MINUTES OF THE REGULAR MEETING OF THE UPLAND CITY COUNCIL April 24, 2023
City Council Chamber
City Hall, 460 N. Euclid Avenue
Members Present: Mayor Bill Velto, Councilmember James Breitling, Councilmember Carlos A. Garcia, Councilmember Shannan Maust, Councilmember Rudy Zuniga
Staff Present: City Manager Michael Blay, City Attorney Stephen P. Deitsch, City Clerk Keri Johnson
1. CALL TO ORDER AND ROLL CALL
The regular meeting of the Upland City Council was called to order by Mayor Bill Velto at 6:00 p.m. in the Council Chamber of the Upland City Hall.
2. ADDITIONS -DELETIONS TO AGENDA
None.
3. ORAL COMMUNICATIONS
Luis Schmidt, AFSCME 36, stated that he filed a petition with the City and requested to be included on the ballot for employees to make a choice for AFSCME 36 as their representation and requested that the Council consult with the City Attorney regarding related case law.
4. CLOSED SESSION
At 6:05 p.m. Mayor Velto announced that the City Council would recess to Closed Session pursuant to Government Code
a. CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Designated Representatives: City Manager Michael Blay, Assistant City Manager Stephen Parker, and Deputy Director of Human Resources/Risk Management Terry Doyle
Employee organizations: Upland Mid -Management Association, Upland City Employees Association, Upland Police Officers Association, and Upland Police Management Association
Unrepresented Employees: Executive Staff and Non-Represented/Confidential Employees
The City Council reconvened in open session at 7:02 p.m. 1 5. INVOCATION
Pastor Noel Anderson, First Presbyterian Church
6. PLEDGE OF ALLEGIANCE
Led by Jim Thomas
7. PRESENTATIONS
A Proclamation recognizing World Wish Day 2023 accepted by Ronnie Medrano and Matt Ferrero on behalf of Make -A -Wish Orange County and the Inland Empire.
8. CITY ATTORNEY
City Attorney Deitsch announced the City Council received a report on Item 4A on the agenda and there was no reportable action during Closed Session.
9. ORAL COMMUNICATIONS
Jim Thomas, Upland announced the Lion's Club upcoming fundraiser and provided details on the event as well as a brief history of the Club.
Jennifer Shaw, SCE Government Relations Manager, introduced her replacement, Melissa Boyd and announced that an Upland High School student was an SCE -scholarship recipient.
Tommy Brooks, Upland thanked the Council for addressing the needs of the Community and stated concerns regarding the conditions of the north ball field at Memorial Park.
Jerry Dowdall, Upland stated concerns about traffic safety issues on 15th Street between Mountain and Benson, where parked cars have been hit recently.
Lauren Allison Hendrix, Upland, stated her concerns about issues in downtown Upland with vacant buildings and homeless people in the area and provided suggestions for resolving some of the issues.
10. CONSENT CALENDAR
City Clerk Johnson announced that there were minor changes made to the Resolution for item 10E after the posting of the agenda packet and the revised Resolution was posted on the website and copies were available for the Council and the public.
Moved by: Councilmember Garcia
Seconded by: Councilmember Maust
Approve the Consent Calendar
Motion: Carried Unanimously
a. APPROVAL OF MINUTES
Approve the Regular Meeting Minutes of April 10, 2023.
b. ANNUAL DESTRUCTION OF RECORDS
Adopt Resolution No. 6712 authorizing and directing the City Clerk to destroy certain City records pursuant to the Government Code of the State of California.
E
C. APPROVAL OF MARCH WARRANT AND PAYROLL REGISTERS
Approve the March warrant registers (check numbers 42535-42983 and direct disbursements totaling $8,937,140.81 and payroll registers totaling $1,519,982.54 (check numbers 163012-163025 and electronic fund transfers 39381-39908).
d. TREASURER'S REPORT MARCH 2O23
Receive and file the March 2023 Treasurer's Report.
e. CONSIDER ADOPTING A RESOLUTION ESTABLISHING A POLICY
REGARDING REVENUE GENERATED FROM LEASES ON CITY PARK
PROPERTY
Adopt Resolution No. 6713 that assigns revenue generated from leases on City park property for use only for the park containing the lease or any park located in the same City Council district.
AWARD OF BID FOR LANDECENA INTERIOR IMPROVEMENT PROJECT Approve the specifications for Project No. 23923 — Landecena Interior Improvement Project; award a contract to RS Construction & Development Inc. in the amount of $124,108.00; approve a construction contingency in the amount of $12,892, for a total amount of $137,000; and authorize the City Manager to execute the agreement and any future extension within the City Manager's authority.
g. CALRECYCLE USED OIL PAYMENT PROGRAM (OPP) CYCLE 13 GRANT AWARD
Accept the CalRecycle Used Oil Payment Program (OPP) Cycle 13 grant award of $12,267 and appropriate the funds.
11. PUBLIC HEARINGS
12. COUNCIL COMMITTEE REPORTS
a. COUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR
CONFERENCE ATTENDANCE
Mayor Pro Tern Garcia reported that he attended the League of California Cities City Leader's Summit with Councilmember Breitling and City Manager Blay.
Mayor Velto announced that he and Councilmember Zuniga attended the San Antonio Water Company Annual Shareholders meeting and regular monthly meeting. Mayor Velto also stated he attended the San Bernardino Transit Authority meeting.
b. PUBLIC WORKS COMMITTEE MEETING, APRIL 11, 2023
Councilmember Breitling provided a recap of the meeting, including information regarding the Burrtec annual CPI rate increase.
3 13. BUSINESS ITEMS
a. AWARD OF BID FOR ALPINE, VERNON, AND PALM REHABILITATION AND UTILITY IMPROVEMENTS (BID No. 2023-02)
Public Works Director Yu answered questions posed by the Council regarding the timeline required to prepare for large capital improvement projects and a bid protest filed by one of the bidders.
Moved by: Councilmember Breitling
Seconded by: Councilmember Garcia
Approve the Plans and Specifications for the Alpine, Vernon, and Palm Avenue Roadway and Utility Improvement Project; overrule Gentry General Engineering's bid protest; award the construction contract to Vido Samarzich, Inc. in the amount of $3,945,362; authorize a construction contingency in the amount of $394,638, for a total amount of $4,340,000.
Motion: Carried Unanimously
b. ISSUANCE OF SPECIAL TAX BONDS FOR COMMUNITY FACILITIES DISTRICT NO. 2022-1 (ENCLAVE AT UPLAND)
Assistant City Manager Parker introduced Municipal Consultant Doug Anderson who presented the staff report.
Moved by: Councilmember Garcia
Seconded by: Councilmember Zuniga
Adopt Resolution No. 6714 to authorize the issuance of Bonds of Community Facilities District No. 2022-1 (Enclave at Upland) of the City of Upland, County of San Bernardino, State of California designated 2023 Special Tax Bonds, appointing Fiscal Agent, approving Fiscal Agent Agreement and Purchase Contract and authorizing negotiation of terms of the sale of said Bonds, approving Preliminary Official Statement and authorizing preparation of Final Official Statement and approving Continuing Disclosure Certificate.
Motion: Carried Unanimously
14. COUNCIL COMMUNICATIONS
Councilmembers announced various activities and events throughout the community.
15. CITY MANAGER
City Manager Blay encouraged anybody that wants to assist the homeless to donate to a charity that assists the homeless and thanked City staff for their hard work.
16. ADJOURNMENT
Mayor Velto adjourned the meeting at 8:07 p.m. The next regularly scheduled City Council meeting is Monday, May 8, 2023.
4 Keri Jo , City Clerk