RESOLUTION NO. 2026-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UNION CITY
APPROVING THE AWARD OF A CONTRACT TO AMERICAN
MECHANICAL, INC., IN THE AMOUNT OF $493,230, AND APPROVING A TOTAL INSTALLATION BUDGET IN THE AMOUNT OF $517,892, FOR THE CITY HALL – DATA CENTER BATTERY BACK UP & AC REPAIRS, CITY PROJECT NO. 23-16
WHEREAS, the Uninterruptible Power Supply (UPS) system and air conditioning (AC) units for the City Hall & Police Department Data Center have reached end of life, with the City experiencing multiple hardware failures with the AC units and the UPS generator for the last three years; and
WHEREAS, the equipment used at City Hall went out of commercialization in 2022, product support will end in 2025, and it has become increasingly more difficult to find parts for the current hardware; and
WHEREAS, if the AC units fail, the data center reaches temperatures in excess of 110 degrees Fahrenheit in a matter of hours, causing equipment to shut down to avoid failure automatically; and
WHEREAS, on April 13, 2026, the project was advertised for bid on the City’s website and with the active builder exchanges listed in the California Uniform Construction Cost Accounting Commission’s Cost Accounting Policies and Procedures Manual 2019 Edition; on June 30, 2026, at 2:00 p.m., four bids were received and were publicly opened in City Hall (see Exhibit A); and
WHEREAS, American Mechanical, Inc., of Walnut Creek, California, submitted the lowest responsible bid of $493,230, which is approximately 20% above the Engineer’s Estimate of $410,000; and
WHEREAS, the four bids received demonstrate a competitive bidding process, with the three lowest bids differing by approximately 6%; and WHEREAS, the recommended project budget for installation is as follows:
Contract Amount $493,230
Contingency (~5% of Construction Contract) $ 24,662
Total Estimated Cost $517,892
WHEREAS, work for this project is anticipated to begin in Winter 2026/2027 due to long lead times on equipment and will be completed by Spring 2027; and WHEREAS, The City Hall – Data Center Battery Back Up & AC Repairs, City Project No. 23-16, in the amount of $517,892, will be funded with General Fund monies (Account Number 110-92316-57125).
Resolution No. 2026-XXX
Award Contract for City Hall – Data Center Battery Back Up & AC Repairs
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Union City hereby awards the contract to American Mechanical, Inc., in the amount of $493,230, for the installation of the City Hall – Data Center Battery Back Up & AC Repairs, City Project No. 23-16; and
BE IT FURTHER RESOLVED that the City Manager is authorized to take all actions to effectuate the intent of this Resolution, including execution of the contract and all documents approved in a form by the City Attorney; and BE IT FURTHER RESOLVED that the City Council of the City of Union City hereby approves a total installation budget, including contingency, in the amount of $517,892.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Union City at a special meeting held on July 14, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
GARY SINGH
Mayor
ATTESTED: APPROVED AS TO FORM:
THAI NAM N. PHAM
City Clerk
KRISTOPHER J. KOKOTAYLO
City Attorney
Attachments:
1. Exhibit A – Bid Summary