Agenda packet — Upland City Council, July 24, 2023

Monday, July 24, 2023
Open session begins at 7:00 p.m.

City Council Chamber
City Hall, 460 N. Euclid Avenue
Residents may observe the City Council meetings remotely via livestream on the City website, Spectrum Cable TV Channel 3, or Frontier Cable TV Channel 26.

Pages

1.CALL TO ORDER AND ROLL CALL

2.ADDITIONS-DELETIONS TO AGENDA

3.ORAL COMMUNICATIONS
This is a time for any citizen to comment on item listed on the closed session agenda only. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. The use of visual aids will be included in the time limit.

CLOSED SESSION BEGINS AT 6:00 p.m.

4.CLOSED SESSION
a.CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - EXISTING

LITIGATION
(Paragraph (1) of subdivision (d) of California Government Code Section 54956.9)
Case Name: Jeannette Vagnozzi v. City of Upland
San Bernardino County Superior Court of California Case No.CIVSB2122496

5.INVOCATION
Reverend Jan Chase, Unity Church of Pomona

6.PLEDGE OF ALLEGIANCE

7.PRESENTATIONS
Recognition of Light Up the Night Sponsors

8.CITY ATTORNEY

9.ORAL COMMUNICATIONS
This is a time for any citizen to comment on any item listed or not listed on the agenda.

Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. Speakers will be given five (5) minutes during public hearings. The use of visual aids will be included in the time limit. Public comments and questions for the purpose of hearing current matters of concern in our community and to provide citizens a method for the public to hear those concerns in an open venue is encouraged. However, under the provisions of the Brown Act, the City Council is prohibited from discussion of items not listed on the agenda, and therefore, the City Council, City Manager, or City Attorney will take communications under advisement for consideration and appropriate response or discussion at a later time.

Individuals who demonstrate disruptive conduct during City Council meetings that prevent the City Council from conducting its meeting in an orderly manner are guilty of a misdemeanor as stated in PC403, disrupting a public meeting, and are subject to removal from the chamber or arrest.

10.CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the legislative body request specific items be removed from the Consent Calendar for separate action.

Recommended Action:

Approve the Consent Calendar
a.APPROVAL OF MINUTES 6
Recommended Action:

Approve the Regular Meeting Minutes of June 26, 2023. (Staff Person: Keri Johnson)
b.DESIGNATION OF VOTING DELEGATE FOR THE ANNUAL LEAGUE OF

CALIFORNIA CITIES CONFERENCE
12 CEQA: Not a Project.

Recommended Action:

Appoint Mayor Velto as the voting delegate, and Mayor Pro Tem Garcia and Councilmember Breitling as alternate voting delegates, to represent the City of Upland at the League of California Cities General Assembly Meeting on September 22, 2023. (Staff Person: Keri Johnson)
c.CONSIDER A RESOLUTION TERMINATING THE EXISTENCE OF A LOCAL EMERGENCY CAUSED BY THE COVID-19 VIRUS
15 CEQA: Not a Project.

Recommended Action:

Adopt a Resolution terminating the existence of a local emergency caused by the Novel Coronavirus (COVID-19). (Staff Person: Keri Johnson)

d.WARRANT AND PAYROLL REGISTER FOR JUNE 2023 21
CEQA: Not a Project.

Recommended Action:

Approve June warrant registers (check numbers 43899-44216) and direct disbursements totaling $12,095,575.94 and payroll. (Staff Person: Stephen Parker)
e.CONSIDER APPROVING THE RECLASSIFICATION OF TWO PART-TIME

PARK RANGER POSITIONS TO ONE FULL-TIME PARK RANGER POSITION 30 CEQA: Not a Project
Recommended Action:

Approve the reclassification of two (2) part-time Park Ranger positions to one (1) full-time Park Ranger position and approve a budget adjustment of $22,291 from fund balance in the General Fund. (Staff Person: Stephen Parker) f.TREASURER’S REPORT JUNE 2023 32
CEQA: Not a Project.

Recommended Action:

Receive and file the June 2023 Treasurer’s Report. (Staff Person: Stephen Parker)
g.CONSIDER ADOPTING RESOLUTIONS TO LEVY AND COLLECT SPECIAL TAXES
49 CEQA: Not a Project.

Recommended Action:

Adopt a Resolution authorizing the levy of special taxes in: Community Facilities District 2003-1 (Upland 54); Community Facilities District 2003-2 (The Colonies at San Antonio) - Improvement Area No. 1 and Improvement Area No. 2; Community Facilities District 2015-1 (Sycamore Hills) Improvement Area No. 1 and Improvement Area No.2; Community Facilities District 2016-1 (Harvest at Upland) Improvement Area No. 1 and Improvement Area No. 2; Community Facilities District No. 2022-1 (Enclave at Upland); Community Facilities District 2016-2 (Harvest Maintenance); and Community Facilities District 2017-1 (Sycamore Hills Maintenance Services) for Fiscal Year 2023-24. (Staff Person:

Stephen Parker)
h.CONSIDER ADOPTING A RESOLUTION APPROVING A TRANSFER OF FUND BALANCE TO SECTION 115 TRUSTS AND OTHER CITY COUNCIL

DESIGNATED ACCOUNTS
63 CEQA: Not a Project
Recommended Action:

Adopt a Resolution approving a transfer of fund balance to Section 115 Trusts and other City Council designated accounts in conjunction with the General Fund Reserve Policy. (Staff Person: Stephen Parker)
i.CONSIDER APPROVAL OF BLANKET PURCHASE ORDERS FOR PUBLIC

WORKS UTILITIES DIVISION
73 CEQA: Not a Project
Recommended Action:

Approve various Public Works blanket purchase orders. (Staff Person: Braden Yu)

11.PUBLIC HEARINGS
a.PUBLIC HEARING TO CONSIDER DELINQUENT WATER, SEWER, AND

REFUSE SERVICE CHARGES TO BE COLLECTED ON THE TAX ROLL
107
CEQA: Not a Project
Recommended Action:

The City Council will conduct a public hearing to consider accepting the report of delinquent water, sewer, and refuse service charges, and authorize the delinquent charges to be placed on the tax roll. (Staff Person: Stephen Parker) Staff Presentation1.

Hold Public Hearing2.

Close Public Hearing3.

Accept the report of delinquent water, sewer, and refuse service charges, and authorize the delinquent charges to be placed on the tax roll

4. 12.COUNCIL COMMITTEE REPORTS
a.COUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR

CONFERENCE ATTENDANCE
Councilmembers will provide oral reports on any meetings, trainings, or conferences they attended on behalf of the City. This item is for information only. b.PUBLIC WORKS COMMITTEE MEETING, JULY 11, 2023 110
The Committee Chairperson will report on the meeting. This is an information item only.

13.BUSINESS ITEMS

14.COUNCIL COMMUNICATIONS

15.CITY MANAGER

16.ADJOURNMENT
The City Council will adjourn in memory of Kenny Sexton, City of Upland employee. The next regularly scheduled City Council meeting is Monday, August 14, 2023.

NOTE: If you challenge the public hearing(s) or the related environmental determinations in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City of Upland, at, or prior to, the public hearing.

All Agenda items and back-up materials are available for public review at the Upland Public Library, downstairs reference desk at 450 North Euclid Avenue, the City Clerk's

Office at 460 North Euclid Avenue and the City website at www.uplandca.gov .

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, 909-931-4120.

Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA Title II] On July 19, 2023 a true and correct copy of this agenda was posted on the bulletin boards at 450 N. Euclid Avenue (Upland Public Library) and 460 N. Euclid Avenue (Upland City Hall) and the City website at www.uplandca.gov

1 MINUTES OF THE REGULAR MEETING OF THE UPLAND CITY COUNCIL

June 26, 2023
7:00 p.m.

City Council Chamber
City Hall, 460 N. Euclid Avenue

Members Present: Mayor Bill Velto, Councilmember James Breitling, Councilmember Carlos A. Garcia, Councilmember Shannan Maust, Councilmember Rudy Zuniga

Staff Present: City Manager Michael Blay, Assistant City Attorney Thomas Rice, City Clerk Keri Johnson
_____________________________________________________________________

1. CALL TO ORDER AND ROLL CALL
The regular meeting of the Upland City Council was called to order by Mayor Bill Velto at 6:00 p.m. in the Council Chamber of the Upland City Hall.

2. ADDITIONS-DELETIONS TO AGENDA
None.

3. ORAL COMMUNICATIONS
None.

CLOSED SESSION - 6:00 p.m.

4. CLOSED SESSION
At 6:01 p.m. Mayor Velto announced that the City Council would recess to Closed Session pursuant to Government Code
a. LIABILITY CLAIM (WORKER'S COMPENSATION)
California Government Code Section 54956.95
Claimant: Richard Madrid
Agency: City of Upland
b. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS California Government Code Section 54956.8
Property: 531 E. 13th Street, located at the northwest corner of 13th Street and Campus Avenue (Assessor Parcel Number: 1045-392-43)
City Negotiators: City Manager Michael Blay, Development Services Director Robert Dalquest, and Housing Manager Diane Cotto
Negotiating Party: FPA Multifamily, LLC
Under Negotiation: Price and Terms

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2 The City Council reconvened in open session at 7:00 p.m.

5. INVOCATION
Tia Faisal, Middle Ground Muslim Center

6. PLEDGE OF ALLEGIANCE
Led by Lieutenant Duran

7. PRESENTATIONS
Proclamation declaring July as Parks Make Life Better Month, accepted by Recreation and Community Services Manager Jessica Gandara

8. CITY ATTORNEY
Assistant City Attorney Rice announced the City Council received reports and there was no reportable action during Closed Session.

9. ORAL COMMUNICATIONS
Su Ann Li, Upland, spoke regarding her weed abatement issue and the actions she took to correct the issue.

10. CONSENT CALENDAR
Councilmember Breitling removed Consent Calendar Item 10J for separate action.

Moved by: Councilmember Zuniga
Seconded by: Councilmember Garcia
Approve the Consent Calendar
Motion: Carried Unanimously

a. APPROVAL OF MINUTES
Approve the Regular Meeting Minutes of June 12, 2023.
b. 2ND READING AND ADOPTION OF ORDINANCE NO. 1981 INCREASING THE

CITY COUNCIL AND CITY TREASURER SALARIES
Hold second reading by title only, waive further reading, and adopt Ordinance No. 1981 to increase salary compensation for members of the City Council and City Treasurer.
c. ANNUAL ADOPTION OF INVESTMENT POLICY
Adopt Resolution No. 6730 approving and adopting the Annual Statement of Investment Policy for Fiscal Year 2023-2024.
d. TREASURER’S REPORT MAY 2023
Receive and file the May 2023 Treasurer’s Report.

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3 e. CONSIDER APPROVAL OF A RESOLUTION AMENDING THE REGIONAL

SEWERAGE SUPPLEMENTAL CAPITAL OUTLAY FEE
Adopt Resolution No. 6731 amending the Regional Supplemental Capital Outlay fee to reflect an increase in the Inland Empire Utilities Agency fee from $7,600 to $8,132 per equivalent dwelling unit (EDU).
f. CONSIDER APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH J.G. BAUTISTA CONSULTING FOR ENGINEERING SERVICES
Approve a Professional Services Agreement with J.G. Bautista Consulting for engineering consultant services in an amount not to exceed $75,000 annually for the next three fiscal years and authorize the City Manager to execute the agreement.
g. CONSIDER AWARD OF BID FOR THE STORM WATER TRASH CAPTURE SYSTEM INSTALLATION PROJECT (PROJECT NO. 9149)
Approve the Specifications for the Storm Water Trash Capture System Installation Project (Project No. 9149); award the construction contract to United Storm Water, Inc. in the amount of $38,201; and approve a construction contingency in the amount of $11,799 for a total amount of $50,000 and authorize the City Manager to execute the agreement, and any future amendment and extension within the City Manager’s authority. h. CONSIDER APPROVAL OF PARCEL MAP 20395 AND SUBDIVISION AGREEMENT, LOCATED AT 81 W. FOOTHILL BLVD
Approve Parcel Map 20395 for recordation and authorize the City Manager to sign the subdivision agreement.
i. CONSIDER APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT FOR

CITYWIDE PAVEMENT SURVEY AND MANAGEMENT PROGRAM
Award a professional services agreement with Transmap for pavement condition data collection and pavement management program update in the amount of $118,644.35; approve a contingency in the amount of $17,755.65, for a total amount of $136,400.00; and authorize the City Manager to execute the agreement and any future amendments within the City Manager’s authority. k. CONSIDER APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT TO

PREPARE THE ADA SELF EVALUATION AND TRANSITION PLAN
Award a professional services agreement with Disability Access Consultants, LLC (DAC) for the data collection, analysis, and preparation of the ADA Self - Evaluation and Transition Plan in the amount of $172,630; and authorize the City Manager to execute the agreement and any future amendments/extensions within the City Manager's authority.
l. CONSIDER APPROVAL OF A CONSTRUCTION CONTRACT WITH LABASTIDA CONSTRUCTION TO REHABILITATE 663, UNIT 4, DIAMOND COURT Approve a construction contract with Labastida Construction to rehabilitate a City-owned housing unit within the Magnolia Colony complex that was damaged in a fire, and authorize the City Manager to execute the Agreement.

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4 m. ANNUAL MILITARY EQUIPMENT REPORT PER ASSEMBLY BILL NO. 481 Review Ordinance No. 1960 and approve the Annual Military Equipment Report regarding the Police Department’s possession of military equipment per Assembly Bill 481.
j. CONSIDER APPROVAL OF THE FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH ECONOLITE SYSTEMS, INC. FOR TRAFFIC

SIGNAL MAINTENANCE SERVICES
Public Works Director Yu answered questions posed by the Council regarding the services provided under the contract, the billable rates, meter replacement at intersections in the City, and the term of the contract.

Moved by: Councilmember Garcia
Seconded by: Councilmember Maust
Approve an amendment to the professional services agreement with Econolite Systems Inc. providing for a one-year term renewal; and authorize the City Manager to execute the agreement.

Motion: Carried with Councilmembers Breitling and Zuniga opposed.

11. PUBLIC HEARINGS
a. CONSIDERATION OF A RESOLUTION APPROVING THE ASSESSMENT OF

ADMINISTRATIVE FINES AND ESTABLISHING ASSESSMENT LIENS FOR

UNPAID ADMINISTRATIVE FINES
Police Chief Blanco presented the staff report which is on file in the City Clerk's office. Police Lieutenant Duran presented information on the administrative fine process and the assessed properties.

Mayor Velto opened the public hearing and hearing no testimony, closed the public hearing.

Moved by: Councilmember Garcia
Seconded by: Councilmember Breitling
Adopt Resolution No. 6732 approving the assessment report, assessing administrative fines, and establishing special assessment liens against parcels of real property in the City of Upland relating to unpaid administrative penalties under Section 1.10.090 of the Upland Municipal Code.

Motion: Carried Unanimously

12. COUNCIL COMMITTEE REPORTS
a. COUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR

CONFERENCE ATTENDANCE
No reports.

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5 13. BUSINESS ITEMS
a. CONSIDERATION OF AN ORDINANCE AMENDING THE POWERS AND

DUTIES OF THE CITY MANAGER IN THE UPLAND MUNICIPAL CODE Assistant City Manager Parker presented the staff report, along with a PowerPoint, which is on file in the City Clerk's office.

The Council discussed options regarding signing thresholds, amendments to contracts, posting City Manager approved contracts on the website, and transparency to the public.

Assistant City Attorney Rice answered questions posed by the Council regarding the City's ability to terminate a contract.

Motion by Councilmember Zuniga to hold first reading by title only, waive further reading and introduce the Ordinance. Councilmember Zuniga withdrew the motion.

There was further discussion regarding transparency, purchasing policies, signing thresholds for the City Manager, and lowering the signing threshold during a City Manager's first year in the position.

Moved by: Councilmember Breitling
Hold first reading by title only, waive further reading and introduce the ordinance removing the $50,000 signing authority limit and setting the signing authority by Resolution; and direct staff to prepare a Resolution setting the signing authority for the City Manager at $100,000 for Public Works contracts, $50,000 for all other contracts including professional services, and limiting the City Manager signing authority to $25,000 during their first year as City Manager. Staff would also include all City Manager signed contracts on the Council agenda monthly.

Amendment:

Moved by: Mayor Velto
Seconded by: Councilmember Breitling
Table the item.

Motion: Carried Unanimously

14. COUNCIL COMMUNICATIONS
Councilmembers announced various activities throughout the community, including providing an update on the meetings they attended.

Councilmember Maust was in consensus with Councilmember Breitling's request that staff bring forward a future agenda item providing information on resident use of the City's reporting apps and the type of requests that are received through the apps.

15. CITY MANAGER

16. ADJOURNMENT
Mayor Velto adjourned the meeting at 8:57 p.m. The next regularly scheduled City Council meeting is Monday, July 10, 2023.

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6 Keri Johnson, City Clerk

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DATE: July 24, 2023
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY, CITY MANAGER
PREPARED BY: KERI JOHNSON, CITY CLERK
SUBJECT: DESIGNATION OF VOTING DELEGATE FOR THE ANNUAL LEAGUE OF CALIFORNIA

CITIES CONFERENCE

RECOMMENDED ACTION:

It is recommended that the City Council appoint Mayor Velto as the voting delegate, and Mayor Pro Tem Garcia and Councilmember Breitling as alternate voting delegates, to represent the City of Upland at the League of California Cities General Assembly Meeting on September 22, 2023.

GOAL STATEMENT
The proposed action supports the City’s goal to participate in activities in developing policies for California cities.

BACKGROUND
The League of California Cities will hold its Annual Conference from September 20, 2023 through September 22, 2023 in Sacramento. The Conference was created to enable cities to share ideas, success stories, best practices, and provide discussion forums pertaining to various areas of municipal interest.

ISSUES AND ANALYSIS
The Conference includes a General Assembly meeting where voting delegates, on behalf of their designated cities, cast votes on conference resolutions. These resolutions establish League policy to guide cities and the League in its efforts to improve the quality, responsiveness, and vitality of local Government in California. Cal Cities bylaws state each member city is entitled to one vote on matters affecting League or municipal policy, and a City’s voting delegate, and up to two alternates, must be designated by the City Council.

The City's vote will be cast at the League of California Cities General Assembly Meeting on September 22, 2023.

Mayor Velto, Mayor Pro Tem Garcia, and Councilmember Breitling are registered for the conference.

ENVIRONMENTAL DETERMINATION
The proposed action is not subject to the California Environmental Quality Act (CEQA). Section 15378 of the CEQA Guidelines defines a project subject to CEQA. The proposed action is not included within the definition of a “project” and thus is exempt.

FISCAL IMPACTS
There is no fiscal impact associated with this action.

ALTERNATIVES
Provide alternative direction to staff.

CEQA: Not a Project.

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1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, June 21, 2023
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Sept. 20-22, 2023, Sacramento SAFE Credit Union Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Sept. 22, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Please complete the attached voting delegate form and email it to Cal Cities office no later than Monday, August 28.

New this year, we will host a pre-conference information session for voting delegates to explain their role. Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre- conference communications with voting delegates.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council.

Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Council Action Advised by August 28, 2023

Page 13 of 114 ends

Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.

For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the SAFE Credit Union Convention Center in Sacramento, will be open at the following times:

Wednesday, Sept. 20, 8:00 a.m.- 6:00 p.m. and Thursday, Sept. 21, 7:30 a.m.- 4:00 p.m. On Friday, Sept. 22, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for completing the voting delegate and alternate form and returning it to Cal Cities office by Monday, Aug. 28. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Voting Delegate/Alternate Form
• Information Sheet: Cal Cities Resolutions and the General Assembly

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DATE: July 24, 2023
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY, CITY MANAGER
PREPARED BY: KERI JOHNSON, CITY CLERK
SUBJECT: CONSIDER A RESOLUTION TERMINATING THE EXISTENCE OF A LOCAL EMERGENCY CAUSED BY THE COVID-19 VIRUS

RECOMMENDED ACTION:

It is recommended that the City Council adopt a Resolution terminating the existence of a local emergency caused by the Novel Coronavirus (COVID-19).

GOAL STATEMENT
The proposed action supports the City’s goal to protect the public order and the health, safety, and general welfare of the community.

BACKGROUND
The World Health Organization on January 30, 2020, declared a Public Health Emergency of International concern and characterized COVID-19 as a pandemic on March 11, 2020 .

The COVID-19 pandemic was declared a state of emergency by a series of executive orders issued by Governor Gavin Newsom beginning in March 2020.

On March 13, 2020, the Upland City Council adopted Resolution No. 6529 proclaiming the existence of a loca l emergency concerning the COVID-19 virus pursuant to Government Code Section 8630.

ISSUES AND ANALYSIS
Formal action is necessary by the City Council to terminate the state of local emergency by resolution. If adopted, the attached resolution will terminate the City's local emergency.

FISCAL IMPACTS
There is no fiscal impact associated with this action.

ALTERNATIVES
Provide alternative direction to staff.

CEQA: Not a Project.

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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

UPLAND, CALIFORNIA TERMINATING THE EXISTENCE OF A

LOCAL EMERGENCY CAUSED BY THE NOVEL
CORONAVIRUS (COVID-19)

WHEREAS, the World Health Organization on January 30, 2020, declared a Public Health Emergency of International concern and characterized COVID-19 as a pandemic on March 11, 2020; and

WHEREAS, California Governor Newsom declared a state-wide emergency on March 4, 2020, and

WHEREAS, on March 13, 2020 the City Council adopted Resolution No. 6529 declaring the existence of a local emergency in the City of Upland concerning the COVID-19 pandemic; and

WHEREAS, on February 28, 2023, the California Governor Newsom proclaimed the termination of the state-wide emergency due to the COVID-19 pandemic; and

WHEREAS, the situation resulting from said conditions of extreme peril is now deemed to be within the control of the normal protective services, personnel, equipment, and facilities of and within the City of Upland.

NOW, THEREFORE, the City Council of the City of Upland hereby finds, determines and resolves as follows:

Section 1. The above findings are true and correct.

Section 2. The City Council does hereby proclaim the termination of said local emergency.

Section 3. Compliance with California Environmental Quality Act. The City Council finds that this Resolution is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Further, if the activity is deemed a project this City Council finds that this Resolution is exempt pursuant to Section 15061(b)(3) of the State CEQA Guidelines.

Section 4. Certification. The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original resolutions.

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Resolution No.

Page 2 ends

Resolution or any part thereof. The City Council hereby declares that it would have adopted each section irrespective of the fact that any one or more subsections, subdivisions, sentences, clauses, or phrases are declared unconstitutional, invalid, or ineffective.

Section 6. Effective Date. This Resolution shall become effective immediately.

PASSED, APPROVED and ADOPTED this 24th day of July, 2023.

Bill Velto, Mayor

I, Keri Johnson, City Clerk of the City of Upland, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 24th day of July, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTEST:

Keri Johnson, City Clerk

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Page 20 of 114 ends

DATE: July 24, 2023
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY, CITY MANAGER
PREPARED BY: STEPHEN PARKER, CPA, ASSISTANT CITY MANAGER

LONDA BOCK-HELMS, CPA, FINANCE OFFICER
SUBJECT: WARRANT AND PAYROLL REGISTER FOR JUNE 2023

RECOMMENDED ACTION:

It is recommended that the City Council approve June warrant registers (check numbers 43899-44216) and direct disbursements totaling $12,095,575.94 and payroll registers totaling $2,407,446.04 (check numbers 163058-163218 and electronic fund transfers 40960-41738).

GOAL STATEMENT
The proposed action supports the City’s goal of managing the City’s resources in a fiscally responsible and transparent manner.

BACKGROUND
The City Council is presented with the financial disbursements for the purchase of materials, supplies, services, capital projects, and payroll warrants issued in the prior month. This process provides the City Council with the opportunity to review monthly expenses of the city.

ISSUES AND ANALYSIS
In accordance with Government Code 37208, the Finance Officer hereby certifies that the attached warrant registers, direct disbursements, and payroll registers have been found to conform to the approved budget and have been paid.

These demands are submitted to the City Council for review and approval.

FISCAL IMPACTS
Funds are available for the payment of the warrant registers, direct disbursements, and payroll registers in accordance with the FY 2022-23 operating budget.

ALTERNATIVES
Provide alternative direction to staff.

CEQA: Not a Project.

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CHECK #CHECK DATE CHECK TYPE VENDOR #VENDOR NAME CHECK AMOUNT 43899 06/07/2023 PRINTED 291 ADVANCE STORE CO, INC 273.30 43900 06/07/2023 PRINTED 15750 AFLAC PREMIUM HOLDING 824.06 43901 06/07/2023 PRINTED 25 AGUILAR-RILEY, VIRGINIA 836.00 43902 06/07/2023 PRINTED 1396 ALVAREZ, MARIA ELENA 564.30 43903 06/07/2023 PRINTED 6109 AMERICAN HERITAGE LIFE INS CO 93.09 43904 06/07/2023 PRINTED 125701 AMERICAN TECHNOLOGIES INC 67,384.14 43905 06/07/2023 PRINTED 1348 BAST, KAY 239.40
43906 06/07/2023 PRINTED 1374 BALCO HOLDINGS INC 467.00 43907 06/07/2023 PRINTED 1112 BEGINNERS EDGE SPORTS TRAINING, LLC 1,445.70 43908 06/07/2023 PRINTED 1456 BLAY, MICHAEL 78.36
43909 06/07/2023 PRINTED 5944 BURRTEC WASTE INDUSTRIES 1,758,003.76 43910 06/07/2023 PRINTED 84141 CARTY, DIANE 239.40
43911 06/07/2023 PRINTED 709 CAT TRACKING, INC 6,500.00 43912 06/07/2023 PRINTED 177 CONSOLIDATED ELECTRICAL DISTRIBUTORS, INC 384.80 43913 06/07/2023 PRINTED 366 CRAFCO INC 499.61
43914 06/07/2023 PRINTED 2435 EVERSOFT 1,375.01
43915 06/07/2023 PRINTED 96251 FORD OF UPLAND 76.09
43916 06/07/2023 PRINTED 128 FORTIER, NURIA 746.92
43917 06/07/2023 PRINTED 28871 GRAFFITI PROTECTIVE COATINGS 7,001.61 43918 06/07/2023 PRINTED 290 GRAINGER 424.55
43919 06/07/2023 PRINTED 15090 HOLLIDAY TRUCKING INC 5,163.16 43920 06/07/2023 PRINTED 635 RENTOKIL NORTH AMERICA INC 1,222.20 43921 06/07/2023 PRINTED 48371 JEEP CHRYSLER OF ONTARIO 52.45 43922 06/07/2023 PRINTED 529 KAISER FOUNDATION HEALTH PLAN 184,474.67 43923 06/07/2023 PRINTED 445 MATHISEN OIL CO INC 2,074.43 43924 06/07/2023 PRINTED 1581 OPERATIONS MANAGEMENT GROUP 18,041.00 43925 06/07/2023 PRINTED 4509 PARKHOUSE TIRE INC 1,445.94 43926 06/07/2023 PRINTED 33021 PELLITTERI, CHRISTOPHER 478.80 43927 06/07/2023 PRINTED 16032 PLUMBERS DEPOT INC 4,908.01 43928 06/07/2023 PRINTED 1643 PRIME GLASS INC 390.47
43929 06/07/2023 PRINTED 349 RAIN MASTER IRRIGATION SYSTEMS 286.90 43930 06/07/2023 PRINTED 210 SALDANA DIAZ, NURYS E.236.25 43931 06/07/2023 PRINTED 18151 SENDLDORFER, TRACY 790.87 43932 06/07/2023 PRINTED 407 SINGLETON, DENICE 256.50
43933 06/07/2023 PRINTED 1608 STAFFING NETWORK HOLDINGS, LLC 3,614.40 43934 06/07/2023 PRINTED 69231 STEP SAVER CA LLC 2,734.89 43935 06/07/2023 PRINTED 1347 TINKERSPACE, INC 239.40
43936 06/07/2023 PRINTED 16541 ANDREW TODD 452.73
43937 06/07/2023 PRINTED 1296 TRANSTECH 3,800.00
43938 06/07/2023 PRINTED 3226 UPLAND UNIFIED SCHOOL DISTRICT 416.25 43939 06/07/2023 PRINTED 999999 DEPARTMENT OF MOTOR VEHICLES/LIEN SALES 540.00 43940 06/07/2023 PRINTED 999999 EUTAH FELIMON MUDEGOREN 96.24 43941 06/07/2023 PRINTED 999999 HEATHER CORNEJO-OLIVAS 49.00 43942 06/07/2023 PRINTED 999999 JUDY SANCHEZ 61.00
43943 06/07/2023 PRINTED 999999 LUANN JOHNSON 122.81
43944 06/07/2023 PRINTED 999999 ONE TIME VENDOR 10.00
43945 06/07/2023 PRINTED 999999 ONE TIME VENDOR 1.00
43946 06/07/2023 PRINTED 999999 ONE TIME VENDOR 2.00
43947 06/07/2023 PRINTED 999999 ONE TIME VENDOR 3.00
43948 06/07/2023 PRINTED 999999 ONE TIME VENDOR 4.00
43949 06/07/2023 PRINTED 999999 ONE TIME VENDOR 5.00
43950 06/07/2023 PRINTED 999999 ONE TIME VENDOR 6.00
City of Upland
Accounts Payable Check Reconciliation Register
06/01/2023 - 06/30/2023
Prepared By: Maria Serna Page 1 of 1 7/3/2023Page 22 of 114

CHECK #CHECK DATE CHECK TYPE VENDOR #VENDOR NAME CHECK AMOUNT 43951 06/07/2023 PRINTED 999999 ONE TIME VENDOR 7.00
43952 06/07/2023 PRINTED 999999 ONE TIME VENDOR 8.00
43953 06/07/2023 PRINTED 999999 ONE TIME VENDOR 9.00
43954 06/14/2023 PRINTED 36721 ALHAMBRA REPROGRAPHICS INC 573.27 43955 06/14/2023 PRINTED 291 ADVANCE STORE CO, INC 471.26 43956 06/14/2023 PRINTED 1243 AMERICAN GLOBAL SECURITY, INC 11,599.64 43957 06/14/2023 PRINTED 131971 ANNEALTA GROUP 9,450.00 43958 06/14/2023 PRINTED 226 ARCHITERRA DESIGN GROUP 2,167.60 43959 06/14/2023 PRINTED 862 BADGER METER INC 4,210.70
43960 06/14/2023 PRINTED 119661 BEST BEST & KRIEGER LLP 26,112.00 43961 06/14/2023 PRINTED 120021 BRIGHTVIEW 13,323.48
43962 06/14/2023 PRINTED 819 BRINKS, INC 896.94
43963 06/14/2023 PRINTED 1503 BROWN AND CALDWELL 36,448.28 43964 06/14/2023 PRINTED 195 CALIFORNIA NEWSPAPERS PARTNERSHIP 4,280.50 43965 06/14/2023 PRINTED 83401 CARL WARREN & CO 4,373.24 43966 06/14/2023 PRINTED 448 CINTAS CORPORATION 2,027.30 43967 06/14/2023 PRINTED 475 CITY OF MONTCLAIR 1,773.33 43968 06/14/2023 PRINTED 521 COUPLAND, DONNA 366.00
43969 06/14/2023 PRINTED 1500 ONLINE REPLACEMENT CUSHIONS INC 127.15 43970 06/14/2023 PRINTED 82651 ECONOLITE SYSTEMS 23,033.89 43971 06/14/2023 PRINTED 78 FRONTIER 123.92
43972 06/14/2023 PRINTED 78 FRONTIER 1,238.72
43973 06/14/2023 PRINTED 78 FRONTIER 550.00
43974 06/14/2023 PRINTED 78 FRONTIER 97.39
43975 06/14/2023 PRINTED 78 FRONTIER 340.00
43976 06/14/2023 PRINTED 78 FRONTIER 1,671.07
43977 06/14/2023 PRINTED 78 FRONTIER 631.90
43978 06/14/2023 PRINTED 78 FRONTIER 61.14
43979 06/14/2023 PRINTED 58311 G H A TECHNOLOGIES 43,379.25 43980 06/14/2023 PRINTED 1644 GARCIA, TANYA 3,054.54
43981 06/14/2023 PRINTED 1192 GATEWAY PACIFIC CONTRACTORS, INC 263,890.12 43982 06/14/2023 PRINTED 11463 GENERAL PUMP CO 254,540.00 43983 06/14/2023 PRINTED 129521 GRAFIX SYSTEMS 1,230.55 43984 06/14/2023 PRINTED 290 GRAINGER 213.26
43985 06/14/2023 PRINTED 1212 HARDY & HARPER, INC 64,087.50 43986 06/14/2023 PRINTED 329 HOLLIDAY ROCK CO INC 1,204.31 43987 06/14/2023 PRINTED 629 HONEYCOTT, INC 130.00
43988 06/14/2023 PRINTED 153 INLAND EMPIRE UTILITIES AGENCY 56,590.37 43989 06/14/2023 PRINTED 17528 INNOVATIVE PRINTING CONCEPTS 1,424.90 43990 06/14/2023 PRINTED 114501 INTERWEST CONSULTING GROUP 17,907.75 43991 06/14/2023 PRINTED 1161 IPS GROUP INC 70.67
43992 06/14/2023 PRINTED 83731 J & G ADVERTISING SPECIALTIES 1,867.52 43993 06/14/2023 PRINTED 80561 KEENAN & ASSOCIATES 7,162.00 43994 06/14/2023 PRINTED 53451 KENGRAPHICS PRINTING &323.25 43995 06/14/2023 PRINTED 937 TURNER, KIMBERLY 3,954.00
43996 06/14/2023 PRINTED 1287 KOFF & ASSOCIATES 866.25
43997 06/14/2023 PRINTED 26101 KONICA MINOLTA 4,369.27
43998 06/14/2023 PRINTED 441 MIDAMERICA ADMIN & RETIREMENT SOLUTIONS, LLC 4,560.00 43999 06/14/2023 PRINTED 824 MK CONSULTING 2,484.48
44000 06/14/2023 PRINTED 16233 MPOWER COMMUNICATIONS 240.42 44001 06/14/2023 PRINTED 203 MV CHENG & ASSOCIATE 600.00 44002 06/14/2023 PRINTED 117121 NUCKLES OIL COMPANY INC 31,933.47 44003 06/14/2023 PRINTED 30971 OCCUPATIONAL HEALTH CENTERS 211.00 44004 06/14/2023 PRINTED 4509 PARKHOUSE TIRE INC 1,216.22 44005 06/14/2023 PRINTED 141 PEREZ-GARCIA, AUDRY 118.80 44006 06/14/2023 PRINTED 231 PRESTIGIOUS INVESTIGATIVE SERVICES 80.00 44007 06/14/2023 PRINTED 909 PSYCHOLOGICAL CONSULTING ASSOCIATES INC 990.00 Prepared By: Maria Serna Page 2 of 2 7/3/2023Page 23 of 114

CHECK #CHECK DATE CHECK TYPE VENDOR #VENDOR NAME CHECK AMOUNT 44008 06/14/2023 PRINTED 10638 RICHARDS, WATSON & GERSHON 70.00 44009 06/14/2023 PRINTED 785 ROSEMOUNT INC 1,367.71
44010 06/14/2023 PRINTED 90591 S & J SUPPLY CO INC 6,097.58 44011 06/14/2023 PRINTED 18062 SOFFA ELECTRIC INC 780.00 44012 06/14/2023 PRINTED 28271 SOUTH COAST AQMD 1,728.47 44013 06/14/2023 PRINTED 21671 CHARTER COMMUNICATIONS HOLDINGS, LLC 669.00 44014 06/14/2023 PRINTED 21671 CHARTER COMMUNICATIONS HOLDINGS, LLC 1,217.34 44015 06/14/2023 PRINTED 21671 CHARTER COMMUNICATIONS HOLDINGS, LLC 144.98 44016 06/14/2023 PRINTED 21671 CHARTER COMMUNICATIONS HOLDINGS, LLC 213.48 44017 06/14/2023 PRINTED 21671 CHARTER COMMUNICATIONS HOLDINGS, LLC 1,005.42 44018 06/14/2023 PRINTED 21671 CHARTER COMMUNICATIONS HOLDINGS, LLC 105.37 44019 06/14/2023 PRINTED 21671 CHARTER COMMUNICATIONS HOLDINGS, LLC 134.98 44020 06/14/2023 PRINTED 1608 STAFFING NETWORK HOLDINGS, LLC 6,807.12 44021 06/14/2023 PRINTED 16607 STAPLES BUSINESS ADVANTAGE 1,605.81 44022 06/14/2023 PRINTED 2439 T K E ENGINEERING INC 4,572.50 44023 06/14/2023 PRINTED 1168 THE HUMAN VALUES CENTER 1,800.00 44024 06/14/2023 PRINTED 17991 THE SAWDUST FACTORY 1,120.17 44025 06/14/2023 PRINTED 11583 THOMPSON PLUMBING SUPPLY 38.94 44026 06/14/2023 PRINTED 99981 THOMSON REUTERS - WEST PAYMENT CENTER 1,427.41 44027 06/14/2023 PRINTED 62321 U.S. TELEPACIFIC CORP 1,284.85 44028 06/14/2023 PRINTED 3557 UNDERGROUND SERVICE ALERT 517.40 44029 06/14/2023 PRINTED 1595 VALLEY MAINTENANCE CORP 16,030.00 44030 06/14/2023 PRINTED 133941 VERIZON 1,467.42
44031 06/14/2023 PRINTED 14735 VERIZON WIRELESS 320.08
44032 06/14/2023 PRINTED 14735 VERIZON WIRELESS 40.01
44033 06/14/2023 PRINTED 14735 VERIZON WIRELESS 124.17
44034 06/14/2023 PRINTED 14735 VERIZON WIRELESS 95.90
44035 06/14/2023 PRINTED 14735 VERIZON WIRELESS 162.80
44036 06/14/2023 PRINTED 14735 VERIZON WIRELESS 207.45
44037 06/14/2023 PRINTED 14735 VERIZON WIRELESS 286.97
44038 06/14/2023 PRINTED 14735 VERIZON WIRELESS 388.37
44039 06/14/2023 PRINTED 14735 VERIZON WIRELESS 40.01
44040 06/14/2023 PRINTED 14735 VERIZON WIRELESS 120.03
44041 06/14/2023 PRINTED 14735 VERIZON WIRELESS 943.79
44042 06/14/2023 PRINTED 14735 VERIZON WIRELESS 6,828.93 44043 06/14/2023 PRINTED 14735 VERIZON WIRELESS 5,463.59 44044 06/14/2023 PRINTED 14735 VERIZON WIRELESS 5,542.52 44045 06/14/2023 PRINTED 14735 VERIZON WIRELESS 5,346.99 44046 06/14/2023 PRINTED 14735 VERIZON WIRELESS 502.18
44047 06/14/2023 PRINTED 14735 VERIZON WIRELESS 848.49
44048 06/14/2023 PRINTED 14735 VERIZON WIRELESS 920.41
44049 06/14/2023 PRINTED 14735 VERIZON WIRELESS 207.45
44050 06/14/2023 PRINTED 14735 VERIZON WIRELESS 40.01
44051 06/14/2023 PRINTED 14735 VERIZON WIRELESS 120.03
44052 06/14/2023 PRINTED 14735 VERIZON WIRELESS 124.17
44053 06/14/2023 PRINTED 14735 VERIZON WIRELESS 132.61
44054 06/14/2023 PRINTED 14735 VERIZON WIRELESS 320.08
44055 06/14/2023 PRINTED 14735 VERIZON WIRELESS 162.80
44056 06/14/2023 PRINTED 14735 VERIZON WIRELESS 286.97
44057 06/14/2023 PRINTED 14735 VERIZON WIRELESS 40.01
44058 06/14/2023 PRINTED 14735 VERIZON WIRELESS 409.14
44059 06/14/2023 PRINTED 999999 KB HOME COASTAL INC 2,400.52 44062 06/14/2023 PRINTED 999999 HEATHER CORNEJO-OLIVAS 49.00 44063 06/14/2023 PRINTED 999999 HOLLIDAY TRUCKING INC 64.41 44064 06/21/2023 PRINTED 291 ADVANCE STORE CO, INC 203.46 44065 06/21/2023 PRINTED 358 ADVANCED AUTO, SMOG CHECK CENTER 95.25 44066 06/21/2023 PRINTED 1313 UNIVERSAL PROTECTION SERVICE, LP 14,872.01 Prepared By: Maria Serna Page 3 of 3 7/3/2023Page 24 of 114

CHECK #CHECK DATE CHECK TYPE VENDOR #VENDOR NAME CHECK AMOUNT 44067 06/21/2023 PRINTED 1259 ARCHITECTURAL DESIGN & SIGNS, INC 2,125.00 44068 06/21/2023 PRINTED 226 ARCHITERRA DESIGN GROUP 1,015.00 44069 06/21/2023 PRINTED 226 ARCHITERRA DESIGN GROUP 4,676.92 44070 06/21/2023 PRINTED 308 ASPINALL, ROBIN JEAN 100.00 44071 06/21/2023 PRINTED 55 BABCOCK & SONS, INC 379.83
44072 06/21/2023 PRINTED 3987 BALDY VIEW GYMNASTICS 861.53 44073 06/21/2023 PRINTED 1007 CALDWELL, CHRISTINE 100.00 44074 06/21/2023 PRINTED 195 CALIFORNIA NEWSPAPERS PARTNERSHIP 904.86 44075 06/21/2023 PRINTED 12511 CALIFORNIA COMPUTER SCHOOLS 125.00 44076 06/21/2023 PRINTED 1479 MAP COMMUNICATIONS INC 201.06 44077 06/21/2023 PRINTED 82791 CHEM PRO LLC 317.00
44078 06/21/2023 PRINTED 475 CITY OF MONTCLAIR 4,157.35 44079 06/21/2023 PRINTED 163 CLINICAL LABORATORY OF SAN BERNARDINO, INC 582.00 44080 06/21/2023 PRINTED 883 COMCATE SOFTWARE INC 14,710.08 44081 06/21/2023 PRINTED 45421 COSTAR REALTY INFORMATION GROUP INC 604.00 44082 06/21/2023 PRINTED 521 COUPLAND, DONNA 1,349.85
44083 06/21/2023 PRINTED 4696 CUCAMONGA VALLEY WATER DISTRIC 118.62 44084 06/21/2023 PRINTED 1153 DENCO LIEN SALES, INC 314.00 44085 06/21/2023 PRINTED 124 DEPARTMENT OF JUSTICE 219.00 44086 06/21/2023 PRINTED 1407 ESCRIBE SOFTWARE LTD 18,060.00 44087 06/21/2023 PRINTED 2435 EVERSOFT 1,910.27
44088 06/21/2023 PRINTED 10485 EXPERIAN 154.72
44089 06/21/2023 PRINTED 4456 FEDERAL EXPRESS 9.03
44090 06/21/2023 PRINTED 96251 FORD OF UPLAND 708.88
44091 06/21/2023 PRINTED 128 FORTIER, NURIA 2,240.76
44092 06/21/2023 PRINTED 99418 FRANCHISE TAX BOARD 50.00 44093 06/21/2023 PRINTED 123041 FRIENDS OF UPL ANML SHLTR INC 1,086.54 44094 06/21/2023 PRINTED 78 FRONTIER 43.04
44095 06/21/2023 PRINTED 1237 GOODMAN, VANESSA 4,715.85 44096 06/21/2023 PRINTED 129521 GRAFIX SYSTEMS 183.96
44097 06/21/2023 PRINTED 989 GRAHN, THOMAS 100.00
44098 06/21/2023 PRINTED 290 GRAINGER 64.13
44099 06/21/2023 PRINTED 1171 CLEMENT, RICHARD N 12,504.00 44100 06/21/2023 PRINTED 131101 HARRINGTON INDUSTRIAL PLASTICS 166.52 44101 06/21/2023 PRINTED 158 HD SUPPLY FACILITIES MAINTENANCE LTD 86.15 44102 06/21/2023 PRINTED 90227 HEARD'S INVESTIGATIONS AND POLYGRAPH, LLC 1,000.00 44103 06/21/2023 PRINTED 3231 HINDERLITER, DE LLAMAS & ASSOCIATES 3,822.20 44104 06/21/2023 PRINTED 329 HOLLIDAY ROCK CO INC 2,473.38 44105 06/21/2023 PRINTED 629 HONEYCOTT, INC 480.00
44106 06/21/2023 PRINTED 4495 HOSE-MAN INC 1,954.90
44107 06/21/2023 PRINTED 106951 INTEGRATED TECHNOLOGY 656.97 44108 06/21/2023 PRINTED 51311 IWORQ SYSTEMS INC 3,180.00 44109 06/21/2023 PRINTED 545 JEFF JENKINS SERVICE TECHNICIAN 2,721.41 44110 06/21/2023 PRINTED 1269 JOHNSON, JEFFREY 100.00
44111 06/21/2023 PRINTED 583 KING FENCING 1,400.00
44112 06/21/2023 PRINTED 53241 KONICA MINOLTA BUSINESS SOLUTIONS 173.89 44113 06/21/2023 PRINTED 1518 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 10,875.70 44114 06/21/2023 PRINTED 91491 LIBRARY SYSTEMS & SERVICES LLC 9,637.51 44115 06/21/2023 PRINTED 134 LINKO TECHNOLOGY INC 2,668.05 44116 06/21/2023 PRINTED 16385 MAIN STREET SIGNS 290.76 44117 06/21/2023 PRINTED 1482 MAROTTE, JAYLENE 100.00
44118 06/21/2023 PRINTED 950 MAYER, SERGE 100.00
44119 06/21/2023 PRINTED 575 MICHELLE MADRIZ 130.91
44120 06/21/2023 PRINTED 746 MOTTOMOBILE, INC 18,500.00 44121 06/21/2023 PRINTED 5109 MR KEYS-AABOC-JACKS 117.60 44122 06/21/2023 PRINTED 7816 MR T'S TOWING INC 2,700.00 44123 06/21/2023 PRINTED 16877 NEXTDAY DELIVERY SERVICE, LLC 268.24 Prepared By: Maria Serna Page 4 of 4 7/3/2023Page 25 of 114

CHECK #CHECK DATE CHECK TYPE VENDOR #VENDOR NAME CHECK AMOUNT 44124 06/21/2023 PRINTED 6625 P F SERVICES INC 150.00
44125 06/21/2023 PRINTED 4509 PARKHOUSE TIRE INC 1,366.48 44126 06/21/2023 PRINTED 1159 PARKMOBILE LLC 2,250.00
44127 06/21/2023 PRINTED 250 PICAZO, MELECIO 90.55
44128 06/21/2023 PRINTED 16032 PLUMBERS DEPOT INC 658.19 44129 06/21/2023 PRINTED 1434 POWERDMS INC 5,298.66
44130 06/21/2023 PRINTED 16823 PRE PAID LEGAL SVC, INC 86.70 44131 06/21/2023 PRINTED 992 PRISTINE UNIFORMS, LLC 156.22 44132 06/21/2023 PRINTED 1476 PURE GOLD FORENSICS INC 6,975.00 44133 06/21/2023 PRINTED 612 RIDE ON POWERSPORTS, INC 4,429.52 44134 06/21/2023 PRINTED 1649 ROSALES, HECTOR 155.15
44135 06/21/2023 PRINTED 67381 ROUTE 66 CAR WASH INC 2,871.00 44136 06/21/2023 PRINTED 1262 RUMBLE FISH PEST CONTROL INC 1,500.00 44137 06/21/2023 PRINTED 11671 SAN BERNARDINO COUNTY 5.38 44138 06/21/2023 PRINTED 131121 SHRED-IT USA JV LLC 81.00 44139 06/21/2023 PRINTED 507 SILVER & WRIGHT LLP 21,030.14 44140 06/21/2023 PRINTED 21671 CHARTER COMMUNICATIONS HOLDINGS, LLC 129.99 44141 06/21/2023 PRINTED 21671 CHARTER COMMUNICATIONS HOLDINGS, LLC 659.39 44142 06/21/2023 PRINTED 21671 CHARTER COMMUNICATIONS HOLDINGS, LLC 155.48 44143 06/21/2023 PRINTED 1608 STAFFING NETWORK HOLDINGS, LLC 2,274.06 44144 06/21/2023 PRINTED 16607 STAPLES BUSINESS ADVANTAGE 743.09 44145 06/21/2023 PRINTED 1439 STATON, BRIAN 100.00
44146 06/21/2023 PRINTED 69231 STEP SAVER CA LLC 3,026.69 44147 06/21/2023 PRINTED 935 TERMINIX INTERNATIONAL 159.00 44148 06/21/2023 PRINTED 626 TMP ENTERPRISES, LLC 200.00 44149 06/21/2023 PRINTED 16541 ANDREW TODD 326.03
44150 06/21/2023 PRINTED 98 TRITECH SOFTWARE SYSTEMS 5,556.60 44151 06/21/2023 PRINTED 125411 TYLER TECHNOLOGIES INC 33,816.30 44152 06/21/2023 PRINTED 311 U S ARMOR CORPORATION 11,381.82 44153 06/21/2023 PRINTED 596 UPLAND ARENA SPORTS LLC 1,351.35 44154 06/21/2023 PRINTED 148 UPLAND CHAMBER OF COMMERCE 510.00 44155 06/21/2023 PRINTED 62571 HD SUPPLY FACILITIES MAINTENANCE LTD.253.34 44156 06/21/2023 PRINTED 14735 VERIZON WIRELESS 3,216.24 44157 06/21/2023 PRINTED 14735 VERIZON WIRELESS 3,216.48 44158 06/21/2023 PRINTED 14735 VERIZON WIRELESS 7,033.42 44159 06/21/2023 PRINTED 1725 WEST COAST ARBORISTS INC 18,581.80 44160 06/21/2023 PRINTED 1261 WEX HEALTH INC 272.25
44161 06/21/2023 PRINTED 1345 YOUR PROPERTY SOLUTIONS 4,647.50 44162 06/21/2023 PRINTED 5193 ZAILO, ROBERT 382.50
44163 06/21/2023 PRINTED 999999 DARLENE FERRARO 500.00
44164 06/21/2023 PRINTED 999999 LAURA HANSEN 500.00
44165 06/28/2023 PRINTED 291 ADVANCE STORE CO, INC 537.66 44166 06/28/2023 PRINTED 1380 ADVANTEC CONSULTING ENGINEERS, INC 9,720.00 44167 06/28/2023 PRINTED 1646 ERIC BAUER 1,100.00
44168 06/28/2023 PRINTED 1313 UNIVERSAL PROTECTION SERVICE, LP 17,149.11 44169 06/28/2023 PRINTED 1291 AMTECH ELEVATOR SERVICES 104,456.00 44170 06/28/2023 PRINTED 131971 ANNEALTA GROUP 20,250.00 44171 06/28/2023 PRINTED 715 BACKFLOW PREVENTION DEVICE INSPECTIONS, INC 391.73 44172 06/28/2023 PRINTED 1428 BAIRD + DRISKELL + ABRAMS COMMUNITY PLANNING 12,840.43 44173 06/28/2023 PRINTED 1769 BIO-TOX LABORATORIES 4,951.00 44174 06/28/2023 PRINTED 1193 BRIDGEPAY NETWORK SOLUTIONS 38.80 44175 06/28/2023 PRINTED 195 CALIFORNIA NEWSPAPERS PARTNERSHIP 384.65 44176 06/28/2023 PRINTED 1624 CHARLES E HINCHCLIFFE 2,500.00 44177 06/28/2023 PRINTED 1469 CHRISTIAN BROTHERS MECHANICAL SERVICES INC 23,804.00 44178 06/28/2023 PRINTED 448 CINTAS CORPORATION 2,056.35 44179 06/28/2023 PRINTED 366 CRAFCO INC 484.23
44180 06/28/2023 PRINTED 247 DAVIDSON, JAMIE 23.98
Prepared By: Maria Serna Page 5 of 5 7/3/2023Page 26 of 114

CHECK #CHECK DATE CHECK TYPE VENDOR #VENDOR NAME CHECK AMOUNT 44181 06/28/2023 PRINTED 1153 DENCO LIEN SALES, INC 2,072.00 44182 06/28/2023 PRINTED 1165 EWING IRRIGATION 2,977.77 44183 06/28/2023 PRINTED 10485 EXPERIAN 77.96
44184 06/28/2023 PRINTED 96251 FORD OF UPLAND 5,986.85
44185 06/28/2023 PRINTED 58311 G H A TECHNOLOGIES 419.64 44186 06/28/2023 PRINTED 1603 GOLDEN STAR JANITORIAL INC 13,692.00 44187 06/28/2023 PRINTED 131101 HARRINGTON INDUSTRIAL PLASTICS 393.13 44188 06/28/2023 PRINTED 329 HOLLIDAY ROCK CO INC 6,160.84 44189 06/28/2023 PRINTED 16340 INFOSEND INC 937.79
44190 06/28/2023 PRINTED 4884 INMARK 78.65
44191 06/28/2023 PRINTED 114501 INTERWEST CONSULTING GROUP 6,360.00 44192 06/28/2023 PRINTED 545 JEFF JENKINS SERVICE TECHNICIAN 2,978.00 44193 06/28/2023 PRINTED 53781 LEAD TECH ENVIRONMENTAL 250.00 44194 06/28/2023 PRINTED 91491 LIBRARY SYSTEMS & SERVICES LLC 14,445.49 44195 06/28/2023 PRINTED 16385 MAIN STREET SIGNS 922.17 44196 06/28/2023 PRINTED 1123 HYATT LEGAL PLANS, INC 756.00 44197 06/28/2023 PRINTED 476 NATIONAL AUTO FLEET GROUP 42,871.72 44198 06/28/2023 PRINTED 117121 NUCKLES OIL COMPANY INC 32,796.61 44199 06/28/2023 PRINTED 6625 P F SERVICES INC 2,407.11 44200 06/28/2023 PRINTED 4509 PARKHOUSE TIRE INC 1,824.32 44201 06/28/2023 PRINTED 1159 PARKMOBILE LLC 823.15
44202 06/28/2023 PRINTED 1731 R E S ENVIRONMENTAL INC 1,280.00 44203 06/28/2023 PRINTED 10638 RICHARDS, WATSON & GERSHON 350.00 44204 06/28/2023 PRINTED 67381 ROUTE 66 CAR WASH INC 437.00 44205 06/28/2023 PRINTED 606 SAN BERNARDINO COUNTY SHERIFF'S 1,329.87 44206 06/28/2023 PRINTED 6610 SAN BERNARDINO COUNTY SHERIFF 45.90 44207 06/28/2023 PRINTED 11671 SAN BERNARDINO COUNTY 13,878.22 44208 06/28/2023 PRINTED 637 SMART & FINAL IRIS CO 1,056.02 44209 06/28/2023 PRINTED 1608 STAFFING NETWORK HOLDINGS, LLC 3,614.40 44210 06/28/2023 PRINTED 16607 STAPLES BUSINESS ADVANTAGE 674.56 44211 06/28/2023 PRINTED 392 WAXIE SANITARY SUPPLY 2,735.40 44212 06/28/2023 PRINTED 1725 WEST COAST ARBORISTS INC 13,490.95 44213 06/28/2023 PRINTED 1282 WESTERN ALLIANCE BUSINESS TRUST 85,812.15 44214 06/28/2023 PRINTED 1325 WILLDAN ENGINEERING 7,216.00 44215 06/28/2023 PRINTED 999999 MEMORABLE EVENT ENTERTAINMENT 945.00 44216 06/28/2023 PRINTED 999999 THOMAS RICHARD KOHLER JR 3,744.00 PRINTED CHECKS (316 COUNT)3,852,948.05
60123001 06/01/2023 MANUAL 754 PUBLIC AGENCY COALITION ENTERPRISE 107,530.07 60123002 06/01/2023 MANUAL 10720 CITIZENS BUSINESS BANK 30,650.00 60123003 06/01/2023 MANUAL 960 MUNICIPAL DENTAL POOL 24,088.97 60123004 06/01/2023 MANUAL 10720 CITIZENS BUSINESS BANK 16,700.00 60123005 06/01/2023 MANUAL 114711 METROPOLITAN LIFE INSURANCE CO 2,070.51 60223001 06/02/2023 MANUAL 543 SOUTHERN CALIF GAS COMPANY 4,597.84 60223002 06/02/2023 MANUAL 43651 U S BANK NATIONAL ASSN 21,749.33 60223003 06/02/2023 MANUAL 153 INLAND EMPIRE UTILITIES AGENCY 604,672.74 60223004 06/02/2023 MANUAL 1337 STANDARD INSURANCE COMPANY 2,876.87 60223005 06/02/2023 MANUAL 32091 SOUTHERN CALIF EDISON CO 106,209.94 60223006 06/02/2023 MANUAL 1499 EMPOWER TRUST COMPANY, LLC 61,500.01 60223007 06/02/2023 MANUAL 622 UPLAND CITY EMPLOYEE ASSOCIATION 960.00 60223008 06/02/2023 MANUAL 125761 CITY EMPLOYEE ASSOCIATES 299.00 60223009 06/02/2023 MANUAL 737 UPLAND POLICE OFFICERS ASSN 4,890.00 60223010 06/02/2023 MANUAL 736 UPLAND POLICE MANAGEMENT ASSN 904.00 60223011 06/02/2023 MANUAL 441 MIDAMERICA ADMIN & RETIREMENT SOLUTIONS, LLC 2,029.47 60223012 06/02/2023 MANUAL 621 KAREN LONG 187.50
60223013 06/02/2023 MANUAL 618 ICMA-RC 1,762.50
60223014 06/02/2023 MANUAL 1594 COBRA PROFESSIONALS, INC 1,847.82 Prepared By: Maria Serna Page 6 of 6 7/3/2023Page 27 of 114

CHECK #CHECK DATE CHECK TYPE VENDOR #VENDOR NAME CHECK AMOUNT 60223015 06/02/2023 MANUAL 65181 MEMBERS SERVICES DIVISION 171,811.21 60523001 06/05/2023 MANUAL 1589 LIVELY INC 1,564.45
60523002 06/05/2023 MANUAL 624 DEPT OF THE TREASURY 100.00 60623001 06/06/2023 MANUAL 80561 KEENAN & ASSOCIATES 140,000.00 60723001 06/07/2023 MANUAL 83401 CARL WARREN & CO 21,048.10 60723002 06/07/2023 MANUAL 91491 LIBRARY SYSTEMS & SERVICES LLC 115,962.00 60723003 06/07/2023 MANUAL 126761 THE LINCOLN NATIONAL LIFE INS 6,449.73 60923001 06/09/2023 MANUAL 65181 CALPERS 169,657.27
61223001 06/12/2023 MANUAL 1449 CALIFORNIA ASSET MANAGEMENT PROGRAM - CAMP 2,500,000.00 61223002 06/12/2023 MANUAL 1308 LOCAL AGENCY INVESTMENT AGENCY - LAIF 1,500,000.00 61323001 06/13/2023 MANUAL 1597 TRUSTMARK VOLUNTARY BENEFIT ADMINISTRATOR 2,363.22 61323002 06/13/2023 MANUAL 441 MIDAMERICA ADMIN & RETIREMENT SOLUTIONS, LLC 29,546.54 61523001 06/15/2023 MANUAL 32091 SOUTHERN CALIF EDISON CO 83,868.64 61623001 06/16/2023 MANUAL 1499 EMPOWER TRUST COMPANY, LLC 58,425.57 61623002 06/16/2023 MANUAL 441 MIDAMERICA ADMIN & RETIREMENT SOLUTIONS, LLC 1,903.39 61623003 06/16/2023 MANUAL 125761 CITY EMPLOYEE ASSOCIATES 276.00 61623004 06/16/2023 MANUAL 1594 COBRA PROFESSIONALS, INC 1,847.82 61623005 06/16/2023 MANUAL 618 ICMA-RC 1,762.50
61623006 06/16/2023 MANUAL 621 KAREN LONG 187.50
61623007 06/16/2023 MANUAL 737 UPLAND POLICE OFFICERS ASSN 4,890.00 61623008 06/16/2023 MANUAL 736 UPLAND POLICE MANAGEMENT ASSN 904.00 61623009 06/16/2023 MANUAL 622 UPLAND CITY EMPLOYEE ASSOCIATION 970.00 62023001 06/20/2023 MANUAL 624 DEPT OF THE TREASURY 100.00 62023002 06/20/2023 MANUAL 116231 NEOPOST USA INC 5,000.00 62123001 06/21/2023 MANUAL 1589 LIVELY INC 1,764.45
62123002 06/21/2023 MANUAL 114711 METROPOLITAN LIFE INSURANCE CO 2,070.51 62123003 06/21/2023 MANUAL 960 MUNICIPAL DENTAL POOL 24,740.06 62123004 06/21/2023 MANUAL 754 PUBLIC AGENCY COALITION ENTERPRISE 111,040.28 62223001 06/22/2023 MANUAL 65181 CALPERS 168,591.63
62223002 06/22/2023 MANUAL 126761 THE LINCOLN NATIONAL LIFE INS 6,455.45 62223003 06/22/2023 MANUAL 1337 STANDARD INSURANCE COMPANY 2,652.75 62223004 06/22/2023 MANUAL 11484 U S BANK 1,169,807.00
62223005 06/22/2023 MANUAL 80561 KEENAN & ASSOCIATES 110,000.00 62323001 06/23/2023 MANUAL 760 WATER FACILITIES AUTHORITY 287,436.71 62823001 06/28/2023 MANUAL 153 INLAND EMPIRE UTILITIES AGENCY 560,023.95 63023001 06/30/2023 MANUAL 441 MIDAMERICA ADMIN & RETIREMENT SOLUTIONS, LLC 1,282.17 63023002 06/30/2023 MANUAL 1499 EMPOWER TRUST COMPANY, LLC 5,189.81 MANUAL CHECKS (56 COUNT)8,265,219.28$
38253 03/09/2023 VOID 521 COUPLAND, DONNA (366.00)
42596 03/09/2023 VOID 79181 VELTO, BILL (10.00)
43366 05/03/2023 VOID 785 ROSEMOUNT INC (1,367.71)
43525 05/03/2023 VOID 999999 SVEND INGERSLEV (129.28)
43697 05/17/2023 VOID 4719 INTERSTATE BATTERIES (49.78) 43735 05/17/2023 VOID 14735 VERIZON WIRELESS (320.08)
43736 05/17/2023 VOID 14735 VERIZON WIRELESS (40.01)
43737 05/17/2023 VOID 14735 VERIZON WIRELESS (124.17)
43738 05/17/2023 VOID 14735 VERIZON WIRELESS (95.90)
43739 05/17/2023 VOID 14735 VERIZON WIRELESS (162.80)
43740 05/17/2023 VOID 14735 VERIZON WIRELESS (207.45)
43741 05/17/2023 VOID 14735 VERIZON WIRELESS (286.97)
43742 05/17/2023 VOID 14735 VERIZON WIRELESS (388.37)
43743 05/17/2023 VOID 14735 VERIZON WIRELESS (40.01)
43744 05/17/2023 VOID 14735 VERIZON WIRELESS (120.03)
43745 05/17/2023 VOID 14735 VERIZON WIRELESS (943.79)
43746 05/17/2023 VOID 14735 VERIZON WIRELESS (6,828.93) 43747 05/17/2023 VOID 14735 VERIZON WIRELESS (5,463.59) Prepared By: Maria Serna Page 7 of 7 7/3/2023Page 28 of 114

CHECK #CHECK DATE CHECK TYPE VENDOR #VENDOR NAME CHECK AMOUNT 43748 05/17/2023 VOID 14735 VERIZON WIRELESS (5,542.52) 43941 06/07/2023 VOID 999999 HEATHER CORNEJO-OLIVAS (49.00) 43944 06/07/2023 VOID 999999 ONE TIME VENDOR (10.00)
43945 06/07/2023 VOID 999999 ONE TIME VENDOR (1.00)
43946 06/07/2023 VOID 999999 ONE TIME VENDOR (2.00)
43947 06/07/2023 VOID 999999 ONE TIME VENDOR (3.00)
43948 06/07/2023 VOID 999999 ONE TIME VENDOR (4.00)
43949 06/07/2023 VOID 999999 ONE TIME VENDOR (5.00)
43950 06/07/2023 VOID 999999 ONE TIME VENDOR (6.00)
43951 06/07/2023 VOID 999999 ONE TIME VENDOR (7.00)
43952 06/07/2023 VOID 999999 ONE TIME VENDOR (8.00)
43953 06/07/2023 VOID 999999 ONE TIME VENDOR (9.00)
VOID CHECKS (30 COUNT)(22,591.39)$
PRINTED CHECKS (316 COUNT)3,852,948.05$
MANUAL CHECKS (56 COUNT)8,265,219.28$
VOID CHECKS (30 COUNT)(22,591.39)$
PRINTED & MANUAL CHECK TOTALS 12,095,575.94$
Prepared By: Maria Serna Page 8 of 8 7/3/2023Page 29 of 114

DATE: July 24, 2023
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY, CITY MANAGER
PREPARED BY: STEPHEN PARKER, CPA, ASSISTANT CITY MANAGER

TERRY DOYLE, DEPUTY DIRECTOR OF HUMAN RESOURCES/RISK MANAGEMENT SUBJECT: CONSIDER APPROVING THE RECLASSIFICATION OF TWO PART -TIME PARK

RANGER POSITIONS TO ONE FULL-TIME PARK RANGER POSITION

RECOMMENDED ACTION:

It is recommended that the City Council approve the reclassification of two (2) part-time Park Ranger positions to one (1) full-time Park Ranger position and approve a budget adjustment of $22,291 from fund balance in the General Fund.

GOAL STATEMENT
The proposed action supports the City’s goal to recruit and retain qualified employees.

BACKGROUND
In the 2022-2023 Fiscal Year Budget the Council approved four (4) part-time Park Ranger positions. The Park Ranger Program was a newly created program to enhance the Police Department’s ability to maintain safety in the City’s parks and facilities. In addition, it was designed to support visitor safety, create a patrol unit specifically designated for enforcement of applicable regulations and laws pertaining to the use of City parks, trails, and facilities, as well as to ensure appropriate use of City-owned lands and facilities by visitors to Upland.

Due to difficulties in filling and maintaining the part-time Park Ranger positions, City Council approved a reclassification of 2 part-time Park Ranger positions to 1 full-time position in conjunction with the approval of the FY 23/23 budget on June 12, 2023.

ISSUES AND ANALYSIS
The recruitment for part-time Park Ranger has been a challenging one for Human Resources as the Division has had to open three (3) separate recruitments to find interested candidates. The first recruitment was opened on May 6, 2022 through June 10, 2022 and resulted in 28 applicants which resulted in two (2) successful candidates being hired effective January 26, 2023.

The second recruitment was opened on September 22, 2022 through October 14, 2022. This recruitment resulted in twenty-seven applicants of which none were qualified for the position. A third recruitment was conducted on March 8, 2023 through March 27, 2023, with a total of twenty (20) applications received. This recruitment also did not result in any qualified candidates.

As of June 26, 2023, the two (2) part-time Park Rangers the City did hire have resigned their positions for other opportunities. The City has reevaluated this program and determined a full-time position would draw a better pool of interested candidates for the position. Therefore, the City is recommending that we take the remaining two (2) part - time Park Ranger positions and reclassifying them into one (1) full -time position. The previous two (2) vacant part- time Park Ranger positions were reclassified into a full-time position during the 2023-2024 budget.

This position has been determined to be part of the Upland City Employees Association (UCEA). UCEA has been notified of that decision.

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FISCAL IMPACTS
Prior to this action, the FY 23/24 budget showed a change in fund balance of $123,460. The General Fund fiscal impact to cover the cost of the full-time Park Ranger position would be a $22,291 increase that would be funded by fund balance in the General Fund. After this action, the change in fund balance would be $101,169.

ALTERNATIVES
Provide alternative direction to staff.

CEQA: Not a Project

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DATE: July 24, 2023
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY, CITY MANAGER
PREPARED BY: STEPHEN PARKER, CPA, ASSISTANT CITY MANAGER

LONDA BOCK-HELMS, CPA, FINANCE OFFICER
SUBJECT: TREASURER’S REPORT JUNE 2023

RECOMMENDED ACTION:

It is recommended that the City Council receive and file the June 2023 Treasurer’s Report.

GOAL STATEMENT
The proposed action supports the City’s goal to manage the City’s resources in a fiscally responsible manner.

BACKGROUND
Per California Government Code Section 53646(b), the City’s treasurer or chief fiscal officer may render a treasurer’s report to the City Council on a quarterly basis. The City has elected to provide this report to City Council monthly, but the City of Upland’s Investment Police (Approved June 26, 2023) requires the Investment Officer to provide a report quarterly to the Finance Committee at regularly scheduled meetings. This report shall include the type of investment, issuer, date of maturity, par, and dollar amount invested on all securities, current market value as of the date of the report, investments and monies held by the local agency, and shall additionally include a description of any of the local agency’s funds, investments, or programs, that ar e under the management of contracted parties, including lending programs. The report shall include a statement of compliance with the investment policy and shall include a statement noting the City’s ability to meet its expenditure requirements for the ne xt six months.

ISSUES AND ANALYSIS
The submission of the monthly Treasurer’s Report is a compliance measure.

FISCAL IMPACTS
There is no fiscal impact associated with this action.

ALTERNATIVES
Provide alternative direction to staff.

CEQA: Not a Project.

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DATE: July 24, 2023
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY, CITY MANAGER
PREPARED BY: STEPHEN PARKER, CPA, ASSISTANT CITY MANAGER

LONDA BOCK-HELMS, CPA, FINANCE OFFICER
SUBJECT: CONSIDER ADOPTING RESOLUTIONS TO LEVY AND COLLECT SPECIAL TAXES

RECOMMENDED ACTION:

It is recommended that the City Council adopt a Resolution authorizing the levy of special taxes in: Community Facilities District 2003-1 (Upland 54); Community Facilities District 2003-2 (The Colonies at San Antonio) - Improvement Area No. 1 and Improvement Area No. 2; Community Facilities District 2015 -1 (Sycamore Hills) Improvement Area No. 1 and Improvement Area No.2; Community Facilities District 2016-1 (Harvest at Upland) Improvement Area No. 1 and Improvement Area No. 2; Community Facilities District No. 2022-1 (Enclave at Upland); Community Facilities District 2016-2 (Harvest Maintenance); and Community Facilities District 2017-1 (Sycamore Hills Maintenance Services) for Fiscal Year 2023-24.

GOAL STATEMENT
The proposed action supports the City's goal of providing fiscal stewardship for the City of Uplan d.

BACKGROUND
The city has, by previous resolutions, formed the above listed Community Facilities Districts. The Districts were formed pursuant to the terms and provisions of the “Mello -Roos Community Facilities Act of 1982,” being Chapter

2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California in order to finance certain public facilities; to secure the payment of any bonded indebtedness of the Districts for the improvement areas; to finance certain maintenance costs and; the payment of District administrative costs.

ISSUES AND ANALYSIS
The County of San Bernardino Auditor requires that a resolution requesting the levy be app roved by the City Council annually. The levy of taxes is pursuant to Ordinance Nos. 1758 and 1759 previously passed by the City Council. The resolution will allow the city to proceed with the annual levy of special taxes for the Fiscal Year commencing July 1, 2023 and ending June 30, 2024.

FISCAL IMPACTS
The revenue from the levy of special taxes will be used to make the payments on the districts’ bonds; associated administrative costs; and/or maintenance costs of certain Districts.

ALTERNATIVES
Provide alternative direction to staff.

CEQA: Not a Project.

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RESOLUTION NO.

RESOLUTION OF THE CITY OF UPLAND, CALIFORNIA AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITES DISTRICT NO. 2003-1 (UPLAND 54); COMMUNITY FACILITIES DISTRICT NO. 2003-2 (THE COLONIES AT SAN ANTONIO) - IMPROVEMENT AREA NO. 1 AND IMPROVEMENT AREA NO. 2; COMMUNITY FACILITIES DISTRICT NO. 2015-1 (SYCAMORE HILLS) IMPROVEMENT AREA NO. 1 AND
IMPROVEMENT AREA NO. 2; COMMUNITY FACILITIES DISTRICT NO. 2016-1 (HARVEST AT UPLAND) IMPROVEMENT AREA NO. 1 AND
IMPROVEMENT AREA NO. 2; COMMUNITY FACILITIES DISTRICT NO. 2022-1 (ENCLAVE AT UPLAND); COMMUNITY FACILITIES DISTRICT NO. 2016-2 (HARVEST MAINTENANCE); AND COMMUNITY FACILITIES
DISTRICT NO. 2017-1 (MAINTENANCE SERVICES) FOR FISCAL YEAR 2023/2024

WHEREAS, the City Council of the City of Upland (hereinafter referred to as the "Agency"), has initiated proceedings, held a public hearing, conducted an election and received a favorable vote from the qualified electors relating to the levy of a special tax in a Community Facilities District, as authorized pursuant to the terms and provisions of the "Community Facilities Act of 1982", being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California. These Community Facilities Districts shall hereinafter be referred to as "Districts;" and

WHEREAS, this City Council, by Ordinance as authorized by Section 53340 of the Government Code of the State of California, has authorized the levy of a special tax to pay for costs and expenses related to said Community Facilities Districts, and this City Council is desirous to establish the specific rate of the special tax to be collected for the next fiscal year.

NOW, THEREFORE, the City Council of the City of Upland hereby finds, determines and resolves as follows:

Section 1. That the above recitals are true and correct.

Section 2. That the special tax rates for each tax category to be used to generate special tax revenues, which will be collected to pay for the costs and expenses for the next fiscal year (2023/2024) for the referenced Districts, is hereby determined and established as set forth in the attached, referenced and incorporated Exhibits “A”, “B”, “C”, “D”, “E” , “F”, “G”, “H" , “I” and “J”.

Section 3. That the rate as set forth above does not exceed the amount as previously authorized by Ordinance of this Council, and is not in excess of that as previously approved by the qualified electors of the Districts.

Section 4.The special tax shall be collected in the same manner as ordinary ad valorem property taxes are collected, and shall be subject to the same penalties and same procedure and sale in cases of any delinquency for ad valorem taxes, and the Tax Collector is hereby authorized to deduct reasonable administrative costs incurred in collecting any said special tax.

Section 5. Monies above collected shall be paid into the District funds.

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Resolution No.

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Section 6. The Auditor of the County is hereby directed to enter in the next County assessment roll on which taxes will become due, opposite each lot or parcel of land effected in a space marked "public improvements, special tax" or by any other suitable designation, the installment of the special tax, and for the exact rate and amount of said tax, reference is made to the attached Exhibits “A”, “B”, “C”, “D”, “E” , “F”, “G”, “H”, “I” and “J”.

Section 7. The County Auditor shall then, at the close of the tax collection period, promptly render to this Agency a detailed report showing the amount and/or amounts of such special tax installments, interest, penalties and percentages so collected and from what property collected, and also provide a statement of any percentages retained for the expense of making any such collection.

Section 8. Special Taxes are to be levied on non-exempt parcels within CFD No’s. 2003-1, 2003-2, 2015-1 IA1, 2015-1 IA2, 2016-1 IA1, 2016-1 IA2, 2022-1, 2016-2 and 2017-1. Should it be discovered that any taxable parcels are not submitted to the County Auditor for inclusion into the 2023/2024 Tax Roll subsequent to the submittal deadline of August 10, 2023, the City Council directs the City of Upland staff or their agents to bill such parcels directly via U.S. mail using the rates as approved in Exhibits “A”, “B”, “C”, “D”, “E” , “F”, “G”, “H”, “I” and “J”.

Section 9. Compliance with California Environmental Quality Act. The City Council finds that this Resolution is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

Further, if the activity is deemed a project this City Council finds that this Resolution is exempt pursuant to Section 15061(b)(3) of the State CEQA Guidelines.

Section 10 Certification. The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original resolutions.

Section 11. Severability. If any section, subsection, subdivision, sentence, or clause or phrase in this Resolution or any part thereof is for any reason held to be unconstitutional, invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Resolution or any part thereof. The City Council hereby declares that it would have adopted each section irrespective of the fact that any one or more subsections, subdivisions, sentences, clauses, or phrases are declared unconstitutional, invalid, or ineffective.

Section 12. Effective Date. This Resolution shall become effective immediately.

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Resolution No.

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PASSED, APPROVED and ADOPTED this 24th day of July, 2023.

Bill Velto, Mayor

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTEST:

Keri Johnson, City Clerk

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Resolution No.

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Exhibit “A”
Community Facilities District No. 2003-1
Upland 54
Special Tax Rates
Fiscal Year 2023/2024

LAND USE TYPE BUILDING

SQUARE FOOTAGE

ASSIGNED SPECIAL
TAX RATE (1)

ESTIMATED

PROPOSED SPECIAL
TAX RATE (2)
Residential
Property
Less than 1,900
SF $3,714.86/Unit $2,579.97/Unit
Residential
Property 1,900 – 2,100 SF $3,860.54/Unit $2,681.15/Unit Residential
Property
Greater than
2,100 SF $3,969.81/Unit $2,757.03/Unit
Non- Residential
Property N/A $29,136.22/Taxable
Acre $0.00/Taxable Acre
(1) The Maximum Special Tax shall escalate by two percent (2%) of the amount in effect of the previous fiscal year.
(2) The Annual Special Tax shall be levied proportionately on each Assessor’s Parcel of Developed Property at up to 100% of the Proposed Special Tax rate listed above.

However, if additional Special Taxes are needed to satisfy the Special Tax Requirement then the levy of the Special Tax on each Assessor’s Parcel of Developed Property will be levied by the greater of the Proposed Special Tax Rate listed in the table above or the Backup Special Tax Rate of $3,909.58 per unit.

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Resolution No.

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Exhibit “B”
Community Facilities District No. 2003-2
The Colonies of San Antonio
Improvement Area 1
Special Tax Rates
Fiscal Year 2023/2024

SPECIAL
TAX

CLASSIFICATION

MINIMUM LOT
AREA

MAXIMUM SPECIAL
TAX RATE (1)

EXPECTED PROPOSED

SPECIAL
TAX RATE (2)
Developed Property
Residential Property
Class 1
Greater than
5,750 SF
$5,919.02/Lot or
Dwelling Unit
$4,095.96 /Lot or
Dwelling Unit
Class 2 5,250 – 5,749 SF
$5,196.44/Lot or
Dwelling Unit
$3,595.94 /Lot or
Dwelling Unit
Class 3 4,750 – 5,249 SF
$4,750.66/Lot or
Dwelling Unit
$3,287.46 /Lot or
Dwelling Unit
Class 4 4,250 – 4,749 SF
$4,167.93/Lot or
Dwelling Unit
$2,884.21 /Lot or
Dwelling Unit
Class 5
Less than 4,250
SF
$3,875.11/Lot or
Dwelling Unit
$2,681.58 /Lot or
Dwelling Unit
Non-Residential Property
Class 6 NA
$22,979.72/Taxable
Acre $0.00/Taxable Acre
Approved Property
Class 7 NA
$22,979.72/Taxable
Acre $0.00/Taxable Acre
Undeveloped Property
Class 8 NA
$22,979.72/Taxable
Acre $0.00/Taxable Acre
(1) The Expected Special Tax shall escalate by two percent (2%) of the amount in effect of the previous fiscal year.
(2) If additional Special Taxes are needed to satisfy the Special Tax Requirement after the parcels are levied proportionately on each assessor’s parcel of the applicable Expected Special Rates listed in the table above, then the levy of the Special Tax on each Assessor’s Parcel of Developed Property will be levied by the greater of the Expected Special Tax Rate listed in the table above or the Backup Special Tax Rate of $22,979.72 per acre.

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Resolution No.

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Exhibit “C”
Community Facilities District No. 2003-2
The Colonies of San Antonio
Improvement Area 2
Special Tax Rates
Fiscal Year 2023/2024

SPECIAL TAX

CLASSIFICATION

MAXIMUM SPECIAL
TAX RATE (1)

PROPOSED SPECIAL
TAX RATE (2)
Developed Property $18,938.54/Taxable Acre $13,768.32 Taxable Acre
Approved Property $18,938.54/Taxable Acre $0/Taxable Acre Undeveloped Property $18,938.54/Taxable Acre $0/Taxable Acre (1) The Maximum Special Tax shall escalate by two percent (2%) of the amount in effect of the previous fiscal year.
(2) The Annual Special Tax shall be levied proportionately on each Assessor’s Parcel at up to 100% of the Proposed Special Tax rate listed above first on Developed Property, second on Approved Property and third on Undeveloped Property.

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Resolution No.

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Exhibit “D”
Community Facilities District No. 2015-1
Sycamore Hills
Improvement Area 1
Special Tax Rates
Fiscal Year 2023/2024

SPECIAL
TAX

CLASSIFICATION

BUILDING SQUARE

FOOTAGE

MAXIMUM SPECIAL
TAX RATE (1)

ASSIGNED SPECIAL
TAX RATE (1) (2)
Developed Property
Residential Property
Class 1
Greater than 2,200
SF
See footnote (1)
below
$4,701/Lot or
Residential Unit
Class 2 2,001 – 2,200 SF
See footnote (1)
below
$4,495/Lot or
Residential Unit
Class 3 1,801 – 2,000 SF
See footnote (1)
below
$4,309/Lot or
Residential Unit
Class 4 1,601 – 1,800 SF
See footnote (1)
below
$3,916/Lot or
Residential Unit
Class 5
Less than or equal to
1,600 SF
See footnote (1)
below
$3,834/Lot or
Residential Unit
Undeveloped Property
Class 7 NA
$42,423/Taxable
Acre N/A/Taxable Acre
(1) The Maximum Special Tax shall be the greater of the Assigned Special Tax for Developed Property and the Backup Special Tax for Developed Property (Backup Special Tax is $42,423 per Acre).
(2) The Special Tax shall be levied Proportionately on each Assessor's Parcel of Developed Property at 100% of the applicable Assigned Special Tax; If additional monies are needed to satisfy the Special Tax Requirement after Step 1 has been completed, the Special Tax shall be levied Proportionately on each Assessor's Parcel of Undeveloped Property up to 100% of the Maximum Special Tax for Undeveloped Property; Step 3: If additional monies are needed to satisfy the Special Tax Requirement after the first two steps have been completed, then the Special Tax shall be levied Proportionately on each Assessor's Parcel of Provisional Property up to 100% of the Maximum Special Tax for Provisional Property; Step 4: If additional monies are needed to satisfy the Special Tax Requirement after the first three steps have been completed, then the Special Tax amount determined in Step 1 shall be increased Proportionately on each Assessor's Parcel of Developed Property up to 100% of the Maximum Special Tax for Developed Property.

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Resolution No.

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Exhibit E
Community Facilities District No. 2015-1
Sycamore Hills
Improvement Area 2
Special Tax Rates
Fiscal Year 2023/2024

SPECIAL
TAX

CLASSIFICATION

BUILDING SQUARE

FOOTAGE

MAXIMUM SPECIAL
TAX RATE (1)

ASSIGNED SPECIAL
TAX RATE (1) (2)
Developed Property
Residential Property
Class 1
Greater than 2,200
SF
See footnote (1)
below
$4,701/Lot or
Residential Unit
Class 2 2,001 – 2,200 SF
See footnote (1)
below
$4,495/Lot or
Residential Unit
Class 3 1,801 – 2,000 SF
See footnote (1)
below
$3,882/Lot or
Residential Unit
Class 4 1,601 – 1,800 SF
See footnote (1)
below
$3,569/Lot or
Residential Unit
Class 5
Less than or equal to
1,600 SF
See footnote (1)
below
$3,264/Lot or
Residential Unit
Undeveloped Property
Class 7 NA
$67,356/Taxable
Acre N/A/Taxable Acre
(1) The Maximum Special Tax shall be the greater of the Assigned Special Tax for Developed Property and the Backup Special Tax for Developed Property (Backup Special Tax is $67,356 per Acre).
(2) The Special Tax shall be levied Proportionately on each Assessor's Parcel of Developed Property at 100% of the applicable Assigned Special Tax; If additional monies are needed to satisfy the Special Tax Requirement after Step 1 has been completed, the Special Tax shall be levied Proportionately on each Assessor's Parcel of Undeveloped Property up to 100% of the Maximum Special Tax for Undeveloped Property; Step 3: If additional monies are needed to satisfy the Special Tax Requirement after the first two steps have been completed, then the Special Tax shall be levied Proportionately on each Assessor's Parcel of Provisional Property up to 100% of the Maximum Special Tax for Provisional Property; Step 4: If additional monies are needed to satisfy the Special Tax Requirement after the first three steps have been completed, then the Special Tax amount determined in Step 1 shall be increased Proportionately on each Assessor's Parcel of Developed Property up to 100% of the Maximum Special Tax for Developed Property.

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Resolution No.

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Exhibit “F”
Community Facilities District No. 2016-1
Harvest at Upland
Improvement Area 1
Special Tax Rates
Fiscal Year 2023/2024

SPECIAL
TAX

CLASSIFICATION

BUILDING SQUARE

FOOTAGE

MAXIMUM

SPECIAL
TAX RATE (1)

ASSIGNED SPECIAL
TAX RATE (1) (2)
Developed Property
Residential Property
Class 1
Greater than 2,050
SF
See footnote (1)
below
$4,699/Lot or
Residential Unit
Class 2 1,901 – 2,050 SF
See footnote (1)
below
$4,540/Lot or
Residential Unit
Class 3 1,751 - 1,900 SF
See footnote (1)
below
$4,381/Lot or
Residential Unit
Class 4 1,601 – 1,750 SF
See footnote (1)
below
$4,222/Lot or
Residential Unit
Class 5
Less than or equal to
1,600 SF
See footnote (1)
below
$4,063/Lot or
Residential Unit
Undeveloped Property
Class 7 NA
$76,457/Taxable
Acre N/A Taxable Acre
(1) The Maximum Special Tax shall be the greater of the Assigned Special Tax for Developed Property and the Backup Special Tax for Developed Property (Backup Special Tax is $76,457 per Acre).
(2) The Special Tax shall be levied Proportionately on each Assessor's Parcel of Developed Property at 100% of the applicable Assigned Special Tax; If additional monies are needed to satisfy the Special Tax Requirement after Step 1 has been completed, the Special Tax shall be levied Proportionately on each Assessor's Parcel of Undeveloped Property up to 100% of the Maximum Special Tax for Undeveloped Property; Step 3: If additional monies are needed to satisfy the Special Tax Requirement after the first two steps have been completed, then the Special Tax shall be levied Proportionately on each Assessor's Parcel of Provisional Property up to 100% of the Maximum Special Tax for Provisional Property; Step 4: If additional monies are needed to satisfy the Special Tax Requirement after the first three steps have been completed, then the Special Tax amount determined in Step 1 shall be increased Proportionately on each Assessor's Parcel of Developed Property up to 100% of the Maximum Special Tax for Developed Property.

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Resolution No.

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Exhibit “G”
Community Facilities District No. 2016-1
Harvest at Upland
Improvement Area 2
Special Tax Rates
Fiscal Year 2023/2024

SPECIAL
TAX

CLASSIFICATION

BUILDING SQUARE

FOOTAGE

ASSIGNED

SPECIAL
TAX RATE (1)

ASSIGNED SPECIAL
TAX RATE (1) (2)
Developed Property
Residential Property
Class 1
Greater than 1,800
SF
See footnote (1)
below
$3,711/Lot or
Residential Unit
Class 2 1,651 – 1,800 SF
See footnote (1)
below
$3,668/Lot or
Residential Unit
Class 3 1,501 - 1,650 SF
See footnote (1)
below
$3,511/Lot or
Residential Unit
Class 4 1,351 – 1,500 SF
See footnote (1)
below
$3,415/Lot or
Residential Unit
Class 5 1,201 – 1,350 SF
See footnote (1)
below
$3,319/Lot or
Residential Unit
Class 6
Less than or equal to
1,201 SF
See footnote (1)
below
$3,042/ Lot or
Residential Unit
Undeveloped Property
Class 7 NA
$83,922/Taxable
Acre N/A Taxable Acre
(1) The Maximum Special Tax shall be the greater of the Assigned Special Tax for Developed Property and the Backup Special Tax for Developed Property (Backup Special Tax is $83,922 per Acre).
(2) The Special Tax shall be levied Proportionately on each Assessor's Parcel of Developed Property at 100% of the applicable Assigned Special Tax; If additional monies are needed to satisfy the Special Tax Requirement after Step 1 has been completed, the Special Tax shall be levied Proportionately on each Assessor's Parcel of Undeveloped Property up to 100% of the Maximum Special Tax for Undeveloped Property; Step 3: If additional monies are needed to satisfy the Special Tax Requirement after the first two steps have been completed, then the Special Tax shall be levied Proportionately on each Assessor's Parcel of Provisional Property up to 100% of the Maximum Special Tax for Provisional Property; Step 4: If additional monies are needed to satisfy the Special Tax Requirement after the first three steps have been completed, then the Special Tax amount determined in Step 1 shall be increased Proportionately on each Assessor's Parcel of Developed Property up to 100% of the Maximum Special Tax for Developed Property.

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Resolution No.

Page 11 ends

Exhibit “H”
Community Facilities District No. 2022-1
Enclave at Upland
Special Tax Rates
Fiscal Year 2023/2024

SPECIAL
TAX

CLASSIFICATION

BUILDING SQUARE

FOOTAGE

ASSIGNED

SPECIAL
TAX RATE (1)

ASSIGNED SPECIAL
TAX RATE (1) (2)
Developed Property
Residential Property
Class 1
Greater than 1,900
SF
See footnote (1)
below
$2,106/Lot or
Residential Unit
Class 2 1,801 – 1,900 SF
See footnote (1)
below
$2,059/Lot or
Residential Unit
Class 3 1,701 - 1,800 SF
See footnote (1)
below
$2,023/Lot or
Residential Unit
Class 4
Less than or equal to
1,700 SF
See footnote (1)
below
$1,995/Lot or
Residential Unit
Class 5
Greater than 1,750
SF
See footnote (1)
below
$1,804/Lot or
Residential Unit
Class 6 1,626 – 1,750
See footnote (1)
below
$1,747/Lot or
Residential Unit
Class 7 1,501 – 1,625
See footnote (1)
below
$1,694/Lot or
Residential Unit
Class 8
Less than or equal to
1,500 SF
See footnote (1)
below
$1,673/Lot or
Residential Unit
Undeveloped
Property
Class 9 NA
$41,404/Taxable
Acre N/A Taxable Acre
(1) The Maximum Special Tax shall be the greater of the Assigned Special Tax for Developed Property and the Backup Special Tax for Developed Property (Backup Special Tax is $41,404 per Acre).
(2) The Special Tax shall be levied Proportionately on each Assessor's Parcel of Developed Property at 100% of the applicable Assigned Special Tax; If additional monies are needed to satisfy the Special Tax Requirement after Step 1 has been completed, the Special Tax shall be levied Proportionately on each Assessor's Parcel of Undeveloped Property up to 100% of the Maximum Special Tax for Undeveloped Property; Step 3: If additional monies are needed to satisfy the Special Tax Requirement after the first two steps have been completed, then the Special Tax shall be levied Proportionately on each Assessor's Parcel of Provisional Property up to 100% of the Maximum Special Tax for Provisional Property; Step 4: If additional monies are needed to satisfy the Special Tax Requirement after the first three steps have been completed, then the Special Tax amount determined in Step 1 shall be increased Proportionately on each Assessor's Parcel of Developed Property up to 100% of the Maximum Special Tax for Developed Property

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Resolution No.

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Exhibit “I”
Community Facilities District No. 2016-2
Harvest Maintenance
Special Tax Rates
Fiscal Year 2023/2024

SPECIAL
TAX

CLASSIFICATION

ORIGINAL NUMBER

OF PLANNED

RESIDENTIAL
UNITS

MAXIMUM SPECIAL
TAX RATE (1)

PROPOSED SPECIAL
TAX RATE (2)
Residential Property 318 $355.59 per
Residential Unit
$355.59 per
Residential Unit
(1) The Maximum Special Tax shall escalate by the Consumer Price Index (All Items) in Riverside-San Bernardino-Ontario, CA, not to exceed 3%. The Consumer Price Index for this year is 7.33%; therefore the inflator for this year shall be 3.00%. (2) The Annual Special Tax shall be levied proportionately on each Assessor’s Parcel at up to 100% of the Proposed Special Tax rate listed above on Developed Property.

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Resolution No.

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Exhibit “J”
Community Facilities District No. 2017-1
Maintenance Services
Special Tax Rates
Fiscal Year 2023/2024

SPECIAL TAX

CLASSIFICATION TRACT LAND USE

CATEGORY

MAXIMUM SPECIAL
TAX (1)(2)
Developed Property
Tax Zone 1- Tax A Rates
TTM
18707 &
TTM
20045
Single Family
Residential
Property
$35.43/Residential
Unit
Tax Zone 1- Tax B
(Contingent) Rates
TTM
18707 &
TTM
20045
Single Family
Residential
Property
$0/Residential
Unit
Approved Property
Tax Zone 1- Tax A Rates
TTM
18707 &
TTM
20045
Single Family
Residential
Property
$35.43/Residential
Unit
Tax Zone 1- Tax B
(Contingent) Rates
TTM
18707 &
TTM
20045
Single Family
Residential
Property
$0/Residential
Unit
Undeveloped Property
Tax Zone 1- Tax A Rates
TTM
18707 &
TTM
20045

$991.94/Acre
Tax Zone 1- Tax B
(Contingent) Rates
TTM
18707 &
TTM
20045

$0/Acre
(1) The Maximum Special Taxes shall escalate by the percentage increase in the Consumer Price Index (All Items) for the Riverside-San Bernardino-Ontario, CA, or by 2%, whichever is greater.
(2) The Consumer Price Index (All Items) for the Riverside-San Bernardino-Ontario, CA, for the year is 7.33%; therefore the inflator for this year is 7.33%.

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DATE: July 24, 2023
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY, CITY MANAGER
PREPARED BY: STEPHEN PARKER, ASSISTANT CITY MANAGER
SUBJECT: CONSIDER ADOPTING A RESOLUTION APPROVING A TRANSFER OF FUND BALANCE TO SECTION 115 TRUSTS AND OTHER CITY COUNCIL DESIGNATED

ACCOUNTS

RECOMMENDED ACTION:

It is recommended that the City Council adopt a Resolution approving a transfer of fund balance to Section 115 Trusts and other City Council designated accounts in conjunction with the General Fund Reserve Policy.

GOAL STATEMENT
The proposed action supports the City’s goal of providing sound fiscal stewardship for the City of Upland .

BACKGROUND
On June 14, 2021, the City Council adopted a Resolution establishing a General Fund Reserve Policy in conjunction with the Fiscal Year 2021/22 Budget adoption (see attachment 2).

On December 13, 2021, the City Council approved the transfer of $10 million from the City’s Section 115 Pension Trust and make an additional discretionary payment to CalPERS of the same amount.

On April 22, 2022, as the final step in implementing the BLAST Pension Strategy, the City Council and the City of Upland Financing Authority adopted Resolutions authorizing execution and delivery of a site lease, a lease agreement, and other related documents in connection with entering into a lease obligation and lease financing arrangement with the Water and Sewer Funds. In addition, they authorized an additional discretionary p ayment to CalPERS totaling $20.5 million.

On April 10, 2023, the City Council receive and filed the Annual Comprehensive Financial Report (ACFR) for Fiscal Year 21/22 (the period ending June 30, 2022).

ISSUES AND ANALYSIS
The City’s General Fund Reserve Policy adopted on June 14, 2021, lays out a methodology for allocating any year - end operating surplus to six established reserves. As a part of implementing the BLAST Pension Strategy in December 2021 and April 2022, $30.5 million was remitted to CalPERS in two additional discretionary payments. (Note, an additional $15,255,448 from the City’s Enterprise Fund was also remitted in December 2021 as a part of BLAST, but that payment does not have any bearing on this agenda item.)

In the FY 21/22 ACFR, the City’s General Fund reflected a year-end operating surplus of $3,107,907 prior to a $30 .5 million payment towards the unfunded pension liability. Governmental Accounting Standards Board (GASB) provides guidance for requirements of what to report in financial statements and how General Fund reserves are to be recorded in the ACFR. In following GASB guidance, the General Fund reflected a loss of $27,392,093 as a result of the $30.5 million in payment to CalPERS.

As a result of the loss reflected on the FY 21/22 financial statements, the General Fund Reserve Policy’s allocation of year-end operating surplus to six established reserves did not take place. However, $10 million of the $30.5 million payment to CalPERS came from the City’s Section 115 Pension Trust, which was previously recorded in the financial statements as restricted cash and did not result in the reduction of any cash in the General Fund.

In addition, the $20.5 million payment to CalPERS in April 2022 came after the City received a $20.75 million investment by the Water and Sewer Funds in a lease agreement of the General Fund. While the City’s General Fund

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will need to pay back the amount that was invested in the lease agreement with interest, it will be over the course of 15 years in conjunction with the promissory notes signed by the City of Upland Financing Authority. As such, there was no decrease in General Fund cash as a result of the $20.5 million payment to CalPERS. In addition, had the City borrowed the money to remit to CalPERS from an external source, the $20.5 million expense would not have even been reflected in the General Fund.

As the $30.5 million in payments to CalPERS did not result in a material decrease of cash in the General Fund, staff recommends that City Council formalize a resolution that calls for the transfer of fund balance to Section 115 Trusts and other City Council designated accounts in conjunction with the General Fund Reserve Policy for FY 2021/22 despite a negative unallocated fund balance being recorded in the ACFR.

The attached resolution authorizes transfers to take place in conjunction with the General Fund Reserve Policy:

 A transfer of $2,100,000 to the Economic Uncertainty Reserve, as 22.5% of the General Fund operating expenditures has grown with the City’s budget the last couple of fiscal years.  5% of the year-end operating surplus to be transferred to the General Plan Update Reserve ($50,395)  15% of the year-end operating surplus to be transferred to the Building Replacement and Maintenance Reserve ($151,186)
 30% of the year-end operating surplus to be transferred to the Infrastructure Improvement Reserve ($302,372)  40% of the year-end operating surplus to be transferred to the Pension Stabilization Section 115 Trust ($403,163)
 5% of the year-end operating surplus to be transferred to the OPEB Section 115 Trust ($50,395)

FISCAL IMPACTS
The attached resolution calls for any necessary adjustments to the budget to reflect the one -time transfers directed herein to take place. Any transfers would be from fund balance to either a Section 115 Trust or another reservation of fund balance. As such, there is no fiscal impact associated with this action.

ALTERNATIVES
Provide alternative direction to staff.

CEQA: Not a Project

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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

UPLAND, CALIFORNIA APPROVING THE TRANSFER OF
FUND BALANCE TO SECTION 115 TRUSTS AND OTHER

CITY COUNCIL DESIGNATED ACCOUNTS IN CONJUNCTION

WITH THE GENERAL FUND RESERVE POLICY

WHEREAS, the City Council adopted Resolution No. 6595 establishing a General Fund Reserve Policy (“Policy”) in conjunction with the budget adoption for Fiscal Year 2021-2022 on June 14, 2021; and

WHEREAS, the Policy lays out a methodology for allocating any year-end operating surplus to six established reserves; and

WHEREAS, the FY 2021/22 Annual Comprehensive Financial Report indicated the City’s General Fund had a year-end operating surplus of $3,107,907 prior to a $30,500,000 payment towards the unfunded pension liability; and

WHEREAS, the $30,500,000 payment towards the unfunded pension liability stemmed from a $20,750,000 investment by the Water and Sewer Funds in a lease agreement of the General Fund and a $10,000,000 draw-down from the City’s Section 115 Pension Trust; and

WHEREAS, the recording of the $30,500,000 payment towards the unfunded pension liability as an expense in the General Fund is required according to Governmental Accounting Standards Board Statement No. 54; and

WHEREAS, the $10,000,000 payment towards the unfunded pension liability from the City’s Section 115 Pension Trust did not adversely affect the General Fund’s cash as it came from a separate fund and was recorded in restricted cash; and

WHEREAS, the recording of the $20,500,000 payment towards the unfunded pension liability would not have been recorded as an expense in the City’s General Fund had the financing of the funds been from an external source instead of a $20,750,000 investment by the Water and Sewer Funds; and

WHEREAS, the $20,750,000 the City’s General Fund owes the Water and Sewer Funds is not due currently, but will be made in installment payments over 15 years in conjunction with the promissory notes signed by the City of Upland Financing Authority with each fund; and

WHEREAS, despite recording the $30,500,000 payment towards the unfunded pension liability as an expense, resulting in a negative unassigned fund balance in the General Fund, the General Fund’s cash has not been adversely affected by the payment; and

WHEREAS, the City Council desires to allocate funds relating to Fiscal Year 2021/22 based on the $3,107,907 year-end operating surplus prior to the $30,500,000 payment towards the unfunded pension liability; and

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Resolution No.

Page 2 ends

WHEREAS, the City Council desires to reallocate the General Fund Fund Balance and transfer funds to the City’s third party Section 115 Trust administrator in conjunction with the General Fund Reserve Policy.

NOW, THEREFORE, the City Council of the City of Upland hereby finds, determines and resolves as follows:

Section 1. The above recitals are true and correct and are incorporated herein by this reference.

Section 2. The City Council does hereby approve and direct the following:

1. A funding of the following reserves as follows:

Economic Uncertainty Reserve $ 2,100,000
General Plan Update Reserve $ 50,395
Building Replacement and Maintenance Reserve $ 151,186 Infrastructure Improvement Reserve $ 302,372

2. Payments to the City’s Section 115 Trust administrator as follows:

Pension Stabilization Section 115 Trust $ 403,163
OPEB Section 115 Trust $ 50,395

3. Any necessary adjustments to the budget to reflect the one-time transfers directed herein.

Further, if the activity is deemed a project this City Council finds that this Resolution is exempt pursuant to Section 15061(b)(3) of the State CEQA Guidelines.

Section 4. Certification. The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original resolutions.

Section 5. Severability. If any section, subsection, subdivision, sentence, or clause or phrase in this Resolution or any part thereof is for any reason held to be unconstitutional, invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Resolution or any part thereof. The City Council hereby declares that it would have adopted each section irrespective of the fact that any one or more subsections, subdivisions, sentences, clauses, or phrases are declared unconstitutional, invalid, or ineffective.

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Resolution No.

Page 3 ends

Section 6. Effective Date. This Resolution shall become effective immediately.

PASSED, APPROVED and ADOPTED this 24th day of July, 2023.

Bill Velto, Mayor

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTEST:

Keri Johnson, City Clerk

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Page 68 of 114 ends

Page 69 of 114 ends

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Page 71 of 114 ends

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DATE: July 24, 2023
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY, CITY MANAGER
PREPARED BY: BRADEN YU, PUBLIC WORKS DIRECTOR

JOHN ROBLES, UTILITIES MANAGER
SUBJECT: CONSIDER APPROVAL OF BLANKET PURCHASE ORDERS FOR PUBLIC WORKS

UTILITIES DIVISION

RECOMMENDED ACTION:

It is recommended that the City Council approve various Public Works blanket purchase orders.

GOAL STATEMENT
The proposed action supports the City's goal to maintain asset protection and management that ensures the infrastructure is effectively renewed, replaced, and maintained.

BACKGROUND
The Public Works Department maintains a wide range of City infrastructure including, but not limited to streets, sidewalks, parks, park playground structures, park lighting, park restroom facilities, citywide signage, trees, water, and sewer lines, and building facilities. In order to properly maintain this infrastructure, Public Works staff regularly purchases general hardware, materials, and equipment. Staff utilizes several vendors for these purchases throughout the year, resulting in multiple purchases in small dollar amounts. However, the cumulative amount of these purchases may exceed the City Manager’s annual purchasing authority for each vendor of $50,000.

This issue can be resolved through the issuance of City Council approved annual Blanket Purchase Orders (“BPOs”).

Chapter 2.48 – Purchasing of the Upland Municipal Code (“UMC”) requires that the purchase of supplies and equipment be conducted through either a formal (UMC section 2.48.090) or informal (UMC section 2.48.100) bid procedure. However, UMC section 2.48.140 provides that the City Manager “may contract for supplies, equipment, services or leases without observing the procedures required in this chapter [2.48]” with approval.

ISSUES AND ANALYSIS
It remains imperative that the Public Works Department have the ability to effectively purchase hardware supplies and/or tools, etc. from local vendors on a regular basis. Blanket Purchase Orders (BPO) provi de efficient control of the purchases of supplies and facilitates the acquisition of small dollar items ($10,000 or less per item) needed for daily operations that are otherwise uneconomical to store or to procure through formal bidding processes. The BPO s in the amounts requested, exceed the $50,000 signing authority of the City Manager as prescribed in the City's Purchasing Policy and Procedure Manual. Therefore, staff are requesting that the City Council approve the following vendor BPOs to ensure citywide operational efficiency and continuity.

Section 6 of the City’s Purchasing Policy outlines “Purchasing Exemptions”. This includes purchases that are not readily adaptable to the informal and formal bidding process. These purchases are generally for items where the competitive bid process is not applicable or where a check is required to accompany the order, which include “General Supply Stores”. The following vendors meet the requirements of a “General Supply Store” and staff is requesting approval of a BPO for these vendors.

 Holliday Rock Company, Inc (Holliday Rock): Holliday Rock supplies construction materials such as rock, sand, gravel, asphalt, and concrete and their main office and quarry are located at 1499 N. Benson Ave, which is across the street from the Public Works facility. Due to their location and on-hand inventory, Holliday Rock has a substantial advantage in delivery, convenience, and responsiveness to the City of Upland and as a result, Public Works can get material at all times of day and/or night as well as during emergencies

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(i.e., rainstorm). In addition, since Holliday Rock is a local vendor and has an Operating Covenant Agreement with the City, the City receives local sales tax revenues for all purchases from Holliday Rock.

 Jones Chemical Inc. (JCI): Jones Chemical provides chemicals for water treatment for water purification.

Their offices are approximately 53 miles (54-minute drive) away from the Public Works Yard. JCI provides the City Utilities Division with gas chlorine for use in water treatment.

 Lowe's (Lowes): Lowes is a home improvement and hardware retailer that operates approximately 2,197 chain retail stores in the United States and Canada. The local Lowe’s store is located within a quarter mile of the City’s Public Works Yard, which saves staff time and storage. The City also utilizes the Lowe’s credit card service, which provides up to a 5% discount on all purchases at time of purchase.

 Matt–Chlor, Inc (Matt-Chlor): Matt-Chlor is a “One Stop Shop” that provides chemicals, disinfection parts, equipment and systems made by a broad range of manufacturers to the water treatment and wastewater treatment industries. Their offices are approximately 33 miles (38-minute drive) away from the Public Works Yard. Matt-Chlor provides chlorine tablets, bulk bleach, and replacement equipment such as injector and chlorine gas equipment for the City Utilities Division.

 S & J Pipe Supply Company (S&J Supply): S&J Supply is a wholesale water works distributor located in Southern California, with facilities in Santa Fe Springs and Temecula. S&J Supply has been supplying pipeline materials to the City for over ten-years, and Southern California municipalities and the construction industry since 1987.

Section 6 also address “Purchasing Exemptions” for payments to “Other Governmental Agencies” and “Utilities”.

The following vendors meet the requirements of a “Other Governmental Agencies” or “Utilities” and staff is requesting approval of a BPO for these vendors.

 Chino Basin Water Master (CBWM): The City of Upland owns production rights in the Chino Basin Groundwater Basin and accounts for approximately 11% of the City’s water supply annually. The Chino Basin is one of the largest groundwater basins in Southern California and covers about 230 square miles of the upper Santa Ana River Watershed. The Basin is bounded by the Cucamonga Basin and the San Gabriel Mountains to the north; the Rialto-Colton Basin to the northeast; the chain of Jurupa, Pedley, and La Sierr a Hills to the southeast and south; the Temescal Basin to the south; the Chino and Puente Hills to the southwest; and the Spadra Basin, San Jose Hills and the Six Basins to the northwest. The San Antonio Creek and Cucamonga Creek drain the Chino Basin area southward and flow into the Santa Ana River. The Chino Basin lies within the Counties of Los Angeles, Riverside and San Bernardino and it includes the Cities of Chino, Chino Hills, Eastvale, Fontana, Montclair, Ontario, Pomona, Rancho Cucamonga and Uplan d.

 Inland Empire Utilities Agency (IEUA): IEUA provides water (imported and recycled water) services and wastewater treatment services to seven cities in the Inland Empire: Chino, Chino Hills, Fontana, Montclair, Ontario, Rancho Cucamonga, and Upland. The Agency's service area covers 242 square miles and approximately 700,000 people. The agency is also a biosolids and fertilizer treatment provider and remains a leader in protecting the quality of the area's groundwater. IEUA was formed in 1950 as the Chino Basin Municipal Water District (CBMWD) and joined MWD in the same year. In 1998 CBMWD changed its name to the Inland Empire Utilities Agency (IEUA).

 San Antonio Water Company (SAWCo): The San Antonio Water Company is a non-profit mutual water company providing water to its shareholders and the City of Upland is its largest shareholder, owning approximately 70% of the total SAWCo shares. This allows the City to purchase water supplies through SAWCo various water sources including groundwater from the Cucamonga, Chino and Six Basins; and Canyon water through the Cities San Antonio Water Treatment Plant. It is a very important source of supply accounting for approximately 45% of the Cities total water supply.

 Six Basin Watermaster (6BWM): The City of Upland owns production rights in the Six Basin Groundwater Basin and accounts for approximately 5% of the City’s water supply annually. The Six Basins are a group of adjacent groundwater basins, located just south of the San Gabriel Mountains in eastern Los Angeles and western San Bernardino Counties. Groundwater is pumped from the Six Basins primarily by public water - supply agencies and mutual water companies that supply water for municipal uses.

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 Water Facilities Authority (WFA): The Water Facilities Authority is a Joint Powers Authority governed by its member agencies: Chino, Chino Hills, Monte Vista Water District, Ontario, and Upland . Its service area covers approximately 135 square miles within the upper Santa Ana River watershed. The WFA owns and operates a surface water treatment plant called Agua de Lejos Treatment Plant, which began operations in 1988 and is located in the City of Upland. This treatment plant treats imported water supplies, primarily state project water, purchased from Metropolitan Water District to supplement local groundwater supplies.

Imported Water from the WFA account for approximately 27% of the City’s a nnual total water supply.

 West End Consolidated Water Company (WECWC): The City of Upland owns approximately 91% of the total WECWC shares, and accounts for approximately 12% of the City’s total annual water supply. This allows the City to purchase water supplies through WECWC various water sources including groundwater from the Cucamonga, Chino and Six Basins.

Section 11.3 of the City’s Purchasing Policy outlines sole source procurements. In this section, commoditi es, and services, which can be obtained from only one vendor are exempt from competition bidding. Sole source purchases may include proprietary items sold directly from the manufacture; items that have only one distributor authorized to sell in this area; or a certain product that has been proven to be the only product acceptable (including items that the City has standardized upon). The City has standardized on following vendors equipment, and/or services and staff is requesting approval of a BPO for these vendors as sole source vendors.

 Armorcast Products Company, Inc (Armorcast): The City has standardized on Armorcast meter boxes and vaults where applicable. Manufactured from polymer concrete, they are four times stronger and 75% lighter than standard concrete meter boxes and vaults. These products are unaffected by moisture and hold up better to the crushing strength of tree roots. The lighter weight of the product aids in reducing back injuries during installation, the potential injuries from pedestrians stepping into a damaged parkway enclosure, enhances the property with an attractive alternative to conceal the utility, and provides easy access to the infrastructure.

 Badger Meter, Inc (Badger Meter): The City has standardized on Badger Meters for water meters to collect consumption data for water billing purposes. These meters have a consistent useful life of fifteen years (15 - yrs) before accuracy declines to a level where lost revenue outweighs the replacement cost of a new meter.

 Eurofins Eaton Analytical, Inc (Eurofins): Daily, weekly, monthly, quarterly, and annual drinking water samples are required by the State Water Resources Control Board (SWRCB), and the United States Environmental Protection Agency (USEPA) to ensure that potable water meets all State and Federal Drinking Water Standards. The Environmental Laboratory Accreditation Program (ELAP) provides evaluation and accreditation of environmental testing laboratories to ensure the quality of analytical data used for regulatory purposes to meet the requirements of the State's drinking water. Eurofins is the closest ELAP certified laboratory that can analyze all the samples collected by city staff and reports the results directly to the SWRCB and USEPA.

 Metron-Farnier, LLC (Metron-Farnier): The City has standardized on Metron-Farnier for meter registers, which uses a cellular network to obtain meter data wirelessly. On October 25, 2021, the City Council approved a purchase order for Metron-Farnier and the new meters have provided the City with 100% signal reliability and no dead spots.

ENVIRONMENTAL DETERMINATION
These Blanket Purchase Orders are not considered a project under the California Environmental Quality Act (CEQA) and are Exempt from CEQA.

FISCAL IMPACTS
Funding for each of the Blanket Purchase Orders requested is already included in the approved Fiscal Year 2023-24 operating budget. Total allocations for the following vendors are shown below and account numbers are provided with the attached PO request forms (Attachment A):

Holliday Rock $80,000
Jones Chemical Inc $50,000
Lowe's $103,250

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Matt–Chlor, Inc $65,000
S & J Pipe Supply Company $340,000
Chino Basin Water Master $307,000
Inland Empire Utilities Agency $10,137,820
San Antonio Water Company $3,721,520
Six Basin Watermaster $44,210
Water Facilities Authority $8,470,000
West End Consolidated Water Company $755,000
Armorcast Products Company, Inc $100,000
Badger Meter, Inc $370,000
Eurofins Eaton Analytical, Inc $75,000
Metron-Farnier, LLC $700,000

ALTERNATIVES
Provide alternative direction to staff.

CEQA: Not a Project

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Purchase Order No:

Department:

Division:

Bill To Adress:

Bill to Attn:

Project No:

CITY OF UPLAND

PURCHASE ORDER FORM
Public Works
Utilities
460 N Euclid Ave
Upland, CA 91786
Finance
Vendor No:

Vendor Name:

Vendor Address:

Type:

Project Title:

Requested Date:
59121
Armorcast
P.O. Box 735873
Dallas, Tx. 75373
Open PO
Description of Work/Services:

This vendor supplies a wide variety of meter boxes, lids and vaults.

Justification:

This vendor supplies meter boxes, lids and vaults pertaining to our City spec.

Account No.
640-6203-5217
original Po
Amount
$0.00
Previous change
Amount
$0.00
Request
Amount
$80,000.00
July 13, 2023
Revised PO
Amount
-----------------------
Total $0.00 $0.00 $80,000.00 $0.00
Any change that results in the PO to exceed $50,000 shall be approved by City Council. A PO may not be increased by more than 10% or $2,500, whichever is less, without a PO change order, except for taxes, shipping and handling costs (section 8.4) Attachments
D Bids/Quotes Form
D Sole Source Form □ CO/Addendum
D Staff Report Memo
Oother
1 PO Request No
Requested By:

Marc Warner
Utilities Supervisor
App,o,edBy, � iraaeu
Public Works and Utilities Director
[Submit to Finance Help Desk]
Date

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CITY OF UPLAND

PURCHASE ORDER FORM
Purchase Order No: Requested Date: July 13, 2023
Department: Public Works
Division: Utilities
Bill To Adress: 460 N Euclid Ave
Upland, CA 91786
Bill to Attn: Finance
Project No:

Description of Work/Services:

Vendor No: 862
Vendor Name: Badger Meter INC.

Vendor Address: P.O. Box 88223
Milwaukee, Wi. 53288-0223
Type: Open PO
Project Title:

This vendor supplies analog and Ami water meters.

Justification:

This vendor supplies the City of Upland water meters, ranging from; 5/8" -6" Account No.
640-6203-5258
Total
original Po
Amount
$0.00
$0.00
Previous Change
Amount
$0.00
$0.00
Request
Amount
$70,000.00
$370,000.00
Revised PO
Amount
$0.00
Any change that results in the PO to exceed $50,000 shall be approved by City Council. A PO may not be increased by more than 10% or $2,500, whichever is less, without a PO change order, except for taxes, shipping and handling costs (section 8.4) Attachments
D Bids/Quotes Form
D Sole Source Form □ CO/Addendum
D Staff Report Memo
Oather
1 PO Request No
Requested By:

Approved By:

Marc Warner
Utilities Supervisor
/Braden Yu
Public Works and Utilities Director
[Submit to Finance Help Desk]
Date
640-6203-5233 $300,000.00 $0.00 $0.00

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DATE: July 24, 2023
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY, CITY MANAGER
PREPARED BY: STEPHEN PARKER, CPA, ASSISTANT CITY MANAGER

LONDA BOCK-HELMS, CPA, FINANCE OFFICER

TRACY SENDLDORFER, UTILITY BILLING & CUSTOMER SERVICE SUPERVISOR SUBJECT: PUBLIC HEARING TO CONSIDER DELINQUENT WATER, SEWER, AND REFUSE

SERVICE CHARGES TO BE COLLECTED ON THE TAX ROLL

RECOMMENDED ACTION:

It is recommended that the City Council conduct a public hearing, accept the report of delinquent water, sewer, and refuse service charges, and authorize the delinquent charges to be placed on the tax roll.

GOAL STATEMENT
The proposed action supports the City’s goal to manage the City's resources in a fiscally responsible manner.

BACKGROUND
Pursuant to Health & Safety Code Sections 5473 and 5473a, on June 9, 2014, the City Council elected to have delinquent charges for water and sewer service collected on the property tax roll. Subsequently, on April 13, 2015, pursuant to Health & Safety Code Sections 5473 and 5473a, the City Council elected to have delinquent refuse service collected on the tax roll as a special assessment. Placing these delinquent charges on the property tax roll as a special assessment allows the City to recoup this revenue for services already provided.

ISSUES AND ANALYSIS
Each year the City prepares a “Finance Officer's Lien Schedule” of all delinquent accounts due to the City, for placement on the property tax rolls pursuant to Sections 38790.1 and 25831 of the Californ ia Government Code. Pursuant to Health & Safety Code Sections 5473 and 5473.11, this written report contains the amount of all delinquent water, sewer and refuse service accounts that have been unpaid for a least 60 days and a description of each parcel of real property with such an account. This year, a total of 42 delinquent accounts were identified.

Notification of the public hearing and the City’s intent to place the delinquent account balance on the tax roll was sent by mail on July 03, 2023 and was published in the Inland Valley Daily Bulletin on July 7 and 14, 2023. This provided the property owner with the opportunity to pay the delinquent charges or provide proof that the delinquent account balance was incurred before acquiring the property.

The total due on the 38 delinquent accounts is $37,704.84. A detail of all delinquent accounts is included in the attached Finance Officer's Lien Schedule. A final list will be created, after applying any payments, credits and other adjustments received by close of business on August 3, 2023. All accounts still delinquent after that date will be submitted to the County Auditor-Controller's Office on August 10, 2023 in order to be placed on the County property tax rolls for collection. All amounts collected by the County will subsequently be remitted to the City.

FISCAL IMPACT
As of the publication date of this report, staff is presenting 38 accounts with delinquent amounts outstanding on their water, sewer or refuse bills that had not been paid in more than 60 days. The total amount outstanding for water, sewer or refuse service charges is $40,706.84, which includes an administrative fee of $79.00 for each delinquent

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account, as established by Resolution No. 6658, will be added to the amount of the assessment on the property to offset the City’s cost, as well as the County fee for processing submitted assessments.

ALTERNATIVES
Provide alternative direction to staff.

CEQA: Not a Project

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Line Account #Parcel # Water Refuse Sewer Fees Lien Assessment Filing Fee (Administrative Recording Fee) Account Total
1 311-0055.17 1046-652-08-0000 144.68$ 71.54$ 94.86$ -$ 79.00$ 390.08$ 2 315-0215.97 1007-611-09-0000 285.22$ 168.95$ 186.45$ -$ 79.00$ 719.62$ 3 315-0237.14 1007-611-20-0000 161.29$ 74.30$ 69.78$ -$ 79.00$ 384.37$ 4 323-0191.59 1046-333-32-0000 106.27$ 53.15$ 58.36$ -$ 79.00$ 296.78$ 5 337-0721.67 1046-311-16-0000 1,414.72$ 686.25$ 772.00$ -$ 79.00$ 2,951.97$ 6 355-2321.67 1045-601-02-0000 88.90$ 59.07$ 64.90$ -$ 79.00$ 291.87$ 7 355-3058.07 1006-482-15-0000 748.48$ -$ 257.58$ -$ 79.00$ 1,085.06$ 8 363-0338.20 1006-411-59-0000 107.44$ 74.10$ 81.78$ -$ 79.00$ 342.32$ 9 365-1485.40 1006-421-11-0000 508.93$ 244.44$ 208.76$ -$ 79.00$ 1,041.13$ 10 383-7548.04 1006-083-12-0000 1,210.69$ 633.02$ 542.32$ -$ 79.00$ 2,465.03$ 11 395-0525.41 1004-301-12-0000 442.20$ 178.63$ 172.27$ -$ 79.00$ 872.10$ 12 395-7348.05 1004-021-27-0000 23.60$ 12.84$ 14.17$ -$ 79.00$ 129.61$ 13 521-3079.47 1043-321-22-0000 3,408.79$ 827.35$ 731.12$ -$ 79.00$ 5,046.26$ 14 531-1086.38 1004-261-65-0000 1,609.02$ 636.99$ 667.94$ -$ 79.00$ 2,992.95$ 15 531-1086.39 1004-261-65-0000 99.75$ 67.18$ 74.14$ -$ 79.00$ 320.07$ 16 541-6153.70 1005-355-21-0000 2,813.91$ 733.75$ 689.15$ -$ 79.00$ 4,315.81$ 17 591-3231.03 1007-031-43-0000 1,158.11$ 667.75$ 741.88$ -$ 79.00$ 2,646.74$ 18 591-4206.02 1007-032-46-0000 150.74$ 95.72$ 58.39$ -$ 79.00$ 383.85$ 19 602-1331.24 1046-604-05-0000 -$ -$ 30.65$ -$ 79.00$ 109.65$ 20 602-2635.03 1046-573-29-0000 974.71$ 422.24$ 460.74$ -$ 79.00$ 1,936.69$ 21 604-0386.93 1047-191-26-0000 115.63$ 85.91$ -$ -$ 79.00$ 280.54$ 22 604-2041.63 1047-084-15-0000 393.99$ 286.95$ 313.64$ -$ 79.00$ 1,073.58$ 23 608-1506.54 1046-582-04-0000 70.27$ 59.37$ 64.33$ -$ 79.00$ 272.97$ 24 618-0836.14 1046-273-14-0000 1,163.66$ 489.12$ 623.84$ -$ 79.00$ 2,355.62$ 25 622-0006.03 1046-211-02-0000 511.66$ 181.79$ 200.62$ -$ 79.00$ 973.07$ 26 626-0421.18 1046-071-08-0000 277.67$ 165.96$ 97.19$ -$ 79.00$ 619.82$ 27 630-1342.07 1045-551-20-0000 -$ -$ 107.64$ -$ 79.00$ 186.64$ 28 632-0025.61 1045-492-22-0000 1,072.42$ 617.21$ 691.63$ -$ 79.00$ 2,460.26$ 29 660-0093.09 1044-671-54-0000 70.27$ 70.55$ 93.97$ -$ 79.00$ 313.79$ 30 660-2252.03 1044-761-59-0000 189.47$ 138.72$ 127.13$ -$ 79.00$ 534.32$ 31 660-2579.06 1044-751-43-0000 140.20$ 77.79$ 73.05$ -$ 79.00$ 370.04$ 32 676-9928.02 1003-391-08-0000 -$ -$ 76.27$ -$ 79.00$ 155.27$ 33 676-9936.01 1003-391-07-0000 -$ -$ 76.27$ -$ 79.00$ 155.27$ 34 676-9969.03 1003-031-18-0000 -$ -$ 117.77$ -$ 79.00$ 196.77$ 35 676-9984.02 1003-081-10-0000 -$ -$ 124.92$ -$ 79.00$ 203.92$ 36 902-0082.02 1007-362-14-0000 -$ 129.08$ 91.96$ -$ 79.00$ 300.04$ 37 902-1228.02 1007-731-02-0000 -$ 450.62$ 236.86$ -$ 79.00$ 766.48$ 38 902-1231.06 1007-362-04-0000 -$ 411.60$ 275.88$ -$ 79.00$ 766.48$ 19,462.69$ 8,871.94$ 9,370.21$ -$ 3,002.00$ 40,706.84$ Finance Officer's Lien Schedule
Grand Totals

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**AGENDA**

Tuesday, July 11, 2023
5:00 p.m.

Carnegie Library Building
123 East D Street
Residents may observe the meeting remotely via livestream on the City website, Spectrum Cable TV Channel 3, or Frontier Cable TV Channel 26.

1.CALL TO ORDER AND ROLL CALL

2.ORAL COMMUNICATIONS
Citizens wishing to address the Committee on any matter that is listed or not listed on the agenda may do so at this time. Anyone wishing to address the Committee is requested to submit a speaker card to staff at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes.

Please note that under provisions of the Brown Act the Committee Members cannot respond to, nor take action on, items that are not listed on the agenda.

3.AGENDA ITEMS
a.CAPITAL IMPROVEMENT PROGRAM PROJECTS UPDATE
Recommended Action:

Receive and file the presentation on the state of various Capital Improvement Program Projects for the month of July.
b.CONSIDERATION OF WATER SHORTAGE CONTINGENCY PLAN LEVEL Recommended Action:

Recommend that the City Council change the Water Shortage Contingency Plan from Level 4 to Level 1.
c.2023 URBAN FOREST MANAGEMENT PLAN UPDATE
Recommended Action:

Forward the updated 2023 Urban Forest Management Plan to City Council for their consideration.

4.ADJOURNMENT
The next regularly scheduled Public Works Committee meeting is Tuesday, October 10, 2023.

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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, 909-931-4120. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA Title II]
On July 6, 2023 a true and correct copy of this agenda was posted at 450 N. Euclid Avenue (Upland Public Library), 460 N. Euclid Avenue (Upland City Hall), 123 East D Street (Carnegie Library Building), and the City website at www.uplandca.gov

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The full packet for the Public Works Committee
meeting can be viewed on our website at:

https://www.uplandca.gov/city-council-
agendasminutes

You may also view the video of the meeting at:

https://uplandca.gov/council-meeting-
broadcasts

(choose the tab for “other archived meetings”
to locate the meeting video)

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1 MINUTES OF THE REGULAR MEETING OF THE PUBLIC WORKS

COMMITTEE

July 11, 2023
5:00 p.m.

Carnegie Library Building
123 East D Street

_____________________________________________________________________

1. CALL TO ORDER AND ROLL CALL
The meeting was called to order at 5:07 p.m

In attendance: Committee Chairperson Breitling, Committee Member Garcia, Citizen Advisory Members Damrath, Leach, and Rubio, Public Works Director Yu, Engineering Manager Critchfield, Utility Manager Robles, Environmental Compliance Program Manager deMoet, Assistant Engineer Parra, Management Analyst Madriz, and Management Analyst Garcia.

2. ORAL COMMUNICATIONS
Brian Taylor, spoke on the importance of water to the community and requested clarity on the various Water Shortage Contingency Levels.

3. AGENDA ITEMS
a. CAPITAL IMPROVEMENT PROGRAM PROJECTS UPDATE
Engineering Manager Critchfield gave a presentation that highlights the Arrow Highway Improvement Project. Public Works Director Yu followed and gave a presentation on the Euclid Ave and 21st St All-way Stop Installation Project and a summary of work orders for Fiscal Year 2022-2023. The Committee received and filed the presentation.
b. CONSIDERATION OF WATER SHORTAGE CONTINGENCY PLAN LEVEL Public Works Director Yu introduced Management Analyst Madriz who gave a presentation on the City Water Shortage Contingency Plan Level and made a recommendation on updating the Water Shortage Contingency Plan Level from Level 4 to Level 1.

Moved by: Advisory Member Rubio
Seconded by: Advisory Member Leach
Recommend that the City Council change the Water Shortage Contingency Plan from Level 4 to Level 1.

Motion: Carried unanimously

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2 c. 2023 URBAN FOREST MANAGEMENT PLAN UPDATE
Public Works Director Yu introduced Management Analyst Garcia who presented information on the Urban Forest Management Plan.

Motioned by: Chairperson Breitling
Seconded by: Advisory Member Damrath
Forward the updated 2023 Urban Forest Management Plan to City Council for their consideration.

Motion: Failed due to lack of majority
There was discussion regarding the role of the Street Tree Advisory Members, discrepancies between the Upland Municipal Code and the Urban Forest Management Plan, and the responsibility of homeowners to maintain street trees.

Motioned by: Committee Member Garcia
Seconded by: Advisory Member Rubio
To address the Committee's comments regarding the draft Urban Forest Management Plan and bring the revised document back to the Committee for review and to consider forwarding to the City Council.

Motion: Carried unanimously

4. ADJOURNMENT
The meeting adjourned at 6:22 p.m. The next regularly scheduled Public Works Committee meeting is Tuesday, October 10, 2023.

Keri Johnson, City Clerk

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Upland City CouncilJuly 24, 2023

Upland City Council
July 24, 2023