U P L A N D C I T Y C O U N C I L
A G E N D A
F e bru a ry 2 7 , 2 0 2 3
C ity C ou n ci l C h a mbe r
B I L L V E L T O, M A Y O R
C A R L O S A . G A R C I A , M A Y O R P R O T E M
J A M E S B R E I T L I N G, C O U N C I L M E M B E R
S H A N N A N M A U S T, C O U N C I L M E M B E R
R U D Y Z U N I G A , C O U N C I L M E M B E R
M I C H A E L B L A Y , C I T Y M A N A G E R
S T E P H E N P . D E I T S C H , C I T Y A T T O R N E Y
D I S R U P T I O N O F M E E T I N G S
I n d ivid uals wh o d em onstrate d isru p tive cond uct d urin g C ity C ou ncil m eetin g s th at p revent th e C ity C oun cil from cond ucting its m eeting in an ord erly m ann er are g u ilty of a m isd em ean or as stated in P C 40 3, d isru p tin g a p ub lic m eeting , and are sub ject to rem oval from th e ch am b er or arrest.
1.C A L L T O O R D E R A N D R O L L C A L L
2.A D D I T I O N S -D E L E T I O N S T O A G E N D A
3.O R A L C O M M U N I C A T I O N S
T his is a tim e for an y citizen to c om m en t on it em l is ted on th e cl osed session ag end a on ly. A n yon e wish in g to ad d ress t he leg is lat ive b od y is req u est ed to sub m it a sp eaker card t o th e C ity C l erk at or p rior to sp eaking . T h e sp eakers are req u ested to keep th eir com m en ts to n o m ore t h an th ree (3 ) m inu tes. Th e use of visu al aid s w ill b e in clud ed in the tim e lim it.
4.C L O S E D S E S S I O N N o ne
* * * * * * * * * * * *
7:00 P M
5.I N V O C A T I O N
Reverend J an C h ase, U nity C hu rch of Pom ona
6.P L E D G E O F A L L E G I A N C E
7.P R E S E N T A T I O N S
Recog n ition of F ran k an d J ud y Rob ertson of D ry D ock D ep ot b y A ssistan t F ire C hief J eff B irch field
U p land S ister C ity A ssociation p resen tation b y A nn Th om as
8.C I T Y A T T O R N E Y
9.O R A L C O M M U N I C A T I O N S
T his i s a t im e for an y ci ti zen t o com m ent on an y it em li st ed or n ot li st ed on th e ag end a. A nyon e wi sh in g to ad d res s the leg islat ive b od y i s req u es ted t o su b m it a sp eaker card t o th e C i ty C lerk at or p rior to s p eaki n g . T h e sp eakers are req u ested t o keep th eir com m en ts to no m ore t h an three (3) m in u t es. S p eakers will b e g iven fi ve (5 ) m inu tes d u ri n g p ub lic h eari ng s. T h e use of visu al ai d s will b e i n c lu d ed in th e t im e li m i t. P ub li c com m ents an d q u est ion s for t h e p urp ose of h earing curren t m at ters of con cern in ou r com m u n i ty an d to p rovid e c it izen s a m eth od for th e p ub li c to h ear th ose con cerns in an op en ven u e is encourag ed .
H owever, u n d er t he p rovisions of t he B rown A ct , th e C ity C ou n c il is p rohib ited from d iscu ssion of it em s n ot listed on t he ag end a, and th erefore, th e C ity C oun cil, C ity M an ag er, or C it y A tt orn ey w il l t ake com m u n i cat ion s un d er ad visem en t for consid eration an d ap p rop riate resp on s e or d i sc u s si on at a later tim e.
10.C O N S E N T C A L E N D A R
A ll m at ters list ed u n d er th e C onsent C al en d ar are c on s id ered t o b e rou ti ne and will b e en act ed b y on e roll call vot e. T h ere w i ll b e no sep arat e d is cu ss ion of these i tem s u n l ess m em b ers of t h e l eg i sl ati ve b od y req uest sp ecific item s b e rem oved from th e C on sen t C alen d ar for sep arate action.
A .A P P R O V A L O F M I N U T E S
A p p rove the Reg u lar M eeti ng M in ut es of Feb ru ary 13 , 2 02 3. (S taff Person :
Keri J oh nson)
B.2 N D R E A D I N G O F O R D I N A N C E N O. 1 97 8 A M E N D I N G S E C T I O N
5.0 4.2 80 O F T H E U P L A N D M U N I C I PA L C O D E C O N C E R N I N G
R E V O C A T I O N O F B U S I N E S S L I C E N S E S F O R U N L A W F U L P O S S E S S I O N
O F C A TA LY T I C C O N V E RT E R S
C E Q A : N ot a p roject.
H old second read in g b y title only, w aive fu rther read in g , an d ad op t O rd in ance N o.1 97 8 am en d i ng S ect ion 5.0 4.2 80 of th e U p l an d M u nicip al C od e con cerning un lawfu l p oss ess ion of catalytic c onverters. (S taff Person: S tep hen D eitsch
C .C O N S I D E R A P P R O V A L O F U S E O F A M E R I C A N R E S C U E P L A N A C T
F U N D S A N D A P P R O V E P R O G R A M G U I D E L I N E S F O R T H E R A I S E -U P
G R A N T P R O G R A M
C E Q A : C ateg orically E xem p t from th e C aliforn ia E n viron m en t al Q ual it y A ct (C E Q A ), p u rsuan t to section 1 53 01 of th e C E Q A G uid elin es.
A p p rove t he p rog ram g ui d el in es relative to fu nd in g Rais e-U P (Restaurant A ssistance for I ncreased S ales and E fficiency - Up lan d ) G ran t P rog ram and authorize the C ity M an ag er to allocate $2 19 ,79 2 from the A m erican Rescu e and Recovery P lan A ct to fu n d th e P rog ram . (S taff Person : Rob ert D alq uest)
D.A P P R O V E A P U R C H A S E O R D E R W I T H W E S T C O A S T L I G H T S A N D
S I R E N
C E Q A : N ot a p roject.
A p p rove the p u rchase ord er with West C oast Lig h ts an d S iren for in stallation an d rep air of Police and C ity veh i cl e em erg ency eq u ip m en t in th e am ou n t of $21 0,0 00 ; an d au th orize the C i ty M anag er to execut e all necessary d ocu m en ts. (S taff Person: B rad en Yu ) E .C O N S I D E R A T I O N O F A P R O F E S S I O N A L S E R V I C E S A G R E E M E N T F O R
T E M P O R A RY M A I N T E N A N C E W O R K E R S
C E Q A : N ot a p roject.
Aw ard a P rofession al S ervice A g reem en t with S taffin g N etw ork, L LC & Q PA for tem p orary staffin g au g m entation (Lab orer/M aintenan ce Worker) in th e am ou nt of $50 ,00 0; ap p rove an ad d it ion al allocation of g eneral fu nd in g in th e am oun t of $50 ,00 0 and au th orize th e C ity M anag er to execu te all necessary an d rel ated d ocum ents to i m p lem ent th e A g reem en t an d an y future am en d m ent and /or extension s. (S taff Person : B rad en Yu) F.C O N S I D E R A T I O N O F A C O N T R A C T E X T E N S I O N F O R G R A F F I T I
R E M O V A L S E R V I C E S
C E Q A : N ot a p roject.
A p p rove a con tract t erm ext en s ion reg ard i n g P rofes si on al S ervice A g reem ent 19 -00 2, b etw een t he C it y of U p l an d an d G raffit i P rotective C oatin g s, I nc. for g raffiti rem oval an d ab atem en t and au th orize th e C ity M an ag er to execute an y an d all n ecessary an d related d ocu m en ts to im p lem en t the ag reem ent. (S taff Person: B rad en Yu )
11.P U B L I C H E A R I N G S
12.C O U N C I L C O M M I T T E E R E P O R T S
13.B U S I N E S S I T E M S
A .C O N S I D E R A T I O N O F A W A T E R A N D R E C Y C L E D W A T E R R A T E
A D J U S T M E N T
C E Q A : N ot s u b ject to th e C al iforn i a E n vironm ental Q u ali ty A ct (“C E Q A”) p u rsuan t to S ections 1 50 60 (c)(2 ) (the activity w ill not resu lt in a d irect or reasonab ly foreseeab le ind irect p hysical ch ang e i n th e en viron m en t ) and 15 06 0(c)(3) (t he ac ti vit y i s n ot a p roject as d efi ned in S ect ion 15 37 8) of th e S tate C E Q A G uid elin es, C alifornia C od e of Reg ulations, T itle 14 , C h ap ter 3, b ecau se it has no p ot en t ial for res u l ti n g in p h ys ic al chan g e to th e environ m en t, d irectly or in d irectly.
A d op t a Resol u t ion im p lem en ting t he p reviou sl y ap p roved wat er rates sched uled t o t ake effect on J anu ary 1, 2 02 2, and fin d i n g t hi s action exem p t from th e C ali forn ia E n vironm ental Q ual it y A ct. (S taff Person :
B rad en Yu)
B.M I D -Y E A R B U D G E T R E V I E W F Y 20 22 /23 C E Q A : N ot a P roject.
Receive an d file the M id -Year B u d g et Review for F iscal Year 20 22 /23 ; ap p rove th e M id -Year B ud g et Revi ew 's P rop osed A d ju st m en ts ; and ap p rove th e u p d ated S ch ed u le of Position s. (S taff Person; S tep hen Parker)
C .D I S C U S S I O N O F A P OT E N T I A L R E S O L U T I O N C O N D E M N I N G H A T E
C R I M E S A N D A N Y OT H E R F O R M O F R A C I S M , R E L I G I O U S O R E T H N I C
B I A S, D I S C R I M I N A T I O N , I N C I T E M E N T O F V I O L E N C E , O R TA R G E T I N G
A M I N O R I T Y
C E Q A : N ot a p roject.
D iscu ss a p otential resolution cond em n in g hate crim es an d any oth er form of racism , relig ious or ethn ic b ias, d iscrim in ation, in citem ent of violence or targ etin g a m in ority; an d p rovid e d irection to the C ity M an ag er. (S taff Person: M ichael B lay)
14.C O U N C I L C O M M U N I C A T I O N S
15.C I T Y M A N A G E R
16.A D J O U R N M E N T
T he n ext reg u larly sch ed u led C ity C oun cil m eeting is M on d ay, M arch 1 3, 2 02 3.
N O T E : I f yo u cha l l e ng e t h e p u b l i c h e a ri ng (s ) o r t he re l a t e d e nvi ro nm e n t a l d e t e rm i na t i o ns i n co u rt , yo u m a y b e l i m i t e d t o ra i s i n g o nl y t h o s e i s s ue s yo u o r s o m e o n e e l s e ra i s e d a t t h e p ub l i c h e a ri ng d e s cri b e d i n t h i s no t i ce , o r i n w ri t t e n co rre s p o nd e nce d e l i ve re d t o t he C i t y o f U p l a nd , a t , o r p ri o r t o , t he p ub l i c he a ri n g .
A l l A g e n d a i t e m s a n d b a ck-u p m a t e ri a l s a re a va i l a b l e f o r p u b l i c re vi e w a t t h e U p l a nd P ub l i c L i b ra ry, d o w n s t a i rs re f e re n ce d e s k a t 4 5 0 N o rt h E ucl i d A ve nue , t h e C i t y C l e rk's O f f i ce a t 460 N o rt h E ucl i d A ve nue a nd t h e C i t y w e b s i t e a t w w w.u p l a nd ca .g o v.
I n co m p l i a n ce w i t h t h e A m e ri ca n s w i t h D i s a b i l i t i e s A ct , i f yo u n e e d s p e ci a l a s s i s t a nce t o p a rt i ci p a t e i n t hi s m e e t i n g , p l e a s e co n t a ct t h e C i t y C l e rk's O f f i ce , 931-4 1 2 0 . N o t i f i ca t i o n 48 h o u rs p ri o r t o t h e m e e t i n g w i l l e n a b l e t he C i t y t o m a ke re a s o n a b l e a rra n g e m e n t s t o e n s ure a cce s s i b i l i t y t o t h i s me e t i ng . [2 8 C F R 3 5 .1 0 2 -35.104 A D A T i t l e I I ] P O S T I N G S T A T E M E N T : O n Fe b ru a ry 22, 2023 a t ru e a n d co rre ct co p y o f t hi s a g e nd a w a s p o s t e d o n t he b ul l e t i n b o a rd s a t 450 N . E ucl i d A ve nue (U p l a n d P ub l i c L i b ra ry) a n d 4 6 0 N . E u cl i d Ave n u e (U p l a nd C i t y H a l l ) a n d t he C i t y w e b s i t e a t w w w.up l a n d ca .g o v.
46708.00100\40920509.1
ORDINANCE NO. 1978
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
UPLAND, CALIFORNIA, AMENDING SECTION 5.04.280 OF
THE UPLAND MUNICIPAL CODE CONCERNING
REVOCATION OF BUSINESS LICENSES FOR UNLAWFUL
POSSESSION OF CATALYTIC CONVERTERS
WHEREAS, in 2021, approximately 1,600 catalytic converters were reportedly stolen in California each month, and California accounted for 37% of all catalytic converter theft claims nationwide; and
WHEREAS, the citizens of Upland have experienced rising catalytic converter thefts from automobiles over the past several years; and
WHEREAS, the Legislature has enacted, and the Governor has signed into law, Senate Bill (SB) 1087 (“SB 1087”) and Assembly Bill (AB) 1740 (“AB 1740”), which generally prohibit (1) individuals from purchasing a used catalytic converter from anyone other than certain specified sellers, including automobile dismantlers, automotive repair dealers, or an individual possessing documentation, as specified, that they are the lawful owner of the catalytic converter; and (2) requires core recyclers to keep a detailed written record, including the year, make, and model of the car from which a catalytic converter was removed, as well as a copy of the vehicle’s title, prior to purchasing a catalytic converter from a seller; and
WHEREAS, the Legislature has not expressed its intent, whether explicitly or impliedly, to occupy the field of catalytic converter theft legislation; and
WHEREAS, pursuant to Article XI, Section 7 of the California Constitution, the City has broad discretionary power to make and enforce within its limits all local, police, sanitary, and other ordinances and regulations not in conflict with general laws; and
WHEREAS, there is currently no State, or Federal legislation applicable within the City of Upland requiring individuals discovered to be in possession of detached catalytic converters to provide proof to law enforcement as to how they obtained catalytic converters, thus limiting law enforcement’s ability to (1) protect the public by preventing catalytic converter thefts; and (2) seize suspected stolen catalytic converters when no victim is present; and
WHEREAS, on January 23, 2023, the City Council conducted first reading of Ordinance No. 1977, which would update Chapter 8.44 of the Upland Municipal Code to add Section 8.44.120, which would make it unlawful to possess a detached catalytic converter in the City without valid documentation or other proof of ownership; and
WHEREAS, on February 13, 2023, the City Council conducted second reading and adopted Ordinance No. 1977, updating Chapter 8.44 of the Upland Municipal Code to add Section 8.44.120; and
Ordinance No. 1978
WHEREAS, in order to better protect its citizens, their property, and their community, the City desires to further regulate the possession of detached catalytic converters within its jurisdiction by providing for the revocation, pursuant to Upland Municipal Code Section 5.04.280, of City business licenses held by any person or entity that violates Section 8.44.120 of the Upland Municipal Code, SB 1087, or AB 1740; and
WHEREAS, this Ordinance is necessary to provide the City of Upland clear legal authority to better protect the public and deter this criminal activity by terminating the business licenses of any business that violates City or State restrictions on the possession and/or sale of detached catalytic converters.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF UPLAND DOES ORDAIN AS FOLLOWS:
Section 1. The above recitals are true and correct and are hereby incorporated herein by this reference.
Section 2. Ordinance: Amending the Municipal Code.
Section 5.04.280 of Chapter 5.04 of Title 5 of the Upland Municipal Code is hereby amended to read in its entirety as follows:
“Section 5.04.280 Revocation of License.
A. Any license issued under the provisions of this title may be revoked by the license official upon the failure on the part of the licensee to pay the charges imposed by this title or to file reports as required by this title within 60 days after such charges or reports become delinquent.
B. Whenever the license official receives sufficient evidence, in the license official’s sole discretion, that the licensee, or any person hired, retained, controlled, or employed by the licensee, has violated section 8.44.120 of the Upland Municipal Code or any provision of State law related to the purchase and sale of detached catalytic converters (including but not limited to SB 1087 or AB 1740), the license official shall have the authority, pursuant to this section, to summarily suspend or terminate any license held by the licensee issued under the provisions of this title and order in writing to the licensee that the licensee immediately cease and desist any further activity under any such license for such period of time as set forth in this section.
C. For a first offense under subsection (B) above, the remedy shall be a suspension of any such license for a period not to exceed ninety (90) days.
D. For a second offense under subsection (B) above, the remedy shall be a suspension of any such license for a period not to exceed one hundred eighty (180) days.
Ordinance No. 1978
E. For a third or subsequent offense under subsection (B) above, the remedy shall be permanent revocation of any such license.
F. Any person who continues to engage in any activity for which a business license is required and which such license is currently suspended or revoked pursuant to this section shall be deemed guilty of a misdemeanor and, upon conviction thereof, shall be punished by a fine not exceeding $1,000.00, or by imprisonment in jail for a period not exceeding six months, or by both such fine and imprisonment. Each and every day in which any person continues to engage in such activity shall constitute a separate offense.
G. The order issued under subsection (A) of this section shall also notify the licensee that it shall have seven working days from the date of such order to request a hearing to determine whether such license shall be suspended or revoked. Failure to request, in writing, such hearing before the license official within the seven-day period shall result in the suspension or revocation of the license pursuant to the terms of this section.
H. Upon such request by the licensee whose license has been suspended or revoked under this section, for a hearing to determine whether such license shall be suspended or revoked, the license official shall provide such hearing within 15 calendar days after receipt by the license official of such request, at which hearing the licensee may appear before the license official for the purpose of presenting evidence why the license should not be suspended or revoked. No license shall be suspended or revoked under this section unless notice of the time and place of such hearing shall have first been given at least five calendar days before the hearing thereof by depositing in the United States mail a notice directed to the licensee at the address given in the application. The notice shall set forth a summary of the grounds advanced as the basis of the suspension or revocation.
I. Any licensee whose license is suspended or revoked under this section shall not engage in any activity for which such license is required until either authorized to do so by the license official or the City Council or its designee, on appeal, determines to overrule the decision of the license official.
J. The remedies provided herein are not to be construed as exclusive remedies. The City is authorized to pursue any proceedings or remedies provided by law.”
Section 3. Compliance with California Environmental Quality Act.
The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the
Ordinance No. 1978
environment, directly or indirectly. Further, if the activity is deemed a project this City Council finds that this Ordinance is exempt pursuant to Section 15061(b)(3) of the State CEQA Guidelines.
Section 4. Severability. If any section, subsection, subdivision, sentence, or clause, or phrase in this Ordinance or any part thereof is for any reason held to be unconstitutional, invalid, or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have adopted each section irrespective of the fact that any one or more subsections, subdivisions, sentences, clauses, or phrases are declared unconstitutional, invalid, or ineffective.
Section 5. Effective Date. This Ordinance shall become effective thirty (30) days from its adoption.
Section 6. Publication. The City Clerk shall certify to the adoption of this Ordinance and cause it, or a summary of it, to be published in a newspaper of general circulation printed and published within the City of Upland, pursuant to all legal requirements.
PASSED, APPROVED, AND ADOPTED this 27th day of February, 2023.
Bill Velto, Mayor
Ordinance No. 1978
I, Keri Johnson, City Clerk of the City of Upland, California, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Upland held on the 13th day of February, 2023, and was adopted at a regular meeting of the City Council of the City of Upland on the 27th day of February, 2023, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
ATTEST:
Keri Johnson, City Clerk
S T A F F R E P O R T
I T E M N O . 10.C .
D A T E :Feb ruary 27 , 20 23
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : R O B E R T D. D A L Q U E S T, D E V E LO P M E N T S E R V I C E S D I R E C TO R
M E L E C I O P I C A Z O, E C O N O M I C D E V E LO P M E N T C O O R D I N A TO R
G I O V A N N I A R E L L A N O, R E H A B I L I TA T I O N P R O G R A M S
A D M I N I S T R A TO R
S U B J E C T :C O N S I D E R A P P R O V A L O F U S E O F A M E R I C A N R E S C U E P L A N A C T
F U N D S A N D A P P R O V E P R O G R A M G U I D E L I N E S F O R T H E R A I S E -
U P G R A N T P R O G R A M
R E C O M M E N D E D A C T I O N
I t is rec om m en d ed th at t he C it y C oun cil ap p rove the p rog ram g u id eli n es relat ive t o fu nd in g th e Rais e-U P (Restau ran t A ssist ance for I n creased S ales an d E ffi ci en c y - U p lan d ) G ran t P rog ram ("P rog ram ") an d au th ori ze the C i ty M an ag er t o transfer th e u n u sed p ortion ($2 19 ,79 2) of th e C atch-U p B u s in ess Ren tal A ssistan ce P rog ram t o fu nd th e n ew Raise-U p P rog ram .
G O A L S T A T E M E N T
Th e p rop os ed act ion sup p orts the C ity’s g oal to create citywid e econom ic d evelop m en t assistan ce p rog ram s t o h elp s m al l b usin esses w it h rec overy an d resi li en c y in t he w ake of the C ovid -1 9 Pan d em ic as m and ated b y the A m erican Rescu e and Recovery P lan A ct.
B A C K G R O U N D
O n M arc h 1 1 , 2 0 2 1 , th e an n i vers ary of C O V I D -19 b ein g d eclared a g lob al p an d em ic b y the World H ealt h O rg an iz ati on , P resi d en t J oe B id en s ig n ed A R PA in to l aw. A R PA p rovid ed a $1 .9 trillion econ om i c st im u l u s p ackag e to accelerate t he U n it ed S tates' recovery from the econ om ic an d h ealth effects of th e C O V I D -1 9 p and em ic an d the on g oing recession .
Relative to sm all b u siness su p p ort , A R PA fun d s are d esi g n ated t o b e used to sup p ort com m u nities st ru g g li n g in t h e wake of C O V I D -1 9 an d a loom in g recession b y p rovid ing g rants
to h ard -h i t sm all b usin esses so t h ey m ay con ti nu e t o op erate, b ec om e m ore resilient an d su rvive.
O n J uly 11 , 20 22 , th e C ity C oun cil ap p roved the C atch-U p B usin ess Rental A ssistan ce P rog ram , an d aut horized th e u se of A R PA fun d s in th e am ou n t of $3 25 ,00 0. Th e C atch-U p p rog ram p rovi d ed as si st an c e t o b us in ess es for up t o tw o m on th s of i n-arrears ren t or $6 ,00 0 w hich ever is l ess . T h e C atch-U p P rog ram w as a su ccess an d th e C it y ass is ted 17 b usin esses, exp en d ing $1 05 ,20 7.5 6 in A R PA fun d s, w ith a rem aining b alance of $2 19 ,79 2.4 4.
I n staff's con tinu al effort t o d evelop p rog ram s t hat t arg et su p p ort t o U p l an d 's l ocal b u siness com m u nity, th e C ity’s E con om ic D evelop m en t Team p rop oses t o use t h e rem ai ni ng fun d b alance from t h e C atc h -U p P rog ram and has d evelop ed t h e Rai se-U P : Restau ran t A ssistan ce for I n creased S ales and E ffi ci en c y-U p lan d G rant P rog ram . T hi s p rog ram will p rovi d e g ran t assistan ce n ot to exc eed $10 ,00 0 t o elig ib le b rick-an d -m ortar res tau ran ts to assi st th em in im p rovin g t heir op erat ion s, how t o g row their b us in ess , an d h ow to d evelop their staff i n an effort to increase th eir b u siness an d h elp th em g et to next level.
I S S U E S /A N A L Y S I S
Th e E con om ic D evel op m ent Team is p rop osing on d evelop in g an d ad m i n i st eri n g an ot h er sm all b u siness restaurant assistan ce p rog ram utilizin g A R PA fun d s. A ccord ing ly, staff h as d evelop ed and w ill ad m inist er t he Rai se-U P (Res tau ran t A ss is tan ce for I n creased S al es an d E ffi ci en c y - Up lan d ) G rant P rog ram .
A s p art of ou r p art nersh ip w it h t h e I n l an d E m p ire S m all B u si n es s D evel op m en t C enter (S B D C ), t heir s taff wi ll ass is t th e C ity wi th th e ad m in is trati on of th e Rais e-U P G ran t P rog ram .
Th e S B D C w il l creat e and m an ag e th e onl in e ap p licat ion p ortal, as si st w it h m arket in g , review ap p lication s, p rovi d e th e req u i red t rai ni ng p rog ram s for t he ap p l ic an t s of th e p rop osed Raise- U P G ran t P rog ram .
Th is n ew p rog ram w ill u ti li ze up t o $2 19 ,79 2.4 4 of A R PA fu n d s t o p rovid e rest au ran t s a g ran t of up to $1 0,0 00 for el ig ib le exp en ses on a rei m b ursab le b asi s. A p p roved ap p l ic an t s are req uired to p arti ci p at e in th e Rais e-U P Trai n i n g , offered th rou g h the S B D C , wh ic h is a 4-week Zoom train in g p rog ram . Parti ci p an ts m u s t at ten d an d com p lete all four b u s in ess assistan ce m od ules (ab out 10 hou rs total) to q u ality for th e fun d ing .
Th e train in g ou tlin e in clud es:
Week 1 – P lan to G row your Food B usin ess
Week 2 - M an ag e you r C ash
Week 3 – G row your C u stom er B ase
Week 4 – D evelop You r Peop le
G ran t fu nd in g m ust b e used to p ay for exp en ses related to the following only:
Ten ant im p rovem en ts,
B u siness eq uip m ent,
E lectronics,
S ig n ag e, an d
Web site d ig ital m arketin g
E lig ib le restau ran ts m u st m eet th e follow in g p rog ram elig ib ility req u irem en ts:
B e p hysically located in Up lan d ;
I n b u siness;
M inim u m of 1 full-tim e eq u ivalent em p loyee p lu s b usin ess ow ner; Particip ant m u st b e the b usin ess ow ner; and
H ave an active Up lan d b usin ess licen se at th e tim e of receivin g the g ran t.
S taff est im ates t hat the Rai se-U P G ran t P rog ram wi ll assist ap p roxi m at ely 20 -30 sm all b u sinesses.
E N V I R O N M E N T A L D E T E R M I N A T I O N
Th e p rop osed Rais e-U P g rant p rog ram h as b een d et erm in ed to b e C at eg oric all y E xem p t from th e C ali forn ia E n vironm ent al Q u ality A c t (C E Q A ), p ursu ant t o secti on 1 53 01 of t he C E Q A G uid elin es. Th is s ect ion p ertains t o existing fac il it ies in volvi ng neg lig ib le or no exp an si on of existing or form er u se. T h e p rog ram on ly p rovi d es a g ran t u p to $10 ,00 0 t o existin g restau ran ts for tenan t im p rovem ents, eq uip m ent, sig n ag e or electronics.
F I S C A L I M P A C T S
Th e Raise-U p G ran t P rog ram seeks to u tilize $2 19 ,79 2 of fu nd s p reviou sly allocated to the C atch -Up B u s in ess Rent al A s si st an c e P rog ram . Th e fun d ing of $20 8,8 02 ,w il l b e u sed for g rants t o ass is t restau ran ts an d cost recovery of 5% ($10 ,99 0) to ad m in is ter t he p rog ram .
E lig ib le restau ran ts m ay b e aw ard ed /reim b u rsed u p to $1 0,0 00 for elig ib le exp enses.
Th ere wi ll b e n o fis cal im p act to th e G en eral F un d relat ive to ad m in isterin g or fi nan ci ng Raise- U P since all p rog ram fu nd s are d erived from A R PA fu nd in g .
A L T E R N A T I V E S
P rovid e altern ative d irection to staff.
AT TAC HM E NT S :
Description
Raise-UP: Restaurant Assistance for Increased S ales and Efficiency-Upland Grant Program Guidelines
City of Upland
RAISE-UP
Restaurant Assistance for Increase Sales and Efficiency-Upland Grant
Program Guidelines
Funded by the American Rescue Plan Act Funds
Development Services Department
460 N. Euclid Avenue
Upland, CA 91786
2 Raise-UP Restaurant Assistance for Increased Sales and Efficiency Upland Grant Program Guidelines
Overview
About the Program
In partnership with the Inland Empire Small Business Development Center (“SBDC”), the City will be offering a four-week Raise-UP Restaurant Assistance for Increased Sales and Efficiency Upland Grant Program, which will provide training and funding to brick-and-mortar food-based businesses located in the City of Upland. The Grant Program is designed to assist businesses in identifying when they are ready to expand and drive their food business to the next level.
Grant funding must be used to pay for expenses related to the following only:
1. Tenant improvements,
2. Business equipment,
3. Electronics,
4. Signage, and
5. Website digital marketing
This grant program is funded by the American Rescue Plan Act funds.
Application and Training Program
The application period will be open March _______, 2023.
1. Application. The basic application and supporting documentation must be submitted through an online portal by March _______, 2023. Businesses that meet all criteria, will be contacted to sign up for the required Raise-UP (Restaurant Assistance for Increased Sales and Efficiency -Upland) Grant Program. Applicants must apply for the grant program by visiting https://www.uplandca.gov and submitting the application online through the SBDC portal.
3 The SBDC will develop and manage the online portal for application submission. The online portal will support submission electronically in English, unless otherwise requested. The online application page can also be supported by other webpages hosted on the SBDC website, which explain the program, eligibility , requirements, contain FAQs, and contact information. These pages can be developed in conjunction with the City as requested and appropriate. The online portal is hosted on a secure server whereas any application data can only be accessed with login credent ials residing with the SBDC. Any additional documentation required from business owners can also be submitted via the online portal or via a secure, SBDC file transfer service.
If the SBDC determines that additional information or supporting documents are needed to review a basic application, then the application is not considered complete.
2. Training Program. Approved applicants are required to participate in the “Raise-UP” (Restaurant Assistance for Increased Sales and Efficiency-Upland Grant Program) Training, a four-week training program, beginning April ________, 2023. Participants must attend and complete all four business assistance modules (approximately 10 hours total) to qualify for the funding. See program outline below:
Program Outline:
The Raise-UP (Restaurant Assistance for Increase Sales and Efficiency-Upland Grant Program) covers the following topics with a focus on building growth strategies for your food operations:
Week 1: Plan to Grow your Food Business - Every business faces a series of challenges on its path to growth. This module covers a variety of successful approaches to growth. You will find out how to grow your business as you learn about successful growth opportunities, identify failure in growth and pitfalls to avoid, and take actions setting your growth plan as aligned with your vision. Are you ready to grow? Week 2: Manage your Cash - Cash is king. But the question is: cash for growth or growth for cash? To grow your food business, you need to maintain adequate cash flow. In this module, you will understand your numbers through your P&L and build your financial projection to support your growth plan. This class will teach you how to accurately project growth, model it, and stress test it to make sure capital will work effectively with your growth plan. Numbers do not lie!
4 Week 3: Grow your Customer Base - There is only one boss: CUSTOMERS! Growth in your food business is all about attracting new customers and/or expanding what your existing customers are buying from you.
This module will take your growth plan and help you focus your efforts on bettering the outcomes of your current marketing and sales efforts, defining your target areas that you are trying to reach, and developing a strategy to grow your customer base.
Week 4: Develop your People - In this module, you will learn actionable steps you can take to assess and develop your human capital talent into a formidable all-star force for your food business. Utilizing individual skill sets and training to personal strengths, ensures all individuals are functioning within the overall team at their highest and best use, creating a competitive edge not easily duplicated.
This program is offered through four (4) mandatory Zoom group sessions. Participants will get the opportunity to be assigned to one of our food -based business consultants, through no-cost 1:1 consulting session, to assist with the development of their growth plans.
Eligibility
Through participation in the Raise-UP (Restaurant Assistance for Increased Sales and Efficiency-Upland Grant Program), eligible small businesses may be awarded up to $10,000. To be eligible to apply for the Raise-UP (Restaurant Assistance for Increased Sales and Efficiency -Upland Grant Program), a business must meet the following eligibility requirements.
The business must:
1. Be physically located in Upland;
2. In Business; and
3. Minimum of 1 full-time equivalent employee plus business owner; and
4. Participant must be the business owner; and
5. Have an active Upland business license at the time of receiving the grant.
Additional Application Materials:
1. Complete grant application; and
2. Current City of Upland business license; and
5 3. W-9; and
4. Lease Agreement; and
5. 2022 Tax Returns (Personal and Business including all schedules)
Ineligible Applicants:
1. Business located outside the City of Upland incorporated City Limits
2. National corporate-owned businesses
3. Home-based businesses
4. Non-profits or not-for-profit businesses
5. Businesses that are not categorized as restaurant
6. Business that are not in good standing with Federal, State or Local agencies
Raise-UP (Restaurant Assistance for Increased Sales and Efficiency-Upland Grant Program) Each approved grant recipient will be required to have a City of Upland Raise-UP (Restaurant Assistance for Increase Sales and Efficiency-Upland Grant Program) agreement and provide proof of general liability insurance. Upon completion of the 4-week Raise-UP Training Program, the SBDC will provide applicants complete application and supporting documents to the City of Upland. The City of Upland’s Economic Development Team will contact each grant recipient to complete the agreement.
Notice of Grant Award
Once the City of Upland Raise-UP (Restaurant Assistance for Increase Sales and Efficiency-Upland Grant Program) agreement is finalized and signed by all parties, each applicant will be notified to receive their grant funding. Grant funding will be on a reimbursable basis and in unique cases may be provided upfront, depending on the nature of the request at the sole discretion of the Development Services Director.
Recipients must first obtain approval from the Development Services Director prior to purchase of the business expense.
6 Authority to Administrate
The City of Upland Raise-UP Restaurant Assistance for Increase Sales and Efficiency-Upland Grant Program will be administered through the City’s Development Services Department, Economic Development Division.
Authority to modify the program guidelines rest with the Development Services Director.
Continued Support from the SBDC
The SBDC will continue to consult and train all awarded small business owners and those that were denied funding, during the life of their business. The network has more than 100 business consultants that will work with each applicant one-on-one, all at no cost to the business owner. The SBDC receives funding from the Federal government and the State of California, to be able to deliver services to the business owners throughout the region.
Contact Information
For questions or additional information regarding the Raise-UP Restaurant Assistance for Increased Sales and Efficiency Upland Grant Program, please contact the following:
Norma Flores, Development Services Specialist - City of Upland 460 N. Euclid Avenue, Upland, CA 91786
(909) 931-4267
[email protected]
For assistance regarding the training program or to complete the Raise-UP Restaurant Assistance for Increase Sales and Efficiency Upland Grant Program Application and to set up a one-on-one consultation (at no cost), please contact the Inland Empire Small Business Development Center (SBDC):
Paul Nolta, Director - Inland Empire Small Business Development Center 3780 Market Street, Riverside, CA 92501
(951) 781-2345
[email protected]
S T A F F R E P O R T
I T E M N O . 10.D .
D A T E :Feb ruary 27 , 20 23
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : B R A D E N Y U, P U B L I C W O R K S D I R E C TO R
M I K E K I TC H E N , S P E C I A L F L E E T C O N S U LTA N T S U B J E C T :A P P R O V E A P U R C H A S E O R D E R W I T H W E S T C O A S T L I G H T S A N D
S I R E N
R E C O M M E N D E D A C T I O N
I t is recom m end ed t hat th e C i ty C ou ncil ap p rove t he p urch ase ord er w it h W est C oas t L ig hts and S i ren for installat ion an d rep ai r of Pol ic e an d C ity veh ic le em erg en cy eq u ip m en t in the am ou nt of $2 10 ,00 0; an d au th orize the C ity M an ag er to execute all necessary d ocu m en ts.
G O A L S T A T E M E N T
Th e p rop osed action su p p orts th e on g oing long -term C ity-wid e fleet rep lacem ent an d m od ern ization p rog ram .
B A C K G R O U N D
Th e P ub lic Works F leet M aintenan ce D ivision is resp onsib le for p u rchase, d isp osal, m aintenan ce an d op erat ion of C i ty vehicles an d eq uip m ent . W hen th e F l eet D ivision p u rchases veh i cl es, t hey m u st b e often b e eq uip p ed w it h s p ec ial ized eq uip m ent i n ord er for th e vehicle fun ction for its in ten d ed p u rp ose.
I S S U E S /A N A L Y S I S
West C oas t Li g h ts and S iren h as b een th e p rim ary u p fitter for t he C ity of U p land Police vehicles s in ce 2 0 1 6 . T h ey sp eci ali ze in u p fi tt in g Poli ce and F ire eq uip m ent . West C oast L ig hts and S iren is on e of few u p fit ters on th e wes t coast c ert ifi ed an d fact ory t rained b y Ford M otor C om p an y on i ns tal lat ion an d wiring of em erg en cy eq u i p m en t on Ford vehicles an d wi ll n ot void Ford w arran t ies . T hey are t he p ri m ary u p fitter for m an y larg e ag en ci es (C ity of H onolulu, H aw aii, C i ty of Pasad ena, S an B ernard ino S h eriff, R iversid e S heriff, L A P D, S an D ieg o P D, H end erson N evad a, C olton , O ntario P D, Fontana P D for exam p le).
Th e C i ty of U p lan d w ill p i g g ie-b ack on t w o m ultiyear c on t rac ts wi th L os A n g el es I n ternation al A irp ort an d th e C ity of Los A n g eles. T h i s p rocurem en t p rocess m eet s the S t ate of C alifornia’s coop erative p u rc h as in g cod e 65 00 & 6 50 2 an d U p lan d m un icip al cod e secti on 2 .48 .08 0 allow in g the C it y to d is p en se w i th the b id d ing p roced ures wh en t he p u rch ase i s b en efi ci al to th e in terest s of t h e C ity an d i s from a su p p lier wh o h as b een award ed a con tract resu ltin g from a form al com p etitive b id d in g p rocess b y an oth er g overn m en tal ag en cy.
S taff i s recom m en d ing entering i n t o a five (5) year p u rchase ord er w it h West C oast L ig ht s an d S iren for in st allation an d rep airs of Police an d C it y veh ic les em erg en cy eq uip m ent wi th th e L os A n g eles I n ternat ion al A irp ort and C ity of L os A n g eles M as ter A g reem ent . West C oast L ig hts and S iren h as p rovid ed a l ett er ag reeing t o h on or th e h ourly rat e and p ricing u n d er their ag reem en t with in th e L os A ng eles I n ternat ion al A irp ort an d C it y of L os A n g eles M aster A g reem ent and w il l have an op p ort u n it y t o ap p ly an an nu al t h ree p ercent (3%) C P I rate in crease.
E N V I R O N M E N T A L D E T E R M I N A T I O N
Vehicle eq uip p in g is n ot consid ered a p roject u n d er the C alifornia E n vironm ent al Q u al it y A ct (C E Q A ).
F I S C A L I M P A C T S
S u fficien t fu n d in g is availab le i n F u nd 7 52 F i sc al Year 20 22 /23 O p erati n g B ud g et . N o ad d ition al ap p rop riation s are necessary at th is tim e.
A L T E R N A T I V E S
P rovid e altern ative d irection to staff.
AT TAC HM E NT S :
Description
Attachment A: L etter of Commitment
Attachment B: L AP D and L A Airport Contracts
January 26, 2023
Mitchel Gonzalez: Sales Manager
West Coast Lights & Sirens
601 Columbia Ave. Unit A & B
Riverside, CA 92507
951-779-9257
[email protected]
Mike Kitchen
City of Upland
Special Fleet Consultant
1370 North Benson Ave.
Hello Mr. Kitchen,
West Coast Lights and Sirens will honor our hourly labor rate of $90 an hour for the rest of the 2023 fiscal year. We will honor this pricing under our current contract with Los Angeles Department of Airports No. - 4600006454. Under the current contract, each new fiscal year gives us the opportunity to raise our hourly rate by 3%.
Sincerely,
Danny Gonzalez
Danny Gonzalez
President
West Coast Lights & Sirens
S T A F F R E P O R T
I T E M N O . 10.E .
D A T E :Feb ruary 27 , 20 23
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A E R
P R E P A R E D B Y : B R A D E N Y U, P U B L I C W O R K S D I R E C TO R
R I C H A R D S M I D E R L E , O P E R A T I O N S M A N A G E R S U B J E C T :C O N S I D E R A T I O N O F A P R O F E S S I O N A L S E R V I C E S A G R E E M E N T
F O R T E M P O R A RY M A I N T E N A N C E W O R K E R S
R E C O M M E N D E D A C T I O N
I t is recom m end ed th at th e C ity C ou ncil award a P rofes si onal S ervi ce A g reem en t w ith S taffin g N etwork, L LC & Q PA (“S taffi ng N etwork”) for tem p orary st affin g au g m entation (L ab orer/M ain ten ance W orker) in th e am ou n t of $50 ,00 0; an d aut horize th e C it y M an ag er to execu te all n ecessary and rel ated d oc um ent s t o im p l em en t t h e A g reem en t an d an y fu tu re am en d m ent and /or extension s.
G O A L S T A T E M E N T
Th e p rop osed action su p p orts th e C ity’s g oal of p rovid in g citywid e in frastructu re m aintenan ce services to th e com m u nity with satisfactory stan d ard s and tim elin es.
B A C K G R O U N D
Th e P u b l ic W orks M ain ten an c e D i vision is resp on sib le for th e m ain ten ance of C ity in frastructu re w it hi n th e p u b lic rig h t -of-w ay in clud in g st reet s, sid ew alks, p arkways , m ed ian s and alleys; l and sc ap i ng an d tree care wi th in th e p ub lic rig ht -of-w ay in cl ud in g p arks , p ub lic sites an d op en sp aces; and m ain ten ance an d op eration of p ub lic facilities in clud in g b u ild ing s, vehicles, eq uip m ent and transp ortation system s (traffic sig nal, sig n ag e, street lig htin g ).
Th e P ub li c Works D ep art m en t h as eleven (11 ) b u d g et ed fu ll-tim e m ai nt enan ce worker p osition s to p erform th e g en eral tasks of b eautification , m aintenan ce, an d after-h ours em erg en cy resp onse of all C ity infrastru cture.
I S S U E S /A N A L Y S I S
Th e P u b li c W orks D ep artm ent h as b een exp eri encin g contin ued c h al len g es w it h staff reten tion at t h e m ai nt enan ce w orker level . C h alleng es i n c lu d e m ai nt enan ce w orkers el ect in g to seek em p loym ent in al ternat ive d ep artm en ts an d /or alt ern ati ve ag encies. A d d it ion ally, the recru itm en t p roc ess for vac an c ies h as p roven to b e eq u all y c hal len g i ng . We cu rrently have seven (7) m ain ten ance w orker vacan cies ou t of eleven (1 1) b ud g eted p ositions.
I n ord er t o p rovid e ad eq u ate servic es to t he p u b l ic , it i s im p erati ve to have ad eq u at e staffin g levels. T he P u b l ic Works D ep artm ent i s seekin g to en t er in to a p rofess ion al servic e ag reem en t w ith a ven d or to p rovid e tem p orary staffin g au g m entation wh en staffing levels are not at su fficien t levels to p rovid e ad eq u ate p ub lic services.
Th e ab ilit y t o exp ed i te the hiring of tem p orary m ai n t en an ce workers u nt il a fu l l-t im e em p loyee can b e h ired w ou l d p rovid e op erati onal fl exib il it y and p rove to b e b eneficial in t h e P ub lic Works S ervic es d aily m ain ten an c e tasks and em erg en cy res p on se d uties. T hes e tem p orary services w ould b e ut ilized as a s top g ap d u rin g ou r reg u lar recru i tm en t p roc ess es an d /or staff sh ortag e tim efram es.
S taff solicited s everal t em p orary em p loym ent servi ces b u t S taffi n g N etwork was t h e on ly com p an y th at could p rovid e Lab orers/M ain ten ance Workers.
E N V I R O N M E N T A L D E T E R M I N A T I O N
S taff au g m entation is n ot con si d ered a p rojec t u n d er t h e C al iforn i a E n viron m en t al Q u al it y A ct (C E Q A ).
F I S C A L I M P A C T S
A lth oug h fu n d s w ere n ot b u d g et ed i n F is cal Year 2 02 2-2 3, t he savin g s from un filled /vacan t p osition s w il l c over t he cost of t h e p rofessi onal services ag reem ent. B ud g et req uests have b een m ad e in ternally an d will b e ad d ressed with th e M id -Year B ud g et Up d ate.
A L T E R N A T I V E S
P rovid e altern ative d irection to staff.
AT TAC HM E NT S :
Description
Temporary M aintenance Workers Agreement
1 CITY OF UPLAND
PROFESSIONAL SERVICES AGREEMENT
TEMPORARY LABOR MAINTENANCE WORKER SERVICES
This Agreement is made and entered into as of February 27, 2023 by and between the City of Upland, a public agency organized and operating under the laws of the State of California with its principal place of business at 460 N. Euclid Avenue, Upland, CA 91786 (“City”), and Staffing Network, LLC. with its principal place of business at 68 Rio Rancho Road #203, Pomona, CA, 91766, (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.
RECITALS
A. City is a public agency of the State of California and is in need of professional services for the following project:
Temporary Labor Maintenance Worker Services (hereinafter referred to as “the Project”).
B. Consultant is duly licensed and has the necessary qualifications to provide such services.
C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.
AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Services.
Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit “A.”
2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “B.” b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $ 795,168.00 . This amount is to cover all printing and related costs, and the City will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.
c. The City Manager may approve Additional Work, as further defined in Section 3, up to ten percent (10%) of the amount of the Agreement or fifty thousand dollars ($50,000.00). In no event shall the total sum of the agreement (original compensation amount and Additional Work) exceed fifty thousand dollars ($50,000.00). Any additional work in excess of this amount shall be approved by the City Council.
2 3. Additional Work.
If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.
4. Maintenance of Records.
Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.
5. Term.
The term of this Agreement shall be from March 1, 2023 to June 30, 2023, unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Project. Consultant shall perform its services in a prompt and timely manner within the term of this Agreement and shall commence performance upon receipt of written notice from the City to proceed (“Notice to Proceed”). The Notice to Proceed shall set forth the date of commencement of work.
The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than three (3) additional one-year terms.
Contractor shall complete the Services within the term of this Agreement and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services.
6. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non- performing party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; pandemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint.
b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.
7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes, and regulations of the federal, state, and local government, including Cal/OSHA requirements.
3 b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state, and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.
8. Standard of Care
Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions.
9. Assignment and Subconsultant
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder.
10. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided.
a. PERS Eligibility Indemnification
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (“PERS”) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
4 11. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
(1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Agreement (8) Property Damage
(9) Independent Contractors Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City, its officials, officers, employees, agents, and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City.
5 (ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give City, its officials, officers, employees, agents, and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention.
c. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein.
This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:
Combined Single Limit
Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 combined single limit
6 Employer’s Liability $1,000,000 per accident or disease Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City, or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
7 (iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.
Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section.
Policies of commercial general liability insurance provided by such subcontractors or
8 subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.
12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.
b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance of “design professional” services (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.
13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the
9 Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify, and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.
14. Verification of Employment Eligibility.
By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.
15. Laws and Venue.
This Agreement shall be interpreted in accordance with the laws of the State of California.
If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Bernardino, State of California.
16. Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant.
10 17. Documents. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, Drawings and Specifications and other documents, produced, or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City
18. Organization
Consultant shall assign Rebecca Coronel as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.
19. Limitation of Agreement.
This Agreement is limited to and includes only the work included in the Project described above.
20. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:
CITY:
City of Upland
460 N. Euclid Avenue
Upland, CA 91786
Attn: City Clerk
CONSULTANT:
Staffing Network, LLC
Attn: Rebecca Coronel
and shall be effective upon receipt thereof.
21. Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.
22. Equal Opportunity Employment.
Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
23. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated
11 herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.
24. Severability
The unenforceability, invalidity, or illegality of any provision(s) of this Agreement shall not render the remaining provisions unenforceable, invalid, or illegal.
25. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its ri ghts, burdens, duties, or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.
26. Non-Waiver
None of the provisions of this Agreement shall be considered waived by either Party, unless such waiver is specifically specified in writing.
27. Time of Essence
Time is of the essence for each and every provision of this Agreement.
28. City’s Right to Employ Other Consultants
City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.
29. Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid, nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
[SIGNATURES ON FOLLOWING PAGE]
12 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN CITY OF UPLAND
AND STAFFING NETWORK, LLC.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.
CITY OF UPLAND STAFFING NETWORK, LLC.
By: By:
MICHAEL BLAY
City Manager Its:
Printed Name:
ATTEST:
By: By:
KERI JOHNSON
City Clerk
Its:
Printed Name:
13 EXHIBIT A
SCOPE OF SERVICES
• Provide temporary maintenance worker staff to City Operations Division. • Provide two (2) to four (4) staff members daily, depending on approved budget, as needed. • Perform basic manual labor tasks and assignments at the direction of crew supervisor.
14 EXHIBIT B
PROPOSED SCHEDULE OF COST
TEMPORARY LABOR MAINTENANCE WORKER SERVICES
Per Man Hour
Daily Cost
(2 Staff @ 10 Hrs.)
Weekly Cost
(2 Staff @ 4 days)
Total Cost
To June 30, 2023
$ 30.12
$ 602.40
$ 2,409.60
$ 43,372.80
• Includes: ALL items as detailed in Exhibit “A” “Scope of Services”.
S T A F F R E P O R T
I T E M N O . 10.F .
D A T E :Feb ruary 27 , 20 23
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : B R A D E N Y U, P U B L I C W O R K S D I R E C TO R
R I C H A R D S M I D E R L E , O P E R A T I O N S M A N A G E R S U B J E C T :C O N S I D E R A T I O N O F A C O N T R A C T E X T E N S I O N F O R G R A F F I T I
R E M O V A L S E R V I C E S
R E C O M M E N D E D A C T I O N
I t is rec om m end ed t h at the C it y C ou ncil ap p rove a con tract exten sion of P rofes si on al S ervice A g reem ent 1 9-0 02 , b etween t he C i ty of U p l an d an d G raffi ti P rot ect ive C oat in g s , I n c . for g raffiti rem oval an d ab atem ent and au th ori ze t he C it y M an ag er t o execu te all related d ocum ents to im p lem en t the ag reem ent and any fu tu re extension s.
G O A L S T A T E M E N T
Th e p rop osed act ion su p p ort s t he C it y’s ob ject ive t o con tinu e t o m ai n t ain and ab at e all g raffiti on C ity p u b lic facility infrastru cture.
B A C K G R O U N D
O n Feb ru ary 2 4, 20 20 , th e C i ty ent ered in to an ag reem ent w it h G raffiti P rotec ti ve C oating s, I n c. (“G raffit i P rot ect ive C oat in g s“) for g raffit i rem oval an d ab atem en t services. T he ag reem en t com m enced on M arch 1, 2 02 0 an d h ad an in itial term of three (3) years.
I S S U E S /A N A L Y S I S
I n ac cord an ce t o t h e c ont rac t p rovisions, t h e C it y, u p on m u tu al ag reem ent, m ay exten d the con tract for th ree (3 ) ad d it ion al on e-year t erm s. I f t he con tract is exten d ed b eyond the orig inal 3-year term , t he cont ract p ri ces m ay b e ad ju st ed b y th e C on su m er P ric e I n d ex (C P I ) for al l U rb an C on su m ers i n th e L os A n g eles-A nah eim -R iversid e A rea. T he an n u al cost for the orig inal 3-year ag reem en t was for $80 ,01 8.4 0.
S taff an d G raffiti P rotec ti ve C oat in g s m u t u al ly ag ree to ext end th e c ont rac t for an ad d ition al year and have ag reed t o i n c reas e th e c on t rac t p ri ces for a C P I in crease of five p ercent (5%) for an an n u al cost of $84 ,01 9.3 2. I f ap p roved , b oth p art ies ag ree t hat th e C P I in creases shall g o into effect on M arch 1 , 20 23 .
E N V I R O N M E N T A L D E T E R M I N A T I O N
S ince th is p roject is m ai nt enan ce of exi st in g fac il it ies , th e en vi ron m en tal d et erm in ati on for th is p roject is C ateg orically E xem p t from the C aliforn ia E n vironm ental Q u ality A ct (C E Q A ).
F I S C A L I M P A C T S
Th e m i d -year b u d g et req u est for F Y 20 22 -23 b u d g et wi ll c ont ain sufficient fu nd s in the accoun ts for the p rop osed G raffiti Rem oval & A b atem ent S ervices, as su m m arized b elow :
F Y 20 22 -23 A ccou nt N o. 10 1-5 41 5-5 25 3 - $82 ,00 0.
A d eq u ate fun d s will b e b ud g et ed to cover t he cos t of t h e servic es in t h e F Y 2 0 2 3 -2 4 op eratin g b u d g et.
A L T E R N A T I V E S
P rovid e altern ative d irection to staff.
AT TAC HM E NT S :
Description
G P C Contract Extension
Contract
S T A F F R E P O R T
I T E M N O . 13.A .
D A T E :Feb ruary 27 , 20 23
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : B R A D E N Y U, P U B L I C W O R K S D I R E C TO R /C I T Y E N G I N E E R
J O H N R O B L E S, A C T I N G U T I L I T I E S M A N A G E R
N I C O L E D E M O E T, E N V I R O N M E N TA L Q U A L I T Y
A D M I N I S T R A TO R
TA N YA G A R C I A , M A N A G E M E N T A N A LY S T,
E N V I R O N M E N TA L D I V I S I O N
S U B J E C T :C O N S I D E R A T I O N O F A W A T E R A N D R E C Y C L E D W A T E R R A T E
A D J U S T M E N T
R E C O M M E N D E D A C T I O N
I t is recom m en d ed t hat the C it y C oun ci l ad op t a Resol u t ion i m p lem ent in g th e p reviously ap p roved water rates sched uled to take effect on J an u ary 1, 2 0 2 2 an d fin d i n g t h i s action exem p t from the C aliforn ia E n vironm ental Q u ality A ct.
G O A L S T A T E M E N T
Th e p rop os ed act ion s u p p orts t he C ity's g oal to en s u re c u s tom er rat es are cost effective, eq u itab le, an d g en erat e th e n eces sary reven ue to cover op erati on al , d eb t servic e, cap ital in vestm en ts, and reserves to m eet p rog ram req uirem ents.
B A C K G R O U N D
Th e C it y’s Wat er U t il it y D ivision is resp onsib le for p rovid in g safe, reliab le, an d com p l ian t water services to the com m u ni ty in a cost-effective m ann er. A s a n ot-for-p rofit P u b lic U ti li ty, the C ity of U p l an d estab lishes wat er rat es that p rovi d e su ffic ien t revenu e t o c over op eration al, d eb t service, cap ital in vestm en ts, and reserves necessary to m eet p rog ram req u irem en ts.
I n M ay 2 01 7, th e C i ty c on t rac ted with C aroll o E n g ineerin g t o p erform a W ater Reven u e an d Rate S tu d y anal ysi s. T h eir A d m in is trati ve D raft C ost of S ervice an d Rat e S tu d y Rep ort w as com p leted in J an uary 20 18 .
O n A p ril 2 3, 20 18 , t he C i ty C ou ncil ad op t ed a res olu ti on for m u lt i-year wat er service rate in creases. T he Res olu ti on ad d ressed m eeting cos t of servic e an d ou tl in ed lon g -t erm water system reinvestm ent, w ith sufficient restoration of op eratin g reserves n ecessary to p rovid e safe and reliab le wat er su p p ly, w h i le also su st ain in g w ater u ti li ty op erati on s as a self-fu nd ed enterp rise.
O n M arch 9 , 20 20 , b ased on a 20 20 Wat er Rat e S t u d y U p d at e p erform ed b y C arollo E ng in eers, th e C ity C oun cil ap p roved m ain ten ance of th e estab lished w ater rates im p lem ented on J anu ary 1 , 2 01 9, an d d eci d ed t o n ot im p lem ent th e w ater rate increase sc h ed u l ed for J an uary 1, 2 02 0. S t aff w as d irected to review w ater rat es t o d eterm ine i f an ad ju stm en t w ould b e necessary on J an uary 1, 2 02 1.
O n O ctob er 2 6, 2 02 0, the C ity C ou ncil ag ain ap p roved m ain taining th e estab lished w ater rates im p lem en ted on J an uary 1 , 20 19 , and d id not i m p lem en t th e w ater rate increase sched uled for J anu ary 1 , 20 21 .
O n N ovem b er 22 , 20 21 , the C it y C ou nc il ap p roved im p lem entation of t he wat er rates sched uled to take effect on J an uary 1, 2 02 0, effective D ecem b er 1, 2 02 1.
O n J an u ary 26 , 2 0 2 3 , s taff m ad e a p resen tat ion t o a S p ecial P u b l ic Works C om m ittee recom m end ed im p l em en ti n g th e fin al rat e ad ju st m en t of a m u lt i-year w at er servi ce rate sched ule sched uled t o take effect J an uary 1, 2 02 2, from Resolution N o. 66 22 , Resol u t ion N o. 66 22 w as ap p roved on A p ril 2 3, 2 01 8, an d inclu d es p otab le and recycled water rates.
I S S U E S /A N A L Y S I S
S u p p orted b y 2 01 8 rat e s tu d y, th e C it y C oun cil ad op t ed Resol u t ion N o. 66 22 ap p rovin g m u lti- year wat er s ervi ce rate in creases on A p ril 23 , 2 01 8, an d i n t h e resol u t ion . D u e to a n eed to ensure ad eq uat e reven u e necessary t o cover t he op erat ion s, cap ital exp end it ures, an d reserve req uirem ents for t he wat er fu nd an d t o cover in flation ary in creases , st aff is recom m end in g th at th e rem aining availab le w ater rate ad ju st m en t ori g i n al ly sc h ed u l ed to take effect on J an uary 1, 2 02 2, b ut w h i ch C ou n c il chose to d elay t he i m p lem en t ati on of, n ow b e im p lem en ted effective M ay 1, 2 02 3.
I f ap p roved , th e water rate w oul d in crease b y an averag e of 8.5 %. S taff h as seen the C on su m er P rice I n d ex (C P I ) rat e in the R iversid e-S an B ern ard in o-O nt ari o area for al l item s less food an d en erg y as h ig h as 1 0% (for a 1 2-m onth p eri od en d i n g in M arch 2 02 2) an d as low as 7.5 % (for a 1 2-m onth p eriod en d ing in N ovem b er 2 02 2) for 20 22 .
E N V I R O N M E N T A L D E T E R M I N A T I O N
Th is Resolution is not su b ject to th e C alifornia E nviron m en tal Q uality A ct (“C E Q A”) p u rsuan t to S ection s 1 50 60 (c)(2 ) (th e activity will not result in a d irect or reason ab ly foreseeab le in d irect p hysical chan g e in the en vironm ent) and 15 06 0(c)(3) (the activity is not a p roject as d efined in S ection 1 53 78 ) of th e S tate C E Q A G u id elines, C alifornia C od e of Reg u lation s, T itle 14 , C h ap ter 3 , b ecause it has no p oten tial for resulting in p h ysical ch ang e to the en vironm ent, d irectly or ind irectly.
F I S C A L I M P A C T S
I m p lem en ting t he 20 22 rate increase will p rovi d e fu n d i n g necessary to m eet t h e an ticip ated exp en se in creases in th e w ater u t il it y op erati on s , in cl u d in g t h e c ost of p rod u cing local water, p u rchasin g local and im p orted w ater, electrical u sag e, m aterials, rep airs, p erson nel, system reh ab ilitation and rep lacem en t of infrastru cture.
A L T E R N A T I V E S
P rovid e altern ative d irection to staff.
AT TAC HM E NT S :
Description
Proposed Resolution
Resolution No. 6622
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
UPLAND IMPLEMENTING THE PREVIOUSLY APPROVED
WATER RATES SCHEDULED TO TAKE EFFECT ON MAY 1,
2023 AND FINDING THIS ACTION EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, on April 23, 2018, the City held a public hearing pursuant to Proposition 218 and approved Resolution No. 6622 approving a water and recycled water rate schedule with increases that automatically take effect on May 1, 2018, January 1, 2019 and each January 1 thereafter through January 1, 2022; and;
WHEREAS, on December 9, 2019, the City Council deferred the water rate increase scheduled for January 1, 2020 until the water rate check-in study was completed; and
WHEREAS, on March 9, 2020, the City Council approved maintaining the established water rates implemented on January 1, 2019, did not implement the water rate increase scheduled for January 1, 2020, and directed staff to review water rates to determine if an adjustment would be necessary on January 1, 2021; and
WHEREAS, on October 26, 2020, the City Council reaffirmed its decision to not implement the water rate increase scheduled for January 1, 2021; and
WHEREAS, on August 9, 2021, the City Council approved Resolution No. 6622 to implement the rates scheduled to take effect on January 1, 2020; and
WHEREAS, the City Council now desires to implement the rates scheduled to take effect on January 1, 2022, and which were previously approved by Resolution No. 6622.
NOW, THEREFORE, the City Council of the City of Upland hereby finds, determines, and resolves as follows:
Section 1. All of the facts set forth in the recitals part of this Resolution, are true and correct.
Section 2. The City water and recycled water rates, fees and charges originally scheduled to be implemented on January 1, 2022 and previously approved by the City Council in Resolution No. 6622 attached hereto as Exhibit “A” shall take effect on May 1, 2023.
Section 3. The City Council finds that this Resolution is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
Resolution No.
Section 4. Certification. The City Clerk shall certify the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED this 27th day of February 2023.
Bill Velto, Mayor
I, Keri Johnson, City Clerk of the City of Upland, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 27th day of February 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
ATTEST:
Keri Johnson, City Clerk
Resolution No.
Exhibit A
CITY OF UPLAND
SCHEDULE OF WATER & RECYCLED WATER
RATES AND CHARGES
originally scheduled to be implemented on January 1, 2022 SHALL TAKE EFFECT 5/1/23
WATER COMMODITY RATES (Bl-MONTHLY)
Single Family Residential Rate
Usage Tier Unit
Rate
(effective
5/1/18)
Rate
(effective
1/1/19)
Rate
(effective
1/1/20)
Rate
(effective
1/1/21)
Rate
(effective
1/1/22)
0-20 per hcf * $ 1.76 $ 1.91 $ 2.07 $ 2.18 $ 2.24 21 -50 per hcf * $ 2.32 $ 2.52 $ 2.73 $ 2.87 $ 2.96 51+ per hcf * $ 2.78 $ 3.01 $ 3.26 $ 3.43 $ 3.54
Multi-Family Residential Rate
Usage Tier Unit
Rate
(effective
5/1/18)
Rate
(effective
1/1/19)
Rate
(effective
1/1/20)
Rate
(effective
1/1/21)
Rate
(effective
1/1/22)
Muli-Family per hcf * $ 2.17 $ 2.34 $ 2.54 $ 2.67 $ 2.76
Rates for Other Classes
Usage Tier Unit
Rate
(effective
5/1/18)
Rate
(effective
1/1/19)
Rate
(effective
1/1/20)
Rate
(effective
1/1/21)
Rate
(effective
1/1/22)
Landscape (1) per hcf * $ 2.39 $ 2.58 $ 2.81 $ 2.95 $ 3.05 Commercial per hcf * $ 2.08 $ 2.25 $ 2.44 $ 2.57 $ 2.65 School per hcf * $ 2.51 $ 2.73 $ 2.97 $ 3.14 $ 3.25 Government per hcf * $ 2.64 $ 2.85 $ 3.09 $ 3.24 $ 3.34 Recycled per hcf * $ 1.91 $ 2.06 $ 2.25 $ 2.36 $ 2.44 (*) hcf = hundred cubic feet= 1 billing unit= 748gallons (1) Fire Hydrant Meter Rate
Fixed Charge (Bi-Monthly)
Meter Size
Rate
(effective
5/1/18)
Rate
(effective
1/1/19)
Rate
(effective
1/1/20)
Rate
(effective
1/1/21)
Rate
(effective
1/1/22)
5/8"' $ 46.90 $ 52.25 $ 57.85 $ 60.80 $ 62.75 3/4" $ 59.40 $ 66.25 $ 73.30 $ 77.05 $ 79.50 1" $ 84.45 $ 94.15 $ 104.20 $ 109.60 $ 113.00
1.5" $ 147.10 $ 164.00 $ 181.50 $ 190.85 $ 196.85 2" $ 222.25 $ 247.80 $ 274.20 $ 288.40 $ 297.45 3" $ 422.70 $ 471.25 $ 521.50 $ 548.45 $ 565.70 4" $ 648.20 $ 722.65 $ 799.75 $ 841.05 $ 867.45 6" $ 1,274.55 $ 1,421.00 $ 1,572.55 $ 1,653.80 $ 1,705.70 8" $ 2,026.20 $ 2,259.00 $ 2,499.95 $ 2,629.10 $ 2,711.65
Temporary Demand Management Surcharge - as required by Council, effective upon subsequent adoption of City Council Resolution and based on increased per unit-cost of-service.
Level 1 Level 2 Level 3
Added Component to Usage Rate Per hcf $ 0.10 $ 0.17 $ 0.31
S T A F F R E P O R T
I T E M N O . 13.B .
D A T E :Feb ru ary 2 7, 2 02 3
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : S T E P H E N PA R K E R , C PA , A S S I S TA N T C I T Y M A N A G E R
LO N D A B O C K-H E L M S, C PA , F I N A N C E O F F I C E R S U B J E C T :M I D -Y E A R B U D G E T R E V I E W F Y 2 02 2/2 3
R E C O M M E N D E D A C T I O N
I t is recom m end ed that th e C ity C oun cil:
1. Receive and file th e M id -Year B ud g et Review for F iscal Year 20 22 /23 (Attach m en ts 1 - 3); an d
2. A p p rove th e M id -Year B ud g et Review's P rop osed A d justm ents (Attachm ent 4); an d
3. A p p rove th e up d ated S ch ed u le of Position s (Attachm ent 5).
G O A L S T A T E M E N T
Th e p rop osed act ion su p p orts th e C i ty's g oal to p rovid e fis cal st ew ard sh ip for th e C ity of Up lan d .
B A C K G R O U N D
I n J u ne 2 02 2, th e C ity C ou n ci l ad op ted an op erat in g an d cap it al i m p rovem ent b u d g et for F iscal Year 2 02 2/2 3 th at i n c lu d ed $14 8,2 42 ,13 0 in revenu e an d t ran sfers in an d $1 84 ,14 8,7 90 i n op erat in g an d cap it al exp end it ures an d tran s fers out . G en eral F u nd reven ue w as b ud g eted at $5 2,2 56 ,12 0 i nc lu d i ng a $2 ,44 4,6 20 tran s fer i n of A m eric an Res cu e P l an A ct (A R PA ) fu nd s, an d op eratin g exp end itures were b u d g eted at $52 ,25 6,1 20 .
A m end m en ts h ave b een m ad e to t he orig in al b ud g et t h rou g h C it y C ou nc il act ion and C ity M an ag er au th ority (cost neu tral ch ang es w ithin th e existin g d ep artm en t and fu nd ) an d are reflected in the attachm ents in the A m en d ed B u d g et totals.
E ach year, s taff p res en t s a M i d -Year B u d g et rep ort t o th e C i ty C ou ncil and U p lan d resid ents.
Th is rep ort revi ew s ac tu al reven ues and exp en d i tu res on c e th e C ity has reac hed th e h alf-way
p oint of th e year. S taff then recom m en d s chan g es to the cu rrent years' b ud g et b ased on the m ost recen t inform ation availab le. Th e p rim ary foc u s of th is revi ew is on G en eral F un d reven ues and exp en d itu res.
I S S U E S /A N A L Y S I S
Th e first att ach m en t to t hi s st aff rep ort d etai ls ad ju stm en ts i n th e F u nd B alan ce for F Y 20 22 /23 . Usin g the n ot-yet fin alized F Y 20 21 /22 aud itor-p rovid ed fig ures, b eg inn in g F un d B alance in th e G eneral F u nd i s $3,3 98 ,66 0. B ased on th e resu lt s of th e C it y's M id -Year B u d g et Review, F un d B alan ce is p rojected to g row b y $3 54 ,15 7 to $3 ,75 2,8 17 .
Th ere are a nu m b er of m od i ficati ons p rop os ed t o th e b u d g et i n t h i s p res en t ati on , al m os t 8 m on th s after th e b u d g et was ori g i nal ly ad op t ed . We w i ll h i g h li g h t s om e of the m ore sig n ifican t chan g es in th is staff rep ort.
R evenue:
O verall G en eral F u n d revenu e is an t ic ip ated t o in crease b y $1,3 69 ,97 9, b u t t hat fig u re is m ad e up of in creases and d ecreases.
1) S ales tax is b eing p roject ed b y H d L , th e C ity's sal es t ax consultan t, t o in crease b y $1 ,83 9,6 10 over t h ei r p revi ous es ti m at es. Th e cau ses of th e in crease in cl u d e con tinu ed g row th in th e b u i ld in g an d con st ru ct ion s ect or as well as a n ew auto d ealersh ip . W it h m ore taxes received , th e C ity w il l h ave som e exp en ses i n c reas e b y a s im il ar factor for t h e C oun ty's ad m in istration fee (p roject ed to in crease b y $11 ,70 0) as w ell for p aym en t s rel ated t o the C ity's sales tax sharin g ag reem ent (in creasing b y $92 ,00 0).
2) P rop ert y tax is b ei ng p roject ed p rim arily b y th e S an B ern ard in o C ou n t y A ud itor- C on troller/Treasurer/Tax C oll ect or t o in crease b y $1 ,71 6,4 31 . Th is h ig h er fig u re exists d u e to hig h er hou sing p rices, a full 2% in crease in t he assessed valu e of p rop erties, and chan g es in ow nersh ip w ith sig nificant valu ation increases.
3) C h arg es for S ervi ces i s p roject ed to in crease b y $1 9 3 ,5 0 0 . A $2 10 ,00 0 in crease to E con om ic D evelop m ent Fees m akes u p essen tially all of th e ch ang es in this section . E con om ic D evelop m en t Fees are hig h er th an b ud g et d u e t o a rock ext rac ti on tax eq u i valen t revenu e th at b eg an com ing onlin e th is fiscal year, b ut w asn 't orig inally b ud g eted .
4) Tran sfers I n is t h e reven ue p roject ed t o ad jus t th e m os t. At th e b eg i nn in g of th e year, the C ity b alan ced it s d eficit with a p rop osed Transfer I n from th e A m eri can Rescu e P lan A ct F un d in the am ou nt of $2 ,44 4,6 20 . Th anks t o sig nificant increases in S ales Tax an d P rop erty Tax, th at Tran sfer I n is ab le to b e com p letely elim inated with th is M id -Year B ud g et.
E xpenses:
O verall G eneral F u nd exp enses are an t ic ip ated t o i n c reas e b y $36 3,2 85 , b u t t h at fi g u re is m ad e u p of increases an d d ecreases. I 'll d iscuss all th e ad ju stm en ts t h at exceed $2 00 ,00 0 here, b u t th e P rop os ed A d justm ent (A tt ach m en t 4 ) lists th e com p let e d et ail of al l p rop osed m od ification s.
1) Th e m ost sig nificant increase p rop osed in E xp en ses for the cu rrent fiscal year is a Transfer O ut of t he G eneral F u nd . Tran sfers O ut th at tot al $8 93 ,50 0 are p rop osed t o b e sen t to 4 d ifferen t fu nd s:
$2 40 ,00 0 to C ap it al P roject s F u n d , w hich will sup p lem en t th e exi st in g C i ty H all Water S u p p ly Rep airs an d I m p rovem ents P roject fu nd s to allow th e com p letion of the rep lacem en t of existin g p otab le water p ip in g at C ity H all.
$1 50 ,00 0 to th e F leet M ai nt enan ce & Rep lacem ent F u n d , with $80 ,00 0 set asid e for the p u rchase an d ou tfi tt in g of tw o m ot orc ycl es for th e Police Patrol D ivi si on . A n ad d ition al $7 0,0 00 w ill allow for th e rep lacem en t of an ag ing truck for the A nim al C on trol D ivision .
$2 50 ,00 0 to t he I nform ation Sys tem s I nt ern al S ervice F u n d . F u n d s w il l sup p lem en t $1 00 ,00 0 of fu nd s alread y inclu d ed in th e A R PA I n ves tm en t P lan and al low th e scann in g of d ocu m en ts in th e D evelop m ent S ervices, F in ance, H u m an Resources an d R isk M an ag em ent d ivision s. O n ce com p leted , the D evelop m ent S ervices scan ning w ill allow th e p ub lic to elec tron i cal ly access p l ann in g d oc u m en t s g oin g b ack a n u m b er of years . I n ad d ition , sp ace in C ity H all will b e freed up for p oten tial em p loyee use with all th ree d ivision s' scann in g p rojects.
$3 08 ,50 0 t o th e B uild in g M ain ten ance & O p eration s F un d . Th e G reen b el t Park an d M ag nolia Park restroom s w ere recen tl y refurb ish ed with ep oxy fl oori n g an d n ew fixtures.
Th ese fun d s wi ll b e used to refurb ish 8 rest room s at fi ve ad d i ti on al p arks - B ald y V iew, C ab rillo, C it ru s, O l ived ale an d M em ori al Park. Refurb ish m en t w il l i n c lu d e ep oxy floorin g , th e p urch ase an d con tract or installation of n ew fi xtu res and an in terior an d exterior p aintin g of t he rest room s. Th ese fu nd s wi ll b e s u p p l em en ted w it h ap p roxim ately $1 50 ,00 0 of fu nd s al read y item ized for th e sam e p urp ose in th e Q u i m b y P roject I d entification Rep ort p rovi d ed to C i ty C oun cil on D ecem b er 12 , 2 02 2. Th e ad d ition al fun d s req u es ted wi ll allow econ om ies of sc ale w hile ob tain in g ven d or q uot es and allow resid ents to see t ang ib le im p rovem ent s i n a n u m b er of U p lan d p arks at a fas ter p ace th an curren tly p lann ed .
2) O verall S al ari es & B en efit E xp en ses are an t ic ip ated to com e in $1 ,4 0 6 ,9 1 0 l ow er after evalu ation in the M id -Year B u d g et Review. Th e C it y b ud g et s a vacancy allowan ce in the N on- D ep artm ental F u n d , and d u e t o d ep artures of em p loyees i n u np rec ed en ted nu m b ers (4 6 so far th is fi sc al year on th e heel s of 44 las t fiscal year), a $1,5 46 ,91 0 exp en se red u ct ion is p rop osed to b e record ed i n t hat ac cou n t . T h ere are als o a c ou p le of sal ary i ncreases in Recreati on an d C om m u nity S ervi ces D ivision p rop os ed w ith t hi s b u d g et t hat will red uc e the d ecreased costs slig htly, in clud in g a $45 ,00 0 increase in ful l ti m e sal ari es d ue to th e d ep artu re an d corresp on d ing leave p ayout of a l on g -term em p loyee an d a $95 ,00 0 in crease in p art tim e salaries d ue to b u d g et staying at p and em ic low s this fiscal year, w hile activities have increased d ram atically.
3) T he P u b l ic W orks D ep artm ent h as p roject ed in creases of $46 0,2 00 in th is b u d g et review, w ith over 4 0% of th e i nc reas es relatin g to the hi g h er p rices of u tilities, in cl ud in g electricity and wat er as w ell as fuel t o d ri ve C ity vehicles. I n fac t, 4 0 % of t he ent ire M id -Year B u d g et's p rop osed M aint enan ce an d O p erations ad justm ent s - $3 48 ,65 0 - relat e to in creases i n the cost of fuel , elect ricity, w ater or g as . A d d itional p rop osed ad ju st m en ts i n th e P ub lic Works D ep artm ent in clud e:
$6 0,0 00 for a fu tu re sig nal at C am p us Ave & th e Pacific E lectric Trail $5 0,0 00 for tem p orary workers t o keep work p rog res si n g w hen th e C it y is lackin g M aintenan ce Workers (curren tl y 7 vac an c ies w ith only 1 1 p os it ion s), w h i ch s h ou ld b e offset b y ou r vacancy allow ance
$3 0,0 00 t o rep l en i sh th e C it y's s toc k of l ig ht p oles , as th e C it y has exp eri enced a hig h er rate of rep lacem en t d ue to vehicles crashing in to them lately $3 0,0 00 for an on-call traffic s trip in g ven d or, w hi ch shou ld b e offset b y ou r vacan cy allow ance
$1 6,0 00 for a w eekly road closu re for th e Farm er's M arket , w hich will b e p art ial ly offset b y p erm it fee reven ue
Perso nnel:
Th e M id -Year B u d g et Revi ew in cl u d es on e p rop os ed recl ass ifi cat ion of an em p loyee and one newly req u es ted p osition. Pers on n el req uests were kep t t o a m in im um d ue t o t he C ity
anticip ating fu ll y im p l em en ti n g th e cl assifi cat ion and com p en sation stud y on ce we are ab le to neg otiate it with the C ity's four b arg ain in g g roup s. H u m an Resources reviewed the p rop osed reclassification and n ew p osi ti on req ues t for ap p rop ri aten ess an d p as sed t h em al on g to F inan ce for con sid eration in the M id -Year B u d g et Review.
P u b lic Works is p rop osin g one reclassification and on e n ew u tility-fu nd ed p osition to b etter serve th e d ep art m en t. T h e d ep artm en t is req u est in g a M ain ten anc e Worker p osi ti on b e reclassified to a Fac il it ies S p ec ial is t in ord er t o focus on p ark fac il it ies m ain ten ance at the C ity's 13 p arks an d to p rovid e coverag e/sup p ort for C ity faci li ty m ai n t en an ce. T h e n ew ly req uested p osition w ould b e a M ain ten ance Worker that serves the Water F u nd . Th e p osition w ould ad d ress w eed c on t rol , lan d s cap in g and g en eral si te m ain ten an c e servic es i n -l ieu of hiring a lan d s cap e contractor. P u b l ic W orks b el ieves this wi ll p rovid e for m ore cos t effective site m aint enan ce w it h m ore con trol/flexib ility. Th e M ain ten an c e Worker p osit ion wi ll b e fully su p p orted b y th e Water F un d .
Th e S ch ed u le of Pos it ion s d etai li n g th e C i ty's c u rren t b u d g et ed p osi ti ons can b e fou nd on attach m en t 5, wh il e th e fi n an ci al effec t of th e two p osition ch an g e req ues ts is d etai led on the Personn el C h an g es F is cal I m p ac t i n at tachm ent 6. T he tot al G en eral F u nd im p act for b oth ch ang es in th e cu rrent fiscal year is a d ecrease of $24 ,31 0, an d th e all fu n d s effec t is a $2 8,2 30 in crease. Th e b u d g et for t h es e ad justm ents h as al read y b een fac tored in to t hi s M id - Year B ud g et Review.
E N V I R O N M E N T A L D E T E R M I N A T I O N
N ot a P roject
F I S C A L I M P A C T S
P rop osed F iscal Year 20 22 /23 b ud g et ad justm ents in crease G eneral F u nd revenu es b y $1 ,31 9,3 71 , in crease m ain ten ance and op erations exp en ses b y $87 6,6 95 , d ecrease salary an d b en efit exp en s es b y $1 ,40 6,9 10 and i n c reas e tran s fers out b y $89 3,5 00 , resu lt in g i n a n et in crease to res erves of $35 4,1 57 an d an p roject ed en d in g G en eral F un d F u nd B alan ce of $3 ,75 2,8 17 . A d ju st m en ts to oth er fu n d s inclu d e Tran sfers I n of $8 93 ,50 0 an d a net in crease in exp en d itu res of $9 70 ,98 5. S ee attach m en t 4 for all p rop osed b u d g et ad justm ents.
A L T E R N A T I V E S
P rovid e altern ative d irection to staff.
AT TAC HM E NT S :
Description
Attachment 1 - Budget Review
Attachment 2 - Revenues
Attachment 3 - Expenses
Attachment 4 - Summary of Proposed Budget Adjustments
Attachment 5 - Schedule of Positions
Attachment 6 - Personnel Changes F iscal Impact
Attachment 1
General Fund
Fund Balance
7/1/22
FY 2022-23
Budgeted
Revenues and
Transfers In
FY 2022-23
Budgeted
Expenditures and
Transfers Out
Projected
General Fund
Fund Balance
6/30/23
FY 2022-23 Beginning Balance (unaudited)3,398,660$ 52,396,220 52,998,149 2,796,731$ Proposed Revenue Adjustments:
Transfer In (2,444,620)
Sales Tax 1,839,610
Property Tax 1,716,431
Charges for Services 193,500
Other Taxes 11,000
Licenses and Permits 13,000
Other Revenue (11,550)
Use of Money & Property 6,000
Fines & Forfeitures (4,000)
Total Proposed Revenue Adjustments 1,319,371 1,319,371 Proposed Expenditure and Transfer Out Adjustments:
Transfers Out 893,500
Salaries & Benefit Expenses (1,406,910)
General Government (70,200)
Administrative Services 173,000
Development Services 112,650
Police 177,545
Community Services 23,500
Public Works 460,200
Subtotal Proposed Expenditure and Transfer Out Adjustments 363,285 363,285 Net Adjustment 956,086
FY 2022-23 Proposed Budget 3,398,660$ 53,715,591 53,361,434 3,752,817$ City of Upland
Mid-Year Budget Review - Proposed Adjustments
FY 2022-23
Attachment 2
Major Revenue Accounts Original Budget
Amended
Budget
Actuals as of
2/21/23 Projected Variance
Proposed
Budget
Property Tax 19,192,650$ 19,192,650$ 10,836,006$ 20,912,081$ 1,719,431$ 20,912,081$ Weed Abatement 75,000 75,000 36,192 72,000 (3,000) 72,000 Sales & Use Tax 18,404,120 18,404,120 7,891,986 20,243,730 1,839,610 20,243,730 Business License Tax 1,100,000 1,100,000 537,670 1,075,000 (25,000) 1,075,000 Other Taxes 846,500 846,500 560,539 882,500 36,000 882,500 Franchise Tax 1,284,520 1,284,520 334,513 1,284,520 - 1,284,520 Licenses & Permits 1,702,670 1,425,480 1,587,342 1,438,480 13,000 1,438,480 Revenue from Other Governments 38,000 76,340 45,877 76,340 - 76,340 Charges for Services 2,383,130 2,493,480 1,785,553 2,686,980 193,500 2,686,980 Fines & Forfeitures 565,830 558,660 183,639 554,660 (4,000) 554,660 Use of Money & Property 957,030 915,530 1,566,284 921,530 6,000 921,530 Other Revenue 3,632,130 3,579,320 3,616,948 3,567,770 (11,550) 3,567,770 Transfers In 2,444,620 2,444,620 - - (2,444,620) - Total General Fund Revenues 52,626,200$ 52,396,220$ 28,982,549$ 53,715,591$ 1,319,371$ 53,715,591$ Select Other Funds Expenses Original Budget
Amended
Budget
Actuals as of
2/21/23 Projected Variance
Proposed
Budget
General Capital Projects 240,000$ 240,000$ 77,486$ 502,485$ 262,485$ 502,485$ Fleet Maintenance & Replacement 780,080 780,080 482,299 930,080 150,000 930,080 Information Systems 2,827,970 2,827,970 1,624,607 3,077,970 250,000 3,077,970 Building Maintenance & Operation 995,340 995,340 585,735 1,303,840 308,500 1,303,840 Total Other Funds Expenses 995,340$ 995,340$ 585,735$ 1,303,840$ 970,985$ 1,303,840$
GENERAL FUND
OTHER FUNDS
Fiscal Year 2022-23
City of Upland
Mid-Year Budget Update
Revenues
Attachment 3
Maintenance & Operations Expenses Original Budget
Amended
Budget
Actuals as of
2/21/23 Projected Variance Proposed Budget
General Government 1,491,560$ 1,501,314$ 652,874$ 1,431,114$ (70,200)$ 1,431,114$ Administrative Services 8,710,600 8,820,506 5,089,361 8,993,506 173,000 8,993,506 Development Services 1,552,430 1,617,080 1,049,229 1,729,730 112,650 1,729,730 Police 10,298,070 10,320,770 8,934,006 10,498,315 177,545 10,498,315 Community Services 1,291,010 1,563,460 1,114,471 1,586,960 23,500 1,586,960 Public Works 6,539,260 6,539,260 4,119,877 6,999,460 460,200 6,999,460 Transfers Out 240,000 240,000 - 1,133,500 893,500 1,133,500 Total M&O Expenses 30,122,930$ 30,602,390$ 20,959,818$ 32,372,585$ 1,770,195$ 32,372,585$ Salaries & Benefits Expenses Original Budget
Amended
Budget
Actuals as of
2/21/23 Projected Variance Proposed Budget
Total S&B Expenses 22,373,190$ 22,395,759$ 11,725,052$ 20,988,849$ (1,406,910)$ 20,988,849$ Total General Fund Expenses 52,496,120$ 52,998,149$ 32,684,870$ 53,361,434$ 363,285$ 53,361,434$ Other Funds Expenses Original Budget
Amended
Budget
Actuals as of
2/21/23 Projected Variance Proposed Budget
General Capital Projects 655,840$ 629,226$ 61,222$ 891,711$ 262,485$ 891,711$ Fleet Maintenance & Replacement 966,520 2,245,981 476,699 2,395,981 150,000 2,395,981 Information Systems 2,866,350 4,007,770 1,793,588 4,257,770 250,000 4,257,770 Building Maintenance & Operations 1,478,720 1,493,720 725,266 1,802,220 308,500 1,802,220 Total Other Fund Expenses 5,967,430$ 8,376,697$ 3,056,775$ 9,347,682$ 970,985$ 9,347,682$
OTHER FUNDS
City of Upland
Mid-Year Budget Update
Fiscal Year 2022-23
Expenses
GENERAL FUND
Attachment 4
Account Description Account Number Revised Budget Projected Budget Proposed Adjustment
General Fund Revenues:
TRANSFER IN 1010000-4970 2,444,620$ -$ (2,444,620)$ CURRENT SECURED TAX 1010000-4001 8,038,710 8,925,710 887,000 PROPERTY TAX (IN-LIEU)1010000-4001 8,944,970 9,550,401 605,431 CURRENT UNSECURED TAX 1010000-4002 275,400 285,400 10,000 AIRCRAFT TAXES 1010000-4003 33,770 48,270 14,500 HOMEOWNER PROPERTY TAX RELIEF 1010000-4006 64,800 57,300 (7,500) RPTTF RESIDUAL 1010000-4011 1,300,000 1,500,000 200,000 TRAILER TAX 1010000-4012 65,000 75,000 10,000 SALES TAX 1010000-4101 18,404,120 20,243,730 1,839,610 BUSINESS LICENSE TAX 1010000-4102 1,100,000 1,075,000 (25,000) ROCK EXTRACTION TAX 1010000-4103 264,000 300,000 36,000 CFD ADMIN FEES 1011301-4604 37,920 48,420 10,500 WEED ABATEMENT ASSESSMENT 1012202-4009 75,000 72,000 (3,000) ECONOMIC DEVELOPMENT FEES 1012203-4617 32,580 242,580 210,000 MISCELLANEOUS REIMBURSEMENTS 1012203-4908 30,000 10,000 (20,000) PLANNING- LAND USE FEES 1012205-4611 325,000 265,000 (60,000) MISCELLANEOUS REIMBURSEMENTS 1013202-4908-32002 9,000 17,450 8,450 ANIMAL LICENSES 1013205-4217 83,000 96,000 13,000 VEHICLE CODE FINES 1013211-4702 99,000 95,000 (4,000) RENTS- RECREATION 1014203-4803 12,000 18,000 6,000 SPORTS FIELD USAGE 1014204-4654 40,000 26,000 (14,000) DAMAGE TO CITY PROPERTY 1015404-4603 - 25,000 25,000 DAMAGE TO CITY PROPERTY 1015405-4603 - 14,500 14,500 DAMAGE TO CITY PROPERTY 1015413-4603 - 7,500 7,500 Total General Fund Revenue Adjustments:1,319,371
General Fund Expenses:
TRANSFER OUT 1010000-5070 240,000$ 1,133,500$ 893,500$ OTHER SUPPLIES/MATERIALS 1011201-5217 22,700 10,000 (12,700) PROFESSIONAL SERVICES 1011201-5252 73,000 45,000 (28,000) CONTRACT SERVICES 1011201-5253 185,000 120,000 (65,000) CONTRACT SERVICES 1011504-5253 235,290 246,990 11,700 SALES TAX SHARE/DDA/OPA 1011504-5303 843,000 935,000 92,000 UTILITIES - ELECTRIC 1011510-5241 69,200 120,000 50,800 UTILITIES - GAS 1011510-5242 9,000 12,500 3,500 OTHER SERVICES 1011601-5258 103,500 118,500 15,000 ADVERTISING 1011701-5212 20,000 40,000 20,000 OTHER SERVICES 1011701-5258 157,500 173,000 15,500 DUES & SUBSCRIPTIONS 1012202-5213 5,760 7,190 1,430 CONTRACT SERVICES 1012202-5253 44,000 50,000 6,000 DUES & SUBSCRIPTIONS 1012205-5213 2,900 11,670 8,770 FURNITURE &OFFICE EQUIP <$5000 1012205-5231 - 28,500 28,500 PROFESSIONAL SERVICES 1012205-5252 60,000 110,000 50,000 CONTRACT SERVICES 1012205-5253 - 17,950 17,950 TRAINING/CONFERENCES/MEETINGS 1013201-5215 97,380 112,380 15,000 UTILITIES - ELECTRIC 1013201-5241 90,600 104,550 13,950 UTILITIES - GAS 1013201-5242 18,100 54,100 36,000 TUITION REIMBURSEMENT 1013201-5320 - 19,430 19,430 MACHINERY & EQUIPMENT 1013201-5530 - 23,385 23,385 OTHER SERVICES 1013208-5258-54130 - 11,780 11,780 UNIFORM EXPENSE 1013211-5218 68,260 84,260 16,000 FUEL USAGE 1013211-5220 190,450 216,450 26,000 CONTRACT SERVICES 1013211-5253 236,940 252,940 16,000 OTHER EQUIPMENT/RENTAL 1014203-5234 - 2,500 2,500 City of Upland
Mid-Year Budget Review - Summary of Proposed Budget Adjustments FY 2022-23
Attachment 4
Account Description Account Number Revised Budget Projected Budget Proposed UTILITIES - ELECTRIC 1014203-5241 19,000 25,000 6,000 OTHER EQUIPMENT/RENTAL 1014206-5234 25,000 30,000 5,000 OTHER SERVICES 1014206-5258 70,000 80,000 10,000 UTILITIES - ELECTRIC 1015201-5241 20,000 35,000 15,000 OTHER SERVICES 1015201-5258 1,000 5,800 4,800 FUEL USAGE 1015301-5220 2,000 8,400 6,400 FUEL USAGE 1015401-5220 28,000 30,000 2,000 CONTRACT SERVICES 1015401-5253 35,000 101,000 66,000 OTHER SERVICES 1015401-5258 60,000 105,000 45,000 OTHER SUPPLIES/MATERIALS 1015404-5217 35,000 40,000 5,000 UTILITIES - ELECTRIC 1015404-5241 720,000 770,000 50,000 UTILITIES - ELECTRIC 1015406-5241 62,000 75,000 13,000 OTHER SERVICES 1015406-5258 202,300 262,300 60,000 CONTRACT SERVICES 1015415-5253 80,000 82,000 2,000 OTHER SUPPLIES/MATERIALS 1015416-5217 6,000 36,000 30,000 UTILITIES - ELECTRIC 1015421-5241 34,000 45,000 11,000 UTILITIES - WATER 1015421-5244 149,870 264,870 115,000 CONTRACT SERVICES 1015421-5253 85,000 120,000 35,000 Total General Fund Maintenance & Operations Expense Adjustments:1,770,195$ General Fund Salaries & Benefits Expense Adjustments:
SALARIES-FULL TIME 1011504-5111 (1,168,170)$ (2,715,080)$ (1,546,910)$ SALARIES-FULL TIME 1014204-5111 314,260 359,260 45,000 SALARIES-PART TIME 1014204-5112 54,640 149,640 95,000 Total General Fund Salaries & Benefits Expense Adjustments:(1,406,910) Total General Fund Expense Adjustments 363,285$
TOTAL GENERAL FUND ADJUSTMENTS, NET 956,086$
OTHER FUNDS REVENUE
General Capital Projects Fund
TRANSFER IN 4250000-4970 240,000$ 425,000$ 185,000$ DAMAGE TO CITY PROPERTY 4254203-4603-20310 - 77,485 77,485 Total General Capital Projects Fund Revenue Adjustments 262,485$ Fleet Maintenance & Replacement Internal Service Fund
TRANSFER IN 7520000-4970 -$ 150,000$ 150,000$ Total Fleet Maintenance & Replacement Internal Service Fund Expense Adjustments 150,000$ Information Systems Internal Service Fund
TRANSFER IN 7530000-4970 -$ 250,000$ 250,000$ Total Information Systems Internal Service Fund Expense Adjustments 250,000$ Building Maintenance & Operations Internal Service Fund TRANSFER IN 7540000-4970 -$ 308,500$ 308,500$ Total Building Maintenance & Operations Internal Service Fund Expense Adjustments 308,500$ TOTAL OTHER FUNDS REVENUE ADJUSTMENTS 970,985$
OTHER FUNDS EXPENSE
General Capital Projects Fund
OTHER SERVICES 4254203-5258-20310 -$ 102,485$ 102,485$ OTHER SERVICES 4257500-5258-82344 90,000 250,000 160,000 Total General Capital Projects Fund Expense Adjustments 262,485$ City of Upland
Mid-Year Budget Review - Summary of Proposed Budget Adjustments FY 2022-23
Attachment 4
Account Description Account Number Revised Budget Projected Budget Proposed Adjustment
Fleet Maintenance & Replacement Internal Service Fund
VEHICLES 7523205-5531 -$ 70,000$ 70,000$ VEHICLES 7523211-5531 - 80,000 80,000 Total Fleet Maintenance & Replacement Internal Service Fund Expense Adjustments 150,000$ Information Systems Internal Service Fund
CONTRACT SERVICES 7531701-5253 -$ 250,000$ 250,000$ Total Information Systems Internal Service Fund Expense Adjustments 250,000$ Building Maintenance & Operations Internal Service Fund MAINT-BUILD/STRUCT/GROUNDS 7545420-5245 -$ 308,500$ 308,500$ Total Building Maintenance & Operations Internal Service Fund Expense Adjustments 308,500$ TOTAL OTHER FUNDS EXPENSE ADJUSTMENTS 970,985$
TOTAL OTHER FUNDS ADJUSTMENTS, NET -$
FY 2022-23
City of Upland
Mid-Year Budget Review - Summary of Proposed Budget Adjustments
2022-23 SCHEDULE OF POSITIONS
Salary Minimum Maximum 2019-20 2020-21 2021-22 2022-23 2022-23 2022-23 Unit Grade (Step 1)(Step 13)ACTUAL ACTUAL ACTUAL ADOPTED CHANGE AMENDED
GENERAL GOVERNMENT
ELECTED/APPOINTED
MAYOR ELEC ---1.00 1.00 1.00 1.00 0.00 1.00
COUNCIL ELEC ---4.00 4.00 4.00 4.00 0.00 4.00
TREASURER ELEC ---1.00 1.00 1.00 1.00 0.00 1.00
6.00 6.00 6.00 6.00 0.00 6.00
ADMINISTRATION
CITY MANAGER EXEC 96 $18,418 $24,770 1.00 1.00 1.00 1.00 0.00 1.00 ASSISTANT CITY MANAGER EXEC 83 $13,361 $17,969 1.00 1.00 1.00 1.00 0.00 1.00 EXECUTIVE ASSISTANT TO THE CITY MANAGER Non-Rep 45 $5,228 $7,031 1.00 1.00 1.00 1.00 0.00 1.00 EXECUTIVE ASSISTANT I Non-Rep 38 $4,398 $5,915 0.00 0.00 0.00 1.00 0.00 1.00 SENIOR ADMINISTRATIVE ASSISTANT UCEA ---0.00 0.00 1.00 0.00 0.00 0.00
3.00 3.00 4.00 4.00 0.00 4.00
CITY CLERK (Effective FY2021-2022, reports to City Manager's Office) CITY CLERK Non-Rep 60 $7,572 $10,183 0.00 0.00 1.00 1.00 0.00 1.00 DEPUTY CITY CLERK UCEA 35 $4,084 $5,493 0.00 0.00 1.00 1.00 0.00 1.00 SENIOR ADMINISTRATIVE ASSISTANT UCEA 33 $3,887 $5,228 0.00 0.00 1.00 1.00 0.00 1.00
0.00 0.00 3.00 3.00 0.00 3.00
GENERAL GOVERNMENT-TOTAL 9.00 9.00 13.00 13.00 0.00 13.00
ADMINISTRATIVE SERVICES
CITY CLERK (Effective FY2021-2022, reports to City Manager's Office) CITY CLERK Non-Rep 60 $7,572 $10,183 1.00 1.00 0.00 0.00 0.00 0.00 DEPUTY CITY CLERK UCEA 35 $4,084 $5,493 0.00 1.00 0.00 0.00 0.00 0.00 SENIOR ADMINISTRATIVE ASSISTANT UCEA 33 $3,887 $5,228 1.00 0.00 0.00 0.00 0.00 0.00
2.00 2.00 0.00 0.00 0.00 0.00
FINANCE
FINANCE OFFICER Non-Rep 62 $7,955 $10,698 1.00 1.00 1.00 1.00 0.00 1.00 ACCOUNTING SUPERVISOR Non-Rep 57 $7,031 $9,456 1.00 1.00 1.00 1.00 0.00 1.00 SENIOR ACCOUNTANT UCEA 46 $5,359 $7,207 1.00 2.00 2.00 1.00 0.00 1.00 ACCOUNTANT UCEA 42 $4,855 $6,529 1.00 0.00 0.00 1.00 0.00 1.00 BUDGET COORDINATOR Non-Rep 43 $4,976 $6,692 0.00 0.00 0.00 1.00 0.00 1.00 SENIOR ACCOUNTING TECHNICIAN UCEA 40 $4,621 $6,214 1.00 1.00 1.00 1.00 0.00 1.00 PAYROLL TECHNICIAN UCEA 39 $4,508 $6,063 1.00 1.00 1.00 1.00 0.00 1.00 ACCOUNTING TECHNICIAN UCEA 35 $4,084 $5,493 3.00 3.00 3.00 2.00 0.00 2.00 UTILITY BILLING & CUSTOMER SERVICE SUPERVISOR UMMEA 50 $5,915 $7,955 1.00 1.00 1.00 1.00 0.00 1.00 SENIOR CUSTOMER SERVICE SPECIALIST UCEA 40 $4,621 $6,214 1.00 1.00 2.00 2.00 0.00 2.00 †(1)
UTILITY BILLING & BUSINESS LICENSE INSPECTOR UCEA 38 $4,398 $5,915 1.00 1.00 1.00 1.00 0.00 1.00 CUSTOMER SERVICE SPECIALIST II UCEA 29 $3,522 $4,736 2.00 3.00 3.00 3.00 0.00 3.00 CUSTOMER SERVICE SPECIALIST I UCEA 25 $3,190 $4,291 3.00 2.00 2.00 2.00 0.00 2.00
17.00 17.00 18.00 18.00 0.00 18.00
2022-23 SCHEDULE OF POSITIONS
Salary Minimum Maximum 2019-20 2020-21 2021-22 2022-23 2022-23 2022-23 Unit Grade (Step 1)(Step 13)ACTUAL ACTUAL ACTUAL ADOPTED CHANGE AMENDED (Administrative Services Continued)
INFORMATION TECHNOLOGY
INFORMATION TECHNOLOGY MANAGER UMMEA 62 $7,955 $10,698 1.00 1.00 1.00 1.00 0.00 1.00 INFORMATION TECHNOLOGY TECHNICIAN UCEA 39 $4,508 $6,063 2.00 2.00 2.00 3.00 0.00 3.00
3.00 3.00 3.00 4.00 0.00 4.00
HUMAN RESOURCES
HUMAN RESOURCES/RISK MANAGER Non-Rep 62 $7,955 $10,698 1.00 1.00 1.00 1.00 0.00 1.00 SENIOR HUMAN RESOURCES ANALYST Non-Rep 53 $6,370 $8,567 1.00 1.00 1.00 1.00 0.00 1.00 HUMAN RESOURCES ANALYST Non-Rep 44 $5,100 $6,859 1.00 1.00 1.00 1.00 0.00 1.00 ADMINISTRATIVE ASSISTANT UCEA 26 $3,270 $4,398 0.00 1.00 1.00 1.00 0.00 1.00
3.00 4.00 4.00 4.00 0.00 4.00
RECREATION AND COMMUNITY SERVICES
RECREATION MANAGER UMMEA 55 $6,692 $9,000 1.00 1.00 1.00 1.00 0.00 1.00 RECREATION SUPERVISOR UMMEA 42 $4,855 $6,529 2.00 2.00 2.00 2.00 0.00 2.00 RECREATION COORDINATOR UCEA 36 $4,186 $5,630 0.00 1.00 1.00 2.00 0.00 2.00 SENIOR ADMINISTRATIVE ASSISTANT UCEA 33 $3,887 $5,228 2.00 1.00 1.00 1.00 0.00 1.00
5.00 5.00 5.00 6.00 0.00 6.00
ADMINISTRATIVE SERVICES-TOTAL 30.00 31.00 30.00 32.00 0.00 32.00
DEVELOPMENT SERVICES
BUILDING AND PLANNING
DEVELOPMENT SERVICES DIRECTOR EXEC 3243 $11,289 $15,183 1.00 1.00 1.00 1.00 0.00 1.00 DEVELOPMENT SERVICES MANAGER UMMEA 62 $7,955 $10,698 1.00 1.00 1.00 1.00 0.00 1.00 ECONOMIC DEVELOPMENT COORDINATOR UMMEA 46 $5,359 $7,207 1.00 1.00 1.00 1.00 0.00 1.00 ADMINISTRATIVE ANALYST UMMEA 44 $5,100 $6,859 0.00 1.00 1.00 1.00 0.00 1.00 ACCOUNTING TECHNICIAN UCEA 35 $4,084 $5,493 0.00 1.00 1.00 1.00 0.00 1.00 SENIOR ADMINISTRATIVE ASSISTANT UCEA ---2.00 0.00 0.00 0.00 0.00 0.00 PLANNING MANAGER UMMEA 63 $8,154 $10,966 1.00 1.00 1.00 1.00 0.00 1.00 SENIOR PLANNER UMMEA 54 $6,529 $8,781 0.00 0.00 1.00 1.00 0.00 1.00 ASSOCIATE PLANNER UMMEA 46 $5,359 $7,207 1.00 1.00 1.00 1.00 0.00 1.00 ASSISTANT PLANNER UMMEA ---1.00 1.00 0.00 0.00 0.00 0.00 BUILDING OFFICIAL (FY 2021-22 FREEZE POSITION)UMMEA 63 $8,154 $10,966 1.00 1.00 1.00 1.00 0.00 1.00 *(1) PLANS EXAMINER (FY 2021-22 FREEZE POSITION)UCEA 47 $5,493 $7,387 1.00 1.00 1.00 1.00 0.00 1.00 *(1) SENIOR BUILDING INSPECTOR UCEA 45 $5,228 $7,031 0.00 0.00 1.00 1.00 0.00 1.00 BUILDING INSPECTOR II UCEA 41 $4,736 $6,370 2.00 3.00 1.00 1.00 0.00 1.00 BUILDING INSPECTOR I UCEA 39 $4,508 $6,063 1.00 0.00 1.00 1.00 0.00 1.00 SENIOR DEVELOPMENT SERVICES TECHNICIAN UCEA 33 $3,887 $5,228 1.00 1.00 1.00 1.00 0.00 1.00 DEVELOPMENT SERVICES TECHNICIAN UCEA 30 $3,610 $4,855 0.00 0.00 1.00 1.00 0.00 1.00
14.00 14.00 15.00 15.00 0.00 15.00
HOUSING / SUCCESSOR AGENCY
HOUSING COORDINATOR UMMEA 46 $5,359 $7,207 1.00 1.00 1.00 1.00 0.00 1.00 DEVELOPMENT SERVICES SPECIALIST UCEA 36 $4,186 $5,630 0.00 0.00 1.00 1.00 0.00 1.00 ^(1)
1.00 1.00 2.00 2.00 0.00 2.00
DEVELOPMENT SERVICES-TOTAL 15.00 15.00 17.00 17.00 0.00 17.00
2022-23 SCHEDULE OF POSITIONS
Salary Minimum Maximum 2019-20 2020-21 2021-22 2022-23 2022-23 2022-23 Unit Grade (Step 1)(Step 13)ACTUAL ACTUAL ACTUAL ADOPTED CHANGE AMENDED
PUBLIC WORKS
PUBLIC WORKS - ADMINISTRATION
PUBLIC WORKS DIRECTOR/CITY ENGINEER EXEC 3247 $11,749 $15,798 1.00 1.00 1.00 1.00 0.00 1.00 ACCOUNTING TECHNICIAN UCEA 35 $4,084 $5,493 1.00 1.00 1.00 1.00 0.00 1.00 SENIOR ADMINISTRATIVE ASSISTANT UCEA 33 $3,887 $5,228 1.00 1.00 1.00 1.00 0.00 1.00 ADMINISTRATIVE ASSISTANT UCEA 26 $3,270 $4,398 0.00 1.00 1.00 1.00 0.00 1.00
3.00 4.00 4.00 4.00 0.00 4.00
PUBLIC WORKS - OPERATIONS
OPERATIONS MANAGER UMMEA 67 $9,000 $12,104 1.00 1.00 1.00 1.00 0.00 1.00 MAINTENANCE SUPERVISOR UMMEA 45 $5,228 $7,031 1.00 1.00 1.00 1.00 0.00 1.00 SENIOR MAINTENANCE WORKER UCEA 34 $3,984 $5,359 3.00 3.00 3.00 3.00 0.00 3.00 MAINTENANCE WORKER UCEA 28 $3,436 $4,621 10.00 10.00 10.00 11.00 0.00 11.00 FACILITIES COORDINATOR UCEA 40 $4,621 $6,214 1.00 1.00 1.00 1.00 0.00 1.00 FACILITIES SPECIALIST UCEA 36 $4,186 $5,630 1.50 1.50 2.00 2.00 1.00 3.00 CUSTODIAN UCEA 22 $2,963 $3,984 3.00 3.00 3.00 3.00 0.00 3.00 SENIOR EQUIPMENT MECHANIC UCEA 38 $4,398 $5,915 1.00 1.00 1.00 1.00 0.00 1.00 EQUIPMENT MECHANIC UCEA 34 $3,984 $5,359 2.00 2.00 2.00 2.00 0.00 2.00 INVENTORY SPECIALIST UCEA 26 $3,270 $4,398 1.00 1.00 1.00 1.00 0.00 1.00
24.50 24.50 25.00 26.00 1.00 27.00
PUBLIC WORKS - CAPITAL PROJECTS
ENGINEERING MANAGER UMMEA 67 $9,000 $12,104 1.00 1.00 1.00 1.00 0.00 1.00 SENIOR ENGINEER UMMEA 60 $7,572 $10,183 1.00 1.00 1.00 1.00 0.00 1.00 ASSOCIATE ENGINEER UMMEA 54 $6,529 $8,781 1.00 1.00 1.00 1.00 0.00 1.00 SENIOR PUBLIC WORKS INSPECTOR UCEA 45 $5,228 $7,031 2.00 2.00 2.00 2.00 0.00 2.00 CROSS CONNECTION CONTROL TECHNICIAN UCEA 45 $5,228 $7,031 1.00 1.00 1.00 1.00 0.00 1.00
6.00 6.00 6.00 6.00 0.00 6.00
TRAFFIC ENGINEERING
PRINCIPAL ENGINEER UMMEA 63 $8,154 $10,966 1.00 1.00 1.00 1.00 0.00 1.00 ASSISTANT ENGINEER UMMEA 48 $5,630 $7,572 1.00 1.00 2.00 2.00 0.00 2.00 ENGINEERING TECHNICIAN UCEA 30 $3,610 $4,855 1.00 1.00 1.00 1.00 0.00 1.00
3.00 3.00 4.00 4.00 0.00 4.00
PUBLIC WORKS - SEWER
ENVIRONMENTAL QUALITY ADMINISTRATOR UMMEA 63 $8,154 $10,966 1.00 1.00 1.00 1.00 0.00 1.00 ASSOCIATE ENGINEER UMMEA 54 $6,529 $8,781 1.00 1.00 1.00 1.00 0.00 1.00 ASSISTANT ENGINEER UMMEA 48 $5,630 $7,572 1.00 1.00 2.00 2.00 0.00 2.00 SENIOR ENVIRONMENTAL CONTROL TECHNICIAN UCEA 38 $4,398 $5,915 1.00 1.00 1.00 1.00 0.00 1.00
4.00 4.00 5.00 5.00 0.00 5.00
PUBLIC WORKS - SOLID WASTE
MANAGEMENT ANALYST UMMEA 44 $5,100 $6,859 1.00 1.00 1.00 1.00 0.00 1.00
1.00 1.00 1.00 1.00 0.00 1.00
PUBLIC WORKS - WATER
UTILITIES MANAGER UMMEA 67 $9,000 $12,104 1.00 1.00 1.00 1.00 0.00 1.00 CHIEF WATER TREATMENT OPERATOR UMMEA 51 $6,063 $8,154 1.00 1.00 1.00 1.00 0.00 1.00 SENIOR WATER TREATMENT OPERATOR UCEA 43 $4,976 $6,692 2.00 2.00 2.00 2.00 0.00 2.00 WATER TREATMENT OPERATOR UCEA 37 $4,291 $5,771 2.00 2.00 2.00 3.00 0.00 3.00 UTILITY SYSTEM SUPERVISOR UMMEA 50 $5,915 $7,955 1.00 1.00 1.00 1.00 0.00 1.00
2022-23 SCHEDULE OF POSITIONS
Salary Minimum Maximum 2019-20 2020-21 2021-22 2022-23 2022-23 2022-23 Unit Grade (Step 1)(Step 13)ACTUAL ACTUAL ACTUAL ADOPTED CHANGE AMENDED (Public Works Continued)
SENIOR UTILITY SYSTEM WORKER UCEA 43 $4,976 $6,692 2.00 2.00 2.00 2.00 0.00 2.00 UTILITY SYSTEM WORKER UCEA 34 $3,984 $5,359 10.00 10.00 11.00 11.00 0.00 11.00 SENIOR UTILITY SYSTEM WORKER-SEWER UCEA 43 $4,976 $6,692 1.00 1.00 1.00 1.00 0.00 1.00 UTILITY SYSTEM WORKER-SEWER UCEA 34 $3,984 $5,359 6.00 6.00 6.00 6.00 0.00 6.00 SENIOR WATER METER TECHNICIAN UCEA 34 $3,984 $5,359 1.00 1.00 1.00 1.00 0.00 1.00 WATER METER TECHNICIAN UCEA 30 $3,610 $4,855 2.00 2.00 2.00 3.00 0.00 3.00 MANAGEMENT ANALYST UMMEA 44 $5,100 $6,859 1.00 1.00 1.00 1.00 0.00 1.00 ASSOCIATE ENGINEER UMMEA 54 $6,529 $8,781 0.00 0.00 0.00 1.00 0.00 1.00 GIS/CAD TECHNICIAN UCEA 39 $4,508 $6,063 1.00 1.00 1.00 1.00 0.00 1.00 CUSTOMER SERVICE SPECIALIST I UCEA 25 $3,190 $4,291 0.00 0.00 1.00 1.00 0.00 1.00
31.00 31.00 33.00 36.00 0.00 36.00
PUBLIC WORKS-TOTAL 72.50 73.50 78.00 82.00 1.00 83.00
POLICE
POLICE- SWORN
CHIEF OF POLICE EXEC 94 $17,531 $23,577 1.00 1.00 1.00 1.00 0.00 1.00 POLICE CAPTAIN UPMA 6461 $12,386 $15,055 2.00 2.00 2.00 2.00 0.00 2.00 POLICE LIEUTENANT UPMA 5421 $10,502 $12,765 4.00 4.00 3.00 3.00 0.00 3.00 POLICE SERGEANT UPMA 5387 $8,700 $10,574 9.00 9.00 9.00 9.00 0.00 9.00 POLICE DETECTIVE UPOA 6363 $7,134 $8,672 9.00 9.00 9.00 9.00 0.00 9.00 POLICE CORPORAL UPOA 6363 $7,134 $8,672 0.00 0.00 5.00 5.00 0.00 5.00 POLICE OFFICER UPOA 6339 $6,346 $7,714 50.00 50.00 49.00 49.00 0.00 49.00
75.00 75.00 78.00 78.00 0.00 78.00
POLICE- NON-SWORN
CRIME ANALYST UMMEA 45 $5,228 $7,031 1.00 1.00 1.00 1.00 0.00 1.00 EXECUTIVE ASSISTANT TO THE CHIEF OF POLICE UMMEA ---1.00 1.00 0.00 0.00 0.00 0.00 FORENSIC SPECIALIST UCEA 38 $4,398 $5,915 1.00 1.00 1.00 1.00 0.00 1.00 SENIOR ACCOUNTING TECHNICIAN UCEA 40 $4,621 $6,214 0.00 0.00 1.00 1.00 0.00 1.00 ACCOUNTING TECHNICIAN UCEA ---1.00 1.00 0.00 0.00 0.00 0.00 SENIOR ADMINISTRATIVE ASSISTANT UCEA 33 $3,887 $5,228 0.00 0.00 1.00 1.00 0.00 1.00 ADMINISTRATIVE ASSISTANT UCEA ---1.00 1.00 0.00 0.00 0.00 0.00 POLICE DISPATCH SUPERVISOR UMMEA 54 $6,529 $8,781 1.00 1.00 1.00 1.00 0.00 1.00 LEAD DISPATCHER (FY 2021-22 FREEZE ONE POSITION)UCEA 37 $4,291 $5,771 2.00 2.00 2.00 2.00 0.00 2.00 *(1) POLICE DISPATCHER II UCEA 35 $4,084 $5,493 10.00 10.00 10.00 10.00 0.00 10.00 POLICE RECORDS SUPERVISOR UMMEA 34 $3,984 $5,359 1.00 1.00 1.00 1.00 0.00 1.00 SENIOR RECORDS SPECIALIST UCEA 29 $3,522 $4,736 0.00 0.00 1.00 1.00 0.00 1.00 POLICE RECORDS SPECIALIST II UCEA 25 $3,190 $4,291 5.00 5.00 5.00 5.00 0.00 5.00 HOMELESS SERVICES COORDINATOR UCEA 41 $4,736 $6,370 0.00 0.00 1.00 1.00 0.00 1.00 HOMELESS COORDINATOR UCEA ---0.00 1.00 0.00 0.00 0.00 0.00 TRAFFIC AIDE UCEA 28 $3,436 $4,621 0.00 0.00 1.00 1.00 0.00 1.00 POLICE SERVICES TECHNICIAN UCEA 27 $3,352 $4,508 6.00 6.00 7.00 7.00 0.00 7.00
30.00 31.00 33.00 33.00 0.00 33.00
2022-23 SCHEDULE OF POSITIONS
Salary Minimum Maximum 2019-20 2020-21 2021-22 2022-23 2022-23 2022-23 Unit Grade (Step 1)(Step 13)ACTUAL ACTUAL ACTUAL ADOPTED CHANGE AMENDED (Police Continued)
ANIMAL SERVICES
ANIMAL SERVICES SUPERVISOR UMMEA 38 $4,398 $5,915 1.00 1.00 1.00 1.00 0.00 1.00 ANIMAL SERVICES OFFICER (FY 21-22 FREEZE ONE POSITION)UCEA 32 $3,792 $5,100 3.00 3.00 3.00 3.00 0.00 3.00 *(1)
4.00 4.00 4.00 4.00 0.00 4.00
CODE ENFORCEMENT
CODE ENFORCEMENT OFFICER UCEA 38 $4,398 $5,915 4.00 4.00 4.00 4.00 0.00 4.00
4.00 4.00 4.00 4.00 0.00 4.00
POLICE-TOTAL 113.00 114.00 119.00 119.00 0.00 119.00
GRAND TOTAL 239.50 242.50 257.00 263.00 1.00 264.00
* Number of positions to remain unfilled for FY 2022-23. ^ Position funded through 12/31/2024.
† Number of limited term positions. Position funded through 12/31/2023.
City of Upland
FY22-23 Mid-Year Personnel Changes
Fiscal Impact
Position Department % assigned Org Salary & Benefits
4 MONTH COST
RECLASSIFICATION
Facilities Specialist Public Works 101 5420 (12,154)
(from Maintenance Worker)101 5421 (12,156)
100.00%754 5602 28,230
100.00%3,920
NEW POSITION
Maintenance Worker-Utilities Public Works 70.00%640 6205 17,014
10.00%640 6211 2,432
10.00%640 6207 2,432
10.00%645 6401 2,432
100.00%24,310
TOTAL 28,230
TOTAL BY FUND
General (24,310)
Water Utility 21,878
Sewer Utility 2,432
Building Maint 28,230
28,230
S T A F F R E P O R T
I T E M N O . 13.C .
D A T E :Feb ruary 27 , 20 23
T O :M A YO R A N D C I T Y C O U N C I L
F R O M : M I C H A E L B L A Y, C I T Y M A N A G E R P R E P A R E D B Y : K E R I J O H N S O N , C I T Y C L E R K S U B J E C T :D I S C U S S I O N O F A P OT E N T I A L R E S O L U T I O N C O N D E M N I N G H A T E
C R I M E S A N D A N Y OT H E R F O R M O F R A C I S M , R E L I G I O U S O R
E T H N I C B I A S, D I S C R I M I N A T I O N , I N C I T E M E N T O F V I O L E N C E ,
O R TA R G E T I N G A M I N O R I T Y
R E C O M M E N D E D A C T I O N
I t i s recom m en d ed th at t he C it y C ou ncil d iscuss a p ot en t ial resolu ti on cond em n in g h ate crim es an d an y oth er form of racism , reli g i ou s or eth nic b ias, d i sc ri m i nat ion , in ci tem en t of violence or targ eting a m inority; and p rovid e d irection to th e C ity M anag er.
G O A L S T A T E M E N T
Th e p rop osed act ion su p p ort s t ran sp aren cy an d op en p ub lic d i sc u s si on b y th e C ity C oun cil of id eas p rop osed b y C ity C ou ncil M em b ers.
B A C K G R O U N D
At th e req u est of C oun ci lm em b er B reit li n g and M ayor V elt o, th is i tem h as b een ad d ed to the C ity C oun cil ag end a for d iscu ssion and p ossib le d irection to th e C ity M anag er.
I S S U E S /A N A L Y S I S
Th e U p l an d com m u ni ty h as b een su b jec ted to h at e in ci d en ts, in clud in g th e d ist rib u tion of hateful fl yers targ et in g t he J ew ish com m u n i ty. T he flyer's h atefu l m es sag e has trig g ered a com m u nity con vers ati on ab out U p l and 's valu es and com m itm ent t o d iversity, h um an rig hts, and c ivi li ty. U p land is n ot t he on ly com m u n i ty t o have rec eived th ese flyers. Res id en t s i n the cities of C larem on t an d Rancho C u cam on g a have also recei ved th e flyers, w hi ch i ll u s trate a g row in g tren d of h ate incid ents seen in com m un ities reg ion ally and across th e S tate.
F I S C A L I M P A C T S
Th ere is n o fiscal im p act associated with th is action .
A L T E R N A T I V E S
P rovid e altern ative d irection to staff.
AT TAC HM E NT S :
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