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1. Federal Award No.
693JJ32640122
2. Effective Date
See No. 17 Below
3. Assistance
Listings No.
20.939
4. Award To
City of Union City
34009 Alvarado-Niles Road
Union City, CA 94587
Unique Entity Id.: DHFHYNE7CZZ3
TIN No.: 94-6036941
5. Sponsoring Office
U.S. Department of Transportation
Federal Highway Administration
Office of Safety
1200 New Jersey Avenue, SE
HSSA-1, Mail Drop E71-117
Washington, DC 20590
6. Period of Performance
Effective Date of Award -36 months
7. Total Amount
Federal Share:
Recipient Share:
Other Federal Funds:
Other Funds:
Total:
$200,000
$50,000
$0
$0
$250,000
8. Type of Agreement
Grant
9. Authority
Section 24112 of the Infrastructure Investment
and Jobs Act (IIJA;Pub. L. 117–58, November
15, 2021)
10. Procurement Request No.
HSA240395PR
11. Federal Funds Obligated
$200,000
12. Submit Payment Requests To
See Article 5.
13. Accounting and Appropriations Data
15X0173E50.0000.055SR10500.5592000000.4
1010.61006600
14. Description of the Project
Traffic safety optimization on Dyer Street through performing a safety audit followed with a complementary safety plan document update to Union City’s already existing Local Roadway Safety Plan.
RECIPIENT
15. Signature of Person Authorized to Sign
___________________________________
Signature Date
Name: Joan Malloy
Title: City Manager
FEDERAL HIGHWAY ADMINISTRATION
16. Signature of Agreement Officer
______________________________________
Signature Date
Name: Hector R. Santamaria
Title: Agreement Officer
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U.S. DEPARTMENT OF TRANSPORTATION
GRANT AGREEMENT UNDER THE
FISCAL YEAR 2023 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM This agreement is between the United States Department of Transportation’s (the “USDOT”) Federal Highway Administration (the “FHWA”) and the City of Union City (the “Recipient”).
This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for All (“SS4A”) Grant for the Union City Safe Streets and Roads for All Improvements.
The parties therefore agree to the following:
ARTICLE 1
GENERAL TERMS AND CONDITIONS
1.1 General Terms and Conditions.
(a) In this agreement, “General Terms and Conditions” means the content of the document titled “General Terms and Conditions Under the Fiscal Year 2023 Safe Streets and Roads for All (“SS4A”) Grant Program,” dated November 4, 2025, which is available at https://www.transportation.gov/grants/ss4a/grant-agreements under “Fiscal Year 2023.” Articles 7–30 are in the General Terms and Conditions. The General Terms and Conditions are part of this agreement.
(b) The Recipient acknowledges that it has knowledge of the General Terms and Conditions. Recipient also states that it is required to comply with all applicable Federal laws and regulations including, but not limited to, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200); National Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et seq.); and Build America, Buy America Act (IIJA, div. G §§ 70901-27).
(c) The Recipient acknowledges that the General Terms and Conditions impose obligations on the Recipient and that the Recipient’s non-compliance with the General Terms and Conditions may result in remedial action, termination of the SS4A Grant, disallowing costs incurred for the Project, requiring the Recipient to refund to the FHWA the SS4A Grant, and reporting the non-compliance in the Federal-government-wide integrity and performance system.
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ARTICLE 2
APPLICATION, PROJECT, AND AWARD
2.1 Application.
Application Title: Union City Safe Streets and Roads for All Improvements Application Date: 07/10/2023
2.2 Award Amount.
SS4A Grant Amount: $200,000
2.3 Federal Obligation Information.
Federal Obligation Type: Single
2.4 Budget Period.
Budget Period: See Block 6 of Page 1
2.5 Grant Designation.
Designation: Planning and Demonstration
ARTICLE 3
SUMMARY PROJECT INFORMATION
3.1 Summary of Project’s Statement of Work.
Supplemental Planning Activity to make an update to Union City’s Local Roadway Safety Plan, developed in 2021. Staff is planning to make a 5-year update with a supplemental add on section of Dyer St. corridor. Staff anticipates performing a road safety audit for the Dyer St. corridor, running from Union City Blvd. to Whipple Rd., collecting various data points on collisions/accidents, speed, counts, safety, and operations. After data is collected from the safety audit, development of a complementary safety plan for the Dyer St. corridor shall be performed.
3.2 Project’s Estimated Schedule.
Supplemental Planning Schedule
Milestone Schedule Date
NEPA Completion Date: February 24, 2026
Planned Draft Plan Completion Date: December 31, 2028
Planned Final Plan Completion Date: January 31, 2029
Planned Final Plan Adoption Date: March 30, 2029
Planned SS4A Final Report Date: April 1, 2029
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3.3 Project’s Estimated Costs.
(a) Eligible Project Costs
Eligible Project Costs
SS4A Grant Amount: $200,000
Other Federal Funds: $0
State Funds: $0
Local Funds: $50,000
In-Kind Match: $0
Other Funds: $0
Total Eligible Project Cost: $250,000
(b) [RESERVED]
(c) Indirect Costs
Indirect costs are allowable under this Agreement in accordance with 2 CFR part 200 and the Recipient’s approved Budget Application. In the event the Recipient’s indirect cost rate changes, the Recipient will notify FHWA of the planned adjustment and provide supporting documentation for such adjustment. This Indirect Cost provision does not operate to waive the limitations on Federal funding provided in this document. The Recipient’s indirect costs are allowable only insofar as they do not cause the Recipient to exceed the total obligated funding.
ARTICLE 4
RECIPIENT INFORMATION
4.1 Recipient Contact(s).
Marilou Ayupan
Public Works Director
City of Union City
34009 Alvarado-Niles Rd, Union City, CA 94587
(510)675-5306
[email protected]
4.2 Recipient Key Personnel.
Name Title or Position
Trieu Tran City of Union City, Civil Engineer III
Eddie Yu City of Union City, Civil Engineer II
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4.3 USDOT Project Contact(s).
Safe Streets and Roads for All Program Manager
Federal Highway Administration
Office of Safety
HSSA-1, Mail Stop: W56-485
1200 New Jersey Avenue, S.E.
Washington, DC 20590
202-366-2822
[email protected]
and
Agreement Officer (AO)
Federal Highway Administration
Office of Competitive Grants and Workforce Programs
HCFA-30, Mail Stop E62-310
1200 New Jersey Avenue, S.E.
Washington, DC 20590
[email protected]
And
Division Administrator – California
Agreement Officer’s Representative (AOR)
650 Capitol Mall, Sacramento, CA 95814
(916) 498-5001
[email protected]
and
Mike Shami
California Division Office Lead Point of Contact
Civil Engineer (Highway)
650 Capitol Mall, Ste. 4-100 - Sacramento, CA 95814-4708 (916)498-5853
[email protected]
ARTICLE 5
USDOT ADMINISTRATIVE INFORMATION
5.1 Office for Subaward and Contract Authorization.
USDOT Office for Subaward and Contract Authorization: FHWA Office of Competitive Grants and Workforce Programs
SUBAWARDS AND CONTRACTS APPROVAL
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Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient (who is awarded a subaward) versus contractor (who is awarded a contract).
Note: Recipients with a procurement system deemed approved and accepted by the Government or by the Agreement Officer (the “AO”) are exempt from the requirements of this clause. See 2 CFR 200.317 through 200.327. Note: This clause is only applicable to grants that do not include construction.
In accordance with 2 CFR 200.308(c)(6), unless described in the application and funded in the approved award, the Recipient must obtain prior written approval from the AO for the subaward, transfer, or contracting out of any work under this award above the Simplified Acquisition Threshold. This provision does not apply to the acquisition of supplies, material, equipment, or general support services. Approval will be issued through written notification from the AO or a formal amendment to the Agreement.
The following subawards and contracts are currently approved under the Agreement by the AO. This list does not include supplies, material, equipment, or general support services which are exempt from the pre-approval requirements of this clause.
5.2 Reimbursement Requests
(a) The Recipient may request reimbursement of costs incurred within the budget period of this agreement if those costs do not exceed the amount of funds obligated and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly.
(b) The Recipient shall use the DELPHI iSupplier System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF-270 (Request for Advance or Reimbursement) or SF-271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred.
(c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the Agreement Officer’s Representative (the “AOR”) may withhold processing that request until the Recipient provides sufficient detail.
(d) The USDOT shall not reimburse costs unless the AOR reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) In the rare instance the Recipient is unable to receive electronic funds transfers (EFT), payment by EFT would impose a hardship on the Recipient because of their inability to manage an account at a financial institution, and/or the Recipient is unable to use the DELPHI iSupplier System to submit their requests for disbursement, the FHWA may waive the requirement that the Recipient use the DELPHI iSupplier System.
The Recipient shall contact the Division Office Lead Point of Contact for instructions on and requirements related to pursuing a waiver.
(f) The requirements set forth in these terms and conditions supersede previous financial invoicing requirements for Recipients.
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ARTICLE 6
SPECIAL GRANT TERMS
6.1 SS4A funds must be expended within five years after the grant agreement is executed and DOT obligates the funds, which is the budget period end date in section 10.3 of the Terms and Conditions and section 2.4 in this agreement.
6.2. The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws, including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients of Federal transportation funding will also be required to comply fully with regulations and guidance for the ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other civil rights requirements.
6.3 SS4A Funds will be allocated to the Recipient and made available to the Recipient in accordance with FHWA procedures.
6.4 The Recipient of a Planning and Demonstration Grant acknowledges that the Supplemental Action Plan will be made publicly available and agrees that it will publish the final Supplemental Action Plan on a publicly available website.
6.5 There are no other special grant requirements.
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ATTACHMENT A
PERFORMANCE MEASUREMENT INFORMATION
Study Area: Dyer Street between Alvarado Boulevard and Santa Susana Way and various transit routes throughout the City.
Baseline Measurement Date: N/A
Baseline Report Date: N/A
Table 1: Performance Measure Table
Measure Category and Description
Measurement
Frequency and
Reporting
Deadline
Costs
Project Costs: Quantification of the cost
of each eligible project carried out using
the grant
Within 120 days
after the end of the
period of
performance
Lessons Learned and
Recommendations
Lessons Learned and Recommendations:
Description of lessons learned and any
recommendations relating to future
projects or strategies to prevent death and
serious injury on roads and streets.
Within 120 days
after the end of the
period of
performance
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ATTACHMENT B
CHANGES FROM APPLICATION
Describe all material differences between the scope, schedule, and budget described in the application and the scope, schedule, and budget described in Article 3. The purpose of Attachment B is to clearly and accurately document any differences in scope, schedule, and budget to establish the parties’ knowledge and acceptance of those differences.
See Article 11 for the Statement of Work, Schedule, and Budget Changes. If there are no changes, please insert “N/A” in Section 3.3 of the table.
Scope: The original grant application proposed two demonstration activities:
1. Feasibility Study to Fill Bike Network on Dyer Street o Examine options for installing Class II bike lanes on Dyer Street from Alvarado Boulevard to Santa Susana Way.
o Explore potential for a protected intersection at Alvarado Boulevard & Dyer Street. o Consider right-of-way constraints and Union Pacific Railroad impacts.
2. 3D Safety Mapping Demonstration Using Bus-Mounted Cameras o Deploy dashboard-mounted cameras on Union City Transit buses to collect video data. o Use machine-learning methods to synthesize footage into a 3D Safety Map identifying hazards along high-injury corridors.
o Evaluate operational dynamics and safety conditions along bus routes. (Revised Scope in Grant Agreement)
The updated scope now focuses exclusively on corridor-wide traffic safety optimization through first performing a safety audit of the corridor and follow up with a complementary safety plan. Our City’s Roadway Safety Plan is approaching its 5-year update, and it is appropriate to make an update in the near future.
The revised work consists of:
1. Supplemental Planning Activity – Perform a road safety audit for the Dyer St. corridor, running from Union City Blvd. to Whipple Rd., collecting various data points on collisions/accidents, speed, counts, safety, and operations. After data is collected from the safety audit, development of a complementary safety plan for the Dyer St. corridor shall be performed.
Schedule: Form SF 424 showed a project start date of 06/03/2024 and end date of 09/29/2028. The revision in scope is requesting a 36-month period for the performance period to accommodate the revised scope and risks of delays in hiring a consultant.
Budget: The table below provides a summary comparison of the project budget.
Fund Source
Application Section 3.3
$ % $ %
Previously Incurred Costs
(Non-Eligible Project Costs)
Federal Funds
Non-Federal Funds
Total Previously Incurred Costs
Future Eligible Project Costs
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Fund Source
Application Section 3.3
$ % $ %
SS4AFunds 5,250,240 80 200,000 80
Other Federal Funds
Non-Federal Funds 1,312,560 20 50,000 20
Total Future Eligible Project
Costs 6,562,800 80 250,000 80
Total Project Costs 6,562,800 100 250,000 100
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ATTACHMENT C
RESERVED
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ATTACHMENT DRESERVED
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ATTACHMENT E
LABOR AND WORKFORCE
1. Efforts to Support Good-Paying Jobs and Strong Labor Standards The Recipient states that rows marked with “X” in the following table align with the application:
The Recipient or a project partner promotes robust job creation by supporting good-paying jobs directly related to the project with free and fair choice to join a union. (Describe robust job creation and identify the good-paying jobs in the supporting narrative below.)
The Recipient or a project partner will invest in high-quality workforce training programs such as registered apprenticeship programs to recruit, train, and retain skilled workers, and implement policies such as targeted hiring preferences. (Describe the training programs in the supporting narrative below.) x
The Recipient or a project partner will partner with high-quality workforce development programs with supportive services to help train, place, and retain workers in good-paying jobs or registered apprenticeships including through the use of local and economic hiring preferences, linkage agreements with workforce programs, and proactive plans to prevent harassment. (Describe the supportive services provided to trainees and employees, preferences, and policies in the supporting narrative below.)
The Recipient or a project partner will partner and engage with local unions or other worker-based organizations in the development and lifecycle of the project, including through evidence of project labor agreements and/or community benefit agreements. (Describe the partnership or engagement with unions and/or other worker-based organizations and agreements in the supporting narrative below.)
The Recipient or a project partner will partner with communities or community groups to develop workforce strategies. (Describe the partnership and workforce strategies in the supporting narrative below.) The Recipient or a project partner has taken other actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards. (Describe those actions in the supporting narrative below.)
The Recipient or a project partner has not yet taken actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards but, before beginning construction of the Project, will take relevant actions described in Attachment B. (Identify the relevant actions from Attachment B in the supporting narrative below.) The Recipient or a project partner has not taken actions related to the Project to improve good-paying jobs and strong labor standards and will not take those actions under this award.
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2. Supporting Narrative.
Union City resides in the County of Alameda, California. The Local Business Contract Equity (LBCE) Program contributes to the overall economic vitality of the County by (1) encouraging businesses to locate and remain in Alameda County; (2) providing employment opportunities for residents of Alameda County; and (3) generating economic activity and stimulating the local economy. In 2000, Alameda County voters approved the Measure B half-cent sales tax on retail sales made within the county. These revenues are exclusively directed toward improving the transit and transportation systems within the county. Small and local businesses not only provide economic and social vitality to our communities, they also help accomplish Alameda CTC's purchasing objectives. The LBCE Program benefits Local Business Enterprise (LBE), Small Local Business Enterprise (SLBE) and Very Small Local Business Enterprise (VSLBE) businesses.
It is likely that some of the funding sourced from Union City will be a mixture of local funding plus county/state funding that will be eligible for us on this project. 15 of 15
ATTACHMENT F
CRITICAL INFRASTRUCTURE SECURITY AND RESILIENCE
1. Efforts to strengthen the Security and Resilience of Critical Infrastructure against both Physical and Cyber Threats.
The Recipient states that rows marked with “X” in the following table are accurate:
The Recipient demonstrates, prior to the signing of this agreement, effort to consider and address physical and cyber security risks relevant to the transportation mode and type and scale of the activities.
The Recipient appropriately considered and addressed physical and cyber security and resilience in the planning, design and oversight of the project, as determined by the Department and the Department of Homeland Security.
The Recipient complies with 2 CFR 200.216 and the prohibition on certain telecommunications and video surveillance services or equipment.
2. Supporting Narrative.
N/A. This grant will not purchase new informational or operational technologies.