NOTICE IS HEREBY GIVEN, that the undersigned Mayor Bill Velto of the City of Upland, pursuant to legal requirements, does hereby call a special workshop of the Upland City
Council.
Monday, August 22, 2022
5:00 p.m.
City Council Chamber
Bill Velto, Mayor
AGENDA ATTACHED
Special Meeting
August 22, 2022
5:00 PM
City Council Chamber
***************
SPECIAL CITY COUNCIL WORKSHOP
1.CALL TO ORDER AND ROLL CALL
2.ORAL COMMUNICATIONS
Pursuant to Government Code Section 54954.2, any member of the public may address any item listed on the agenda. Anyone wishing to address the legislative body should submit a speaker card to the City Clerk at or prior to speaking. Speakers shall keep their comments to no more than three (3) minutes.
3.MEASURE L SPENDING PRIORITIES WORKSHOP
Hold a public workshop and direct staff to draft a resolution identifying spending priorities and a citizen's oversight committee that would be established should Measure L be approved by the voters on November 8, 2022. (Staff Person: Michael Blay)
4.ADJOURNMENT - The next regularly scheduled City Council meeting is Monday, September 12, 2022
NOTE: All Agenda items and back-up materials are available for public review at the Upland Public Library, downstairs reference desk at 450 North Euclid Avenue, the City Clerk's Office at 460 North Euclid Avenue and the City website at www.uplandca.gov .
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 909.931.4120. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR
35.102-35.104 ADA Title II ]
POSTING STATEMENT : On August 17 , 2022 a true and correct copy of this agenda was posted at 450 N. Euclid Avenue (Upland Public Library) and 460 N. Euclid Avenue (Upland City Hall) and the City Websit e at www.uplandca.gov
S T A F F R E P O R T
I T E M N O . 3.
D A T E :A ug ust 2 2, 2 02 2
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : S T E P H E N PA R K E R , C PA , A S S I S TA N T C I T Y M A N A G E R S U B J E C T :M E A S U R E L S P E N D I N G P R I O R I T I E S W O R K S H O P
R E C O M M E N D E D A C T I O N
I t is recom m end ed that C ity C oun cil h old a p u b lic w orkshop and d irect staff to d raft a resolu tion i d en ti fyin g sp end in g p ri ori ti es and a cit izen's oversi g h t com m i tt ee th at w oul d b e estab lished sh ould M easu re L b e ap p roved b y the voters on N ovem b er 8, 2 02 2.
G O A L S T A T E M E N T
Th e p rop osed action sup p orts th e C ity’s g oal of transp arency and fiscal resp on sib ility.
B A C K G R O U N D
For over th ree d ecad es th e C it y of U p land h as taken m an y ac ti on s aim ed at m ai n t ain in g the G eneral F u nd and t he services for resid ents th at it p rovid es. W h ile U p l and resid ents enjoy the local q u ality of life our com m un ity p rovid es, the C ity’s b ed room com m u nity statu s keep s it at a fin an c ial d efic it com p ared with oth er nei g h b orin g cities w ho h ave m ore rob ust com m ercial d evelop m ent.
Th e fin an c ial i m p act s to t h e C i ty have c h an g ed over the years, b u t one c om m on th read exists – contin ued action s of the S tat e th at h ave red uced an d lim ited C ity reven ues. Th e Up lan d 20 01 F in anc ial Workout P lan id entified th e S tat e’s reallocat ion of p rop ert y t ax reven ue to the E d u cation al Relief A ug m en tat ion F u nd as c ost in g U p l an d $1 6 m il li on i n t h e 1 9 9 0 ’s . T he Up lan d 2 01 3 F iscal C on d ition Rep ort was written on th e h eels of t he S tate t akin g aw ay the C ity’s Red evelop m en t A g ency an d , th ereb y m illions of d ollars in an nu al red evelop m en t fun d ing . Th e C ity c ont in ues to d eal w i th a long list of un fun d ed m an d at es from t h e S tate, m ost notab ly recen t req uirem ents for ad d ition al tracking an d rep ortin g in the Police D ep artm ent.
B eg in ning i n t h e 1 99 0’s , p rior C ity C oun cils have p roact ivel y “kep t th eir fin ancial hou se in ord er” b y red u ci ng sp end in g to l evels con si st ent w ith reven u e p rojections. M an y C it y services have b een out sou rced , m ajor cu ts have b een m ad e, and em p loyee con ces si on s have b een rep eated ly req u es ted . W hile th at m eth od ol og y h as allowed t h e C it y to m ai n t ain it s curren t fin ances, i t h as n ot all ow ed U p lan d to m ake su fficien t i n ves tm en t s in t he areas ou r resid ents have exp ress ed a st ron g d esire: M ai nt ain in g local s treets and al leys and rep ai ri ng p otholes, p rovid in g q uick resp onses to 9-1 -1 em erg encies, and ad d ressing hom elessn ess.
Recog nizing th e need to s eek p u b l ic inp ut and g u id ance on h ow to b est ad d res s th ese ch alleng es g oin g forw ard , a C ity M an ag er’s A d vi sory Pan el (A d visory Panel) con si st in g of local com m u nity lead ers wi th d eep ti es to t he C i ty of U p l an d ’s local b usin ess an d ci vic com m u nity w as conven ed . T he A d visory Panel w as p rovid ed w ith the following d ocum ents:
F inan cial D ocum ents, inclu d ing b u d g et, an nu al c om p reh en s ive fi n an ci al rep ort, reserve p olicy, and p en sion fu nd in g p olicy.
C u rrent Reven u e M aterial s, in clud in g p rop ert y t ax d ollar b reakd ow n , tax sh are d istrib u tion, revenu e history, sales tax tren d s, and a reg ion al sales tax rate m ap .
E xp en ses D iscu ssion M aterials in clud in g a 2 02 2 U p land Police O fficer A ssociation S tud y.
Referen ce M at eri als i n c lu d i n g a p oli ce d ep artm ent m on t h l y rep ort, C it y in frastructu re and p u b l ic w orks staffing referen c es, p u b lic facilities ad d ed to C ity i n frast ru ct u re from 20 13 -20 21 , and a 20 19 G ran d J ury com p lain t.
P reviou s E valu ati on s in clud in g a su m m ary of p ast ac ti on s , C ity st aff p osit ion s ab olish ed or d ow n g rad ed , a 2 00 1 F i nan ci al Workout P lan , a 2 01 3 F i sc al Tas k Force F iscal C on d ition Rep ort, an d ad d it ion al rep orts an d recom m en d at ion s along wi th th e 2 01 3 F iscal I m p act Task Forc e M em o to C ou nc il on 1 /10 /14 , an d t h e 20 16 F in anc ial S ustainab ilit y P lan S taff Rep ort.
A d visory Pan el m em b ers w ere all volu n t eers , b ot h res id en t s an d loc al b usin ess ow ners, servin g with out com p en sat ion . I n Feb ru ary 2 02 2, t h e C ity M anag er ap p oi nt ed ei g h t (8) m em b ers to t he A d visory Pan el, an d req u ested it s m em b ers rep ort t o th e C ity C ou n c il at the con clusion of th eir service. E ach A d visory Pan el m em b er was as ked to review th e d ocum ents p rovid ed an d b ring a un iq ue an d fresh p ersp ective to th e fiscal ch alleng es faced b y th e C ity.
C u rrent c h al len g es to t h e C it y b u d g et inclu d e recen t increased servic e cos ts d u e to im p acts of C O V I D an d inflationary p ressures. T hose ch alleng es com b in e w ith em p loyee staffin g an d com p en sation is su es, cau si ng h ig her turnover of em p l oyees and the l ost b enefi t of the in stitution al kn ow led g e an d training d ollars that w ere invested in th em .
O n J un e 13 , 20 22 , C ity C oun cil ad op ted the F iscal Year 2 02 2-2 02 3 A nn ual B u d g et with a $2 .4 m illion t ran sfer from th e A m eri can Rescue P lan A ct F un d , th e th ird c ons ecu ti ve year that one- tim e m oney was necessary to b alance th e C ity's b ud g et.
O n J u l y 1 1, 20 22 , th e C hai r and C o-C h ai r of the C it y M anag er’s A d visory Pan el p resent ed to th e C ity C oun cil t heir fi nd in g s. Th e A d vis ory Pan el p rovi d ed several recom m en d at ion s for in creasing C i ty reven ues an d u nan im ously recom m end ed p lac in g a on e cen t (1 ¢) sal es tax m easure on an up com in g election and allow in g the voters of Up lan d to d ecid e th e outcom e.
O n J uly 25 , 20 22 th e M ayor and C i ty C ou n ci l d is cu ss ed t h e recom m en d at ion s of t h e A d visory Panel an d d i rec ted st aff t o b rin g fort h a res olu ti on p l aci n g a on e cen t (1¢) sales tax m easu re on t he N ovem b er 8 , 20 22 G en eral M u nicip al E lecti on. T h ere was un ani m ou s s u p p ort am on g C ity C ou n ci l for p rovid in g resi d en ts wi th an op t ion on the N ovem b er 2 02 2 b allot to con sid er a sales tax th at w ou l d p rovid e th e C it y w ith ap p roxim at ely $1 6 m i ll ion in l ocal ly con troll ed fu nd s p er year.
O n A u g u st 8 , d urin g p u b lic com m ent , fou r m em b ers of t h e p u b l ic s p oke reg ard in g th e sales tax m easure, with all b eing sup p ortive. A fter hearin g p u b lic com m ent an d ad d ition al
d iscussion on th e d ias, C i ty C ou n ci l un anim ou sly voted to p l ace a G eneral Tax M eas u re - known as t he U p lan d P u b l ic S afety an d C ity S ervic es M eas u re - on t he b al lot for N ovem b er 8, 20 22 .
O n A u g u st 1 5, 20 22 , T he S an B ern ard in o C oun ty Reg istrar of Voters assig ned letter "L " to the Up lan d b allot m easu re.
I S S U E S /A N A L Y S I S
A d d itional sales t ax reven ue wou ld h ave a su b stan tial p ositive im p act on th e C i ty’s ab i li ty to red uce c ri m e; i m p rove 9 -1-1 resp on s e, enh anc e p rog ram s t o red uce d rug an d g ang activity; m aintain st reet s an d al leys ; keep p ub li c areas safe an d c lean , an d att rac t and retain local b u sinesses an d job s . H owever, i f resid ents ad op t M eas u re L , t he fu n d s w ould g o in to the C ity's G en eral F u nd , and b e availab le to sp end in any m ann er that C ity C oun cil sees fit.
Th e C it y h as con d u ct ed p u b l ic su rveys of th e c om m u n it y’s p riorit ies an d recom m en d ation s and ad vert ised th ese surveys on soc ial m ed ia, th e C ity w eb sit e, u ti li ty b ill in serts, an d the Up lan d Tod ay m ag azin e to en c ou rag e resid en t p articip at ion . T he su rvey req u es ted resid ents p rioritize C ity services for fu n d in g . Th e su rvey resu lt s s howed th at resi d en ts st ron g l y favored fun d ing p ub lic safet y an d p u b l ic in frastructu re, sp ecifically t he p avi ng of st reet s an d alleys.
A d d itionally, staff h as m et with com m un ity g rou p s to review th e survey resu lts and there h as b een g en eral con sen su s that th ese p riorities are an accu rate reflection of th e com m u nity.
Th is w orks h op was sch ed u led in an effort t o m ake clear to th e com m un ity w h at C it y C oun cil's sp end in g p ri ori ti es w ould b e wi th ad d i ti onal sales tax reven ue s h ou ld M easu re L - t he Up lan d P u b lic S afety and C ity S ervices M easure - b e ad op ted b y Up lan d voters.
Th e g oals of the worksh op are to:
S olicit com m u nity inp ut
D iscu ss sp end in g p riorities
D iscu ss p u b lic d isclosure and a citizen 's oversig ht com m ittee I n stru ct S taff to b ring b ack a res olu ti on wi th id en t ifi ed s p en d i n g p riorit ies an d citizen's oversig ht com m ittee for consid eration at the S ep tem b er 1 2 C ity C ou ncil m eetin g
F I S C A L I M P A C T S
Th ere is n o fis cal im p ac t w i th the d iscu ssion of sp end in g p ri ori ti es or a ci ti zen 's oversig h t com m ittee.
A L T E R N A T I V E S
P rovid e altern ative d irection to staff.
AT TAC HM E NT S :
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