April 20, 2026 | 3:00 PM Page 1 of 2
Legislation and Policy
Meeting Agenda
NOTICE AND AGENDA
CITY OF UNION CITY
LEGISLATION AND POLICY COMMITTEE
MEETING
Monday, April 20, 2026 | 3:00 PM
City Hall – City Council Conference Room
34009 Alvarado-Niles Road, Union City, CA 94587
1. CALL TO ORDER
2. ROLL CALL
3. ORAL COMMUNICATIONS - Comments Limited to Items on the Meeting Agenda
4. APPROVAL OF THE MINUTES
4.1. November 17, 2025 Meeting
4.2. February 2, 2026 Meeting
5. BUSINESS MATTERS
5.1. Review of SB 707 Compliance Requirements and Related Public Access Policies
• Review of a proposed meeting disruption policy for committee and City Council meetings (Draft Policy Attached)
• Identification of an official public posting location for agendas so the public may access and translate agenda materials
• Update on the planned use of Wordly to provide AI-based language translation for the City Council and Planning Commission • Update on the City’s return to hybrid meetings effective July 1, 2026, in order to comply with SB 707
• Discussion of whether the City should establish a threshold policy for limiting individual public speaker time when a high number of speakers wish to address the Council
5.2. Discussion Regarding Actions by Other Agencies to Prevent Federal Use of City Property and Direction Regarding Same
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Legislation and Policy
Meeting Agenda
5.3. Discussion Regarding Draft Council Member Handbook and Direction Regarding Same
6. FUTURE AGENDA ITEMS REQUEST
7. ADJOURNMENT
CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING
This notice and agenda were posted on the City's website and the City Hall bulletin board at least 24 hours prior to the meeting date, in compliance with the Ralph M. Brown Act. /s/Thai Nam Pham
Thai Nam Pham, MMC, CPMC
City Clerk
Any writings or documents provided to a majority of the Committee regarding an item on this agenda will be made available for public inspection at the City Clerk's Counter at City Hall, located at 34009 Alvarado-Niles Road, Union City, California, during regular business hours. Assistance will be provided to individuals with disabilities who require accommodations in compliance with the Americans with Disabilities Act of 1990. Interested parties must request accommodation at least 72 hours in advance of the meeting by calling (510) 675-5448.
Legislation and Policy Committee Staff Report Page 1 of 1 April 20, 2026 Staff Report
Agenda Item No. 4.1
DATE: April 20, 2026
TO: Members of the Legislation and Policy Committee
FROM: Thai Nam Pham, City Clerk
SUBJECT: Approve the November 17, 2025 Meeting Action Minutes
RECOMMENDATION
Staff recommends the Committee approve the meeting minutes.
Prepared by: Thai Nam Pham, City Clerk
Attachments
1. Action Minutes
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MINUTES
LEGISLATION AND POLICY COMMITTEE
MEETING
Monday, November 17, 2025 | 3:30 PM
City Hall – City Council Conference Room
34009 Alvarado-Niles Road, Union City, CA 94587
1. CALL TO ORDER
Mayor Singh called the meeting to order at 3:31 PM.
2. ROLL CALL
Attendance Attendee Name
Present Councilmember Nishihira
Mayor Singh
Absent None
3. ORAL COMMUNICATIONS - Comments Limited to Items on the Meeting Agenda Mayor Singh opened Oral Communications. There being no public speakers, Oral Communications was closed.
4. BUSINESS MATTERS
4.1. Amendments to Union City Municipal Code Chapter 2.05 (Campaign Reporting Requirements) to Align Electronic Filing Thresholds with State Law
City Clerk Pham presented the item. The Committee supported aligning the City’s electronic filing threshold with State law at $1,000 and concurred with staff’s recommendation to forward the amendment to the City Council.
4.2. Consideration of Potential Revision to Union City Municipal Code Chapter
9.40 Community Noise Ordinance
City Attorney Kokotaylo presented the item. He outlined the need to repeal and replace the current noise ordinance.
The Committee provided direction on enforcement clarity, residential protections, industrial exemptions, and animal-related noise provisions. 4 of 14
November 17, 2025 | 3:30 PM Page 2 of 2
Legislation and Policy Committee
Meeting Minutes
Staff will refine the draft ordinance and return with revisions for Council consideration.
4.3. Review Alameda County Fire Department Proposal for a Two-Person Emergency Medical Response Team
City Manager Malloy presented the item. She presented the County Fire Department’s cost proposals and staffing model options. The Committee expressed concerns regarding cost, alignment with peak-hour service needs, and union approval requirements.
Staff will continue coordination with the Alameda County Fire Department and return with updates.
4.4. Consideration of Vice Mayor Appointment Process
City Clerk Pham introduced the item. City Manager Malloy and City Attorney Kokotaylo provided context regarding the current practice, in which the Mayor nominates the Vice Mayor and the City Council ratifies the appointment.
The Committee considered whether to formalize a structured process for appointing Vice Mayors.
The Committee provided split direction:
• Mayor Singh supported maintaining the current process. • Councilmember Nishihira expressed interest in exploring a structured and predictable rotation method.
The Committee directed staff to return to the City Council with options for consideration, including maintaining the current process and potential alternative methods for appointing Vice Mayors.
5. ADJOURNMENT
Mayor Singh adjourned the meeting at 4:41 PM
Respectfully Submitted,
/s/Thai Nam Pham, MMC, CPMC
City Clerk
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Legislation and Policy Committee Staff Report Page 1 of 1 April 20, 2026 Staff Report
Agenda Item No. 4.2
DATE: April 20, 2026
TO: Members of the Legislation and Policy Committee
FROM: Thai Nam Pham, City Clerk
SUBJECT: February 2, 2026 Meeting
RECOMMENDATION
Staff recommends that the Committee approve the meeting minutes.
Prepared by: Thai Nam Pham, City Clerk
Attachments
1. Action Minutes
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MINUTES
LEGISLATION AND POLICY COMMITTEE
MEETING
GARY SINGH, Mayor
LANCE NISHIHIRA, Councilmember (District 1)
Monday, February 2, 2026 | 3:00 PM
City Hall – City Council Conference Room
34009 Alvarado-Niles Road, Union City, CA 94587
1. CALL TO ORDER
The Mayor called the meeting to order at 3:00 PM
2. ROLL CALL
Attendance Attendee Name
Present Councilmember Nishihira
Mayor Singh
Absent None
3. ORAL COMMUNICATIONS - Comments Limited to Items on the Meeting Agenda Mayor Singh opened Oral Communications. There being no speakers, Mayor Singh closed Oral Communications.
4. BUSINESS MATTERS
4.1. Request to Amend Commission Norms and Guidelines – Excused Absence Notification Requirements
City Clerk Pham presented the item and responded to questions from the Committee.
Community Recreation Services Director Buzo answered the Committee's questions.
The Committee concurred with the staff recommendation to maintain the existing 72-hour notice requirement and take no further action.
4.2. Larry Orozco Teen Bike Workshop Remediation and Repair Cost Analysis 7 of 14
February 2, 2026 | 3:00 PM Page 2 of 2
Legislation and Policy Committee
Meeting Minutes
City Manager Malloy presented the item and responded to the Committee's questions.
Supervising Construction Inspector Gutierrez commented on the order of repairs that should be made.
The Committee reached consensus to forward the item to the City Council for further discussion, including consideration of funding strategies, project phasing, and potential community input regarding the exterior mural.
5. ADJOURNMENT
Councilmember Nishihira introduced a topic on public interest in Migrant Resident Protections and requested that the Committee give it further consideration. Mayor Singh requested that staff research comparable policies from other jurisdictions and return to a future Legislative and Policy Committee meeting for further consideration.
Mayor Singh adjourned the Meeting at 3:45 PM.
Respectfully Submitted,
/s/Thai Nam Pham, MMC, CPMC
City Clerk
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City of Union City Meeting Disruption Policy (Telephonic/Internet Service) 1) Purpose
To ensure a process for continuity of public access and participation during meetings of the Union City City Council (the “City Council”) in the event of interruption to a twoway telephonic or two-way audiovisual remote access platform, in compliance with Senate Bill (“SB”) 707 (2025).
2) Scope
This policy applies to all open meetings of the City Council, subject to Government Code section 54953.4, effective July 1, 2026, where remote public participation is provided.
3) Policy Statement
The City Council is committed to maximizing public access and participation consistent with SB 707. If telephonic or internet (audiovisual) service is disrupted and public remote access or commenting is prevented, the City Council will follow the process outlined in this policy.
4) Definitions
A. “Two-way telephonic service”: Two-way telephonic service means a telephone service that does not require internet access and allows participants to dial a telephone number to listen and verbally participate.
B. “Two-way audiovisual platform”: An online platform that provides participants with the ability to participate in a meeting via both an interactive video conference and a two-way telephonic service. A two-way audiovisual platform may be structured to disable the use of video for the public participants.
C. “Disruption”: An interruption of service that prevents members of the public from attending or observing the meeting via the two-way telephonic service or two-way audiovisual platform, or from providing public comment through those means. 5) General Responsibilities
A. Adoption of Policy
The City Council adopted this policy at a noticed public meeting in open session, not on the consent calendar, on [insert date].
B. During a Meeting
• If a disruption occurs that prevents public remote attendance or comment, the Mayor will announce the disruption, and the open session shall be recessed. • While the open session is in recess, the City shall make reasonable efforts in good faith to restore the service.
• The City Council shall not reconvene the open session of the meeting until at least one hour following the disruption, or until telephonic or internet service is restored, whichever occurs earlier. The Mayor shall clearly announce the end of the recess. During the recess, the body may meet in closed session if authorized.
• Upon reconvening the open session, if telephonic or internet service has not been restored, the City Council shall adopt, by roll-call vote, findings that:
• Good-faith efforts to restore service were made in accordance with this policy; and
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Meeting Disruption Policy
• The public interest in continuing the meeting outweighs the public interest in remote public access.
If Service is Restored
• The open session shall resume upon restoration of service, even if less than one hour has elapsed since the disruption, consistent with Government Code section 54953.4.
• Document the disruption in the meeting minutes (start time of disruption, duration, resolution steps taken).
If Service Cannot Be Restored
• The body may proceed with the meeting only after the rollcall finding (as above) is adopted.
• The minutes shall include a description of service failure, efforts to restore service, the facts and outcome of the roll call findings, and any decision to continue without full remote participation.
C. Preparation and Mitigation
• Before each meeting, staff should check and verify remote/telephonic connection lines and internet connectivity.
• Maintain, where practicable, a backup call-in number, alternative platform, or other contingency measures to switch to in case primary service fails. • Provide staff contact information for the public to report any remote access problems (e.g., technical help line).
• Announce at the start of each meeting the remote participation links and instructions, including how to alert staff of access issues. • If a two-way audiovisual platform includes an automatic captioning function, that function shall be activated during the meeting. Interpretation services may be provided where applicable.
D. Public Notice & Website Posting
• Post on the City’s public meetings webpage a clear explanation of how to attend and comment remotely, including alternative access options if available. • Announce in notices of meetings that a Disruption Policy is in place and accessible.
E. Roles & Responsibilities
• City Council: Declare the recess when disruption occurs, lead the roll call finding if service cannot be restored, and ensure compliance with this policy. • Information Technology Department: Monitor service status, attempt restoration efforts, log the timeline of disruption, provide alternative access if available, and report to the presiding officer.
• City Clerk: Document in the minutes the disruption timeline, restoration efforts, and any required roll-call findings, and advise the presiding officer when statutory thresholds for reconvening are met.
• Public/Remote Participants: If experiencing access issues, alert staff immediately via the provided contact and attempt alternate access if available. 10 of 14
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F. Documentation & Record-Keeping
• Minutes must reflect the time disruption began, nature of service failure, efforts made to recover service, time reconvened or time at which rollcall finding was adopted, and whether the meeting resumed or was postponed. • The City may prepare a post-incident report summarizing… root cause analysis (if available), lessons learned, whether backup options were activated, and any recommended improvements for future meetings.
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Legislation and Policy Committee Staff Report Page 1 of 2 April 20, 2026 Staff Report
Agenda Item No. 5.2
DATE: April 20, 2026
TO: Members of the Legislation and Policy Committee
FROM: Kristopher Kokotaylo, City Attorney
SUBJECT: Discussion Regarding Actions by Other Agencies to Prevent Federal Use of City Property and Direction Regarding Same
EXECUTIVE SUMMARY
The City Attorney’s Office has prepared information regarding ordinances and resolutions in jurisdictions addressing the use of City-owned and controlled facilities and properties by federal agents for civil immigration enforcement. Staff recommends that the Legislation and Policy Committee (the “Committee”) review the information and provide direction.
BACKGROUND
The Committee previously requested a future agenda item on ordinances and policies that prohibit the operations of Immigration and Customs Enforcement (“ICE”) and other agencies’ civil immigration enforcement on city-owned properties or facilities (“ICE-free zones”). The City Attorney’s Office has compiled information regarding approaches taken by other jurisdictions. The information is a sample of approaches and does not cover every approach taken by every jurisdiction.
DISCUSSION
City of Pinole
On December 16, 2025, the Pinole City Council adopted an ordinance establishing ICEfree zones. The ordinance prohibits the voluntary use of City-owned or City-controlled property for civil immigration enforcement staging, processing, surveillance, or operational purposes unless required by a valid judicial warrant or court order.
Additionally, the ordinance prohibits the use of City property for temporarily detaining individuals for civil immigration purposes.
The ordinance does not define staging or processing, but defines “surveillance” as “observing, recording, monitoring, or collecting information about individuals for civil immigration enforcement purposes.” The ordinance does not restrict federal agents from entering areas open to the general public and preserves the City’s obligation to comply 13 of 14
Agenda Item No. 5.2
Legislation and Policy Committee Staff Report Page 2 of 2 April 20, 2026 with all lawful court orders. For example, the ordinance would not prohibit federal agents from congregating in a public area, such as a park, unless for staging, processing, surveillance, or operational purposes – activities that would not generally be allowed for any agency. A copy of the ordinance is attached.
County of Alameda
On January 29, 2026, the Alameda County Board of Supervisors adopted a resolution establishing ICE-free zones, which prohibit County-owned and controlled properties from being used for staging, processing, or operations related to civil immigration enforcement. “Staging area” is defined as “an area used to assemble, mobilize, and deploy vehicles … for the purpose of carrying out civil immigration enforcement operations.” A “processing location” is defined as an area to identify and detain individuals for civil immigration enforcement, and an “operation base” is defined as an area used to plan or coordinate civil immigration enforcement operations. Similar to the Pinole ordinance, this resolution does not prohibit ICE agents from congregating or using public property or facilities, provided they are not staging or operating from that property. A copy of the resolution is attached.
City of South San Francisco
On February 4, 2026, the South San Francisco City Council adopted a resolution outlining that the City is committed to diversity and inclusion, expressing concern over recent Federal immigration enforcement actions and their impact on civil liberties; calling for accountability, transparency, and respect for due process; and clarifying existing laws and policies and the City’s response to immigration enforcement actions that do not comply with those laws and policies.
The resolution does not establish a new policy specific to civil immigration enforcement.
Instead, it addresses concerns with the current federal immigration enforcement efforts, identifies the City’s existing policies that would prohibit the use of City property for civil immigration efforts, and confirms how the City would respond to a violation. A copy of the resolution is attached.
As of this date, our office is not aware of any jurisdictions identified above, or any other jurisdictions in the Bay Area, taking action to enforce their resolutions or ordinances to address civil immigration enforcement operations.
RECOMMENDATION
Staff recommends that the City Council receive this report and provide direction. 14 of 14