. Ongoing Transparency
To ensure the continued engagement of community members, elected officials, and partners, throughout each phase of the project, City staff will:
● Communicate upcoming phases and next steps to residents. ● Provide ongoing opportunities and invite Decoto community members, the Arts and Culture Commission, City Council, BART, and other stakeholders to stay involved throughout the life of the project.

E. Future Outreach or Documentation Strategies
Throughout the outreach process, many residents voiced concerns about the lack of long-term preservation of the Decoto community’s history and contribution. While the mural can honor the community’s spirit, it cannot and should not serve as the sole repository of historical memory.

Historical narratives require specialized research, ongoing stewardship, and community review. These efforts are often better suited to civic, cultural, or archival platforms. 189 of 220
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Union City BART Mural Project Community Feedback Report 29 Recommendations for Preserving and Sharing Decoto’s
History Beyond the Mural

1. Implement a Broader Public Art Strategy
Explore additional opportunities, such as utility boxes, crosswalks, and/or other public and private spaces to display art and murals. These spaces can potentially feature more literal, or narrative elements not currently permitted on BART property.

2. Partner with Local Organizations to Record and Archive Decoto Community History
Explore the opportunity to partner with organizations such as the Alameda County Public Library system, community-based organizations, businesses, and civic groups to identify collaborative strategies to collect, archive, and promote oral histories, photographs, and documents that preserve the stories of Decoto families across generations.

3. Install Interpretive Markers or Signage
Explore the opportunity and feasibility of creating outdoor history markers, and/or interpretive signage that could be installed in parks or along pedestrian routes to share historical information with residents and visitors.

4. Host a Decoto History Exhibition
Explore the opportunity and feasibility to collaborate with a local museum, cultural center, and other organizations to create a temporary or rotating exhibition highlighting:
● Archival materials
● Family histories
● Labor and migration stories
● Community leaders
● Cultural traditions

5. Develop a Digital Archive or Microsite
Explore the opportunity and feasibility of hosting a website that can archive communitycontributed stories, scanned documents, photographs, and videos to serve as a living historical resource that the community can help build and access. 190 of 220
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Union City BART Mural Project Community Feedback Report 30 Appendices
Due to the length of the appendices the following documents referenced in this report can be accessed on the City of Union City website: www.unioncity.org/967/BART-MuralProject. • Bay Area Rapid Transit (BART), Arts Program Guidelines • Community Emails and Letters
• Community Outreach and Survey Distribution List
• July 15, 2025, Arts and Culture Commission Meeting Public Comments Summary
• August 12, 2025, Union City Council Meeting Public Comments Summary • September 11, 2025, BART Mural Project Community Forum Notes A copy of the entire Union City BART Mural Project Community Feedback Report and Appendices can be accessed by scanning the QR Code below:

To request a paper copy of the entire Union City BART Mural Project Community Feedback Report, please call (510) 675-5277 or email
[email protected]
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BART Mural Project, Community Outreach and Engagement Activities– Revised 3.18.26 1

BART MURAL PROJECT
Community Outreach and Engagement Activities
Updated March 18, 2026
Union City staff conducted extensive outreach activities to inform and engage community members in sharing their vision and ideas for the BART Mural Project. Community outreach and engagement activities were conducted July 2025 – March 2026, over 58,000 contacts. Resident input and feedback was solicited through a citywide survey, three community forums and meetings, and Arts and Culture Commission and City Council meetings. The list illustrates the City’s effort to reach residents across diverse neighborhoods and community spaces, ensuring broad and inclusive participation throughout the planning process of the BART Mural Project.

Community Outreach and Engagement Activities and Timeline Date Outreach
July 10, 2025 • Posted Fliers at all Union City Community Centers. • Union City BART Mural Project Website Launched.

July 11, 2025 • GovDelivery Mass Email Distribution, 8,000 through the City Manager’s Office and 13,262 through the Community and Recreation Services Department.
• Distributed on back of Summer Day Camp Calendars to Registered Families, approx. 250-350 families as some may have multiple children in program.

July 14, 2025 Instagram Reel Posted on Union City and Community and Recreation Services Department Instagram Accounts.

July 15, 2025 Arts and Culture Commission Meeting BART Mural Project Presentation. o Agenda included opportunity for Public Comment
July 18, 2025 BART Mural Project Survey Online and Hard-copy surveys (multi-lingual) made available July 18 – September 15, 2025.
o Posters with Information about BART Mural Project and hardcopy surveys made available at all Union City Community Centers.

July 18, 2025 • Peach Jar Submission for Mass Email Distribution to New Haven Unified School District Families, approx. 13,000 emails and 14,000 impressions (elementary – high school).
• Distributed on back of Summer Day Camp Calendars to Registered Families, approx. 250-350 families as some may have multiple children in program.
• Summer Movie Night #1 Table Event.

Exhibit B
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BART Mural Project, Community Outreach and Engagement Activities– Revised 3.18.26 2 July 19, 2025 Bazaar Table Event
July 22, 2025 Tri-City Voice Article
July 24, 2025 • Union City District Dialogue #1 Table Event • Mass Email Blast to Union City Community and Recreation Department Contacts through Online Recreation Enrollment System (Rec1), 22,259 contacts
July 25, 2025 Distributed on back of Summer Day Camp Calendars to Registered Families, approx. 250-350 families as some may have multiple children in program.

July 26, 2025 • Union City District Dialogue #2 Table Event • Instagram Story Posted on Union City and Community and Recreation Services Department Instagram Accounts.

July 31, 2025 Union City District Dialogue #3 Table Event August 2, 2025 Union City District Dialogue #4 Table Event August 9, 2025 Larry O Car Show Table Event
August 11, 2025 Email Community Forum Flier to Union City Commissions and Posted at Union City Community Centers
August 12, 2025 Community and Recreation Services Director Report to City Council o Agenda included opportunity for Public Comment
August 13, 2025 • Instagram Reel Posted on Union City and Community and Recreation Services Department Instagram Accounts
• BART Mural Website Update with Community Forum #1 (scheduled for Sept 11, 2025) Flier
• Peach Jar Submission for Community Forum #1 Email Distribution to New Haven Unified School District Families, approx. 13,000 emails and 14,000 impressions (elementary – high school).

August 15, 2025 • Emailed to Cesar Chavez Middle School, Itliong Vera Cruz Middle School, James Logan High School, Union City Family Center for Community Forum # 1 to Post on Their Respective Sites.
• Community Forum #1 Fliers Posted at Union City Community Centers.

August 17, 2025 Sister City Table Event at Sports Center August 22, 2025 • Movie Night #2 Table Event
• Tri-City Voice Article Printing for 2 weeks (Aug. 22–31, 2025) August 26, 2025 Instagram Story Posted on Union City and Community and Recreation Services Department Instagram Accounts.

August 28, 2025 • Instagram Story Posted on Union City and Community and Recreation Services Department Instagram Accounts.
• Email to Survey Respondents that Provided Email Addresses 156.

August 30, 2025 Lowrider Happening Event at City Hall
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BART Mural Project, Community Outreach and Engagement Activities– Revised 3.18.26 3 September 2, 2025 Instagram Story Posted on Union City and Community and Recreation Services Department Instagram Accounts.

September 3, 2025 • Email Distribution to Summer Day Camp Families (700 emails) • Peach Jar Submission for Community Forum Email Distribution to New Haven Unified School District Families, approx. 13,000 emails and 14,000 impressions (elementary – high school).
• Instagram Story Posted on Union City Community and Recreation Services Department Instagram Accounts.
• Next-door Posting for Kennedy Youth Center Account
• Union City, City Manager’s Officer Press Release (8,000+ emails) September 4, 2025 Instagram Story Posted on Union City and Community and Recreation Services Department Instagram Accounts.

September 10, 2025 • Instagram Story Posted on Union City and Community and Recreation Services Department Instagram Accounts.
• Union City, City Manager’s Office Press Release (8,000+ emails) • Union City Parks and Recreation Commission Meeting BART Mural Project Presentation.
o Agenda included opportunity for Public Comment
September 11, 2025 • Instagram Story Posted on Union City and Community and Recreation Services Department Instagram Accounts, morning post prior to Community Forum #1.
• Mass Email Blast to Union City Community and Recreation Department Contacts through Online Recreation Enrollment System (Rec1), 22,259 contacts reminder of Community Forum #1.
• Community Forum Event at Kennedy Community Center, approx. 55 attendees.

September 12, 2025 Mass Email Blast to Union City Community and Recreation Department Contacts through Online Recreation Enrollment System (Rec1), 22,259 contacts notified of last chance to complete survey.

September 15, 2025 • Instagram Story Posted on Union City and Community and Recreation Services Department Instagram Accounts.
• BART Mural Project Survey Online and Hard-copy (multi-lingual) surveys made available July 18, 2025, closed on September 15, 2025. o 406 Completed Surveys Submitted Online and Hard Copy.

September 16, 2025 • Union City Arts and Culture Commission Meeting BART Mural Project Presentation.
o Agenda included opportunity for Public Comment
• Union City Senior Commission Meeting BART Mural Project Presentation.
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BART Mural Project, Community Outreach and Engagement Activities– Revised 3.18.26 4 o Agenda included opportunity for Public Comment
October 8, 2025 Union City Parks and Recreation Commission Meeting BART Mural Project Presentation.
o Agenda included opportunity for Public Comment
November 12, 2025 Union City Parks and Recreation Commission Meeting BART Mural Project Presentation.
o Agenda included opportunity for Public Comment
November 18, 2025 • Union City Arts and Culture Commission Meeting BART Mural Project Presentation.
o Agenda included opportunity for Public Comment
• Union City Senior Commission Meeting BART Mural Project Presentation.
o Agenda included opportunity for Public Comment
December 12, 2025 Email to Union City Commissions and City Council Members on BART Mural Project Update and Invite to Community Forum #2, scheduled for Saturday, January 10, 2026.

December 16 and
22, 2025
Union City, City Manager’s Office Press Release (8,000+ emails) December 18, 2025 Email to 168 Contacts, Provided BART Mural Project Update and Invite to Community Forum #2, scheduled for Saturday, January 10, 2026.

January 6, 2025 • Email to Union City Commissions and City Council Members on BART Mural Project Update and Invite to Community Forum #2, scheduled for Saturday, January 10, 2026
January 7, 2026 • Instagram Story Posted on Union City and Community and Recreation Services Department Instagram Accounts, Invite to Community Forum #1.
• Email Blast to Ruggieri Senior Center Members, approx. 1,000 January 8, 2026 • Union City BART Mural Project Website Updated, Community Feedback Report posted along with supporting documents.
• Community resident meeting, 8 attendees.

January 10, 2026 • BART Mural Project Community Forum #2 Hosted, approx. 28 attendees. • Instagram Story Posted on Community and Recreation Services Department Instagram Account, morning post of Community Forum #2.

January 12 –
February 19, 2026
• BART Mural Project Community Feedback Report hardcopies displayed and made available at all Union City Community Centers.

January 14 and 22,
2026
Union City BART Mural Project Website Updated, Community Feedback Report posted along with supporting documents.

January 14, 2026 Union City Parks and Recreation Commission Meeting BART Mural Project Presentation.
o Agenda included opportunity for Public Comment
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BART Mural Project, Community Outreach and Engagement Activities– Revised 3.18.26 5 January 20, 2026 • Union City Arts and Culture Commission Meeting BART Mural Project Presentation.
o Agenda included opportunity for Public Comment
• Union City Senior Commission Meeting BART Mural Project Presentation.
o Agenda included opportunity for Public Comment
January 23, 2026 Community email to 175 contacts to promote BART Mural Project Community Feedback Report, Themes, and Community Forum #3.

February 5, 2026 Instagram Story Posted on Studio 11 Account for BART Mural Project Community Feedback Report, Themes, and Community Forum #3. • Social Media Post Views: 304
February 6, 2026 Instagram Story and Facebook Posted on Union City and Community and Recreation Services Department Instagram Accounts for BART Mural Project Community Feedback Report, Themes, and Community Forum #3 • Social Media Post Views: 1,682
February 6, 2026 Union City, City Manager’s Office Press Release (8,000+ emails) February 6, 2026 Peach Jar Submission for Community Forum #3 Email Distribution to New Haven Unified School District Families, approx. 13,000 emails and 14,000 impressions (elementary – high school)
February 9, 2026 Instagram Story and Facebook Posted on Union City and Community and Recreation Services Department Instagram Accounts for BART Mural Project Community Feedback Report, Themes, and Community Forum #3 • Social Media Post Views: 2,778
February 10, 2026 Peach Jar Submission for Community Forum #3 Email Distribution to New Haven Unified School District Families, approx. 13,000 emails and 14,000 impressions (elementary – high school)
February 11, 2026 Union City Parks and Recreation Commission Meeting BART Mural Project Presentation.
• Agenda included opportunity for Public Comment
February 12, 2026 Union City, City Manager’s Office Press Release (8,000+ emails) February 16, 2026 Instagram Story and Facebook Posted on Union City and Community and Recreation Services Department Instagram Accounts and Studio 11 Account for BART Mural Project Community Feedback Report, Themes, and Community Forum #3
Social Media Post Views: 2,160
February 17, 2026 Reminder email to 183 contacts to promote Community Forum #3 and Themes.

February 17, 2026 Peach Jar Submission for Community Forum #3 Email Distribution to New Haven Unified School District Families, approx. 13,000 emails and 14,000 impressions (elementary – high school)
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BART Mural Project, Community Outreach and Engagement Activities– Revised 3.18.26 6 February 19, 2026 • BART Mural Project Community Forum #3 to be hosted at Ruggieri Senior Center, 6:30 pm -7:30pm, approx. 18 attendees
• KTVU FOX 2 highlighted Union City’s BART Mural Project, covering Community Forum #3
February 20, 2026 KTVU FOX 2 highlighted Union City’s BART Mural Project, featuring a remote interview with CRS Director, Laura Buzo to recap Community Forum #3 and discuss the next steps for the project.

March 5, 2026 CRS Community Information Table at Parks and Recreation Master Plan Community Meeting at Mark Green Sports Center, providing BART Mural Project Report and webpage information
• Event attendance 18 people
March 7, 2026 CRS Community Information Table at Superhero Fun Run at City Hall, providing BART Mural Project Report and webpage information • Event attendance over 300 people
March 11, 2026 Union City Parks and Recreation Commission Meeting BART Mural Project Presentation.
• Agenda included opportunity for Public Comment
March 12, 2026 Arts and Culture Commission Meeting Agenda publicly posted on Union City website and buildings on BART Mural Project.

March 13, 2026 Updated BART Mural Project Union City webpage, on Community Forum #3 information.

March 14, 2026 Courtesy email to community contact list (182), notifying them of the upcoming approval of mural themes to the Arts and Culture Commission, scheduled for Tuesday, March 17, 2026.

March 14, 2026 CRS Community Information Table at Parks and Recreation Master Plan Community Meeting at Kennedy Youth Center, providing BART Mural Project Report and webpage information
• Event attendance of 8 people
March 17, 2026 Union City Arts and Culture Commission Meeting • Accepts the BART Mural Project Community Feedback Report and approves the themes and recommends to City Council for approval.

Union City Senior Commission Meeting BART Mural Project Presentation. • Agenda included opportunity for Public Comment
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Adopt a Resolution Accepting the
BART Mural Project Community
Feedback Report and Five Themes
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2 BACKGROUND
The strategy to place murals on the
BART pillars in Kennedy Park
was initially incorporated into the
Strategic Plan in August 2021
and readopted in September 2023.

Goal E. Communication and Outreach:

Build connections with community
partners, residents, and employees.

Strategy: Collaborate with the Arts
and Culture Commission and Bay
Area Rapid Transit (BART) to place
murals on the Kennedy Park BART
pillars.
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3 • In 2024 the Arts and Culture Commission established an ad hoc committee.
• In April 2025, Union City contracted with Evelyn Orantes Consulting, highly recommended by BART.
• BART Mural Project workplan is comprised of five phases. o Phase I of the project completed.

BACKGROUND
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4 City Staff and EO
Consulting
Arts and Culture
Commission
City Council
Decision-Making Body:

Phases and Timeline:

BART MURAL PROJECT PHASES AND PROCESS
Phase I , May 2025 – March 2026
• Contracted with Consultant
• Regular BART Mural Project Ad Hoc Committee Meetings (June – Aug. 2025) • Community Outreach and Engagement
• Union City Received BART Arts Program Guidelines
• BART Mural Project Community Feedback Report
• Project Theme Development and Identification
o Themes Approved by BART and Arts and Culture Commission BART
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5 COMMUNITY OUTREACH AND ENGAGEMENT
Community Outreach and Engagement, July 1, 2025 – March 19, 2026 • Outreached to more than 58,000 community members.
• More than 700 community members shared stories, ideas, and priorities. • Developed and disseminated a citywide survey – 406 completed surveys. • Hosted three Community Forums with approximately 101 attendees. • Provided project updates at the Arts and Culture, Parks and Recreation, and Senior Commissions’ regularly scheduled meetings.
• Conducted outreach at 29 community events, reached more than 9,000 residents.
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6 FIVE THEMES FOR BART MURALS
The 5 Themes Emerged from Community Engagement
Ranked by Community:
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7 City Staff and EO
Consulting
Arts and Culture
Commission
City Council
Decision-Making Body:

Phases and Timeline:

Phase II, April 2026 – June 2026
• Prepare Competitive Bid Process/Request for Qualifications (RFQ) Documents and Process
o BART Arts Program Min. Requirements; Experience, Safety, Logistics, etc. o Disseminate RFQ and Host Workshop for Artists/Applicants • Host a Fieldtrip to Oakland BART Fruitvale District
• Host Community Forums for Artist(s) Selection
BART

BART MURAL PROJECT PHASES AND PROCESS
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8 Phases and Timeline:

Decision-Making Body:

Phase III
July – Sept. 2026
• Mural Design and
Planning
Phase IV
Oct. 2026 – Mar. 2027
• Mural Fabrication
and Production
Phase V
Jan. – June 2027
• Mural Unveiling
Event and Legacy
Planning
City Staff and EO
Consulting
Arts and Culture
Commission
BART City Council

BART MURAL PROJECT WORKPLAN AND

PROCESS
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9 • There is no impact on the General Fund, no budget action at this time.
• The BART Mural Project is funded through the Public Art In-Lieu Fee – Fund 268.

FISCAL
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10 Staff recommends that the City Council adopt a
resolution accepting the BART Mural Project
Community Feedback Report and the five themes.

RECOMMENDATION
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City Council Staff Report Page 1 of 3 April 14, 2026
Staff Report
Agenda Item No. 4.2
DATE: April 14, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Discussion of Vice Mayor Appointment Process

EXECUTIVE SUMMARY
Through a Councilmember’s request, the City Council asked the Legislation and Policy Committee (“Committee”) to consider formalizing the appointment of Vice Mayor and establish a predictable process. Currently, pursuant to the Union City Municipal Code, the City Council selects one of its members to serve as Vice Mayor. By practice, typically the Mayor identifies a nominee for Council consideration.

The Committee considered the matter and was unable to reach a consensus regarding whether to establish a formal process. As a result, the Committee suggested sending the matter to the City Council for discussion. Staff recommends that the City Council discuss the current process for selecting the Vice Mayor and consider whether to maintain the existing practice or provide direction to establish a formalized selection method.

If the City Council wishes to maintain the current practice, no further action is required. If the City Council desires to modify the process, the City Council should provide direction and staff will return at a subsequent meeting with a proposed resolution for consideration.

STRATEGIC PLAN ALIGNMENT
This item aligns with: Goal B. Governance and Organization Effectiveness – Commit to local government best practices and effective governance structures.

BACKGROUND
The Union City Municipal Code does not prescribe a specific method for nominating candidates for Vice Mayor. Pursuant to Section 2.04.080, the City Council selects one of its members to serve as Vice Mayor.

Historically, the City Council has followed a practice in which the Mayor nominates a Vice Mayor, and the City Council confirms the appointment. This is a historical practice and not required by the Municipal Code.

On December 10, 2024, during consideration of the Vice Mayor selection for Calendar 208 of 220
Agenda Item No. 4.2
City Council Staff Report Page 2 of 3 April 14, 2026
Year 2025, Councilmember Sakakihara requested a rotating schedule of Vice Mayor selection, and Councilmember Patiño requested that the matter be referred to the Committee, which received majority support. On November 17, 2025, the Committee reviewed the Vice Mayor appointment process and considered whether to formalize a structured selection method. The Committee provided split direction, with one member supporting continuation of the current practice and another expressing interest in a formalized and structured approach.

The Committee directed staff to bring the item forward to the City Council for discussion and policy direction.

DISCUSSION
As a matter of law, the City Council retains full authority to select the Vice Mayor. The Council may continue its current practice or adopt a more formalized selection method if desired.

Current Practice (Status Quo)
• The City Council selects the Vice Mayor.
• By practice, the Mayor identifies a nominee for Council consideration. • This approach provides flexibility and discretion.

Potential Alternative Approaches
If the City Council wishes to consider a more structured process, potential options may include:
• Rotational System by District: Vice Mayor position rotates sequentially among Council districts.
• Rotational System by Seniority: Vice Mayor's role rotates based on length of service on the City Council.
• Other Defined Method: The City Council may establish a different methodology based on its preferences.

Each approach presents tradeoffs between flexibility and predictability. A structured process may reduce ambiguity and perceived subjectivity, while the current practice allows for discretion based on experience, leadership readiness, or Council priorities.

This item is presented for discussion only. No immediate action is required.

FISCAL IMPACT
There is no fiscal impact associated with this item.

RECOMMENDATION

1. Discuss the current Vice Mayor appointment process; and

2. Provide direction to either:
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Agenda Item No. 4.2
City Council Staff Report Page 3 of 3 April 14, 2026
• Maintain the existing process; or
• Direct staff to return with a proposed resolution establishing a formalized selection method.

Prepared by: Thai Nam Pham, City Clerk
Submitted by: Thai Nam Pham, City Clerk
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Vice Mayor Appointment
Process
April 14, 2026 | Agenda Item 4.2
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2 Background
• Vice Mayor selected by the City Council
• UC Municipal Code (Section 2.04.080) does not
prescribe a selection method
• Vice Mayor serves in the absence of the Mayor
• Role is primarily procedural and ceremonial
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3 Background
• Mayor typically identifies a nominee
• City Council confirms the appointment
• Practice is procedural, not codified
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4 Referral History
• December 10, 2024: Council discussion initiated
• Councilmember Sakakihara raised interest in
rotation
• Item referred to the Legislation and Policy
Committee
• November 17, 2025: Committee reviewed the
item
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5 Committee Review
• Committee discussed potential approaches
• No formal recommendation adopted
• Consensus to bring item forward to City Council
• Item returned for Council discussion and direction
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6 Current Practice
• Council selects Vice Mayor
• Mayor typically identifies nominee
• Council ratifies appointment
• Provides flexibility and discretion
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7 Policy Consideration
• No formalized process currently exists
• Council may:
• Maintain existing practice
• Establish a structured selection method
• Decision is policy-based, not required by code
217 of 220

8 Potential Approaches
• Rotational system by district
• Rotational system by seniority
• Defined selection criteria
• Maintain current practice
218 of 220

9 Considerations
• Flexibility vs. predictability
• Perception of fairness and transparency
• Administrative simplicity
• Limited functional role of Vice Mayor
219 of 220

10 Recommendation
Staff recommends that the City Council:
• Discuss the Vice Mayor appointment process; and
• Provide direction to either:
• Maintain the current practice; or
• Direct staff to return with a formalized process.
220 of 220

Union City City CouncilApril 14, 2026

Union City City Council
April 14, 2026