City Council Staff Report Page 1 of 3 October 13, 2026
CITY COUNCIL
STAFF REPORT
Agenda Item No. 3.9
DATE: October 13, 2026
TO: Honorable Mayor and Members of the City Council
FROM: Joan Malloy, City Manager
SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute the Ninth Amendment to the Consulting Services Agreement with HDR, in the Amount of $70,104, for a Total Not-to-Exceed Contract Amount of $961,727, for Engineering Design and Construction Support for the At-Grade Pedestrian Crossing at BART, City Project No. 14-14
EXECUTIVE SUMMARY
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute the Ninth Amendment to the Consulting Services Agreement with HDR Engineering, Inc. (“HDR”), in the amount of $70,104, for a total not-to-exceed contract amount of $961,727, for Engineering Design and Construction Support and for the AtGrade Pedestrian Crossing at BART, City Project No. 14-14.
HDR is an engineering firm known for its railroad expertise and was involved in the early planning and design of the At-Grade Pedestrian Crossing at BART in the Station District.
This amendment should conclude their contract for this project.
STRATEGIC PLAN ALIGNMENT
This agenda item is in alignment with the following:
Goal C, Strategy 2: Economic, Community Development and Public Safety – Facilitate the build out of the greater Station District Area through the construction of the Quarry Lakes Parkway, completion of the pedestrian rail crossing, and implementing the recommendations of the Southern Alameda County Regional Rail Integration Study to make the Station District a passenger rail hub served by ACE.
BACKGROUND
The Union City Intermodal Station Project has been envisioned since the early 2000s as a two-sided BART Station with a new east entrance connecting to the Station District Agenda Item No. 3.9
City Council Staff Report Page 2 of 3 October 13, 2026
Area, a 30-acre-plus planned Transit-Oriented Development (TOD) site along 11th Street. The new east entrance will provide commuters and residents of the Station District neighborhood with easier access across the Union Pacific Railroad tracks to the BART Station, buses, and the Station District retail center via the free passage through the Station.
On March 25, 2014, the City Council adopted Resolution No. 4552-14 authorizing the City Manager to execute a Consulting Services Agreement, C3638, with HDR Engineering, Inc., in the amount of $107,819, to begin the engineering design for the Railroad At-Grade Pedestrian Crossing at the Oakland Subdivision. This work included assistance with the new public at-grade crossing for pedestrians and bikes across the Union Pacific Railroad (“UPRR”) track and the required permit applications with the California Public Utilities Commission (“CPUC”) and UPRR. The project also included coordination and securing approvals from BART.
On November 17, 2015, Union City executed the First Amendment to the Consulting Services Agreement with HDR, in the amount of $39,987, bringing the total contract amount to $147,806, for supplemental work required by UPRR to improve safety features in the design.
On August 15, 2016, Union City executed the Second Amendment to the Consulting Services Agreement with HDR, in the amount of $25,000, bringing the total contract amount to $172,806, to address unforeseen changes in scope arising from the review comments.
On September 13, 2016, the City Council adopted Resolution No. 4953-16 authorizing the City Manager to execute the Third Amendment to the Consulting Services Agreement with HDR, in the amount of $82,762, for a total contract amount of $255,568, to complete the project design and implement UPRR and BART comments.
On September 12, 2017, the City Council adopted Resolution No. 5126-17 authorizing the City Manager to execute the Fourth Amendment to the Consulting Services Agreement with HDR, in the amount of $32,000, for a total contract amount of $287,568, for Americans with Disabilities Act (“ADA”) ramp design changes for the at-grade pedestrian crossing design.
On February 25, 2019, Union City executed the Fifth Amendment to the Consulting Services Agreement with HDR, in the amount of $24,932, bringing the total contract amount to $312,500, for the supplemental survey and design changes required to eliminate the sump pump and reroute local drainage.
On April 14, 2020, the City Council adopted Resolution No. 5582-20, authorizing the City Manager to execute the Sixth Amendment to the Consulting Services Agreement with HDR, in the amount of $197,393, for a total contract amount of $509,893, for engineering design and preparation of the 100% PS&E (3rd Iteration) for the At-Grade Pedestrian Crossing at BART, City Project No. 14-14.
On April 9, 2024, the City Council adopted Resolution No. 6276-24, authorizing the City Manager to execute the Seventh Amendment to the Agreement with HDR, in the amount of $381,730, for a total not-to-exceed amount of $891,623, to finalize the Plans, Agenda Item No. 3.9
City Council Staff Report Page 3 of 3 October 13, 2026
Specifications and Estimates (PS&E), provide bid support during advertisement, and provide design services during construction.
On January 1, 2026, the Parties entered into an Eighth Amendment to the Agreement (“Eighth Amendment”), C5426-8A, to extend the term of services.
DISCUSSION
In August 2025, the City Council awarded the construction contract for the At-Grade Pedestrian Crossing at BART. Construction began in February 2026 and is currently anticipated to be completed by December 2026.
Approval of the Ninth Amendment to the Consulting Services Agreement with HDR Engineering, Inc. will provide continued engineering support through the remainder of construction. HDR services will include responding to contractor’s requests for information and submittals; addressing requests from the construction management team; providing additional project management oversight; coordinating with City staff and project stakeholders; and attending weekly construction meetings.
The proposed Ninth Amendment, in the amount of $70,104, will increase the not-toexceed contract amount to $961,727.
HDR will continue to provide engineering support through the completion of construction and project closeout, including the preparation of as-built record drawings.
FISCAL IMPACT
The Ninth Amendment to the Consulting Services Agreement with HDR Engineering, Inc., in the amount of $70,104, will be funded with the Public Improvements Fund (Account Number 41691414-57115), as identified in the approved Five-Year Capital Improvement Plan (CIP) for Fiscal Year 2026-2027.
RECOMMENDATION
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute the Ninth Amendment to the Consulting Services Agreement with HDR Engineering, Inc., in the amount of $70,104, for a total not-to-exceed contract amount of $961,727, for Engineering Design and Construction Support and for the BART Pedestrian At-Grade Crossing Project, City Project No. 14-14.
Prepared by: Farooq Azim, Retired Annuitant
Submitted by: Marilou Ayupan, Public Works Director
ATTACHMENTS
1. Attachment 1 – Ninth Amendment to the CSA with HDR Engineering, Inc.
2. Draft Resolution