City Council Staff Report Page 1 of 3 September 8, 2026 Staff Report
Agenda Item No. 5.11
DATE: September 8, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute the Sixth Amendment to the Consulting Services Agreement with Cumming Group, in the Amount of $345,000, for a Total Not-toExceed Amount of $1,005,830, for Construction Project Management Services for Various City-Owned Building Repairs and Renovations Projects
EXECUTIVE SUMMARY
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute the Sixth Amendment to the Consulting Services Agreement with Cumming Group (“Sixth Amendment”), in the amount of $345,000, for a total not-to-exceed amount of $1,005,830, for construction project management services for various City-owned building repairs and renovations projects in a form approved by the City Attorney.
STRATEGIC PLAN ALIGNMENT
This agenda item is aligned with the following City Council priority:
Goal D: Environmental Sustainability and Infrastructure Strategy 2: Implement the City’s capital improvement plan.
BACKGROUND
In early 2022, the City realized unanticipated budget savings in the General Fund, and on April 12, 2022, the City Council adopted Resolution No. 5922-22a, directing that a portion of those savings be allocated to reinvestment in unfunded, one-time capital projects.
Work on several previously deferred high-priority projects was initiated immediately; however, due to the volume of work, staff retained a consulting firm to help manage the projects. Cumming Group was engaged in February 2023 (Contract C5969 executed in the former business name, Nova Partners, Incorporated (“Nova”)) to handle both preconstruction and construction management tasks for various City-owned building repairs and renovations on a three-month trial period ending on May 31, 2023, for a total amount of $74,573.
Agenda Item No. 5.11
City Council Staff Report Page 2 of 3 September 8, 2026 On June 27, 2023, the City Council adopted Resolution No. 6153-23, approving the First Amendment to the Consulting Services Agreement with Nova (C5939b), in the amount of $175,000, for a total not-to-exceed amount of $249,573.
On November 29, 2023, the City entered into a Second Amendment to the Consulting Services Agreement with Nova (C5939c) to amend the scope of services and extend the term.
On May 14, 2024, the City Council adopted Resolution No. 6295-24, approving the Third Amendment to the Consulting Services Agreement with Cumming Group (formerly Nova) (C5939d), in the amount of $88,427, for a total not-to-exceed amount of $338,000.
On March 11, 2025, the City Council adopted Resolution No. 2025-032, approving the Fourth Amendment to the Consulting Services Agreement with Cumming Group (C5939- 4a), in the amount of $118,898, for a total not-to-exceed amount of $456,898.
On July 22, 2025, the City Council adopted Resolution No. 2025-103, approving the Fifth Amendment to the Consulting Services Agreement (C5939-5A) (“Fifth Amendment”), in the amount of $203,932, for a total not-to-exceed amount of $660,830.
Cumming Group continues to be a competent and reliable partner, and staff wishes to continue the construction project management services that Cumming Group provides.
DISCUSSION
Cumming Group has successfully managed both Capital Improvement Projects (CIP) and other repairs and renovations for City-owned facilities including, but not limited to:
1. The completed bidding, permitting, procurement, and installation of the exhaust removal systems at Fire Station 31 and Fire Station 32
2. The exterior repair, interior demolition, and bidding for the interior reconstruction of the Union City Historical Museum
3. The design, permitting, and construction of the City Hall Atrium Garden
4. The procurement of services for the City Hall/Police Department generator, to include maintenance and fuel cleaning.
They are currently engaged in several City projects, such as:
1. Mark Green Sports Center AHU Replacement
2. Library Roof Modernization
3. City Hall - Data Center Battery Backup & AC Repairs
Work has either started or is preparing to start on a number of other projects, including:
1. Teen Bike Workshop (Abatement)
2. Holly Center Modernization – Design
3. 11th Street Fountain repairs
Public Works staff rely on the services of Cumming Group to manage current and future Agenda Item No. 5.11
City Council Staff Report Page 3 of 3 September 8, 2026 projects, both unanticipated and those outlined in the Five-Year CIP for FY 2025-2026 to FY 2029-2030.
FISCAL IMPACT
The Sixth Amendment increases Cumming Group’s compensation in the amount of $345,000 and will be funded with available Fiscal Year 2026-2027 monies as follows:
Table 1. Funding Sources
Project# Project Title Account Amount
15-21 Holly Center Modernization - Design 41191521-57125 $40,000 19-16 11th Street Fountain Repairs 41191916-57125 $65,000 25-34 New Park Restrooms 41192534-57125 $75,000
25-58 City Hall APC Automatic Transfer Switch 11092558-57125 $25,000 25-68 Larry Orozco Teen Workshop 41192568-57125 $10,000 25-71 Kennedy Center Roofing 41192571-57125 $30,000
25-71 Kennedy Center HVAC 41192571-57125 $35,000
26-21 Library Roof Modernization 11092621-57125 $30,000 26-24 Library Interior Repairs 11092624-57125 $15,000
Future Projects 41633003-57100 $20,000
Total $345,000
As each project moves forward, a portion of the costs is directed towards project management.
RECOMMENDATION
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute the Sixth Amendment to the Consulting Services Agreement with Cumming Group, in the amount of $345,000, for a total not-to-exceed amount of $1,005,830, for construction project management services for various City-owned building repairs and renovations projects in a form approved by the City Attorney.
Prepared by: Jose Gutierrez, Supervising Construction Inspector Submitted by: Marilou Ayupan, Public Works Director
Attachments
1. Attachment 1 – Sixth Amendment
2. Draft Resolution