RESOLUTION NO. 2026-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY
APPROVING UPDATED RECORDS RETENTION SCHEDULES FOR
THE CITY OF UNION CITY
WHEREAS, the City of Union City maintains records in paper and electronic formats in order to support municipal operations, preserve official actions, document financial and administrative activities, and comply with legal obligations; and WHEREAS, periodic updates to the City’s Records Retention Schedules are necessary to reflect current departmental operations, modern records management practices, and evolving legal and administrative requirements; and WHEREAS, the City’s Records Retention Schedules have been updated over time on a section-by-section basis, and some schedules reflect legacy formats or older revisions; and
WHEREAS, staff conducted a comprehensive review and modernization of the City’s Records Retention Schedules in order to reorganize and standardize record series, update departmental categories to reflect current operations, clarify record descriptions and office of record designations, and update retention periods and legal citation references where appropriate; and
WHEREAS, the updated Records Retention Schedules are intended to provide a clear and consistent citywide framework for records management, retention, and lawful destruction across City departments.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Union City as follows:
Section 1. The City Council hereby approves the updated Records Retention Schedules attached hereto as Exhibit A.
Section 2. The City Manager, or designee, is hereby authorized to make and incorporate non-substantive clerical, formatting, citation, numbering, and other administrative corrections to the Records Retention Schedules prior to final implementation, provided that such corrections do not materially alter any approved retention period or policy direction.
Section 3. City staff is authorized and directed to implement the updated Records Retention Schedules as the City’s official records retention framework.
Section 4. This Resolution shall take effect immediately upon adoption.
Resolution No. 2026-XXX
Records Retention Schedules Update
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on this April 14, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:
THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney