MINUTES OF THE REGULAR MEETING OF THE UPLAND CITY COUNCIL June 12, 2023
7:00 p.m.
City Council Chamber
City Hall, 460 N. Euclid Avenue
Members Present: Mayor Bill Velto, Councilmember James Breitling, Councilmember Carlos A. Garcia, Councilmember Shannan Maust, Councilmember Rudy Zuniga
Staff Present: City Manager Michael Blay, Assistant City Attorney Thomas Rice, City Clerk Keri Johnson
1. CALL TO ORDER AND ROLL CALL
The regular meeting of the Upland City Council was called to order by Mayor Bill Velto at 6:00 p.m. in the Council Chamber of the Upland City Hall.
2. ADDITIONS -DELETIONS TO AGENDA
None.
3. ORAL COMMUNICATIONS
None.
CLOSED SESSION - 6:00 p.m.
4. CLOSED SESSION
At 6:01 p.m. Mayor Velto announced that the City Council would recess to Closed Session pursuant to Government Code
a. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS California Government Code Section 54956.8
Property: Approximately 160 feet west of the southwest corner of Washington Boulevard and 6th Avenue in the City of Upland (Assessor Parcel Number, APN:
1046-233-25)
City Negotiators: City Manager Michael Blay, Development Services Director Robert Dalquest, and Economic Development Coordinator Melecio Picazo Negotiating Party: George Gibson
Under Negotiation: Price and Terms
The Council reconvened in open session at 7:01 p.m.
5. INVOCATION
Deacon Richard Simpson, St. Anthony's Catholic Church
1 ti. PLEDGE OF ALLEGIANCE
Led by Gary Johnson
7, PRESENTATIONS
Backyard Battles -Vector Control Updates and Plans for Invasive Aedes presentation by West Valley Mosquito and Vector Control District
8> CITY ATTORNEY
Assistant City Attorney Rice announced the City Council a closed session report and there was no reportable action during Closed Session, and the Council provided direction to the City's property negotiators.
9. ORAL COMMUNICATIONS
Natasha Walton, Upland, requested that the City require that all LED lights be warmer colors to help protect native insects, place timers on the lights to save electricity and protect native animals, and minimize excessive decorations. She further stated that permanent outdoor lighting features could be in conflict with the Upland Municipal Code.
Lois Sicking Dieter, Upland, spoke in opposition of proposed raises for City Council and Executive Management.
Jackie Shaib, Upland, requested that the City install a paved sidewalk Monte Vista and between Foothill and West Arrow Route and stated the benefits of a walkable community.
Jim Thomas, Upland Host Lions Club, thanked the community for their support and assistance with their recent fundraiser.
Stephen Shepherd, spoke in support of AFSCME as their union representation and stated that he fieels the current union is not representative of their needs.
Luis Macias, Upland, stated that he supports AFSCME as their union representation.
Luis Schmidt, spoke in support of the Public Works staff being represented by AFSCME and thanked the City for providing employees with proper compensation.
Kirk Swanner, Upland, thanked Council for a fair negotiation process. '10. CONSENT CALENDAR
Moved by: Councilmember Garcia
Seconded by: Councilmember Zuniga
Approve the Consent Calendar
Motion: Carried Unanimously
a. APPROVAL OF MINUTES
Approve the Regular Meeting Minutes of May 22, 2023 and the Special Workshop Minutes of May 25, 2023.
2 b. 2ND READING OF ORDINANCE NO. 1980 AMENDING VARIOUS SECTIONS
OF THE UPLAND MUNICIPAL CODE
Hold second reading by number and title only, waive further reading, and adopt Ordinance No. 1980 amending various sections of the Upland Municipal Code as specified.
c. WARRANT AND PAYROLL REGISTER FOR MAY 2023
Approve May warrant registers (check numbers 43311-43898) and direct disbursements totaling $12,110,347.84 and payroll.
d. TREASURER'S REPORTAPRIL 2023
Receive and file the April 2023 Treasurer's Report.
e. CONSIDER ADOPTING THE SIDE LETTER AGREEMENTS WITH THE CITY'S
ASSOCIATIONS FOR IMPLEMENTATION OF THE COMPENSATION STUDY Adopt the side letter agreements with the City's associations for implementation of the Compensation Study effective with the pay period beginning June 25, 2023.
PICNIC AREA RESERVATION POLICY
Approve the Picnic Area Reservation Policy.
g. CONSIDER APPROVAL OF THE USE OF FUND BALANCE AND
APPROPRIATION OF UP TO $25,000 FOR THE REPLACEMENT OF THE
FRONT DOORS AT THE ANIMAL SHELTER
Approve the use of fund balance to appropriate $25,000 in the Building Maintenance &Operations Internal Service Fund for the replacement of the front doors at the animal shelter.
h. CONSIDER APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH ROBERT HALF INTERNATIONAL, INC. AND APPROVAL OF A BUDGET
ADJUSTMENT
Approve a professional services agreement with Robert Half International for $67,000 to provide the City with staff augmentation services, authorize the City Manager to execute the agreement, and approve a budget adjustment for $35,040.
CONSIDER APPROVAL OF AN AGREEMENT FOR 800 MHZ RADIO SYSTEM
ACCESS AND MAINTENANCE
Approve a contract with the County of San Bernardino to provide access and maintenance for the City of Upland 800 MHz radios effective July 1, 2023 to June 30, 2028; and authorize the City Manager to execute the agreement.
CONSIDER ACCEPTING THE OFFICER WELLNESS AND MENTAL HEALTH
GRANT PROGRAM AND APPROPRIATE THE FUNDING
Accept the State of California State and Community Corrections grant funds and authorize the appropriation of the $45,635.37 to purchase fitness equipment and facilitate officer wellness.
3 CONSIDER APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH
ANNEALTA GROUP
Approve the Professional Services Agreement with Annealta Group for consultant services not to exceed $305,000 annually for the next three fiscal years, and authorize the City Manager to execute the agreement.
PROFESSIONAL SERVICES AGREEMENT WITH LDM ASSOCIATES TO
ADMINISTER AND IMPLEMENT FEDERAL AND STATE PROGRAMS
Approve the Professional Services Agreement not to exceed $295,000 by and between the City of Upland and LDM Associates, Inc. to assist in the administration and implementation of federal and state programs; and authorize the City Manager to execute any and a!! necessary and related documents inciusive of any amendments to implement the Agreement. m, PROFESSIONAL SERVICES AGREEMENT WITH SHINE ILLUMINATION TO
INSTALL PERMANENT LIGHTING AND HOLIDAY DECORATIONS IN
DOWNTOWN
Approve the Professional Services Agreement between the City of Upland and Shine Illumination for the purchase and installation of permanent lighting and leased holiday decorations in Downtown Upland, authorize the transfer of $29,552 from the General Fund to the Parking and Business Improvement Area Fund, and authorize the City Manager to execute the Agreement. n. CONSIDER APPROVAL OF A PURCHASE ORDER INCREASE FOR
RICHARDSON BODY SHOP
Approve an increase to an existing Purchase Order with Richardson Body Shop for body and paint repairs of City vehicles in the amount of $23,000 for a total amount of $55,000.
o, CONSIDER APPROVAL OF THE PURCHASE OF POLICE FORENSIC
VEHICLE
Approve the purchase of a new 2024 Chevrolet 2500 with eight -foot (8-ft) service bed from M.K. Smith Chevrolet in the amount of $76,141.93; and authorize the City Manager to execute all necessary documents for the purchase of the vehicle.
p. CONSIDER APPROVAL OF THE PURCHASE OF TWO POLICE
MOTORCYCLES
Approve the purchase of two (2) new 2023 BMW R 1250 RT-P Police Motorcycles from BMW Motorcycles of Riverside in the amount of $75,915.50; and authorize the City Manager to execute a!! necessary documents for the purchase of the vehicles.
q. REJECT ALL BIDS FOR PROJECT 32337, DOWNTOWN PARKLETS, AND RE-
ADVERTISETHE PROJECT
Reject all bids for Project 32337, Downtown Parklets Improvements, and authorize staff to re -advertise the project.
SENATE BILL 1 (SB1) ROAD MAINTENANCE AND REHABILITATION
ACCOUNT FUNDING AND PROJECT LIST
Adopt a Resolution approving a list of projects for Fiscal Year 2023-2024 funded by Senate Bill 1: Road Repair and Accountability Act of 2017. s. CONSIDER APPROVAL OF A LEASE AGREEMENT WITH HOLLIDAY
TRUCKING
Approval of a Lease Agreement with Holliday Trucking for rent and lease of the City Well 15 property effective June 28, 2023.
CONSIDER APPROVAL OF FIRST AMENDMENT TO AGREEMENT WITH
GENERAL PUMP COMPANY
Approve the first amendment to General Pump Company Inc.'s Maintenance Service Agreement for the rehabilitation of City Well 1A for an additional amount of $36,723 and a new total contract amount of $186,723; authorize the City Manager to execute the amendment; and approve a budget adjustment of $36,723 to cover the additional contract amount.
u. CONSIDER APPROVAL OF AGREEMENT WITH WEST COAST ARBORIST Award a service agreement for Annual Tree Maintenance to West Coast Arborists, Inc. effective 7/1/2023 through 6/30/2026 with an option for 5 additional one-year terms and an amount not to exceed what is budgeted each year for Tree Maintenance Services.
11. PUBLIC HEARINGS
a. CONSIDER APPROVAL OF ANNUAL WEED ABATEMENT LIST OF PARCELS
IN VIOLATION OF THE UPLAND MUNICIPAL CODE AND APPROVE
ASSOCIATED LIENS
Development Services Director Dalquest introduced Housing Manager Cotto, who presented the staff report along with a PowerPoint presentation, which is on file in the City Clerk's office.
Mayor Velto opened the Public Hearing.
Gerardo Ramirez, Upland, stated that his notification letter was received more than 15 days after his property was inspected and once received, he completed the required maintenance, but he still received an assessment. He stated his second notification letter included photos that were not his property. He contested the $108 fee assessed to his property.
There was discussion regarding the timeline for notices, delivery, and abatement.
Marc Smith, Upland, stated that he received a notice to abate the weeds on his property and he completed the required abatement. He requested that the fine be removed from his property.
Staff stated that as of June 1, 2023 the Mr. Smith's property was not in compliance.
There being no additional speakers, Mayor Velto closed the public hearing. 5 Contract Weed Abatement Coordinator Hernandez provided information on the weed abatement process, notification, and the types of violations that are required to be remedied.
Moved by: Councilmember Breitling
Seconded by: Councilmember Zuniga
To vacate the fee assessed to Mr. Ramirez's property.
Motion: Carried with Councilmember Garcia opposed.
Moved by: Councilmember Maust
Seconded by: Councilmember Breitling
To enforce the fee assessed to Mr. Smith's property.
Motion: Carried Unanimously
Moved by: Councilmember Breitling
Seconded by: Councilmember Maust
Approve the remaining list of parcels in violation of the Municipal Code Section
8.12.180 and authorize staff to place a lien on these parcels to cover the costs of abating these properties and various administrative fees.
Motion: Carried Unanimously
At 8:13 p.m. Mayor Velto called a recess and the City Council reconvened in open session at 8:19 p.m.
12. COUNCIL COMMITTEE REPORTS
a. COUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR
CONFERENCE ATTENDANCE
No report on this item.
b. ECONOMIC DEVELOPMENT COMMITTEE MEETING, JUNE 5, 2023 Councilmember Garcia provided a recap of the meeting.
13. BUSINESS ITEMS
Council was in consensus to move discussion of Item 13D to this point in the meeting. a. CONSIDER ADOPTING RESOLUTIONS APPROVING LABOR AGREEMENTS AND COMPENSATION AND BENEFITS 1=0R VARIOUS EMPLOYEE GROUPS
AND EXECUTIVES
Assistant City Manager Parker presented the staff report and introduced Deputy Director of Human Resources/Risk Management Doyle who provided an oral report of the Executive Compensation and Benefits plan.
Assistant City Manager Parker and Deputy Director of Human Resources/Risk Management Doyle answered questions posed by the Council regarding the labor groups approval of the proposed MOUs.
Moved by: Councilmember Garcia
Seconded by: Councilmember Breitling
1. Adopt Resolution No. 6719 approving a memorandum of understanding with the Upland Police Officers Association (UPOA);
2. Adopt Resolution No. 6720 approving a memorandum of understanding with the Upland Police Management Associations (UPMA);
3. Adopt Resolution No. 6721 approving a memorandum of understanding with the Upland Mid -Management Employees Association (UMMEA);
4. Adopt Resolution No. 6722 approving a memorandum of understanding with the Upland City Employees Association (UCEA);
5. Adopt Resolution No. 6723 amending the Compensation and Benefit Plan for Non-Represented/Confidential Employees;
6. Adopt Resolution No. 6724 amending the Compensation and Benefit Plan for Executive Employees; and
7. Adopt Resolution No. 6725 amending the Salary Schedule for part-time employees.
Motion: Carried Unanimously
b. CONSIDER APPROVAL OF REVISIONS TO THE CITY MANAGER
EMPLOYMENT AGREEMENT
Assistant City Attorney Rice presented the staff report, which is on file in the City Clerk's office.
Moved by: Councilmember Garcia
Seconded by: Councilmember Maust
Approve First Amendment to the City of Upland City Manager Employment Agreement with Michael Blay providing him with an increase in base salary and to the percentage 401(a) contribution.
Motion: Carried Unanimously
c. CONSIDER ORDINANCE INCREASING CITY COUNCIL SALARIES AND A
RESOLUTION TO PROVIDE ELECTED OFFICIALS WITH AN AUTO
ALLOWANCE AND HEALTH BENEFITS ALLOWANCE
Assistant City Manager Parker presented the staff report, which is on file in the City Clerk's office.
Moved by: Councilmember Garcia
Seconded by: Councilmember Breitling
Hold first reading by title only, waive further reading and introduce Ordinance No. 1981 to increase salary compensation for members of the City Council and adopt Resolution No. 6726 to provide members of the City Council and the City 7 Treasurer with a monthly auto allowance and a monthly health benefits cafeteria allowance.
Motion: Carried Unanimously
d. PROPOSED ANNUAL BUDGET FOR FISCAL YEAR 2023-2024 AND RELATED ITEMS
Assistant City Manager Parker presented the staff report along with a PowerPoint, which is on file in the City Clerk's office. He then answered questions posed by the Council regarding the job specifications and the potential for a two year budget plan in the future.
Moved by: Councilmember Garcia
Seconded by: Councilmember Breitling
1. Approve a Resolution adopting the Fiscal Year 2023-2024 Annual Budget;
2. Approve a Resolution approving the appropriations limit for the Fiscal Year 2023-2024;
3. Approve a Resolution approving the General Fund Reserve Policy; and
4. Approve amending the City's Classification Plan to include job descriptions for Budget Specialist, Crime Prevention — Community Outreach Specialist and Police Civilian Investigator
Motion: Carried Unanimously
14, COUNCIL COMMUNICATIONS
Counciimembers announced various activities throughout the community, including providing an update on the events they attended.
15, CITY MANAGER
City Manager Blay thanked staff for their hard work to make the Lemon Festival a success.
16. ADJOURNMENT
Mayor Velto adjourned the meeting at 9:15 p.m. The next regularly scheduled City Council meeting is Monday, June 26, 2023.
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