City Council Staff Report Page 1 of 2 June 23, 2026
Staff Report
Agenda Item No. 3.8
DATE: September 22, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Adopt a Resolution Awarding a Two-Year Service Contract to P31 Enterprises, Inc., in the Amount of $208,209 per Year, for a Total NotTo-Exceed Amount of $430,000, for Tree Pruning and Removal, and Authorizing the City Manager, at Their Sole Discretion, To Exercise Options to Extend the Contract for a Third, Fourth, and Fifth Year, for an Additional Amount of up to $255,000 per Year, for a Total Notto-Exceed Amount of $1,195,000
EXECUTIVE SUMMARY
Staff recommends that the City Council adopt a resolution awarding a two-year service contract to P31 Enterprises, Inc., in the amount of $208,209 per year, for a total not-toexceed amount of $430,000, for tree pruning and removal, and authorizing the City Manager, at their sole discretion, to exercise options to extend the contract for a third, fourth, and fifth year, for an additional amount of up to $255,000 per year, for a total notto-exceed amount of $1,195,000.
STRATEGIC PLAN ALIGNMENT
This agenda item is aligned with the following:
Goal D, Strategy 2: Environmental Sustainability and Infrastructure – Implement the City’s capital improvement plan.
BACKGROUND
The proper care and maintenance of over 50,000 City-maintained trees that beautify the various parks, public streets, and City facilities these important resources involves inspection, trimming, pruning, and, on rare occasions, removal, based on criteria that balance the protection of the tree as an urban forest investment with safety and aesthetics. Each year, the tree pruning needs of the City are reviewed by the Grounds Division of Public Works, who are tasked with making recommendations as to which trees, in which neighborhoods, should be pruned. Additionally, the Grounds Division prepares for each winter storm season by allocating contingency funds for emergencyresponse tree work to clear incidents involving fallen branches or trees in the public right- Agenda Item No. 3.8
City Council Staff Report Page 2 of 2 September 22, 2026 5 7 2
of-way. The sheer volume of both the routine and emergency tree work requires additional staffing and equipment resources beyond the limits of what the Grounds Division is able to provide.
On August 19, 2026, the City advertised for bid the Citywide Tree Pruning and Removal Project on the City’s website, with the active builder exchanges listed in the California Uniform Construction Cost Accounting Commission’s Cost Accounting Policies and Procedures Manual 2019 Edition, and with the Bay Area News Group for two consecutive weeks, beginning on August 21, 2026. Eight proposals were received and were opened on September 10, 2026, at 2:00 p.m. in City Hall.
DISCUSSION
The lowest bidder, P31 Enterprises, Inc., submitted a bid of $208,209, which is approximately 31% below the Engineer’s Estimate for the project. The City has not worked previously with this contractor, but reference checks were satisfactory, with several successful high-profile projects found in their portfolio.
FISCAL IMPACT
The service contract with P31 Enterprises, Inc., in the not-to-exceed amount of $430,000, will be funded with monies available in the Lighting & Landscaping Fund (Account Number 282-33025-54111) for Fiscal Year 2026-2027 and Fiscal Year 2027-2028.
The is no impact on the General Fund.
RECOMMENDATION
Staff recommends that the City Council adopt a resolution awarding a two-year service contract to P31 Enterprises, Inc., in the amount of $208,209 per year, for a total not-toexceed amount of $430,000, for tree pruning and removal, and authorizing the City Manager, at their sole discretion, to exercise options to extend the contract for a third, fourth, and fifth year, for an additional amount of up to $255,000 per year, for a total notto-exceed amount of $1,195,000.
Prepared by: Jesus Banuelos, Grounds Supervisor
Submitted by: Marilou Ayupan, Public Works Director
Attachments
1. Attachment 1 – Notice of Inviting Bid
2. Draft Resolution
3. Exhibit A – Bid Results