Item 6.2
Informational Report on the
Public Services Grant
Allocation Process
July 28, 2026
2 Background
• City receives annual allocation of CDBG
funding from HUD
• 15% of CDBG allocation can be utilized
for eligible Public Services
• City provides approximately $315,000
($65,000 CDBG Funds + $250,000 in
General Fund monies) to support Public
Services
• Needs Assessment Study, Regional
Analysis of Impediments to Fair Housing,
and Consolidated Plan utilized to identify
priorities that best serve residents
3 Application Process
• Notice of Funding Availability (NOFA) is utilized to outline the application requirements, evaluation criteria, review procedures, and scoring methodology
• Application requests the following information:
• Minimum Applicant eligibility requirements
• Ex of Eligible programs/Activities
• Applicable CDBG requirements
• Application review and approval process
• Application Evaluation and Scoring Criteria provided to ensure transparency
4 Mandatory Technical Assistance Workshop
• Mandatory Technical Assistance Workshop is held for all applicants • Workshop covers following:
• Application requirements
• Funding Priorities
• Scoring Criteria
• Submission Deadlines
• Contract requirements
• Training on ZoomGrants
• Applicants who fail to attend are not eligible to submit application
5 Scoring Process
• City Staff and HRC subcommittee score
different sections of application
• City Staff reviewed questions are scored
on all-or-nothing basis
• HRC Subcommittee reviewed questions
are scored on a sliding scale
• Max score is 100 points/ 50 points are
needed for funding award
6 Scoring Process and Recommendations
• Staff and HRC Subcommittee
finalize scores and create funding
recommendations
• Funding recommendations are
brought back to HRC for final
approval
• Recommendations incorporated
into the CDBG AAP and presented
to City Council for approval and
submission to HUD
7 NOFA Typical Timeline
NOFA Preparation
NOFA Issuance Application Review
/ Preparation of
CDBG Annual
Plan
Approval by
City Council
December January February -
April
May
8 Applications Scoring Below Min. Threshold
• Common reasons for applications to score below minimum threshold for funding:
• Insufficient or Incomplete responses
• Inability to commit to required reporting
• Inability to meet Federal, NOFA, or other minimum program requirements
• Staff provides Technical Assistance to applicants who score below minimum point threshold
9 Recommendations
• Staff recommends that the City Council receive this
report on the City’s Public Service Grant Allocation
process and provide feedback