Carlos A. Garcia, Mayor Pro T'em - District 3
James Breitling, Councilmember - District 2
5hannan Maust, Councilmember - District 1
Rudy 2uniga, Councilmember - District 4
Michael Blay, City Manager
Stephen P. Deitsch, City Attorney
Keri Johnson, City Clerk
Monday, October 30, 2023
3:00 p.m.
Carnegie Library - Special City Council Workshop
Notice is hereby given that Mayor Bill Velto of the City Council, pursuant to Government Code Section 54956, does hereby call a Special Workshop of the Upland City Council Carnegie Library Building
123 East D Street
Pages
CALL TO ORDER AND ROLL CALL
2. ORAL COMMUNICATIONS
Pursuant to Government Code Section 54954.2, any member of the public may address any item listed on the agenda. Anyone wishing to address the legislative body should submit a speaker card to the City Clerk at or prior to speaking. Speakers shall keep their comments to no more than three (3) minutes.
3. AGENDA ITEMS
a. EMERGENCY OPERATIONS TRAINING - THE ROLE OF THE PUBLIC 3
OFFICIAL IN THE ICS SYSTEM AND EMERGENCY MANAGEMENT
Receive Emergency Operations Training from San Bernardino County Fire Department Emergency Services Officer Klasha Ray.
4. ADJOURNMENT
The next regularly scheduled City Council meeting is Monday, November 13, 2023.
NOTE: If you challenge the public hearing(s) or the related environmental determinations in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City of Upland, at, or prior to, the public hearing.
All Agenda items and back-up materials are available for public review at the Upland Public Library, downstairs reference desk at 450 North Euclid Avenue, the City Clerk's Office at 460 North Euclid Avenue and the City website at www.uplandca.gov .
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, 909-931-4120.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA Title II] On October 25, 2023 a true and correct copy of this agenda was posted on the bulletin boards at 450 N. Euclid Avenue (Upland Public Library), 460 N. Euclid Avenue (Upland City Hall), 123 East D Street (Carnegie Library) and the City website at www.uplandca.gov
Overview: Office of Emergency Services and
City of Upland Emergency Management Program
Prepared for:
Upland City Council
Klasha Ray
Emergency Services Officer
10/30/23
www.SBCounty.gov
• My Experience
• 6 years served in the United States Air Force
• State of TN Bureau of Medicaid
• 5 years with the San Bernardino County Office of Emergency Services • Education
• AS, Medical Administration, Community College of the Air Force • B S, Legal Studies emphasis Healthcare Policy, Kaplan University • Certificate of Completion, Executive Advance Management, University of California Riverside Graduate School of Management
• California Governor's Office of Emergency Services Emergency Management Specialist Certificate • California Governor's Office of Emergency Services Emergency Operations Center (EOC) Position Credential: Advance Planning Unit Leader and Access & Functional Needs Specialist
NAME AND DISTRICT YOU
f;f
YOUR DISASTER
ONE THING YOU WANT TO
SERVE EXPERIENCE LEARN
Up/and & OES Partnership
:fffJ
Mission - To create a secure and resilient
City with the capabilities required across
the whole community to prevent, protect
against, mitigate, respond to, and recover
from the threats and hazards that pose the
greatest risk to the City of Upland.
EMERENCY
SITUfTION
The City of Upland Emergency
Management Program is a function of the
City Manager's Office in cooperation with
the San Bernardino County, Office of
Emergency Services. An Emergency
Services Officer works closely with the city
and the whole community to ensure all
functions of Emergency Management are
effectively implemented.
��W
Emergency management is the managerial function charged with creating the framework within which communities reduce vulnerability to hazards and cope with disasters.
?4x:1
{�•. !M M
AMF * 7
l� FEMA EMF e �ti4
{� . i5 w�aldrliih i�
' k faw.r�rw.y M..Wrri � F�
• Upland's threat's and hazards
• Earthquake
• Fire
• Flood
• What else?
rr
I�
r f_.
W23rdst
I �
� � J
4/P
Sa
�� ff
E Ban
a
r
r C.a6b Airport
1 �
r �
r x
rNLiHM _ -W Fouthrll Blvd
1 4
nont 1 m
ge6
E 23rd St
3)
W loth It 9 It 19M,
W
x
W 169, St E 1E1h St
W Arrow R av W Arrow Hwy
font
Cucamonga Fault
Banyan St
Hillside Rd
Lanon Ave
CFO
A a
L1 V
Q
IJ�I:iii•.l !�{III
'nuntr,; Base Line Rd
I�rl•
E Foe II Blvd = _
s
Upland E Arrow Hwy
0 v
Atrorr Hwy W 81h 51
1 83
Mon 6:3grt � �
a
Ar Foothill Blvd e
'1 1 6. 6. Cu
a Atlow Rua
t!
a
d
a
A
u
a`
r
Alerting the Community:
• Telephone Emergency Notification
System (TENS)
• Wireless Emergency Alerts (WEA)
• Emergency Alert System (EAS
Radio/TV)
Promote Community Preparedness: A resilient community is one that can adapt to changing conditions and withstand and rapidly recover from disruption due to emergencies
• Preparedness must take place at all
levels:
Individuals and Families
Local Governments
Private Entities and Non -
Governmental ❑rganizations
State, Tribal, and Territorial
Governments
Federal Government
Ready S B C ounty App
Seismic Simulator / Public Outreach
Community Emergency Response Team
(CERT)
Emergency Communications Service (ECS)
City Plans:
• Emergency Operations Plan (EOP)
• Hazard Mitigation Plan (HMP)
• Integrated Preparedness Plan (IPP)
previously known as the Training and
Exercise Plan (TEP)
• Department Emergency Operations Plan
(DEOP)
• Government Continuity of Operations
Plan (COOP)
+CiYY o�
UPLAfl
EmergencY
Operations
plan [SOP]
_
part Basic
l
plan
Y5 11ARMKD CWl1'n
DFFYGE OF EM�D�
SERVICEg
Novemb�T t1. 2019
mo+^ '� R7'�M�yppl�yrs p>�
W yp�n. rr iM - - _ ........ .
om"ftft
CAM011116
SAN BERNARD/N
MOLT/��RISDICTIppdL� O DUN
FEMAAPArovst ZARDM/T/CgrydNP
flcto"or11,2017 GN
u;
.�1ny� ugly q tNp,�
.San Aernanlin�mf,+wnHFk �""af„,n Dw_Mn
�9(Yifay (�+YfpVm
City Exercises:
• ShakeOut Earthquake Drill
• Active Shooter Drill
• West End EOC Academy
• Community Emergency Response
(CERT)
Get 11
Readvto
•We use the Incident Command System (ICS):
• Incident Command Post (ICP)
•Emergency Operations Center (EOC)
San Bernardino County, Office of Emergency Services
• Field (ICP):
• Where emergency response personnel carry out activities in direct response to an incident
• The Standardized Emergency Management System (BEMs) regulations require the use of ICS at the field response level
• Upland EOC:
• Coordinates emergency activities within the City of Upland • Coordinates resources and information
• Link to County, State, and Federal assets
Emergency Operations Centers (EOQ
Center for coordination of amulti-agency response to emergency or disaster • EOC responders throughout the city ready to respond 24/7 • Staffed with city departments, County OES, CHP, CalTrans, American Red Cross, state and federal agencies, and others
Keeping Partners Informed:
• Flash Reports: Contain information
that needs to be disseminated right
away
• Situation Summaries: Are typically
issued at the beginning or end of an
Operational Period to provide a full
picture of the incident
• Operational Area Coordinating
Council (OACC) Quarterly Report
460 N. Ewa A., L•C:e�M.:�A 91 Tag Ph� f10 01.41e0 F:u ! j 631a123 1 OF Ift:>t
�•'`_ r - �s�"'iiid rmergeocy Management °°IV4"
Program»rt
cet ems, an u.n.ar
CITY OF UPLAND EOC
FLASH REPORT #01 — SoCal Gas Incident
PATEITIME OF WCIDBJY; M402022 00:00 a.m
QftLEmINE gLaEPRE7- 0&171 w na 20 M.
LOCATION OF EVE Do —town Upland
CURRENT SITUATION;
Water efawaid a natural gas plpahm on V1a 200 block of Si, el on tna morning of July 30. =2
• SoCal Gas representa lrye staled they fount a feww th0 aan l gallons of water m the os prpelmes
• Comer* two local buainessas, The CM�cake Cafe & Eden Garden Fµsion Gull are aAfecmd alwV wish 13D residential service adnresaee in Ins area.
There is no ETA an wean S = mll be restored. SoCal Gas crew$ and local agencies are x.rkinq IV find the $au" of the water pANa . • SoCal Gas mit bs oelkverirg the attached memo door to door m recidante afteew This nlormarrorl a also pooled or1 h")u r axtdocr.c
EOC Command and General Staff Organization Chart
Pag
EOC Unified Director
"Decider"
Mgmt. Section:
EOC Coordinator
Liaison Officer
NO
City Attorney
Safety Officer
Security Officer
Plans/Intel
Logistics
Fin/Admin
"Thinkers"
I
"Getters"
I
"Payers"
• Web -based incident information tool
• Utilizes "boards" for the display of incident status information • Is the County's Disaster Communication Platform with over 1000 users • Is among the most robust WebEOC systems in the nation
• City Departments
• VOAD- Voluntary Organizations Active in Disaster
• County Agencies
• State & Federal Agencies
San Bernardino Coanty OA
Emergency Operations Center
y +ti
Cities and
Towns
PNP'S
Tribes
EM
School
Districts
yAM Nh:it�AIS I1FVi'}
C63—rN Y
County
Departments
Special Distncts/CSDls
_ loi
P Acava VJkYy YAo7er De ro
::-
Yti
APFtW''!IFAD
Hospitals
0SANANTONIO*G+oMuhIMAL
• Chapter 2.20 of the Upland Municipal Code —Emergency Organization and Function
• The declared purposes of this chapter are to provide for the preparation and carrying out of plans for the protection of persons and property within this city in the event of an emergency; the direction of the emergency organization and the coordination of the emergency functions of this city with all other public agencies, corporations, organizations, and affected private persons. (Prior code § 2420.1)
During an Emergency:
• The City Council sets the standards for disaster response and recovery, through leadership, policy decisions, and communications. Guidance on priorities and objectives based on situational needs and the Emergency Plan During Peace Time:
• The City Council advocates for their constituent's and communities' needs by providing leadership and encouraging participation in preparedness and mitigation programs
Emergency Proclamations and Disaster Cost Recovery:
• Provide support to impacted communities
Emergency Measures (Examples):
• Curfew orders, water contamination, etc.
Recovery Decisions (Examples):
• Long-term sheltering, waiver of fees, solid waste and debris removal, community redevelopment/rebuilding, infrastructure
Communications:
• Provide liaison to State and Federal Officials
• Provide media interviews if needed by Joint Information Center (JIC) and/or PIO group
Elected Official Communications:
• Maintain open lines of communication with impacted communities • Coordinate with County, State, and Federal Legislative Offices regarding emergency needs (resources)
Constituents
• Direct the public to information resources (social media, 2-1-1) differences
emails - Pf"a�Y,men;�^+ email
prehiem geaerations dfi��Culi mdhW YeUAgnl�"`0 peopleM�titexticommunia0 gn�
ifliormatian generation me55age °o«mens phone
mm pace �o iaeerynpp:� }} p
6enYreueoaz�naoi« comliunica`�
fi�tiag miuumnmiutim
generational
Media
• Coordinate all media contacts with the PIO Group
• Remain available for media interviews as requested by the Joint Information Center (JIC) or PIO Group
• Only share intelligence —not information
Information versus Intelligence
Information is unconfirmed communications:
• Information types (i.e., radio traffic, incident communications, news media, unvetted social media/websites, etc.)
Intelligence is verified information/confirmed by the incident:
• Intelligence is "verified"
• "Good intelligence is a slower process"
• Becomes the basis for decisions
Rpply F iAbDrs
-66
rarxaste�
Palmdale
Sarrta CJa ri•[a ~�
�2d
2 �In
Simi Valley
Thousand Oaks
Los lkatgalel� oldest C�virsa fl�'ti�r'� ss
_ Coror�a
R a.dor.do a.�.� ofL�aheim ��
6 Long 6ea c#� a$a Sy
QHc•r.l n 6�a-c1-� �
� I..ak� Forest
:.- oLaguna Niguel
San Clem erne
County of Los AnOares_ California State Parks. Esri_ HERE. erm i. , FAC}. METIfl'ti... Powered by Esii
� 1
Sc u-- d
OutagUag e
r = /7 PS PS
PS PS Actfv�
PSPS Linder
Consideration
High Fire Risk
Area
Circuit{s}
Y,+Sajor 4u#age
Rotat9ng
171 tJutage Group
E1/ Charging
Statifln
Re so uree
Center
drew Vehicle
• 07:30 am PSPS in effect
• California power outages continue in San Bernardino County. 20,444 SoCal Edison Customers without electricity.
• The following Circuits have been shut down: FERRARA, CAMP BALDY & SANTORINI • The circuits service 3,000 residential customers plus a Dialysis Center, Stater Bros. Grocery Store, Planned Parenthood, Starbucks, Magnolia Elementary, the Upland Metrolink Station, and the Senior Center.
• Weather: gusty Winds, 90 degrees, and dry
• SCE setup a Community Crew Vehicle (CCV) at Memorial Park in the parking lot near Friends of Upland Animal Shelter from 8AM- 1 OPM. CCV's answer customer questions about the outages and provide resources, allow customers to charge their electronics, also distributes customer resiliency kits containing solar -powered battery chargers, emergency lightbulbs and other items to help when the power is out.
• Part 1: Answer the exercise questions listed
• Part 2: Media Press Conference
• The Joint Information Center (JIC)/ PIO Group requests that each council member give a press conference/media interview for their district.
• Prepare for your press conference/interview by answering the questions presented on the next slide in a press conference format. Please incorporate your answers to the questions in Part 1 in your press conference statement.
• You will have 15 minutes to prepare for your press conference/interview, then present your statement.
• Part 1: Exercise Questions
• At 8:30 am the EOC Director activates the EOC and notifies the council to request what?
• Based on the scenario what issues will be critical?
• Based on the scenario what resources will be needed?
• Part 2: Press Conference
• The Joint Information Center (JIC)/ PIO Group requests council give a media interview. What information are you sharing?
• Create a list of action items (tasks) that you anticipate will need to be addressed immediately by you in response to the scenario.
• Using verified intelligence what might you say to reassure constituents in your district?
• The Upland Emergency Management Program is currently working on the following:
• Technology Recovery Plan (TRP)
• Government Continuity Plan/ Department Emergency Operations Plan (DEOP) • Upcoming Events:
• Upland Police Open House
45 It
�A
Contact Information:
� Klasha Ray, Emergency Services Officer
Phone: 909-356-3998 or 909-855-5365
�r Email: Klasha.Rav(a),oes.sbcountvGov