MINUTES OF THE REGULAR MEETING OF THE UPLAND CITY COUNCIL April 10, 2023
City Council Chamber
City Hall, 460 N. Euclid Avenue
Members Present: Mayor Bill Velto, Councilmember James Breitling, Councilmember Carlos A. Garcia, Councilmember Shannan Maust, Councilmember Rudy Zuniga
Staff Present: City Manager Michael Blay, City Attorney Stephen P. Deitsch, City Clerk Keri Johnson
1. CALL TO ORDER AND ROLL CALL
The regular meeting of the Upland City Council was called to order by Mayor Bill Velto at 6:00 p.m. in the Council Chamber of the Upland City Hall.
2. ADDITIONS -DELETIONS TO AGENDA
None.
3. ORAL COMMUNICATIONS
None.
4. CLOSED SESSION
At 6:01 p.m. Mayor Velto announced that the City Council would recess to Closed Session pursuant to Government Code
a. GOVERNMENT CODE SECTION 54956.95 - LIABILITY CLAIMS (WORKER'S COMP)
Claimant: Donald Dodt
Agency: City of Upland
b. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - EXISTING
LITIGATION
(Paragraph (1) of subdivision (d) of California Government Code Section 54956.9)
Case Name: Ching Patterson v. City of Upland
San Bernardino County Superior Court of California Case No.CIVSB2205499 C. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS California Government Code Section 54956.8
1 Property: Approximately 160 feet west of the southwest corner of Washington Boulevard and 6th Avenue in the City of Upland (Assessor Parcel Number, APN:
1046-233-25)
City Negotiators: City Manager Michael Blay, Development Services Director Robert Dalquest, and Economic Development Coordinator Melecio Picazo Negotiating Party: George Gibson
Under Negotiation: Price and Terms
The City Council reconvened in open session at 7:02 p.m.
5. INVOCATION
Mark Fields, Retired Pastor, Upland Community Resource Center
6. PLEDGE OF ALLEGIANCE
Led by Terri Galdo, Upland Chamber
7. PRESENTATIONS
Presentation of a Certificate of Recognition to Linda Clinton, 41 st Assembly District 2023 Woman of Distinction
Presentation of a Certificate of Recognition to Diane Smyers, 2023 Woman of the Year from Assembly District 53
Proclamation declaring April 2023 as Child Abuse Prevention Month Presentation of a Certificate of Recognition to Neil Gerard for his years of service to Upland Community Emergency Response Team (CERT)
Proclamation declaring April 28, 2023 as National Arbor Day, accepted by Operations Supervisor/City Arborist Brett Lance
8. CITY ATTORNEY
City Attorney Deitsch ,announced the City Council received reports and there was no reportable action during Closed Session.
9. ORAL COMMUNICATIONS
Kati Parker, Upland, announced Upland Heritage's 2023 Home Tour and provided information on the event.
John Boyadjian, Upland, stated that the street he resides on has not been resurfaced since he has lived there and the street is in need of repairs.
10. CONSENT CALENDAR
Councilmember Zuniga removed Consent Calendar 10E for separate action.
Moved by: Councilmember Garcia
Seconded by: Councilmember Zuniga
Approve the Consent Calendar
2 Motion: Carried Unanimously
a. APPROVAL OF MINUTES
Approve the Regular Meeting Minutes of March 27, 2023 and the Special Workshop Minutes of April 3, 2023.
b. APPROVAL OF A SECOND EXTENSION TO THE AGREEMENT WITH CARL
WARREN AND COMPANY FOR CLAIMS ADMINISTRATION FOR THE CITY'S
SELF INSURANCE PROGRAM
Approve the second extension of the agreement with Carl Warren and Company for claims administration for the City's self-insurance Program.
C. CONSIDER APPROVAL OF THE REVISIONS TO THE JOB SPECIFICATIONS
FOR THE UTILITY SYSTEM WORKER SERIES
Approve the revisions to the job specifications for the Utility System Worker series.
d. CONSIDER APPROVAL OF ALLOCATION OF ASSET FORFEITURE FUNDS
AND USE OF FUNDS FOR TRAINING
Approve an appropriation of $5,000 using fund balance in the Asset Forfeiture Fund (220) and approve the use of funding to facilitate training. e. APPROVE PROFESSIONAL SERVICES AGREEMENTS WITH ARCHITERRA
DESIGN GROUP TO PREPARE CONSTRUCTION PLANS AND WITH
MADOLE & ASSOCIATES FOR CIVIL ENGINEERING SERVICES FOR THE
TOM THOMAS MAGNOLIA PLAZA
Moved by: Councilmember Zuniga
Seconded by: Councilmember Garcia
Approve Professional Services Agreements with Architerra Design Group in the amount of $140,292.75 to prepare construction plans and with Madole & Associates to provide Civil Engineering Services at no cost and for the City Council to accept this donation valued at $25,000, for the Tom Thomas Magnolia Plaza on 0.69-acre located between Second Avenue and Third Ave nue; adjacent to the Pacific Electric Trail
`Motion: Carried Unanimously
11. PUBLIC HEARINGS
12. COUNCIL COMMITTEE REPORTS
a. COUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR
CONFERENCE ATTENDANCE
Mayor Velto reported on his attendance of the Omnitrans, Historic Downtown Upland, and the IE Regional Sewer Program Policy Board meetings on behalf of the City.
9 13. BUSINESS ITEMS
a. ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) AND RELATED REPORTS FOR THE FISCAL YEAR ENDED JUNE 30, 2022
Assistant City Manager Parker introduced Brett Van Lant of Van Lant & Fankhanel, LLP, who presented the staff report, along with a PowerPoint presentation, which is on file in the City Clerk's office.
There was discussion regarding the City's payment to the Unfunded Actuarial Liability and the inter -fund borrowing.
The Council received and filed the Annual Comprehensive Financial Report, the Single Audit Report on Federal Award Programs, the Auditor's Communication with Those Charged with Governance, the Auditor's Report on Internal Control over Financial Reporting and Compliance and Other Matters, and the Independent Accountants' Report of Agreed -Upon Procedures Applied to Appropriations Limit Worksheets for the Fiscal Year Ended June 30, 2022, no action was necessary.
14. COUNCIL COMMUNICATIONS
Councilmembers announced various activities and events throughout the community.
Mayor Velto requested Councilmembers Breitling and Maust work together to find opportunities for grants, Councilmembers Maust and Zuniga work on finding opportunities for the 2023 Christmas Parade and Festival, and stated that he and Councilmember Garcia would work on opportunities for District 3 businesses and improvements.
15. CITY MANAGER
16. ADJOURNMENT
Mayor Velto adjourned the meeting at 7:57 p.m. The next regularly scheduled City Council meeting is Monday, April 24, 2023.
6� -Ken Johnson, ity erk