RESOLUTION NO. 2026-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY
AUTHORIZING THE CITY MANAGER TO EXECUTE THE SECOND
AMENDMENT TO THE SERVICE AGREEMENT WITH BAY AREA TREE
SPECIALISTS, IN THE NOT-TO-EXCEED AMOUNT OF $68,050, FOR A TOTAL CONTRACT NOT-TO-EXCEED AMOUNT OF $705,250, AND
APPROVING A TOTAL NOT-TO-EXCEED PROJECT BUDGET,
INCLUDING CONTINGENCY, IN THE AMOUNT OF $821,250, FOR TREE
PRUNING AND REMOVAL
WHEREAS, The City of Union City has over fifty thousand City-maintained trees that beautify the various parks, public streets, and City facilities. The proper care and maintenance of these important resources involves inspection, trimming, pruning, and, on rare occasions, removal, based on criteria that balance the protection of the tree as an urban forest investment with safety and aesthetics. Each year, the Grounds Division of Public Works reviews the tree pruning needs of the City and makes recommendations as to which trees, in which neighborhoods, should be pruned; and WHEREAS, additionally, the Grounds Division prepares for each winter storm season by allocating contingency funds for emergency-response tree work to clear incidents involving fallen branches or trees in the public right-of-way. The sheer volume of both the routine and emergency tree work exceeds the capacity of in-house staff; and WHEREAS, on September 4, 2024, the City Council adopted Resolution No. 6364- 24, awarding a contract to Bay Area Tree Specialists for Fiscal Year 2024-2025, in the amount of $272,200, with a total not-to-exceed project amount of $365,000, which included a contingency amount of $92,800, and with an option to extend the contract for an additional year; and
WHEREAS, the option was exercised with the First Amendment to the Service Agreement on July 1, 2025, increasing both the Fiscal Year 2024-2025 amount by the contingency, in the amount of $92,800, and adding funds for Fiscal Year 2025-2026, in the not-to-exceed amount of $272,200, for a total not-to-exceed amount of $637,200; and WHEREAS, staff continues to be satisfied with Bay Area Tree Specialists’ performance, and requests to retain their services for an additional three months, allowing staff to advertise and select the contractor for the next annual service agreement; and WHEREAS, the Second Amendment, in the not-to-exceed amount of $68,050, will allow Bay Area Tree Specialists to continue providing the City with assistance in tree pruning and removal and extend the terms of the agreement to September 30, 2026. The additional contingency, in the amount of $23,200, will fund the mobilization of manpower and equipment during storm events to clear incidents of fallen branches or trees in the public right-of-way; and
WHEREAS, the Second Amendment to the Service Agreement with Bay Area Tree Specialists, in the amount of $68,050, will be funded with monies available in the Landscape Lighting Assessment District (LLAD) Fund (Account Number 282-33025- 54111); and
Resolution No. 2026-XXXX
Approve Second Amendment to the Service Agreement with Bay Area Tree Specialists
WHEREAS, staff recommends a $23,200 contingency (approximately 34%), funded with Gas Tax Fund (Account Number 250-33025-54111), which will allow the City to respond to emergencies such as fallen trees during major storms and strong wind events and other unplanned tree maintenance at bid unit prices; and WHEREAS, the total funding, in the amount of $91,250, is identified in the approved Biennial Budget for Fiscal Years 2025-2026 & 2026-2027:
Service Agreement (not-to-exceed) $68,050
Contingency (~34% of maintenance contract) $23,200
Total Cost $91,250
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby authorizes the City Manager to execute the Second Amendment to the Service Agreement with Bay Area Tree Specialists, in the not-to-exceed amount of $68,050, for a total contract not-to-exceed amount of $705,250; and BE IT FURTHER RESOLVED that the City Council of the City of Union City hereby approves a contingency amount of $23,200, for a total project amount of $821,250, for Tree Pruning and Removal.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a regular meeting held on June 23, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:
THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney