Upland City Council
January 9, 2023

U P L A N D C I T Y C O U N C I L

A G E N D A
J a n u a ry 9 , 2 0 2 3
C ity C ou n ci l C h a mbe r

B I L L V E L T O, M A Y O R
C A R L O S A . G A R C I A , M A Y O R P R O T E M

J A M E S B R E I T L I N G, C O U N C I L M E M B E R

S H A N N A N M A U S T, C O U N C I L M E M B E R

R U D Y Z U N I G A , C O U N C I L M E M B E R

M I C H A E L B L A Y , C I T Y M A N A G E R
S T E P H E N P . D E I T S C H , C I T Y A T T O R N E Y

D I S R U P T I O N O F M E E T I N G S
I n d ivid uals wh o d em onstrate d isru p tive cond uct d urin g C ity C ou ncil m eetin g s th at p revent th e C ity C oun cil from cond ucting its m eeting in an ord erly m ann er are g u ilty of a m isd em ean or as stated in P C 40 3, d isru p tin g a p ub lic m eeting , and are sub ject to rem oval from th e ch am b er or arrest.
* * * * * * * * * * * *
5 :3 0 P M - C losed S ession

1.C A L L T O O R D E R A N D R O L L C A L L

2.A D D I T I O N S -D E L E T I O N S T O A G E N D A

3.O R A L C O M M U N I C A T I O N S
T his is a tim e for an y citizen to c om m en t on it em l is ted on th e cl osed session ag end a on ly. A n yon e wish in g to ad d ress t he leg is lat ive b od y is req u est ed to sub m it a sp eaker card t o th e C ity C l erk at or p rior to sp eaking . T h e sp eakers are req u ested to keep th eir com m en ts to n o m ore t h an th ree (3 ) m inu tes. Th e use of visu al aid s w ill b e in clud ed in the tim e lim it.

4.C L O S E D S E S S I O N

A .C LO S E D S E S S I O N C O N F E R E N C E W I T H L A B O R N E G OT I A TO R S G overn m en t C od e S ection 54 95 7.6

A g ency D esig n ated
Rep resen tatives:

C ity M anag er M ichael B lay, A ssistant
C ity M anag er S tep hen Parker, and
H um an Res ou rces /R i sk M an ag er Terry
D oyle
E m p loyee org an izations: Up lan d M id -M an ag em ent A ssociation , Up lan d C it y E m p loyees A ssociation ,
Up lan d Police O fficers A ssociation, and
Up lan d Police M an ag em ent A ssociation
Un rep resented E m p loyees:E xecu tive S taff an d N on - Rep resen ted /C on fid ential E m p loyees
B.C LO S E D S E S S I O N C O N F E R E N C E W I T H L E G A L C O U N S E L - E X I S T I N G

L I T I G A T I O N
(Parag rap h (1) of su b d ivi si on (d ) of C aliforn ia G overn m en t C od e S ection 54 95 6.9 )
C ase
N am e:

U p land C om m un ity F irst v. C it y of U p lan d , S an B ernard ino C oun ty S up erior C ourt of C aliforn ia
C ase
N u m b er:

S an B ern ard i n o C oun ty S u p erior C ou rt of C ali forn ia C ase N o.

C I V D S 2 01 35 58
* * * * * * * * * * * *
7:00 P M

5.I N V O C A T I O N
D r. Kaissi, M id d le G roun d M uslim C enter

6.P L E D G E O F A L L E G I A N C E

7.P R E S E N T A T I O N S

8.C I T Y A T T O R N E Y

9.O R A L C O M M U N I C A T I O N S
T his i s a t im e for an y ci ti zen t o com m ent on an y it em li st ed or n ot li st ed on th e ag end a. A nyon e wi sh in g to ad d res s the leg islat ive b od y i s req u es ted t o su b m it a sp eaker card t o th e C i ty C lerk at or p rior to s p eaki n g . T h e sp eakers are req u ested t o keep th eir com m en ts to no m ore t h an three (3) m in u t es. S p eakers will b e g iven fi ve (5 ) m inu tes d u ri n g p ub lic h eari ng s. T h e use of visu al ai d s will b e i n c lu d ed in th e t im e li m i t. P ub li c com m ents an d q u est ion s for t h e p urp ose of h earing curren t m at ters of con cern in ou r com m u n i ty an d to p rovid e c it izen s a m eth od for th e p ub li c to h ear th ose con cerns in an op en ven u e is encourag ed .

H owever, u n d er t he p rovisions of t he B rown A ct , th e C ity C ou n c il is p rohib ited from d iscu ssion of it em s n ot listed on t he ag end a, and th erefore, th e C ity C oun cil, C ity M an ag er, or C it y A tt orn ey w il l t ake com m u n i cat ion s un d er ad visem en t for consid eration an d ap p rop riate resp on s e or d i sc u s si on at a later tim e.

10.C O N S E N T C A L E N D A R
A ll m at ters list ed u n d er th e C onsent C al en d ar are c on s id ered t o b e rou ti ne and will b e en act ed b y on e roll call vot e. T h ere w i ll b e no sep arat e d is cu ss ion of

these i tem s u n l ess m em b ers of t h e l eg i sl ati ve b od y req uest sp ecific item s b e rem oved from th e C on sen t C alen d ar for sep arate action.

A .A P P R O V A L O F M I N U T E S
A p p rove th e S p ecial M eeting M inu tes of D ecem b er 12 , 20 22 and th e Reg u lar M eeting M in utes of D ecem b er 12 , 2 02 2. (S taff Person: Keri J oh nson)
B.M A YO R A L A P P O I N T M E N T S F O R 2 02 3
C E Q A : N ot a p roject.

Ratify t he M ayoral A p p oin tm ents for 20 23 , ap p oin ting C ou n ci l M em b ers and C it y Rep resen tatives t o C ity C ou nc il com m ittees an d various C it y and reg ion al com m ittees. (S taff Person: Keri J ohn son ) C .R E S I G N A T I O N O F C I T Y E N V I R O N M E N TA L S U S TA I N A B I L I T Y

A D V I S O R Y C O M M I TT E E M E M B E R
C E Q A : N ot a p roject.

A ccep t th e res ig n at ion from E nvi ron m en tal S u st ain ab ility A d visory C om m ittee M em b er J am es B reitlin g . (S taff Person : Keri J oh nson) D.T R E A S U R E R 'S R E P O RT N O V E M B E R 20 22 Receive and file t h e N ovem b er 2 02 2 Treasu rer's Rep ort. (S t aff Person :

S tep h en Parker)
E .A P P R O V E T H E R E V I S I O N S F O R T H E J O B S P E C I F I C A T I O N S A N D

S A L A R Y R A N G E F O R T H E P O L I C E R E C O R D S S U P E R V I S O R C E Q A : N ot a p roject
A p p rove revisions to the job sp ecifications and salary rang e for the Police Record s S u p ervisor. (S taff Person : S tep h en Parker) F.A P P R O V E T H E R E V I S I O N S F O R T H E J O B S P E C I F I C A T I O N S A N D

S A L A R Y R A N G E F O R T H E P O L I C E D I S PA TC H S U P E R V I S O R C E Q A : N ot a p roject.

A p p rove revisions to the job sp ecifications and salary rang e for the Police D isp atch S u p ervisor. (S taff Person : S tep h en Parker) G .C A L R E C Y C L E U S E D O I L PA Y M E N T P R O G R A M (O P P ) C Y C L E 12 G R A N T C E Q A : N ot a p roject.

A ccep t th e C al Recycle U sed O il Paym en t P rog ram (O P P ) C ycle 1 2 g rant aw ard of $1 0,8 78 and ap p rop riate the fu nd s. (S taff Person : B rad en Yu) H .B E V E R A G E C O N TA I N E R R E C Y C L I N G C I T Y/C O U N T Y PA Y M E N T

P R O G R A M G R A N T
C E Q A : N ot a p roject.

A ccep t th e C al Recycle B everag e C ontain er Recycling C ity/C ou nty Paym ent P rog ram (Recyc le F un d ing C ycl e F Y 2 02 0-2 1) G rant Award of $1 9,6 21 and ap p rop riate the fu nd in g . (S taff Person : B rad en Yu) I .V E H I C L E P U R C H A S E F O R R E C R E A T I O N , W A T E R U T I L I T Y, A N D

J A N I TO R I A L D I V I S I O N
C E Q A : N ot a p roject.

A p p rove a p urch ase ord er i n th e am oun t of $1 70 ,99 7.4 0 to M . K . S m ith C h evrolet for t h e p u rch ase of fi ve (5) n ew C h evrol et Fou r D oor C olorad o P ick-Up s; an d au th orize the C ity M an ag er to execute all d ocum ents on b eh alf of the C ity. (S taff Person: B rad en Yu )
J.A P P R O V E A M E N D M E N T TO T H E P R O F E S S I O N A L S E R V I C E S

A G R E E M E N T W I T H K S M E L E C T R I C F O R M OTO R C O N T R O L C E N T E R U P G R A D E A T P L A N T N O. 6
C E Q A : S i nce t h e con st ru ct ion p h ase of t he p roject i s com p l ete th is p roject

is E xem p t from the C aliforn ia E n vironm ental Q u ality A ct.

A p p rove A m end m en t N o. 1 t o t he P rofes si on al S ervices A g reem en t with K S M E l ect ri c for th e P l an t N o. 6 M otor C on t rol C en t er U p g rad e p roject; exten d ing t he ag reem ent b y one h u n d red eig hty (1 80 ) calend ar d ays ; and authorize the C ity m an ag er to execute the am en d m ent. (S taff Person :

B rad en Yu)

11.P U B L I C H E A R I N G S
A .C O N S I D E R A T I O N O F Z O N I N G C O D E A M E N D M E N T N O. 22 -00 03 TO A M E N D U P L A N D M U N I C I PA L C O D E S E C T I O N 17 .15 .08 0(F ) (A D V E R T I S I N G S I G N S A N D S T R U C T U R E S N E A R F R E E W A Y S ) Th e C ity C oun cil w ill con sid er Zon in g C od e A m en d m ent N o. 22 - 00 03 am end in g U p land M u n ic ip al C od e S ec ti on 1 7.1 5.0 80 (F ) (A d vertising S ig n s A nd S tru ctures N ear F reew ays). (S taff Person ; Rob ert D alq u est) Recom m end ation:1 )S taff P resen tation
2 )H old P u b lic H earing
3 )C lose P ub lic H earin g

4 )C E Q A : D et erm in e th e O rd i n an ce is exem p t from the C alifornia E n vironm ent al Q u ality A c t (C E Q A ) p u rsuan t to S tate C E Q A G u id elines S ection s 15 06 1(B )(3) an d 1 53 11 .

5 )H old fi rs t read ing b y title on ly, waive fu rt her read in g , and in trod u ce an O rd in ance am en d ing Up lan d M u nicip al C od e S ec ti on 1 7.1 5.0 80 (F ) (A d vertisin g S ig n s A n d S tructu res N ear F reew ays) b y increasin g th e m axim um t w ent y-five (25 ) foot h eig h t allow ed for freeway-orien ted ad vertisin g sig n s for com m ercial p rop erty w it h a m in im u m fron tag e of 25 0 feet on a freeway, allow p rop ert y in t he Reg i on al C om m ercial Zoning D i st ri ct th at is not ad jacen t t o a freew ay to have a freew ay-oriented ad vertisin g sig n, an d
estab lish d esig n stand ard s.

B.C O N S I D E R A T I O N O F A N O R D I N A N C E TO A D O P T B Y R E F E R E N C E T H E 20 22 E D I T I O N O F T H E C A L I F O R N I A B U I L D I N G C O D E S TA N D A R D S Th e C ity C ou n ci l w ill consid er an O rd inan ce t o ad op t b y referen ce t h e 20 22 C alifornia B uild in g S t an d ard s C od e, tog eth er w it h cert ain ap p en d i ces and p en alties. (S taff Person: Rob ert D alq uest)
Recom m end ation:1 )S taff P resen tation
2 )H old P u b lic H earing
3 )C lose P ub lic H earin g
4 )C E Q A : N ot a p roject.
5 )H old second read in g b y nu m b er an d title on ly an d ad op t O rd inan ce N o. 1 97 3 ad op tin g b y reference th e 20 22 C alifornia B u ild ing S tand ard s C od es (Parts 1 , 2, 2 .5, 3 , 4, 5 , 6, 9 , 10 , 11 and 12 , C alifornia C od e of Reg u lation s, T itle 2 4) with local am end m en ts b ased on th e C ity of U p land ’s C lim atic, Top og rap h ical and G eolog ical C ond ition s.

12.C O U N C I L C O M M I T T E E R E P O R T S

13.B U S I N E S S I T E M S

A .C A L P E R S A N D B L A S T P E N S I O N U P D A T E P R E S E N TA T I O N B Y

G O V I N V E S T
C E Q A : N ot a p roject.

Receive and file a C al P E R S an d B L A S T Pen sion U p d ate p resentation b y G ov I n vest. (S taff Person: S tep hen Parker)

14.C O U N C I L C O M M U N I C A T I O N S

15.C I T Y M A N A G E R

16.A D J O U R N M E N T
T he n ext reg ularly sc hed ul ed C ity C oun ci l m eetin g i s M on d ay, J anu ary 23 , 2 02 3.

N O T E : I f yo u cha l l e ng e t h e p u b l i c h e a ri ng (s ) o r t he re l a t e d e nvi ro nm e n t a l d e t e rm i na t i o ns i n co u rt , yo u m a y b e l i m i t e d t o ra i s i n g o nl y t h o s e i s s ue s yo u o r s o m e o n e e l s e ra i s e d a t t h e p ub l i c h e a ri ng d e s cri b e d i n t h i s no t i ce , o r i n w ri t t e n co rre s p o nd e nce d e l i ve re d t o t he C i t y o f U p l a nd , a t , o r p ri o r t o , t he p ub l i c he a ri n g .

A l l A g e n d a i t e m s a n d b a ck-u p m a t e ri a l s a re a va i l a b l e f o r p u b l i c re vi e w a t t h e U p l a nd P ub l i c L i b ra ry, d o w n s t a i rs re f e re n ce d e s k a t 4 5 0 N o rt h E ucl i d A ve nue , t h e C i t y C l e rk's O f f i ce a t 460 N o rt h E ucl i d A ve nue a nd t h e C i t y w e b s i t e a t w w w.u p l a nd ca .g o v.

I n co m p l i a n ce w i t h t h e A m e ri ca n s w i t h D i s a b i l i t i e s A ct , i f yo u n e e d s p e ci a l a s s i s t a nce t o p a rt i ci p a t e i n t hi s m e e t i n g , p l e a s e co n t a ct t h e C i t y C l e rk's O f f i ce , 931-4 1 2 0 . N o t i f i ca t i o n 48 h o u rs p ri o r t o t h e m e e t i n g w i l l e n a b l e t he C i t y t o m a ke re a s o n a b l e a rra n g e m e n t s t o e n s ure a cce s s i b i l i t y t o t h i s me e t i ng . [2 8 C F R 3 5 .1 0 2 -35.104 A D A T i t l e I I ] P O S T I N G S T A T E M E N T : O n J a nua ry 4 , 2 0 2 3 a t rue a nd co rre ct co p y o f t h i s a g e n d a w a s p o s t e d o n t he b ul l e t i n b o a rd s a t 450 N . E ucl i d A ve nue (U p l a n d P ub l i c L i b ra ry) a n d 4 6 0 N . E u cl i d Ave n u e (U p l a nd C i t y H a l l ) a n d t he C i t y w e b s i t e a t w w w.up l a n d ca .g o v.

S T A F F R E P O R T
I T E M N O . 10.B .

D A T E :J anu ary 9 , 20 23
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : K E R I J O H N S O N , C I T Y C L E R K S U B J E C T :M A YO R A L A P P O I N T M E N T S F O R 20 23

R E C O M M E N D E D A C T I O N
I t is recom m en d ed t h at t he C ity C ou ncil ratify th e M ayoral A p p oin tm ent s for 20 23 , ap p ointin g C ou ncil M em b ers and C it y Rep resen tat ives to C i ty C oun cil com m i tt ees an d vari ou s C i ty an d reg ion al com m ittees.

G O A L S T A T E M E N T
Th e p rop osed action sup p orts th e C i ty's g oal t o p rovid e rep res en t ati on on C i ty an d reg ion al b oard s and com m ittees.

B A C K G R O U N D
P u rsuan t t o G overn m en t C od e S ection 4 06 05 , the M ayor, wi th th e ap p roval of t h e C ity C ou ncil, sh all m ake all ap p ointm en ts to b oard s, com m issions, and com m ittees.

I S S U E S /A N A L Y S I S
Th e C i ty h as s tan d i n g l eg i sl ati ve c om m it tees wi th t w o m em b ers of th e C it y C oun cil servin g on each com m ittee. I n ad d ition to the stan d ing com m ittees, m em b ers of th e C ity C oun cil an d oth er C it y Rep res en t ati ves als o rep resen t th e C it y of U p lan d b y servin g on various C ity an d reg ion al com m i tt ees. P u rsuan t to t he p reviou sl y referenced cod e, th e M ayor m akes ap p oin tm ents to t h es e com m i tt ees (s ee att ach m en t). T hes e new ap p oint m en ts m u st b e ratified b y th e C ity C oun cil.

E N V I R O N M E N T A L D E T E R M I N A T I O N

N ot a p roject.

F I S C A L I M P A C T S
Th ere is n o fiscal im p act related to th is action .

A L T E R N A T I V E S
P rovid e altern ative d irection to staff.

AT TAC HM E NT S :

Description
M ayoral Appointments 2023

Members Term Expires
Chairperson Rudy Zuniga Dec-24
Carlos Garcia Dec-24
Chairperson James Breitling Dec-24
Shannan Maust Dec-24
Chairperson Carlos Garcia Dec-24
James Breitling Dec-24
Members
Council Representative James Breitling Dec-24
Rudy Zuniga Dec-24
Bill Velto Dec-24
Rudy Zuniga Dec-24
Braden Yu Dec-24
John Robles Dec-24
Members
James Breitling Dec-24
Alternate Carlos Garcia Dec-24
Policy Committee Bill Velto Dec-24
Rudy Zuniga Dec-24
Nicole DeMoet Dec-24
Alternate Braden Yu Dec-24
Legislative Task Force Bill Velto Dec-24
Bill Velto Dec-24
Alternate Carlos Garcia Dec-24
Carlos Garcia Dec-24
Alternate James Breitling Dec-24
Bill Velto Dec-24
Board Member Carlos Garcia Dec-24
Carlos Garcia Dec-24
West Valley Mosquito and Vector Control District
San Bernardino County Interagency Council on Homelessness ONT-IAC (Ontario International Airport-Inter Agency Collaborative) SBCTA/SBCOG Board

Plans and Programs Committee
Inland Empire Utility Agency
Alternate
Technical Committee
League of California Cities
OMNITRANS Board
Regional Committees
County Solid Waste Task Force
Alternate
Technical Advisory Committee
Alternate
Water Facility Authority
Public Works Committee
City Committees
Sister City
Library Board
Council Legislative Committees
Economic Development Committee
Finance Committee
(Supersedes Appointments ending December 2022)

CITY OF UPLAND

MAYORAL APPOINTMENTS
APPOINTMENTS FOR 2023
(Effective January 2023 - December 2024)

S T A F F R E P O R T
I T E M N O . 10.C .

D A T E :J an uary 9, 2 02 3
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : K E R I J O H N S O N , C I T Y C L E R K S U B J E C T :R E S I G N A T I O N O F C I T Y E N V I R O N M E N TA L S U S TA I N A B I L I T Y

A D V I S O R Y C O M M I TT E E M E M B E R

R E C O M M E N D E D A C T I O N
I t is rec om m en d ed th at t h e C ity C oun cil ac cep t th e resig nat ion from E n vironm ental S u stain ab ility A d visory C om m ittee M em b er J am es B reitlin g .

G O A L S T A T E M E N T
Th e p rop osed act ion su p p ort s th e C i ty's g oal to p rovi d e op p ortu nities for t h e cit izenry to p articip ate i n local g overn m en t throug h servic e on vari ous com m ittees, com m i ss ion s, an d b oard s.

B A C K G R O U N D
Th e E n vi ron m en tal S u s tai n ab il it y A d vi sory C om m it tee act s in an ad visory cap acity on issu es p ertaining t o en vi ron m en tal im p ac ts , su st ain ab i li ty p rac ti ces , and leg islat ive m and ates th at im p act th e en vironm ent al h eal th and t he w ell -b ei n g of t he C i ty of U p lan d and i ts resid ents.

Th e C om m itt ee w il l collab orate on en viron m en t al m atters t o p rom ot e en vironm ental su stain ab ility with in th e com m u ni ty. T he C om m it tee wi ll m ake recom m en d at ion s i n reg ard to com m u nity clean -up s, b eau t ifi cat ion cam p aig ns, E art h D ay events, p ub li c ou treach , an d ed u cation on issu es i nc lu d i ng recycling , st orm water p oll ut ion , water c ons ervat ion an d su stain ab ility p rac ti ces . T he C om m it tee's m ission is to im p rove the overall en vironm ental health of th e C ity.

M r. B reit li ng w as ap p oin ted to th e E n vi ron m en tal S ustainab ilit y A d vis ory C om m itt ee on J u ly 12 , 20 21 an d was nom in ated b y M ayor V elt o. T he t erm of t he ap p oi n t m en t w ill exp ire in D ecem b er 20 24 .

I S S U E S /A N A L Y S I S
Th e C it y C lerk's O ffi ce rec eived M r. B reitlin g 's resig nat ion on D ec em b er 12 , 2 02 2. T he resig nation c reat es an u n s ch ed u led vacan cy, an d G overn m en t C od e S ection 54 97 4 req u ires vacan cies b e p osted for 1 0 workin g d ays b efore n ew ap p oin tm ents can b e m ad e.

Th e n otice of un sched uled vacan cy w as p ost ed at ci ty h all, t he li b rary, an d on th e C ity's w eb site on D ecem b er 1 3, 2 02 2.

E N V I R O N M E N T A L D E T E R M I N A T I O N

N ot a p roject.

F I S C A L I M P A C T S
Th ere is n o fiscal im p act associated with th is action .

A L T E R N A T I V E S
P rovid e altern ative d irection to staff.

AT TAC HM E NT S :

Description
No Attachments Available

S T A F F R E P O R T
I T E M N O . 10.D .

D A T E :J anu ary 9 , 20 23
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : S T E P H E N PA R K E R , C PA , A S S I S TA N T C I T Y M A N A G E R

LO N D A B O C K-H E L M S C PA , F I N A N C E O F F I C E R S U B J E C T :T R E A S U R E R 'S R E P O R T N O V E M B E R 2 02 2

R E C O M M E N D E D A C T I O N
I t is recom m en d ed th at th e C i ty C ou n ci l receive an d file th e N ovem b er 20 22 Treasurer's Rep ort.

G O A L S T A T E M E N T
Th e p rop osed ac ti on su p p ort s the C i ty's g oal to m an ag e th e C it y's resources i n a fiscally resp on sib le m an ner.

B A C K G R O U N D
Per C aliforn ia G overn m en t C od e S ect ion 53 64 6(b ), the C it y's treasu rer or ch ief fi sc al officer m ay rend er a treasu rer's rep ort t o th e C it y C ou n c il on a q uarterly b asi s. Th e C ity has elected to p rovi d e th is rep ort t o C i ty C ou nc il m onthly, b u t th e C i ty's I n vest m en t Pol ic y (ap p roved M ay 23 , 20 22 ) req u ires th e I nvestm ent O ffic er to p rovid e a rep ort q u art erl y t o t he F inan ce C om m ittee at reg u larly s ch ed u led m eet in g s . T his rep ort shall i nclu d e t he t yp e of in vestm en t, issu er, d ate of m atu ri ty, p ar, an d d ol lar am ou n t in vest ed on all secu rities, cu rrent m arket value as of th e d at e of th e rep ort , investm ent s and m on ies h eld b y th e local ag en cy, and shall ad d ition ally inclu d e a d esc ri p t ion of an y of th e l ocal ag en cy's fun d s, i nves tm ent s, or p rog ram s, th at are u nd er t he m an ag em ent of con tract ed p arties, i n c lu d i n g lend in g p rog ram s. Th e rep ort sh all in cl u d e a st atem ent of c om p li an c e wi th t he in vest m en t p olicy an d s hal l in clud e a statem ent n oting t h e C ity's ab ilit y t o m eet i ts exp en d it u re req u irem en ts for th e n ext six m on th s.

I S S U E S /A N A L Y S I S
Th e su b m ission of the m onthly Treasu rer's Rep ort is a com p liance m easure.

F I S C A L I M P A C T S
Th ere is n o fiscal im p act associated with th is action .

A L T E R N A T I V E S
P rovid e altern ative d irection to staff.

AT TAC HM E NT S :

Description
T reasurer's Report

S T A F F R E P O R T
I T E M N O . 10.E .

D A T E :J an uary 9, 2 02 3
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : S T E P H E N PA R K E R , C PA , A S S I S TA N T C I T Y M A N A G E R

T E R R Y D OY L E , H U M A N R E S O U R C E S /R I S K M A N A G E R S U B J E C T :A P P R O V E T H E R E V I S I O N S F O R T H E J O B S P E C I F I C A T I O N S A N D

S A L A R Y R A N G E F O R T H E P O L I C E R E C O R D S S U P E R V I S O R

R E C O M M E N D E D A C T I O N
I t is recom m end ed th at th e C it y C ou ncil ap p rove revision s to th e job s p ec ifi cat ion s an d salary ran g e for th e Police Record s S up ervisor.

G O A L S T A T E M E N T
Th e p rop osed act ion su p p ort s t h e C it y's g oal to p rovi d e U p land em p loyees w ith fair com p en sation and to correctly classify em p loyees b ased on th e job d uties p erform ed .

B A C K G R O U N D
Th e C i ty of U p land 's M erit Sys tem Ru les an d Reg u lat ion s estab lish t h e p erson nel syst em for th e C i ty of U p land an d p rovi d e for an eq uitab le an d un iform p roced ure for d ealin g w ith p erson nel m att ers th rou g h a d ep art m en t of p ers on n el an d p rovi d e for em p loym ent w ith the C ity of U p l an d on a m eri t b as is , so th e b est q u alified p erson sh all b e b roug ht i nt o t h e service of th e C ity.

I n ad d it ion to est ab l ishi ng an eq u it ab le an d u niform p roced ure for d ealin g wi th p ersonn el m atters, t h e M erit System Ru l es and Reg ulations est ab l is h es a c las si fic ati on p l an for p erson nel. Th is c las si fic ati on p lan p rovid es a g rou p of job s b y com m on ali ty of d u ties, resp on sib ilities, an d fu nctions for each job sp ecification with in th e p lan.

F rom ti m e-t o-ti m e as m ay b e d eem ed necessary to c arry out t h e i nt ent and p u rp os es of the C ity, the C oun cil m ay revi se t h e classification p lan covering all p os it ion s i n t h e com p etitive service.

I S S U E S /A N A L Y S I S
Th e H um an Resou rces D i vis ion routin ely c oll ab orates with d ep art m en ts for th e estab lish m en t, revisions, d eletions of job sp ecification s, as w ell as salary su rveys.

Th e cu rrent in cu m b ent servin g i n t h e role of Police Rec ord s S u p ervi sor h as su b m it ted their in ten t to ret ire in D ec em b er 2 02 2. Th e Pol ic e D ep art m en t h as req u es ted a review of th e job sp ecifications to en su re th at i t ad d ressed th e n eed s of t he s ervi ces it p rovi d es t o th e C ity. A s a resu lt of th is review, it has b een d eterm in ed th e curren t job sp ecification need s revisions in ord er to m eet th e need s of th e C it y and t o accurately d efin e th e d ut ies of t he p osition, as well as the salary.

B elow i s the su rvey resu lts of s u rrou n d in g ag encies for ann ual s alary for Poli ce Record s S u p ervisor inclu d ing Up lan d :

C ity S tarting S alary E nding S alary
C hi no 5 7,6 12 .00 74 ,90 4.0 0
C larem on t 5 0,3 28 .00 60 ,79 2.0 0
C ol ton 4 8,6 94 .88 59 ,18 8.9 0
O nt ari o 6 6,3 72 .80 80 ,66 2.3 2
Pom on a 6 0,4 32 .00 73 ,48 8.0 0
R ial to 6 6,1 20 .00 89 ,23 2.0 0
Wes t C ovin a 6 6,1 20 .00 89 ,23 2.0 0
U p land 4 7,8 12 .94 64 ,30 3.1 5

B ased on t he salary su rvey res u l ts , U p lan d is th e lowes t p aid of al l surrou nd in g ag en ci es. I t is recom m end ed C ou n ci l in crease sal ary ran g e 34 for Pol ic e Record s S u p ervisor to $5 7,8 42 - $7 3,8 23 .

Th e p osi ti on is cu rrent ly ass ig n ed to th e U p l an d M id -M anag em en t A ssociat ion (U M M E A ) an d th ey have b een m ad e aware of th e revisions in th e job sp ecification s an d salary ran g e.

E N V I R O N M E N T A L D E T E R M I N A T I O N

N ot a p roject.

F I S C A L I M P A C T S
Th e p rop osed salary revision wou ld resu lt i n an increased cost to th e t he G en eral F u n d of u p to $11 ,39 1 an nu ally for top step .

A L T E R N A T I V E S
P rovid e altern ative d irection to staff.

AT TAC HM E NT S :

Description
J ob S pecifications Police Records S upervisor

November 2022
FLSA: Non-Exempt

POLICE RECORDS SUPERVISOR

DEFINITION

Under general direction, plans, schedules, assigns, reviews, and supervises the work of staff performing police records duties within the Police Department; plans and coordinates a comprehensive police records management program, including records maintenance, distribution, and processing; ensures work quality and compliance with established policies and procedures; performs the more technical and complex tasks relative to assigned area of responsibility; provides complex staff assistance to management staff in areas of expertise; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from assigned management personnel. Exercises direct supervision over technical staff.

CLASS CHARACTERISTICS

This is the full supervisory-level class in the Police Records series that exercises independent judgment on diverse and specialized police records management activities with accountability and ongoing decision- making responsibilities associated with the work. Incumbents are responsible for planning, organizing, supervising, reviewing, and evaluating the work of staff and for providing technical support to management in a variety of areas. Performance of the work requires the use of independence, initiative, and discretion within established guidelines.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.

 Plans, organizes, assigns, supervises, and reviews the work of police records staff in the Police Department; trains staff in work procedures; evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion.  Participates in the development of goals, objectives, policies, and procedures for assigned services and programs; recommends and implements policies and procedures including standard operating procedures for assigned operations.
 Monitors activities of the police records work unit; identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements.
 Coordinates assigned services and operations with other divisions and outside agencies; serves as the Department’s Custodian of Records.
 Participates in annual budget preparation; identifies resource needs; prepares detailed cost estimates with appropriate justifications; monitors expenditures.  Provides staff assistance to management; prepares and presents staff reports and other written materials; supervises the establishment and maintenance of reports, records, and files; ensures the proper documentation of operations and activities.
 Answers questions and provides information to the public; investigates and responds to complaints and inquiries from citizens, other departments, and outside agencies; recommends corrective actions to resolve issues.

Police Records Supervisor

 Oversees the maintenance, update, and disposal of records according to established policies and procedures, including indexing a wide variety of violations and notifications, tracking and filing reports, and redacting confidential information when required; purges and seals records and files as required.  Performs the most complex records maintenance, processing, distribution, and customer service duties and provides technical assistance to assigned staff; manages the release of records and verifies police records and related information to the public and to other public agencies in accordance with established regulations.
 Enters and receives information from the California Law Enforcement Telecommunications System (CLETS) in strict compliance with applicable rules, regulations, and procedures.  Supervises the preparation of documents for court; retrieves and prepares subpoenas for records and process records sealing.
 Oversees and participates in assembling and compiling information for a variety of departmental, state mandated, and statistical reports, including verifying accuracy and completion of reports and maintaining files.
 Performs a variety of complex, specialized, and responsible clerical duties in support of the police records function; answers telephones and provides counter assistance to the public; provides information regarding services, release of records, and department policies and procedures .  Maintains files, databases, statistics, logs, and records as required by the City and other governmen t agencies; reviews crime and arrest reports and other documents; records appropriate information; prepares a variety of written reports, memoranda, and correspondence.  Represents the City in meetings with members of other public and private organizations, community groups, contractors, developers, and the public.
 Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.  Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

 Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures.  Principles and practices of leadership.
 Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
 Basic principles and practices of budget administration and monitoring.  Principles, practices, methods, and techniques of police records management and maintenance.  Police terminology and law enforcement codes.
 Operations and services of a comprehensive police records management program.  Operation, maintenance, and interrelationship of the various automated police information systems.  Principles of processing subpoenas.
 Research techniques, statistical analysis, and procedures and methods of report presentation.  Applicable federal, state, and local laws, rules, regulations, and procedures relevant to assigned areas of responsibility.
 Principles and procedures of record keeping.
 City and mandated safety rules, regulations, and protocols.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Police Records Supervisor

 Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.  The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.

Ability to:

 Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
 Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.  Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
 Identify problems, research and analyze relevant information, and develop and present recommendations and justification for solutions.
 Perform the most complex records management and maintenance activities.  Research, analyze, and evaluate new service delivery methods, procedures, and techniques.  Strictly follow the regulations, procedures, and policies related to the maintenance, release, and processing of police records and related information.
 Follow proper procedures, rules, and regulations for entering and retrieving information from the California Law Enforcement Telecommunications System (CLETS).  Perform mathematical calculations.
 Inspect work in progress and upon completion; identify areas needing improvement.  Respond to complaints or inquiries from citizens, staff, and outside organizations.  Prepare clear, effective, and accurate reports, correspondence, and other written materials.  Maintain accurate logs, records, and written records of work performed.  Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.  Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
 Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
 Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
 Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
 Equivalent to completion of the twelfth (12th) grade, supplemented by college level coursework or training in criminal justice, police science, public administration, or a related field.

Experience:
 Five (5) years of increasingly responsible experience in the management and maintenance of police records.

Licenses and Certifications:

 Possession of, or successful acquisition within two (2) years of appointment, a valid POST Records Supervisor certificate, to be maintained throughout employment.

Police Records Supervisor

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.

Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 15 pounds.

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures .

Department/Division: Police / Records
Reports To: Chief of Police
Provides Direction To: Police Records Specialist, Police Cadets Exemption Status: Exempt
Employment Grouping: Mid-Management
Date Prepared: August 18, 2015
Date Updated: January 1, 2017 January 9, 2023

S T A F F R E P O R T
I T E M N O . 10.F .

D A T E :J an uary 9, 2 02 3
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : S T E P H E N PA R K E R , C PA , A S S I S TA N T C I T Y M A N A G E R

T E R R Y D OY L E , H U M A N R E S O U R C E S /R I S K M A N A G E R S U B J E C T :A P P R O V E T H E R E V I S I O N S F O R T H E J O B S P E C I F I C A T I O N S A N D

S A L A R Y R A N G E F O R T H E P O L I C E D I S PA TC H S U P E R V I S O R

R E C O M M E N D E D A C T I O N
I t is recom m end ed th at th e C it y C ou ncil ap p rove revision s to th e job s p ec ifi cat ion s an d salary ran g e for th e Police D isp atch S up ervisor.

G O A L S T A T E M E N T
Th e p rop osed act ion su p p ort s t h e C it y's g oal to p rovi d e U p land em p loyees w ith fair com p en sation and to correctly classify em p loyees b ased on th e job d uties p erform ed .

B A C K G R O U N D
Th e C i ty of U p land 's M erit Sys tem Ru les an d Reg u lat ion s estab lish t h e p erson nel syst em for th e C i ty of U p land an d p rovi d e for an eq uitab le an d un iform p roced ure for d ealin g w ith p erson nel m att ers th rou g h a d ep art m en t of p ers on n el an d p rovi d e for em p loym ent w ith the C ity of U p l an d on a m eri t b as is , so th e b est q u alified p erson sh all b e b roug ht i nt o t h e service of th e C ity.

I n ad d it ion to est ab l ishi ng an eq u it ab le an d u niform p roced ure for d ealin g wi th p ersonn el m atters, t h e M erit System Ru l es and Reg ulations est ab l is h es a c las si fic ati on p l an for p erson nel. Th is c las si fic ati on p lan p rovid es a g rou p of job s b y com m on ali ty of d u ties, resp on sib ilities, an d fu nctions for each job sp ecification with in th e p lan.

F rom ti m e-t o-ti m e as m ay b e d eem ed necessary to c arry out t h e i nt ent and p u rp os es of the C ity, the C oun cil m ay revi se t h e classification p lan covering all p os it ion s i n t h e com p etitive service.

I S S U E S /A N A L Y S I S
Th e H um an Resou rces D i vis ion routin ely c oll ab orates with d ep art m en ts for th e estab lish m en t, revisions, d eletions of job sp ecification s, as w ell as salary su rveys.

Th e curren t in cu m b ent s ervi n g in t he rol e of Poli ce D isp atch S u p ervisor has s u b m i tt ed their resig nation to th e C it y, effective D ecem b er 2 8, 20 22 . Th e Poli ce D ep artm en t h as req uested a review of t he job s p ec ifi cat ion s to ensure th at it ad d ressed t h e need s of th e services it p rovid es to th e C it y. A s a result of t his review, it h as b een d eterm i n ed t h e cu rren t job sp ecifications n eed s revis ion s in ord er to m eet th e n eed s of t he C i ty an d to acc u ratel y d efine th e d u ties of the p osition.

I n ad d i ti on, the C i ty is un d erg oi ng a classification an d com p en sat ion s tu d y. Th e C ity's con su ltant (Koff & A ss oci ates ) has com p ared t he Poli ce D is p at ch S u p ervisor salary to eig h t (8) com p arab le ag encies. Th e s tu d y rec om m en d s th e s alary for t h i s p os it ion s h ou ld b e ad ju sted to $67 ,07 9 - $85 ,61 2 an nu ally. B elow is th e in form ation u sed for com p arison of th e salary:

A gency C lassificat io n T itle T o p S tep
Pom ona Police D isp atch M an ag er/Police D isp atch S hift S up ervisor $9 ,36 3 Fon tan a Police C om m u nication s S up ervisor $8 ,72 0 O n tario Police D isp atch S u p ervisor $8 ,53 3
C hino P ub lic S afety D isp atcher S u p ervisor $7 ,18 6 M ontclair Police D isp atch S u p ervisor $7 ,04 5
C olton S up ervising C om m u nication s D isp atcher $6 ,59 2 R ialto E m erg ency D isp atch S u p ervisor $6 ,59 0 Red lan d s D isp atcher S u p ervisor $6 ,35 1
U p land Police D isp atch S u p ervisor $8 ,78 1

Th e revis ed job sp ecification is p rovid ed for C ou n ci l review. T h i s p osi ti on will rem ai n in the Up lan d M id -M anag em en t E m p loyees A ssociation (U M M E A ) an d th e u nion has b een notified th at t h e C ity w ill b e revisin g th e job sp ecifications an d s alary b ased on th e recom m en d ation s from Koff & A ssociates C lassification an d C om p ensation stu d y.

E N V I R O N M E N T A L D E T E R M I N A T I O N

N ot a p roject.

F I S C A L I M P A C T S
Th e fiscal im p act wou ld b e a d ecrease of $1 9,7 60 a year com p ared to t h e m axim u m of the cu rrent b u d g eted p osition .

A L T E R N A T I V E S
P rovid e altern ative d irection to staff.

AT TAC HM E NT S :

Description
J ob S pecs P olice Dispatch Supervisor

November 2022
FLSA: Non-Exempt

POLICE DISPATCH SUPERVISOR

DEFINITION

Under general direction, plans, schedules, assigns, reviews, and supervises the work of staff performing public safety dispatch services on an assigned shift, including emergency and non-emergency calls within the Police Department; plans and coordinates a comprehensive public safety communications program; trains and schedules personnel; communicates and enforces dispatching standards and policies; performs all duties associated with receiving and dispatching emergency and non-emergency calls; provides complex staff assistance to management staff in areas of expertise; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from assigned management personnel. Exercises direct supervision over technical staff.

CLASS CHARACTERISTICS

This is the full supervisory-level class in the Police Dispatcher series that exercises independent judgment on diverse and specialized public safety communications activities with accountability and ongoing decision-making responsibilities associated with the work. Incumbents are responsible for planning, organizing, supervising, reviewing, and evaluating the work of staff and for providing technical support to management in a variety of areas. Performance of the work requires the use of independence, initiative, and discretion within established guidelines.

EXAMPLES OF TYPICAL FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations where appropriate so qualified employees can perform the essential functions of the job.

 Plans, organizes, assigns, supervises, and reviews the work of Public Safety Dispatchers on an assigned shift within the Police Department; trains staff in work procedures; evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion; establishes performance requirements and personal development targets for assigned staff.
 Participates in the development of goals, objectives, policies, and procedures for assigned services and programs; recommends and implements policies and procedures including standard operating procedures for assigned operations; develops, reviews, and updates written manuals and instructions; maintains and updates computer-aided dispatch data tables.  Monitors activities of the communications work unit; identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements.
 Coordinates assigned services and operations with other divisions and outside agencies.  Participates in annual budget preparation; identifies resource needs; prepares detailed cost estimates with appropriate justifications; monitors expenditures.

Police Dispatch Supervisor

 Provides staff assistance to management; prepares and presents staff reports and other written materials; supervises the establishment and maintenance of reports, records, and files; ensures the proper documentation of operations and activities.
 Answers questions and provides information to the public; investigates and responds to complaints and inquiries from citizens, other departments, and outside agencies; recommends corrective actions to resolve issues.
 Schedules communications center personnel for shift assignments, including meeting overtime, minimum staffing, and training requirements.
 Participates in analyzing operations and preparing activity and performance reports regarding the administration and operation of the Communications Center, in cooperation with management and administrative personnel.
 Receives "911" calls of a general nature and callers for required information; gives requested or needed information to callers; routes calls; enters information into police computer-aided dispatch (CAD) system.
 Calms distressed citizens on the phone; evaluates, prioritizes, and sequences incoming information and determines number and type of units to send to emergency; notifies other departments of needed support; receives and screens routine and emergency calls to a police communication system.  In compliance with the Department of Justice (DOJ) and California Law Enforcement Telecommunications System (CLETS), enters, updates, and retrieves a variety of records from computer databases, including stolen vehicles, vehicle registration information, weapons information, and warranted or missing persons; ensures databases are accurate and have the most up-to-date information; alerts supervisor of database discrepancies or necessary updates.  In compliance with the Department of Justice (DOJ) and California Law Enforcement Telecommunications System (CLETS), accesses federal, state, and local law enforcement information databases to obtain information regarding outstanding warrants, criminal history, stolen vehicles, and property, records information, and vehicle registration data; relays such information to sworn sta ff; monitors 24-hour teletypes and responds or escalates requests as appropriate.  Coordinates equipment installations and upgrades with vendors; monitors paid overtime and operating expenditures; prepares requisitions for supplies and equipment.  Maintains files, databases, and records related to public safety communications activities; prepares a variety of written reports, memoranda, and correspondence.  Represents the City in meetings with members of other public and private organizations, community groups, contractors, developers, and the public.
 Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.  Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

 Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures.  Principles and practices of leadership.
 Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.

Police Dispatch Supervisor

 Basic principles and practices of budget administration and monitoring.  Public safety codes and regulations governing public safety communications, including the Penal Code, Vehicle Code, Health and Safety Code, Business and Professions Code, and related requirements.
 Principles, practices, methods, techniques, procedures, systems, and equipment involved in 911 and related emergency dispatching operations and the handling of non-emergency calls.  Telephone and radio recording devices and applicable laws.  Radio, telephone, and console TDD equipment operations.  Applicable federal, state, and local laws, rules, regulations, and procedures relevant to assigned areas of responsibility.
 Principles and procedures of record keeping.
 City and mandated safety rules, regulations, and protocols.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
 Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.  The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.

Ability to:

 Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
 Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.  Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
 Identify problems, research and analyze relevant information, and develop and present recommendations and justification for solutions.
 Perform the most complex public safety dispatching duties.  Research, analyze, and evaluate new service delivery methods, procedures, and techniques.  Operate an emergency communications console and related telecommunications and security monitoring equipment.
 Effectively use computer-aided dispatch software.
 Schedule personnel.
 Remain calm and communicate distinctly and precisely in emergency situations.  Use written and oral communication skills.
 Read and interpret data, information, and documents.
 Observe and interpret situations.
 Learn and apply new information or skills.
 Perform highly detailed work on multiple, concurrent tasks.  Respond to complaints or inquiries from citizens, staff, and outside organizations.  Prepare clear, effective, and accurate reports, correspondence, and other written materials.  Maintain accurate logs, records, and written records of work performed.  Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.  Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
 Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
 Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.

Police Dispatch Supervisor

 Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
 Equivalent to completion of the twelfth (12th) grade.

Experience:
 Five (5) years of increasingly responsible experience in the dispatching of emergency publ ic safety services including two (2) years of supervisory experience.  An additional four (4) years of increasingly responsible experience as a trainer in the field of dispatching emergency public safety services may be substituted for the two (2) years of supervisory experience.

Licenses and Certifications:

 Possession of a valid California Driver’s License, to be maintained throughout employment.  Possession of a valid POST Public Safety Dispatcher Certificate, to be maintained throughout employment.

PHYSICAL DEMANDS

Must possess mobility to work in a centralized communication operations environment, using public safety emergency services equipment including computer-aided dispatch systems, telephones, radios, and other communication devices, as well as standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone and radio. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Performance of the work frequently requires positions to remain at a workstation for extended periods of time. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materia ls and objects up to 25 pounds.

ENVIRONMENTAL CONDITIONS

Employees work in a centralized communication operations environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

S T A F F R E P O R T
I T E M N O . 10.G .

D A T E :J anu ary 9 , 20 23
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : B R A D E N Y U, P U B L I C W O R K S D I R E C TO R

M A R I S S A P E R E Y D A , M A N A G E M E N T A N A LY S T S U B J E C T :C A L R E C Y C L E U S E D O I L PA Y M E N T P R O G R A M (O P P ) C Y C L E 1 2

G R A N T

R E C O M M E N D E D A C T I O N
I t is rec om m en d ed that t he C i ty C oun cil acc ep t th e C al Rec ycl e U sed O il Paym en t P rog ram (O P P ) C ycle 1 2 g ran t award of $10 ,87 8 an d ap p rop riate th e fun d s.

G O A L S T A T E M E N T
Th e p rop osed action s up p orts th e C ity's g oal t o p u rsu e g rant fu nd in g to su p p lem en t local fun d ing sou rces an d exercise p ru d en t finan cial m anag em en t of the C ity’s S olid Waste F u nd .

B A C K G R O U N D
Th e D ep art m en t of Resou rc es Recyclin g an d Recovery (C al Rec ycl e) ad m in isters a used oil recyclin g g ran t an d p aym en t p rog ram s t o p rovid e fun d ing for act ivi ti es th at red uce the am ou nt of illeg ally d i sp osed used oil , recycle u sed oil/used oil filters, and reclaim us ed oil.

E lig ib le ap p lican ts are l im it ed t o local g overnm ent s, wh ic h i n c lu d es ci ti es and th e cou nt y. T he ap p lican t’s l ocal us ed oil col lec ti on p rog ram m u st in clud e u sed oil and u sed oil filter collection op p ortun ities and a p u b lic ed u cat ion elem en t as ou tl in ed i n P u b li c Res ou rces C od e (P R C ) § 48 69 1. P R C § 48 65 3 p rovid es a m axim um of $11 m illion p er fi sc al year for th is p rog ram .

A ctu al b u d g et am oun ts are d eterm in ed ann ual ly as p art of t he S tate b ud g et p rocess.

Paym en ts are calculated p er cap ita usin g the D ep artm en t of F in ance’s p op u lation statistics.

I S S U E S /A N A L Y S I S
O n J un e 30 , 20 21 , th e C i ty ap p lied for O P P C yc le 1 2 g rant fun d ing to s u p p ort t h e C ity's efforts t o p rop erly d isp ose of and rec ycl e u sed oil with in th e C i ty. U s ed oil is collect ed at the

C ity’s H ous ehol d H azard ou s (H H W ) C ollection C en t er located at th e P ub lic W orks C ity Yard at 13 70 N . B en son Avenu e. A d d itionally, u sed oil is collected from th e p u b lic at au to p arts stores and au t o rep ai r facilities an d rep ort ed as p art of th e C i ty's sol id waste u sed oil collection p rog ram .

Th is p rog ram p rovid es fun d ing from t h e S t ate for t h e con tinu ed p rop er m an ag em en t of used oil w aste and environ m en tal p rotection with in S an B ernard ino C oun ty.

Th e U s ed O il Paym ent P rog ram g ran t h elp s to fu n d S an B ernard ino C ou n ty’s H H W collection services con tract , p urch ase u s ed oil collection con tainers, and p erform p u b l ic ou treach efforts and oth er activities associated w ith the p rop er collection , d isp osal, and recyclin g of u sed oil.

E N V I R O N M E N T A L D E T E R M I N A T I O N

Th is p roject i s for g rant fu nd in g , w hich is n ot con si d ered a p roject un d er C aliforn ia E nviron m en tal Q uality A ct (C E Q A ).

F I S C A L I M P A C T S
Th e U sed O i l Paym ent P rog ram C ycl e 12 g ran t aw ard fun d ing will b e tracked in S ol id Waste F u nd 6 41 . T he F iscal Year 20 22 -23 b ud g et ed revenu es and exp en d itu res wi ll b e in creased b y th e g rant aw ard am ou nt of $1 0,8 78 .

A L T E R N A T I V E S
P rovid e altern ative d irection to staff.

AT TAC HM E NT S :

Description
CalRecycle Used Oil Grant Application Certificate O P P 12 CalRecycle Used Oil Grant O P P 12 Check

S T A F F R E P O R T
I T E M N O . 10.H .

D A T E :J an uary 9, 2 02 3
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : B R A D E N Y U, P U B L I C W O R K S D I R E C TO R

M I C H E L L E M A D R I Z , M A N A G E M E N T A N A LY S T S U B J E C T :B E V E R A G E C O N TA I N E R R E C Y C L I N G C I T Y/C O U N T Y PA Y M E N T

P R O G R A M G R A N T

R E C O M M E N D E D A C T I O N
I t is recom m end ed th at th e C ity C oun cil accep t the C al Recycle B everag e C on tainer Recyclin g C ity/C oun ty Paym en t P rog ram (Recyc le F un d i ng C ycle F Y 20 20 -21 ) G ran t Award of $19 ,62 1 and ap p rop riate the fu nd in g .

G O A L S T A T E M E N T
Th e p rop osed ac ti on sup p orts t he C i ty's g oal b y p ursu in g g rant fu n d in g t o s u p p l em en t the C ity's loc al fu n d in g resou rc es an d exerci si n g p ru d en t fin anc ial m an ag em ent of th e C ity's S olid Waste p rog ram fun d s.

B A C K G R O U N D
Un d er t he P u b l ic Res ou rces C od e, D ivision 1 2.1 , C hap ter 7 , S ect ion 1 45 81 (a)(4), the D ep artm ent of Resou rces Rec ycl in g an d Recovery (C al Recycle) is au th ori zed to i ss u e u p to $1 ,50 0,0 00 an nu ally i n the form of g ran ts for b everag e con tai ner recyc li n g p rog ram s. T he availab ility of g ran t fu n d i n g for com m un it ies w ill p rovid e op p ort u n it ies for C al Recycle to ad d ress recycling ch alleng es, aid in increasin g b everag e con tainer collection, an d red u ce b everag e con tainer l it ter in t he w ast e stream . E li g i b l e ap p l ic an t s for t hi s g ran t p rog ram in clud e C aliforn ia cities, cou nties, other local g overn m en t entities, joint p ow ers au th orities, sp ecial d istricts, p u b lic colleg es an d un iversities, p u b lic K-1 2 school d istricts, n onp rofit org anization s an d q ualifying I n d ian trib es.

I S S U E S /A N A L Y S I S
O n J anu ary 1 8, 2 02 1, the C ity ap p lied to receive B everag e C on tainer Recycling C ity/C oun ty Paym en t P rog ram (Recyc le F u n d i n g C ycle F Y 20 20 -21 ) G ran t fun d ing to s up p ort t h e C ity's litter clean -up an d b everag e con tai n er recycling p rog ram s . T hi s fu n d in g has an exp en d itu re p eriod w hich b eg in s from the d ate of the award an d en d s M arch 1, 2 02 3.

Th e B everag e C on tainer Recycling C it y/C ou n t y Paym en t P rog ram fu n d s are u sed to p urch ase su p p lies an d ed ucational m aterials and for p ersonn el exp enses associated with th e b everag e con tainer recyclin g c oll ect ion p rog ram and to help au g m ent th e sol id waste p rog ram s for the p u rchase of trash b ag s, litter ab atem en t in p arks and rig h t of ways.

E N V I R O N M E N T A L D E T E R M I N A T I O N

Th is p roject i s for g rant fu nd in g , w hich is n ot con si d ered a p roject un d er C aliforn ia E nviron m en tal Q uality A ct (C E Q A ).

F I S C A L I M P A C T S
Th e B everag e C on tai n er Recyc li n g P rog ram Year 20 20 -20 21 G ran t Award fu nd in g will b e tracked in F un d 64 1 u n d er a p rog ram n u m b er set u p s p ec ifi cal ly for th is g ran t cycle. T he F iscal Year 20 22 -23 b u d g et ed revenu es and exp end it ures w il l b e increased b y th e g ran t award of $1 9,6 21 .

A L T E R N A T I V E S
P rovid e altern ative d irection to staff.

AT TAC HM E NT S :

Description
CalRecycle Beverage Container Grant Check

S T A F F R E P O R T
I T E M N O . 10.I.

D A T E :J an uary 9, 2 02 3
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : B R A D E N Y U, P U B L I C W O R K S D I R E C TO R

M I K E K I TC H E N , S P E C I A L F L E E T C O N S U LTA N T S U B J E C T :V E H I C L E P U R C H A S E F O R R E C R E A T I O N , W A T E R U T I L I T Y, A N D

J A N I TO R I A L D I V I S I O N

R E C O M M E N D E D A C T I O N
I t i s recom m en d ed th at th e C i ty C oun cil ap p rove a p urch ase ord er i n t he am oun t of $1 70 ,99 7.4 0 t o M . K . S m i th C h evrol et for t he p u rch ase of five (5 ) n ew C h evrolet Fou r D oor C olorad o P ick-U p s; an d authorize the C ity M an ag er to execute all d ocum ents on b eh alf of the C ity.

G O A L S T A T E M E N T
Th e p rop osed action su p p orts th e on g oing long -term C ity-wid e fleet rep lacem ent an d m od ern ization p rog ram .

B A C K G R O U N D
Th e F leet D i vis ion of t h e P ub lic Works D ep artm en t is resp on s ib le for t h e p urch ase, rep lacem en t/m od ernization , an d m aintenan ce of the C ity of U p land ’s vehicle an d eq u ip m en t fleet. T he F leet D ivision w orks w it h all t he C ity's D ep art m en ts t o m eet th eir veh icle req uirem ents, inclu d ing on d esig n in g /sp ecification for veh icle p urch ase/rep lacem ents.

Th e F leet D i vis ion is req u est in g t he p u rc h as e of t h ree (3) vehicles n ew to t he C i ty's fleet. Two of vehicles will b e for th e two n ew Park Ran g er p osition s an d on e vehicle for the n ew Water Utility M eter S ervice p osi ti on . I n ad d it ion , th e F leet D ivision is also req u est in g t he p urch ase of two (2) rep l acem en t veh ic les . O n e will b e rep lac in g un it 07 0 a 2 00 3 Ford F -1 50 P ick-U p w ith 75 ,96 2 m iles u sed in th e Water U tility M eter S ervice D ivision an d one w ill b e rep lacin g un it 09 0 a 2 00 3 Ford F -1 50 P i ck-U p with 86 ,97 0 m il es u sed b y P u b l ic Works J an itorial D ivision.

I S S U E S /A N A L Y S I S
W ith t he ap p roval of t he 2 0 2 2 /2 3 b u d g et, th e F l eet M aint enan ce D i vis ion of P u b li c Works sen t out fifteen (1 5) b id p ac kets to local Ford an d C h evrolet d eal er req uested a b i d q u ot e for five (5) fou r d oor Ford Rang ers / C h evrolet C ol orad o P ick-U p s. T h e F l eet M ain ten ance D ivision received fou r (4 ) resp onsive b id s. T he b id recei ved from M . K . S m ith C h evrolet was the lowest resp onsive b id d er.

E N V I R O N M E N T A L D E T E R M I N A T I O N

S ince t hi s p roject is for th e p u rch ase of new an d th e rep l acem en t of exi st in g veh icles, t hi s is not con sid ered a p roject u nd er C aliforn ia E n vironm ental Q u ality A ct (C E Q A ).

F I S C A L I M P A C T S
N o ad d itional ap p rop riat ion s are n ecessary at t hi s ti m e si n c e th ere are su ffic ien t fu n d s w ere b u d g eted in th e F iscal Year 20 22 /23 B u d g et.

A L T E R N A T I V E S
P rovid e altern ative d irection to staff.

AT TAC HM E NT S :

Description
Bid Results Sign-in S heets

S T A F F R E P O R T
I T E M N O . 10.J.

D A T E :J an uary 9, 2 02 3
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : B R A D E N Y U, P U B L I C W O R K S D I R E C TO R /C I T Y E N G I N E E R

J O H N R O B L E S, A C T I N G U T I L I T I E S M A N A G E R S U B J E C T :A P P R O V E A M E N D M E N T TO T H E P R O F E S S I O N A L S E R V I C E S

A G R E E M E N T W I T H K S M E L E C T R I C F O R M OTO R C O N T R O L C E N T E R U P G R A D E A T P L A N T N O. 6

R E C O M M E N D E D A C T I O N
I t is recom m end ed th at th e C ity C oun cil ap p rove A m end m en t N o. 1 to the P rofession al S ervices A g reem en t w it h K S M E lec tric for t he P lant N o. 6 M otor C ont rol C enter Up g rad e p roject; ext end in g th e ag reem en t b y on e h un d red eig ht y (1 80 ) calend ar d ays; an d au th orize th e C ity M anag er to execu te the am end m en t.

G O A L S T A T E M E N T
Th e p rop osed act ion su p p ort s the C i ty's g oal t o ensure reliab le w ater servic e is m aintain ed and p rovid ed to th e com m u nity.

B A C K G R O U N D
Th e P lan t 6 facility located at 1 5th S treet an d C am p u s Avenu e is an essential water facility th at receives wat er from th e S ou th ern p ressu re zones , im p orted water sup p l ies, an d S an A n ton io W ater C om p any g rou n d w ater sources. T hese sou rc es are b len d ed t og et her, an d d isinfection treatm en t is p rovid ed . Wat er can th en b e g ravity fed or b oosted as n ecessary to m eet th e d em and s of the eastern area of th e C ity.

Th e M ot or C on trol C en ter, elec tric al sys tem , an d b oost er un it s at P lan t 6 are i n need of m aintenan ce, rep lac em en t, an d u p g rad e to en s u re th is faci li ty will con tinu e t o op erate in a reliab le m ann er.

O n O ct ob er 28 , 20 19 , C it y C ou ncil ap p roved an ag reem en t with K S M E lec tric in t h e am oun t of $2 41 ,71 2.7 0 w i th an ad d ed c on t in g en cy of $8,2 87 .30 t o p rovi d e and install a n ew 8 00 A M otor C on trol C en ter (M C C ) for th e wat er b oost er p um p s at P l an t N o. 6 located at 1 5t h S treet an d C am p u s Aven ue. O n O ctob er 2 6, 20 20 , C i ty C ou n ci l ap p roved $6 0,0 00 in ad d it ion al b u d g et to p rovid e ad d itional services n eed ed to com p lete th e p roject.

I S S U E S /A N A L Y S I S
Th e ap p roved ag reem en t cal led for com p let ion of th e job w it h i n on e hu nd red eig hty (18 0) calend ar d ays b ut w as susp en d ed d u e to c on c ern s of t h e c on t rac tor an d a S ou th ern C aliforn ia E d ison req u i rem en t d ue to t h e C O V I D p an d em ic, the work b ein g p erform ed b y K S M E lectric for th e M otor C on trol C en ter w as su sp end ed . B oth K S M E lec tric and S C E are n ow p rep ared to com p ete th e work an d s taff is req u est in g th at t h e ag reem en t b e ext en d ed an ad d it ion al one hu nd red eig hty (18 0) calen d ar d ays.

Perform ing th is work over th e wi nt er p eriod w il l ens ure that faci li ty rel iab il it y is i n t act t o m eet th e hig h er s u m m er d em an d req u irem en ts. T his work w il l al so in clud e noi se m it ig ati on as con cerns have b een rep orted b y resid en ts from th e ad joining neig h b orhood .

E N V I R O N M E N T A L D E T E R M I N A T I O N
S ince th is p roject is for the rep lacem ent of existing eq u ip m en t, the en vironm ental d eterm in ation for th is p roject is C ateg orically E xem p t from the C alifornia E n vironm ental Q uality A ct (C E Q A ).

F I S C A L I M P A C T S
Th e fu n d in g for th is am en d m ent has b een ap p roved b y C i ty C ou n ci l. N o ad d itional b u d g et ap p rop riation is req u ired at th is tim e.

A L T E R N A T I V E S
P rovid e altern ative d irection to staff.

AT TAC HM E NT S :

Description
Attachment A: Addendum 1
Attachment B: Agreement

FIRST AMENDMENT TO

PROFESSIONAL SERVICES AGREEMENT
WITH KSM ELECTRIC, INC.

This First Amendment to Professional Services Agreement (“First Amendment”) is made and entered into as of January 9, 2023 (“Effective Date”) by and between the City of Upland, a California municipal corporation (“City”) and KSM Electric, Inc., a California Corporation (“Contractor”). City and Contractor are sometimes referred to herein individually as a “Party” and collectively as “Parties.”

RECITALS
A. WHEREAS, the City and the Contractor have entered into a Professional Services Agreement, dated October 28, 2019, for the purpose of providing Plant 6 Motor Control Center and Booster Station Maintenance (the “Original Agreement”).

B. WHEREAS, the Parties now desire to amend the Original Agreement in order to: include additional funds for the continued performance of services in accordance with the compensation provisions of the Original Agreement.

NOW, THEREFORE, in consideration of the above recitals and the mutual covenants, conditions, and promises contained in this First Amendment and the Original Agreement, the Parties mutually agree as follows:

AGREEMENT

1. Incorporation of Recitals. The recitals listed above are true and correct and are hereby incorporated herein by this reference.

2. Compensation. The maximum compensation for Services performed pursuant to this First Amendment shall be Sixty Thousand Dollars ($60,000) thereby increasing the total compensation from Two Hundred Fifty Thousand Dollars ($250,000) to Three Hundred Ten Thousand Dollars ($310,000). Work shall be performed pursuant to the provisions of the Original Agreement.

3. Amendment to Section 3(a) of the Original Agreement. Section 3(a) of the Original Agreement shall be amended to read as follows:
“a. The CONTRACTOR agrees to execute the contract within ten (10) calendar days from the date of notice of award of the contract. Unless an alternative schedule is mutually agreed to by the parties, CONTRACTOR shall complete the Job within one hundred eighty (180) calendar days from the execution of this contract or relevant amendment. CONTRACTOR further agrees to the assessment of liquidated damages in the amount of $250.00 for each calendar day the Job remains incomplete beyond the expiration of the completion date. CITY may deduct the amount thereof from any moneys due or that may become due to the CON TRACTOR under this Agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages.”

4. Full Force. Except as amended by this First Amendment, all provisions of the Original Agreement, including without limitation the indemnity and insurance provisions, shall remain in full force and effect and shall govern the actions of the Parties under this First Amendment.

5. Electronic Transmission. A manually signed copy of this First Amendment which is transmitted by facsimile, email or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original execu ted copy of this First Amendment for all purposes. This First Amendment may be signed using an electronic signature.

6. Counterparts. This First Amendment may be signed in counterparts, each of which shall constitute an original.
[SIGNATURES ON FOLLOWING PAGE]

SIGNATURE PAGE FOR

FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
WITH KSM ELECTRIC, INC.

IN WITNESS WHEREOF, the Parties hereto have executed this First Amendment on the Effective Date first herein above written.

CITY OF UPLAND,
a California municipal corporation

CONTRACTOR
KSM ELECTRIC, INC., a California
corporation

_____________________________
Michael Blay, City Manager

Signature

Name

Title

Attest:

______________________________
Keri Johnson, City Clerk

Signature

Name

Title

Approved As to Legal Form:

_______________________________
Stephen Deitsch, City Attorney

10/23/2019 .
https://apps.spatialstream.com/landvision/production/CurrentBuild/Html/Reporting.html 1/1

PROJECT LOCATION MAP
©2019 Digital Map Products.All rights reserved.
400 feet

S T A F F R E P O R T
I T E M N O . 11.A .

D A T E :J an uary 9, 2 02 3
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : R O B E R T D. D A L Q U E S T, D E V E LO P M E N T S E R V I C E S D I R E C TO R S U B J E C T :C O N S I D E R A T I O N O F Z O N I N G C O D E A M E N D M E N T N O. 22 -00 03 TO A M E N D U P L A N D M U N I C I PA L C O D E S E C T I O N 17 .15 .08 0(F ) (A D V E R T I S I N G S I G N S A N D S T R U C T U R E S N E A R F R E E W A Y S )

R E C O M M E N D E D A C T I O N
I t is rec om m en d ed that t he C i ty C oun cil hol d first read in g b y ti tl e only, wai ve fu rt h er read in g , and in trod u ce an O rd inan ce am end in g U p l an d M un icip al C od e S ect ion 1 7.1 5.0 80 (F ) (A d vertisin g S i g n s A nd S tru c tu res N ear F reew ays) b y i nc reas in g the m axi m u m tw enty-five (25 ) foot hei g h t allow ed for freew ay-ori ent ed ad vertising si g n s for com m ercial p rop ert y with a m inim u m fron tag e of 25 0 feet on a freew ay, allow p rop erty in th e Reg ion al C om m erci al Zon in g D istrict th at is n ot ad jac en t to a freew ay t o h ave a freew ay-orient ed ad verti si ng s ig n , an d estab lish d esig n st an d ard s (S ee E xhib it 1), an d d eterm ine th e O rd in ance i s exem p t from the C alifornia E n vironm ental Q uality A ct (C E Q A ) p u rsuan t to S tate C E Q A G u id elines S ection s 15 06 1(B )(3) an d 1 53 11 .

G O A L S T A T E M E N T
Th e p rop osed action sup p orts th e C i ty's g oal t o p eriod ic all y revi ew an d con si d er ch an g es to th e C i ty’s Zon in g C od e as land u se issu es arise. I t fu rt h ers th e g oal to ensure reg u lation s facilitate c om m erc ial cen ters wh ich are d esi g n ed t o m eet t h e g rowi n g d em and for con venience, an d reg u lat ion s th at su p p ort b us in ess at tract ion along m ajor com m ercial corrid ors.

B A C K G R O U N D
Th e C ity’s existing freeway s ig n reg u lat ion s in th e Zoning C od e w ere d is cu ss ed i n a m eetin g w ith rep resent atives of an old er com m erci al center b u il t in th e early 19 80 ’s located at 13 48 to 14 38 W. 7 th S treet. K n ow n as th e Up lan d F reew ay C ent er, th e t en an ts i n c lu d e L am p s P lu s, B oot B arn, t h e C ookie P lug , an d the Swad of I nd ia rest aurant . T he com m ercial cen ter is

oriented alon g 7 th S t reet and t he rear of th e c ent er facin g th e I n terstate 10 F reew ay. T he cen ter has exp erien ced ten ant tu rn over an d a d eclin e in occup ancy over the years an d h as a vacan cy rate of ab out ±30 %.

Th e own ers hi p of th e cen ter h ired a si g n com p an y to p rep are a n ew m aster s ig n p rog ram to help revitalize t h e center. T h e cent er cu rren t ly h as an exis ti n g freeway si g n t h at is on ly 2 0 feet in h eig ht and con tains a d esig n t hat is outd ated . C urren tly, th e m axim u m h eig ht allow ed in th e Zoning C od e for a freeway-orien ted out d oor ad vertising si g n an d st ru ct u re n ear a freeway i s 25 feet. T he ow nersh ip is s eekin g to rep l ace th e exist in g 2 0 -foot t all freew ay sig n w ith a new m od ern sig n t hat is 4 5 feet i n h eig ht. E xhibit 2 p rovid es an im ag e for illustration p u rp oses of a new sig n that th e ow nersh ip is seeking to construct in p lace of th e existing sig n .

I n ad d ition , th e ow nersh ip of th e M ou ntain G reen C en ter located on M oun tain Aven ue, b etw een 7 th S treet an d 8th S t reet , i n th e Reg ion al C om m ercial zon in g d istrict p reviously in q u ired ab ou t t he p os si b i li ty of constructing a freew ay p ylon si g n th at w ou l d p rovid e m ajor ten ants an d several s econ d ary ten an t s freew ay vis ib le s ig nag e. C u rrent ly, t he Zon in g C od e lim its freew ay s ig n s to onl y c om m erc ial sites t h at are ad jacent t o t h e F reeway. P rop ert ies th at are n ot ad jac ent t o the freew ay an d w it hin 50 0 feet of th e centerlin e of t he freeway are p rohib ited from b ei n g visib le to freeway travelers. E xhibit 3 d ep icts the existin g 1 2-foot tall freestan d ing si g n along th e n ort h s id e of 7th S treet th at wou ld b e rep l aced w it h a freeway- oriented sig n at 55 feet in h eig ht. Th e ow nersh ip of th e M ou ntain G reen C en ter recently p u rchased th e O ld Kohl’s p rop erty and n ow own all of the cen ter excep t the C V S P h arm acy p arcel. A fu rn it u re ret ailer (O rl ean s F u rn it ure) has s u b leas ed t he si te an d w il l occu p y the entire 77 ,00 0 sq uare feet. T he ow nersh ip h as i nd ic ated that a c han g e to t h e Z on i n g C od e to enab le th e M ou nt ain G reen C en t er t o erect a F reew ay visib le si g n w il l h elp t h em att ract an d m aintain nation al chain b usin esses.

S taff d iscussed th is is su e at a P lann in g C om m is si on worksh op on J uly 27 , 20 22 , an d p oten tial ch ang es t h at staff p rop osed i n S ection 1 7.1 5.0 80 (F ) of th e U p l and M u n i ci p al C od e (U M C ).

Th is sec ti on p rovid es th e C it y’s reg ulations for “A d verti si n g S ig n s an d S t ru ct ures N ear F reew ays” (F reew ay-orien ted s ig n s ). Th e P lan ning C om m ission d irect ed st aff t o p roceed w ith a Zon in g C od e A m en d m ent , an d req ues ted t h at s taff p rovid e p h ot o s im u l ati on s at d ifferen t heig h ts for freeway-orien ted sig n s on p rop ert y ad jac ent to the F reew ay, and for n on-ad jacen t com m ercial p rop erty in the Reg ional C om m ercial zoning d istrict in a close p roxim ity to the I n terstate 1 0 F reeway.

S u b seq u ently, t h e P l ann in g C om m ission h el d two p u b lic h earin g s on O ctob er 2 6, 20 22 an d N ovem b er 16 , 20 22 on the su b jec t Zon in g C od e A m en d m ent . T h e d is cu ss ion s over th e two hearin g s entailed the following :

S ig n h eig ht for freeway ad jacen t com m erci al sites. Th e d is cu ss ion cen tered on the ap p rop riate s ig n hei g h t ab ove t h e exis ti ng 2 5-foot st an d ard i n th e Z on i n g C od e for freeway-ad jacen t com m ercial sites. S taff p rovid ed p hoto sim u lation s for th e Up lan d F reew ay C en t er’s si g n at 3 5 , 45 and 55 -feet, an d existi ng reg ulations of c it ies alon g the I n terstate 1 0 C orrid or. A m ajority of th e P lann in g C om m ission sup p orted a ch ang e to 4 5 feet.

F reew ay si g n for n on -ad jac en t freew ay si tes an d s ig n hei g h t. A m ajority of the C om m ission w ere in sup p ort of am end in g t he Zon in g C od e t o all ow a com m erci al s it e in th e Reg i on al C om m erc ial D ist rict that is n ot ad jac ent t o the freew ay an d w it hi n 50 0 feet of freew ay rig ht -of-w ay t o b e allow ed a F reeway-orien ted s ig n . P h oto si m u lat ion s for the M ou ntain G reen C ent er w ere p rovi d ed for a p ot ent ial freew ay-ori en t ed s ig n at 3 5, 4 5 an d 55 feet. A m ajority of th e C om m ission w here in su p p ort of 55 feet.

S ig n A rea for a freew ay-ori en t ed s ig n for freeway ad jac en t an d non -ad jacent com m ercial sites. T he P lan n i n g C om m ission w an ted p hot o si m u lat ion s for 25 0, 3 00 an d 3 50 sq u are foot si g n areas , an d an ad d itional p h oto si m u lat ion for a n on-ad jacen t freew ay-oriented

sig n at 4 50 sq uare feet of sig n area. Th e P lan ni ng C om m is si on elected to all ow 35 0 sq uare feet of sig n area for ad jacen t si tes and 4 50 sq u are feet of s ig n area for n on- ad jacent sites. Th ey als o ap p li ed a su p p lem ent al stan d ard t hat st aff rec om m en d ed as a ch ecks an d b alan ces w hich l im it s sig n area t o a m axim u m of 60 % of t h e overall heig h t of th e si g n . T h e C om m is si on felt t h at s u p p l em en ti n g m axim u m s ig n area w it h a lim itation on the p ercentag e of sig n area heig h t versu s the overall heig h t of the sig n wou ld enab le d esig n flexib ility and result in a m ore aesth etically p leasin g sig n.

S ig n D esig n S tand ard s. D esig n stan d ard s w ere d iscu ssed for freeway-orien ted sig n s and i n c lu d ed : req u i ri n g arc h i tec tu ral d et ail arou n d th e si g n area an d the sup p ort stru cture(s), ad d in g lan d scap in g arou n d t h e b ase of t he si g n ; p roh ib it in g flat p las ti c sig n p an els; an d w hether to lim it the nu m b er of sig n p an els on a freeway-orien ted sig n. T he C om m ission were in favor of ad d ing these d esig n stan d ard s, b ut were n ot in favor of lim iting th e nu m b er of sig n p anels.

C U R R E N T Z O N I N G R E G U L A T I O N S

A s in d icat ed p revi ou s ly, th e si g n reg u l ati on s in t h e Zoning C od e for F reew ay si g n s are con tained in S ection 1 7.1 5.0 80 (F ) wh ich read s as follows:

F . A dvertising S igns and S tructures N ear F reew ays. N ot w it hs tan d i ng the p rovisions of S ections 17 .15 .19 0 an d 1 7.1 5.2 20 and excep t for relocated off-p rem ises ad vertisin g d isp lays as p rovid ed in S ection 1 7.1 5.0 90 , the su b ject m atter of any n onap p u rtenan t, ou td oor ad vert is in g s ig n or structu re b u i lt w it h i n 50 0 feet of the centerlin e of a freeway or p arkway sh all n ot b e visib le from such freeway or p arkway as d efin ed in th e S treets and H i g h w ays C od e of t h e S tate of C al iforn i a. I n th e c ase of freew ay-oriented com m ercial sites w hich have p arcel frontag e on th e freeway, the m axim um sig n h ei g h t for an y ap p urten ant , ou t d oor ad verti si n g sig n ad jacen t t o the freew ay shall n ot exceed 2 5 feet from th e u p p erm ost p oint of th e sig n d ow n to a h orizon tal l in e d raw n at th e el evati on p oin t of int ersect ion from t h e rig ht -ang le p oin t of surface of th e s truc tu ral ly elevated road way of th e freeway. I n the event of a d ep ressed freew ay, no s ig n sh all exceed a m axim um hei g h t of 25 feet from th e nat ural g rad e of the p arcel on w hich su ch sig n is located .

Th e cu rren t reg u lat ion s li m i t freeway ad jacent sit es to a m axi m u m h ei g h t of 2 5-feet for a F reew ay-oriented s ig n s , an d p rohib it freeway vi si b l e s ig ns on sites n ot ad jac ent t o the F reew ay, with cert ain exc ep t ion s su ch as a b illb oard with a rel ocat ion ag reem en t or an electronic chan g eab le cop y sig n for an au to d ealersh ip in th e H ig h w ay C om m erc ial zon e. T he reg ulations also d o n ot sp ecify the am oun t of sig n area th at is p erm itted nor any sp ecific d esig n s tan d ard s . I n ad d it ion , com m ercial p rop erti es alon g t h e 21 0 F reew ay are w ithin S p ecific P l ans (C ol on i es C rossroad s & Sycam ore H i ll s), and th ese areas have t h ei r ow n freeway sig n reg u lation s wh ich p erm it up to a 6 5-foot p ylon sig n. T hu s, the chan g es p rop osed in th e Zon in g C od e are in ten d ed t o ad d ress th e d isp arit y with oth er ci ti es’ reg u lat ion s alon g th e I n terstate 1 0 F reeway, an d wh at is allowed alon g the 2 10 F reew ay.

F R E E W A Y-O R I E N T E D S I G N R E G U L A T I O N S F R O M C I T I E S I N T H E V I C I N I T Y

To p rovid e con text on wh at ot h er ci ti es i n t he area req u ire, st aff looked at t he cit ies alon g the I n terstate 1 0 F reeway corrid or. B elow are th e h ei g h ts , si g n area an d ot h er st an d ard s allow ed for freew ay-oriented sig ns:

O ntario:
o M axim u m H eig h t: 3 5 feet (45 feet if 10 feet low er than F reew ay) o M inim u m freew ay fron tag e: 60 0 feet (S ing le E n tity) o M inim u m Lot S ize: 1 0 acres & 1,8 00 ft. of frontag e for 2 sig ns o M axim u m S ig n A rea: 1 50 sq uare feet

C larem ont:
o M axim u m H eig h t: 4 5 feet
o M inim u m freew ay fron tag e: N one sp ecified
o M inim u m Lot S ize: N on e sp ecified
o M axim u m S ig n A rea: U p to a m axim u m of 3 00 sq uare feet

M on tclair:
o M axim u m H eig h t: 4 5 feet
o M inim u m freew ay fron tag e: 60 0 feet
o M inim u m Lot S ize: 5 -acre lot
o M axim u m S ig n A rea: 2 50 sq uare feet

S an D im as*:
o M axim u m H eig h t: 1 00 feet
o M inim u m freew ay fron tag e: N one sp ecified
o M inim u m Lot S ize: N on e sp ecified
o M axim u m S ig n A rea: 9 50 sq uare feet
*A p p lies t o m u ltitenan t com m erci al shop p ing c en t er with in 1 ,00 0 feet of a freew ay rig h t-of-way

R ialto:
o M axim u m H eig h t: 1 20 feet
o M inim u m freew ay fron tag e: N one sp ecified
o M inim u m Lot S ize: N on e sp ecified
o M axim u m S ig n A rea: 1 ,00 0 sq u are feet

C om p arin g t he cit ies ab ove, U p l an d ’s F reew ay sig n reg ul ati ons alon g t h e I n t ers tat e 1 0 F reew ay wou ld b e t he m ost rest ri ct ive an d warran ts con sid eration of a ch an g e to t he Zon in g C od e s o U p lan d ’s com m ercial sites an d cen ters al ong th e freeway can com p et e on a level p layin g fi eld an d h ave ad eq u ate freew ay visib le si g n ag e. S om e of t he heig h ts of existin g sig n s al on g t he I n terstate 1 0 F reew ay that st aff was ab le t o verify is th e “N orm s Restau ran t” sig n w h i ch is 99 feet tal l, and th e C larem on t P rom en ad e (S u p er K i ng ) wh ich i s 80 feet in heig h t. A tt ach ed as E xbibit 4 are im ag es of existing sig n s along th e I n terstate 1 0 F reeway C orrid or in th is area.

I S S U E S /A N A L Y S I S

P R O P O S E D Z O N I N G C O D E A M E N D M E N T

B elow are the p rop osed ch ang es to 17 .15 .00 80 (F ) to ad d ress th e issues elu cid ated ab ove.

Th e text c h an g es t o t hi s section entail strikeouts for exis ti n g t ext t o b e d el eted , an d un d erlined text th at is n ew.

“F . A dvertising S igns and S tructures N ear F reew ays. N otwith stand in g the p rovision s of S ection s 1 7.1 5.1 90 and 17 .15 .22 0 and excep t for relocated off- p rem ises ad verti si ng d isp lays as p rovid ed in S ection 17 .15 .09 0, th e su b ject m atter of any n onap p u rtenan t freestand in g , ou t d oor ad vertising sig n or and stru cture b u ilt w ithinb eyond 5 00 feet of t he centerlin e of a from freew ay or p arkway rig h t-of-way sh all not b e vis ib le from su ch freew ay or p arkway as d efin ed in t he S t reet s an d H ig hways C od e of th e S tate of C aliforn ia.

I n th e case of freew ay-orien ted com m ercial sites w hich have p arc el fron t ag e on the freeway, or com m ercial sites th at are w ithin 50 0 feet from freew ay rig ht-of-w ay, the sig n an d st ru ct u re sh all b e d esig ned an d constructed i n accord an ce w it h the follow in g req u irem en ts:

1 . S ites ad jacen t to th e freew ay. T th e m axim um sig n heig h t for any

ap p u rten ant freestan d ing , freew ay-oriented outd oor ad vertisin g sig n ad jacen t to the freew ay shall n ot exceed 25 feet m easured from th e up p erm os t p oint of the sig n d ow n to th e fin ished g rad e at th e b ase of th e sig n . a h orizon t al li ne d raw n at the elevat ion p oi nt of in tersection from th e rig h t-an g le p oint of s urface of the structu rally elevated road w ay of th e freeway. T he heig h t m ay b e in creased to 3 5 feet if th e fi n i sh ed g rad e at th e b ase of t h e si g n i s a m in im um of 10 feet b elow the g rad e of the freeway. I n th e even t of a d ep res sed freeway, n o sig n shall exceed a m axim um heig h t of 2 5 feet from the finish ed n atu ral g rad e of t he p arcel on w hich su ch sig n is located . at the b ase of the sig n.

2 . S ites ad jac en t t o the freew ay wi th a fron t ag e of 2 50 feet or m ore. For sites with a m in im um front ag e of 2 5 0 feet on a freew ay, th e m axim u m s ig n heig h t for an y ap p u rt en an t freest an d in g , freew ay-ori en t ed ou td oor ad vert isin g sig n shall n ot exc eed 45 feet from t h e u p p erm os t p oi nt of th e si g n d ow n to th e finish ed g rad e at th e b as e of th e si g n . Th e heig h t m ay b e in creased to 5 5 feet if the finish ed g rad e at t he b ase of th e sig n is a m i n i m u m of 10 feet from t h e g rad e of the freew ay.

3 . S ites not ad jacent to the freew ay in th e R eg ion al C om m ercial D istrict. For com m ercial si tes that are not ad jac ent to th e freew ay b u t are with in th e Reg ion al C om m ercial D i st ri ct an d with in 5 00 feet from freeway ri g h t-of-way, the m axim um sig n h ei g h t for an y ap p urten ant freest and in g , freew ay-oriented ou td oor ad vertising s ig n shall b e 55 feet m eas ured from th e u p p erm ost p oin t of the sig n d ow n to th e fin ished g rad e at th e b ase of th e sig n .

4 . S ig n A rea. T h e m axim um s ig n area for an y ap p u rt enan t freestand in g , freew ay-oriented ou td oor ad vertisin g sig n shall n ot exceed the following : 10 0 sq u are feet for com m erci al si tes w hich are sub ject t o t he con d i ti on s i n sub section 1 ab ove; 3 5 0 sq u are feet for com m erci al sites th at m eet th e m i n i m u m freeway frontag e s tan d ard s i n su b sect ion 2 ab ove, and 4 50 sq u are feet for n on-ad jacen t com m ercial sites th at m eet th e location stan d ard s in su b s ect ion 3 ab ove. I n no case shal l t h e overall h eig ht of the sig n area exceed 6 0% of th e overall h eig h t of the freew ay s ig n m easu red from th e up p erm ost p oin t of th e si g n to the finish ed g rad e at the b ase of the sig n.

5 . D esig n S tan d ard s. T h e d esi g n of an y ap p urten ant freestan d ing , freeway- orien ted out d oor ad verti si ng si g n shall cont ain archi tectu ral elem en t s w i th in the sig n area an d th e s up p ort st ru ct ures sh all contain a d ecorati ve c over. F lat p lastic sig n p anels with p rin ted letterin g shall b e p rohib ited .

6 . Th e ap p urten ant freestand in g , freew ay-ori ent ed outd oor ad verti si ng sig n shall c ont ain land scap ing w it h irrig ation arou nd the b ase of th e sig n.

Lan d scap in g and irrig ation p lan s shall b e sub m itted w it h the si g n p erm it ap p lication an d u tilize a variety of d ecorative g rou nd cover and sh ru b s.

7 . A p p roval. T he D evelop m en t S ervi ces D irector, or his/h er d esi g n ee, shall h ave t he aut horit y t o ap p rove any ap p urten ant freest an d in g , freew ay-oriented ou td oor ad vertisin g sig n that m eets the req u irem en ts of th is su b -section .”

Th e p rop osed Zon in g C od e A m en d m en t ad d resses ineq uities relat ive t o freeway s ig n ag e wh en com p arin g wh at s u rrou n d in g ci ti es al on g t he I n t ers tat e 1 0 C orrid or al low relative to freeway sig n h ei g h ts an d si g n area for com m ercial site w it h m ore s ub st ant ial freew ay frontag e (S ee E xhibit 5). I t ad d resses t h e issu e of t h e M ou nt ain G reen C en t er not b ein g ab le to have freeway-visib le s ig n ag e w hich i s locat ed across a c om m erc ial cen ter (M ou n tai n S q u are C enter) th at h as on e, an d b oth cen ters are in th e sam e l ocat ion on M ou n tai n Aven ue an d in the sam e Reg ional C om m erc ial zon in g d i st ri ct . Th e M ou n tai n S q u are C en ter is p erm itted a freeway sig n b ecause it’s ad jacen t to th e I nterstate 1 0 F reew ay wh ere H ob b y Lob b y is located . T his w as

p ossib le w ith the vacation of 7 th S treet wh ich ran t hroug h th e p rop ert y an d con n ec ted to M ou ntain A venu e. Th e p rop os ed Zoning C od e A m en d m en t w ou ld en ab le th e M ou n t ain G reen C en ter to h ave a freew ay-oriented sig n an d p rovid e t h e cen ter’s ten ant s freeway visib le sig n ag e.

Th e Zoning C od e A m en d m en t also in clud es d esi g n st an d ard s for freew ay sig n s wh ic h are n ot cu rrently ad d ressed in the existin g reg u lation s an d will ensure th at an y future freeway sig ns or reconstruction of existin g freew ay sig n s will ad h ere to th ese m and ated stand ard s.

Z O N I N G C O D E A M E N D M E N T F I N D I N G S

C h ap ter 1 7.4 8 (Z oni ng O rd inan ce A m end m en ts) of t he Zoning C od e req u ires fin d i ng s to b e m ad e in ap p rovi n g a Zon in g C od e A m en d m en t. Th e foll ow in g p rovid es t h e m an d atory fin d ing s and s taff’s ju st ifi cat ion to d em onstrate th at Z on i n g C od e A m en d m ent N o. 2 2-0 00 3 m eets the req u ired find in g s:

1. T he p rop osed am en d m ent i s con si st ent wi th t h e G en eral P l an an d an y ap p licab le com m u nity or sp ecific p lan as p rovid ed b y G overn m en t C od e 6 58 60 .

S taff’s com m ents. Th e p rop osed Z oni ng C od e A m en d m ent reg ard in g freeway-orien ted sig n s d oes n ot c on fl ic t w it h an y com m u n i ty or sp eci fic p lan as n on e are l ocat ed in t hi s p art of the C ity. A lt h ou g h t he g en eral p lan i s relatively s il ent on com m ercial s ig n ag e, the A m en d m ent is con sistent w ith the following G eneral P lan p olicy:

E conom ic S u stain ab ility Policy [E S -3 .10 ]: G ateway A reas. B etter d elin eate g ateway areas to D ow ntow n an d d istinct retail areas along com m ercial arterials to id entify an d b ran d them as shop p ing cen ters.

Th e p rop osed A m en d m ent ap p lies t o t h e sou th erl y g ateway in to th e C it y from th e I n terstate 10 F reew ay an d p rovi d es reg ul ati ons for freew ay-oriented si g n ag e t h at w il l en han ce the b rand in g of this area as a reg ional sh op p in g center d istrict.

2. Th e p rop osed am end m en t will not b e d etrim ental to th e p u b lic in terest, health , safety, or w elfare of th e C ity.

S taff’s com m en ts. T he p rop osed Zon in g C od e A m end m en t wi ll n ot b e d etrim ental t o the p u b lic in terest, health , safety, or welfare as it only con cerns reg ulations for freew ay-oriented sig n ag e with in com m ercial sites located in the Reg ion al C om m ercial zon in g d istrict.

3. Th e p rop osed am end m en t is intern ally consisten t w ith oth er ap p licab le p rovision s of the Zoning O rd in ance.

S taff’s C om m ents. A ll p rovision s of T itle 1 7 (Zon in g C od e) of the U p land M u nicip al C od e have b een revi ew ed an d t h e p rop os ed A m en d m en t w as fou n d to b e in ternally con sist ent with all p rovision s of the Zon in g C od e, an d n o con flicts were id entified .

E N V I R O N M E N T A L D E T E R M I N A T I O N

S taff d eterm ined t h at t h e p rop osed Zon in g C od e A m en d m en t is exem p t from the req uirem ents of the C aliforn ia E n vironm ental Q u ality A ct (C E Q A ). Th e A m end m en t q ualifies un d er the g en eral rule that C E Q A ap p lies only to p rojects, wh ich have th e p oten tial for cau sing s ig n i fic an t effect s on t h e en vironm ent . P u rsu an t to S tate C E Q A G u id elines, S ection 15 06 1(B )(3), w here i t can b e seen w ith certai nt y t h at th ere is n o p ossib ility th at th e activity in q u est ion m ay have a s ig n i fic an t effect on th e en vironm ent, th e act ivi ty is not su b jec t to C E Q A . Th e A m en d m ent is als o exem p t un d er S t ate C E Q A G ui d el in es 1 53 11 (A ccessory S tru ctures) reg ard in g con stru ction or rep lacem ent of m inor structu res accessory to existin g com m ercial facilities, in clud in g on -p rem ises sig n s.

F I S C A L I M P A C T S
Th ere i s n o fis cal i m p act as soc iat ed w it h ap p rovi n g t he p rop osed O rd in ance. S taff’s cost to im p lem en t th e O rd in anc e w ill b e p aid b y com m ercial p rop ert y ow ners wh o are req ui red to file a l an d u s e ap p li cat ion and p ay u s er fees for staff’s cost in p roces si n g a req ues t for a new freeway-orien ted sig n .

A L T E R N A T I V E S
P rovid e altern ative d irection to staff.

AT TAC HM E NT S :

Description
Exhibit 1 Draft Ordinance for ZC A No. 22-0003
Exhibit 2: Conceptual S ign for Upland Freeway Center
Exhibit 3: Conceptual S ign for M ountain Green Center
Exhibit 4: E xisting F reeway S igns along the Interstate 10 Corridor Exhibit 5: Aerial of Affected Commercial Sites

ORDINANCE NO. _______

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

UPLAND AMENDING UPLAND MUNICIPAL CODE BY
AMENDING SECTION 17.15.080(F) (ADVERTISING SIGNS

AND STRUCTURES NEAR FREEWAYS) BY INCREASING THE
MAXIMUM TWENTY-FIVE (25) FOOT HEIGHT ALLOWED

FOR FREEWAY-ORIENTED ADVERTISING SIGNS, ALLOW

PROPERTY IN THE REGIONAL COMMERCIAL ZONING

DISTRICT THAT IS NOT ADJACENT TO A FREEWAY TO

HAVE A FREEWAY-ORIENTED ADVERTISING SIGN, AND

ESTABLISHING SIGN DESIGN STANDARDS

WHEREAS, Section 17.15.080(F) of the Upland Municipal Code (UMC) establishes regulations for “Advertising Signs and Structures Near Freeways”.

WHEREAS, comparing the regulations for freeway-oriented signs of other cities along the Interstate 10 Freeway corridor, Upland’s freeway sign requirements would be the most restrictive and warrants consideration of a change to the Zoning Code so Upland’s commercial sites and centers along the freeway can compete on a level playing field and have adequate freeway visible signage.

WHEREAS, the proposed Zoning Code Amendment is consistent with the Upland General Plan and implements the following General Plan Goal and Policy:

Economic Sustainability Policy [ES-3.10]: Gateway Areas. Better delineate gateway areas to Downtown and distinct retail areas along commercial arterials to identify and brand them as shopping centers.

WHEREAS, After conducting a duly noticed public hearing on October 26, 2022, the Planning Commission continued the public hearing to November 16, 2022, and directed staff to come back with addition information regarding sign height, sign area and sign design standards.

WHEREAS, After conducting a continued public hearing on November 16, 2022, the Planning Commission recommended to the City Council that it adopt an ordinance amending Section 17.15.080(F) regarding advertising signs and structures near freeways. On January 9, 2023, the City Council conducted a duly noticed public hearing regarding the proposed Zoning Code Amendment.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF UPLAND DOES ORDAIN AS FOLLOWS:

Section 1. Findings. The City Council finds that each fact set forth in the preceding recitals are true.

Section 2. Section 17.15.080(F) (Advertising Signs and Structures Near

Ordinance No.

Freeways of the Upland Municipal Code is hereby amended, as shown below, with all other sections of Section 17.15.080 to remain the same:

“F. Advertising Signs and Structures Near Freeways. Notwithstanding the provisions of Sections 17.15.190 and 17.15.220 and except for relocated off- premises advertising displays as provided in Section 17.15.090, the subject matter of any nonappurtenant freestanding, outdoor advertising sign or and structure built withinbeyond 500 feet of the centerline of a from freeway or parkway right-of-way shall not be visible from such freeway or parkway as defined in the Streets and Highways Code of the State of California.

In the case of freeway-oriented commercial sites which have parcel frontage on the freeway, or commercial sites that are within 500 feet from freeway right-of-way, the sign and structure shall be designed and constructed in accordance with the following requirements:

1. Sites adjacent to the freeway. Tthe maximum sign height for any appurtenant freestanding, freeway-oriented outdoor advertising sign adjacent to the freeway shall not exceed 25 feet measured from the uppermost point of the sign down to the finished grade at the base of the sign. a horizontal line drawn at the elevation point of intersection from the right-angle point of surface of the structurally elevated roadway of the freeway. The height may be increased to 35 feet if the finished grade at the base of the sign is a minimum of 10 feet below the grade of the freeway. In the event of a depressed freeway, no sign shall exceed a maximum height of 25 feet from the finishednatural grade of the parcel on which such sign is located. at the base of the sign.

2. Sites adjacent to the freeway with a frontage of 250 feet or more. For sites with a minimum frontage of 250 feet on a freeway, the maximum sign height for any appurtenant freestanding, freeway-oriented outdoor advertising sign shall not exceed 45 feet from the uppermost point of the sign down to the finished grade at the base of the sign. The height may be increased to 55 feet if the finished grade at the base of the sign is a minimum of 10 feet from the grade of the freeway.

3. Sites not adjacent to the freeway in the Regional Commercial District. For commercial sites that are not adjacent to the freeway but are within the Regional Commercial District and within 500 feet from freeway right-of-way, the maximum sign height for any appurtenant freestanding, freeway-oriented outdoor advertising sign shall be 55 feet measured from the uppermost point of the sign down to the finished grade at the base of the sign.

4. Sign Area. The maximum sign area for any appurtenant freestanding, freeway- oriented outdoor advertising sign shall not exceed the following: 100 square feet for commercial sites which are subject to the conditions in subsection 1 above; 350 square feet for commercial sites that meet the minimum freeway frontage standards in subsection 2 above, and 450 square feet for non-adjacent commercial sites that meet the location standards in subsection 3 above. In no case shall the overall height of the sign area exceed 60% of the overall height of the freeway sign measured from the uppermost point of the sign to the finished grade at the base of the sign.

Ordinance No.

5. Design Standards. The design of any appurtenant freestanding, freeway-oriented outdoor advertising sign shall contain architectural elements within the sign area and the support structures shall contain a decorative cover. Flat plastic sign panels with printed lettering shall be prohibited.

6. The appurtenant freestanding, freeway-oriented outdoor advertising sign shall contain landscaping with irrigation around the base of the sign. Landscaping and irrigation plans shall be submitted with the sign permit application and utilize a variety of decorative ground cover and shrubs.

7. Approval. The Development Services Director, or his/her designee, shall have the authority to approve any appurtenant freestanding, freeway-oriented outdoor advertising sign that meets the requirements of this sub-section.”

Section 3. California Environmental Quality Act CEQA. The City Council finds that this ordinance is exempt from the requirements of the California Environmental Quality Act (CEQA). The Ordinance qualifies under the general rule that CEQA applies only to projects, which have the potential for causing significant effect on the environment. Pursuant to State CEQA Guidelines, Section 15061(B)(3), where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. The Amendment is also exempt under State CEQA Guidelines 15311 (Accessory Structures) regarding construction or replacement of minor structures accessory to existing commercial facilities, including on-premises signs.

Section 4. Severability. If any sections, subsections, sentence, clause, or phrase of the Chapter adopted by this Ordinance is for any reason held to be invalid or unconstitutional by the decision or legislation of any court of competent jurisdiction, or by reason of preemptive legislation, such decision or legislation shall not affect the validity of the remaining portions of the Chapter. The City Council declares that it would have passed this Ordinance, and each section, subsection, sentence, clause and phrase thereof, irrespective of the fact that one or more of the sections, subsections, sentences, clauses, or phrases thereof is declared invalid or unconstitutional.

Section 5. Effective Date. This Ordinance shall become effective thirty (30) days from its adoption.

Section 6. Publication. The City Clerk shall certify to the adoption of this Ordinance and cause it, or a summary of it, to be published in a newspaper of general circulation printed and published within the City of Upland, pursuant to all legal requirements.

PASSED, APPROVED, AND ADOPTED this ____ day of _________, 2023.

Ordinance No.

Bill Velto, Mayor

I, Keri Johnson, City Clerk of the City of Upland, California, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Upland held on the ____ day of __________, 2023, and was adopted at a regular meeting of the City Council of the City of Upland on the ____ day of __________, 2023, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTEST:

Keri Johnson, City Clerk

WESTBOUND
VIEW
45 FEET TALL
1348 W. 7TH STREET
DISPLAY AREA = 324 SQUARE FEET
Lo
g
o
Lo
g
o
45 f
e
e
t

12 feet
84 i
n
c
h
e
s
48 i
n
c
h
e
s
48 i
n
c
h
e
s
48 i
n
c
h
e
s
48 i
n
c
h
e
s
32 i
n
c
h
e
s
27 f
e
e
t

Requirements:

NTE 45 Ft Tall
Display Height Limit: 27 Ft Tall (60%)
Display Area Maximum: 350 Square Feet

EXHIBIT 6
1,076 feet 128 feet 858 feet 236 feet 225 feet
136 feet 467 feet

AERIAL OF AFFECTED COMMERCIAL SITES

S T A F F R E P O R T
I T E M N O . 11.B .

D A T E :J an uary 9, 2 02 3
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : R O B E R T D. D A L Q U E S T, D E V E LO P M E N T S E R V I C E S D I R E C TO R

TO M C A M P B E L L , C O N S U LTA N T B U I L D I N G O F F I C I A L S U B J E C T :C O N S I D E R A T I O N O F A N O R D I N A N C E TO A D O P T B Y R E F E R E N C E T H E 20 22 E D I T I O N O F T H E C A L I F O R N I A B U I L D I N G C O D E

S TA N D A R D S

R E C O M M E N D E D A C T I O N
I t i s recom m en d ed th at th e C i ty C oun cil cond uct a p u b l ic hearin g , h ol d s econ d read ing b y nu m b er and t it le on l y, and ad op t O rd i nan ce N o. 1 9 7 3 ad op tin g b y referenc e t h e 2 02 2 C alifornia B ui ld in g S t an d ard s C od es (Parts 1, 2 , 2 .5, 3, 4 , 5 , 6, 9, 1 0, 11 and 1 2, C aliforn ia C od e of Reg u lat ion s, an d Title 2 4) w it h local am end m en ts b ased on th e C it y of U p land ’s C lim atic, Top og rap hical and G eolog ical C ond ition s.

G O A L S T A T E M E N T
Th e p rop osed ac ti on su p p orts t he C it y's g oal t o reg u late and g overn th e safeg uard ing of life and p rop erty.

B A C K G R O U N D
C alifornia H ealth an d S afety C od e req u ires cities an d cou n t ies to ad op t b u il d i n g stand ard s th at are con sist ent w it h t h os e con tai n ed in t he C aliforn ia B ui ld in g S tan d ard s C od e. I f local jurisd iction s d o n ot ad op t such b u ild ing st an d ard s, th e p rovis ion s as p u b li sh ed in the C alifornia B u il d i ng S t an d ard s C od e (T i tl e 2 4) wi ll b ecom e effect ive at t he l ocal level aft er 18 0 d ays from its p u b l ic ati on d ate, or at a later d ate estab lished b y th e C al iforni a B uild in g S tand ard s C om m ission. W i th ou t th is p rop osed ord in ance, Ti tl e 1 5 of t he U p l an d M un icip al C od e w ou l d b e p re-em p ted in i ts en ti ret y an d rep l aced with the S tat e B uild in g S tand ard s C od e.

At th e ti m e of ad op t in g t h e S tat e B u il d i n g S t an d ard s i nt o local ord inan ces, or an ytim e th ereafter, th e C it y m ay am en d , ad d or rep eal th ose reg u l ati on s up on exp ress fi n d in g s th at each of s uc h m od ifications is "reason ab l y nec ess ary b ecau se of loc al c li m at ic , g eolog ical or top og rap h ical con d i ti ons ." Th e m od i fic ati ons can not b e less st ri ng ent th an th e S tate- m an d ated s tan d ard s . T he m od i fic ati on s al ong with th e ju st ificat ion s m u s t b e fi led wi th the C alifornia B u ild ing S tand ard s C om m ission in ord er to b ecom e leg ally b ind in g .

D urin g t h e m eet in g of D ecem b er 1 2, 20 22 , t he C ity C ou n ci l hel d first read ing an d s et a p ub lic hearin g d ate for J anu ary 9, 20 23 , for the ad op tion b y reference of th e 2 02 2 ed ition of the C alifornia B u ild ing C od e.

I S S U E S /A N A L Y S I S
Th e S tate's H ealth an d S afet y C od e (S ec ti on 17 95 8) m an d at es th at th e C ali forn ia B uild in g S tand ard s C om m ission ad op t and p u b l is h t h e C ali forn ia B u i ld in g S tan d ard s C od e (T i tl e 2 4 C alifornia C od e of Reg ul ati ons) every th ree (3 ) years. T he 2 0 2 2 E d ition of th e C al iforni a C od e of Reg ulations T it le 24 , w hich i ncorp orat es th e b elow -l is ted m od el cod es, b ec om es effective statewid e on J an u ary 1, 20 23 . I f ap p roved , th e O rd i n an ce w oul d am en d certain sections of C h ap ter 15 of t he U p lan d M un icip al C od e b y rep eali ng an d am end in g referen c es to t he p rior ed itions of th e C on stru ction C od es.

Th e list b elow id entifies the m od el cod es u p on w hich th e 20 22 Title 24 is b ased :

PA RT 1 – C A L I F O R N I A A D M I N I S T R A T I V E C O D E PA RT 2 – C A L I F O R N I A B U I L D I N G C O D E PA RT 2.5 – C A L I F O R N I A R E S I D E N T I A L C O D E PA RT 3 – C A L I F O R N I A E L E C T R I C A L C O D E PA RT 4 – C A L I F O R N I A M E C H A N I C A L C O D E PA RT 5 – C A L I F O R N I A P L U M B I N G C O D E PA RT 6 – C A L I F O R N I A E N E R G Y C O D E
PA RT 9 – C A L I F O R N I A F I R E C O D E
PA RT 10 – C A L I F O R N I A E X I S T I N G B U I L D I N G C O D E PA RT 11 – C A L I F O R N I A G R E E N B U I L D I N G S TA N D A R D S C O D E PA RT 12 – C A L I F O R N I A R E F E R E N C E S TA N D A R D S C O D E

R E L A T I O N S H I P O F C H A P T E R 15 , U P L A N D M U N I C I PA L C O D E A N D T H E C A L I F O R N I A F I R E

C O D E A S A M E N D E D A N D A D O P T E D B Y T H E S A N B E R N A R D I N O C O U N T Y F I R E D I S T R I C T

C alifornia B u il d i ng C od e C hap ter 9 in corp orates n early id ent ical c od e lan g u ag e as fou nd in the C alifornia F ire C od e w it h reg ard s to cod e-req u ired b u il d i ng fi re sp ri n kl ers an d alarm s.

P resen tly, al l fire p reven t ion and s u p p ress ion services w it h i n t he C ity of U p land are p rovid ed and m ain tained b y th e S an B ern ard i n o C oun ty F i re D is tric t. I n ord er to rec on c il e any d iscrep ancies b etw een th e U p lan d M u n ic ip al C od e an d t he C ali forn ia F ire C od e as am end ed and ad op t ed b y the S an B ern ard in o C ou nt y F ire D istrict, C h ap t er 1 5 of U p l an d ’s M un icip al C od e w il l b e am en d ed to ad op t in it s ent irety b y referen ce th e C aliforn ia F ire C od e as am en d ed b y the S an B ern ard in o C ou nty F ire D istrict.

A D D I T I O N A L R E S O U R C E S F O R A N E X P L A N A T I O N O F T H E T I T L E 24 S I G N I F I C A N T

R E V I S I O N S

Th e S tat e of C ali forn ia p ub li sh ed a d oc u m en t con taining t h e s ig ni fic ant ch ang es to t he T itle 24 C al iforn i a C od es. For a d etailed d i sc u s si on of th e s ig ni fic ant revision s an d ch ang es, p lease visit:

http s://www.d g s.ca.g ov/B S C /Resou rces/2 02 2-Title-24 -C alifornia-C od e-C h ang es

F I S C A L I M P A C T S
Th e c ost for en forcin g the u p d at ed c od es and p rovid in g sub seq uen t st aff train in g h as b een in clud ed i n t h e F Y 20 22 /23 ad op t ed op erat in g b u d g et. N o ad d it ion al ap p rop riat ion s are necessary.

A L T E R N A T I V E S
P rovid e altern ative d irection to staff.

AT TAC HM E NT S :

Description
Ordinance No. 1973

ORDINANCE NO. 1973

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
UPLAND TO ADOPT BY REFERENCE, THE 2022 CALIFORNIA
BUILDING STANDARDS CODES (PARTS 1, 2, 2.5, 3, 4, 5,
6, 9, 10, 11 AND 12, CALIFORNIA CODE OF REGULATIONS,
TITLE 24) AND SPECIFIC APPENDICES LISTED IN THESE

MODEL CODES

WHEREAS, international construction codes and standards are developed, updated, and published periodically via a transparent public hearing process, by professional organizations consisting of architects, engineers, designers, code officials, specialized municipal inspectors, private industry experts, and State licensed contractors; and

WHEREAS, these codes and standards are adopted by the State of California and by local communities, and where applicable, with amendments; and

WHEREAS, the City of Upland has the authority to establish appropriate administrative building permit process amendments for the purposes of enforcing the State Building Standards Codes; and

WHEREAS, the City Council of the City of Upland finds that specific conditions warrant certain amendments to the 2022 CALIFORNIA BUILDING STANDARDS CODES related to construction;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF UPLAND HEREBY ORDAINS AS FOLLOWS:

Section 1. Purpose. It is the purpose and intent of this Ordinance to adopt by reference the 2022 California Building Standards Codes (Parts 1, 2, 2.5, 3, 4, 5, 6, 9, 10, 11 and 12, California Code of Regulations, Title 24) with certain amendments.

Section 2. Adoption of California Codes by Reference: Chapter 15 of the Upland Municipal Code is hereby amended and the following Codes and certain appendix chapters referenced therein are adopted, regardless of the California Matrix Adoption Tables, and shall be known as the City of Upland Building Codes.

Chapter 15.04

CALIFORNIA ADMINISTRATIVE CODE

Section 3:

15.04.010 Part 1 – California Administrative Code
The 2022 California Administrative Code is adopted by reference, in its entirety, as the City of Upland Building Regulation Administrative Standards.

Ordinance No. 1973

Chapter 15.08

CALIFORNIA BUILDING CODE

Section 4:

15.08.010 Part 2 – California Building Code
The 2022 California Building Code is adopted by reference, in its entirety, with Appendix H Signs, Appendix I Patio Covers, Appendix J Grading and Appendix O Emergency Housing as the City of Upland Building Construction Standards.

Chapter 15.10

CALIFORNIA GREEN BUILDING STANDARDS CODE

Section 5:

15.10.010 Part 10 – California Green Building Standards Code The 2022 California Green Building Standards Code is adopted by reference, in its entirety, as the City of Upland Green Building Construction Standards.

Chapter 15.12

CALIFORNIA MECHANICAL CODE

Section 6:

15.12.010 Part 4 – California Mechanical Code
The 2022 California Mechanical Code is adopted by reference, in its entirety, as the City of Upland Mechanical Construction Standards.

Chapter 15.14

CALIFORNIA RESIDENTIAL CODE

Section 7:

15.14.010 Part 2.5 – California Residential Code
The 2022 California Residential Code is adopted by reference, in its entirety, with Appendix H Patio Covers, Appendix T Sola-ready Provisions – Detached One- and Two-family Dwellings and Townhouses, Appendix V Swimming Pool Safety Act and Appendix X Emergency Housing as the City of Upland Residential Construction Standards.

Chapter 15.15

Ordinance No. 1973

CALIFORNIA FIRE CODE

Section 8:

15.15.010 Part 9 - California Fire Code
The 2022 California Fire Code is adopted by reference to the 2022 California Fire Code as amended by the San Bernardino County Fire District.

Chapter 15.24

CALIFORNIA PLUMBING CODE

Section 9:

15.24.010 Part 5 – California Plumbing Code
The 2022 California Plumbing Code is adopted by reference, in its entirety, as the City of Upland Plumbing Construction Standards.

Chapter 15.28

CALIFORNIA ELECTRICAL CODE

Section 10:

15.28.010 Part 3 – California Electrical Code
The 2022 California Electrical Code is adopted by reference, in its entirety, as the City of Upland Electrical Construction Standards.

Chapter 15.30

CALIFORNIA ENERGY CODE

Section 11:

15.30.010 Part 6 – California Energy Code
The 2022 California Energy Code is adopted by reference, in its entirety, as the City of Upland Energy Construction Standards.

Chapter 15.32

CALIFORNIA EXISTING BUILDING CODE

Section 12:

15.32.010 Part 10 – California Existing Building Code

Ordinance No. 1973

The 2022 California Existing Building Code is adopted by reference, in its entirety, as the City of Upland Existing Building Code Standards.

Chapter 15.33

CALIFORNIA REFERENCE STANDARDS CODE

Section 13:

15.33.010 Part 12 - California Reference Standards Code The 2022 California Reference Standards Code is adopted by reference, in its entirety, as the City of Upland California Reference Standards Code Standards.

Section 14: Penalties for Violation of Ordinance. It shall be unlawful for any person, firm, partnership or corporation to violate any provisions or to fail to comply with any of the requirements of this Ordinance, or the codes adopted hereby. Any person, firm, partnership or corporation violating any provision of this Ordinance, or the Codes adopted hereby or failing to comply with any of their requirements shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding One Thousand Dollars ($1,000.00) or by imprisonment not exceeding six (6) months, or by both such fine and imprisonment. Each such person, firm, partnership or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this Ordinance or Codes adopted hereby is committed, continued or permitted by such person, firm, partnership or corporation, and shall be deemed punishable thereof as provided in this Ordinance.

Section 15: Civil Remedies Available. The violation of any of the provisions of this Ordinance or the codes hereby adopted shall constitute a nuisance and may be abated by the City through civil process by means of restraining order, preliminary or permanent injunction manner provided by law for the abatement of such nuisances.

Section 16: Severability. The City Council declares that, should any provision, section, paragraph, sentence or word of this Ordinance or the Codes hereby adopted be rendered or declared invalid by any final court action in a court of competent jurisdiction, or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences and words of this Ordinance and the Codes hereby adopted shall remain in full force and effect.

Section 17: Effective Date. This Ordinance shall become effective thirty (30) days from its adoption.

Section 18: Publication. The City Clerk shall certify to the adoption of this Ordinance and cause it, or a summary of it, to be published in a newspaper of general circulation printed and published within the City of Upland, pursuant to all legal requirements.

Ordinance No. 1973

PASSED, APPROVED, AND ADOPTED this 9th day of January, 2023.

Bill Velto, Mayor

I, Keri Johnson, City Clerk of the City of Upland, California, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Upland held on the 12th day of December, 2022, and was adopted at a regular meeting of the City Council of the City of Upland on the 9th day of January, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTEST:

Keri Johnson, City Clerk

S T A F F R E P O R T
I T E M N O . 13.A .

D A T E :J an uary 9, 2 02 3
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : S T E P H E N PA R K E R , C PA , A S S I S TA N T C I T Y M A N A G E R S U B J E C T :C A L P E R S A N D B L A S T P E N S I O N U P D A T E P R E S E N TA T I O N B Y

G O V I N V E S T

R E C O M M E N D E D A C T I O N
I t is recom m en d ed th at th e C i ty C ou nc il receive an d file a C al P E R S an d B L A S T Pen sion Up d ate p resen tation b y G ovI nvest.

G O A L S T A T E M E N T
Th e p rop osed action sup p orts th e C ity's g oal of finan cial p ru d en ce an d fiscal sustainab ility.

B A C K G R O U N D
I n S ep t em b er 20 20 , th e C it y en g ag ed G ovI nvest, to ass is t th e C ity w it h p en si on m od elin g and calcu latin g .

I n D ecem b er, 20 21 , U p l an d C it y C ou ncil ap p roved act ion s rel ati ng t o t h e B L A S T p en sion strateg y to red u ce th e C ity's U n fu n d ed A ccrued Li ab i li ty (U A L) w it h C ali forn ia P ub lic E m p loyees' Ret irem en t Sys tem (C al P E R S ). T he ac ti on s t aken i n D ecem b er an d sub seq uen t m on th s inclu d ed :

A u th orizing a $1 0 m illion tran sfer from th e C ity's S ection 1 15 Pen sion Trust to m ake an ad d ition al d iscretionary p aym ent to C al P E R S
A u th orizing a $15 ,25 5,4 48 ad d it ion al d iscretionary p aym ent from t he C it y's E nterp rise F u nd s to p ay off their curren t share of th e C ity's U A L A u th orized th e exec u t ion an d d el ivery of a lease ag reem en t i n con nec ti on w it h a lease fin ancin g arran g em ent w it h th e C i ty. Th e leas e finan cing arrang em en t au th ori zed the Water F un d ($15 ,75 0,0 00 ) and S ewer F u n d ($5 ,00 0,0 00 ) to i n ves t i n t h e C ity's $2 0,7 50 ,00 0 lease ag reem ent, w ith finan cing term s of 1.9 2% an d a m axim um term of 15 years.

A u th orizing a $20 .5 m il li on trans fer from th e C it y's G en eral F u nd to m ake an ad d ition al d iscretion ary p aym en t to C al P E R S.

I n J u l y 20 20 , C al P E R S an n ou n ced a p relim inary -6.1 % n et retu rn on in vest m en ts for t he 1 2- m on th p eriod th at en d ed J u ne 3 0, 2 02 2.

A ccord ing to an A u g u st 20 22 Leag ue of C al iforn i a C it ies article, "Th e n eg at ive return, com b ined with C al P E R S ' 6.8 % d iscou nt rate, led t o a rou g h ly 9% d rop in the p en sion fun d 's estim ated overall fu n d ed status, wh ich n ow stan d s at 7 2%. A s a res u l t, em p loyer con trib ution s are exp ected to increase in th e com in g years.

I S S U E S /A N A L Y S I S
Th e C it y of U p land wi ll s ee an ad verse affect on it s U A L and s ee hig h er em p loyer con trib ution s in t h e fu tu re as a res u l t of C al P E R S ' recen t l oss es. H owever, C i ty C oun ci l h as n ot h ad the op p ortun ity t o s ee t h e tang ib le p osit ive effect s of im p lem en ting t he B L A S T p en s ion strateg y to d ate.

I ra S um m er, S en i or C onsultan t for G ovI n vest , w ill b e p resentin g on th e affects of t h e B L A S T p en sion st rat eg y an d C al P E R S ' 2 0 2 1 /2 2 in vest m en t l osses on t h e C it y of U p l an d for the com in g years.

E N V I R O N M E N T A L D E T E R M I N A T I O N

N ot a p roject.

F I S C A L I M P A C T S
Th ere is n o fiscal im p act associated with th is action .

A L T E R N A T I V E S
P rovid e altern ative d irection to staff.

AT TAC HM E NT S :

Description
Presentation

© 2022 GovInvest Inc.

CalPERS and BLAST
Pension Update
Upland, CA
January 9, 2023
1Page 3 of 32

© 2022 GovInvest Inc.

Agenda
2 CalPERS
Pension Basics
Major Changes
to CalPERS
Potential
Strategies
Impact of these
Changes on CalPERS
Costs

© 2022 GovInvest Inc.

CalPERS Pension Basics
3Page 5 of 32

© 2022 GovInvest Inc.

Money going into CalPERS is equal to
the Money coming out of CalPERS
Major Driver of
Plan Cost

© 2022 GovInvest Inc.

CalPERS Projects Future Benefit Payments using
a Series of Assumptions
5 Economic
•Inflation
•Investment Return
•Salary Growth
Demographic
•Retirement
•Disability
•Death
•Termination

© 2022 GovInvest Inc.

Major Changes to CalPERS
6Page 8 of 32

© 2022 GovInvest Inc.

CalPERS Investment Return:

21.3% in 2020/21
-6.1% in 2021/22
Strong return in 2020/21 followed by weak return in 21/22 7Page 9 of 32

© 2022 GovInvest Inc.

CalPERS Actual Investment Returns versus
Assumed Investment Return
8 -3.1%

35.4%

24.6%

13.8%

3.9%

15.7%

9.7%

6.5%

12.5%

14.5%

2.0%

16.3%

15.3%

20.1%

19.5%

12.5%

10.5%
-7.2%-6.1%

3.7%

16.6%

12.3%

11.8%

19.1%
-5.1%
-24.0%

13.3%

21.7%

0.1%

13.2%

18.4%

2.4%

0.6%

11.2%

8.6%

6.7%

4.7%

21.3%
-6.1%
-30%
-25%
-20%
-15%
-10%
-5%
0%
5%
10%
15%
20%
25%
30%
35%
40%
19 8
4 19
8 5
19 8
6 19
8 7
19 8
8 19
8 9
19 9
0 19
9 1
19 9
2 19
9 3
19 9
4 19
9 5
19 9
6 19
9 7
19 9
8 19
9 9
20 0
0 20
0 1
20 0
2 20
0 3
20 0
4 20
0 5
20 0
6 20
0 7
20 0
8 20
0 9
20 1
0 20
1 1
20 1
2 20
1 3
20 1
4 20
1 5
20 1
6 20
1 7
20 1
8 20
1 9
20 2
0 20
2 1
20 2
2 Plan Year Ending June 30
Investment Return Discount Rate 5 per. Mov. Avg. (Investment Return) Dot Com Crash
Great Recession
Discount Rate = Assumed Investment Return Rate

© 2022 GovInvest Inc.

Less Money from Investment Return means
More Money Required from Contributions
9 Co
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i
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s

© 2022 GovInvest Inc.

City made Additional Contributions
in Fiscal Year 21/22
•Miscellaneous Plan: $15.3 million
•Enterprise Funds Paying off their Liability
•Safety Plan: $30.5 million
10Page 12 of 32

© 2022 GovInvest Inc.

Additional Contributions Partially
Financed from Enterprise Funds Investment in General Fund •Water Fund: $15.5 million
•Sewer Fund: $5.0 million
11Page 13 of 32

© 2022 GovInvest Inc.

Upland Comparison
as of June 30, 2021
12Page 14 of 32

© 2022 GovInvest Inc.

Comparison Metrics
•Funded Percentage
•Plan assets divided by Plan liabilities
•Calculated as of June 30, 2021
•Total Contribution Percentage
•Required Contribution divided by Projected Pensionable Compensation 13Page 15 of 32

© 2022 GovInvest Inc.

Comparison Group
•City Safety results are being compared against the results for all CalPERS Safety plans in the Risk Pool
•Miscellaneous results are compared against all the results for CalPERS Miscellaneous Plans that are not in the Risk Pool
14Page 16 of 32

© 2022 GovInvest Inc.

Miscellaneous Funded Percentage –77.1%
15 U
p
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d

© 2022 GovInvest Inc.

Miscellaneous Required Contribution –41.9%
16 U
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d

© 2022 GovInvest Inc.

Safety Police Funded Percentage –72.0%
17 U
p
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a
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d

© 2022 GovInvest Inc.

Safety Police Total Employer Contribution –52.0%
18 U
p
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a
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d

© 2022 GovInvest Inc.

PEPRA Safety Police Funded Percentage –95.9%
19 U
p
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a
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d

© 2022 GovInvest Inc.

PEPRA Safety Police Total Required Employer
Contribution –17.8%
20 U
p
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a
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d

© 2022 GovInvest Inc.

Safety Fire Funded Percentage –70.5%
21 U
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d

© 2022 GovInvest Inc.

PEPRA Safety Fire Funded Percentage –76.8%
22 U
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a
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d

© 2022 GovInvest Inc.

Impact of Changes
23Page 25 of 32

© 2022 GovInvest Inc.

Impact of Additional Contributions
24 $0
$2
$4
$6
$8
$10
$12
$14
$16
$18
$20
20 2
1 20
2 2
20 2
3 20
2 4
20 2
5 20
2 6
20 2
7 20
2 8
20 2
9 20
3 0
20 3
1 20
3 2
20 3
3 20
3 4
20 3
5 20
3 6
20 3
7 20
3 8
20 3
9 20
4 0
20 4
1 20
4 2
20 4
3 20
4 4
20 4
5 20
4 6
20 4
7 20
4 8
20 4
9 20
5 0
Mi
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i
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s
Total Employer Required Contribution
2022 with ADPs Debt Service 2022 without ADPs

© 2022 GovInvest Inc.

Impact of Investment Loss
25 $4
$6
$8
$10
$12
$14
$16
2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 2043 2044 2045 2046 2047 2048 2049 2050 Mi
l
l
i
o
n
s
Total Employer Required Contribution
2022 With ADPs & Debt Service 2022 With ADPs, Debt Service & 6.8% IR

© 2022 GovInvest Inc.

Cumulative Projected Contribution Payments
from 2020 to 2050 Still Show Savings
26 Without Additional
Contributions
Pension Payment after
Additional Contributions
Including Debt Service
Savings
$381,282,249.65 $326,677,420.69 $54,604,828.96

© 2022 GovInvest Inc.

Unfunded Accrued Liability is Projected to Decrease
Due to Additional Contributions
27 $0
$20
$40
$60
$80
$100
$120
$140
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 2043 2044 2045 2046 2047 2048 2049 Mi
l
l
i
o
n
s
Unfunded Accrued Liability
2022 Without ADPs 2022 With ADPs 2022 With ADPs & 6.8% IR

© 2022 GovInvest Inc.

Funded Percentage is Projected to Increase Due to
Additional Contributions
28 60%
70%
80%
90%
100%
110%
120%
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 2043 2044 2045 2046 2047 2048 2049 Funded Percentage
2022 Without ADPs 2022 With ADPs 2022 With ADPs & 6.8% IR

© 2022 GovInvest Inc.

Questions
29Page 31 of 32

© 2022 GovInvest Inc.

While tested against actuarial valuation results, the software results will not necessarily match actuarial valuation results, as no two actuarial models are identical. The software offers financially sound projections and analysis; however, outputs do not guarantee compliance with standards under the Government Accounting Standards Board or Generally Accepted Accounting Principles. The software and this presentation are not prepared in accordance with standards as promulgated by the American Academy of Actuaries, nor do outputs or this presentation constitute Statements of Actuarial Opinion. GovInvest has used census data, plan provisions, and actuarial assumptions provided by Customer and/or Customer’s actuary to develop the software for Customer. GovInvest has relied on this information without audit.

Disclaimer
30Page 32 of 32