MINUTES OF THE REGULAR MEETING OF THE
UPLAND CITY COUNCIL
JULY 25, 2022
OPENING The regular meeting of the Upland City Council was called to order by Mayor Bill Velto at 7:00 p.m. in the Council Chamber of the Upland City Hall.
1. ROLL CALL
2. 3.
4. S.
6. 7.
Present: Mayor Bill Velto, Council Members Janice Elliott, Carlos A. Garcia, Shannan Maust, and Rudy Zuniga
Staff: City Manager Michael Blay, City Attorney Stephen P. Deitsch, and City Clerk Keri Johnson
ADDITIONS/DELETIONS TO AGENDA None
ORAL COMMUNICATIONS None
CLOSED SESSION None
INVOCATION Roohie Ahmed, Middle Ground Muslim Center
PLEDGE OF ALLEGIANCE
PRESENTATIONS
Councilmember Zuniga
Police Chief Blanco recognized newly promoted Upland Police Department Employees.
CITY ATTORNEY
City Attorney Deitsch stated he had nothing to report.
ORAL COMMUNICATIONS
Armine Sargsyan provided information on the California Low -Cost Auto Insurance Program.
CONSENT CALENDAR
Councilmember Garcia removed Consent Calendar Items 10E and 10I for separate action. Motion by Councilmember Garcia to approve the remainder of the Consent Calendar, seconded by Councilmember Zuniga, and carried unanimously. /_�_1aa3S]9_lwe] aaI I Dll:10
Approved the Regular Meeting Minutes of July 11, 2022.
B. APPROVAL OF JUNE WARRANT AND PAYROLL REGISTERS
Approved the June Warrant Registers (check numbers 39242-39653) and Direct Disbursements totaling $8,122,628.69 and Payroll Registers totaling $2,259,965.15 (check numbers 162336-162501 and Electronic Fund Transfers 34424-35178).
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JULY 25, 2022
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C. TREASURER'S REPORT JUNE 2022
Received and filed the June 2022 Treasurer's Report
D. COMMUNITY FACILITIES DISTRICTS 2003-1, 2003-2 IMPROVEMENT AREAS 1 AND 2, 2015-1 IMPROVEMENT AREA 1, 2016-1 IMPROVEMENT AREAS 1 AND 2, 2016-2 AND 2017-1: INTENT TO LEVY AND COLLECT SPECIAL TAXES Adopted Resolution No. 6679 authorizing the levy of special taxes in:
Community Facilities District 2003-1 (Upland 54); Community Facilities District 2003-2 (The Colonies at San Antonio) - Improvement Area No. 1 and Improvement Area No. 2; Community Facilities District 2015-1 (Sycamore Hills) Improvement Area No. 1; Community Facilities District 2016-1 (Harvest at Upland) Improvement Area No. 1 and Improvement Area No. 2; Community Facilities District 2016-2 (Harvest Maintenance) and; Community Facilities District 2017-1 (Sycamore Hills Maintenance) for Fiscal Year 2022-23 F. REGIONAL SEWERAGE SUPPLEMENTAL CAPITAL OUTLAY FEE ADJUSTMENT Adopted Resolution No. 6680 amending the Regional Supplemental Capital Outlay fee from $7,379 to $7,600 per equivalent dwelling unit (EDU G. PURCHASE OF WATER UTILITIES SKID STEER LOADER
Approved the purchase of a 2022/23 Case SV340B Skid Steer Loader; 24" Asphalt Cold Planer; Pavement Breaker; Pick -Up Broom Attachment; and Transport Trailer from Sonsray Machinery in the amount of $205,000.
H. CONSIDER APPROVAL OF UNIT PRICE INCREASE TO CITYWIDE CONCRETE
MAINTENANCE CONTRACT FOR INFLATION
Approved a five -percent increase to Fiscal Year 2022-23 unit prices of D.M.
Contracting Inc. Citywide Concrete Maintenance Agreement.
J. CONSIDERATION OF AMENDMENT NO. 2 TO STATION COOPERATIVE AGREEMENT NO. 93-051 BETWEEN THE SAN BERNARDINO COUNTY
TRANSPORTATION AUTHORITY AND THE CITY OF UPLAND
Approved Amendment No. 2 to Station Cooperative Agreement No. 93-051 between the San Bernardino County Transportation Authority and the City of Upland, and authorized the City Manager to execute the Agreement.
ITEMS REMOVED FOR SEPARATE ACTION
E. CONSIDERATION OF AN AGREEMENT FOR CROSSING GUARD SERVICES Chief Blanco and Sergeant Duran answered questions posed by the Council regarding increasing crossing guard services around Upland High School in the afternoon.
Motion by Councilmember Garcia to approve the agreement with All City Management Services, Inc. for crossing guard services in the amount of
UPLAND CITY COUNCIL MINUTES
JULY 25, 2022
PAGE 3
$155,520 and authorize the City Manager to execute the agreement, seconded by Councilmember Elliott, and carried unanimously.
I. AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH RICHARD BRADY & ASSOCIATES FOR RESERVOIR 15 CONSTRUCTION MANAGEMENT
SERVICES
Public Works Director Yu provided information on construction challenges including supply chain issues, changes to materials, and pipeline issues.
Public Works Director Yu and Engineering Manager Critchfield answered questions posed by the Council regarding additional costs incurred to date and the maximum loan amount for the reservoir construction.
Motion by Councilmember Garcia to approve an amendment increase to the original agreement amount by $698,709 with Richard Brady & Associates, Inc. for construction management services for Project No. 9128, Replacement of
7.5 MG Reservoir and Water Improvements for a total contract amount of $1,896,444; and authorize the City Manager to execute the amendment, seconded by Councilmember Elliott, and carried unanimously.
11. PUBLIC HEARINGS None
12. COUNCIL COMMITTEE REPORTS
A. PUBLIC WORKS COMMITTEE MEETING, JULY 12, 2022
Councilmember Maust provided a recap of the meeting. This was for information only and no action was required.
13. BUSINESS ITEMS
A. DISCUSS OPTIONS REGARDING PLANNING COMMISSIONER APPOINTMENT
PROCESS
City Attorney Deitsch presented the staff report, which is on file in the City Clerk's Office.
There was discussion on the different options for the interview process and the advantages and disadvantages to conducting the interviews in an open forum.
Motion by Councilmember Zuniga to go with option one and establish and disband an ad hoc committee as needed to conduct the interviews, seconded by Councilmember Maust and carried unanimously.
City Attorney Deitsch stated that staff would draft revisions to the Resolution establishing procedures for committees, commissions, and boards, and bring it to Council at a future meeting for adoption.
B. CITY MANAGER'S ADVISORY PANEL RECOMMENDATIONS
City Manager Blay presented the staff report, along with a PowerPoint presentation, which is on file in the City Clerk's Office.
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JULY 25, 2022
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There was discussion on fiscal challenges faced by the City, a potential sunset clause for the proposed sales tax, the percentage of sales tax to place on the ballot measure, and oversight of revenue generated by the sales tax measure.
The Council directed staff to prepare Resolutions placing a once cent sales tax measure on the November 8, 2022 ballot and place the item on the August 8, 2022 City Council agenda for consideration.
14. COUNCIL COMMUNICATIONS
Councilmembers announced various activities throughout the community.
15. CITY MANAGER
City Manager Blay provided an update on the I-10 construction and announced the closure of San Antonio Avenue at the I-10 crossing.
16. ADJOURNMENT
Mayor Velto adjourned the meeting at 8:32 p.m. The next regularly scheduled City Council meeting is Monday, August 8, 2022.
SUBMITTED BY
Keri Johnso ity Clerk
APPROVED August 8, 2022