City Council Staff Report Page 1 of 3 April 28, 2026
Staff Report
Agenda Item No. 3.8
DATE: April 28, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute the Seventh Amendment to the Consulting Services Agreement with Apex Strategies, in the Amount of $150,000, for a Total Contract Amount of $648,190, for Transportation Strategies Support for the Quarry Lakes Parkway Project, City Project No. 18-04
EXECUTIVE SUMMARY
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute the Seventh Amendment to the Consulting Services Agreement with Apex Strategies, in the amount of $150,000, for a total contract amount of $648,190 for transportation strategies support for the Quarry Lakes Parkway Project, City Project No. 18-04.
STRATEGIC PLAN ALIGNMENT
This agenda item is aligned with the following:
Goal C, Strategy 2: Economic, Community Development, and Public Safety – Facilitate the build-out of the greater Station District Area through the construction of the Quarry Lakes Parkway, completion of the pedestrian rail crossing, and implementation of the recommendations of the Southern Alameda County Regional Rail Integration Study to make the Station District a passenger rail hub served by ACE.
BACKGROUND
Apex Strategies has led the transportation strategies for the Quarry Lakes Parkway Project, City Project No. 18-04, including assistance with seeking funding opportunities that require coordination and scheduling key meetings with transportation agencies such as Metropolitan Transportation Commission (MTC), Caltrans, California Transportation Commission (CTC) Alameda CTC, AC Transit, San Joaquin Regional Rail Commission (SJRRC), and BART and the cities of Fremont and Newark.
The City of Union City entered into a Consulting Services Agreement with Apex Strategies, C5412, in the amount of $73,350, on January 27, 2020, for assistance on Agenda Item No. 3.8
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transportation strategies.
On September 22, 2020, the City Council adopted Resolution No. 5655-20, approving the First Amendment to the Consulting Services Agreement with Apex Strategies, C5412a, in the amount of $144,000, for a total contract amount of $217,350.
On February 1, 2022, the City of Union City entered into the Second Amendment to the Consulting Services Agreement, C5412b, with Apex Strategies to extend the “Term of Services” of the Agreement to December 31, 2022.
On September 27, 2022, the City Council adopted Resolution No. 6007-22, approving the Third Amendment to the Consulting Services Agreement with Apex Strategies, C5412c, which increased the Agreement amount by $133,000, for a total contract amount of $350,350, and which extended the “Term of Services” of the Agreement to December 31, 2023.
Apex Strategies was instrumental in the re-establishment of the Local Alternative Transportation Improvement Program (LATIP), which includes Caltrans, Alameda CTC, and the cities of Fremont, Newark, and Union City. Apex Strategies coordinated and scheduled the LATIP committee meetings, documented meeting minutes, and obtained concurrence of the updated LATIP Priority List before submittal to the California Transportation Commission (CTC).
On May 18, 2023, these efforts led to CTC’s approval of a total of $58.214 million in LATIP funds, including both a $16.4 million advance funding request by the City of Fremont for their Decoto Road Complete Streets Project and the approval of the updated LATIP Priority List for Historic State Route 84 in Alameda County, which identified $41.814 million for Quarry Lakes Parkway.
On January 9, 2024, the City Council adopted Resolution No. 6243-24, approving the Fourth Amendment to the Consulting Agreement with Apex Strategies, C5412e, which amended the scope of services and increased the compensation by $147,840, for a total contract amount of $498,190.
On January 1, 2025, the City of Union City entered into the Fifth Amendment to the Consulting Services Agreement with Apex Strategies, C25PW1060-5A, which extended the contract to December 31, 2025.
On January 1, 2026, the City of Union City entered into the Sixth Amendment to the Consulting Services Agreement with Apex Strategies, C5412-6A, which extended the contract to June 30, 2027.
DISCUSSION
The Seventh Amendment, in the requested amount of $150,000, if approved, will bring the total contract amount to $648,190, and will allow Apex Strategies to continue to assist with essential transportation strategies, including but not limited to, conducting stakeholder assessment efforts, oversight of the project website and graphics, coordination with project team members, the City of Fremont, transportation agencies and Agenda Item No. 3.8
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the Gateway site developer, including meeting attendance, review of presentations and meeting minutes, and the development of project strategic deployment for the Quarry Lakes Parkway Project, City Project No. 18-04.
FISCAL IMPACT
The Seventh Amendment to the Consulting Services Agreement with Apex Strategies, in the amount of $150,000, will be funded with $105,000 available in the FY 2025-2026 Public Improvement Fund budget (Account Number 41691804-57115) and $45,000 available in the FY 2025-2026 SB 1 Road Maintenance & Rehab Fund budget (Account Number 25191804-57115).
RECOMMENDATION
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute the Seventh Amendment to the Consulting Services Agreement with Apex Strategies, in the amount of $150,000, for a total contract amount of $648,190, for transportation strategies support for the Quarry Lakes Parkway Project, City Project No. 18-04.
Prepared by: Marilou Ayupan, Public Works Director
Submitted by: Marilou Ayupan, Public Works Director
Attachments
1. Draft Resolution
2. Attachment 1 – Seventh Amendment