Agenda packet — Upland City Council, November 13, 2023 (part 1 of 2)

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:'IEETING OF THE CITY COUNCIL
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Bill Vclto,Mayor
Carlos A.Garcia, Mayor Pro Tent- District 3 Michael Blay,City Manager James Rreit1In�,Counrilmenther- District 2 Stephen P. Deitnrh,City Attorney Shannon Maust,Cnuncilnreinher - Distrirt I Keri Johnson, City Clerk Rudy Zunlga, Councilnicntber- District 4
Monday, November 13, 2023
Open session begins at 7:00 p.m.

City Council Chamber
City Hall, 460 N. Euclid Avenue
Residents may observe the City Council meetings remotely via livestream on the City website, Spectrum Cable TV Channel 3, or Frontier Cable TV Channel 26.

Pages

1. CALL TO ORDER AND ROLL CALL

2. ADDITIONS-DELETIONS TO AGENDA

3. ORAL COMMUNICATIONS
This is a time for any citizen to comment on item listed on the closed session agenda only. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. The use of visual aids will be included in the time limit.

CLOSED SESSION BEGINS AT 6:00 p.m.

4. CLOSED SESSION
a. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS California Government Code Section 54956.8
Property: 1,400 square foot parcel located on the east side of Grove Avenue, approximately 470 feet north of Foothill Boulevard in the City of Upland (Assessor Parcel Number: 0207-462-02)
City Negotiators: City Manager Michael Blay and Development Services Director Robert Dalquest
Negotiating Party: Jonathan K. Cornelius, Fore Property Company Under Negotiation: Price and terms of payment

b. CLOSED SESSION PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957
Title: City Manager

5. INVOCATION
Reverend Jan Chase, Unity Church of Pomona

6. PLEDGE OF ALLEGIANCE
Junior Girl Scout Troop 3564

7. PRESENTATIONS
Presentation of Certificates of Recognition to Upland Hilltoppers All Star 8U girls softball team taking first place in the Upland All Star Tournament Presentation of Certificates of Recognition to Upland Hilltoppers 10U girls softball team for their advancement to the Western Nationals Tournament Presentation of Certificates of Recognition to Upland Hilltoppers 14U girls softball team for taking second place at the C District Championships and advancing to the California State Games
Proclamation declaring Saturday, November 25, 2023 as Small Business Saturday, accepted by the Historic Downtown Upland Merchant's Association

8. CITY ATTORNEY

9. ORAL COMMUNICATIONS
This is a time for any citizen to comment on any item listed or not listed on the agenda.

Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. Speakers will be given five (5) minutes during public hearings. The use of visual aids will be included in the time limit. Public comments and questions for the purpose of hearing current matters of concern in our community and to provide citizens a method for the public to hear those concerns in an open venue is encouraged. However, under the provisions of the Brown Act, the City Council is prohibited from discussion of items not listed on the agenda, and therefore, the City Council, City Manager, or City Attorney will take communications under advisement for consideration and appropriate response or discussion at a later time.

Individuals who demonstrate disruptive conduct during City Council meetings that prevent the City Council from conducting its meeting in an orderly manner are guilty of a misdemeanor as stated in PC403, disrupting a public meeting, and are subject to removal from the chamber or arrest.

10. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the legislative body request specific items be removed from the Consent Calendar for separate action.

Recommended Action:

Approve the Consent Calendar
a. APPROVAL OF MINUTES 7
Recommended Action:

Approve the Regular Meeting Minutes of October 23, 2023 and the Special Workshop Minutes of October 30, 2023. (Staff Person: Keri Johnson) b. CONSIDER ADOPTING A RESOLUTION APPROVING A TICKET 12

DISTRIBUTION POLICY
CEQA: Not a Project.

Recommended Action:

Adopt a Resolution approving a Ticket Distribution Policy Pursuant to Fair Political Practices Commission Regulation 18944.1. (Staff Person: Keri Johnson) c. CONSIDER ADOPTING A RESOLUTION ESTABLISHING AN ELECTRONIC 20

SIGNATURE POLICY
CEQA: Not a Project.

Recommended Action:

Adopt a Resolution establishing an Electronic Signature Policy for select City documents to provide City Staff and external partners with an alternative method to secure legally binding signatures and authorizations. (Staff Person: Keri Johnson)
d. CONSIDER APPROVAL OF CITY PROSECUTOR AGREEMENT WITH CIVICA 28

LAW GROUP, APC
CEQA: Not a Project.

Recommended Action:

Terminate the legal services agreement with Silver & Wright LLP and enter into a new legal services agreement with Civica Law Group, APC. (Staff Person:

Marcelo Blanco)
e. CONSIDER ACCEPTANCE OF THE 2020 JUSTICE ASSISTANCE GRANT AND 39

APPROPRIATE THE FUNDS
CEQA: Not a Project
Recommended Action:

Accept the City's share of the 2020 Justice Assistance Grant award in the amount of $15,597 from the Department of Justice, Bureau of Justice Assistance; approve the expenditure plan, direct Finance to allocate the grant funds to Fund 219; and authorize the Police Chief to execute any and all documents necessary to implement the grant. (Staff Person: Marcelo Blanco)
f. CONSIDER AWARD OF BID FOR PROJECT NO. 92101 & 92109, RESERVOIR 42 R-2 & R-16 OVERFLOW AIR GAP INSTALLATION PROJECT (BID NO. 2023- 10)
CEQA: Categorically exempt from further review pursuant to Section 15301(c).

Recommended Action:

Approve the plans and specifications for Project No. 92101 & 92109 Reservoir R- 2 & R16 Overflow and Air Gap Installation; award a construction contract to T.E.

Roberts, Inc in the amount of $105,252; approve a construction contingency in the amount of $15,748 for a total amount of $121,000; and authorize the City Manager to execute the agreement and any future amendments within the City Manager's authority. (Staff Person: Braden Yu)
g. CONSIDER ACCEPTANCE OF ACTIVE TRANSPORTATION PROGRAM 44

GRANT AWARD
CEQA: Not a Project.

Recommended Action:

Accept the Active Transportation Program Cycle 6 grant award (#42101) of $300,000 and appropriate the funds. (Staff Person: Braden Yu) h. CONSIDER APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT FOR 72

A CITYWIDE TRAFFIC SIGNAL SYSTEM ASSESSMENT & MASTER PLAN CEQA: Categorically Exempt from the California Environmental Quality Act pursuant to Section 15306.

Recommended Action:

Award a professional services agreement with Advantec Consulting Engineers, Inc. for a Citywide Traffic Signal System Assessment and Master Plan in the amount of $169,190; approve a contingency in the amount of $2,810, for a total amount of $172,000; and authorize the City Manager to execute the agreement and any future amendments within the City Manager's authority. (Staff Person:

Braden Yu)
i. APPROVAL OF OCTOBER WARRANT AND PAYROLL REGISTERS 196 CEQA: Not a Project.

Recommended Action:

Approve the October warrant registers (check numbers 45295-45629 and direct disbursements totaling $8,128,825.13 and payroll registers totaling $1,753,760.93 (check numbers 163525-163025 and electronic fund transfers 43308-43842). (Staff Person: Stephen Parker)
j. REPORT ON 2023 LEMON FESTIVAL FINANCIALS 204 CEQA: Not a Project
Recommended Action:

Receive and file the Soundkilz Inc. Profit and Loss Statement relating to the 2023 Upland Lemon Festival and approve a budget adjustment increasing revenues and expenses by the $23,612.98 the City is receiving from the event. (Staff Person: Stephen Parker)
k. CONSIDER APPROVAL OF PROCUREMENT OF CONCRETE TABLES AND 207

WASTE RECEPTACLES FOR CITY PARKS USING ARPA FUNDS
CEQA: Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to Article 19, Section 15301.

Recommended Action:

Approve the procurement of concrete tables and waste receptacles from Outdoor Creations Inc. in the amount of $89,992.80; and authorize the City Manager to execute any necessary documents to complete the purchase. (Staff Person:

Stephen Parker)
I. CONSIDER APPROVAL OF SALARY RANGE ADJUSTMENT FOR BUSINESS 210

LICENSE INSPECTOR JOB CLASSIFICATION
CEQA: Not a Project.

Recommended Action:

Approve the salary range adjustment for the Business License Inspector job classification from Salary Range 23 ($49,847.63-$63,619.61) to Salary Range 25 ($52,371.17-66,840.36). (Staff Person: Stephen Parker)

11. PUBLIC HEARINGS
a. IMPLEMENTATION OF SENATE BILL 998 DISCONTINUATION OF 212

RESIDENTIAL WATER SERVICE POLICY
CEQA: Not a Project.

Recommended Action:

The City Council will conduct a public hearing to consider implementation of Senate Bill 998, Discontinuation of Residential Water Service Due to Nonpayment Policy. (Staff Person: Stephen Parker)

1. Staff Presentation

2. Hold Public Hearing

3. Close Public Hearing

4. Approve a Resolution adopting the City's written policy regarding Discontinuation of Residential Water Service Due to Nonpayment

5. Hold first reading by title only, waive further reading, and introduce an Ordinance repealing and replacing Chapters 12.030 through 12.100 and Chapter 34 of Title 13 of the Upland Municipal Code relative to the implementation of the City's Senate Bill 998 (SB 998) Policy on Discontinuation of Water Service Due To Nonpayment

12. COUNCIL COMMITTEE REPORTS
a. COUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR

CONFERENCE ATTENDANCE
Councilmembers will provide oral reports on any meetings, trainings, or conferences they attended on behalf of the City. This item is for information only.

13. BUSINESS ITEMS

14. COUNCIL COMMUNICATIONS

15. CITY MANAGER

16. ADJOURNMENT

The next regularly scheduled City Council meeting is Monday, November 27, 2023.

NOTE: If you challenge the public hearing(s) or the related environmental determinations in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City of Upland, at, or prior to, the public hearing.

All Agenda items and back-up materials are available for public review at the Upland Public Library, downstairs reference desk at 450 North Euclid Avenue, the City Clerk's Office at 460 North Euclid Avenue and the City website at www.uplandca.gov .

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, 909-931-4120.

Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA Title II] On November 8, 2023 a true and correct copy of this agenda was posted on the bulletin boards at 450 N. Euclid Avenue (Upland Public Library) and 460 N. Euclid Avenue (Upland City Hall) and the City website at www.uplandca.gov

MINUTES OF THE REGULAR MEETING OF THE UPLAND CITY COUNCIL October 23, 2023
7:00 p.m.

City Council Chamber
City Hall, 460 N. Euclid Avenue
Members Present: Mayor Bill Velto, Councilmember James Breitling, Councilmember Carlos A. Garcia, Councilmember Shannan Maust, Councilmember Rudy Zuniga
Staff Present: City Manager Michael Blay, City Attorney Stephen P. Deitsch, City Clerk Keri Johnson

1. CALL TO ORDER AND ROLL CALL
The regular meeting of the Upland City Council was called to order by Mayor Bill Velto at 6:00 p.m. in the Council Chamber of the Upland City Hall.

2. ADDITIONS-DELETIONS TO AGENDA
None.

3. ORAL COMMUNICATIONS
None.

CLOSED SESSION - 6:00 p.m.

4. CLOSED SESSION
At 6:01 p.m. Mayor Velto announced that the City Council would recess to Closed Session pursuant to Government Code
a. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS California Government Code Section 54956.8
Property: Approximately 160 feet west of the southwest corner of Washington Boulevard and 6th Avenue in the City of Upland (Assessor Parcel Number, APN:
1046-233-25)
City Negotiators: City Manager Michael Blay, Development Services Director Robert Dalquest, and Economic Development Coordinator Melecio Picazo Negotiating Party: Crestwood Communities, Inc.

Under Negotiation: Price and terms of payment
b. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS California Government Code Section 54956.8
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Property: 650 Diamond Court in the City of Upland (Assessor Parcel Number:
1046-351-12)
City Negotiators: City Manager Michael Blay, Development Services Director Robert Dalquest, Economic Development Coordinator Melecio Picazo, and Housing Manager Diane Cotto
Negotiating Party: Eusebio Leon
Under Negotiation: Price and terms of payment
The Council reconvened in open session at 7:00 p.m.

5. INVOCATION
Pastor Noel Anderson, First Presbyterian Church

6. PLEDGE OF ALLEGIANCE
Led by Nathan Stewart

7. PRESENTATIONS
Presentation of checks from Supervisor Armendarez and Hagman's discretionary fund allocations for Baldy View Dog Park and Downtown Camera Projects.

8. CITY ATTORNEY
City Attorney Deitsch announced the City Council received reports on Closed Session items and there was no reportable action during Closed Session.

9. ORAL COMMUNICATIONS
Michael Miller, Chino Hills, announced an upcoming Veterans assistance event.

Javier Gonzalez, Upland, spoke about the request for proposal process for the City tow services contract and stated dissatisfaction with the process.

Sandra Hall, Upland, stated concerns regarding proposed lighting at Baldy View Dog Park.

Mary Guenthart, Upland, stated that residents near the dog park were not consulted in the plans and requested that staff involve them in the process.

Jim Thomas, Upland, announced upcoming events for Lion's Club and Veterans Day.

Monica Curie!, announced an upcoming event at the Chino Basin Water Conservation District.

10. CONSENT CALENDAR
Councilmember Maust removed Consent Calendar Item 10b for separate action.

Moved by: Councilmember Zuniga
Seconded by: Councilmember Garcia
Approve the Consent Calendar
Motion: Carried Unanimously
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a. APPROVAL OF MINUTES
Approve the Regular Meeting Minutes of October 9, 2023. c. CONSIDER ACCEPTING THE OFFICE OF TRAFFIC SAFETY STEP GRANT PT24211
Accept the Office of Traffic Safety STEP grant funds (Grant No. PT24211) and authorize the appropriation of$200,000.
d. TREASURER'S REPORT SEPTEMBER 2023
Receive and file the September 2023 Treasurer's Report. e. CONSIDER APPROVAL OF THE FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH INTERWEST CONSULTING GROUP, INC.

Approve the First Amendment to the Professional Services Agreement with Interwest Consulting Group, Inc. and authorize the City Manager to execute the Amendment.
f. CONSIDER DESIGNATION OF A PROXY FOR ANNUAL MEETING OF THE

POMONA VALLEY PROTECTIVE ASSOCIATION
Appoint Braden Yu as proxy to vote all shares at the annual shareholder's meeting of the Pomona Valley Protective Association.
b. CONSIDER APPROVAL OF TOW SERVICE AGREEMENTS
City Manager Blay answered questions regarding the request for proposal process.

Moved by: Councilmember Maust
Seconded by: Councilmember Breitling
Approve agreements with Mr. T's Towing and Steve's Towing for police towing services and authorize the City Manager to execute the agreements.

Motion: Carried Unanimously

11. PUBLIC HEARINGS

12. COUNCIL COMMITTEE REPORTS
a. COUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR

CONFERENCE ATTENDANCE
No reports.
b. PUBLIC WORKS COMMITTEE MEETING, OCTOBER 10, 2023
Chairperson Breitling provided a recap of the meeting.

13. BUSINESS ITEMS

14. COUNCIL COMMUNICATIONS
Councilmembers announced various activities and events throughout the community. 3

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15. CITY MANAGER
City Manager Blay announced a partnership with Southern California Edison in a pilot project to allow smart community technology attachments to Edison poles.

16. ADJOURNMENT
Mayor Velto adjourned the meeting at 7:41 p.m. The next regularly scheduled City Council meeting is Monday, November 13, 2023.

Keri Johnson, City Clerk
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MINUTES OF THE SPECIAL WORKSHOP OF THE UPLAND CITY COUNCIL October 30, 2023
Carnegie Library Building
123 East D Street
Members Present: Mayor Bill Velto, Councilmember James Breitling, Councilmember Carlos A. Garcia, Councilmember Shannan Maust, Councilmember Rudy Zuniga
Staff Present: Assistant City Manager Stephen Parker and City Clerk Keri Johnson

1. CALL TO ORDER AND ROLL CALL
The special workshop of the Upland City Council was called to order by Mayor Bill Velto at 3:00 p.m. in the Carnegie Library Building.

2. ORAL COMMUNICATIONS
None

3. AGENDA ITEMS
a. EMERGENCY OPERATIONS TRAINING - THE ROLE OF THE PUBLIC

OFFICIAL IN THE ICS SYSTEM AND EMERGENCY MANAGEMENT
San Bernardino County Fire Department Emergency Services Officer Klasha Ray presented the training.

At 3:39 p.m. Mayor Velto called a recess. The City Council reconvened in open session at 3:45 p.m.

The City Council participated in a tabletop exercise.

4. ADJOURNMENT
Mayor Velto adjourned the workshop at 4:28 p.m. The next regularly scheduled City Council meeting is Monday, November 13, 2023.

Keri Johnson, City Clerk
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1. Staff(kr°flit
DATE: November 13,2023
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY,CITY MANAGER
PREPARED BY:KERI JOHNSON,CITY CLERK
SUBJECT: CONSIDER ADOPTING A RESOLUTION APPROVING A TICKET DISTRIBUTION POLICY
RECOMMENDED ACTION:

It is recommended that the City Council adopt a Resolution approving a Ticket Distribution Policy Pursuant to Fair Political Practices Commission Regulation 18944.1.

GOAL STATEMENT
The proposed action supports the City's goal to comply with the reporting requirements of the Fair Political Practices Commission(FPPC)and the Political Reform Act(Act).

BACKGROUND
Occasionally,the City purchases tickets or receives complimentary tickets or passes for use by various public officials, including employees. The Act requires City officials and those employees designated in the City's Conflict of Interest Code to report these complementary tickets or passes as gifts on their Form 700,Statement of Economic Interests.

FPPC Regulation 18944.1 provides that a ticket or pass provided to a public official is not considered a gift under the Act,if the ticket or pass is distributed and used per an adopted written policy that meets the requirements of Regulation 18944.1.Consequently,for the City to continue distributing tickets or passes without it constituting a gift to the public official, the FPPC requires the adoption of a written policy that identifies a legitimate public purpose for which the ticket or pass was distributed. Under Regulation 18944.1,the public official may accept the ticket if there is a public purpose achieved through the use of the ticket and would not need to report the ticket as a gift on their annual Statement of Economic Interests,provided the use of the ticket is reported by the City in accordance with the policy.

ISSUES AND ANALYSIS
If the policy is adopted tickets and passes distributed under the policy,including tickets distributed at the behest of a City Official, must be identified on a Form 802 and posted on the City's website to comply with this Regulation.

Among other information,the form must list the official who received the ticket, a description of the event, and the public purpose served by the use of the ticket. The form must be completed and posted by the City Clerk's office within 45 days of distribution of a ticket or pass. Additionally,the policy must be posted on the City's web site within 30 days of adoption and a link to such website must be forwarded to the FPPC by the City Clerk.

ENVIRONMENTAL DETERMINATION
The proposed action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment)and 15060(c)(3)(the activity is not a project as defined in Section 15378)of the State CEQA Guidelines, California Code of Regulations,Title 14,Chapter 3,because it has no potential for resulting in physical change to the environment, directly or indirectly. Further, if the activity is deemed a project this City Council finds that this Resolution is exempt pursuant to Section 15061(b)(3)of the State CEQA Guidelines.

FISCAL IMPACTS
There is no fiscal impact associated with this action.

ALTERNATIVES
Provide alternative direction to staff.

CEQA:Not a Project.

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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

UPLAND APPROVING A TICKET DISTRIBUTION POLICY

PURSUANT TO FAIR POLITICAL PRACTICES COMMISSION
REGULATION 18944.1
WHEREAS, the City of Upland ("City"), from time to time, receives event tickets and/or passes from public and private entities and individuals, or purchases event tickets and/or passes for events; and
WHEREAS, under Fair Political Practices Commission (FPPC) Regulation 18946, a "Ticket" is defined as "anything that provides access, entry, or admission to a specific future event or function and for which similar tickets are sold to the public to view, listen to, or otherwise take advantage of the attraction or activity for which the ticket is sold and includes any benefits that the ticket provides" and "Pass" is defined as "a ticket that provides repeated access, entry, or admission to a facility or series of events and for which similar passes are sold to the public"; and WHEREAS, the City finds that the receipt of all such tickets and/or passes are public resources; and
WHEREAS, the City desires to distribute these public resources in a manner that furthers the City's purposes as reasonably described herein, which includes the promotion of the City, its resources, and facilities; and WHEREAS, FPPC Regulation 18944.1 authorizes the City Council to adopt a written policy governing the distribution of complimentary tickets and passes that includes a statement describing the public purpose to be accomplished by the distribution of tickets and passes; and
WHEREAS, when complimentary tickets and passes are distributed pursuant to a qualifying policy, such tickets are not considered gifts under FPPC Regulations; and
WHEREAS, the FPPC has clearly stated that it recognizes the discretion of the legislative or governing body of an agency to determine whether the distribution of tickets and/or passes serves a legitimate public purpose, provided that the determination is consistent with state law.

NOW, THEREFORE, the City Council hereby finds, determines and resolves as follows:

Section 1. All of the above recitals are true and correct and are incorporated herein by reference.

Section 2. The City Council hereby approves and adopts the "Ticket Distribution Policy Pursuant to FPPC Regulation 18944.1" attached hereto as Exhibit "A" and on file in the office of the City Clerk.

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Resolution No.

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Section 3. Compliance with California Environmental Quality Act. The City Council finds that this Resolution is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Further, if the activity is deemed a project this City Council finds that this Resolution is exempt pursuant to Section 15061(b)(3) of the State CEQA Guidelines.

Section 4. Certification. The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original resolutions.

Section 5. Severability. If any section, subsection, subdivision, sentence, or clause or phrase in this Resolution or any part thereof is for any reason held to be unconstitutional, invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Resolution or any part thereof. The City Council hereby declares that it would have adopted each section irrespective of the fact that any one or more subsections, subdivisions, sentences, clauses, or phrases are declared unconstitutional, invalid, or ineffective.

Section 6. Effective Date. This Resolution shall become effective immediately.

PASSED, APPROVED and ADOPTED this 13th day of November, 2023.

Bill Velto, Mayor
I, Keri Johnson, City Clerk of the City of Upland, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 13th day of November, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTEST:

Keri Johnson, City Clerk

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CITY OF UPLAND
TICKET DISTRIBUTION POLICY PURSUANT TO FPPC REGULATION 18944.1

1. PURPOSE AND INTENT
The purpose of this Policy is to establish a fair and equitable process for the distribution of complimentary tickets or passes in compliance with the requirements set forth in Fair Political Practices Commission Regulation 18944.1. This Policy is subject to all applicable FPPC Regulations and the Political Reform Act , as now exist or may hereafter be added or amended.

2. DEFINITIONS

2.1 Unless otherwise expressly provided herein, the words and terms used in this Policy shall have the same meaning as that ascribed to such words and terms in the FPPC Regulations and the Political Reform Act.

2.1.1 "City" shall mean the City of Upland and any departments, boards, committees, and commissions thereof.

2.1.2 "City Official" shall mean every official, officer, agent, and employee of the City who is obligated to file an annual Statement of Economic Interests (FPPC Form 700) under the Political Reform Act or the City's current conflict of interest code.

2.1.3 "City Venue" shall mean and refer to any facility owned, controlled, or operated by the City.

2.1.4 "FPPC" shall mean and refer to the California Fair Political Practices Commission.

2.1.5 "Immediate Family" shall mean the spouse and dependent children of the City Official. The term spouse includes registered domestic partners recognized by state law. The term dependent children shall mean a child, including an adoptive child or stepchild, of a City Official who is under 18 years old and who the City Official is entitled to claim as a dependent on his or her federal tax return.

2.1.6 "Pass" shall mean a "Pass" as defined in FPPC Regulation 18946 as may be amended from time to time, but which currently defines "Pass" as "a ticket that provides repeated access, entry, or admission to a facility or series of events and for which similar passes are sold to the public."

2.1.7 "Policy" shall mean and refer to this Policy Regarding the Distribution of Complimentary Tickets or Passes Pursuant to FPPC Regulation 18944.1

2.1.8 "Political Reform Act" shall mean California Political Reform Act of 1974 (Government Code Sections 81000, et seq., as the same may be amended from time to time) and the FPPC Regulations.

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2.1.9 "Ticket" shall mean a "Ticket" as that term is defined in FPPC Regulation 18946 as amended from time to time, but which currently defines a "Ticket" as "anything that provides access, entry, or admission to a specific future event or function and for which similar tickets are sold to the public to view, listen to, or otherwise take advantage of the attraction or activity for which the ticket is sold and includes any benefits that the ticket provides."

3. APPLICATION OF POLICY

3.1 This Policy shall be applicable to every officer, agent and employee of the City who is obligated to file an annual Statement of Economic Interests (Form 700) under the Political Reform Act or the City's current conflict of interest code.

3.2 This Policy governs the distribution of Tickets or Passes by the City to a City Official, or at the behest of a City Official, that are either:

3.2.1 Gratuitously provided to the City by an outside source;

3.2.2 Acquired by the City by purchase;

3.2.3 Acquired by the City as consideration pursuant to the terms of a contract for the use of a city venue; or

3.2.4 Acquired and distributed by the City in any other manner.

3.3 This Policy does not apply to the following:

3.3.1 Other items of value. Any other item of value provided to the City or any City Official, regardless of whether received gratuitously or for which consideration is provided.

3.3.2 Sources other than the City. Tickets or Passes provided by sources other than the City.

3.3.3 Taxable Income. A Ticket or Pass received by a City Official from the City where both the City Official and the City treat and report the value of the Ticket or Pass as taxable income consistent with applicable state and federal income tax laws and the Ticket is reported as income.

3.3.4 Reimbursement. A Ticket or Pass distributed by the City to a City Official if such City Official pays to the City the fair value of the ticket within 30 days of receipt.

3.3.5 Ceremonial Roles. A Ticket provided to a City Official so that the City Official may perform a ceremonial role on behalf of the City or as part of his or her job duties to assist the official performing the ceremonial role, is not a gift as provided by FPPC Regulation 18942(a)(13)., so long as the City complies with the posting provisions set forth in FPPC Regulation 18944.1, subdivision (d). Any official who attends the event as part of the person's job duties to assist the official who is performing the ceremonial role has not received a gift or income by attending the event.

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4. GENERAL PROVISIONS

4.1 No right to Tickets or Passes: The use of complimentary Tickets or Passes is a privilege extended by the City and not the right of any person to which the privilege may from time to time be extended.

4.2 Limitation on Transfer of Tickets or Passes: Tickets or Passes distributed to a City Official pursuant to this Policy shall not be transferred to any other person, except to members of such City Official's Immediate Family or no more than one (1) guest solely for their attendance at the event. If a City Official transfers a Ticket or Pass he or she has received from the City to another person (other than the permitted transfers listed in the preceding sentence), as opposed to returning the Ticket or Pass to the City for redistribution, then the value of the Ticket or Pass he or she transfers shall constitute a gift to him or her and shall be reportable as provided by FPPC Regulations.

4.3 Prohibition Against Sale of or Receiving Reimbursement for Tickets or Passes: No person who receives a Ticket or Pass pursuant to this Policy shall sell or receive reimbursement for the value of such Ticket or Pass.

4.4 No Disproportionate Use. There shall be no disproportionate use of Tickets or Passes by any City Council member, the City Manager, or any department head.

5. TICKET ADMINISTRATOR

5.1 The City Manager or his/her designee shall be the Ticket Administrator for purposes of implementing the provisions of this Policy.

5.2 The Ticket Administrator shall have the authority, in his or her sole discretion, to establish procedures for the distribution of Tickets or Passes in accordance with this Policy. Such authority includes the power to distribute such a Ticket or Pass to the City Manager, provided that doing so is otherwise consistent with this Policy. All requests for Tickets or Passes that fall within the scope of this Policy shall be made in accordance with the procedures established by the Ticket Administrator.

5.3 The Ticket Administrator shall determine the fair value of Tickets or Passes distributed by the City for purposes of reporting, pursuant to Section 9 of this Policy.

5.4 The Ticket Administrator, in his or her sole discretion, may revoke or suspend the Ticket privileges of any person who violates any provision of this Policy or the procedures established by the Ticket Administrator for the distribution of Tickets or Passes.

5.5 For the purposes of implementing this Policy, and completing and posting FPPC Form 802, the Ticket Administrator shall be the"Agency Head."The Office of the City Clerk is delegated responsibility for completing and posting the FPPC Form 802.

6. CONDITIONS UNDER WHICH TICKETS OR PASSES DISTRIBUTED TO CITY OFFICIALS ARE

NOT CONSIDERED A GIFT UNDER THE POLITICAL REFORM ACT

6.1 The Ticket Administrator distributes complimentary Tickets or Passes to City Officials only pursuant to this Policy.

6.2 The Ticket or Pass is not earmarked by an outside source for use by specific City Official(s).

The Ticket Administrator must determine, in its sole discretion, who uses the Ticket or Pass.

6.3 The Ticket or Pass must be reported pursuant to Section 9 of this Policy.

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Page 17 of 245 ends

6.4 The distribution of the Ticket(s) to, or at the behest of, the City Official must accomplish or further one or more of the following governmental and/or public purposes:

6.4.1 Facilitating the performance of a ceremonial role or function by a City Official on behalf of the City at an event, for which the City Official may receive enough Tickets or Passes for the City Official and each member of his or her Immediate Family.

6.4.2 Facilitating the attendance of a City Official at an event where the job duties of the City Official require his or her attendance at the event, for which the City Official may receive enough Tickets or Passes for each member of the City Official's Immediate Family.

6.4.3 Promotion of intergovernmental relations and/or cooperation and coordination of resources with other governmental agencies, including, but not limited to, attendance at an event with or by elected or appointed public officials from other jurisdictions, their staff members, and their guests.

6.4.4 Economic or business development purposes on behalf of the City.

6.4.5 Promotion of City resources and/or facilities available to Upland residents.

6.4.6 Promotion of City-run, sponsored or supported community events, activities, or programs.

6.4.7 To monitor and evaluate the value of City-run, sponsored or supported community events, activities, or programs to the City, including but not limited to, evaluation of the venue, quality of performances and compliance with City policies, agreements, and other requirements.

6.4.8 Promotion and evaluation of events, activities, or programs at City venues, including but not limited to, evaluation of the venue, quality of performances and compliance with City policies, agreements, and other requirements.

6.4.9 Promoting, supporting and/or showing appreciation for programs or services rendered by charitable and non-profit organizations benefiting Upland residents.

6.4.10 Promotion of City tourism on a local, state, national or worldwide scale.

6.4.11 Business retention or attraction on a local, state, national or worldwide scale.

6.4.12 Promotion of City recognition, visibility, and/or profile on a local, state, national or worldwide scale.

6.4.13 Encouraging Upland resident and business support for attendance at local events.

6.4.14 Encouraging participants in City sponsored programs to attend local events.

Attracting or rewarding volunteer public service.

6.4.15 Encouraging or rewarding significant academic, athletic, or public service achievements by Upland students, residents, or businesses.

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6.4.16 Attracting and retaining highly qualified employees in the City service. Recognizing or rewarding meritorious service by a City employee.

6.4.17 Promoting enhanced City employee performance or morale.

6.4.18 As an incident to the above public purposes, allowing for the Immediate Family of the City Official to accompany the City Official to events to accomplish any of the purposes listed in this Policy.

6.5 The City Official receiving a Ticket or Pass shall prepare a written inspection report of findings and recommendations if part of the public purpose for which the Ticket or Pass was received was for the public oversight or inspection of facilities.

7. TICKETS OR PASSES DISTRIBUTED AT THE BEHEST OF A CITY OFFICIAL

7.1 Only the following City Officials shall have authority to behest Tickets or Passes: City Council Members, the City Manager, the Assistant City Manager, and Department Heads.

7.2 Tickets or Passes shall be distributed at the behest of a City Official only for one or more public purposes set forth in Section 6.4 above.

7.3 If Tickets or Passes are distributed at the behest of a City Official, such City Official shall not use one of the Tickets or Passes so distributed to attend the event.

8. OTHER BENEFITS

8.1 The distribution of Tickets or Passes pursuant to this Policy shall not constitute a "gift" to the City Official receiving the Ticket, however, other benefits, such as food or beverage or other gifts provided to the City Official that are not given to the general public as part of the Ticket or Pass admission, will need to be accounted for as gifts.

8.2 If the City receives complimentary Tickets or Passes that are earmarked for particular City Officials, then the Tickets or Passes are considered gifts to that particular City Official. If these Tickets or Passes are not returned unused to the provider within thirty (30) days of receipt, then the City Official must comply with the applicable FPPC gift limit regulations and reporting regulations.

9. POSTING AND DISCLOSURE REQUIREMENTS

9.1 Within 30 days of adoption or amendment of this Policy, the Policy shall be posted on the City's website and a link to the website that displays the City's Policy shall be e-mailed to the FPPC in order for the FPPC to post the link on its website.

9.2 Within 45 days of distribution of a Ticket or Pass, the City must report the distribution on FPPC Form 802 containing the information required to be reported under FPPC Regulation 18944.1(d), and post the Form 802 on the City's website and a link to the website that displays the City's Form 802s shall be e-mailed to the FPPC in order for the FPPC to post the link on its website.

9.3 This Policy and the City's Form 802s are public records and are subject to inspection and copying under Government Code Section 81008.

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..t �pl"� CITY FU P LA N D
"The City of Gracious Living"
tIFOBS

1. Staff(kr°flit
DATE: November 13,2023
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY,CITY MANAGER
PREPARED BY:KERI JOHNSON,CITY CLERK
SUBJECT: CONSIDER ADOPTING A RESOLUTION ESTABLISHING AN ELECTRONIC SIGNATURE POLICY
RECOMMENDED ACTION:

It is recommended that the City Council adopt a Resolution establishing an Electronic Signature Policy for select City documents to provide City Staff and external partners with an alternative method to secure legally binding signatures and authorizations.

GOAL STATEMENT
The proposed action supports the City's goal to improve staff efficiency and provide staff with the resources needed to deliver services to the City of Upland.

BACKGROUND
In 1995,the California Legislature passed Government Code Section 16.5,authorizing public entities to accept digital signatures if they comply with stringent verification requirements.

In 1999, California adopted a version of the Uniform Electronic Transactions Act("UETA") (California Civil Code Sections 1633.1 to 1633.17),providing that electronic signatures would have the same legal effect as a wet or manual signature.

In August 2016,Governor Brown signed AB 2296 to clarify that State and local agencies can use both electronic and digital signatures and that a digital signature is a subset of electronic signature in which Government Code Section

16.5 only applies when a public entity uses a digital signature.

The City of Upland has been using traditional"wet"signatures for documents between the City and external parties.

The process generally takes from days to weeks, and involves steps like printing, scanning, and mailing. Therefore, the City is seeking a method to streamline its document signing process with external partners to improve productivity and save resources. Digital signatures will be utilized for contracts not requiring notarization, which is the vast majority of the contracts the City executes.

ISSUES AND ANALYSIS
Government Code section 16.5 states that in any written communication with a public entity,in which a signature is required or used,any party to the communication may affix a signature by use of a digital signature that complies with the requirements of this section.

The use of a digital signature shall have the same force and effect as the use of a manual signature if and only if it embodies all of the following attributes:

1. It is unique to the person using it.

2. It is capable of verification.

3. It is under the sole control of the person using it.

4. It is linked to data in such a manner that if the data are changed,the digital signature is invalidated,and

5. It conforms to regulations adopted by the Secretary of State.

Government Code section 16.5 also states that the use or acceptance of a digital signature is at the option of the parties to the transaction and nothing in the law requires a public entity to use or accept the submission of a document containing a digital signature.

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The Secretary of State maintains a list of approved certification authorities authorized to issue certificates for digitally signed communication with public entities in California. DocuSign is among the approved authorities and has been commonly used for signing documents. The City has chosen DocuSign for their reputation and being a widely recognized authority.

The proposed policy would apply to all signatures used in processing various City documents as allowed by law and assumes the City signer has been given the authority to sign as determined by the City Council or City signing authority limits. Each Department Head has the discretion to decide whether to permit the use of electronic signatures.

Departments will work with the City Clerk and City Attorney to determine where applicable laws permit an electronic signature to be used.

ENVIRONMENTAL DETERMINATION
The proposed action is not subject to the California Environmental Quality Act(CEQA). Section 15378 of the CEQA Guidelines defines a project subject to CEQA. The proposed action is not included within the definition of a"project" and thus is exempt.

FISCAL IMPACTS
The annual cost for the DocuSign Business Pro Plan is approximately $480 and there is sufficient funding in the Information Technology FY 2023/24 operating budget to cover the cost of the plan. Utilizing digital signatures will create administrative efficiencies that will result in cost savings over time.

ALTERNATIVES
Provide alternative direction to staff.

CEQA:Not a Project.

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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

UPLAND, ESTABLISHING AN ELECTRONIC SIGNATURE USE

POLICY FOR SELECT CITY DOCUMENTS
WHEREAS, electronic signatures have become increasingly common in public and private transactions; and
WHEREAS California Government Code, Section 16.5 expressly authorizes municipalities to use electronic signatures with appropriate security standards in place; and
WHEREAS the Uniform Electronic Transactions Act ("UETA" codified at Civ.

Code § 1633.1 et seq.) generally governs the use of"electronic signatures" by parties to a transaction; and
WHEREAS the technology implemented by the City for digital and electronic signatures will be in compliance with state law and the digital and electronic signature regulations set forth by the California Secretary of State; and WHEREAS using appropriate electronic signature technology would allow the City to collect and preserve signatures on documents quickly, securely, and efficiently, and also reduce use of paper, facilitate document retention, and generally contribute to a sound City-wide records management system; and WHEREAS electronic signatures vary in their level of security, user- friendliness, and verifiability, the conditions under which they are accepted for public records are a governmental affair for the City to determine and for which the City may set policy; and
WHEREAS City staff has increasingly been asked to execute contracts electronically under the provisions of the UETA, but has been unable to do so without a policy from the City Council authorizing electronic signatures; and WHEREAS the City seeks to provide its residents, businesses, vendors, and contractors the opportunity to submit information or transact business with the City electronically to the greatest extent practicable.

NOW, THEREFORE, the City Council of the City of Upland hereby finds, determines and resolves as follows:

Section 1. The foregoing recitals are true and correct.

Section 2. The City of Upland Electronic Signature Use Policy, attached as Exhibit A of this Resolution, is hereby adopted. The City Manager or his designee, in consultation with the City Attorney, may subsequently amend the Policy and adopt additional guidelines as necessary to implement the Policy's stated purpose.

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Section 4. Certification. The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original resolutions.

Section 6. Effective Date. This Resolution shall become effective immediately.

PASSED, APPROVED and ADOPTED this 13th day of November, 2023.

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTEST:

Keri Johnson, City Clerk

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of IT
�.14s %

CITY OF UPLAND

ELECTRONIC SIGNATURE POLICY

PURPOSE
The City of Upland Electronic Signature Policy shall be used by the City Clerk's office and Departments using electronic signature technology to collect and preserve signatures on documents. Electronic signatures increase productivity and ensure convenient, efficient, timely, secure, and appropriate access to City information. In addition to increasing productivity and efficiency, this Policy furthers the City's on-going efforts to implement more electronic solutions.

This Policy establishes when electronic signature technology may replace a hand-written signature, with the goal of encouraging the use of paperless, electronic documents whenever appropriate and allowed by law. This policy applies to all signatures used in processing various City documents as allowed by law and assumes the City signer has been given the authority to sign as determined by the City Council.

While the use of electronic signatures is suggested and encouraged, the Policy does not require any department to use electronic signatures, nor can the City mandate that any third party signing a document use electronic signature.

DISCUSSION
The legality and use of Electronic Signatures are governed by federal and state law. (See 15 USC §§ 7001, et seq. (U.S. Federal Electronic Signature in Global and National Commerce Act)); California Government Code §16.5; Uniform Transactions Act (California Civil Code §§1633.1, et seq.).

DEFINITIONS
Digitally Signed Communication —A message that has been processed by an acceptable technology, pursuant to 2 CCR § 22003, in such a manner that ties the message to the signer.

Message — A digital representation of information intended to serve as a written communication provided to a public entity by a public entity or a private entity.

Person—A human being or any organization capable of signing a document, either legally or as a matter of fact.

Proxy Signatures - Mean when Person A authorizes Person B to sign Person A's signature on their behalf. Proxy signatures are prohibited under this Policy Public Entity— The public entity as defined by Govt. Code §811.2. Page 24 of 245

Signer — The person who signs a digitally signed communication with the use of an acceptable technology to uniquely link the message with the person sending it.

Electronic Signature or eSignature — An electronic sound, symbol, or process attached to, or logically associated with, an electronic record and executed or adopted by a person with the intent to sign the electronic record. The Uniform Electronic Transaction ACT (UETA) authorizes use of an electronic signature for transactions and contracts among parties in California, including government agencies when both parties agree to its use. (Cal. Civ. Code §§1633.1 — 1633.17). The electronic signature must be supported by evidence that the signature is the act of the intended person. An agreement executed with an electronic signature has the same legal enforceability as a wet signature, excluding documents that are exempt.

Technology— The computer hardware and/or software-based method or process used to create signatures.

POLICY
This Policy applies to documents requiring a signature of any person where the signature is intended to show authorship, approval, authorization, or certification, as allowed by law.

It is the Policy of the City to encourage the use of electronic signatures in all internal and external activities, documents, and transactions where it is operationally feasible to do so.

Affixing an electronic signature to the document in a manner consistent with this Policy shall satisfy the City's requirements for signing a document. As used in this Policy, the term "signature" includes using initials on a document instead of a signature.

A. Department Discretion
Each Department has discretion to decide whether to permit the use of electronic signatures. Departments will work with the City Clerk and City Attorney to determine where applicable laws permit an electronic signature to be used. In addition, each department that opts to use electronic signatures must adopt/amend their business practices to support the requirements of this Policy. Additionally, departments utilizing electronic signatures shall develop procedures for use of electronic or digital signatures within their department processes.

B. Exemptions
Electronic signatures may not be used in all situations. Documents that may not be completed using electronic signatures include, but are not limited to:
• Laws governing the creation and execution of wills, codicils, or testimony trusts;
• Certain transactions governed by the Uniform Commercial Code; laws requiring specifically that identifiable text or disclosures in a record or City of Upland Electronic Signature Use Policy 2

Page 25 of 245 ends

portion of a record be separately signed, including initialed, from the record; and
• Certain transactions governed by the Business and Professions Code and Uniform Commercial Code (Cal. Civ. Code § 1633.3).

C. Requirements of eSignature
The use of electronic signatures is permitted under California Government Code §16.5 and shall have the same force and effect as the use of a "wet" or manual signature if all the following criteria are met:

1. The electronic signature is unique to the person using it.

2. The electronic signature is capable of verification.

3. The electronic signature is under the sole control of the person using it. a. Email notifications requesting electronic signatures must not be forwarded.
b. These requirements prohibit the use of proxy signatures.

4. The electronic signature is linked to the data in such a manner that if the data is changed after the electronic signature is affixed, the electronic signature is invalidated.

D. Documents Involving Other Parties
In the case of contracts or transactions which must be signed by outside parties, each party to the agreement must agree in advance to the use of an electronic signature. No party to a contract or other document may be forced to accept an electronic signature; they must be permitted to decide either way.

Such consent may be withdrawn by the other party at any time such that future documents must be signed in hardcopy format.

E. Digital Signatures Must Be Created by an Acceptable Technology For a digital signature to be valid for use by a public entity, it must be created by a technology that is acceptable for use by the State of California. An acceptable technology must be capable of creating signatures that conform to requirements set forth in California Government Code § 16.5. The technology known as Public Key Cryptography is an acceptable technology for use by public entities in California, provided that the digital signature is created consistent with 2 CCR § 22003.

F. Common Types of Documents
This policy is intended to broadly permit the use of electronic signatures.

Examples of common types of documents are listed in the following table, with notes on each type of document. Departments should work with the City City of Upland Electronic Signature Use Policy 3

Page 26 of 245 ends

Attorney to determine where applicable laws permit and electronic signature is to be used.

Document Type Examples Is Electronic Signature Notes Acceptable
Memos, Forms, Letters, and Yes Electronic Signature is other correspondence recommended
Contracts Yes Electronic Signature is
recommended
Certificates, permits Yes, if allowed by law Work with City Attorney to determine where
applicable laws permit an
1 electronic signature
Documents Requiring No
Notarization
Documents Requiring the Yes, if allowed by law Work with City Attorney to Mayor's Signature Exception: Ceremonial determine where documents, Minutes, applicable laws permit an
Resolutions and electronic signature
Ordinances
G. Storage and Archiving of Electronically-Signed Documents If a document exists only electronically, steps should be taken by each department to ensure that a fixed version of the final document is stored in the City's Electronic Document Management System. The Department should work with the City Clerk in developing an electronic filing system in a manner that is consistent with the City's document retention policy and any applicable laws.

F. Setup and Use
All City users of electronic signature technology shall conform to the rules set forth in the City's Policy.

The use of e-signature is intended to make the City of Upland business practices more efficient. The process eliminates the need to print, file, and store paper copies of documents that can now be authenticated digitally and stored electronically.

City of Upland Electronic Signature Use Policy 4

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��o� up,
°4. CI FUPLAND
4 "The City of Gracious Lining"
n°tlsoa-ti
Staff
DATE: November 13,2023
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY,CITY MANAGER
PREPARED BY:MARCELO A.BLANCO,POLICE CHIEF

MAURICE DURAN,POLICE LIEUTENANT

BRYCE MILAKOVICH,POLICE SERGEANT
SUBJECT: CONSIDER APPROVAL OF CITY PROSECUTOR AGREEMENT WITH CIVICA LAW

GROUP,APC
RECOMMENDED ACTION:

It is recommended that the City Council terminate the legal services agreement with Silver&Wright LLP and enter into a new legal services agreement with Civica Law Group,APC.

GOAL STATEMENT
The proposed action supports fiscal responsibility and fiscal accountability.Proposed legal services with Civica Law Group,APC, will provide efficient legal services with a fixed rate for most criminal cases and other effective legal services.

BACKGROUND
Since 2017,the City has retained the law firm Silver&Wright LLP to represent the City of Upland as City Prosecutors.

The services provided include but are not limited to municipal code administrative enforcement,criminal prosecutions, receiverships,civil actions,ordinance drafting,cost recovery,and related legal advice. Silver&Wright LLP currently charges the City hourly rates for these services. Silver&Wright LLP also bills the City hourly rates for conversations with personnel,mileage,and obtaining and reviewing records—specifically related to criminal complaints.

ISSUES AND ANALYSIS
Recently there has been a change in practice in billing with the City Prosecutor,law firm Silver&Wright LLP. The changes have resulted in a dramatic increase in attorneys' fees. City Prosecutor-related expenses totaled$92,230.81 in the four-month period between March and June of 2023. A similar four-month period in the same fiscal year-from November 2022 to February 2023 -totaled$48,389.22.The City experienced a 90%increase in attorney expenses in a six-month period last fiscal year,despite the number of criminal cases over the same period increasing by just 13%.

The proposal by Civica Law Group, APC,provides the City of Upland with immediate and long-term cost savings.

Civica Law Group,APC,is an experienced law group vastly knowledgeable in municipal law,including criminal and Code Enforcement cases. They are already familiar with the City's criminal and code enforcement processes and provide the same services for the City of Chino.

Civica Law Group, APC proposes to provide the City of Upland a flat rate of$15,000 monthly retainer(excluding trials,writs/appeals,probation revocations proceedings,special projects,ordinance assistance,restraining orders,etc.) for the same services and case load that is provided by Silver&Wright LLP currently. The City believes this proposal will lead to cost savings.

Attorney Services is listed as a purchasing exemption in Section 6 of the City's Purchasing Policy(see attachment).

Per the existing service agreement,the City can cancel its agreement with Silver&Wright LLP by giving a 30-day notice. The Police Department estimates the City is on a path to $244,000 in expenses for normal legal services on criminal cases this fiscal year. Changing City Prosecutors is anticipated to reduce these costs by tens of thousands of dollars.

Page 28 of 245 ends

FISCAL IMPACTS
Legal services are included in the annual operating budget under police administration,code enforcement and business licensing. There is adequate budget to cover the final charges under the Silver and Wright contract and the new Civica Law Group contract. No additional appropriations are required.

ALTERNATIVES
Provide alternative direction to staff.

CEQA:Not a Project.

Page 29 of 245 ends

AGREEMENT FOR SERVICES

BETWEEN THE CITY OF UPLAND

AND CIVICA LAW GROUP,APC

1. PARTIES AND DATE.

This agreement("Agreement")is made and entered into on ,2023 by and between the CITY OF UPLAND ("City"), and CIVICA LAW GROUP,APC,a California Professional Corporation engaged in the practice of law in the State of California("Consultant").

Consultant and the City are sometimes individually referred to herein as "Party" and collectively as"Parties."In consideration of the mutual promises set forth herein,the parties agree to the terms of this Agreement as set forth herein.

2. RECITALS.

2.1 The City wishes to engage the services of Consultant to provide code enforcement services as described further in this Agreement. Consultant wishes to provide all such services and has the necessary expertise and competency to provide such services.

3. TERMS.

3.1 Scope of Services. Consultant shall serve as the City Prosecutor on those matters assigned to it by the City and shall provide legal representation, advice and services relating to enforcement of the City's municipal code, State laws and other applicable laws, including but not limited to, providing code enforcement training to City staff, code enforcement related advice, recommendations on possible municipal code revisions pertaining to code enforcement, interpretations of local, State and Federal law as it pertains to code enforcement, representing the City in judicial and administrative and other actions regarding code enforcement, and other code enforcement related work as may be assigned to Consultant by the City.

3.2 Responsibilities of Attorneys and Client. Consultant shall fully cooperate with the City and will keep the City and its staff informed of the status and progress of all pending matters and all legal matters of importance with which Consultant is involved. Consultant will manage and control the delivery of all legal services described hereunder in a professional, competent, and cost- effective manner. The City agrees to provide all information and documentation necessary for the attorneys at Consultant to perform their obligations under this Agreement.

3.3 Compensation. Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the"Schedule of Compensation"attached hereto as Exhibit "A" and incorporated herein by this reference.

Consultant's employment and compensation is in no way contingent on any result or outcome, or its exercise of its prosecutorial discretion in determining whether or how to file cases referred to it or prosecutions or dispositions thereof Consultant cannot and does not represent, promise or guarantee any particular outcome. Consultant shall correspond closely with, receive direction and input,to the extent provided by law, from,and provide regular updates to appropriate City staff on matters handled by the Consultant.

3.4 Cost Reimbursement. The City shall reimburse Consultant for all out-of-pocket expenses incurred by Consultant in providing legal services under this Agreement, including 1

Page 30 of 245 ends

charges for printing and copying expenses at $.16 for black and white copies and $.60 for color copies,postage, research, litigation costs, courier and messenger services and automobile mileage at the current IRS rate for travel on behalf of the City. However,no separate charge shall be made by Consultant for secretarial or word processing services.

3.5 Statements and Billing. Consultant shall submit monthly invoices to the City indicating attorney fees and costs incurred for the legal services provided under this Agreement.

The monthly invoice shall describe the nature of the work performed, the attorney performing the work and the time spent for each task as well as the nature of any reimbursable expenses incurred. Upon the request of and as directed by the City, Consultant shall generate separate invoices pertaining to specific accounts, matters and/or departments. The City shall process and cause such invoices to be paid promptly, typically within thirty (30) days of receipt.

If no attorneys' fees or costs are incurred for a particular month, or if they are minimal, the statement may be held and combined with that for the following month.

3.6 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of the attorneys at Consultant were a substantial inducement for the City to enter into this Agreement. Therefore,Consultant shall not contract with any other person or entity to perform, in whole or in part,the legal services required under this Agreement without the written approval of the City. In addition,neither this Agreement,nor any interest herein,may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily, or by operation of law, whether for the benefit of creditors or otherwise,without the prior written approval of the City.

3.7 Conflicts of Interest. Consultant shall comply with all applicable laws and professional rules and standards relating to any known conflict of interest involving the City and matters upon which Consultant is providing legal services under this Agreement. Consultant shall not reveal confidential information of the City except with the consent of the Board of Supervisors or as otherwise required by law. Consultant shall notify the City of any conflict of interest related to matters upon which it is providing legal services under this Agreement upon discovery of any such conflicts. In the event that such conflict is not or cannot be waived or resolved City shall retain legal counsel and Consultant shall assist and cooperate with legal counsel retained by the City on the matter for which the conflict arose.

A. Consultant represents that neither Consultant for any of its attorneys or other persons employed by Consultant have any material financial interest, direct or indirect, in any contract or decision made by or on behalf of City that may be affected by the services to be provided to City pursuant to this Agreement, other than a financial interest that is similar, in all material respects, to the interests of the general public.

B. If Consultant or an attorney or other person employed by Consultant acquires such an interest while this Agreement remains in effect, Consultant will immediately disclose such interest to the City, and the interested individual shall not participate in or influence the performance of the services to be provided to the City pursuant to this Agreement.

C. In addition to the prescriptions regarding conflicts of interest imposed on attorneys by the California Business and Professions Code, and by Rule 3-310 of the California Rules of Professional Conduct, Consultant agrees that unless waived in writing by the City, neither Consultant nor any attorney employed by Consultant shall represent clients before any board, commission, committee or department of City or represent a client adverse to City for a period of 2

Page 31 of 245 ends

one (1) year from the date of completion of the services to be provided to City pursuant to this Agreement or the early termination of the Agreement as provided for in Section 3.10.

3.8 Client Files.

A. At the conclusion of this Agreement, the original client files for the work performed under this Agreement for the City shall be made available to City. Consultant will be entitled to make copies of the client files. At the conclusion of this Agreement, (whether or not City takes possession of the client files), City shall take possession of any and all original documents that may be in the client files and Consultant shall have no further responsibility with regard to such documents.

B. If City does not take possession of the client files at the conclusion of the Agreement, Consultant shall store such client files for a period of at least one (1)year. At any time after the conclusion of such one (1) year period, Consultant may send to City a notice, advising of Consultant's intention to dispose of the client files. The City shall have ninety (90) days from the date of such notice to take possession of the client files. If City does not take possession of the client files during that time, City agrees that Consultant may dispose of the client files without further notice, provided Consultant has no reason to believe that the items proposed to be destroyed are things required by law to be maintained or that would be reasonably necessary to the City to establish a right or a defense to a claim. If Consultant has reason to believe that the files contain items that are required by law to be retained or that the City will reasonably need to establish a right or a defense to a claim, Consultant will inspect the files for such items and will retain the items for the period required by law or according to the reasonably foreseeable needs of the City, at the discretion of the City Manager.

3.9 Independent Contractor. No employment relationship is created by this Agreement.

Consultant shall perform all legal services required under this Agreement as an independent contractor of the City and shall remain a wholly independent contractor of the City with only such obligations as are required under this Agreement. Notwithstanding the foregoing, for purposes of any legal claims against Consultant arising from its provision of services to the City pursuant to this Agreement, Consultant shall be entitled to all defenses provided by law to City officials and prosecutors, and to City's statutory duties to the office of the city prosecutor pursuant to Government Code section 825 for providing a defense, hold harmless, and full indemnity to Consultant for actions within the scope of its engagement hereunder. This shall not in any way create a duty for the City for actions or claims arising solely from Consultant's willful negligence.

Neither the City,nor any of its employees, shall have any control over the manner,mode,or means by which Consultant, its agents or employees, render the legal services required under this Agreement or its internal employment or compensation decisions, except as otherwise set forth herein, or as required by law. Because Consultant shall serve as the City's municipal code prosecutor,and as required by law,City acknowledges and agrees that Consultant's determinations with regard to prosecution of cases referred to it and outcomes of such prosecutions shall not affect Consultant's retention by City; this Agreement shall not in any way be affected by outcomes of cases referred to Consultant pursuant to this Agreement.

3.10 Term; Termination of Agreement. The term of this Agreement shall commence on the Effective Date set forth in this Agreement and shall continue in full force and effect until terminated as provided herein. City or Consultant may terminate this Agreement at any time, with or without cause, on thirty (30) days' written notice to the other party. In the event of such termination, Consultant shall comply with all provisions of the Rules of Professional Conduct for the termination of a client relationship and the City shall pay Consultant professional fees and 3

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costs, in accordance with this Agreement, for all services provided and costs incurred through the date of termination of this Agreement. The City agrees to execute, upon request, a stipulation in such form as to permit Consultant to withdraw as attorneys of record in any legal action then pending. Consultant shall cooperate to transition representation to a new attorney or firm in an expedient manner and make available to the City, or to counsel designated by the City, all documents and records of the legal services provided to the City and shall assist to the fullest extent possible in the orderly transition of all pending matters to the City's new counsel.

3.11 Insurance Coverage. Throughout the duration of this Agreement, Consultant will maintain the following policies of insurance in full force and effect, paid for at its own expense, with insurance companies licensed in the State of California, and shall provide proof of insurance upon demand:

A. Professional Liability Insurance. Consultant shall carry professional liability errors and omissions insurance with limits of at least $1,000,000 per occurrence and$2,000,000 in the aggregate.

B. General Liability and Automobile Insurance. Consultant shall carry general liability and automobile insurance with the minimum coverage of $1,000,000 per occurrence and $1,000,000 in the aggregate.

C. Workers' Compensation Insurance. Consultant has and will continue to carry workers' compensation insurance as required by the State of California. Consultant carries employer's liability insurance with a minimum coverage of$1,000,000.

3.12 Amendment; Modification. This agreement may be modified through a written instrument signed by both parties or by an oral agreement to the extent it is carried out.

3.13 Entire Agreement. This Agreement contains the entire Agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements.

3.14 Time of Performance; Efficiency of Services; Cooperation. The services of Consultant shall be performed expeditiously in light of the purposes of this Agreement. Consultant shall follow all procedures as established by the City consistent with its duties. Consultant shall work cooperatively with appropriate City staff and keep them informed on all matters of importance as they arise.

3.15 Non-Discrimination. In the performance of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, religious creed, color, sex, national origin, ancestry, physical disability, mental disability, marital status, age, sexual orientation, or medical condition.

3.16 Waiver. No delay or omission to exercise any right, power or remedy accruing to City under this Agreement shall impair any right,power or remedy of City,nor shall it be construed as a waiver of, or consent to, any breach or default. No waiver of any breach, any failure of a condition, or any right or remedy under this Agreement: (1) shall be deemed effective unless it is in writing and signed by City; (2) shall be deemed to be a waiver of, or consent to, any other breach, failure of a condition, or right or remedy; or(3) shall be deemed to constitute a continuing waiver unless the writing expressly so states.
4

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3.17 Governing Law and Interpretation. This Agreement shall be construed and enforced in accordance with the laws of the State of California, without regard to conflict of law principles. The section captions and headings in this Agreement have been inserted for convenience only, and shall not be considered or referred to in resolving questions of interpretation or construction.

3.18 Severability. If any portion or all of this Agreement is held to be unenforceable for any reason, the remainder of that provision and the remainder of the Agreement shall remain in full force and effect.

3.19 Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

To Consultant:
4000 Barranca Parkway
Suite 250,PMB #782
Irvine, CA 92604
(949) 592-0165
Attn: Chief Operating Officer
To City:
460 N. Euclid Avenue
Upland, CA 91786
(909) 931-4100
Attn: City Manager
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
[SIGNATURES ON FOLLOWING PAGE]

CITY OF UPLAND
By:

Michael Blay, City Manager
5

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Dated: , 2023
ATTEST:

By:_
Keri Johnson, City Clerk

CIVICA LAW GROUP, APC
By: By:

Mathew Silver, President Mathew Silver, Secretary Dated: , 2023 Dated: , 2023
6

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EXHIBIT "A"

SCHEDULE OF COMPENSATION
Consultant shall perform the tasks in Section 3.1 ("Scope of Services") at the following rates:
a. Upland Police Department issued criminal citations based on the Upland Municipal Code:

City shall pay a flat fee to Consultant for representing the City in such judicial matters in the amount of $15,000 per month. Such compensation includes all processing and handling of such criminal citations, including regular updates, legal advisement on citation-related issues and day to day operations and client communications involving such criminal citations. Such compensation excludes services for trials, writs/appeals and probation revocation or modification proceedings, given the unpredictable and unforeseeable nature, and shall exclude costs as provided here, which shall be reimbursed separately by or directly paid by the City. Consultant's compensation is in no way contingent on result or outcome, or its exercise of its prosecutorial discretion in determining whether or how to file cases referred to it or prosecutions or dispositions thereof. b. All other services, including civil litigation and receiverships:
• Attorneys - $256 per hour
• Paralegal/clerks - $153 per hour
Consultant's rates shall be subject to an adjustment of up to five percent on January 1 of each year to offset rising costs.
c. Reimbursable costs:

City shall reimburse Consultant for all cost and expenses incurred by Consultant in providing legal services under this Agreement, including court filing fees, process server fees, courier and messenger fees, postage expenses, property title research cost, litigation guarantee costs, legal research, printing and document production (at $0.16 per copy for black & white, and $0.60 per copy for color), travel costs, automobile mileage at the prevailing IRS rate, litigation costs, and other costs necessary for legal representation.

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PURCHASING POLICY

4. PURCHASING AUTHORITY
The following table defines the suggested purchasing authority by position. All approved signers need to have an Authorized Signature Form on file with the Purchasing Official which has been approved by their supervisor.

Purchasing Authority Position
Up to $10,000 Supervisory-Level Employees
Up to $15,000 Manager-Level Employees
Up to $25,000 Director-Level Employees
Up to $50,000 City Manager
Purchases for projects, services, vehicles, equipment, and supplies less than or equal to $25,000 are subject to a direct purchasing procedure and may be awarded by the Department Head.

Managers may award purchases less than or equal to $15,000.

Purchases for projects, services, vehicles, equipment, and supplies that are greater than $25,000 and less than or equal to $50,000 are awarded by the City Manager.

Purchases for projects, services, vehicles, equipment, and supplies over $50,000 are subject to the purchasing procedures outlined in the UMC and are awarded by the City Council. In accordance with state law, the City Council must approve plans and specifications for all public works and maintenance projects over $5,000. This policy applies to all budgeted purchases, projects, and services.

5. UNAUTHORIZED PURCHASES
Except for urgencies, departmental purchases, or other authorized exemptions stated in these guidelines, no purchase of supplies, services, or equipment shall be made without an authorized purchase order. Otherwise:
• such purchases are void and not considered an obligation of the city. • invoices without an authorized purchase order may be returned to the vendor unpaid. • the person ordering the unauthorized purchase may be held personally liable for the costs of the purchase or contract.

Purchase orders shall be issued prior to ordering supplies, equipment, and services and not"after the fact" for work already done or materials already ordered.

6. PURCHASING EXEMPTIONS
Certain purchases are not readily adaptable to the informal and formal bidding process. These purchases are generally for items where the competitive bid process is not applicable or where a

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PURCHASING POLICY
check is required to accompany the order. In these instances, a purchase order would not be required. However, should a vendor require a purchase order prior to accepting an order, a purchase order can be initiated. Following is a list of allowable exemptions to the purchasing process requirements:
• Advertisements and Notices • Payments to Other Governmental • Attorney Services Units
• Bond Issuance Related Services • Performing Arts Agreements • City Attorney Services • Petty Cash Replenishment • Courier/Delivery/Messenger • Postage
Services • Property Rentals
• Fuel • Publications
• General Supply Stores • Real property/easement acquisition • Instructional Services Agreements • Subscriptions • Insurance Claims and Premiums • Trade Circulars or Books • Medical Payments • Travel Expenses
• Membership Dues • Utility Payments
• Organization Meetings
A requisition will need to be completed and a purchase order issued prior to ordering any items/services greater than $10,000.

7. FACTORS CONSIDERED WHEN SELECTING A VENDOR
Factors that may be considered when awarding bids shall include, but are not limited to:
• Clarity and understanding of project scope and how the project will benefit the community.
• The ability to meet requirements or bid specifications. • Familiarity with the type of project being undertaken. • Knowledge of and responsibility for and complying with pertinent laws and regulations governing the purchasing process.
• Experience providing the specified service, equipment, product, or vehicle. • List of references and past record of performance, including quality of work, ability to meet timelines, and cost control.
• Capacity to meet timelines of project or product delivery. • Cost of service or product to be provided relative to the timeframe proposed. • Local vendor preference. Local preference is desirable because it stimulates the local economy. All orders/ contracts are awarded on the basis of quality, previous performance, ability to meet the contract requirements, availability of service and parts, delivery schedule, and payment terms/discounts. When all these factors are equal except price, a preference will be given to local vendors equal to five percent or less (up to $1,000.00) of the quoted price. The rationale is that the sales tax returns to the city general fund as revenue, effectively reducing the cost. (UMC Sec. 2.48.130).

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Page 38 of 245 ends

� �p1
4�� 94. CITY FUPLAND
.., _,6 "The City of Gracious Living"
CltIFOBS

1. Staff(kr°fit
DATE: November 13,2023
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY,CITY MANAGER
PREPARED BY:MARCELO A.BLANCO,POLICE CHIEF

MARCI WILLIAMS,POLICE SERGEANT
SUBJECT: CONSIDER ACCEPTANCE OF THE 2020 JUSTICE ASSISTANCE GRANT AND

APPROPRIATE THE FUNDS
RECOMMENDED ACTION:

It is recommended that the City Council accept the City's share of the 2020 Justice Assistance Grant(JAG)award in the amount of$15,597 from the Department of Justice, Bureau of Justice Assistance; approve the expenditure plan, direct Finance to allocate the grant funds to Fund 219;and authorize the Police Chief to execute any and all documents necessary to implement the grant.

GOAL STATEMENT
The proposed action supports the City's goal of providing safe and effective law enforcement for the citizens of Upland.

BACKGROUND
The U.S. Department of Justice has released the local solicitation for Justice Assistance Grant (JAG) under the American Recovery Act. JAG funds can be used for law enforcement programs, prosecution and court programs, prevention and education programs, corrections and community corrections programs, drug treatment and enforcement programs,planning, evaluation, and technology improvement programs, and crime victim and witness programs. As such,police agencies are allowed flexibility to prioritize and use the funds where they are needed most.

The County of San Bernardino and its cities are considered disparate. The JAG legislation requires that if a city(or cities)receives one and one-half times(150 percent)more funding(four times or 400 percent more for multiple cities) than the county,there is a funding disparity,and the units of local government must apply for an award with a single, joint application. Therefore,the County will act as the Fiscal Agent and will be responsible for applying for the grant on behalf of all the qualifying disparate jurisdictions. As has been agreed in the past,a 5%administration fee will be retained by the County. The attached Memorandum of Understanding(Interlocal Agreement)must be signed by each city.

ISSUES AND ANALYSIS
Staff met to discuss how these funds best serve the needs of the Police Department. Staff decided the purchase of two additional Archer 1200 Barriers to add to our Meridian Barrier supply would be the best use of the funds. These vehicle intrusion mitigation devices will assist the police department in closing streets when necessary to protect police personnel and/or members of the public from vehicle attacks during planned/unplanned gatherings, protests, riots, and/or times of civil unrest.

FISCAL IMPACTS
Increase the revenue and expenditure budget in Fund 219 by$15,597. The equipment that will be purchased is 99% funded by the grant,and there will be a nominal impact on the General Fund using existing budget.

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ALTERNATIVES
Provide alternative direction to staff.

CEQA:Not a Project

Page 40 of 245 ends

Quote
177 E. Colorado Blvd, Suite 200 ME R I D I A NUJ Pasadena, CA 91105 +1 8186419802 RAPID DEFENSE GROUP
[email protected]
GSA Schedule 84
Contract 47Q911A 19DD01 F
ADDRESS SHIP TO
Sergeant Moe Duran Sergeant Moe Duran
Upland CA Police Department Upland CA Police Department 1499 W 13th Street 1499 W 13th Street
Upland, CA 91786 Upland, CA 91786
QUOTE# DATE EXPIRATION DATE
S-20231 009CA-1 10/09/2023 01/09/2024
PRODUC1 DESCRIPTION RATE 1
Archer 1200 Barrier- GSA Archer 1200 Anti-Vehicle Barrier 2 6,513.75 13,027.50T PAYMENT TERMS: SUBTOTAL 13,027.50
Due to high demand levels, your delivery date will be TAX 1,009.63 guaranteed with your 50% deposit so that your protection SHIPPING 1,694.87 starts when you need it. TOTAL USD 15,732.00 Accepted By Accepted Date

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�� pl"� CITY
UPLAND
„.;
"The City of Gracious Living"
tIFOBS

1. Staff(kr°flit
DATE: November 13,2023
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY,CITY MANAGER
PREPARED BY:BRADEN YU,PUBLIC WORKS DIRECTOR

STEVEN NIX,CONSULTANT PROJECT MANAGER
SUBJECT: CONSIDER AWARD OF BID FOR PROJECT NO. 92101 &92109,RESERVOIR R-2&R-16 OVERFLOW AIR GAP INSTALLATION PROJECT(BID NO.2023-10)
RECOMMENDED ACTION:

It is recommended that the City Council approve the plans and specifications for Project No.92101 &92109 Reservoir R-2 &R16 Overflow and Air Gap Installation; award a construction contract to T.E. Roberts, Inc in the amount of $105,252;approve a construction contingency in the amount of$15,748 for a total amount of$121,000;and authorize the City Manager to execute the agreement and any future amendments within the City Manager's authority.

GOAL STATEMENT
The proposed action supports the city's objective to continue to maintain and improve the City's public water and sewer infrastructure and maintain a high standard of public health and safety.

BACKGROUND
Reservoir R-2,a 5.0 million gallon steel reservoir and R-16,a 10.0 million gallon concrete reservoir are both located in the northwest region of the city and both were constructed more than thirty years ago. When each of these reservoirs were constructed,the requirements for health and safety were much different than the requirements in effect today.

Each of these reservoirs has an overflow pipeline that is directly connected to a storm drain system. While this was acceptable when constructed,today's regulation requires that an air gap be provided between the outlet pipe and the drainage facility being discharged into.

In 2020,the State Water Resources Control Board performed a site inspection of the City's water infrastructure system and one of the deficiencies identified in the final report was the lack of air gaps on many of the reservoir overflow pipelines. This project on these two reservoirs will serve as the template for the correction of all remaining reservoir air gaps facilities that are still needed.

ISSUES AND ANALYSIS
The Reservoir R-2 & R-16 Overflow Air Gap Installation Project Notice Inviting Bids (NIB) was advertised on September 11,2023 and September 18,2023 in accordance with the California Public Contract Code(Section 20164) and was also listed on the City's website. On October 11,2023,the City received and opened 6 bids for the project, under Bid No.2023-10.As follows:

BIDDER BID AMOUNT
T.E.Roberts Inc $105,252.00
Gentry General Engineering Inc $115,390.53
U.S. Tank&Mechanical Services Inc $120,000.00
G&A Nelos Construction Inc $122,350.00
Spiess Construction Company $141,750.00
Kirtney Construction Inc dba TK Construction $145,000.00 The City reviewed the bid information and confirmed that T.E. Roberts of San Bernardino, California, is the lowest responsible and responsive bidder. If awarded by the City Council, construction is anticipated to begin in January 2024 and be substantially complete by March 2024.

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ENVIRONMENTAL DETERMINATION
The project has been assessed in accordance with the authority and criteria contained in CEQA and determined to be categorically exempt from further environmental review pursuant to Section 15301(c). The project involves repair, maintenance,and retrofit of existing facilities,and does not involve any expansion of use beyond that which is existing.

The City filed the Notice of Exemption with San Bernardino County on September 26,2023.

FISCAL IMPACTS
The City's adopted Fiscal Year 2023-24 Capital Improvement Program(FY 23-24 CIP) budget contains sufficient funds for the project. The estimated project costs and funding are summarized below:

Estimated Project Costs
Bid Amount: $105.252
Contingency: $15,748
Total Contract Work: $121,000
Construction Administration and Inspection: $20,000 Total Project Cost: $141,000
Funding:

FY 23-24 CIP Account No. 6397500 92101 (Water Bond) $400,000 FY 23-24 CIP Account No. 6397500 92109(Water Bond) $361,000 Total Project Funding: $761,000

ALTERNATIVES

1. Reject all bids and authorize City Clerk to re-advertise Project No. 92101 & 92109 Reservoir R-2 & R16 Overflow and Air Gap Installation. Due to the successful bidding process, staff does not recommend the alternative.

2. Provide Alternative direction to staff.

CEQA: Categorically exempt from further review pursuant to Section 15301(c).

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,�� trpl"� CITY FUPLAND
_�� "The City of Gracious Living"
CItIFOB1. Staff T....q)
�S
DATE: November 13,2023
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY,CITY MANAGER
PREPARED BY:BRADEN YU,PUBLIC WORKS DIRECTOR

ALAN FRENCH,PRINCIPAL ENGINEER
SUBJECT: CONSIDER ACCEPTANCE OF ACTIVE TRANSPORTATION PROGRAM GRANT AWARD RECOMMENDED ACTION:

It is recommended that the City Council accept the Active Transportation Program (ATP) Cycle 6 grant award (#42101)of$300,000 and appropriate the funds.

GOAL STATEMENT
The proposed action supports the City's goal of pursuing grant funding to supplement local funding sources and exercise prudent fiscal management of the City's General Fund to ensure proper maintenance of facilities.

BACKGROUND
The Active Transportation Program(ATP)is a competitive statewide program created to encourage increased use of active modes of transportation, such as biking and walking. Senate Bill 99 and Assembly Bill 101 created the ATP, and Senate Bill 1 (SB 1) directs additional funding from the Road Maintenance and Rehabilitation Account to the ATP. ATP Cycle 6 is expected to include about$650M made up of Federal, State SB1,and State Highway Account (SHA)funding. The funding/programming years include the 23/24,24/25,25/26,and 26/27 fiscal years.

In 2012, Caltrans executed a Master Agreement for State Funded Projects with the City and in March 2022 a Supplement was executed.

In March 2022,the City retained KOA to prepare a funding application for a grant on behalf of the City of Upland for $15,000 and an ATP application was submitted on June 14,2022. The project proposed in the application is to develop an Active Transportation Plan that will evaluate existing conditions; closes critical gaps in pedestrian, bicycle, and transit infrastructure;and prioritizes ATP projects with a specific focus on the City's downtown area bounded primarily by Foothill Boulevard,Grove Avenue,Interstate 10,and Benson Avenue.

ISSUES AND ANALYSIS
The City received notification that funding was approved for the preparation of the ATP and staff proceeded to prepare a Request for Allocation to use only State money for the project. That information was submitted in June 2023 and in September 2023,the City was notified that the money allocation was approved at the August 2023 CTC meeting.

The next step is to publish a Request for Proposal to develop the ATP through data collection,public outreach, and report on findings. It will also include recommendations to mitigate issues and correct deficiencies. After going through the public bid process,the contract for ATP will be brought to the Council for approval of an agreement.

Therefore,the staff is recommending that the Council accept the Active Transportation Program(ATP)Cycle 6 grant award of$300,000 and appropriate the funds.

ENVIRONMENTAL DETERMINATION
This project is only for grant funding to prepare a plan, which is not considered a project under California Environmental Quality Act(CEQA).

FISCAL IMPACTS
Increase budgeted revenue(2170000 4415 42101)and expense(2175301 5258 42101)in the other grants fund. There is no fiscal impact to the general fund.

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ALTERNATIVES
Provide alternative direction to staff.

CEQA:Not a Project.

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STATE OF CALIFORNIA-CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM,Governor

DEPARTMENT OF TRANSPORTATION
Division of Local Assistance ` ; -
1120 N STREET � w
P.O. BOX 942874, MS# 1
Sacramento, CA 94274-0001
TTY 711 08-SBD-O-UPL
ATPL-5147(015)
September 1, 2023 Adv Id: 0823000183
PPNO:08-1307
Request No: 1
Mr. Alan French
Principal Engineer
City of Upland
460 N. Euclid Avenue
Upland, CA 91786
Dear Mr. French:

Your letter dated June 22, 2023 requested a fund allocation from the Active Transportation Program for the City of Upland Mobility Master Plan -The City of Upland, with specific focus on the City's downtown area. This project is programmed in the Active Transportation Program (ATP), as amended.

At their August 16, 2023 meeting, the California Transportation Commission (CTC) allocated funding in the amount(s) shown below.

The State hereby makes the following allocation on August 16, 2023, effective August 16, 2023.

Allocation No. 2024-36 ATP FUND ALLOCATION
Senate District No.: 31
Assembly District 63
Amount Fiscal Year Amount Previously This
Programmed Programmed Allocated Request
Const $300,000 2024 $0 $300,000
Federal Funds $0
State Funds $300,000
Total $300,000 $0 $300,000
This allocation makes available $0 of federal funds* and $300,000 of State (or State-only)funds for a total of $300,000.
*A separate request for authorization to proceed (E-76) is required prior to the start of reimbursable work for projects receiving Federal funds.

The effective date of allocation serves as the authorization to proceed and establishes the date for the start of reimbursable work for State-only funded projects.

CTC afTERpt146 of 245

Mr. Alan French
September 1, 2023

Page 2 ends

ATPL-5147(015)
For This Allocation:

Funds allocated for project E & P are available for expenditure until: Not Applicable.

Funds allocated for project PS & E are available for expenditure until: Not Applicable.

Funds allocated for project RW are available for expenditure until: Not Applicable.

Funds allocated for construction --Agency has 6 month(s) after the date of allocation to award a contract.

After award of the contract, the Agency has up to 36 months to complete the construction or vehicle purchase contract.

The Commission may grant a one-time extension to each of the deadlines specified above if it finds that an unforeseen and extraordinary circumstance beyond the control of the responsible agency has occurred that justifies the extension. Please refer to the Local Assistance website at https://dot.ca.gov/programs/local-assistance for additional guidance.

The project's award information should be submitted to the District Local Assistance Engineer(DLAE) immediately after award of the construction contract. A copy of the project's award package also needs to be included with the submittal of the Administering Agency's first invoice to the Local Programs Accounting Branch. Please refer to Local Programs Procedures (LPP) LPP 01-06 for guidance regarding the contents of the project award package.

This allocation is not a commitment on the part of the State to make reimbursements until an Administering Agency- State Agreement (Master Agreement), if necessary, and a project specific program supplement are executed between the Agency and the State.

Your attention is directed to the Local Assistance Procedures Manual, LPPs and the current CTC guidelines for detailed instructions and information.

Sincerely,
�GC�d
for
ROBERT NGUYEN , Chief
Office of Project Management Oversight- South
Division of Local Assistance
c: SANBAG
Attachment: CTC Vote Box
CTC FttlatE17 of 245

Mr. Alan French
September 1, 2023

Page 3 ends

ATPL-5147(015)
bc: LPA
DLA AE Project Files
District - (08) DLAE -Alberto Vergel De Dios
CTC Pfitlat148 of 245

CTC Financial Vote List August 16-17, 2023

2.5 Highway Financial Matters
Project# PPNO
Allocation Amount Program/Year Budget Year Recipient Project Title Phase Item#
RTPA/CTC Location Prgm'd Amount Fund Type Amount by District-County Project Description Project ID Program Code Fund Type

2.5w.(1) Locally-Administered ATP Projects Off the State Highway System Resolution FATP-2324-03 28 Mobility Master Plan.A Mobility Master Plan will be 08-1307 2021-22 $300,000 prepared that evaluates existing conditions,closes critical ATP/23-24 102-0001 GF $300,000 gaps in pedestrian, bicycle and transit infrastructure,and CONST 20.30.720.100 City of Upland prioritizes ATP projects. $300,000 SBCTA 0823000183
08-San Bernardino MPO
Outcome/Outputs:

A Mobility Master Plan will be prepared that evaluates existing conditions,closes critical gaps in pedestrian,bicycle and transit infrastructure,and prioritizes ATP projects.

CEQA-CE,6/22/2023

Page 1 ends

Page 49 of 245 ends

CTC MEETING ACTION TAKEN REPORT / REVISED ESTIMATED TIMED AGENDA August 16-17, 2023 Multi-funded LPP (Formulaic and Competitive)/STIP Allocation Tab Item Description Ref# Presenter Status Type* Agency* 134 Request of$17,000,000 for the State-Administered 2.5s.(10) Leishara Ward Approved. A D multi-funded LPP (Formulaic and Competitive)/STIP James R. Anderson US 101 Hearn Avenue Regional Multimodal
Interchange project, on the State Highway System, in
Sonoma County. (PPNO 0785C)
Resolution LPP-A-2324-08
Resolution FP-23-21
(Related Item under Ref. 2.2c.(2))
August 2023 CTC Meeting, Day 2-02:43:30
Post-Fact Time Extension
Tab Item Description Ref# Presenter Status Type* Agency* 136 Post-Fact request to extend the period of project 2.8a.(1) Laurie Waters The Commission approved, per staff A D allocation for the State-Administered ATP American James R. Anderson recommendation and as requested a post River Bridge Shared-Use Trail project, in Sacramento fact time extension for 3 months for the County. (PPNO 2217) ATP American River Bridge Shared-Use Waiver 23-145 Trail project.
(Related Item under Ref. 2.5w.(2))
August 2023 CTC Meeting, Day 2-02:45:13
ATP Allocations
Tab Item Description Ref# Presenter Status Type* Agency* 137 Request of$40,634,000 for 32 locally-administered 2.5w.(1) Beverley Newman- Approved. A D ATP projects, off the State Highway System. Burckhard Resolution FATP-2324-03 Dee Lam
(In the Book Item Attachment, corrections to
Project 12(PPNO 2835C) &Project 23 (PPNO 6194.)
August 2023 CTC Meeting, Day 2-02:46:25
Ser Office of CTC Liaison Page 46 of 52 As of: August 21,2023 Division of Financial Programming
Note: This document was prepared by the Department,following the California Transportation Commission meeting,and is a reflection of the Department's interpretation of actions taken by the Commission

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1VIi-k0 I arc HurCCCIVICIV I

ADMINISTERING AGENCY-STATE AGREEMENT FOR

STATE-FUNDED PROJECTS
08 City of Upland
District Administering Agency
Agreement No. 00365S
This AGREEMENT, is entered into effective this day of , 20t2, by and between the City of Upland, hereinafter referred to as "ADMINISTERING AGENCY," and the State of California, acting by and through its Department of Transportation (Caltrans), hereinafter referred to as "STATE", and together referred to as "PARTIES" or individually as a "PARTY." RECITALS:

1. WHEREAS, the Legislature of the State of California has enacted legislation by which certain State funds are made available for use on local transportation related projects of public entities qualified to act as recipients of these state funds; and

2. WHEREAS, ADMINISTERING AGENCY has applied to the California Transportation Commission (CTC) and/or STATE for funding from either the State Transportation Improvement Program (STIP), or other State-funded programs (herein referred to as STATE FUNDS), as defined in the Local Assistance Program Guidelines (LAPG), for use on local authorized transportation related projects as a local administered project(s), hereinafter referred to as "PROJECT"; and

3. WHEREAS, said PROJECT will not receive any federal funds; and

4. WHEREAS, before STATE FUNDS will be made available for PROJECT, ADMINISTERING AGENCY and STATE are required to enter into an agreement to establish terms and conditions applicable to the ADMINISTERING AGENCY when receiving STATE FUNDS for a designated PROJECT facility and to the subsequent operation and maintenance of that completed facility.

NOW, THEREFORE, the PARTIES agree as follows:

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AK I IULL I - I—KUJLU I HUNIINIS 1 IKH I IUN

1. This AGREEMENT shall have no force or effect with respect to any program project unless and until a project-specific Program Supplement to this AGREEMENT for state funded projects, hereinafter referred to as "PROGRAM SUPPLEMENT", has been fully executed by both STATE and ADMINISTERING AGENCY.

2. The State approved project-specific allocation letter designate the party responsible for implementing PROJECT, type of work and location of PROJECT.

3. The PROGRAM SUPPLEMENT sets out special covenants as a condition for the ADMINISTERING AGENCY to receive STATE FUNDS from/through STATE for designated PROJECT. The PROGRAM SUPPLEMENT shall also show these STATE FUNDS that have been initially encumbered for PROJECT along with the matching funds to be provided by ADMINISTERING AGENCY and/or others. Execution of PROGRAM SUPPLEMENT by the PARTIES shall cause ADMINISTERING AGENCY to adopt all of the terms of this AGREEMENT as though fully set forth therein in the PROGRAM SUPPLEMENT. Unless otherwise expressly delegated in a resolution by the governing body of ADMINISTERING AGENCY, and with written concurrence by STATE, the PROGRAM SUPPLEMENT shall be approved and managed by the governing body of ADMINISTERING AGENCY.

4. ADMINISTERING AGENCY agrees to execute and return each project-specific PROGRAM SUPPLEMENT within ninety (90) days of receipt. The PARTIES agree that STATE may suspend future allocations, encumbrances and invoice payments for any on-going or future STATE FUNDED PROJECT performed by ADMINISTERING AGENCY if any project-specific PROGRAM SUPPLEMENT is not returned within that ninety (90) day period unless otherwise agreed by STATE in writing.

5. ADMINISTERING AGENCY further agrees, as a condition to the release and payment of STATE FUNDS encumbered for the PROJECT described in each PROGRAM SUPPLEMENT, to comply with the terms and conditions of this AGREEMENT and all of the agreed-upon Special Covenants or Remarks incorporated within the PROGRAM SUPPLEMENT, and Cooperative/Contribution Agreement where appropriate, defining and identifying the nature of the specific PROJECT.

6. STATE FUNDS will not participate in any portion of PROJECT work performed in advance of the effective date of the executed PROGRAM SUPPLEMENT for said PROJECT.

7. Projects allocated with STATE FUNDS from the STIP will be administered in accordance with the current CTC STIP Guidelines, as adopted or amended and in accordance with Chapter 23 of the Local Assistance Program Guidelines (LAPG) published by STATE.

8. Projects allocated with STATE FUNDS not programmed in the STIP will be administered in accordance with the applicable chapter of the LAPG and/or any other instructions published by STATE.

9. ADMINISTERING AGENCY's eligible costs for preliminary engineering work includes all preliminary work directly related to PROJECT up to contract award for construction, including, but not limited to, environmental studies and permits (E&P), preliminary surveys and reports, laboratory work, soil investigations, the preparation of plans, specifications and estimates (PS&E), advertising for bids, awarding of a contract and project development contract administration.

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10. ADMINISTERING AGENCY's eligible costs for construction engineering includes actual inspection and supervision of PROJECT construction work; construction staking; laboratory and field testing; and the preparation and processing of field reports, records, estimates, final reports, and allowable expenses of employees/consultants engaged in such activities.

11. Unless the PARTIES agree otherwise in writing, ADMINISTERING AGENCY's employees or its sub-contractor engineering consultant shall be'responsible for all PROJECT engineering work.

12. ADMINISTERING AGENCY shall not proceed with final design of PROJECT until final environmental approval of PROJECT. Final design entails the design work necessary to complete the PS&E and other work necessary for a construction contract but not required earlier for environmental clearance of that PROJECT.

13. If PROJECT is not on STATE-owned right-of-way, PROJECT shall be constructed in accordance with Chapter 11 of the Local Assistance Procedures Manual (LAPM) that describes minimum statewide design standards for local agency streets and roads. The design standards for projects off the National Highway System (NHS) allow STATE to accept either the STATE's minimum statewide design standards or the approved geometric design standards of ADMINISTERING AGENCY. Additionally, for projects off the NHS, STATE will accept ADMINISTERING AGENCY-approved standard specifications, standard plans, materials sampling and testing quality assurance programs that meet the conditions described in the then current Local Assistance Procedures Manual.

14. If PROJECT involves work within or partially within STATE-owned right-of-way, that PROJECT shall also be subject to compliance with the policies, procedures and standards of the STATE Project Development Procedures Manual and Highway Design Manual and where appropriate, an executed cooperative agreement between STATE and ADMINISTERING AGENCY that outlines the PROJECT responsibilities and respective obligations of the PARTIES.

ADMINISTERING AGENCY and its' contractors shall each obtain an encroachment permit through STATE prior to commencing any work within STATE rights of way or work which affects STATE facilities.

15. When PROJECT is not on the State Highway System (SHS) but includes work to be performed by a railroad, the contract for such work shall be prepared by ADMINISTERING AGENCY or by STATE, as the PARTIES may hereafter agree. In either event, ADMINISTERING AGENCY shall enter into an agreement with the railroad providing for future maintenance of protective devices or other facilities installed under the contract.

16. The Department of General Services, Division of the State Architect, or its designee, shall review the contract PS&E for the construction of buildings, structures, sidewalks, curbs and related facilities for accessibility and usability. ADMINISTERING AGENCY shall not award a PROJECT construction contract for these types of improvements until the State Architect has issued written approval stating that the PROJECT plans and specifications comply with the provisions of sections 4450 and 4454 of the California Government Code, if applicable. Further requirements and guidance are provided in Title 24 of the California Code of Regulations.

17. ADMINISTERING AGENCY shall provide or arrange for adequate supervision and inspection of each PROJECT. While consultants may perform supervision and inspection work for PROJECT with a fully qualified and licensed engineer, ADMINISTERING AGENCY shall provide a full-time employee to be in responsible charge of each PROJECT.

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18. Unless otherwise provided in the PROGRAM SUPPLEMENT, ADMINISTERING AGENCY shall advertise, award, and administer the PROJECT construction contract or contracts.

19. The cost of maintenance, security, or protection performed by ADMINISTERING AGENCY or contractor forces during any temporary suspension of PROJECT or at any other time may not be charged to the PROJECT.

20. ADMINISTERING AGENCY shall submit PROJECT-specific award information, using Exhibit 23-A of the LAPG, to STATE's District Local Assistance Engineer, within sixty (60) days after contract award. A copy of Exhibit 23-A shall also be included with the submittal of the first invoice for a construction contract by ADMINISTERING AGENCY to: Department of Transportation, Division of Accounting Local Programs Accounting Branch, MS #33, PO Box 942874, Sacramento, California 94274-0001.

21. ADMINISTERING AGENCY shall submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure by ADMINISTERING AGENCY to submit a "Report of Expenditures" within 180 days of project completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance Chapters 17 and 19 of the Local Assistance Procedures Manual.

22. ADMINISTERING AGENCY shall comply with the Americans with Disabilities Act (ADA) of 1990 that prohibits discrimination on the basis of disability and all applicable regulations and guidelines issued pursuant to the ADA.

23. The Governor and the Legislature of the State of California, each within their respective jurisdictions, have prescribed certain nondiscrimination requirements with respect to contract and other work financed with public funds. ADMINISTERING AGENCY agrees to comply with the requirements of the FAIR EMPLOYMENT PRACTICES ADDENDUM, attached hereto as Exhibit A and further agrees that any agreement entered into by ADMINISTERING AGENCY with a third party for performance of work connected with PROJECT shall incorporate Exhibit A (with third party's name replacing ADMINISTERING AGENCY) as parts of such agreement.

24. ADMINISTERING AGENCY shall include in all subcontracts awarded when applicable, a clause that requires each subcontractor to comply with California Labor Code requirements that all workers employed on public works aspects of any project (as defined in California Labor Code sections 1720-1815) be paid not less than the general prevailing wage rates predetermined by the Department of Industrial Relations as effective at the date of contract award by the ADMINISTERING AGENCY.

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ARTICLE II - RIGHTS OF WAY

1. No contract for the construction of a STATE FUNDED PROJECT shall be awarded until all necessary rights of way have been secured. Prior to the advertising for construction of PROJECT, ADMINISTERING AGENCY shall certify and, upon request, shall furnish STATE with evidence that all necessary rights-of-way are available for construction purposes or will be available by the time of award of the construction contract.

2. The furnishing of rights of way by ADMINISTERING AGENCY as provided for herein includes, and is limited to, the following, unless the PROGRAM SUPPLEMENT provides otherwise. (a) Expenditures to purchase all real property required for PROJECT free and clear of liens, conflicting easements, obstructions and encumbrances, after crediting PROJECT with the fair market value of any excess property retained and not disposed of by ADMINISTERING AGENCY. (b) The cost of furnishing of right-of-way as provided for herein includes, in addition to real property required for the PROJECT, title free and clear of obstructions and encumbrances affecting PROJECT and the payment, as required by applicable law, of damages to owners of remainder real property not actually taken but injuriously affected by PROJECT. (c) The cost of relocation payments and services provided to owners and occupants pursuant to Government Code sections 7260-7277 when PROJECT displaces an individual, family, business, farm operation or nonprofit organization.
(d) The cost of demolition and/or the sale of all improvements on the right-of-way after credit is recorded for sale proceeds used to offset PROJECT costs. (e) The cost of all unavoidable utility relocation, protection or removal. (f) The cost of all necessary hazardous material and hazardous waste treatment, encapsulation or removal and protective storage for which ADMINISTERING AGENCY accepts responsibility and where the actual generator cannot be identified and recovery made.

3. ADMINISTERING AGENCY agrees to indemnify and hold STATE harmless from any liability that may result in the event the right-of-way for a PROJECT, including, but not limited to, being clear as certified or if said right-of-way is found to contain hazardous materials requiring treatment or removal to remediate in accordance with Federal and State laws. ADMINISTERING AGENCY shall pay, from its own non-matching funds, any costs which arise out of delays to the construction of PROJECT because utility facilities have not been timely removed or relocated, or because rights-of-way were not available to ADMINISTERING AGENCY for the orderly prosecution of PROJECT work.

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ARTICLE III - MAINTENANCE AND MANAGEMENT

1. ADMINISTERING AGENCY will maintain and operate the property acquired, developed, constructed, rehabilitated, or restored by PROJECT for its intended public use until such time as the parties might amend this AGREEMENT to otherwise provide. With the approval of STATE, ADMINISTERING AGENCY or its successors in interest in the PROJECT property may transfer this obligation and responsibility to maintain and operate PROJECT property for that intended public purpose to another public entity.

2. Upon ADMINISTERING AGENCY's acceptance of the completed construction contract or upon contractor being relieved of the responsibility for maintaining and protecting PROJECT, ADMINISTERING AGENCY will be responsible for the maintenance, ownership, liability, and the expense thereof, for PROJECT in a manner satisfactory to the authorized representatives of STATE and if PROJECT falls within the jurisdictional limits of another Agency or Agencies, it is the duty of ADMINISTERING AGENCY to facilitate a separate maintenance agreement(s) between itself and the other jurisdictional Agency or Agencies providing for the operation, maintenance, ownership and liability of PROJECT. Until those agreements are executed, ADMINISTERING AGENCY will be responsible for all PROJECT operations, maintenance, ownership and liability in a manner satisfactory to the authorized representatives of STATE. If, within ninety (90) days after receipt of notice from STATE that a PROJECT, or any portion thereof, is not being properly operated and maintained and ADMINISTERING AGENCY has not satisfactorily remedied the conditions complained of, the approval of future STATE FUNDED PROJECTS of ADMINISTERING AGENCY will be withheld until the PROJECT shall have been put in a condition of operation and maintenance satisfactory to STATE. The provisions of this section shall not apply to a PROJECT that has been vacated through due process of law with STATE's concurrence.

3. PROJECT and its facilities shall be maintained by an adequate and well-trained staff of engineers and/or such other professionals and technicians as PROJECT reasonably requires.

Said operations and maintenance staff may be employees of ADMINISTERING AGENCY, another unit of government, or a contractor under agreement with ADMINISTERING AGENCY. All maintenance will be performed at regular intervals or as required for efficient operation of the complete PROJECT improvements.

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ARTICLE IV - FISCAL PROVISIONS

1. All contractual obligations of STATE are subject to the appropriation of resources by the Legislature and the allocation of resources by the CTC. 2, STATES financial commitment of STATE FUNDS will occur only upon the execution of this AGREEMENT, the execution of each project-specific PROGRAM SUPPLEMENT and/or STATE's approved finance letter.

3. ADMINISTERING AGENCY may submit signed duplicate invoices in arrears for reimbursement of allowable PROJECT costs on a monthly or quarterly progress basis once the project-specific PROGRAM SUPPLEMENT has been executed by STATE.

4. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six months commencing after the STATE FUNDS are encumbered on either the project-specific PROGRAM SUPPLEMENT or through a project-specific finance letter approved by STATE.

STATE reserves the right to suspend future allocations and invoice payments for any on-going or future STATE FUNDED project performed by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month period

5. Invoices shall be submitted on ADMINISTERING AGENCY letterhead that includes the address of ADMINISTERING AGENCY and shall be formatted in accordance with Chapter 5 of the LAPM.

6. Invoices must have at least one copy of supporting backup documentation for allowable costs incurred and claimed for reimbursement by ADMINISTERING AGENCY. Acceptable backup documentation includes, but is not limited to, agency's progress payment to the contractors, copies of cancelled checks showing amounts made payable to vendors and contractors, and/or a computerized summary of PROJECT costs.

7. Payments to ADMINISTERING AGENCY can only be released by STATE as reimbursements of actual allowable PROJECT costs already incurred and paid for by ADMINISTERING AGENCY.

8. An indirect cost allocation plan and related documentation are to be provided to STATE (Caltrans Audits & Investigations) annually for review and approval prior to ADMINISTERING AGENCY seeking reimbursement of indirect cost incurred within each fiscal year being claimed for reimbursement. The indirect cost allocation plan must be prepared in accordance with the requirements set forth in Office of Management and Budget Circular A-87 and Chapter 4 of the Local Assistance Procedures Manual.

9. STATE will withhold the greater of either two (2) percent of the total of all STATE FUNDS encumbered for each PROGRAM SUPPLEMENT or $40,000 until ADMINISTERING AGENCY submits the Final Report of Expenditures for each completed PROGRAM SUPPLEMENT PROJECT.

10. The estimated total cost of PROJECT, the amount of STATE FUNDS obligated, and the required matching funds may be adjusted by mutual consent of the PARTIES with an allocation letter and finance letter. STATE FUNDING may be increased to cover PROJECT cost increases only if such additional funds are available and the CTC and/or STATE concurs with that increase in the form of an allocation and finance letter.

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11. When such additional STATE FUNDS are not available, ADMINISTERING AGENCY agrees that any increases in PROJECT costs must be defrayed with ADMINISTERING AGENCY's own funds.

12. ADMINISTERING AGENCY shall use its own non STATE FUNDS to finance the local share of eligible costs and all PROJECT expenditures or contract items ruled ineligible for financing with STATE FUNDS. STATE shall make the final determination of ADMINISTERING AGENCY's cost eligibility for STATE FUNDED financing with respect to claimed PROJECT costs.

13. ADMINISTERING AGENCY will reimburse STATE for STATE's share of costs for work performed by STATE at the request of ADMINISTERING AGENCY. STATE's costs shall include overhead assessments in accordance with section 8755.1 of the State Administrative Manual.

14. STATE FUNDS allocated from the STIP are subject to the timely use of funds provisions enacted by Senate Bill 45, approved in 1997, and subsequent STIP Guidelines and State procedures approved by the CTC and STATE.

15. STATE FUNDS encumbered for PROJECT are available for liquidation only for five (5) years from the beginning of the State fiscal year when those funds were appropriated in the State Budget. STATE FUNDS not liquidated within these periods will be reverted unless a Cooperative Work Agreement (CWA) is submitted by ADMINISTERING AGENCY and approved by the California Department of Finance in accordance with Government Code section 16304. The exact date of fund reversion will be reflected in the STATE signed PROJECT finance letter.

16. Payments to ADMINISTERING AGENCY for PROJECT-related travel and subsistence (per diem) expenses of ADMINISTERING AGENCY forces and its contractors and subcontractors claimed for reimbursement or as local match credit shall not exceed rates authorized to be paid to rank and file STATE employees under current State Department of Personnel Administration (DPA) rules. If the rates invoiced by ADMINISTERING AGENCY are in excess of DPA rates, ADMINISTERING AGENCY is responsible for the cost difference, and any overpayments inadvertently paid by STATE shall be reimbursed to STATE by ADMINISTERING AGENCY on demand.

17. ADMINISTERING AGENCY agrees to comply with Office of Management and Budget (OMB) Circular A-87, Cost Principles for State and Local Governments, and 49 CFR, Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments.

18. ADMINISTERING AGENCY agrees, and will assure that its contractors and subcontractors will be obligated to agree that (a) Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual PROJECT cost items and (b) those parties shall comply with federal administrative procedures in accordance with 49 CFR, Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. Every sub-recipient receiving PROJECT funds as a contractor or sub-contractor under this AGREEMENT shall comply with Federal administrative procedures in accordance with 49 CFR, Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. ADMINISTERING AGENCY agrees to comply with the provisions set Page8of 16

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forth in 23 CFR Parts 140, 645 and 646 when contracting with railroad and utility companies.

19. Any PROJECT costs for which ADMINISTERING AGENCY has received payment or credit that are determined by subsequent audit to be unallowable under OMB Circular A-87, 48 CFR, Chapter 1, Part 31, 23 CFR Parts 140, 645 and 646 or 49 CFR, Part 18, are subject to repayment by ADMINISTERING AGENCY to STATE.

20. Upon written demand by STATE, any overpayment to ADMINISTERING AGENCY of amounts invoiced to STATE shall be returned to STATE.

21. Should ADMINISTERING AGENCY fail to refund any moneys due STATE as provided herein or should ADMINISTERING AGENCY breach this AGREEMENT by failing to complete PROJECT without adequate justification and approval by STATE, then, within thirty (30) days of demand, or within such other period as may be agreed to in writing between the PARTIES hereto, STATE, acting through the State Controller, the State Treasurer, the CTC or any other public entity or agency, may intercept, withhold and demand the transfer of an amount equal to the amount paid by or owed to STATE for each PROJECT, from future apportionments, or any other funds due ADMINISTERING AGENCY from the Highway Users Tax Fund or any other sources of funds, and/or may also withhold approval of future STATE FUNDED projects proposed by ADMINISTERING AGENCY.

22. Should ADMINISTERING AGENCY be declared to be in breach of this AGREEMENT or otherwise in default thereof by STATE, and if ADMINISTERING AGENCY is constituted as a joint powers authority, special district, or any other public entity not directly receiving funds through the State Controller, STATE is authorized to obtain reimbursement from whatever sources of funding are available, including the withholding or transfer of funds, pursuant to Article IV - 21, from those constituent entities comprising a joint powers authority or by bringing of an action against ADMINISTERING AGENCY or its constituent member entities, to recover all funds provided by STATE hereunder.

23. ADMINISTERING AGENCY acknowledges that the signatory party represents the ADMINISTERING AGENCY and further warrants that there is nothing within a Joint Powers Agreement, by which ADMINISTERING AGENCY was created, if any exists, that would restrict or otherwise limit STATE's ability to recover STATE FUNDS improperly spent by ADMINISTERING AGENCY in contravention of the terms of this AGREEMENT.

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ARTICLE V

AUDITS, THIRD PARTY CONTRACTING, RECORDS RETENTION AND REPORTS

1. STATE reserves the right to conduct technical and financial audits of PROJECT work and records when determined to be necessary or appropriate and ADMINISTERING AGENCY agrees, and shall require its contractors and subcontractors to agree, to cooperate with STATE by making all appropriate and relevant PROJECT records available for audit and copying as required by paragraph three (3) of Article V.

2. ADMINISTERING AGENCY, its contractors and subcontractors shall establish and maintain an accounting system and records that properly accumulate and segregate incurred PROJECT costs and matching funds by line item for the PROJECT. The accounting system of ADMINISTERING AGENCY, its contractors and all subcontractors shall conform to Generally Accepted Accounting Principles, enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices sent to or paid by STATE.

3. For the purpose of determining compliance with Title 21, California Code of Regulations, Chapter 21, section 2500 et seq., when applicable, and other matters connected with the performance and costs of ADMINISTERING AGENCY's contracts with third parties pursuant to Government Code section 8546.7, ADMINISTERING AGENCY, ADMINISTERING AGENCY's contractors and subcontractors, and STATE shall each maintain and make available for inspection and audit all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts. All of the above-referenced parties shall make such AGREEMENT and PROGRAM SUPPLEMENT materials available at their respective offices at all reasonable times during the entire PROJECT period and for three (3) years from the date of final payment to ADMINISTERING AGENCY under any PROGRAM SUPPLEMENT. STATE, the California State Auditor, or any duly authorized representative of STATE or the United States, shall each have access to any books, records, and documents that are pertinent to a PROJECT for audits, examinations, excerpts, and transactions and ADMINISTERING AGENCY shall furnish copies thereof if requested.

4. ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act of OMB Circular A-133 if it receives a total of $500,000 or more in STATE FUNDS in a single fiscal year. The STATE FUNDS received under PROGRAM SUPPLEMENT are a part of the Catalogue of Federal Domestic Assistance (CFDA) 20.205, Highway Planning and Research.

5. ADMINISTERING AGENCY agrees to include all PROGRAM SUPPLEMENTS adopting the terms of this AGREEMENT in the schedule of projects to be examined in ADMINISTERING AGENCY'S annual audit and in the schedule of projects to be examined under its single audit prepared in accordance with OMB Circular A-133.

6. ADMINISTERING AGENCY shall not award a construction contract over $10,000 or other contracts over $25,000 [excluding professional service contracts of the type which are required to be procured in accordance with Government Code sections 4525 (d), (e) and (f)] on the basis of a noncompetitive negotiation for work to be performed under this AGREEMENT without the prior written approval of STATE. All contracts awarded by ADMINISTERING AGENCY intended or used as local match credit must meet the requirements set forth in this AGREEMENT regarding local match funds.

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7. Any subcontract entered into by ADMINISTERING AGENCY as a result of this AGREEMENT shall contain all of the provisions of Article IV, FISCAL PROVISIONS, and this ARTICLE V, AUDITS, THIRD-PARTY CONTRACTING, RECORDS RETENTION AND REPORTS and shall mandate that travel and per diem reimbursements and third-party contract reimbursements to subcontractors will be allowable as PROJECT costs only after those costs are incurred and paid for by the subcontractors.

8. To be eligible for local match credit, ADMINISTERING AGENCY must ensure that local match funds used for a PROJECT meet the fiscal provisions requirements outlined in ARTICLE IV in the same manner that is required of all other PROJECT expenditures.

9. In addition to the above, the pre-award requirements of third-party contractor/consultants with ADMINISTERING AGENCY should be consistent with LOCAL ASSISTANCE PROCEDURES.

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AK I IULt VI - IVIISUCLLHNLUUb V UVISIUIVJ

1. ADMINISTERING AGENCY agrees to use all PROJECT funds reimbursed hereunder only for transportation purposes that are in conformance with Article XIX of the California State Constitution and other California laws.

2. ADMINISTERING AGENCY shall conform to all applicable State and Federal statutes and regulations, and the Local Assistance Program Guidelines and Local Assistance Procedures Manual as published by STATE and incorporated herein, including all subsequent approved revisions thereto applicable to PROJECT unless otherwise designated in the project-specific executed PROJECT SUPPLEMENT.

3. This AGREEMENT is subject to any additional restrictions, limitations, conditions, or any statute enacted by the State Legislature or adopted by the CTC that may affect the provisions, terms, or funding of this AGREEMENT in any manner.

4. ADMINISTERING AGENCY and the officers and employees of ADMINISTERING AGENCY, when engaged in the performance of this AGREEMENT, shall act in an independent capacity and not as officers, employees or agents of STATE.

5. Each project-specific PROGRAM SUPPLEMENT shall separately establish the terms and funding limits for each described PROJECT funded under this AGREEMENT and that PROGRAM SUPPLEMENT. No STATE FUNDS are obligated against this AGREEMENT.

6. ADMINISTERING AGENCY certifies that neither ADMINISTERING AGENCY nor its principals are suspended or debarred at the time of the execution of this AGREEMENT, and ADMINISTERING AGENCY agrees that it will notify STATE immediately in the event a suspension or a debarment occurs after the execution of this AGREEMENT.

7. ADMINISTERING AGENCY warrants, by execution of this AGREEMENT, that no person or selling agency has been employed or retained to solicit or secure this AGREEMENT upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by ADMINISTERING AGENCY for the purpose of securing business. For breach or violation of this warranty, STATE has the right to annul this AGREEMENT without liability, pay only for the value of the PROJECT work actually performed, or in STATE's discretion, to deduct from the price of PROGRAM SUPPLEMENT consideration, or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee.

8. In accordance with Public Contract Code section 10296, ADMINISTERING AGENCY hereby certifies under penalty of perjury that no more than one final unappealable finding of contempt of court by a federal court has been issued against ADMINISTERING AGENCY within the immediate preceding two (2) year period because of ADMINISTERING AGENCY's failure to comply with an order of a federal court that orders ADMINISTERING AGENCY to comply with an order of the National Labor Relations Board.

9. ADMINISTERING AGENCY shall disclose any financial, business, or other relationship with STATE that may have an impact upon the outcome of this AGREEMENT or any individual PROJECT encompassed within a PROGRAM SUPPLEMENT. ADMINISTERING AGENCY shall also list current contractors who may have a financial interest in the outcome of a PROJECT undertaken pursuant to this AGREEMENT.

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-I U. HUIVIIIVI I CKIIVU Ht3CNUY nereoy certl?Ies mat It aoes not now nave nor snaii it acquire any financial or business interest that would conflict with the performance of any PROJECT initiated under this AGREEMENT.

11. ADMINISTERING AGENCY warrants that this AGREEMENT was not obtained or secured through rebates, kickbacks or other unlawful consideration either promised or paid to any STATE employee. For breach or violation of this warranty, STATE shall have the right, in its sole discretion, to terminate this AGREEMENT without liability, to pay only for PROJECT work actually performed, or to deduct from a PROGRAM SUPPLEMENT price or otherwise recover the full amount of such rebate, kickback, or other unlawful consideration.

12. Any dispute concerning a question of fact arising under this AGREEMENT that is not disposed of by agreement shall be decided by the STATE's Contract Officer, who may consider any written or verbal evidence submitted by ADMINISTERING AGENCY. The decision of the Contract Officer, issued in writing, shall be conclusive and binding on the PARTIES on all questions of fact considered and determined by the Contract Officer.

13. Neither the pending of a dispute nor its consideration by the Contract Officer will excuse the ADMINISTERING AGENCY from full and timely performance in accordance with the terms of this AGREEMENT and each PROGRAM SUPPLEMENT.

14. Neither STATE nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by ADMINISTERING AGENCY under or in connection with any work, authority or jurisdiction of ADMINISTERING AGENCY arising under this AGREEMENT. It is understood and agreed that ADMINISTERING AGENCY shall fully defend, indemnify and save harmless STATE and all of its officers and employees from all claims and suits or actions of every name, kind and description brought forth under, including but not limited to, tortuous, contractual, inverse condemnation or other theories or assertions of liability occurring by reason of anything done or omitted to be done by ADMINISTERING AGENCY under this AGREEMENT.

15. Neither ADMINISTERING AGENCY nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by, under or in connection with any work, authority or jurisdiction arising under this AGREEMENT. It is understood and agreed that STATE shall fully defend, indemnify and save harmless the ADMINISTERING AGENCY and all of its officers and employees from all claims, suits or actions of every name, kind and description brought forth under, including but not limited to, tortuous, contractual, inverse condemnation and other theories or assertions of liability occurring by reason of anything done or omitted to be done by STATE under this AGREEMENT.

16. In the event of (a) ADMINISTERING AGENCY failing to timely proceed with effective PROJECT work in accordance with the project-specific PROGRAM SUPPLEMENT; (b) failing to maintain any applicable bonding requirements; and (c) otherwise materially violating the terms and conditions of this AGREEMENT and/or any PROGRAM SUPPLEMENT, STATE reserves the right to terminate funding for that PROJECT upon thirty (30) days' written notice to ADMINISTERING AGENCY.

17. No termination notice shall become effective if, within thirty (30) days after receipt of a Notice of Termination, ADMINISTERING AGENCY either cures the default involved or, if the default is not reasonably susceptible of cure within said thirty (30) day period the ADMINISTERING

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AULINUY proceeds inereatter to complete mat cure in a manner and time line acceptabie to STATE.

18. Any such termination shall be accomplished by delivery to ADMINISTERING AGENCY of a Notice of Termination, which notice shall become effective not less than thirty (30) days after receipt, specifying the reason for the termination, the extent to which funding of work under this AGREEMENT and the applicable PROGRAM SUPPLEMENT is terminated and the date upon which such termination becomes effective, if beyond thirty (30) days after receipt. During the period before the effective termination date, ADMINISTERING AGENCY and STATE shall meet to attempt to resolve any dispute. In the event of such termination, STATE may proceed with the PROJECT work in a manner deemed proper by STATE. If STATE terminates funding for PROJECT with ADMINISTERING AGENCY for the reasons stated in paragraph sixteen (16) of ARTICLE VI, STATE shall pay ADMINISTERING AGENCY the sum due ADMINISTERING AGENCY under the PROGRAM SUPPLEMENT and/or STATE-approved finance letter prior to termination, provided, however, ADMINISTERING AGENCY is not in default of the terms and conditions of this AGREEMENT or the project-specific PROGRAM SUPPLEMENT and that the cost of any PROJECT completion to STATE shall first be deducted from any sum due ADMINISTERING AGENCY.

19. In the case of inconsistency or conflicts with the terms of this AGREEMENT and that of a project-specific PROGRAM SUPPLEMENT and/or Cooperative Agreement, the terms stated in that PROGRAM SUPPLEMENT and/or Cooperative Agreement shall prevail over those in this AGREEMENT.

20. Without the written consent of STATE, this AGREEMENT is not assignable by ADMINISTERING AGENCY either in whole or in part.
21 . No alteration or variation of the terms of this AGREEMENT shall be valid unless made in writing and signed by the PARTIES, and no oral understanding or agreement not incorporated herein shall be binding on any of the PARTIES.

IN WITNESS WHEREOF, the parties have executed this AGREEMENT by their duly authorized officer.

STATE OF CALIFORNIA City of Upland

DEPARTMENT OF TRANSPORTATION
By
!�� ,9 �; BY p5:41,14---tie4t4/
(erao 04049 Cart kr a L .
4 Chief, Office of Project Implementation City of Upland Division of Local Assistance Representative Name & Title (Authorized Governing Body Representative)
Date "(jot/ , •Vrn Date lo-ld2-l0l9-

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EXHIBIT A - FAIR EMPLOYMENT PRACTICES ADDENDUM

1. In the performance of this Agreement, ADMINISTERING AGENCY will not discriminate against any employee for employment because of race, color, sex, sexual orientation, religion, age, ancestry or national origin, physical disability, medical condition, marital status, political affiliation, family and medical care leave, pregnancy leave, or disability leave. ADMINISTERING AGENCY will take affirmative action to ensure that employees are treated during employment without regard to their race, sex, sexual orientation, color, religion, ancestry, or national origin, physical disability, medical condition, marital status, political affiliation, family and medical care leave, pregnancy leave, or disability leave. Such action shall include, but not be limited to, the following:
employment; upgrading; demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. ADMINISTERING AGENCY shall post in conspicuous places, available to employees for employment, notices to be provided by STATE setting forth the provisions of this Fair Employment section.

2. ADMINISTERING AGENCY, its contractor(s) and all subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, 1290-0 et seq.), and the applicable regulations promulgated thereunder (Cal. Code Regs., Title 2, 7285.0, et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code section 12900(a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations are incorporated into this AGREEMENT by reference and made a part hereof as if set forth in full. Each of the ADMINISTERING AGENCY'S contractors and all subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreements, as appropriate.

3. ADMINISTERING AGENCY shall include the nondiscrimination and compliance provisions of this clause in all contracts and subcontracts to perform work under this AGREEMENT.

4. ADMINISTERING AGENCY will permit access to the records of employment, employment advertisements, application forms, and other pertinent data and records by STATE, the State Fair Employment and Housing Commission, or any other agency of the State of California designated by STATE, for the purposes of investigation to ascertain compliance with the Fair Employment section of this Agreement.

5. Remedies for Willful Violation:
(a) STATE may determine a willful violation of the Fair Employment provision to have occurred upon receipt of a final judgment to that effect from a court in an action to which ADMINISTERING AGENCY was a party, or upon receipt of a written notice from the Fair Employment and Housing Commission that it has investigated and determined that ADMINISTERING AGENCY has violated the Fair Employment Practices Act and had issued an order under Labor Code section 1426 which has become final or has obtained an injunction under Labor Code section 1429. (b) For willful violation of this Fair Employment Provision, STATE shall have the right to terminate this Agreement either in whole or in part, and any loss or damage sustained by STATE in securing the goods or services thereunder shall be borne and paid for by ADMINISTERING AGENCY and by the surety under the performance bond, if any, and STATE may deduct from any moneys due

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or thereatter may become due to AUMINIS 11KINU AU NUY, the ditterence between the price named in the Agreement and the actual cost thereof .to STATE to cure ADMINISTERING AGENCY's breach of this Agreement.

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RESOLUTION NO, 6114

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UPLAND

AUTHORIZING THE CITY MANAGER OF THE CITY OF UPLAND

TO EXECUTE ADMINISTERING AGENCY-STATE MASTER AGREEMENT NO. 00365S AND PROGRAM SUPPLEMENT AGREEMENT NO. 198 FOR THE FOOTHILL BOULEVARD

IMPROVEMENT PROJECT
Intent of the Parties and Findings
(i) The State of California, through its Department of Transportation (Caltrans), has submitted to the City of Upland, Administering Agency-State Master Agreement No. 00365S and Program Supplement Agreement No. 198 establishing responsibilities of Caltrans and the City of Upland relating to the Foothill Boulevard Improvement Project, between Monte Vista Avenue and Central Avenue; and,
(ii) The City of Upland was authorized to receive State funds for the proposed Foothill Boulevard Improvement project; and,
(iii) Caltrans has requested a certified authorizing resolution identifying the project receiving funding and the Official authorized to execute the agreements.

NOW, THEREFORE, the Upland City Council of the City of Upland hereby finds,, determines, resolves, and orders as follows:

Section 1. The City Manager is hereby authorized to execute and the City Clerk to attest Administering Agency-State Agreement No. 00365S and Program Supplement Agreement No. 198 establishing responsibilities of Caltrans and the City of Upland regarding the Foothill Boulevard Improvement Project.

Section 2. The City Manager is authorized to execute any subsequent program supplemental agreements or appurtenant State documents on behalf of the City relating to this specific project.

Section 3. The City Clerk shall certify the adoption of this resolution.

PASSED, APPROVED and ADOPTED this 11th dad of une, 2012.jA7 /'• iy
'�
Ray M. 1Asser, Mayor
7 I, Stephanie A. Mendenhall, City Clerk of the City of Upland, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 11th day of June, 2012, by the following vote:
fF KAm5 MayorAMusser, CouncL r embers Willis, Brandt, Filippi, Stone �iVO None _.: Fr
, :.

ABSEN i%` .. 41Jone -
ABSTAINED: None
ATTEST` _L ii ..y ' �rf.. -'\�
Stephanie A. Mendenhall, City Clerk

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lF LL B I L. 0-1co i`,•meaty city chitin and f the City of Upland, County of San Bernardino,hereby certify that the attached ORDINANCE NO, RESOLUTION NO.

MINUTES dated i s t ,20 f`i�a a Ina
and correct copy of the original on file in the City Clerk's Office.

Deputy City Clerk of the City of Upland,California
Executed on Lr , 2G

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PROGRAM SUPPLEMENT NO. 000000255 Adv. Project ID Date: March 02, 2022 to 0822000105 Location: 08-SBD-O-UPL
ADMINISTERING AGENCY-STATE AGREEMENT Project Number: LRSPL-5147(014) FOR STATE FUNDED PROJECTS NO 08-5147S21 E.A. Number:

Locode: 5147
This Program Supplement,effective 2/4/22, hereby adopts and incorporates into the Administering Agency-State Agreement No. 08-5147S21 for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an effective date of and is subject to all the terms and conditions thereof.This PROGRAM SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the ADMINISTERING AGENCY on (See copy attached).

The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from sources noted below encumbered to this project,Administering Agency accepts and will comply with the Special Covenants and remarks set forth on the following pages.

PROJECT LOCATION: Develop a Local Roadway Safety Plan(LRSP).

LRSP272
TYPE OF WORK: Develop a Local Roadway Safety Plan(LRSP). LENGTH: 0.0(MILES) Estimated Cost State Funds Matching Funds LOCAL OTHER
STATE $58,500.00
$65,000.00 $6,500.00 $0.00
CITY OF UPLAND STATE OF CALIFORNIA
Department of Transportation
By By
Title1ik0.ner Chief, Office of Project Implementation Date �4" �!-lid Division of Local Assistance
Attest Date
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
r�1
Accounting Officer 1� !tf��nC 1�'E4� Date 3/2I2-QZZ $58,500.00 Program Supplement 08-514-Z55-SERIAL Page 1 of 3

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08-S B D-O-U P L
LRSPL-5147(014)

SPECIAL COVENANTS OR REMARKS

1. All obligations of STATE under the terms of this Agreement are subject to the appropriation of resources by the Legislature and the encumbrance of funds under this Agreement. Funding and reimbursement are available only upon the passage of the State Budget Act containing these STATE funds.

2. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter.

Per Government Code Section 16304, all project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested by the ADMINISTERING AGENCY and approved by the California Department of Finance.

ADMINISTERING AGENCY should ensure that invoices are submitted to the District Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's Office and the Department of Finance; in order for payment to be made, the last date the District Local Assistance Engineer can forward an invoice for payment to the Department's Local Programs Accounting Office for reimbursable work for funds that are going to revert at the end of a particular fiscal year is May 15th of the particular fiscal year. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement involving applicable funds that is not received by the Department's Local Programs Accounting Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid. These unexpended funds will be irrevocably reverted by the Department's Division of Accounting on the applicable fund Reversion Date.

3. ADMINISTERING AGENCY agrees to comply with the requirements in 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (applicable to Federal and State Funded Projects).

4. This PROJECT is funded with State-Only funding from the Local Roadway Safety Plan (LRSP) Program. ADMINISTERING AGENCY agrees to develop an LRSP under this PROJECT.

The ADMINISTERING AGENCY agrees to follow all relevant State laws and requirements including the California Environmental Quality Act (CEQA).

This PSA allows reimbursement of eligible PROJECT expenditures to the ADMINISTERING AGENCY for which the LRSP State funds are allocated. The effective State allocation date establishes the eligibility date for the ADMINISTERING AGENCY to start reimbursable work.

Any work performed prior the effective allocation date is not eligible for reimbursement from the LRSP funds.

Program Supplement 08--514-Z55-SERIAL Page 2 of 3

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08-SBD-O-UPL
LRSPL-5147(014)

SPECIAL COVENANTS OR REMARKS
ADMINISTERING AGENCY agrees that LRSP funds available for reimbursement will be limited to the amount allocated and encumbered by the STATE consistent with the scope of work in the STATE approved application. Funds encumbered may not be used for a modified scope of work after a project is awarded unless approved by the Statewide LRSP Coordinator prior to performing work.

ADMINISTERING AGENCY agrees to the program delivery and reporting requirements. The study and the LRSP must be completed within thirty-six (36) months of the funding allocation.

The Final Report of Expenditure, the final invoice and the LRSP report must be submitted to the DLAE within six (6) months of the report completion.

Program Supplement 08--514-Z55-SERIAL Page 3 of 3

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..t �pl"� CITY FU P LA N D
"The City of Gracious Living"
tI_FO
B�1S1. Staff i
DATE: November 13,2023
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY,CITY MANAGER
PREPARED BY:BRADEN YU,PUBLIC WORKS DIRECTOR

BOB CRITCHFIELD,ENGINEERING MANAGER
SUBJECT: CONSIDER APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT FOR A

CITYWIDE TRAFFIC SIGNAL SYSTEM ASSESSMENT&MASTER PLAN
RECOMMENDED ACTION:

It is recommended that the City Council award a professional services agreement with Advantec Consulting Engineers, Inc. for a Citywide Traffic Signal System Assessment and Master Plan in the amount of $169,190; approve a contingency in the amount of$2,810, for a total amount of$172,000; and authorize the City Manager to execute the agreement and any future amendments within the City Manager's authority.

GOAL STATEMENT
The proposed action supports the City's goal of maintaining a modern traffic signal system.

BACKGROUND
The City is directly responsible for maintaining 89 signalized intersections and 20 overhead yellow flashing beacons throughout the City. Many of the intersections contain equipment components that are deficient by today's standards such as the signal controllers, detection,pedestrian heads and push buttons, communications equipment,backplates, etc.

Upland's traffic signal infrastructure is critical to the operation of the City. Residents,businesses,and visitors depend heavily on Upland's traffic signal systems for the efficient movement of vehicles,bicycles,and pedestrians that would be compromised without a dependable signal network; however, that network is aging rapidly and requires an extensive amount of maintenance and repair.

On March 11,2021,the American Rescue Plan Act,also known as "ARPA",was signed into law. The Coronavirus State and Local Fiscal Recovery Funds ("SLFRF") federal stimulus program administered by the US Treasury allocates $1.9 trillion to help state and local governments respond to the economic and public health impacts of COVID-19. Under the law,each local government agency nationwide receives an allocation of ARPA funds,based on a formula. The City's share is$15.2 million.

On July 26,2021,the City Council approved proceeding with four master planning projects using$805,000 of ARPA funding. The projects included a Traffic Signal System Assessment and Master Plan, approved with a budget of $175,000.

ISSUES AND ANALYSIS
On August 21,2023,the City posted on its website and sent to local traffic engineering firms a Request for Proposal (RFP)for citywide traffic signal system assessment and master plan services. The scope of work includes completing a citywide inventory and assessment of the City's traffic signal system and to create a master plan that will meet the following objectives:

1. Provide an inventory of the existing traffic signal equipment at each signalized intersection, flashing yellow school beacons,and radar speed feedback signs,and other signal devices,if any.

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preemption,video detection(including that for bicycles),communication equipment,street name signs,LED safety lights,and use of reflective yellow borders on signal head backplates.

3. Identify any deficiencies and/or non-functioning components of the traffic signal equipment at all city-owned signalized intersections and signal device locations,including flashing yellow beacon locations.

4. Determine locations for traffic signal equipment upgrades and estimated corresponding costs.

5. Establish a priority list for equipment upgrades.

6. Conduct a citywide traffic signal timing review that will meet ADA requirements,including pedestrian walk and clearance time,minimum green time for bicycles,yellow and all-red time that is consistent with MUTCD requirements. Prepare,stamp, and sign new timing sheets for any existing signal timing sheets that may be found to not meet current MUTCD requirements.

7. Review past coordination timing plans prepared and provided by SBCTA (San Bernardino County Transportation Authority)and determine if the latest coordination timing plans are still applicable after the pandemic. Prepare,stamp,and sign new coordination timing plans.

In addition to the above task, the City identified optional tasks that could be incorporated into the evaluation, depending on available budget,as follows:

8. Optional: Identify potential funding sources for Capital Improvements and formulate strategies in obtaining funding in phased improvements based on the priority list created.

9. Optional: Identify potential funding sources for Operational Improvements and formulate strategies in obtaining funding in phased improvements based on the priority list created.

10. Optional: An assessment on how the City may position itself for developing traffic control based on current trends in technologies and intelligent transportation system,to become a"smart city".

On August 21,2023,the City received three proposals. A panel composed of three Public Works Engineering staff and one outside Engineering Consultant evaluated the proposals received, and based on their responsiveness,ranked the proposals then averaged the rankings. The panel concluded that Advantec Consulting Engineers,Inc. (Advantec) showed the most comprehensive and thorough response to the RFP and understanding of the work to be completed.

Advantec's fee proposal was $164,070 for the required tasks and is considered a fair price for the work effort and deliverables required as identified in the RFP. Given the available budget for the project, the City is requesting to include Optional Task No. 8 (Capital Improvements implementation plan) at a cost of$5,120,bringing Advantec's total contract price to$169,190.

ENVIRONMENTAL DETERMINATION
The scope of work for this professional services agreement consists of performing a condition assessment and software data implementation. The environmental determination for this work effort is Categorically Exempt from the California Environmental Quality Act(CEQA)pursuant to Section 15306("Information Collection"). Section 15306 consists of basic data collection,research,experimental management,and resource evaluation activities which do not result in a serious or major disturbance to an environmental resource.

FISCAL IMPACTS
The Fiscal Year 2023/2024 Capital Improvement Program includes sufficient funds for the professional services contract. The estimated project costs,as well as the available funding,is summarized below:

Estimated Project Costs
Advantec Fee Proposal(Required Task) $164,070
Advantec Fee Proposal(Optional Task—Capital Imp.Implementation Plan) $5,120 Contingency $2,810
Total Contract Work: $172,000
Project Administration and QA/QC $3,000

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Total Estimated Project Cost: $175,000
FY 2023/24 Funding
FY 23-24 CIP Acct.No. 229-8005-16158(ARPA) $175,000 Total Project Funding: $175,000

ALTERNATIVES

1. Do not include the Optional Task for the Capital Improvement Implementation Plan and award a professional service agreement to Advantec for the required tasks only($164,070).

2. Provide alternative direction to staff.

CEQA: Categorically Exempt from the California Environmental Quality Act(CEQA)pursuant to Section 15306.

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CITY OF UPLAND

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of November 13, 2023 by and between the City of Upland, a public agency organized and operating under the laws of the State of California with its principal place of business at 460 N. Euclid Avenue, Upland, CA 91786 ("City"), and Advantec Consulting Engineers, Inc., a California Corporation, with its principal place of business at 1200 Rossevelt, Irvine, California, 92620 (hereinafter referred to as "Consultant"). City and Consultant are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement.

RECITALS
A. City is a public agency of the State of California and is in need of professional services for the following project:

FY 2023/2024 Citywide Traffic Signal System Assessment & Master Plan (hereinafter referred to as "the Project").

B. Consultant is duly licensed and has the necessary qualifications to provide such services.

C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.

AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Services.

Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit "A."

2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit "B." b. Except as set forth hereinafter, the total amount paid by City for services rendered by Consultant under this Agreement shall not exceed One Hundred Sixty-Nine Thousand One Hundred Ninety Dollars and Zero Cents ($169,190.00). Any work above that sum, up to a total amount of compensation under this Agreement of One Hundred Seventy-Two Thousand Dollars ($172,000.00) due to unforeseen conditions, change orders and the like shall be in City's sole discretion. Consultant shall submit to the City monthly invoices which include a detailed description of Consultant's services during the prior month and the amount of billing for the services. City shall pay Consultant within thirty (30) days of City's receipt of monthly invoices from Consultant.
c. The City Manager may approve Additional Work, as defined in Section 3, above One Hundred Seventy-Two Thousand Dollars ($172,000), up to Fifty Thousand Dollars ($50,000). In no event shall the total compensation due Consultant under this Agreement exceed Two Hundred Twenty-Two Thousand Dollars ($222,000) without prior approval by the City Council.
1

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3. Additional Work.

If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

4. Maintenance of Records.

Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.

5. Term.

The term of this Agreement shall be from November 13, 2023 to November 13, 2025, unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Project. Consultant shall perform its services in a prompt and timely manner within the term of this Agreement and shall commence performance upon receipt of written notice from the City to proceed ("Notice to Proceed"). The Notice to Proceed shall set forth the date of commencement of work.

6. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non- performing party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; pandemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint.
b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.

7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

8. Standard of Care
2

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Consultant's services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions.

9. Assignment and Subconsultant
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder.

10. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided.
a. PERS Eligibility Indemnification
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System ("PERS") to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

11. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
3

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(1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Agreement (8) Property Damage
(9) Independent Contractors Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention.
c. Workers' Compensation/Employer's Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
4

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(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the "Workers' Compensation and Insurance Act," Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer's Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers' compensation coverage of the same type and limits as specified in this section.
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein.

This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form specifically designed to protect against acts, errors or omissions of the Consultant. "Covered Professional Services" as designated in the policy must specifically include work performed under this Agreement. The policy must"pay on behalf of'the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:

Combined Single Limit
Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 combined single limit Employer's Liability $1,000,000 per accident or disease Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer's equivalent) signed by the insurer's representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the 5

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insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant's policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.

Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant's indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

Additional Insurance Provisions
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(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section.

Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.

12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel of City's choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney's fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.
b. If Consultant's obligation to defend, indemnify, and/or hold harmless arises out of Consultant's performance of "design professional" services (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant's indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant's liability for such claim, including the cost to defend, shall not exceed the Consultant's proportionate percentage of fault.

13. California Labor Code Requirements.
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a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects ("Prevailing Wage Laws"). If the services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor(Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. If the services are being performed as part of an applicable "public works" or "maintenance" project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant's sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant's performance of services, including any delay, shall be Consultant's sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.

14. Verification of Employment Eligibility.

By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.

15. Reserved.

16. Laws and Venue.

This Agreement shall be interpreted in accordance with the laws of the State of California.

If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Bernardino, State of California. 17 Termination or Abandonment
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a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10)calendar days written notice to Consultant. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty(30)calendar days'written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant.
18 Documents. Except as otherwise provided in "Termination or Abandonment," above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City.

19. Organization
Consultant shall assign Jose Guedes as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.

20. Limitation of Agreement.

This Agreement is limited to and includes only the work included in the Project described above.

21. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:

DISTRICT: CONSULTANT:

City of Upland Advantec Consulting Engineers, Inc. 460 N. Euclid Avenue 1200 Rossevelt
Upland, CA 91786 Irvine, CA 92620
Attn: Michael Blay, City Manager Attn: Carlos Ortiz, Chief Operating Officer and shall be effective upon receipt thereof.

22. Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.
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23. Equal Opportunity Employment.

Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

24. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.

25. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the remaining provisions unenforceable, invalid or illegal.

26. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.

27. Non-Waiver
None of the provisions of this Agreement shall be considered waived by either Party, unless such waiver is specifically specified in writing.

28. Time of Essence
Time is of the essence for each and every provision of this Agreement.

29. City's Right to Employ Other Consultants
City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.

30. Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no 10

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director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

31. Federal Provisions
Funds from the Coronavirus State Fiscal Recovery Fund and/or the Coronavirus Local Fiscal Recovery Fund, together known as the Coronavirus State and Local Fiscal Recovery Funds ("CSLFRF") program, will be used to fund all or a portion of this Agreement. As applicable, Consultant shall comply with all federal requirements including, but not limited to, the following, all of which are expressly incorporated herein by reference:

31.1.1 Sections 602 and 603 of the Social Security Act as added by Section 9901 of the American Rescue Plan Act of 2021 (the "Act");

31.1.2 U.S. Department of the Treasury ("Treasury") Final Rule for the Act;

31.1.3 Treasury Compliance and Reporting Guidance for the Act;

31.1.4 2 C.F.R. Part 200— Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, other than such provisions as the U.S. Department of the Treasury may determine are inapplicable to the CSLFRF program and subject to such exceptions as may be otherwise provided by the U.S. Department of the Treasury;

31.1.5 Treasury Coronavirus Local Fiscal Recovery Fund Award Terms and Conditions; and

31.1.6 Federal contract provisions attached hereto as Exhibit"C"and incorporated herein by reference.

Subcontracts, if any, shall contain a provision making them subject to all of the provisions stipulated in this Agreement. With respect to any conflict between such federal requirements and the terms of this Agreement and/or the provisions of state law and except as otherwise required under federal law or regulation, the more stringent requirement shall control. [SIGNATURES ON FOLLOWING PAGE]
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SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT

BETWEEN CITY OF UPLAND

AND TRANSMAP
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CITY OF UPLAND ADVANTEC CONSULTING ENGINEERS, INC.

By: By:

Michael Blay
City Manager Its:

Printed Name:

ATTEST: By:

Its:

By:

Keri Johnson Printed Name:

City Clerk
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EXHIBIT "A"

SCOPE OF SERVICES
The Scope of Services shall be that set forth in City issued RFP dated August 21, 2023, RFI No. 1 Responses dated September 18, 2023, and Advantec's Proposal dated September 26, 2023. 13

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EXHIBIT "B"

SCHEDULE OF CHARGES/PAYMENTS
Consultant will invoice City on a monthly cycle in accordance with the billing rates set forth below.

Consultant will include with each invoice a detailed progress report that indicates the amount of budget spent on each task. Consultant will inform City regarding any out-of-scope work being performed by Consultant. This is a time-and-materials contract.

FEE SCHEDULE
Task amounts are considered to be not-to-exceed amounts.

Task 1: Project Administration, Coordination and Meetings $ 18,070.00 Task 2: Data Collection and Assessment of Existing Signal Equipment $ 42,290.00 Task 3: Traffic Signal Design Guidelines and Signal Equipment Standards $ 24,160.00
Task 4: Traffic Signal Equipment Review Matrix $ 10,660.00 Task 5: Locations and Cost Estimates for Traffic Signal Upgrades Database $ 10,730.00
Task 6: Traffic Signal Equipment Upgrade Priority List $ 22,860.00 Task 7: Traffic Signal Timing Review for Compliance $ 15,800.00 Task 8: Citywide Coordination Timing Plan Updates Review $ 19,500.00 Required Tasks Subtotal: $ 164,070.00
Optional Task: Implementation Plan for Capital Improvements . $ 5,120.00 TOTAL: $ 169,190.00
Consultant Rate Schedule: Hourly Rates effective January 2023:

The rate for any authorized additional services is shown below:

Position Classification Hourly Rate
Project Director $350.00
Senior Project Manager VIII $290.00
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Senior Project Manager VII $250.00
Project Manager/ Senior Engineer VI $220.00
Project Manager/ Engineer V-3 $195.00
Project Manager/ Engineer V-2 $175.00
Project Manager/ Engineer V-1 $155.00
Associate Engineer IV $140.00
Associate Engineer III $130.00
Assistant Engineer II $120.00
Assistant Engineer I $110.00
Administrative III $130.00
Administrative II $110.00
Administrative I $90.00
Consultant Rate Schedule: Direct Costs effective January 2023:

The rate for any authorized additional services is shown below:

Position Classification Rate
Mileage Current Rate per IRS
In House Plotting (Mylar) $20.00 per D-size sheet In House Plotting (Bond) $10.00 per D-size sheet Other Direct Costs At Cost + 10% admin
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EXHIBIT "C"

FEDERAL CONTRACT PROVISIONS
During the performance of this Agreement, Consultant shall comply with all applicable federal laws and regulations including, but not limited to, the federal contract provisions in this Exhibit "C„

1. REQUIRED CONTRACT PROVISIONS IN ACCORDANCE WITH APPENDIX II TO PART 200 — CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS (2 C.F.R. § 200.327)
(a) Appendix II to Part 200 (A); Appendix II to Part 200 (B): Remedies for Breach; Termination for Cause/Convenience. The Contract Documents include remedies for breach and termination for cause and convenience.
(b) Appendix II to Part 200 (C) — Equal Employment Opportunity: If this Agreement meets the definition of a "federal assisted construction contract" in 41 CFR § 60-1.3, Consultant agrees as follows during the performance of this Agreement:
(i) The Consultant will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The Consultant will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.
(ii) The Consultant will, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
(iii) The Consultant will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the Consultant's legal duty to furnish information. (iv) The Consultant will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
(v) The Consultant will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 16

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(vi) The Consultant will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
(vii) In the event of the Consultant's noncompliance with the nondiscrimination clauses of this Agreement or with any of the said rules, regulations, or orders, this Agreement may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
(viii) The Consultant will include the portion of the sentence immediately preceding paragraph (i) and the provisions of paragraphs (i) through (vii) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Consultant will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance:

Provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the Consultant may request the United States to enter into such litigation to protect the interests of the United States.

The City further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work:

Provided, That if the City so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the Agreement.

The City agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of the Consultant and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance.

The City further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the City agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: cancel, terminate, or suspend in whole or in part the grant (contract, loan, insurance, guarantee) for this project; refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings.
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(c) Appendix II to Part 200 (D) — Davis-Bacon Act: Not applicable to this Agreement since it is funded by CSLFRF.
(d) Appendix II to Part 200 (D) — Copeland "Antti-Kickback" Act: Not applicable to this Agreement since it is funded by CSLFRF.
(e) Appendix II to Part 200 (E) — Contract Work Hours and Safety Standards Act:
(I) Overtime Requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. (ii) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (ii) of this section the Consultant and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (ii) of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (ii) of this section. (iii) Withholding for unpaid wages and liquidated damages. The City shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the Consultant or subcontractor under any such contract or any other Federal contract with the Consultant, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the Consultant, such sums as may be determined to be necessary to satisfy any liabilities of Consultant or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (iii) of this section. (iv) Subcontracts. The Consultant or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (ii) through (v) of this Section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The Consultant shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (ii) through (v) of this Section. (f) Appendix II to Part 200 (F) — Rights to Inventions Made Under a Contract or Agreement: If the Federal award meets the definition of "funding agreement" under 37 CFR § 401.2 (a)and the Consultant wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the Consultant must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency.. (g) Appendix II to Part 200 (G) — Clean Air Act and Federal Water Pollution Control Act:
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(i) Pursuant to the Clean Air Act, (1) Consultant agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq., (2) Consultant agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) Consultant agrees to include these requirements in each subcontract exceeding $150,000.
(ii) Pursuant to the Federal Water Pollution Control Act, (1) Consultant agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq., (2) Consultant agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) Consultant agrees to include these requirements in each subcontract exceeding $150,000.
(h) Appendix II to Part 200 (H) — Debarment and Suspension:
(i) This Agreement is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such Consultant is required to verify that none of the Consultant, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). (ii) Consultant must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into.
(iii) This certification is a material representation of fact relied upon by City. If it is later determined that Consultant did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the City, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (iv) Consultant warrants that it is not debarred, suspended, or otherwise excluded from or ineligible for participation in any federal programs. Consultant also agrees to verify that all subcontractors performing work under this Agreement are not debarred, disqualified, or otherwise prohibited from participation in accordance with the requirements above. Consultant further agrees to notify the City in writing immediately if Consultant or its subcontractors are not in compliance during the term of this Agreement.
(i) Appendix II to Part 200 (I) — Byrd Anti-Lobbying Act: Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the awarding agency. (j) Appendix II to Part 200 (J) — 5200.323 Procurement of Recovered Materials:
(i) Consultant shall comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. part 247 that contain the highest percentage of recovered materials 19

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practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement. (ii) In the performance of this Agreement, the Consultant shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired: competitively within a timeframe providing for compliance with the contract performance schedule; meeting contract performance requirements; or at a reasonable price. (iii) Information about this requirement, along with the list of EPA-designate items, is available at EPA's Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program . (iv) The Consultant also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act." (k) Appendix II to Part 200 (K)—§200.216 Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment:
(i) Consultant shall not contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system funded under this Agreement. As described in Public Law 115-232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (1) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).
(2) Telecommunications or video surveillance services provided by such entities or using such equipment.
(3) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.
(ii) See Public Law 115-232, section 889 for additional information. (I) Appendix II to Part 200 (L) —§200.322 Domestic Preferences for Procurement:
(i) Consultant shall, to the greatest extent practicable, purchase, acquire, or use goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subcontracts.
(ii) For purposes of this section:
20

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(1) "Produced in the United States" means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States.
(2) "Manufactured products" means items and construction materials composed in whole or in part of nonferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber.

2. CONTRACTING WITH SMALL AND MINORITY FIRMS, WOMEN'S BUSINESS ENTERPRISE AND LABOR SURPLUS AREA FIRMS (2 C.F.R. § 200.321) (a) Consultant shall be subject to 2 C.F.R. § 200.321 and will take affirmative steps to assure that minority firms, women's business enterprises, and labor surplus area firms are used when possible and will not be discriminated against on the grounds of race, color, religious creed, sex, or national origin in consideration for an award.
(b) Affirmative steps shall include:
(i) Placing qualified small and minority businesses and women's business enterprises on solicitation lists;
(ii) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; (iii) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority business, and women's business enterprises;
(iv) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority business, and women's business enterprises; and (v) Using the services/assistance of the Small Business Administration (SBA), and the Minority Business Development Agency (MBDA) of the Department of Commerce. (c) Consultant shall submit evidence of compliance with the foregoing affirmative steps when requested by the City.

3. COMPLIANCE WITH U.S. DEPARTMENT OF THE TREASURY CORONAVIRUS

LOCAL FISCAL RECOVERY FUND AWARD TERMS AND CONDITIONS
(a) Maintenance of and Access to Records. Consultant shall maintain records and financial documents sufficient to evidence compliance with section 603(c) of the Act, Treasury's regulations implementing that section, and guidance issued by Treasury regarding the foregoing.

Consultant agrees to provide the City, Treasury Office of Inspector General and the Government Accountability Office, or any of their authorized representatives access to any books, documents, papers, and records (electronic an otherwise)of the Consultant which are directly pertinent to this Agreement for the purposes of conducting audits or other investigations. Records shall be maintained by Consultant for a period of five (5) years after completion of the Project. (b) Compliance with Federal Regulations. Consultant agrees to comply with the requirements of section 603 of the Act, regulations adopted by Treasury pursuant to section 603(f) of the Act, and guidance issued by Treasury regarding the foregoing. Consultant also agrees to comply with all other applicable federal statutes, regulations, and executive orders, including, without limitation, the following:
21

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(i) Universal Identifier and System for Award Management (SAM), 2 C.F.R.

Part 25, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 25 is hereby incorporated by reference.
(ii) Reporting Subaward and Executive Compensation Information, 2 C.F.R.

Part 170, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 170 is hereby incorporated by reference.
(iii) OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement), 2 C.F.R. Part 180, including the requirement to include a term or condition in all lower tier covered transactions (contracts and subcontracts described in 2 C.F.R.

Part 180, subpart B) that the award is subject to 2 C.F.R. Part 180 and Treasury's implementing regulation at 31 C.F.R. Part 19.
(iv) Recipient Integrity and Performance Matters, pursuant to which the award term set forth in 2 C.F.R. Part 200, Appendix XII to Part 200 is hereby incorporated by reference. (v) Governmentwide Requirements for Drug-Free Workplace, 31 C.F.R. Part

20. (vi) New Restrictions on Lobbying, 31 C.F.R. Part 21. (vii) Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. §§ 4601-4655) and implementing regulations.
(c) Compliance with Federal Statutes and Regulations Prohibiting Discrimination.

Consultant agrees to comply with statutes and regulations prohibiting discrimination applicable to the CSLFRF program including, without limitation, the following:
(i) Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d et seq.) and Treasury's implementing regulations at 31 C.F.R. Part 22, which prohibit discrimination on the basis of race, color, or national origin under programs or activities receiving federal financial assistance.
(ii) The Fair Housing Act, Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§ 3601 et seq.), which prohibits discrimination in housing on the basis of race, color, religion, national origin, sex, familial status, or disability.
(iii) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of disability under any program or activity receiving federal financial assistance.
(iv) The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101 et seq.), and Treasury's implementing regulations at 31 C.F.R. Part 23, which prohibit discrimination on the basis of age in programs or activities receiving federal financial assistance. (v) Title II of the Americans with Disabilities Act of 1990, as amended (42 U.S.C. §§ 12101 et seq.), which prohibits discrimination on the basis of disability under programs, activities, and services provided or made available by state and local governments or instrumentalities or agencies thereto.
(d) False Statements. Consultant understands that making false statements or claims in connection with the CSLFRF program is a violation of federal law and may result in criminal, civil, or administrative sanctions, including fines, imprisonment, civil damages and penalties, 22

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debarment from participating in federal awards or contracts, and/or any other remedy available by law.
(e) Protections for Whistleblowers.
(i) In accordance with 41 U.S.C. § 4712, Consultant may not discharge, demote, or otherwise discriminate against an employee in reprisal for disclosing to any of the list of persons or entities provided below, information that the employee reasonably believes is evidence of gross mismanagement of a federal contract or grant, a gross waste of federal funds, an abuse of authority relating to a federal contract or grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal contract (including the competition for or negotiation of a contract) or grant. (ii) The list of persons and entities referenced in the paragraph above includes the following:
(1) A member of Congress or a representative of a committee of Congress;
(2) An Inspector General;
(3) The Government Accountability Office;
(4) A Treasury employee responsible for contract or grant oversight or management;
(5) An authorized official of the Department of Justice or other law enforcement agency;
(6) A court or grand jury; or
(7) A management official or other employee of Consultant, or a subcontractor who has the responsibility to investigate, discover, or address misconduct. (f) Increasing Seat Belt Use in the United States. Pursuant to Executive Order 13043, 62 FR 19217 (Apr. 18, 1997), Consultant is encouraged to adopt and enforce on-the-job seat belt policies and programs for their employees when operating company-owned, rented or personally owned vehicles, and encourage its subcontractors to do the same (g) Reducing Text Messaging While Driving. Pursuant to Executive Order 13513, 74 FR 51225 (Oct. 6, 2009), Consultant should encourage its employees and subcontractors to adopt and enforce policies that ban text messaging while driving, and Consultant should establish workplace safety policies to decrease accidents caused by distracted drivers. (h) Assurances of Compliance with Civil Rights Requirements. The Civil Rights Restoration Act of 1987 provides that the provisions of this assurance apply to the Project, including, but not limited to, the following:
(i) Consultant ensures its current and future compliance with Title VI of the Civil Rights Act of 1964, as amended, which prohibits exclusion from participation, denial of the benefits of, or subjection to discrimination under programs and activities receiving federal funds, of any person in the United States on the ground of race, color, or national origin (42 U.S.C. § 2000d et seq.), as implemented by the Department of the Treasury Title VI regulations at 31 CFR Part 22 and other pertinent executive orders such as Executive Order 13166; directives; circulars; policies; memoranda and/or guidance documents.
23

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(ii) Consultant acknowledges that Executive Order 13166, "Improving Access to Services for Persons with Limited English Proficiency (LEP)," seeks to improve access to federally assisted programs and activities for individuals who, because of national origin, are limited in their English proficiency. Consultant understands that the denial of access to persons to its programs, services and activities because of their limited proficiency in English is a form of national origin discrimination prohibited under Title VI of the Civil Rights Act of 1964. Accordingly, Consultant shall initiate reasonable steps, or comply with Treasury's directives, to ensure meaningful access to its programs, services and activities to LEP persons. Consultant understands and agrees that meaningful access may entail providing language assistance services, including oral interpretation and written translation where necessary to ensure effective communication in the Project.
(iii) Consultant agrees to consider the need for language services for LEP persons during development of applicable budgets and when conducting programs, services and activities. As a resource, the Department of the Treasury has published its LEP guidance at 70 FR 6067. For more information on LEP, please visit http://www.lep.gov . (iv) Consultant acknowledges and agrees that compliance with this assurance constitutes a condition of continued receipt of federal financial assistance and is binding upon Consultant and Consultant's successors, transferees and assignees for the period in which such assistance is provided.
(v) Consultant agrees to incorporate the following language in every contract or agreement subject to Title VI and its regulations between the Consultant and the Consultant's subcontractors, successors, transferees and assignees:

The subcontractor, successor, transferee and assignee shall comply with Title VI of the Civil Rights Act of 1964, which prohibits recipients of federal financial assistance from excluding from a program or activity, denying benefits of, or otherwise discriminating against a person on the basis of race, color, or national origin (42 U.S.C. § 2000d et seq.), as implemented by Department of the Treasury Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made a part of this contract (or agreement). Title VI also extends protection to persons with "Limited English proficiency"in any program or activity receiving federal financial assistance, 42 U.S.C. § 2000d et seq., as implemented by Department of the Treasury Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made a part of this contract(or agreement).
(vi) Consultant understands and agrees that if any real property or structure is provided or improved with the aid of federal financial assistance by the Department of the Treasury, this assurance obligates the Consultant, or in the case of a subsequent transfer, the transferee, for the period during which the real property or structure is used for a purpose for which the federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. If any personal property is provided, this assurance obligates the Consultant for the period during which it retains ownership or possession of the property. (vii) Consultant shall cooperate in any enforcement or compliance review activities by the Department of the Treasury of the aforementioned obligations. Enforcement may include investigation, arbitration, mediation, litigation, and monitoring of any settlement agreements that may result from these actions. Consultant shall comply with information requests, on-site compliance reviews, and reporting requirements. (viii) Consultant shall maintain a complaint log and inform the Department of the Treasury of any accusations of discrimination on the grounds of race, color, or national origin, and limited English proficiency covered by Title VI of the Civil Rights Act of 1964 and implementing regulations and provide, upon request, a list of all such reviews or proceedings based on the 24

Page 98 of 245 ends

complaint, pending or completed, including outcome. Consultant must also inform the Department of the Treasury if Consultant has received no complaints under Title VI. (ix) Consultant must provide documentation of an administrative agency's or court's findings of non-compliance of Title VI and efforts to address the non-compliance, including any voluntary compliance or other agreements between the Consultant and the administrative agency that made the finding. If the Consultant settles a case or matter alleging such discrimination, Consultant must provide documentation of the settlement. If Consultant has not been the subject of any court or administrative agency finding of discrimination, please so state. (x) If Consultant makes sub-awards to other agencies or other entities, Consultant is responsible for assuring that sub-recipients also comply with Title VI and all of the applicable authorities covered in this assurance.
25

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MINUTES OF MEETING
PROJECT NO. 16158
FY 2023/2024

CITYWIDE TRAFFIC SIGNAL SYSTEM ASSESSMENT
&

MASTER PLAN
Date/Time: October 31, 2023 @ 9:00 a.m.

Location: City of Upland Public Works Department 1370 N. Benson Avenue
Upland, CA 91786
Purpose of Meeting: Evaluate Consultant proposals received and select a Consultant Attendees: Bob Critchfield, Engineering Manager Alan French, Principal Engineer
Harry Parr, Assistant Engineer
Steve Nix, Consulting Engineer(TKE Engineering)

CONSULTANT RANKINGS BY EVALUATION COMMITTEE
Firm Bob Alan Steve Harry Average Ranking Advantec Consulting 483 405 490 470 462 1 Engineers, Inc.

Interwest Consulting 285 355 265 355 315 3 Group
Minagar & Associates, Inc. 467 365 470 410 428 2 STAFF DECISION:

The evaluation committee composed of Public Works staff from the Capital Projects and Development Services Divisions and an outside engineering consultant from TKE Engineering reviewed the proposals of the 3 respondents. Staff felt 2 of the 3 firms are well qualified and equipped to handle the proposed work. The panel concluded that Advantec Consulting Engineers, Inc. showed the most comprehensive and thorough response to the RFP and understanding of the work to be completed.

Page 100 of 245 ends

OF Up,.

Proposal for. , ' .

City of Upland / ._ ; '1 VV
FY 2023/2024

CITYWIDE TRAFFIC SIGNAL SYSTEM ASSESSMENT
& MASTER PLAN
Date: September 26, 2023
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41 Submitted A4V-ViciEG
Consulting Engineers

ADVANTEC 'ii11'� .,
Because We Care
MEL
September 26, 2023
City of Upland
Attention: Bob Critchfield, Engineering Manager
1370 N. Benson Avenue
Upland, CA 91786
Subject: Proposal for FY 2023/2024 Citywide Traffic Signal System Assessment&Master Plan.

Dear Mr. Critchfield,
ADVANTEC Consulting Engineers, Inc. (ADVANTEC) is pleased to submit Your Primary Contact:
our proposal to provide the City of Upland with professional engineering Mr.Carlos Ortiz,PE,TE, PTOE services to prepare the FY 2023/2024 Citywide Traffic Signal System Project Director Assessment& Master Plan. ADVANTEC Consulting
This important project will provide an inventory of the City's existing traffic Engineers. Inc. signal equipment, establish traffic signal equipment standards, prepare a [email protected] capital improvement program to upgrade traffic signal equipment to the Phone No.:949-861-4999 new standards, identify corresponding strategies in prioritizing and funding Mobile No.:949-636-0646 the upgrades, update traffic signal timing sheets and coordination plans to meet MUTCD requirements, and recommend procedures in traffic signal timing changes and associated record keeping. The City of Upland is also looking forward to establishing a strategy for preparation of an ITS Master Plan consistent with future traffic signal operations for a smart city.

The City's goal for the Traffic Signal System Assessment & Master Plan is to provide a blueprint for the city to upgrade the traffic signal system to modern standards to better serve all modes of transportation and provide safe and efficient movement within the city limits, and to improve the quality of life for the residents, businesses, and visitors alike in the city.

ADVANTEC is a professional Certified Disadvantaged Business Enterprise (DBE) and Small Business (SBE) consulting firm providing planning, engineering, construction management and inspection, and technology services for public transportation and planning agencies. Our name more than implies our focus to implement ADVANCEMENTS in TECHNOLOGY in our professional services, thus providing innovative solutions that meet the needs of our clients and the public they serve. Our senior Traffic and Intelligent Transportation Systems (ITS) leadership team has over 300 years combined professional experience providing professional services to public agencies throughout California. Our clients rely on this experience as we continue the company's founding principle of providing professional services with the best value and quality, on time and within budget performance since we began our business in 1998. ADVANTEC has provided planning, design, and construction support services for various citywide, regionwide, and countywide ITS projects throughout California. By selecting the ADVANTEC Team,the City of Upland will realize the following key benefits:
■ Access to ADVANTEC Team's Experience and Technical Competence. Our experience includes providing similar professional services to various agencies including the cities of San Diego, San Marcos, Chula Vista, Carlsbad, Oceanside, El Cajon, La Quinta, Coachella, Palm Springs, Santa Monica, Culver City, Inglewood, Norwalk, Garden Grove, Lancaster, Ontario, San Clemente, Yorba Linda, Caltrans (Districts 7, 8, 11 ,& 12), County of Los Angeles, County of Riverside, Los Angeles Metro, Orange County Transportation Authority, and Southern California Association of Governments (SCAG). In addition,we just completed Phase I of the region- wide Coachella Valley-wide Regional Traffic Signal Synchronization and Smart Region Program. Phase I included the development of a Regional Intelligent Transportation Systems (ITS) Master Plan, Partnering Agreements, Concept-of-Operations,System Engineering Management Plan, Open Architecture Technology Assessment, selection of Priority Corridors, and over 50-miles of secured fiber optic communications, 9 Traffic Management Centers, Advanced Traffic Signal Controllers, Advanced Traffic Management System, Adaptive Control System, Arterial Management Systems, Closed Circuit Television Systems, Weather System, Changeable Message Signs, Connected Vehicle Technologies (C-V2X), and other open architecture 1200 Rosscvclt • Irvine • CA 92620 • (949)861-4999 • www.advantcc-usa.com Page 102 of 245

ADVANTEC 'ii11'� .,
Because We Care
HAIL
ITS solutions. Phase 11 and Phase III will include over 300 miles of secured fiber optic communications and additional ITS and Smart Transportation Solutions, including Broadband Communications. We are preparing the Coachella Valley to become a major smart region in California and ready to integrate connected and automated vehicles (CAV), and smart cities technologies We have worked and are currently working on regional ITS Programs for state, counties, and regional transportation agencies, including preparing Traffic Signals/ITS Master Plans for the County of Riverside and cities of Escondido, Industry, and Pico Rivera.
• Experienced Project Leadership. Mr. Carlos Ortiz, PE, TE, PTOE will serve as Project Director and Mr. Jose Guedes, TE will serve as Project Manager. Mr. Keith Rand, PE, TE, Mr. John Dorado, PE, Mr. John Cox will serve as our Task Leaders. Our Team has managed numerous citywide, countywide, and corridor wide ITS projects including projects for the cities of La Quinta, Palm Springs, Coachella, Claremont, Commerce, Culver City, Santa Monica, Norwalk, Torrance, Lancaster, Long Beach, Garden Grove, Orange, Irvine, Caltrans, County of Los Angeles, and CVAG.
• Depth of Experts and Resources. ADVANTEC brings a team of experts and resources with experience in delivering similar smart mobility or technology plan initiatives or projects and with a commanding expertise on local, state, and federal ITS architectures, policies, programs, requirements, and initiatives. Our team members include experts that are working on similar Smart Mobility Programs, Connected Vehicles Pilot Programs,and Smart Cities Programs.
• Extensive Experience with Caltrans and Federally Funded Projects. The ADVANTEC Team has provided planning, design, and construction administration services for many locally and federally funded projects throughout California requiring extensive coordination with Caltrans, and Federal Highway Administration (FHWA). ADVANTEC prepared the County of Los Angeles ITS Architecture Update for Los Angeles Metro.

Therefore,we understand the latest national,state,and local ITS requirements. • Federal ITS Architecture Knowledge and Local Experience. The ADVANTEC Team has experience delivering transportation projects that require the latest Federal ITS Requirements. Our Project Director, Mr. Ortiz managed the Los Angeles County Intelligent Transportation System (ITS) Architecture Update, which is called "CONNECT-IT". Also, we were a major subconsultant for the Southern California Association of Governments (SCAG) ITS Architecture Update. CVAG's Smart Region Master Plan was revised in 2019 and received Federal Highway Administration (FHWA) approval. Our Task Leader, Mr. Dorado served as deputy project manager and task leader for each of these projects. We are currently finalizing the County of Riverside ITS Master Plan. In addition, ADVANTEC is currently preparing Citywide ITS Master Plans for the cities of Escondido, Industry, Pico Rivera, and Norwalk. We are addressing Smart Cities technologies, including broadband communications on these master plans. Therefore, we bring the latest ITS/Smart City/Broadband Communications requirements and expertise to the City of Upland. Our goal is to develop the City of Upland Signal System Master Plan to meet federal, state, and local ITS standards and requirements so the City can pursuit future federal grants.

As Chief Operating Officer (COO) of the company, I am authorized to represent the firm with respect to all notices, discussions, and other communication related to our proposal and to any negotiations relating to this contract. We acknowledge the receipt of Addendum 1. Should you have any questions, please contact me at [email protected] or 949.636.0646 (mobile). We appreciate this opportunity to work with the City of Upland.

Sincerely,
i
■
Carlos Ortiz, PE,TE, PTOE
Project Director/Chief Operating Officer
1200 Rosscvclt • Irvine • CA 92620 • (949)861-4999 • www.advantcc-usa.com Page 103 of 245

4 OF UPL

CITY OF UPLAND
FY 2023/2024 CITYWIDE TRAFFIC SIGNAL SYSTEM ASSESSMENT& MASTER PLAN �LIFOftil

TABLE OF CONTENTS
SECTION 1. COMPANY INFORMATION, QUALIFICATIONS & EXPERIENCE 1

1.1 - Firm Profile 1

1.2 - Financial Condition 2

1.3 - Recent Similar and Local Experience and Technical Competence 2

1.4 -Our Similar Projects 5
SECTION 2. ORGANIZATION AND APPROACH 9

2.1 - Project Team Organization 9

2.2 -Our Key Personnel Roles and Resumes 10

2.3 -Staff Workload and Availability of Key Team Members 16

2.4-Subconsultant Profile 17

2.5 - Project Understanding 18

2.6 - Project Approach 23

2.7 - Key Project Elements, Challenges and Strategies 34

2.8 -Scope of Work 42

2.9- Project Schedule 50

2.10 - Project Management Structure and Organization 51 SECTION 3. PAST EXPERIENCE ON MUNICIPAL PROJECTS 54

3.1 -Our Past Experience on Municipal Projects 54

3.2 - Reference Contacts 57
SECTION 4. CONFLICT OF INTEREST STATEMENT 58 SECTION 5. LITIGATION 58
SECTION 6. CONTRACT AGREEMENT 58
SECTION 7. COST PROPOSAL 58
APPENDIX A: RESUMES A
ADVANTEC Page 'Fd of�245
Consulting Engineers

4 of Uptq
(", = CITY OF UPLAND
; FY 2023/2024 CITYWIDE TRAFFIC SIGNAL SYSTEM ASSESSMENT& MASTER PLAN C4LIFO0t
SECTION 1. COMPANY INFORMATION, QUALIFICATIONS & EXPERIENCE

1.1 - Firm Profile
ADVANTEC Consulting Engineers, Inc. a California ADVANTEC Firm Profile Corporation, is a Certified Disadvantaged Business ADVANTEC Consulting Engineers,
Enterprise (DBE) and Small Business (SBE) consulting Legal Name:

Inc.
firm specializing in Smart Cities, Connected and Intelligent Transportation Systems
Automated Vehicles (CAV) Transportation Technologies, (ITS), Smart Cities/ Region, Smart Intelligent Transportation Systems (ITS), Traffic Mobility Solutions, Connected and Engineering, Trans Transportation Planningand Engineering, Services Automated Vehicles, Smart Cities,p Offered:

Traffic Signal Timing, Coordination and Operations, Transit, Transportation Planning and Active Transportation, Public Works, and Construction Engineering, Traffic Engineering, Management and Inspection. ADVANTEC's mission is to Community Outreach provide quality planning and engineering to the Year Founded: 1998 community that would result in perceptible Headquarters: 1200 Roosevelt, Irvine, CA 92620 improvements towards the quality of life, safety, and Diamond Bar, Ontario, Other Offices: Palm Desert, Los Angeles, Palmdale
efficiency of transportation. Founded in 1998, ADVANTEC is a professional consulting firm specializing Total No. of 45 in multimodal planning, engineering, and technology Employees:
services. Our name stands for our focus to capture Mr. Carlos Ortiz, PE,TE, PTOE ADVANCEMENTS in TECHNOLOGY for the benefits of our Primary Project Director/CEO Contact: [email protected]
clients, thus providing innovative and smart mobility Mobile No.: 949 636 0646 solutions that meet the needs of our clients and the
public they serve. This year marks the 25th Anniversary of ADVANTEC, and we have earned a reputation for responsiveness to the clients' needs. We maintain our reputation by upholding our firm's high standards of quality, client service, and professional integrity. ADVANTEC currently employs 45 staff members in southern California, including Professional Civil, Traffic and Electrical Engineers and support staff. Our staff will primarily work out of our Irvine and Diamond Bar Offices.The Principals and Key Staff of our Company are shown in the following table.

Staff Corporate Title Project Title
Carlos Ortiz,P.E.,T.E., P.T.O.E. CEO and Principal Project Director Keith Rand,P.E.,T.E. Principal Quality Assurance/Quality Control Jose Guedes,T.E. Senior Project Manager/ Project Manager/Task Leader Traffic Operations Practice Leader
Senior Project Manager/ Task Leader for Traffic Signal Equipment John Dorado, P.E.

ITS Practice Leader Assessment
John Co Systems Engineer Task Leader for Signal Equipment Standards and Upgrades
ADVANTEC Page 105 of 245
Consulting Engineers

4 of Uptq
��` =d CITY OF UPLAND
FY 2023/2024 CITYWIDE TRAFFIC SIGNAL SYSTEM ASSESSMENT& MASTER PLAN 4LjFO]tO

1.2 - Financial Condition
ADVANTEC is in excellent financial condition. We are not involved in any litigation or lawsuit at all. There is no merger or acquisition plan that may affect the future ownership of the company. ADVANTEC is not debarred, suspended, or otherwise declared ineligible to contract with any other federal, state, or local public agency.

Organization: California Corporation I Federal Tax ID: 95-4687341 Insurance Coverage: General Liability: $2,000,000 I Professional Liability: $4,000,000 (E&O) Certifications: ADVANTEC is Certified DBE, MBE, and SBE Mr. Leo Lee, PE is our Chairman and Mr. Carlos Ortiz, PE,TE, PTOE is our Chief Executive Officer, and both have the authority to bind ADVANTEC in contractual agreements.

1.3 - Recent Similar and Local Experience and Technical Competence ADVANTEC has structured a team that brings unparalleled intelligent transportation systems, smart cities/region, connected and automated vehicles, broadband communications, traffic signal, signal timing, coordination and implementation, and transportation/transit technology expertise. The ADVANTEC Team has worked with many agencies for over thirty years planning, designing, and deploying intersection, roadway, citywide, and regionwide ITS technologies and Smart Cities/Region Programs,
including: -.
• Regionwide and City ITS and Smart Region
Master Plans COACHELLAVALLEYASSOCIATIO GOVERNMENTS '' 7' VALLEY
S�i.raea.Par+L+r�e�iATis(w[OF wx�cror.cra
• Regionwide/Citywide/Corridor Signal October30,2020 Communication Systems (Hardwired, Fiber Mr.Cation Ortiz,PE,TE,PTOE C Y • G Chief Operating Officer and Principal ADVANTEC Consulting Engineers,Inc.

Optic and Wireless) 1200 Roosevelt
Irvine.CA 92820
• Secured Transportation Ethernet Subject Letter ofappAppreciationCoac Associationlley of Govamm.nfa(CYAG) Coachella Valley, Riverside Traffic Signal SynchrodizationlSmart Region Communication Systems Program-Phase l Deployment • Smart Cities Programs and Technologies Dear Canoe:

The team at QUAD would Ilkei tO fcfinaly thank you and ADVANTEC Consulting Engineers,Inc. • Regionwide Broadband Communications for the professional planing and engineenngaervicea you and your team provided to CVAG end r local Gilles and agencies in the planning and design of the Region Tome Signed • Multi m o d a l ITS Networks Synchmn'rtetioc and Smart Region Program-Phase I Deployment.Tills proJstl will place us on the leading edge of Imnspartation technology in Calilomla while improving mobilRy,safely and the quality of life in Me Coachella Valley. under your leederehip,management artd expertise. • Advanced Traffic Signal Controllers(ATC) your[eamwas°gmmatedteprovideou.,andingEcfCtApealae aalom,reett,eoverall project objectives.including_
• Adaptive Control Systems Development and Approval of the Intelligent Transportation System(ITSt Master Plan and Master Plan Update
• Advanced Traffic Management Systems ✓ Dsveopment and Apprevat of Project Descriptions and Priority Corridors ✓ Development of the Agencies'Participating Agreement
/ Development of the Environmental Documentation and Obtaining Caltrans (ATM S) Approval
✓ Development of the ITS Technologies Assessment and Selection of VallassWide Technology Standards
• Smart Transportation Management ✓ Development and Approval of Pivot Project / Development and Approval of Pilot Projects
Systems (STMP) Obtaining Federal Highway Administration{FltWA)Approvals{including Concept- Of-Operations and&yatem Engineering Management Plant
/ Development and Approval of Phase 1 Final Plans,Rid Doc Limpets,and Engineer's • Closed Circuit Television (CCTV) Systems Est/ Developmentimteaof Construction Management Construction InspectionRequest PorProposats(RPM ■ Changeable/Dynamic Message Signs
Wln construction of Ines eoclling and eansfonnatire Phase I,the vision of a project final"... (CMS/D M S) Is meted to rivetany$ieolar project in lb.country end be as wawa.as it is bold In <eq.-has become a n.dla:-
■ Wi Fi/Bluetooth Arterial Management
Systems G,~aa.., ory acn..mut:rr-cn,o-r..as,-C�r orD ac.t Hcr SPAM&Ott or mawwcru Vehicle detection systems On ballad of DVAG and our partiopating agencies.I would ilke t0 end xte my gratitude to you and • your team for your ccmmlm.rd and pro}eseiarw.am err this very important project for the Casachella Valley-
■ Transit Signal Priority Systems We are looki forward ng to your ComrMlmeM to help us deliver the next phases of our Smart Rar
• Emergency Signal Priority Systems °net Prorate
Slnceraly,
• Freight Signal Priority Systems
• Pedestrian and Bicyclist Detection Systems Trap Program Manager Coachella Valley Associalion of Governments
ADVANTEC Page 1 df�245
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• Performance Measurements
• Connected/Automated Vehicles
• Asset Management Systems
• Data Management
• Cloud Transportation Services
• Traffic Management Centers (TMC)
• Signal Timing/Synchronization
• Signal Operations Maintenance
As part of our consulting services, we provide agencies with latest requirements for planning, designing, operating, maintaining, and managing ITS/Smart City/Smart Region projects and programs. Our senior planners and engineers bring expertise on funding, system engineering, secured communication networks, open architecture technologies, ITS standards, ITS architectures, assessment of various ITS and network technologies, cloud services, big data applications, real-time technologies, connected/automated vehicles, smart lighting and smart parking technologies, smart weather technologies, smart cities applications, smart emerging technologies, and smart mobility solutions. We have prepared the following matrix outlining similar Traffic Signal System Assessment and ITS Master Plan experience on current projects and recently completed projects and their associated elements of work that are similar to the needs under this contract. 06 U)
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PROVEN EXPERIENCE FOR EVERY ce a o W Z 00 Z Z . U- W W Q Q O O F W 2 W w V Q Q N Z Q cc cc J Wcl C.) >W U' z COw � � � Z c..) Z d W ZN ~ W _
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Coachella Valley Association of
Governments Phase 1 Regionwide Traffic
Signal Synchronization and Smart Region. VVVV 1t/
Project Status: Construction completed
07/2023
Coachella Valley Association of
Governments Phase 11 Regionwide
Traffic Signal Synchronization and Smart
Region. Project Status: Start of
Construction 04/2023
SBCTA(SANBAG)Tier 3&4 Traffic
Signal Synchronization tie tt
Project Status: Completed 2015
City of Chino Hills Traffic Signal
Operations On Call Services.

Project Status: On Going
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0Y I- ¢ L ¢ L— ¢ LL3 ¢ c) ¢ 2 OL— 0U) U) L- U) County of Riverside Countywide ITS J J V V Ill IV V Master Plan. Project Status: Completed
SCAG 6 Counties ITS Architecture
Update(Sub-consultant). Project Status: 1/
Completed 2019
City of Norwalk Citywide ITS Master
Plan, ITS Design,Traffic Signals Upgrade. V V V V 1/ 1 1 1 1l Project Status: On-going
City of Culver City Adaptive Control J J 4/ J J J J System. Project Status: Completed 2020
City of Lancaster Adaptive Control
System Technology Assessment. Project V V v 1, v / i i v 1• Status: Completed 2018
City of Industry ITS Master Plan. Project it J it it V V V iie4/ Status: On Going
City of Escondido Citywide ITS Master J J 1 1 J J J J Plan&PS&E. Project Status: On Going
County of Riverside Various Corridors
Traffic Signal Timing/Synchronization. V 1 Project Status: On Going
City of Pico Rivera Citywide ITS Master J Ir. J J V V V J Plan. Project Status: On Going
City of La Quinta Citywide ITS HSIP J 4/ J J J J Cycle 8.Project Status: Completed 2019
City of Carson HSIP Cycle 9 Traffic
Signal Improvements. Project Status: On 1/ V 1/ i l 1/ 1/ Going
City of Inglewood
ITS Phase V—Traffic Signals and Fiber J J J J J J Optic Communication Improvements
Project Status:Complete
OCTA/Garden Grove Garden Grove
Blvd-Signal/TMC Improvements VI 1 1/ 1/ 1 V V/ V/ Project Status:O&M
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1.4 - Our Similar Projects
The ADVANTEC Team has worked on similar "Traffic Signal System Assessment and ITS Master Plan", Traffic Engineering, ITS projects, and Regional Smart Mobility Programs throughout southern California. Some of our related referenced projects are described under this section.

1.SMART REGION PROGRAM,COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS(CVAG) PHASE I AND PHASE

II,RIVERSIDE COUNTY CA
Firm:ADVANTEC Consulting Engineers V Environmental Approval- V CCTV Camera System Changeable Owner:Coachella Valley Association of CEQA/NEPA Documentation Message Signs Governments(CVAG) V Project Development-ITS/Smart V Video Detection Systems Owner's Project Manager: Region Master Plan V Weather Technology Mr. Eric Cowie, Project Manager V Network/Region Architecture V Regional Traffic Management Center 760-346-1127; [email protected] V Technology Assessment V Traffic Operations Centers Project Type:Smart Cities/Regional V Systems Engineering V Planning&Design Services Program, Broadband,Systems V Fiber Optic/Wireless V Signal Synchronization Engineering, ICM;CAV, loT,Cloud Services Communications V Arterial Performance Measurements Started:2016; Planning&Design V Secured Ethernet Communication V Mobile Application Completed-Phase I-2020; Phase II- Network V Construction Management and 2022 V Advanced Traffic Controllers(ATC) Inspection Contract Amount: V Advanced Traffic Management V Smart Mobility Data &Cloud Phase I-$4.1 Million and Phase II-$6.4 System(ATMS) Services, NextGen/Emerging million V Smart Transportation Technologies Construction Cost: Management Platform (STMP) V System Management, Maintenance Phase I-$21 Million and Phase II-$86 V Broadband & Digital and Operations Million Communications
DESCRIPTION MEME- M—
Scope of Services: As part of this program, ADVANTEC developed the Regionwide ITS/Smart Region Master Plan that will be used as a planning tool to prepare local agencies and CVAG for future emerging a transportation technologies including nine (9) Traffic Operation Centers (TOC), One (1) Regional Traffic Management Center(TMC), connected and automated vehicles (CAV), Big Data, integrated corridor management (ICM), Mobility-as-a-Service (MaaS), Mobility on Demand (MOD), and Smart Cities Z �-W' initiatives. The work consists of thirty-five major tasks including: CVAG Traffic Signal Interconnect A. ;_ , Master Plan, System Engineering Management Plan (SEMP), Concept of Operations (ConOps) and j ? Strategic Deployment Plan, System Requirements, Environmental, Preliminary Engineering, Technology �.

Assessment and Evaluation (including Intelligent Transportation systems, CAV, and Smart Cities), =_-_ .

Systems Integrator Procurement and Design, System Implementation, Systems Engineering, i Construction Management and Inspection, Traffic Signal Synchronization, Operations and Maintenance, 0 -- m and preparation of project website.

Major Project Milestones: ADVANTEC prepared final plans, specifications, and engineer's estimates - (PS&E) for Phases I and II and includes 24 major corridors and over 400 signalized intersections. ITS - �— elements consist of open architecture and state-of-the-art 2070 and NEMA ATC units with Application Programing Interface (API), Openly sharing Management Information Base (MIBs) at no cost to CVAG, Smart Closed-Circuit Television (CCTV) systems with analytics, Arterial Performance Measurement Systems (APEMS), Changeable Message Signs (CMS), Video/Radar Detection Systems, Secured Ethernet fiber optic communications. Future Phases will consist of 49 corridors and over 300 signalized intersections. Innovative Solutions: ADVANTEC formed a Transportation Systems Management and Operations (TSMO) Working Group formed of CVAG staff, and county and cities staff to provide education materials, facilitate project delivery, approval of regionwide technology standards,and development of the cooperative agreement.

Project Staff: Carlos Ortiz (Project Manager), John Dorado (Task Leader), Jose Guedes (Task Leader), John Cox, Bryan Elenes, Ryan Miller,Jonathan Delgado, Madeleine Ortiz, Frank Gomez, Rob Steaffens ADVANTEC Page 1ffdf5245
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2.ADAPTIVE TRAFFIC CONTROL SYSTEM-SYSTEMS DESIGN&IMPLEMENTATION MAN

IMICULVER CITY,
Firm:ADVANTEC Consulting Engineers Project Type:ITS Planning, ITS Status of the Project:Completed June Owner:City of Culver City Operations,Adaptive Control 2020.

System,System Integration,
Owner's Project Manager: Traffic Signal Timing,and Contract Amount:$160,000 Mr. Hong Wang,Senior Engineer Construction Support Project Cost:$1.8 Million 310-253-5613
DESCRIPTIO MEP__
Scope of Services: Project consisted of coordinating with and monitoring the progress of implementation of Adaptive Traffic m Control System (ATCS) including setup, installation, system integration, testing and commissioning, ensuring that all ;,;` r j functional requirements for Culver City's ATCS that were i {
defined in the "Concept of Operations" and "System Requirements" reports were properly met and implemented. ®y ADVANTEC also assisted the City to develop an IP address r-`' �,` scheme, reviewed updated signal timing parameters provided sa., _ = " by contractor that are compliant with the latest version of �� Cr, California's Manual on Uniform Traffic Control Devices (CAMUTCD), reviewed and approved shop drawings, acceptance test plans, commissioning schedule, training agenda, and other documentations provided by contractor, and participated in the acceptance testing to verify that the system and functional requirements were met. ADVANTEC supervised and managed the fine-tuning of adaptive parameters by the ATCS vendor.

Innovative Solutions: The adaptive control system was designed and deployed for a complex and non-linear corridor approach and included the following Adaptive System Characteristics:
• Implemented citywide-grouped as 12 corridors
• Corridor system detection-located midblock for speed and directional volumes • Progression-based on directional volumes and speed • Dynamic"Critical Intersection"-based on demand
• Runs"free"during light traffic periods
Project Staff:Carlos Ortiz,Jose Guedes (Project Manager),John Dorado,John Cox, Ryan Miller ADVANTEC Page 1� df245
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7111 3. INTELLIGENT TRANSPORTATION SYSTEMS(ITS)M

PICO RIVERA,CA
Firm:ADVANTEC Consulting Engineers V Stakeholders'Coordination V Advanced Traffic Controllers(ATC) Owner:City of Pico Rivera ✓ System Engineering V CCTV Camera System Owner's Project Manager: V Multi-Modal Evaluation V Video Detection Systems Thomas Mericle, PE,TE,Consultant City V Concept-of-Operations V Traffic Management Center Project Manager V System Engineering Management V Network Model Plan (SEMP) V Existing Citywide ITS Conditions
805-701-2977; V Fiber Optic and Wireless
ineerin cam Assessment
tom@tkm-en
g g Communications V Technology Assessment Report Project Type:ITS/Smart City Planning, ITS V Secured Ethernet Communication V New TMC design Operations,Smart Corridors,Smart Network V Existing Traffic Signal Intersections,Systems Engineering, V Secured ITS Network Communications Assessment Transit, ICM;CAV, loT, Cloud Services, ITS V Broadband Communications Design.

Project Status:Started:2022;On-going
Contract Amount: $199,000
DESCRIPTION AMP AMMEEM_
Scope of Services: ADVANTEC is responsible for preparing a citywide Intelligent Transportation Systems (ITS) Master Plan that includes, but not limited to, an inventory of existing traffic signal and communications . ,.-''•..era : .4 infrastructure, recommendations for up-to-date traffic signal and INTELLIGENT • 1 communications technologies, identification, and phased implementation TRANSPORTATION SYSTEMS(ITS) Ala
of near-term to long-term projects, and a recommended asset -:January 12,29.
management plan. The ITS Master Plan will be used as a planning tool to - -
prepare the City of Pico Rivera for future emerging multi modal = •'I ".. transportation technologies including a Traffic Management Center (TMC), fiber optic communications secured network, open architecture technologies, connected and automated vehicles (CAV), Big Data, i' integrated corridor management (ICM), Mobility-as-a-Service (MaaS), Mobility on Demand (MOD), and Smart Cities initiatives. The ITS .'+1+.``MA Master Plan will be prepared using ITS Standards and it will be r • �, based on FHWA's ITS Architecture and requirements, including .. .... • ,.. 411.

Concept-of-Operations and System Engineering Management 'Q . AL ~j IL L.

Plan (SEMP). - I - w:.w�-
Project Staff: Carlos Ortiz, John Dorado (Project Manager), John I ,....,�� _....

Cox, Bryan Elenes,Jonathan Delgado, Rob Steaffens L . ,- --, ,I- MM
.� I w .VP sW
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4. INTELLIGENT TRANSPORTATION SYSTEMS(ITS)
a11

INDUSTRY,CA
Firm:ADVANTEC Consulting Engineers V Stakeholders'Coordination V Advanced Traffic Controllers(ATC) Owner:CITY OF INDUSTRY ✓ System Engineering V CCTV Camera System Owner's Project Manager: V Multi-Modal Evaluation V Video Detection Systems Mr. Upendra Joshi V Concept-of-Operations V Traffic Management Center V System Engineering Management V Network Model
Consultant City Project Manager Plan (SEMP)) V Existing Citywide ITS Conditions 626-945-0477 V Fiber Optic and Wireless Assessment [email protected] Communications V Technology Assessment Report Project Type:ITS/Smart City Planning, ITS V Secured Ethernet Communication V New TMC design Operations,Smart Corridors,Smart Network V Existing Traffic Signal Intersections,Systems Engineering, V Secured ITS Network Communications Assessment Transit, ICM;CAV, loT, Cloud Services, ITS
Design.

Project Status:Started:2022;On-going
Contract Amount: $175,000
DESCRIPTION Mil — —.

Scope of Services:The project consisted of an Intelligent Transportation Systems(ITS) Master City of Industry Q Plan that addressed current legacy transportation technologies and provided a path for the maInte.lt.ligreptTnronsportalion Systems(ITS) City to plan, evaluate and integrate state-of-the-art and secured ITS technologies and a DRAFT ° (SRAM
�
C HAM.
secured Ethernet communication system. This plan was developed for the City staff to see/monitor real-time data and video for multi-modal mobility enhancement, safety, and /`'''., improve the quality of life in the City. The ITS Master Plan will be used as a planning tool to 1. '�'`� ..'�'' . prepare the City of Industry for future emerging multi-modal transportation technologies f. 7N 1 '.
including a connectivity to the Los Angeles County Public Works Department Traffic Management Center(TMC),fiber optic and wireless communications secured networks, open architecture technologies, connected and automated vehicles (CAV), Big Data, integrated ::. corridor management (ICM), Mobility-as-a-Service (MaaS), Mobility on Demand (MOD), and Smart Cities initiatives. The ITS Master Plan was prepared based on FHWA's —-- ,..,, -=.e 4-.,... :_ I' -, 0
ITS Architecture and requirements, including Concept-of-Operations and �� System Engineering Management Plan (SEMP). It incorporated the m �., requirements of the Los Angeles County ITS Architecture. The purpose of the -- 0 ..■ eit ITS Master Plan is to provide the City with a roadmap that will help to design, R implement, operate, and maintain the next generation of smart multi-modal -_ - technologies. '
1111 Innovative Solutions: As part of the ITS Master Plan ADVANTEC also made _� -- _ — A.w
sure to account for the following elements: "" • Preliminary Site Assessment
• Technology Assessment Report
• Existing Traffic Signal Communications Assessment
• Address high demand of Freight in the City and incorporate smart ITS applications • Incorporate LA County ITS Architecture Requirements
Project Staff:Carlos Ortiz,John Dorado(Project Manager),John Cox, Bryan Elenes,Jonathan Delgado, Rob Steaffens ADVANTEC Page 1� df�245
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SECTION 2. ORGANIZATION AND APPROACH

2.1 - Project Team Organization
Mobilizing the appropriate staff quickly is essential to the timely performance of this important project for the City of Upland. This requires a management approach that emphasizes streamlined communication and quality control. As a partner to the City, the ADVANTEC Team will commit to the delivery of this project on time and within budget. We recognize City staff has high expectations for capability and performance. The ADVANTEC Team has impeccable experience in the planning, design, construction, operations, maintenance, and management of various multi-modal ITS projects. Our team brings together all the skills and expertise required to ensure the successful completion of all elements under this contract. ADVANTEC has been committed to our clients' success for many years, and our expert team will provide the appropriate project management and technical expertise, while providing responsive services to the City of Upland. Our Project Manager, Mr. Jose Guedes, TE, will be the primary contact with the city during the project period. No substitution of our Project Manager will occur without written approval from the City Project Manager. Our Project Management Structure and Organizational Chart, as shown on Figure 2.1, illustrates the proposed organizational structure of our project team. ofUpt
G�ti4- ry'��9�� Figure 2.1—Organizational Chart {:
, ,.4 f,
LIFOtt�
S. 1 —Th
'' . Jose Guedes,TE (—ill,"
/may, Carlos Ortiz,PE,TE,PTOE Keith Rand,PE,TE
i Project Manager — -� Project Director — - QA/QC Manager 33 years of experience , \ 34 years of experience J \ 29 years of experience John Dorado,PE Support Staff Francisco Fernandez Madeleine Ortiz
. =c 4
Task Leader-Traffic Signal Jonathan Delgado,PE Rob Steaffens Equipment Assessment Lead Project Engineer Armando Solis,PE Frank Gomez 24 years of experience 8 years of experience J Dave Madera,PE Nicholas Park Bryan Elenes Kevin Acuna
4( Jose Guedes,TE Ryan Miller Abe Campos(3) Support Staff •!. Brandon
Task Leader-Traffic Signal ?y L, Lead Project Engineer �O/I fiti Traffic Data Collection, Nicholas Park Timing and Coordination i 11 years of experience m;,, Before/After Study Sean Ho John Cox \ Support Staff , i Bend:

Task Leader-Signal Maddie Ortiz
Equipment Standards& Rob Steaffens ( )=Key Personnel ( ]=Support Staff ( )=Sub-consultant Upgrades Frank Gomez
24 years of experience J J Subconsultants (1)Counts Unlimited,Inc.

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2.2 - Our Key Personnel Roles and Resumes
All key staff members are committed to this contract without long-range commitments which would interfere with the timely completion of the associated tasks.

Mr. Jose Guedes, TE, will serve as Project Manager and Task Leader for Traffic Signal Timing and Coordination.

Mr. Guedes has recently completed the traffic signal synchronization of CVAG's Phase I Corridors (139 signalized intersections) and is available to promptly start on City of Upland's project. Prior to joining our firm,Jose managed the traffic signal operations at the City of Irvine for 12 years. Since joining ADVANTEC in 2010, Mr. Guedes has successfully performed over 30 Signal Synchronization and Adaptive Traffic / Traffic Responsive Control Projects, involving over 2,500 traffic signals, and with a total value of over$28.0 million.

As the Project Manager, Jose will be responsible for delivering all aspects of the project, including budget, QA/QC process, and project schedule. Jose will coordinate and communicate all aspects of the project with the City's Project Manager. Jose will also be leading the review of signal timing and coordination.

Mr. Carlos Ortiz, PE, TE, PTOE will serve as Project Director. Carlos has spent over two decades successfully delivering transportation, Smart Cities/Region, ITS, and traffic engineering projects for various agencies throughout southern California. For the past 8 years, Carlos has worked with the Coachella Valley Association of Governments (CVAG) planning, designing, and implementing the Smart Region Program that includes similar elements as indicated in the City of Upland RFP. Throughout his career, he has assisted agencies with expanding their communications infrastructure, central traffic management system, and TMC upgrades. As the Project Director, Carlos will ensure that Jose has all personnel available to deliver the project assignments within schedule.

Mr. Keith Rand, PE, TE will serve as QA/QC Manager. Keith brings more than 29 years of specific technical experience and expertise in the areas of design build implementation, traffic and transportation engineering and planning, Intelligent Transportation Systems (ITS) planning and design, traffic signal design, and engineering design. His broad-based experience in traffic and transportation engineering provides a solid foundation for both large scale and site-specific transportation projects.

Mr.John Dorado, PE, will serve as our Task Leader for Traffic Signal Equipment Assessment. During his 24 years of experience, John has completed over 40 citywide ITS and signal synchronization projects involving multiple corridors, city-wide and region-wide projects. Mr. Dorado has a wide range of knowledge from various types of traffic control systems, adaptive signal systems, Ethernet communication systems, and ITS elements. He also has been involved with upgrading many citywide traffic signal systems, controllers, communication systems, and TMC's for over 30 cities in southern California. John is currently the Project Manager preparing Citywide ITS Master Plans for the cities of Industry, Pico Rivera, and Escondido.

Mr. John Cox will serve as Task Leader for Signal Equipment Standards and Upgrades. Mr. Cox is a Systems Engineer with 24 years of experience in ITS technologies, Communications, Fiber Optic technologies, Closed Circuit Television, Changeable Message Signs, Wireless Broadband Ethernet, Traffic Management Center systems integration and various Advanced Traffic Management Systems. Additionally, he has extensive background in the public sector, where he designed and maintained the Traffic Management Center for the City of Costa Mesa for over 10 years.

Table 2.1 summarizes key team members' resumes including their education, certifications, role and responsibilities, firm, and relevant experience. Our Task Leaders/Key Personnel are committed to serving the City of Upland for the entire duration of this contract.

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TABLE 2.1: Identification and Responsibilities of Key Personnel

CARLOS ORTIZ,PE,TE,PTOE
ITS EXPERIENCE:
➢ ITS Standards Years of Experience: 34
➢ Traffic signal systems I Traffic signal Registration:

Jah„, ' communication systems Civil Engineer,CA,C057535 1 ➢ Advanced Traffic Control(ATC) I Advanced Traffic Traffic Engineer,CA,2025 Management Systems(ATMS) Civil Engineer,AZ,34333 ➢ Video distribution management systems(VDS) Professional Traffic Operations ➢ Smart Transportation Management System Engineer,US,426 (STMP) Education:
➢ Closed circuit television(CCTV)systems B.S.,Civil Engineering,California State PROJECT DIRECTOR ➢ Arterial travel management systems Polytechnic University,Pomona ➢ Traffic management centers Professional Affiliations:
➢ Inter-agency signal synchronization Past Board Member, International ➢ Communication network/topology I Cyber Western District,TSMO Council Security Member, ITE
➢ Connected/Automated Vehicles I Smart Cities Board Member, Partnership Chair, ➢ Cooperative/Partnering Agreements Southern Section Chair, ITSCA ➢ Community Outreach

RELEVANT PROJECT EXPERIENCE
Mr. Carlos Ortiz, PE,TE, PTOE will serve as Project Director and possesses superior technical, management, and leadership skills. Through his current projects, Mr. Ortiz is assisting agencies to understand the Connected Vehicles and Automated Vehicles, and Smart Cities infrastructure. Carlos has been an active member and leader of various professional organizations. These positions have offered him access to information regarding funding for advanced ITS, Connected/Automated Vehicles, and Smart Cities related projects. Carlos' proven leadership continuity on projects directly translates into ADVANTEC's ability to be responsive and to deliver a high-quality design. Quite simply, Carlos has finished every project he has initiated. It also means maintaining project momentum, quality of work product, continuity of decision-making and maintaining institutional knowledge of the project delivery process as it moves from planning inception to final design, to construction. Carlos is committed to bring the City's transportation infrastructure to the 21sY century by planning, designing, and deploying smart and open architecture ITS technologies and programs while improving mobility, safety, and the quality of life in the City of Upland. Some of his recent project achievements include:- • Coachella Valley Association of Governments (CVAG) Regional Traffic Signal Synchronization Program — Phases I and II, Coachella Valley
• West County Traffic Signal Master Plan, County of Riverside • Intelligent Transportation Systems (ITS) Master Plan and PS&E, Escondido • Intelligent Transportation Systems (ITS) Master Plan, Industry • Intelligent Transportation Systems (ITS) Master Plan, Pico Rivera • Southern California Regional Intelligent Transportation Systems (ITS)Architecture Update, SCAG • Los Angeles County Regional Intelligent Transportation Systems (ITS)Architecture Update, LA METRO ADVANTEC Page fie5I0 l245
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JOSE GUEDES,TE
ITS EXPERIENCE:
' ➢ Inter-agency signal synchronization/Signal Years of Experience: 33 Registration:

Timing
➢ Corridor/Network Synchro Model Traffic Engineer,CA ➢ Adaptive Control Systems Education:
➢ Before&After Studies M.S.Transportation
➢ Traffic signal systems Engineering
➢ Traffic signal communication systems B.S.Civil Engineering ➢ Advanced Traffic Control (ATC) Professional Affiliations:
➢ Advanced Traffic Management Systems(ATMS) Institute of Transportation PROJECT MANAGER& ➢ Hardwired/Fiber Optic/Wireless Communication TASK LEADER FOR TRAFFIC Systems Engineers(ITE) SIGNAL TIMING AND ➢ Arterial travel management systems Orange County Traffic COORDINATION ➢ Traffic management centers Engineers Council

RELEVANT PROJECT EXPERIENCE
Mr. Jose Guedes, TE, will serve as Project Manager and Task Leader for Traffic Signal Timing and Coordination.

Jose also leads the Traffic Signal Operations and Synchronization practice for ADVANTEC. He has over 33 years of experience in intelligent transportation systems, traffic operations and traffic engineering, including 23 years conducting and managing traffic signal synchronization and ITS projects. Jose has 20 years of experience in the public sector, where he managed the signal operations and Traffic Management Center for the City of Irvine, CA.

Jose is an expert in traffic signal synchronization and has managed projects on a regional, citywide and corridor- wide levels, including ITS Design-Bid and Design-Build type projects.

Mr. Guedes has managed the design and implementation of a citywide ITS/fiber-optic communications and signal system upgrade for the City of Lancaster, which also included development of citywide signal synchronization and an Adaptive System Feasibility Study. Mr. Guedes also participated in the development of Concept of Operations and System Requirements and served as Systems Manager for the implementation of a citywide Adaptive System in the City of Culver City.

Jose prepared an Evaluation Study to assist the City of Lancaster in selecting a Signal System/Adaptive System and to analyze the cost-effectiveness of deploying an Adaptive System at selected corridors. Jose also developed functional specifications, Concept of Operations and System Requirements, and assisted in preparation of request for proposal for Culver City's Adaptive Traffic Control System. He has managed 10 regional signal synchronization projects for OCTA. Some of his recent projects include:
• Citywide Adaptive Traffic Signal System -Systems Manager and Construction Manager, Culver City • Adaptive Traffic Signal System - Functional Specifications, Culver City • City of San Marcos Adaptive Traffic Signal System Evaluation and Implementation • West County Traffic Signal Master Plan, County of Riverside • CVAG Regional Traffic Signal Synchronization Program—Phases I and II, Coachella Valley, Riverside County • Regional Arterial Traffic Performance Measurement System, Glendale • Citywide Automated Performance Measurement System (APeMS), Culver City • Citywide Advanced Traffic Management System and Fiber-optic Communications, Lancaster • Los Alisos Boulevard Traffic Signal Synchronization Design-Build, OCTA • Fairview Road Traffic Signal Synchronization Design-Build, Costa Mesa • Citywide Traffic Signal System, Fiber Optic Network Design, and Signal Synchronization, San Clemente ADVANTEC Page M1of245
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KEITH RAND,PE
-111111;111 ITS EXPERIENCE:
➢ ITS and Communications Master Plans Registration:
➢ Traffic signal systems Civil Engineer,CA,60090
➢ Traffic signal communication systems Traffic Engineering,CA,2103 ➢ Advanced Traffic Control (ATC) Education:

B.S.,Civil Engineering
r ➢ Advanced Traffic Management Systems
➢ Video distribution management systems Professional Affiliations:
➢ Smart Transportation Management System Years of Experience: 29 Institute of Transportation
➢ Dynamic message sign systems
QA/QC MANAGER Engineers(ITE)
➢ Closed circuit television (CCTV)systems
J1
➢ Arterial travel management systems
➢ Traffic management centers
➢ Inter-agency signal synchronization
➢ Hardwired/Fiber Optic/Wireless Communication Systems

RELEVANT PROJECT EXPERIENCE
Mr. Keith Rand, PE, TE will serve as QA/QC Manager. Keith brings more than 29 years of specific technical experience and expertise in the areas of design build implementation, traffic and transportation engineering and planning, Intelligent Transportation Systems (ITS) planning and design, traffic signal design, and engineering design. His broad-based experience in traffic and transportation engineering provides a solid foundation for both large scale and site-specific transportation projects. He has planning, design and traffic operations experience on both small- and large-scale transportation projects, including design-build of large infrastructure projects, LRT and BRT project experience. Additionally, Keith has strong management and communications skills coordinating with multiple project team members and stakeholders. His experience also includes ITS planning and design of ATMS/ATIS plans, specifications and estimates for communication system design of CCTV cameras, changeable message signs, highway advisory radio and ramp metering elements.

He recently served as the Design Manager on the SR-91 Corridor Improvement Project Design Build in Corona, California during the construction phase of the project, while also managing the MOT, traffic, electrical and ITS design work. Through the design phase of the project, Mr. Rand served as the Task Lead of all traffic, electrical, ITS and tolling infrastructure design.
• CVAG Regional Traffic Signal Synchronization Program—Phases I and II, Coachella Valley, Riverside County • SR 60/7th Avenue Interchange, Hacienda Heights
• Hamner Avenue Bridge Replacement over Santa Ana River(RCTD— Norco/Eastvale • Inglewood Boulevard Overhead Sign/Traffic Signal Concept Design, Inglewood • Plan Check On-Call Services,Anaheim
• Traffic Engineering On-Call Services, Pomona
• Lomas Santa Fe Drive Traffic Signal Interconnect and Retiming, Solana Beach • Fiber Optic Interconnect Projects, National City
• 1-15 Express Lanes Design Build Project(RCTC—Corona,Eastvale,CA) • 1-405 Express Lanes Design Build Project(0C405 Partners Joint Venture/OCTA—Santa Ana, Costa Mesa, Huntington Beach,CA)
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JOHN DORADO,PE
ITS EXPERIENCE: =
Years of Experience: 24
4,i ➢ ITS and Communications Master Plans Registration:
➢ Traffic signal systems Civil Engineer,CA,74405 ➢ Traffic signal communication systems IMSA Certified Level I and � " ➢ Advanced Traffic Control (ATC) Level II . ➢ Advanced Traffic Management Systems Education:
r". ➢ Video distribution management systems
' B.S.,Civil Engineering,
r ➢ Smart Transportation Management System
t' California State University,
➢ Dynamic message sign systems Fullerton
TASK LEADER ➢ Closed circuit television (CCTV)systems FOR TRAFFIC SIGNAL Professional Affiliations:

EQUIPMENT ASSESSMENT ➢ Arterial travel management systems p ➢ Traffic management centers Institute of Transportation ➢ Inter-agency signal synchronization Engineers(ITE), Member ➢ Hardwired/Fiber Optic/Wireless ITS California, Member Communication Systems
➢ Communication network/topology I Cyber Security

RELEVANT PROJECT EXPERIENCE
Mr. John Dorado, PE, will serve as our Task Leader for Traffic Signal Equipment Assessment. Mr. Dorado is a dedicated and technically skilled business professional with over 24 years of experience in the field of Intelligent Transportation Systems (ITS) engineering, planning and design, traffic engineering, and transportation planning.

Mr. Dorado also has a wide range of knowledge of various traffic control systems (TCS), adaptive control systems, Ethernet communication systems, and ITS elements. He has been involved with upgrading various citywide traffic signal systems, controllers, communication systems, and traffic management centers.

Most recently, Mr. Dorado has managed and assisted with the development of CVAG's Regional Traffic Signal Synchronization and Communications Master Plan and PS&E(Phase I and II), SoCal(SCAG) and LA County Regional ITS Architecture Updates, and cities of Norwalk,Industry,Pico Rivera, and Western Riverside County ITS and Communications Master Plan. With this experience and understanding of all required tasks, and the latest technologies, Mr. Dorado will help lead the City for successful implementation of Phasel - Traffic Signal Communications Plan, Traffic Signal Implementation Plan, Operations and Management Plan, and Phase 2 - Traffic Signal Improvements PS&E (Contract Bid Documents) and Construction Support.
• CVAG Regional Traffic Signal Synchronization Program—Phases I and II, Coachella Valley, Riverside County • Intelligent Transportation Systems(ITS) Master Plan and PS&E, Escondido • Intelligent Transportation Systems(ITS) Master Plan, Industry • Intelligent Transportation Systems(ITS) Master Plan, Pico Rivera • Southern California Regional Intelligent Transportation Systems(ITS)Architecture Update,SCAG • Los Angeles County Regional Intelligent Transportation Systems (ITS) Architecture Update, LA METRO • Imperial Highway Intelligent Transportation System (ITS) Master Plan and Design Project, Norwalk • Pioneer Boulevard (HSIP Cycle 8) Traffic Signal, ITS, ADA, and Fiber Optic Improvements, and Traffic Signal Synchronization, Norwalk
• Countywide Communication Study, OCTA—Orange County
• Garden Grove Boulevard Traffic Signal Synchronization Design-Build, OCTA ADVANTEC Page M I0 45
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JOHN COX
411 ITS EXPERIENCE:

Years of Experience: 24
➢ Traffic signal systems
Registration:
rC, , ➢ Traffic signal communication systems
* ➢ Advanced Traffic Control (ATC) IMSA Level II Technician ➢ Advanced Traffic Management Systems (ATMS)
➢ Video distribution management systems (VDS) IMSA Work Zone Certified ➢ Smart Transportation Management System Education:
➢ Closed circuit television (CCTV)systems
➢ Arterial travel management systems Engineering Technology TASK LEADER FOR SIGNAL ➢ Traffic management centers Project Management EQUIPMENT STANDARDS& ➢ Hardwired/Fiber Optic/Wireless UPGRADES Communication Systems
➢ Communication network/topology/Cyber Security

RELEVANT PROJECT EXPERIENCE
Mr.John Cox will serve as Task Leader for Signal Equipment Standards and Upgrades. Mr.John Cox is a Systems Engineer for ADVANTEC and specializes in Intelligent Transportation Systems, Communications, Fiber Optic technologies, Closed Circuit Television, Changeable Message Signs, Wireless Broadband Ethernet, Cyber Security, Traffic Management Center systems integration and various Advanced Traffic Management System hardware/software suites. Over twenty-four years of experience in the transportation industry, John has been involved in dozens of transportation and traffic engineering projects that include both design and execution of Traffic Signal, ITS, CCTV, CMS, TMS and Fiber Optic Communications having integrated and maintained such systems in support of centralized signal control deployments. He provides his expertise in building networks with high bandwidth demands, secured fiber optic/wireless communication networks, ring-topology networks, integration of regional transportation networks and cloud technologies. Mr. Cox designed and maintained the Traffic Management Center for the City of Costa Mesa for over 10 years. • CVAG Regional Traffic Signal Synchronization Program—Phases I and II, Coachella Valley, Riverside County • West County Traffic Signal Master Plan, County of Riverside • Intelligent Transportation Systems(ITS) Master Plan and PS&E, Escondido • Intelligent Transportation Systems(ITS) Master Plan, Industry • Intelligent Transportation Systems(ITS) Master Plan, Pico Rivera • ITS Phase V Project, Inglewood
• Huntington Beach-TS, ITS, and Fiber Optic Communications Projects • Imperial Highway Intelligent Transportation System (ITS) Master Plan and Design Project, Norwalk • Intelligent Transportation System (ITS) Master Plan and Design Project, Lancaster • Garden Grove Boulevard Traffic Signal Synchronization Design-Build, OCTA • Fairview Road Traffic Signal Synchronization Design-Build, Costa Mesa ADVANTEC Page iY910 45
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Key Support Staff: Besides our key personnel, selection of qualified local team members is a crucial towards ensuring this project's success, and we have selected a team of highly qualified and respected individuals with ITS and Communications Master Plans, ITS,Traffic Engineering, and Signal Operations experience to assist, including:

Name/Years of Experience/Responsibility/Availability Expertise&Value Madeleine Ortiz • Monterey Park Adaptive/Responsive System 1,.: Years of Experience:8 • Inglewood ITS Phase V Project 41 Responsibility: Lead Project • La Habra HSIP Cycle 9 Traffic Signal Upgrades Engineer for Signal Equipment ■ City of Norwalk ITS Master Plan and Design Project Assessment •
OCTA Garden Grove Blvd Traffic Signal Synchronization
■ City of Inglewood ITS Phase V Project
Availability:85% • Fairview Road ITS/Traffic Signal Synchronization,Costa Mesa girlRyan Miller • CVAG Regional Traffic Signal Synchronization Program—Phases I Years of Experience: 11 and II,Coachella Valley
Assignment: Lead Project Engineer ■ Culver City Adaptive Traffic Control System and .10 for Signal Timing Review Automated Performance Measures At • City of Orange Katella Ave ITS Extension and TSS • OCTA Garden Grove Blvd Traffic Signal Synchronization Availability:85% • OCTA Los Alisos Blvd Traffic Signal Synchronization •II]lii
David Madera,PE,TE • Las Tunas Drive TSSP, LA County Years of Experience: 24 ▪ Avalon Blvd TSSP, LA County i ' WI
Responsibility: Key Support Staff • Master's Traffic Signal PS&E,Corona,CA • Beverly Blvd Improvements, Pico Rivera,CA
Availability:75% • Cesar Chavez Avenue/Lorena Street/Indiana Street Intersection Improvement Project, Los Angeles,CA
Jonathan Delgado,PE • CVAG Regional Traffic Signal Synchronization Program — Years of Experience: 10 Phases I and II,Coachella Valley) • Responsibility: Key Support Staff • OCTA Los Alisos Blvd Traffic Signal Synchronization ' • City of Inglewood ITS Phase V Project
Availability:80% • ITS Master Plan and PS&E, Escondido • ITS Master Plan, Industry
• ITS Master Plan, Pico Rivera
Resumes of our Key Personnel and Key Support Staff are included in Appendix A.

2.3 - Staff Workload and Availability of Key Team Members ADVANTEC understands that importance of the availability and responsiveness of the key staff. The following table shows that our key staff are available and committed during this project:

MillEM Availability
Carlos Ortiz, PE,TE, PTOE - Project Director —= Jose Guedes,TE - Project Manager and Task Leader for Signal Timing and Coordination 90% John Dorado, PE -Task Leader Traffic Signal Equipment Assessment John Cox,Systems Engineer—Task Leader for Signal Equipment Standards and Upgrades 75% ADVANTEC Pagel 0loP245
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2.4 - Subconsultant Profile
We bring outstanding professional firms to support us on the City of Upland very important project. We have worked with our subconsultants on similar ITS projects throughout Southern California. Additional references can be provided upon request.

Counts Unlimited, Inc. specializes in traffic data collection, and has been serving Southern California for the past 30 years. Headquartered in Riverside, CA, with an experienced full-time ei staff of 15 employees, and a support staff of 25 employees, Counts Unlimited has teamed with ,,,ttt ADVANTEC's staff for the last 12 years, providing traffic counts and travel time study data. The unlimited most recent projects include Garden Grove Boulevard Regional Traffic Signal Synchronization Program (RTSSP), Los Alisos Boulevard Route RTSSP, OCTA's 2017 Corridor Operational Performance Report, Irvine Boulevard RTSSP, Fairview Road TSSP, and the City of Lancaster Citywide Retiming and Coordination. For Lancaster, Counts Unlimited was responsible for conducting travel time runs for 16 corridors, during morning, Midday, afternoon, and Saturday timing plan schedules. Counts Unlimited is currently supporting ADVANTEC on multiple Signal Timing and Synchronization Projects including our CVAG Smart Region Program.

V Counts Unlimited will be assisting with the collection of 7-day 24-hour traffic counts, intersection turning movement counts, and Before and After Study travel runs for the four project corridors.

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2.5 - Project Understanding
The City of Upland is seeking a qualified traffic •Improved mobility and
engineering firm with significant expertise in traffic quality of life signal systems and masterplan preparation to •Evaluate and update based g y p p City's on latest needs conduct the FY 2023/2024 Citywide Traffic Signal Vision •Equipment Standardization •Improvement Prioritization&
System Assessment and Master Plan. Upland's goal Cost Analysis •Traffic Signal Timing&
for this project is to provide a blueprint for the City to Coordination Improvements upgrade the current traffic signal system to modern
•Smart Mobility Systems
standards and update signal timing and coordination o Z Smart F U ja \, and Technologies
S City •Future Proof
plans to provide the safe and efficient movement to Q4 4 5 • d Platform i•Sustainabllity + '; =r •Privacy and Security
all modes of transportation, while improving the , T '- ea quality of life for the residents, businesses, and , • ,:.-: •Coordination to meet P Q• grant requirements
visitors alike in the city. /'ZIFOR�� •Meet Local and Regional SBCTA Plan
This project consists of conducting a detailed •Additional funding opportunities
inventory of the City's existing traffic signal equipment and identify deficiencies, establish new •Update to meet latest Federal National ITS
traffic signal equipment standards for the city, Architecture Standards ITS
prepare a capital improvement program to upgrade • ua.lify yf
•Q Qua for federal
traffic signal equipment to the new standards, and grants identify strategies in prioritizing and funding the upgrades. The project will also update traffic signal timing to meet the latest MUTCD requirements, review and revise existing signal coordination plans, and recommend procedures for record keeping of traffic signal timing changes. In addition, the project will establish a strategy for preparation of an Intelligent Transportation Systems (ITS) Master Plan that will serve as a roadmap to design, implement, operate, and maintain the next generation of smart mobility technologies. ADVANTEC has experience and technological solutions that will be further explained in this proposal to help the City successfully deploy and maintain this Citywide Traffic Signal System Assessment and Master Plan project.

The citywide inventory and assessment of the City's traffic signal system, and new ITS master plan will be required to meet the following objectives:

1. Provide an inventory of the existing traffic signal equipment at each signalized intersection, flashing yellow school beacons, and radar speed feedback signs, and other signal devices, if any.

2. Determine traffic signal design standards and equipment components, including countdown pedestrian heads, ADA Ped pushbuttons, Audible Ped Signals, Uninterrupted Power Systems (UPS), emergency vehicle preemption, video detection (including that for bicycles), communication equipment, street name signs, LED safety lights, and use of reflective yellow borders on signal head backplates.

3. Identify any deficiencies and/or non-functioning components of the traffic signal equipment at all city- owned signalized intersections and signal device locations, including flashing yellow beacon locations.

4. Determine locations for traffic signal equipment upgrades and estimated corresponding costs.

S. Establish a priority list for equipment upgrades.

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6. Conduct a citywide traffic signal timing review that will meet ADA requirements, including pedestrian walk and clearance time, minimum green time for bicycles, yellow and all-red time that is consistent with the latest MUTCD requirements. Prepare, stamp, and sign new timing sheets for any existing signal timing sheets that may be found to not meet current MUTCD requirements.

7. Review past coordination timing plans prepared and provided by SBCTA (San Bernardino County Transportation Authority) and determine if the latest coordination timing plans are still applicable after the pandemic. Prepare, stamp, and sign new coordination timing plans.

8. Optional: Identify potential funding sources for capital and operational improvements and formulate strategies in obtaining funding in phased improvements based on the priority list created.

9. Optional: An assessment on how the City may position itself for developing traffic control based on current trends in technologies and intelligent transportation system,to become a "Smart City".

In short,the following project workflow details the above project descriptions that will enable the City of Upland to deliver a citywide upgrade path and smart cities platform the City can grow on:

Example Project Workflow
Citywide Inventory I Completed Synchronized I Smart Cities Assessment I Corridor
.eni
Update Design Implement
Traffic Signal Deficinecies& ignal Timing Develop ITS &Equipment I Coordination
Inventory Standards Upgrade ..- Plans I Master Plan locations
I I
We understand that the City's goal is to evaluate the existing traffic signal and communications infrastructure and provide recommendations for the latest up-to-date commercial off-the-shelf technologies for implementation of a new Advanced Transportation Management System (ATMS) at City Hall, integrate a secured communications and ITS network to allow the City to fully support traffic, transit, and ITS technologies, Closed Circuit Television (CCTV) to allow video monitoring, and optimize traffic signal timing strategies and coordination that will improve safety, mobility and quality of life to residents and commuters. The vision and objectives of the City under this contract includes:
• A comprehensive inventory of existing traffic signal system infrastructure • A flexible and open ATMS, capable of adopting new technology and sharing traffic information with other agencies and the public
• Next generation ITS technologies that implement "Open Architecture" technologies and meet current federal, state, and local standards
• A simple and easy to understand system, traffic signal operations, management, and maintenance system, with remote access and a web-based platform that can be easily integrated into the ATMS. • Low on-going operation and maintenance of the ATMS • Familiarity of the system by the maintenance staff • Maximization of the existing traffic signal infrastructure • A system that provides safe multi-modal transportation solutions ADVANTEC Page 123 of 245
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FY 2023/2024 CITYWIDE TRAFFIC SIGNAL SYSTEM ASSESSMENT& MASTER PLAN C
• A system that integrates Smart Cities solutions including integration with current City smart city programs and projects
• A system that is expandable and scalable, and can handle future needs of the city Existing Signal System
Upland is served by a regular grid-based roadway network with 1-10 as _ , —� W 19th St G;�..,.:rnnc. — 19M
the southern boundary and SR-210 traversing the northern part of the ' m City. Foothill Boulevard, Mountain Avenue, and Euclid Avenue form the key arterial corridors carrying the highest ADT volumes through the W,sth St E,6h S1 City. Foothill Boulevard has always been the principal east-west wlsmsl ins mins
corridor in Upland. It plays a key role in establishing the identity and 66j 0IJ,,q„,,poll:Ann;I E 111h.. San A1001110
local amenities for Upland citizens and surrounding communities. mkmaai W Arrow Rte Upland w I Inspli,i
Upland has 89 traffic signals, and 20 overhead yellow flashing beacons W9thst A m for various school zones within the city limits. ,,,',`;`y" EE W 7th SI Mri,sc.1
z
—
Traffic Signal Hardware& Communication Assessment
The City of Upland currently operates Type 170 controllers with BiTran 200 or 233 software, and Type 2070 controllers with BiTran 2033 connected to a McCain QuicNet ,M.c• central system.
z ®�.4,. �e -
The City traffic signals communication is composed of cellular modems, twisted pair interconnect and wireless radios.

Initially as part of the SANBAG Tier 3/4 project, ADVANTEC has worked with the City IT department to bring secure communications into the IT data center and pass through the City CISCO network. The IT Data Center is at the City Hall building and houses the City's QuicNet server as well a master radio that connects intersections along Arrow Highway to the QuicNet server. Six intersections along Arrow Highway, from Euclid Avenue to San Bernardino Rd, are connected via wireless radio to a master radio that is located on the roof of the City Hall building. From this master radio, a physical Ethernet cable is run through conduit from the roof of the building into the IT Data Center and is connected directly to the QuicNet server.

TMC at City Yard:. At the City Yard, there is a rack, which houses the twisted pair cable from the field, a Digi Terminal Server, and a Modem Rack.

Twisted pair copper cable is the primary connection to most of the intersections throughout the City, with exception to some that are connected via wireless or cellular devices. The cable from the City Yard building to the field there are two 25-pair twisted cables, one heading north and one south from the City Yard building to the intersections. These cables are terminated on terminal blocks then tied into the modem rack. From the modem rack, serial cables, transferred through the Digi Terminal server, are used to connect to the QuicNet system. The QuicNet system programmed to communicate with 83 local controllers and 3 Master controllers.

Cellular Modems are also in use in conjunction with Master Controller at the following locations:

1. Bike Trail and Mountain Avenue

2. Campus Avenue and Colonies Parkway

3. Campus Avenue and 16th Street:

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Most of the existing City of Upland communication hardware and select signal hardware, such as 170 controllers, are end-of-life and in need of replacement. Typically, ITS technologies only last an average of 10 years before a replacement or upgrade is scheduled. As part of this initial Traffic Signal & Communication assessment, ADVANTEC has the expertise and background with the City of Upland Communication and Traffic Signal hardware to evaluate and salvage any useful equipment that will still benefit the City, and which ITS component upgrades are necessary.

Existing Signal Coordination plans
The San Bernardino County Transportation Authority (SBCTA), as part of the San Bernardino Valley Coordinated Traffic Signal System (SBVCTSS) developed and implemented in 2018 new signal coordination timing plans for select corridors within the City of Upland and neighboring cities. Upland requested SBCTA to implement new timing plans at 69 signals to enhance the coordination on major arterials. Figure 2.1 shows the various intersections groupings and corresponding coordination cycle length at each peak period.

Figure 2.1—Coordination plans implemented by SBCTA in 2018 AM PERIODR MIDDAY PERIOD PM PERIOD
110 a{�@ disn cT 100 y sib 100 1msT
sec 1 ..`, sec , f jiuu sec I 1 .'v �., 'A ' * ; '
LNE RQ 16 T LIKE'•� ® 16 4riT :-VIIr.9l. 16T T .,} ' ,M.._. UPLAND 8, • UPLAND I 1 ON UPLAND 91 1~ 1 1 120 sec • • • r • • • • • • H. 130 sec -•• •� ''`"..''----"- 1 1'1 • St "r 1
� 4 / ��
J1/135' eITNST 1 „�i 110 _ Aow f^�-�T�ksr•• 110 45Ow • 1 e• !ST 1 111 „�...1 0 sec 1 4:
1 6 d o -•--tri 1 sec 1 1 120
1 AQ = sec
•Sl'' i4A?::.:r. )I,6AN NAN']NO ST 1 ohISBN°.�NA�DfN0 SI 1 ..

AM Peak (110 sec) — A common cycle length was used citywide to achieve two-way progression along major north-south corridors and provided grid-based coordination and minimize the delay and stops on major crossing arterials like Foothill Boulevard.

East/West corridors: Foothill Boulevard, Arrow Highway, 8th Street.

North/South corridors: Monte Vista Avenue, Central Avenue, Benson Avenue, Mountain Avenue, Euclid Avenue, Campus Avenue.

Midday Peak(120/100/110 cycles)—The signals were divided in three distinct zones:

1. Foothill Boulevard and adjacent signals on crossing streets (Monte Vista, Central, Benson, Mountain, and Euclid)—120 sec
Foothill Boulevard connects multiple cities and has moderate traffic volumes during the Midday peak and relatively balanced in both directions. Midday plan (120 sec) provides cross-jurisdictional two-way coordination progression along Foothill Boulevard.

2. North of Foothill Boulevard (Benson, Mountain, Euclid, and Campus) - 100 sec.

Project intersections located north of Foothill Boulevard use a shorter coordination cycle length to achieve two-way progressions along north-south streets while minimizing the delay and stops on the minor cross streets.
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3. South of Foothill Boulevard (Arrow Hwy, 8th Street, Central, Benson, Mountain, and Euclid)—110 sec Project intersections located south of Foothill Boulevard have traffic volumes that are light to moderate during the Midday peak and balanced in both directions. The common cycle length (110 sec) is set to provide two-way progression along corridors, as a grid, and minimize the delay and number of stops on crossing arterials.

PM Peak(130/100/110/120 sec) -The signals were divided in four distinct zones:

1. Foothill Boulevard and adjacent signals on crossing streets (Monte Vista, Central, Benson, Mountain, and Euclid)—130 sec
Foothill Boulevard eastbound carries heavier traffic during the PM peak. PM plan provides cross- jurisdictional progression and minimizes the delay at major crossing arterials.

2. North of Foothill Boulevard (Benson, Mountain, Euclid, and Campus) - 100 sec.

3. South of Foothill Boulevard (Arrow Hwy, 8th Street, Central, Benson, and Mountain)— 110 sec Traffic volumes are relatively balanced along these arterials between Foothill Boulevard and SR-60. The common cycle length (110 sec) is set to provide two-way progression along corridors, as a grid, and minimize the delay and number of stops on crossing arterials.

4. Euclid Avenue south of Foothill Boulevard and Arrow Hwy east of Euclid —120 sec.

Euclid Avenue carries moderate to heavy traffic volumes. It connects to 1-10 and SR-60, and crosses major east/west corridors in the City of Ontario.

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2.6 - Project Approach
Based on our understanding of the

CITY OF UPLAND TRAFFIC SIGNAL,COMMUNICATIONS,ITS,AND CITY(IT)NETWORK SYSTEMS key project elements, ADVANTEC's /
ITS Smart 2070 ATC Signal i /
ro ect approach and methodologyElements(V2X) Phasing and Upl TMCand SBCTA
p pp Timing(SPaT) AWS clod Other Cities will ensure successful delivery of ==lr� `tMMS the professional services for it.,.n.. �- III
preparation of the City of Upland T ` go5J Citywide Traffic Signal System ilfilLad i I Q lEti ui 411,
Assessment & Master Plan. Overall, �— 5 _6 [��° Data Ih the Traffic Signal System Master Warehouse f Analytics
Backup Data
Plan is a first step in the Storage11116'- 0 development of an Intelligent
° (
Transportation System (ITS), which 101 j
7 will address current legacy CITY OF UPLAND CLOUD/BACKUP REGIONAL transportation technologies and
provide a path for the City to plan, evaluate and integrate state-of-the-art and secured ITS technologies and an Ethernet communication system to provide real-time data and video for multi-modal mobility enhancement, safety, and improve the quality of life in the City. As part of the ITS master plan, multiple "Open Architecture" ITS technologies shall be considered, including:

V1OG Fiber Optic Communications V Center-to-Center(C2C) integration V Dynamic Message Signs(DMS) V2070 Advanced Transportation V HD IP CCTV cameras V Adaptive Traffic Control System Controllers(ATC) V 10G Core/HUB Cabinet upgrades (ATCS) VAdvanced Traffic Management V Cloud-based Platforms V Connected Vehicle applications(C- System (ATMS) (Data/Storage) V2X)
✓Video Management System (VMS) V Bluetooth/Wi-Fi Arterial V Video Detection System (VDS) ✓Transit, bicyclists, and pedestrian Management System (AMS) upgrades to facilitate high-resolution technologies data
V Performance Measurement
Applications
An in-depth Technology Assessment Report provided by ADVANTEC will help further define which technologies are suitable for the City to begin replacing legacy technologies. Essentially, the Technology Assessment Report will act as a playbook for the City to select which specialized ITS equipment to use when future funding becomes available. ADVANTEC's goal is to provide a roadmap for the City with a clear vision on near-term improvements and future improvements as funds allow. Overall, this vision will be clearly demonstrated within the ITS Master Plan.

Citywide Inventory and Approach
To ensure consistency of the data collected during our field review and inventory, .F ' . and evaluation of existing conditions. , •l. •- ADVANTEC will perform a preliminary review of existing site conditions in order to gain an understanding of existing traffic signal infrastructure, underground __.. communications conduit, cable routing, above and underground constraints, and " ADVANTEC Page 127 of 245
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outstanding items that need to be addressed during the preparation of the Traffic Signal Communications Plan and preliminary engineering phase of the project.

ADVANTEC will perform field reconnaissance throughout the City of Upland. Through this compilation of information,ADVANTEC has gained an extensive understanding of the technical aspects of the project as provided below.The City has also expressed a need to allow current needs and future integration. ✓ Installing backbone/distribution 48/72/144/288 fiber optic cable (Single mode, OSP) ✓ Connect all local Traffic Signal locations along project corridors ✓ Upgrade ITS elements along all project Traffic Signal locations ✓ Close communication gaps to provide a resilient fiber optic communication ring ✓ Provide conduit assessment during the preliminary engineering phase ✓ Connect field communication HUB(s)to provide fiber optic back-haul transmission of project traffic signals and ITS elements
✓ Provide fiber optic loop and complete communications redundancy ✓ Provide a Traffic Management Center(TMC) or workstations at City Hall to manage the City's traffic signal system and ITS elements
✓ Provide secured a Virtual Private Network (VPN) connection for City staff to externally manage the system Design project upgrades to facilitate long-term project goals of connecting Agency owned facilities, Smart Cities (Transit, Smart Parking, Connected Vehicles) applications and other Mobility and ITS Elements.

Our inventory will be entered into a matrix, and it will be expanded to include proposed traffic signal and ITS per intersection. This table will be easy to follow for review and approval for the City of Upland, an example of a similar project is provided below.

Table 7.1-Proposed Traffic Signal,Communications&ITS—City of Industry Contruler Unil 001enrwrlystem Communintion System Proposed Proposed Proposed Arterial Service
Cabaret Proposed Proposed CCTV Batter,00k- No. Intersection Proposed Manu- Ethernet Management Enclosure Comments Type Wdeo Fber Optic Camera up system Manufacturer Model/Type ATC Loops or Video facturer Esistrng Aceess System fRT) Type Stream to (FD)ess w System /fWi-TitBSU
Controller (Model AIMS Wireless):) Switch
IP
fEAs) Second Signal
Control Co.
1 Rose Hills Rd&Shepherd St 332 Sefetren 170E 2070 ATC mops 2 Ch Y N/A W Y N/A III-BF roller in signal CAb net,Stand Alone
(No Comm)
2 Peck Rd&Pellissier PI 332 McCain 170ATC/1C11 207OATC Video&Loops Vange 2 CI«ktage Y CPS Sync Clock W Y CCTV BT/Wi-Li BSU Dimensions Ill-BF 0''''ZS UTB Ed
3 Peck Rd&Rooks Rd 337 McCain 170E 207OATC loops 2Ch Y WWV Antenna W Y CCTV BT/Wi-Fi BSU N/A Ill-BF 337Cab.Mou nted on Type M Adapter
Pellissier U&Workman Mill TWP/GPS Sync of in Use/McCain UPS UTB Clock
5 Gosiroads PkwyS& OATC/BCl1 2U20 ATC Video Vantage Y GPS Sync Clack W Y B0/WiA BSU N/A M[CaIB GPS UTB Workman Mill Rd 332 McCain 17 Edge 2 III-BF CI«k 6 Crossm dsdmpu� 332 McCain 17OATC,1IC1I 2030 AT[ mops Edge2 V GP55ync Clock W Y Alpha III BF McCaC:UT" Asset& Maintenance Management System (MMS)
ADVANTEC is on the cutting edge of technology. We believe the answer to the City if Upland hardware and asset management is a dedicated Asset & Maintenance Management Platform (MMS) that will be able to track physical hardware assets, verify their GIS location, store additional documentation, and send alarms/alerts to City staff. An MMS system can be a dedicated hardware/software platform, or certain ATMS systems now contain MMS modules for use by City signal maintenance staff.

Overview
MMS is an intelligent asset management and data Analytics platform that captures live relevant information for a variety of ATMS systems and devices into a centralized repository. IGC then applies advanced analytics with Al and machine learning techniques to deliver timely actionable insights for traffic management teams and public alike.

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These artificial intelligence insights are then visualized on a highly responsive, interactive, and intuitive dashboard providing transparency into the execution ability for real-time operations and traffic management operations and optimization decisions.

Dashboard set up
The MMS dashboard will be set up to allow City staff to monitor the entire system functionality through a single Dashboard. The Dashboard may be configured in the VMWare environment, and number of licensed nodes shall be configured during deployment at the direction of the City Engineers.

System Functionality and Capability
MMS will deliver a complete integrated system software for device health management for all the in scope devices such that they will be monitored. Reports will be analyzed to ensure all system elements are functioning in optimum mode.

MMS- Features include
GIS Spatial Integration. Map based dashboard, showing all the devices and their status on a GIS map.

1. Action Tracking
Follow the problem tickets and provide whom or which system has received them and when it was sent and if there was any update from the recipient(s).

1. Work Optimization
Create a list of devices with problems based on their:
• Type
• Manufacturer and Model
• Geographical Location
• Jurisdiction

2. Problem Ticketing
Create a ticket number for each problem and forward to the Ticketing Application at each location.

3. Traffic Analysis
Integrate with ATMS and TOC software to receive traffic data (Occupancy, speed, etc.) and create comparison report of the received the data with health and unhealthy device condition.

4. Video Integration
Provide viewer to view the CCTV streams on the Eximus dashboard. It requires integration with the video server at each location. (Not including analog CCTV's).

5. Interface with Inventory Management
Create interface to send and receive data to and from Open Standard Inventory and Asset Management systems.

6. Built in Interface with TMC and ATMS software
Create interface to send and receive data to and from Open Standard ATMS and TMC software systems using TMDD.

7. Data Analytics
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MMS Dashboard Sample
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ITS Master Plan
The City of Upland Intelligent Transportation System (ITS) Master Plan will evaluate the City's existing and recommend future traffic signal, signal communication, and ITS field elements infrastructure needs. It will serve as guidelines for the development, design, and deployment of the City's Advanced Traffic Management System (ATMS).

A comprehensive ITS Master Plan will be developed on a performance-based, customer-focused approach to satisfy the capacity desired, and will identify and deploy the most cost-effective and maintainable ITS infrastructure that will meet local and regional needs. The City needs a consistent and coherent approach for their ITS Master Plan that allows it to establish a sustainable system.

In order for the City to have comprehensive documentation that is formatted ° °�p"`—�n� _n.a.m. to meet FHWA guidelines and to qualify for local, County, State, and Federal r�3 _ e funding, ADVANTEC will prepare an ITS Master Plan/Traffic Signal Equipmentzr- and Communications Network Analysis and Report, which compiles the tasks ,. _,,,,„ = ="�� — 2 through 6 into one document in addition to other chapters that ADVANTEC \ _ will provide as an added-value. We envision the format of ITS Master Plan =¢ will be prepared in report format and will include sections that address the ��•� "" following project elements:
► Executive Summary
► Introduction
► Existing Systems Inventory and Evaluation
► Evaluation of Surrounding Systems-Added-Value
► Assessment of Intelligent Transportation System (ITS)Opportunities ► Development of System Engineering Management Plan (SEMP) -Added-Value ADVANTEC Page MIo4 245
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o This will include items from Task 3: Traffic Signal Design Guidelines and Signal Equipment Standards.
► Concept of Operations(ConOps) and Strategic Deployment Plan ► Inter-Agency Communication Needs-Added-Value
► Funding Strategies Plan-Added-Value
► System Requirement Plan-Added-Value
The City's ITS Master Plan will be prepared using the guidelines provided in the National ITS Architecture.

EXECUTIVE SUMMARY I This section will provide an overview of the ITS Master Plan in a comprehensive format.

INTRODUCTION I This section will summarize the purpose of the ITS Master Plan including the City's vision, goals and objectives of the City's ATMS.

EXISTING SYSTEMS INVENTORY AND EVALUATION I This section will Include an inventory and evaluation of the City's traffic signal systems, including signal controller type, model,and software, and other existing field elements. Inventory and evaluation of the ITS field elements communication system will also be conducted including type of communication, size, and location. In addition, a thorough investigation and evaluation of the communication hardware/software at the City's TMC, and other facilities where future connections may be anticipated.As part of the system inventory and evaluation,the following items will be addressed:
► Existing Traffic Signal Controller type, model and location ► Existing Traffic Signal Master Controller type, model and location ► Existing signal communication conduit type, size and location ► Other existing communication lines (T-1)
► Existing communication bandwidth
► Number of pairs of the existing copper communication system ► Existing communication devices at the field elements ► Existing communication devices at the hubs and TMC
► Existing CCTV systems, DMS/CMS systems, Other ITS field elements ► Existing Vehicle Detection Systems
► Existing Emergency Vehicle Pre-Emption Systems
► Existing Communication Topology
► Architecture of the City's WAN
Location of the City's WAN communication lines
A Technical Report will be provided to the City summarizing findings and deficiencies at the signalized intersections, locations of CCTV/CMS/other field elements, hubs/TMC, and communication systems. Graphics, photos, and field notes will be included.

EVALUATION OF SURROUNDING SYSTEMS I The City may desire to share signal communications with adjacent cities, County, and Caltrans. ADVANTEC will evaluate the current and proposed traffic signal systems and communication systems with the adjacent cities, County, and Caltrans.As part of the evaluation,ADVANTEC will investigate the following:

Existing Traffic Signal Controller type, model, and location Type of existing and proposed traffic signal controller hardware and software ► Type of existing communication system along major corridors ► Type of Legacy or Ethernet communication system
► Existing and proposed signal communication topology ADVANTEC Page 131 of 245
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► Existing and proposed inter-agency communications
► Existing and proposed ITS field elements including Closed Circuit Television (CCTV) systems and Changeable Message Signs (CMS)
A Technical Report will be provided to the City summarizing findings and identifying opportunities for communication between the agencies. Graphics, photos, and field notes will be included.

Assessment of Intelligent Transportation System (ITS) Opportunities I A key element of the ITS planning process is the extensive involvement and _ participation of project stakeholders. Under this task, ADVANTEC will establish _, \ and coordinate an internal City Transportation Systems Management and :c f f' Operations (TSMO) Steering Committee.The purpose of the committee will be " -' ifIf to provide complete understanding of ITS applications among internal City's �`'
departments and other local stakeholders. It is anticipated that the ITS _- Steering Committee will: ,4P4 ►
► Establish vision, goals, and objectives of the ITS Master Plan 11)) Share information on ITS purpose, benefits, and opportunities Identify current and foreseeable problems that can be addressed through i
SUS-0.,0-
ITS
► Provide dialogue regarding transportation and development institutional restrictions and obligations ► Recommend strategies through ITS solutions
Provide benefit/cost ratios, impacts on current and future staffing, construction precedence, and other relevant issues
Discuss operations and maintenance of ITS elements
It is anticipated that staff from the City's Public Works Department, Traffic Signal Operations Department, Public Utilities Department, and Information Technology Division will participate on the TSMO Committee. In addition, staff from the County's Sheriff and Fire Department, Transit Department, County, and private transportation providers can be invited to participate.All stakeholders should be involved in the process in order to provide them with a thorough understanding of the purpose, benefits, and opportunities of ITS technology. Each stakeholder will be provided with the opportunity to participate in the development of the ITS Master Plan. They will be allowed to provide input on issues, prioritizing possible solutions and their feasibility based on needs, available technology, and funding opportunities. This section will address current and future ITS needs using proven and available technology. It is anticipated that under this task,the following will be conducted:

Review of current ITS technologies
Development of recommendations incorporating flexibility to adopt and migrate to future technologies The assessment of ITS needs and opportunities will be based on national and regional ITS architecture with input from members of the TSMO Committee. This section will discuss the City's ITS needs including the integration of new and existing ITS components.The following items will be discussed under this section.

Communication architecture
Communication options including DSL,fiber-optics,wireless Internet Protocol (IP) based ATMS
Existing/future CCTV systems needs
Existing/future CMS systems needs
Existing/future other ITS field elements needs
Upgrade/replacement of City's Traffic Management System (TMS) ADVANTEC Page 132 of 245
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Upgrade of existing signal controllers
► Next generation of Advanced Traffic Signal Controllers ► Hardware/software needs at the communication hubs
► Hardware/software needs at the City's TMC
► Connectivity options with regional stakeholders (IT Department, County's Sheriff and Fire Department, County, Caltrans, etc.)
Fiber-optic and wireless communication systems will be addressed and the communication network topologies will be described in detail. It will also include the recommended communication network topology/topologies for the City. Ethernet communications will be addressed in the ITS Master Plan. An advantage of Ethernet based networks is the maturity and acceptance of ITS edge devices (traffic controllers, video detection, etc.). These devices provide an Ethernet/IP connection on their devices for communication. This section will discuss video technologies that can be transmitted via an Ethernet communication network, including video compression formats (H.264, etc.) for proposed/future CCTV Systems. Specific information and assessment of new ITS equipment will be provided in this section. Component specifications, functionality, and requirements of each system will be provided.The technology assessment of the following systems will be included under this section.

Closed Circuit Television (CCTV) systems
Changeable Message Signs (CMS) systems
Video Detection Systems (VDS)
Advanced Traffic Signal Controllers (ATC)
Advances Traffic Management System (ATMS)
► Ethernet Devices
Transit Signal Priority(TSP)Systems
Emergency Vehicle Pre-Emption Systems
Freight Signal Priority
► Connected Vehicle Technology(C-V2X)
► Bluetooth/Wi Fi Arterial Management Systems (AMS)
► Hub Equipment
TMC Equipment
► Construction Work Zone ITS Management Systems
► Parking Management ITS Systems
Advanced Traveler Information Systems
Transit Traveler information Systems
Incident Response Systems
Incident Detection Systems
A Technical Report will be provided to the City of summarizing findings and identifying ITS opportunities.

Graphics, photos, and field notes will be included.

SYSTEM ENGINEERING MANAGEMENT PLAN (SEMP) I ADVANTEC will develop a System Engineering Management Plan (SEMP) that will serve as guidelines for the development, design, and deployment of the City's ATMS including the methodology for the implementation of the City's traffic signal system and communication to the City's TMC. Prior to the preparation of the SEMP, ADVANTEC will discuss with City staff the goals and objectives of the SEMP. It should be noted that the simplest ITS projects may not need a SEMP; an Intelligent Transportation System Master Plan may be sufficient.Among the project complexities that make preparation of a SEMP desirable are:
► Inexperience of the system's owner's project team in the systems engineering tasks/processes ADVANTEC Page 133 of 245
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► A larger number of stakeholders and the degree of their involvement in the various systems engineering processes and tasks
The need to use "Open Architecture" software applications ► A project where the solution is not well understood and is not generally obvious Constraints
The SEMP will establish a high-level description of the systems Project Plan engineering effort needed for development. The SEMP will identify Y what items are to be developed, delivered, integrated, installed, Activities verified, and supported. It will identify when these tasks will be Inputs Outputs Assess project mangement
ProlerT goals antl &myrtes&mired-m.1,5ks Systems Engineering implemented, agency responsibility, and how the products will be nbjeaWes -Transitinning critical technologies Managemen[Plan -Define needed systems
accepted and managed. Finally, it will define the technical processes AgentYtapahi�itie' Makep u merit sonsandrtPS Pla�P°rtingleh°irai antlavanai,aity speoty integration 55505es
to be used to produce each of the project's products. ADVANTEC will Prepare5ystemsEnglneering "e"`°rPrnp°sai projerr plan nnanagment Plan and suppormg
plans(as needed)
work with City staff to define the scope for work items that will be provided in regard to network design, construction, test and A acceptance. The SEMP will prepare based on theguidelines and Enablers p p p Stakeholder Involvement
Procurement Options
requirements developed by the Federal Highway Administration. Risk Management A Technical Report will be provided to the City summarizing the findings and identifying the SEMP. Graphics, photos, and field notes will be included.

CONCEPT OF OPERATIONS AND STRATEGIC DEPLOYMENT PLAN I The Concept of Operations (ConOps) is a necessary step in the systems engineering process and a key component leading to the development of system requirements and preliminary engineering and design in the next phases. This document provides a high-level description of what the upgraded ITS technologies major capabilities will be, how the future system will be operated, the roles and responsibilities for designated stakeholders, and typical operational scenarios.

This section will provide the system level communications design for Regixnd F„ssiAlltySiudy or..... c„aeea r Aee anti �sl _. �,a. Reaaemmni
t,y:the City. It will indicate detailed communication requirements for Cmnapld F SystsnrVeeaion Pun i tosser
the field devices, hub locations, and TMC. It will include the City's ` °°arm 5ya,emVen„csignPlan ___ m Sys. �.ISYSIem ASSeeiansRL..wr=6
Ratuireme,ce
recommended ITS architecture. This section will identify the sfi_oePan el rfgh4sel �m'�n_n'�1 Sobaplem
�asgn n � VviT alien j
recommended technology at each intersection, hub and TMC based o umv oe+ice Pe1.1 ass Pl:UrifDeyke
on recommendations developed. If a specific communication So„„de„, pxvme VAppm a, Development
system is recommended, this section will identify the routing andImpl mentation
Timeline nmalopmmt Pro..
corridors, device site location, hub locations and the selected ` transmission technology to be deployed. Recommendations for CCTV/DMS/CMS system locations will be included. It will also include a design guideline for communication deployment. This will provide the necessary information on the initial phase of the project to facilitate the development of plans, specifications and engineer's estimates.

ADVANTEC will develop a communication corridor system architecture exhibit that shows existing communication systems, proposed and future communications systems, and existing/proposed field elements. The exhibit will show locations of existing and proposed controller cabinets, hubs, CCTV systems, DMS/CMS systems, conduit/communication alignments, video detection systems, advanced traveler information system (ATIS), and other future ITS elements.

This section will provide a specific strategy to implement the ITS elements, as well as present the framework for the deployment of the City of ATMS.The core of a master plan and implementation plan revolves around creating ADVANTEC Page 134 of 245
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a communication backbone utilizing existing and/or new communication lines along major corridors. Where it is appropriate and feasible, links can be provided to fill in gaps and/or to add a level of path redundancy to lower the expected maintenance requirements. Project priorities will be discussed, and recommendation will be provided under this section. Priorities will be provided based on preliminary cost estimates, agency needs, local and regional benefits, and associated maintenance levels.

ITS solutions will be proposed for the City's corridors determined by the City. A project implementation list will be developed by the stakeholders. Based on cost, agency needs, local and regional benefits, time to implement, and associated operations and benefits levels, a priority and implementation plan will be developed. This project priority list will provide the City with a road map for ITS project deployment. A cost breakdown by implementation phase will be provided. If required, a project implementation schedule will be provided.

A Technical Report will be provided to the City summarizing findings and identifying ITS ConOps and Strategic Deployment Plan. Graphics, photos, and field notes will be included.

INTER-AGENCY COMMUNICATION NEEDS I This section will identify communication needs for inter-agency coordination with adjacent cities, County, and Caltrans. This section will identify the framework for future inter-agency coordination in order to provide a common structure for the design of future ITS systems. Future inter-agency ITS projects may include corridor signal coordination, traveler information system, arterial and freeway management systems, and transit systems including Bus Rapid Transit (BRT). Future ITS funding will be available for regional ITS architecture deployment so information can be shared between agencies and the public. Therefore, the City ITS Master Plan will provide a strategy plan for inter-agency communication integration.

A Technical Report will be provided to the City summarizing findings and identifying Inter-Agency Communication Needs. Graphics, photos, and field notes will be included.

FUNDING STRATEGIES I The requirements for many federal funding opportunities require that ITS be planned consistent with the guidelines provided in the National ITS Architecture. This section will identify funding sources for future ITS deployment. The development of the City ITS Master Plan will require on-going coordination with City staff including the City's IT Department, County's Sheriff and Fire Department, and if necessary, adjacent agencies. Funding strategies will be developed for each of the prioritized projects by listing available sources and their qualification requirements. Future issues that may impact funding strategies will be discussed in this section.

After the project priority and implementation schedule has been determined,funding strategies (in phases)will be identified for all of the projects.

A Technical Report will be provided to the City summarizing findings and identifying ITS Funding Strategies.

Graphics, photos, and field notes will be included.

SYSTEM REQUIREMENTS PLAN The purpose of the System Requirements Plan is to ensure the preliminary project planning and review process follows FHWA, ITS, and Caltrans guidelines, which is also tied to the funding sources for federally funded projects. By following these guidelines, we use a system ._., fstep3a engineering approach that allows us to thoroughly vet and understand the fM IV Low Risk
Classify Low Risk �.'M,orl
process of inception to implementation, deployment and maintenance of F,Irar �'� ("Ma,°r, Hi h Rfsk High Risk(Step 3
these ITS projects. One of these requirements include the preparation of ref stepz =_ p J q p p
Systems Engineering Review Form (SERF) that will be submitted to the Caltrans Department of Local Assistance (DLA). The SERF is normally ADVANTEC Pagel%loP245
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submitted as part of the E-76 package when initial funding is requested. The SERF must be filled out for all ITS projects unless they are "Exempt."
The purpose of the SERF is to demonstrate that we are adhering to the FHWA/ITS and Caltrans guidelines and planning process, which includes providing the project contact, project summary, preliminary planning (e.g., investigation of options, associated internal or external systems examined, etc.

A Technical Report will be provided to the City summarizing findings and identifying the System Requirements Plan. Graphics, photos, and field notes will be included.

In addition, ADVANTEC will also provide a separate Technology Assessment Report where various ITS technologies will be evaluated by the TSMO Committee and recommendations will the provided.

CONDUCT ITS TECHNOLOGY ASSESSMENT I ADVANTEC will provide a technology gDVANTEC's Systems assessment to select and implement the "Open Architecture" technologies Engineering approach meets (hardware and software) for new ITS field elements and Ethernet communication the requirements of FHWA and systems. The technology assessment will include various ITS technologies that are justifies the selection of the currently available on the market. This includes identifying stakeholder needs, preferred system system requirements, preparing a list of available systems, a description of each system, and a comparison analysis of each system's assembly, functional requirements, operational requirements, hardware requirements, communication requirements, performance, reliability, output data, performance measures, ease of installation, operation, maintenance, warranty and interface with the County of Los Angeles (IEN).

This will also include pros and cons, and a cost analysis. A ranking system and scoring criteria will be developed with City staff to objectively select a preferred system. For this task, ADVANTEC will use FHWA's systems engineering process (V-Model diagram) as our approach to evaluate and select the best system for the City. The applicable components of this process is a blend of the topics shown on Figure 2.2, with our primary focus on the system requirements, high level design and component level detailed design.

Technology Assessment, Evaluation and Selection: High Level Design/Detailed Design Selection of Evaluate -
Alternatives Alternatives
System Document Select Detailed
Requirements the Results System Design
Off-the-Shelf Selection Criteria &
Technology Ranking System
Figure 2.2 - ITS Technology Assessment, Evaluation and Selection Process We will identify the City's needs at the onset of this task. This will be used to define the system requirements that meets the City's needs. ADVANTEC will use this information to develop and prepare the following system requirements and performance specifications: system boundaries with interfacing systems; general system description, including capabilities, modes, and users, as applicable; external interface requirements for interfacing systems and people; functional requirements and associated performance requirements; environmental requirements; life-cycle process requirements supporting development, qualification (e.g., testing, verification, validation, and acceptance), production, deployment, transition, operations and maintenance, change and ADVANTEC Page 136 of 245
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upgrade, and retirement/replacement, as applicable; reliability and availability; expandability; staffing, human factors, safety, and security requirements; and physical constraints (such as weight and form factors). Once our system requirements and performance specifications are determined, they will be used as our baseline to select the candidate systems for evaluation. The flow chart shown on this page illustrates our process for the evaluation and selection of recommended ITS technologies and move towards the final step (e.g. detailed design).

SMART CITY PLANNING, BROADBAND, AND OTHER NEXT GENERATION TECHNOLOGIES I This project provides a great opportunity to not only act as a project development master plan, but to look forward and include SMART City planning, technologies, and elements. Although this project does not fund the SMART City elements it will serve as the foundation. ADVANTEC will add a SMART City planning section and it can serve as a roadmap to consider and implement these technologies when funding opportunities arise. In addition,this document can be used to help the City qualify for SMART City funding, broadband, and other next generation technologies because it is in their "master plan" documentation. The key point is to leverage this project so the City can maintain their momentum and be ready for the wave of available SMART Mobility and SMART Cities technologies. Drawing from our expertise, our team will present to the City some of the highest value emerging opportunities in the smart mobility and smart city realm, such as Broadband and 5G expansion, SMART Parking and Lighting including private sector data services, private sector mobility services, procurement models, and connected, automated, shared, electric (CASE)technologies.

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2.7 - Key Project Elements, Challenges and Strategies
Based on our project understanding and our ITS communications expertise, we have identified some key project elements and proposed strategies leading to the successful completion of the project. These key project elements may have an impact to the project if not properly addressed in the planning and design process. The strategies that we propose will reduce potential project impacts including project delays; it will help expedite and facilitate the planning, design and completion of the improvements; and provide cost savings solutions to the City of Upland.

Detailed Field Review
Goal: To ensure consistency of the data collected during our field review and inventory, and evaluation of existing conditions, and complete site survey of above and underground utilities and obstructions.

Strategy: ADVANTEC's senior ITS/system engineers experts will conduct the field reviews. ADVANTEC uses standard field review forms and worksheets to ensure consistency of field review and inventory of traffic signal equipment, ITS field elements,TMC elements, and communication system including network and topology.

ADVANTEC will perform an in-depth field review of traffic signal equipment, ITS field elements, and communication system including network and topology (fiber optic, wireless, etc.), and above and underground utilities and obstructions. Each item inventoried will include an identification number, description, and an assessment of the condition while in the field. ADVANTEC will use our standard field review forms in order to document this information in clear concise manner that will ensure consistencyof the field review and inventory.Y ADVANTEC's task leaders and team members that are assigned to conduct the , ;._ field review and assessment are senior traffic/ITS and system engineers. This ' ¢_ -- benefits the City by providing results that are accurate and precise, which - -== ,' allows decision making about our next steps (e.g., recommended improvements)to be made concisely and made with confidence.

Provide Reliable,Scalable and Expandable Communication System for Connectivity to Field Elements Goal: To provide a reliable, scalable and expandable secured communication system for connectivity to the field elements and City Hall.

Strategy: Identify any communication issues during the preliminary engineering phase in order resolve communication issues during the design and construction phase.

ADVANTEC provides the City with unique benefits regarding our in-house staff capabilities for identifying and resolving communication issues. ADVANTEC staff will work with City staff for providing the proper state-of-the-art secured Ethernet communication system, servers, firewalls etc. This benefits the City by using a firm that understands the hardware, software and personnel at every level that will help coordinate this effort. At the local intersection level, we are recommending communication HUB cabinet equipment upgrades. Hub cabinets are a beneficial mean of connecting local area field controllers to a central aggregation point. HUB cabinets facilitate future fiber optic connections and provide another layer of redundancy. At City Hall, we will work in tandem with City staff to identify and select the best equipment for the proposed Advanced Traffic Management System (ATMS), Video Management System (VMS), ITS management systems, and fiber optic system. This includes ADVANTEC Page 138 of 245
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hardware (central servers) and software as applicable for the ITS and communication systems. After implementation, if communication between the fiber optic communication system cannot be established, ADVANTEC has signal technicians on staff that can troubleshoot any signal communication problems. Our signal technicians can evaluate signal system communications at the central server, identify problems, and assist City staff or contractor to resolve communication issues.

Thorough Understanding of the City's Goals to Implement Secured Ethernet Fiber Optic System,Communication Network,and Topologies
Goal: To understand the City's goals to implement a secured Ethernet fiber optic communication system, communication network, and topologies and provide solutions to facilitate the integration of the proposed communication system and ITS elements.

Strategy: ADVANTEC brings Ethernet communications experts that will have a thorough understanding to implement the City's communication system, network, and topologies and will provide communication management solutions at the Backbone and Distribution levels, avoid impacts to the system, and provide solutions for integration of future transportation technologies.

Fiber Optic Communication - The ideal goal is to provide a hardline connection from all local signalized intersections to aggregate HUB locations and then ultimately connect all HUB(s) to the core communications located at the City Yard/City Hall. This provides the highest bandwidth, less downtime and high reliability to the City. To accomplish this goal, all existing hardwired/wireless interconnect links are recommended to be replaced with new fiber optic cable utilizing new/existing communication conduit, as necessary.

As part of future fiber design, we recommend utilizing a 'folding-ring'design using the same fiber strands in a drop-and-repeat fashion at the local intersection level. This approach will provide added redundancy and free-up available fiber strands for future use.

Fiber Cable Allocation - At a minimum, it is typically Figure 2.3 recommended to use high-density 144 or 72 strand SMFO
cable as the City's backbone communications along major Recommended Fiber Optic Allocation corridors; it's intended to provide for local and back-haul interconnection links, center-to-center communications, Reserved Fiber Backbone regional communications, and to be expandable and scalable Fibers Ring Communications
for future initiatives such as Smart Cities, Connected Vehicles, �ti.° :f Smart Cities
and reserved fibers for future use. It is recommended to use 48 V O Traffic Signal/
strand fiber optic cable as the City's secondary/distribution IEN/Interagency ® AL- ITS Elements Center-to-Center o Communications
lines along other corridors. Figure 2.3 illustrates a typical 72 Communications strand fiber cable allocation for existing and future needs. As 72-Strand an alternative, we can provide the same approach if the city Fiber Optic Cable decides to alternatively deploy a high-density 144/288 strand SMFO cable.

Virtual Local Area Network (VLAN) -VLANs are a Layer 3 technology that provide the capability to network across multiple switches on specific ports as if they are all on a local network. To segment the network traffic at a higher layer of the Open Systems Interconnection (OSI) stack allowing the flexible isolation and management of"virtual" networks. These virtual networks typically are implemented within a local switch fabric and are therefore dubbed ADVANTEC Page 139 of 245
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Virtual Local Area Network (VLAN). VLAN tagging is a common and widely used method for network isolation without establishing many routed links. The objective of the network design for the traffic signal, ITS, and communications network is to:
■ Segment the traffic network devices into VLAN groups based on the functionality and access needs.

Similar devices are grouped into a single VLAN (e.g., ATC, CCTV cameras,Video Detection System, etc.).

This also allows for easy access management.
■ Secure each network segment by applying access control lists that allow or disallow network communications between segments that do not require communications.

ADVANTEC can provide guidance to provide a unified IP Schema that will provide for less complexity and more available space for future ITS elements.

Network Security - Cyber security is an increasing concern in the industry; therefore, transportation system owners/operators need a resource for identifying, alerting, and advising on cyber security incidents specific to transportation systems. This includes infrastructure, investigating potential system vulnerabilities, and education and awareness training. Traditionally, front-end hardware security devices such as a firewall, provided security intrusion; however, network security needs to be broken down into two of the following common segments for local agencies to adhere:
■ Physical Security
➢ Each traffic control cabinet on the street should have an applicable locking mechanism to prevent intrusion. An unauthorized person that enters a traffic control cabinet could access the IP network and have unlimited access to the entire network — both cabinet to cabinet and cabinet to central operations.
■ Logical Security
➢ Wired Networks — To help restrict unwanted traffic onto the network, firewalls are the easiest first step. Additionally, port security should be enabled.
➢ Wireless Networks — With wireless connectivity its recommended to enable encryption. Also, if it is not needed, disable the Service Set Identification (SSID) Broadcast feature.

Lack of Network Security - It is suggested as part of the proposed ITS Master Plan, we will address network security for interface to the world wide web. Network firewalls are a software appliance running on general purpose hardware or hardware-based firewall computer appliances that filter traffic (data/video) between two or more networks. Host-based firewalls provide a layer of software on one host that controls network traffic in and out of that single machine. Today's next-generation firewalls can protect a traffic (data/video) network from outside intrusion and advanced malware protection.

Network Topology - For current Citywide Wide Area Networks (WAN), "Ring" topologies are recommended and Backbone fiber cables connecting all HUB locations to City Hall. Opportunities exist to combine all HUB locations into a common 'Core Ring' and provide Layer 3 services at the core/distribution level. This vision could entail the seamless services to all Agency buildings connected to it. Data rates should also be improved. As part of future design criteria, all Local Traffic/ITS/CCTV field data (from the edge) will be sent over 1 Gigabit Ethernet (GbE) fiber connection to each field communication hub location (aggregation). All traffic/video data will be gathered at this point (hub location) and sent to the core layer over a separate 10GbE fiber uplink connection (Hubs and TMC). The 10GbE uplink connections will be made from each separate field communication hub location to the TMC. In summary,for the network connections the recommended topology would include the following:

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'� FY 2023/2024 CITYWIDE TRAFFIC SIGNAL SYSTEM ASSESSMENT& MASTER PLAN • Layer 3 connection at City Hall
• Layer 3/Layer 2 connection from all Hub locations to City Hall • Layer 2 connections between Hub switch and Edge switch (Layer 3 switches may also be considered) • A Link Aggregation Control Protocol (LACP) uplink connection between the TMC core switches • Utilize a Ring redundancy protocol such as RSTP.The network could also be set-up with proprietary routing protocol.

Network Monitoring Software (NMS) - A network management software is a powerful tool in helping Traffic Engineering staff in configuring, monitoring, and diagnosing networking devices in industrial networks. The NMS shall provide an integrated management platform that can discover networking devices and SNMP/IP devices installed on subnets. All selected network components can be managed via a web browser from both local and remote sites at all times. NMS features include:
• Event Playback records network events and replays past network incidents • Discovers and visualizes network devices and physical connections automatically • Central management of configurations and firmware
• Flexible events and notifications with self-defined threshold and duration • Supports third-party devices with MIB compiler and MIB browser • Comprehensive reports, including inventory, traffic, and availability reports Traffic Management Workstation
Goal: To evaluate the City's core processing systems, including ATMS, VMS, IP communications network, Video Wall and subsequent A/V equipment.

Strategy: Provide next-level ATMS platform that will help the City Traffic ITS initiative to expand and grow.

Traffic Management Center Vision — ADVANTEC will provide • recommendations to the City to include a traffic management • •
workstation(s) where staff is able to operate and the maintain traffic signal operations from a central location within City Hall or externally via • • a VPN. ADVANTEC will work with City's IT staff to determine sufficient - rack space for servers needed to manage the City's transportation system.

Reliable Communication System for Connectivity to the Field Elements Goal: To provide a reliable communication system for connectivity to the field elements Strategy: Identify any communication issues during the preliminary engineering and design phase in order resolve communication issues during construction.

ADVANTEC provides the City with unique benefits regarding our

TRAFFIC MANAGEMENT CENTER
in-house staff capabilities for identifying and resolving communication issues. ADVANTEC staff worked with other r . TOOo„„ - agencies to provide the proper equipment, workstations, servers II -atrr . — and firewalls to connect from the local agency's TMC to other city facilities. ■
t - 44p
If communication between the City's ATMS and field controllers ADVANTEC Page igh Ioo7245
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cannot be established, ADVANTEC has signal technicians on staff that can troubleshoot any signal communication problems. Our signal technicians can evaluate signal system communications at the central server, identify problems, and assist City staff or contractor to resolve communication issues.

Recommendation of the City's Advanced Traffic Management System (ATMS) 1 Goal: To provide a state-of-the-art and reliable Advanced Traffic Management System (ATMS) for connectivity to the signalized intersections.

Strategy: Based on our team experience, ADVANTEC recommends the latest ATMS that meets current standards, open architecture, open communication protocol "Share Management Information Bases" (MIBS), Application Programing Interfaces (APIs), Adaptive Control, expandability and scalability.

We understand that the selection of the ATMS will be done as a part of .:LJ•n,l,.T„TSI s:a .NO Sallww.Derelop
, L.•e.i nsanu
the ITS Master Plan selection and preparation process. ADVANTEC has •IRCIPC""" p ryq R • P ,Lo,m... a worked with multiple advanced traffic signal controllers (ATC) and v:«;w"" �A, [enfwm Ne"Sohwere'Iarel.Pmem
Advanced Traffic Management Systems (ATMS) for the past 5 years. On .ia.lhra..
similar development of ITS Master Plans and ITS deployment projects, — ADVANTEC has conducted a thorough technology assessment evaluating the performance requirements of these technologies including ® GO IN iip kw
software, hardware, open architecture, Open Communication Protocol "Share Management Information Bases" (MIBS), Application Programing ~ " wmy rv_. `- • %�.

Interfaces (APIs), Adaptive Control, expandability and scalability, and ;� �-�. w ..— -- -
evaluating procurement cost and annual maintenace cost. It is critical that n w µ the selected ATC units and ATMS must meet the latest NTCIP requirements.

Meeting these perfomance requirements, will facilitate the compatability between the City's selected ATC units and the ATMS. `°°�R°@`°°°)nTMS Compari>GTLM°""` The ADVANTEC Team conducted a thorough evaluation of the latest ATC ; _77 m units and ATMS as part of our CVAG Smart Region Program. During our ' �'" 7 '�' "-"m7 ""� evaluation in 2020, four (4) of the ATMSs manufacturers can interface with =_= za, w W _ other ATC units as long as they run on NTCIP compliant software and MIBs _= ._ - --= are provided. In addition, over 500 performance requirements were produced as part of a Pilot Project to test the selected ATC and ATMS manufacturer based on the regions needs. The OFree/Intelight ATC and ATMS was selected based on the evaluation of the

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
current six (6) manufacturers available in the United StatesF our performance (CVAG)

REGIONAL TRAFFIC SIGNAL SYNCNRONIZATION PROJECT
requirements, Pilot Project results, and users' needs. In addition, ADVANTEC has ADVANCED TRAFFIC CONTROLLERS(ATCJ AND

ADVANCED TRAFFIC MANAGEMENT SYSTEM(ATMS)

PROJECT
evaluated the same ATC and ATMS manufacturers on recent projects for other PILOT ANDEVALUATION REPORTT agencies, and we continue to recommend the QFree/Intelight System. For the purpose of the development of the City's ITS Master Plan, we would IN_
recommend the OFree/Intelight manufacturer or perform an evaluation of the current manufacturers and see if progress have been made by other companies. `...

Since the OFree/Intelight ATMS is "Open Architecture", it can easily integrate Coaahele Valley Association of GorammaAls(CVAG) other transportation technologies including the selected/recommended MMS A "'„,„ ryLmn, system. The OFree/Intelight can be accessed remotely via desktop application ADVANTEC Page 9T2 lo245
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i FY 2023/2024 CITYWIDE TRAFFIC SIGNAL SYSTEM ASSESSMENT& MASTER PLAN and web application. It also has Adaptive Control capabilities with new ATC units. We believe that the QFree/Intelight ATMS is the preferred solution for the City of Pico Rivera. It brings all the capabilities that will meet the City's current and future needs providing proactive traffic signal system management, maintenance, and inventory control.

Recommendation of the City's Maintenance Management System (MMS) 1 Goal: To provide a state-of-the-art and reliable Maintenance Management System (MMS) for connectivity to the signalized intersections and meet the City's maintenance and asset management needs.

Strategy: Based on our team experience, ADVANTEC recommends the latest MMS that meets current standards, open architecture, open communication protocol "Share Management Information Bases" (MIBS) and have been deployed on similar ITS projects.

The selection of the MMS will be done as a part of the ITS Master Plan selection and preparation process. The goal of the city is to provide an MMS that can be easily integrated with their selected ATMS and other ITS elements.

ADVANTEC has worked and deployed the Irvine Global Consulting, cloud based Eximus MMS for lifecycle management of ITS assets and network monitoring. It supports most legacy and newer ITS device types and manufacturers. As part of our CVAG Smart Region Program, we are deploying the Eximus MMS to manage ITS devices that will be installed at over 700 signal intersections; and it will include over 20,000 ITS elements.

The cloud based Eximus MMS can easily be modified to include ...,_ specific functionality to meet the City's maintenance and asset friff °� $. I ' I: , - 11 11 show On the I v
management needs. The cloud based Eximus MMS is able to I . a I support a variety of assets including non-signalized locations. -- e g , The cloud based Eximus MMS can generate work orders based on scheduled events or directed work tasks. The system can be - M u—i.
available via remote access and desktop or web interfaces and - --- have the ability to input asset information such as barcodes Advanced Analytic!I New l Gnhancec
remotely using a smartphone or other mobile interface. The All Data Sources Cashboard Platform Capabilities NMinaigMc Applications cloud based Eximus MMS should be able to communicate with (jLaor~;...a.n lam/ l �
the City's current work order management system (3Di's engage) i'om°"'bm 1, --_Ti� 'I .-„t., P y through an application programming interface or similar withoutII/ � = ;:=__ A°al„;°spat;.;°,� M ,
—�Gw SPW
excessive customization work. ~'' " �l°d�m� s I°wo vier° �� _°i aw`�ei
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The Eximus MMS has the ability to provide l Huh:�` daily/monthly/quarterly reports, historical reporting and trend analysis, ability to add new devices, ability to track and validate repair action effects, on demand reporting capability, what if analysis and color-coded report to identify urgency.

Other ITS Solutions/Assessment and Evaluation of ITS Technologies Goal: To provide the latest ITS technologies that meet current standards and provide Open Architecture communication protocols.

Strategy: ADVANTEC brings the latest ITS solutions that can be integrated with existing City's communication infrastructure, meet current standards and protocols, and can be scalable and expandable.

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ADVANTEC will provide the City with other ITS solutions that can enhance the City's operations and traffic management of the intersections and roadway systems to improve mobility, safety, and enhance the environment.

These technologies may include:
• Video Management Systems
Arterial Management Systems (Bluetooth/Wi Fi)
Adaptive Control Systems

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- Arterial Performance Measurements 5:50
Incident Management Systems a 5:00
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Transit Management Systems
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Asset Management Systems Time of Day
Arterial Performance Measurements Tools that can collect high resolution data. It can produce reports illustrating congestion levels, and can be used to monitor traffic flows, create and maintain improved signal coordination, provide real-time alerts of unusual traffic events, etc. As part of this project, ADVANTEC will coordinate with City staff the planning and possible implementation of these performance tools with the new traffic management system
Traffic Signal Timing and Coordination Plans
Goal: 1) To enhance traffic efficiency through the corridor during peak traffic periods and non-peak periods. 2) Ensure timing plans are conformance with the latest CAMUTCD standards. 3) Maintain cross-coordinated corridors.

Strategy: Review the existing traffic signal timing plans, observe existing conditions and prepare new timing and coordination plans. Update timing parameters to be in conformance with the latest CA MUTCD standards (as necessary).

ADVANTEC will evaluate existing timing conditions, generate, implement and finetune recommended optimized signal timing plans based on available data and improvements planned to improve efficient traffic operations along the corridor for all modes of transportation.

Base Network: ADVANTEC will develop a model of the study area and calibrate the model based on field observations of existing conditions.The model will be developed with Synchro software (latest Version) and will be consistent with Phase I Synchro network node or intersection numbering r .- , a„ scheme. ADVANTEC will calibrate the model based on travel time, delay \ studies, field observations of queue lengths, and saturation flows for heavy i movements at key intersections.

Basic Timing Review: ADVANTEC will gather City's standards, guidelines, s`i and preferences for basic timing parameters, including walk, pedestrian " • clearance, yellow, all red, and bicycle clearance. ADVANTEC will follow the guidelines on the latest edition of the California Manual on Uniform Traffic Control Devices (CA-MUTCD) to calculate the new timing parameters.

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yellow change, and all red clearance intervals for each project intersection. ADVANTEC will submit final recommended basic timing parameters to City for approval prior to proceeding with optimization of the corridor(s).

Concept of Operations: ADVANTEC will develop a Concept of Operations (CONOPS) for all time periods including AM, MD, PM, and Weekend (Saturday) and/or FREE operational patterns or plans. CONOPS will provide operational procedures, plans, and strategies on how the traffic should flow optimally for all directions providing as many successive greens as possible to the motorist. CONOPS will consider all special generators and known congestion points/areas such as freeway interchanges, schools, and shopping centers and analyze them for specific circulation flows and conditions that may require special plans or queue mitigation.

Develop Optimized Traffic Signal Timing: ADVANTEC will prepare Coordinated Optimized Traffic Signal Timing Plans for all corridor 111
intersections using Synchro 11, and Tru-Traffic 10 software.Timing plans will :- provide adequate crossing time to accommodate pedestrians within the �� phase split. ADVANTEC will maintain synchronized crossing arterials timing �� "T° "parameters whenever possible. Crossing arterials will be used as control points for offset control. In case modifications for timing at the crossing arterial intersection and/or nearby intersection(s) on the crossing arterial are needed, ADVANTEC will coordinate any change in coordination with agencies and will incorporate new cycle length, offsets, and splits to the adjacent one to three intersections on either side of the Crossing Arterial corridor including closely spaced intersections. ADVANTEC will develop an operational model within Synchro's SimTraffic to micro-simulate and analyze specific roadway segments with queuing, spill back, starvation, storage blocking, and other queuing interactions, and to analyze and mitigate the conditions discovered during field review.

ADVANTEC will develop optimized signal timings using the results from Synchro/SimTraffic, in conjunction with Tru-Traffic and recommend any changes to the signal phasing at each signalized intersection that may improve the efficiency of operations. Tru-Traffic Software will be used to augment and enhance green band throughput and, to incorporate specific off band coordinated traffic platoons into the corridor operation as required by data analysis and field observations. Output of the modeling software will be reviewed by our QA/QC Manager and Project Manager, and recommended signal timing plans will be submitted to City for review and approval.

ADVANTEC will prepare three (3)timing plans for typical weekday peak periods (AM, Mid-day, PM) and one timing plan for a typical Saturday/Sunday Midday Peak. Timing plans will be submitted in Synchro, and Tru-Traffic, and per City and Caltrans timing chart format.

ADVANTEC will prepare a memorandum detailing the proposed signal timing optimization and implementation plans for agencies to review and approve prior to generating timing charts for implementation and fine-tuning.

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2.8 - Scope of Work
This section provides ADVANTEC's detailed approach and scope of work program to complete the City of Upland's Citywide Traffic Signal System Assessment & Master Plan. We have developed our scope of work by task, subtask and deliverables based on the professional services indicated in the RFP, Response to Questions, and the project elements described in the previous sections.

We will coordinate with City staff at the onset of the project to discuss project goals, objectives, constraints, requirements, and schedule with a clear path to success. Our project understanding, project management approach, quality assurance and quality control methods ensure on-schedule on-budget project delivery with the highest quality of work for the following scope of services.

Task 1 Project Administration, Coordination and Meetings Project Management - ADVANTEC will provide Project Management activities through all the aspects of the project including project administration, monthly progress reports, invoices, and thorough quality control.

ADVANTEC will prepare a detailed work plan, project schedule and prepare progress reports. The monthly progress reports will include accomplished tasks for the month, anticipated progress for the next month, pending issues and schedule completion target dates.

Project Coordination -ADVANTEC will also coordinate with City's Project Manager to set up bi-weekly conference calls to provide up-to-date project status, discuss any concerns or issues, and follow-ups on any requests or action items. This has been a successful project management strategy, it keeps everyone on same page, and it helps develop a team relationship that contributes to the success of this project with quality work, and on-schedule within budget performance.

Meetings - ADVANTEC will schedule and conduct a project kick-off meeting with the City to discuss the overall project, planning and design objectives, constraints, requirements, project schedule, develop action items, and understanding next steps. During the kick-off meeting, ADVANTEC will coordinate with City staff to assemble a Project Development Team (PDT). Once the PDT is assembled, ADVANTEC will schedule and conduct monthly PDT meetings to ensure all participants are aware of the project status, critical milestones and decision points including review project schedules, planning activities, concepts, plans, and specifications. ADVANTEC will prepare and distribute meeting agendas, meeting minutes, updated project schedule (as necessary), and an action item matrix to the project team for each meeting that is held. ADVANTEC will coordinate meetings to review milestone submittals for the master plan with City staff.

Deliverables: Project management, project coordination, and administration. Kick-off meeting attendance, monthly PDT meetings at City Hall or virtual, and bi-weekly virtual progress meetings. Monthly progress reports, project schedule updates, meeting agendas, meeting minutes, and action item matrices.

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Task 2: Data Collection and Assessment of Existing Signal Equipment Data Collection: ADVANTEC will coordinate with City staff, collect and review available data for use and reference associated with the project including the City's traffic signal plans and timing sheets, Synchro files (from SBCTA), communication systems, existing roadway improvements, and future projects by others.

Field Review: ADVANTEC's Senior ITS/System Engineers will conduct a thorough field review at each signalized intersection, flashing beacon, radar feedback sign locations, and City Yard/City Hall to inventory existing equipment, ITS elements, communication systems, communication hubs. Our field review will consist, but not limited to collecting the following:
✓Communication type and associated equipment
✓Traffic signal and associated equipment (signal controller and cabinet, type of detection systems, battery backup systems, signal indications, Ped push buttons, audible pedestrian signals, safety lights, street name signs,flashing beacons, and radar feedback signs at intersections or at school zones). ✓Measure pedestrian crossing distances, street widths, and distances from ramp to pedestrian push buttons. ✓Identify if traffic signal poles and/or traffic signal indications, and pedestrian ramps need to be upgraded or relocated to meet ADA requirements.

VVerify signal operations (free or coordinated), programmed coordination plans, Time-of-day schedules, and controller clock time
✓Communication conduit sizes, pull boxes, conduit sweeps, and cables ✓ITS technologies
✓Inventory of City Hall/City Yard for locating proposed traffic management system servers, communication equipment, and workstation(s)
VPhotographs of each signalized intersection, project corridors, traffic signal equipment, communication equipment, and roadway features
This information will also be used as our foundation for our inventory and assessment of existing conditions and analysis, and recommended improvements.

Inventory Database: ADVANTEC will work with city staff to determine the structures and attributes for the inventory database. Each device location will - be assigned an ID number with a convention for different categories of devices. - ip -1 ::;_ ..

The database will include available data, such as, signal turn-on date, and dates : ®ppppppp,..1- when each component was replaced. The database will be developed to be • o e - oo user-friendly, and easy to maintain and update. Preference will be given to off- the-shelf software, such as Excel, which is familiar to most staff. There is also an opportunity to use built-in Asset Management functions from systems such as Transparity to track assets and inventory. ADVANTEC will work with city staff to incorporate the database onto the City's GIS system.

Deliverables: Electronic database file (MS Excel) with detailed inventory of traffic signal equipment for each signalized intersection and signal device including flashing beacons and radar speed feedback signs.

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Task 3:Traffic Signal Design Guidelines and Signal Equipment Standards ADVANTEC will work with city staff to develop a set of standards and specifications for signal design that will enable the city to incrementally build its infrastructure to support their current needs and be expandable for future ITS and Smart City technologies.

Technology Assessment Report — ADVANTEC will conduct a technology assessment for all traffic signal components that will become part of signal design guidelines and equipment standards. This will help define which technologies are suitable for the City to begin replacing legacy technologies. Essentially, the Technology Assessment Report will act as a playbook for the City to select which specialized ITS equipment to use when future funding becomes available. ADVANTEC's goal is to provide a roadmap for the City with a clear vision on near-term improvements and future improvements as funds allow.

As part of our Technology Assessment, we will make recommendations for the implementation of a state-of-the-art Advanced Traffic Management System (ATMS) to replace the existing QuicNet system. Our recommendation will include options for cloud-based (off-site) or server-based (on-site) systems, and the levels of staffing needed to manage the system efficiently and effectively.

Recommended Traffic Signal, Communications, and ITS Technologies: Based on our assessment of ITS needs and opportunities and technology assessment as mentioned in the project approach section and the REP, we will provide the City with recommended traffic signal, communications network, and ITS technologies.

Updated Design Guidelines and Standards: Based on our Recommended Traffic Signal, Communications and ITS Technologies, ADVANTEC will prepare a set of standards and specifications (technical provisions), and sample drawings for signal design. This will include the specifications, features and requirements of the equipment, City and State standard specification references, hardware/software, installation, testing, configuration, and commissioning each system or equipment. The guidelines will define the design standards for traffic signal equipment and other components such as signal controller, cabinet, video detection, EVP equipment, battery backup system, and communications.

Deliverables: Traffic Signal and Communications Equipment Assessment, Recommendations, Traffic Signal Design Guidelines and Signal Equipment Standards with signal equipment standards, design guidelines and sample design plans.

Task 4: Traffic Signal Equipment Review Matrix
ADVANTEC will identify, for each location, any deficiencies caused by missing, faulty or non-supported equipment.

We will use the detailed inventory database created in Task 2 and the new signal equipment standards defined in Task 3, to identify any new equipment that should be installed, or any non-functioning components that need to be repaired or replaced for each signalized intersection or device location.

Deliverables: Electronic database file (MS Excel) with Traffic Signal Equipment Review Matrix containing each signalized intersection and signal device, including flashing beacons and radar speed feedback signs.

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Task 5: Locations and Cost Estimates for Traffic Signal Upgrades Database ADVANTEC will expand the Traffic Signal Equipment Matrix prepared in Task 4 and identify the specific pieces of equipment that need to be upgraded and the associated costs for each of the applicable signalized intersections.

We will provide additional columns in the Excel spreadsheet that clearly identifies for each signalized intersection each piece of equipment that needs to be upgraded, quantities, unit cost, total costs, installation costs, and justifications/benefits. A summary of the cost for each intersection will be provided. The spreadsheet will be set with a "Unit Cost" tab that will be referenced on all cost calculations and that can be easily updated with as prices for equipment and labor cost change over time.

Deliverables: Electronic database file (MS Excel) with Traffic Signal Upgrades and Cost Estimates.

Task 6: Traffic Signal Equipment Upgrade Priority List (and ITS Master Plan Report) Traffic Signal Equipment Upgrade Priority List - ADVANTEC will include additional columns to the database developed in Task 5 to assist in determining the upgrade priority list. Each additional column can be set up with different priority strategies that will be developed in collaboration with city staff. Strategies could be related to emergency/safety upgrades, missing/malfunctioning equipment, cost, preventative/scheduled maintenance, etc.

A final priority score will then be established by applying weight factors to each of the strategies.

The methodology to prioritize the signalized intersections or specific equipment that need to be upgraded will be simple to understand, will allow both qualitative and quantitative strategies, and use parameters that are readily available to city staff. The priority list will include input from the city's engineering and maintenance staff before it is finalized. The methodology for priority will be set up so that it can be changed considering new information or changes in engineering practices over time. The Priority List will be set up in such a way that city staff can update it readily.

Deliverables: Electronic database file (MS Excel) with Traffic Signal Equipment Upgrade Priority List.

ITS Master Plan: Traffic Signal Equipment and Communications Report - In order for the City to have comprehensive documentation that is formatted to meet FHWA City ofIndustry Int IIigenl Tr°nspat°Hon Systems(ITS)
guidelines and to qualify for local, County, State, and Federal funding, ADVANTEC will prepare an ITS Master Plan/Traffic Signal Equipment and Communications Network Analysis and Report,which compiles the tasks 2 through 6 into one document in addition p p , r
to other chapters that ADVANTEC will provide as an added-value. We envision the \` - format of ITS Master Plan will be prepared in report format and will include sections that address the following project elements:
► Executive Summary
► Introduction
► Existing Systems Inventory and Evaluation
o This includes Task 2: Data Collection and Assessment of Existing Signal Equipment Evaluation of Surrounding Systems-Added-Value
o This chapter will include an evaluation of the surrounding cities, county, and Caltrans to determine current status for potential interjurisdictional coordination,tie-in points, and data/video sharing ► Assessment of Intelligent Transportation System (ITS) Opportunities ADVANTEC Page 149 of 245
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o Task 11: Future Direction for the City in Establishing an Intelligent Transportation System (Optional Task)
Development of System Engineering Management Plan (SEMP) -Added-Value o This will include items from Task 3: Traffic Signal Design Guidelines and Signal Equipment Standards.
o This chapter will sery as serve as guidelines for the development, design, and deployment of the City's ATMS including the methodology for the implementation of the City's traffic signal system and communication to the City's TMC.

Concept of Operations(ConOps) and Strategic Deployment Plan o This chapter includes:
■ Task 3:Traffic Signal Design Guidelines and Signal Equipment Standards ■ Task 4: Traffic Signal Equipment Review Matrix
■ Task 5: Locations and Cost Estimates for Traffic Signal Upgrades Database ■ Task 6: Traffic Signal Equipment Upgrade Priority List o This chapter will provide a specific strategy to implement the ITS elements, as well as present the framework for the deployment of the City of ATMS. The core of a master plan and implementation plan revolves around creating a communication backbone utilizing existing and/or new communication lines along major corridors.

Inter-Agency Communication Needs-Added-Value
o This chapter will include an evaluation of the surrounding cities, county, and Caltrans to determine current status for potential interjurisdictional coordination,tie-in points, and data/video sharing Funding Strategies Plan-Added-Value
o This chapter will identify funding sources for future ITS deployment.

System Requirement Plan-Added-Value
o The purpose of the system requirements plan is to demonstrate that we are adhering to the FHWA/ITS and Caltrans guidelines and planning process, which includes providing the project contact, project summary, preliminary planning (e.g., investigation of options, associated internal or external systems examined, etc.

The ITS Master Plan: Traffic Signal Equipment and Communications Network Analysis and Report can also include other ITS Solutions/Assessment and Evaluation of ITS Technologies: ADVANTEC will provide the City with other ITS solutions that can enhance the City's operations and traffic management of the intersections and roadway systems to improve mobility, safety, and enhance the environment. These technologies may include: adaptive traffic control, arterial performance measurements, special events management systems, incident management systems, CAV Technologies, etc. This provides the City with innovative project technologies that may not be considered with this project, but will provide the City with a foundation of understanding future technologies and opportunities to expand their state-of-the-art traffic management, ITS, and communication systems.

Deliverables: Draft and Final documentation for the ITS Master Plan: Traffic Signal Equipment and Communications Network Analysis and Report.

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Task 7: Traffic Signal Timing Review for Compliance
ADVANTEC will review and revise the safety timing parameters including WALK, DON'T r_ WALK, Bicycle Minimum Green, Yellow and All-red time, and Vehicle Extension (or i 'S cc,
Passage) for all traffic signals following the latest requirements for ADA and MUTCD me"'e' ALnMING PnRANIEIER G!ll�e""
compliance. We will create a spreadsheet containing all signalized intersections, with all ROINATE�CORRI�OR4 the phasing information, speed limits and 85th percentile speeds, field measurements, . ' parameters, and formulas necessary to calculate the new timing parameters. I --u VALUE-ADDED TASK: ADVANTEC will create a Traffic Signal Timing Parameter ;� ,M Guidelines report summarizing the city's guidelines for development of signal timing " =---- parameters.This report can be used as city's standard for future projects. --- We will create updated timing sheets for each traffic signal on the format `.°�1`"; corresponding to its current firmware, using existing traffic signal plans where available and applicable, and field measurements as needed. The timing sheets will be _ signed and stamped by our licensed traffic engineer. We will also prepare a technical ___ .. .__ memorandum identifying where traffic signal poles and/or traffic signal indications, and pedestrian ramps need to be upgraded or relocated to meet �—® ADA requirements. This memorandum can assist city staff as supporting =__ ._..._..._ documentation in the City's Sidewalk and Pedestrian Ramp Master Plan. - — Deliverables: Stamped and signed traffic signal timing sheets for (89) signalized `:-4' . - - -
intersection. --
Task 8: Citywide Coordination Timing Plan Updates Review After reviewing and calculating new timing parameters under Task 7, ADVANTEC will conduct a complete review of the current coordination timing plans developed by SBCTA and available in printed timing sheets. We will ascertain that the coordination timing plans can still accommodate the new timing parameters under the current cycle lengths.

Operational Review -We will review current field operation of each signal and groupings (subsystems), determine which signals are currently running free or in coordination during which times of the day (time of day schedules), if controller clocks are accurate, and how the current coordination plans in the controllers follow the SBCTA timing sheets. We will conduct travel study runs on each of the corridors that are currently coordinated to measure the quality of traffic progression on both directions of travel.

Coordination Plan Update - ADVANTEC will make recommendations on which corridors and subsystems need to be updated to stay coordinated with current cycle lengths or operate in Free mode. We will also make recommendations of new cycle lengths. Upon discussion and agreement from city staff, ADVANTEC will revise the signal timing sheets with updated coordination plans. Timing sheets will be signed and stamped by our licensed traffic engineer.

As part of our Technology Assessment in Task 3, we will make recommendations for the implementation of a state- of-the-art Advanced Traffic Management System (ATMS) to replace the existing QuicNet system. Our ADVANTEC Page� 110 7245
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recommendation will include options for cloud-based(off-site) or server-based (on-site) systems, and the levels of staffing needed to manage the system efficiently and effectively.

Deliverables: Stamped and signed traffic signal timing sheets for each signalized intersection in selected corridors with updated coordination timing plans.

OPTIONAL TASKS
Task 9: Implementation Plan for Capital Improvements (Optional Task) ADVANTEC will develop a phased implementation plan for the traffic signal equipment upgrades defined in Task 5 and 6. The Implementation Plan for Capital Improvements will summarize the priority and order that improvements should be implemented in an easy-to-use matrix that can be use by city staff in planning the City's Annual Capital Improvement Program.

Funding strategies will be developed for each of the prioritized improvements by listing available sources and their qualification requirements. Future issues that may impact funding strategies will be discussed in the plan. After the project priority and implementation schedule has been determined, funding strategies (in phases) will be identified for all of the improvements.

Deliverables: Phased implementation plan and Funding source and strategies.

Task 10: Implementation Plan for Operation Improvements (Optional Task) Implementation Plan - ADVANTEC will develop an implementation plan that will define the corridors and/or intersection groupings (sub-systems) that will require new coordination timing plans as a result of Task 8 review.

The implementation plan will establish a priority and hierarchy between corridors for the development and implementation of the coordination timing. Coordination Priority commonly favors corridors with higher traffic volumes, but other factors, such as freeway access can also be considered.

Development of New Coordination Plans—ADVANTEC will develop new coordination plans for three time periods for the selected corridors using the following steps:
• Collect ADT counts for every mile of the corridor. • Collect intersection turning movement counts at each signalized intersection (3 peak periods). • Update Synchro files (obtained from SBCTA).
• Develop new coordination timing plans.
• Create "implementation-ready"traffic signal timing sheets with updated coordination plans.

Implementation of New Coordination Plans — Upon approval of timing sheets by city staff, ADVANTEC will implement and fine-tune the new coordination plans. We will also perform a Before/After Study and summarize the results in a technical memorandum. ADVANTEC will then create final traffic signal timing sheets with updated coordination plans.

Procedures for Record Keeping - ADVANTEC will also develop, in cooperation with city staff, a procedure for record keeping of traffic signal timing changes for past and current signal timing sheets to meet city's official ADVANTEC Page 152 of 245
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record retention schedule. Procedure will include, at a minimum, guidelines for storing electronic and hard copy files in separate folders for each intersection, and an electronic spreadsheet/matrix with dates of when new timing sheets were created and a description of the changes.

As stated in Addendum 1 (RFP No.1 Responses), for purposes of the Fee Proposal, we are assuming that new coordination plans will be required for the 11 corridors (approximately 86 intersections) defined in the RFP.

Deliverables:
• Signed and stamped traffic signal timing sheets for each signalized intersection in select corridors with updated coordination timing plans.
• Procedures for traffic signal timing change and record keeping.

Task 11: Future Direction for the City in Establishing an Intelligent Transportation System (Optional Task)
ADVANTEC will provide an overview, on the direction and strategies the City may take to position itself for future development of an Intelligent Transportation System that will fit into the regional system, that will be consistent with the ITS master plan within San Bernardino County and/or within the SCAG region.

Deliverables: A summary of no more than 2-pages long in providing a vision and goals for the City in moving forward to achieve an Intelligent Transportation System, given the current state of the traffic signal system and available resources to the City.

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2.9- Project Schedule
ADVANTEC expects to complete Tasks 1 to 8 in no more than 9 months. Optional Task 10 assumes that all 11 corridors will be re-coordinated and implemented.
2023 2024 2025
CITY OF UPLAND11111 '
r
CITYWIDE TRAFFIC SIGNAL SYSTEM ASSESSMENT&MASTER PLAN 1 2 3 4 6 7 8 9 10 11 12 13 1 PROJECT ADMINISTRATION,COORDINATION AND MEETINGS
Project Management&Coordination I
Meetings
2 DATA COLLECTION AND ASSESSMENT OF EXISTING SIGNAL EQUIPMENT Data Collection
Field Review _
Inventory Database —a—
3 TRAFFIC SIGNAL DESIGN GUIDELINES AND SIGNAL EQUIPMENT STANDARDS Technology Assessment Report
Updated Design Guidelines and Standards
4 TRAFFIC SIGNAL EQUIPMENT REVIEW MATRIX
Identify Deficiencies 1
5 LOCATIONS AND COST ESTIMATES FOR TRAFFIC SIGNAL UPGRADES DATABASE Develop Cost Estimates I—�
6 TRAFFIC SIGNAL EQUIPMENT UPGRADE PRIORITY LIST
Develop Priority ListI-1% I
ITS Master Plan
7 TRAFFIC SIGNAL TIMING REVIEW FOR COMPLIANCE
Review timing parameters 11
8 CITYWIDE COORDINATION TIMING PLAN UPDATES REVIEW
Operational Review
Coordination Plan Update
9 IMPLEMENTATION PLAN FOR CAPITAL IMPROVEMENTS
(OPTIONAL)
Capital Improvement Implementation Plan ___
10 IMPLEMENTATION PLAN FOR OPERATION IMPROVEMENTS
(OPTIONAL)
Operation Improvement Implementation Plan --111J Development and Implemenation of Coordination Plans 411 Procedures for Recod Keeping

FUTURE DIRECTION FOR THE CITY ON ESTABLISHING AN
11 INTELLIGENT TRANSPORTATION SYSTEM(OPTIONAL)
Development of Vision and Strategies
ADVANTEC Work in Progress *Kick-off Meeting *Stakeholders'Meetings City Review Q Milestone Deliverable
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2.10 - Project Management Structure and Organization
ADVANTEC's proposed project team is committed to providing responsive services to the City of Upland. Our Project Director, Mr. Carlos Ortiz PE,TE, PTOE, and our Project Manager, Mr. Jose Guedes, TE and our Task Leaders are intended to serve in their 1.--: 0 respective roles throughout the duration of the agreement. Figure 2.1 under Section 4 1

2.1 illustrates our project management structure, organization, and associated tasks 0,;, with our project team and key personnel. _
ADVANTEC has abundant experience working with clients for similar projects with i multiple tasks associated with similar ITS requirements. This is the 'bread and butter' of our business, and Mr. Guedes has demonstrated his ability to manage and achieve within budget and on-time schedules working on concurrent projects. Mr. Guedes will be the primary point of contact. He will be supported by experienced California registered Civil and Traffic Engineers, System Engineers, and other qualified professionals capable of managing day-to-day tasks under this contract. Preparing a comprehensive scope of work that clearly identifies the various project tasks and the deliverables expected from those tasks, along with the responsibilities for each deliverable is a critical first step in the project execution process.

Development and management of a comprehensive scope of work minimizes the chances of miscommunication or misdirection among all project team members. A w=rai
significant and diverse and similar contract demands a well-planned, logical, and on comprehensive management plan and approach, and the availability of technical Pkrl1F!'}'.1}41AI.1,01.L Y'++l A resources. ADVANTEC's management approach is based on establishment of a Project Management Plan (PMP) that will define roles and responsibilities of our management al""'° organization, define basic parameters for implementing the scope of services, describe ....!.J.T<<;,. r
the use of communication tools to ensure effective coordination within the entire project I ' Koh..,}Horn team, and implement various project controls and resource management techniques tott' { i. 0 ensure that each Task Team will be available during the entire duration of the contract. , '`' -,r, :•+�=r Clearly defining the roles and responsibilities within our top leadership structure to *:.16 ensure proper assignment of tasks and individual responsibilities will be the initial �Jok element of our PMP.

Our ADVANTEC Team promotes open communications and coordination with our clients throughout the entire contract.

In some ITS projects, we promote implementing and educational process to inform our clients and stakeholders the latest on the Federal and County of Los Angeles ITS Architectures, ITS Standards, Open Architecture Technologies, secured ITS Network, and next generation technologies. On multi-agency ITS projects, our team promotes the creation of a Transportation System Management and Operations Committee (TSMO) to facilitate project delivery. Members of these TSMO Committees include staff from other departments including IT, Police/Sheriff, and emergency providers.

Our management approach allows ADVANTEC to adapt to any project condition, including the need to accelerate project schedules, as may be required. Key elements of Jose Guedes' management approach include the following:

UNDERSTANDING CITY'S OBJECTIVES - Prior to initiating our efforts,Jose will work with the ADVANTEC Team to make sure that we have a thorough understanding of the City of Upland objectives in order to successfully meet the project milestones. Our Project Director, Project Manager, and Task Leaders will work closely with the City Upland to identify specific goals,objectives, and critical issues.

CRITICAL PATH METHOD SCHEDULING- On a monthly basis, our Project Manager will submit an updated four- week horizon schedule reflecting planned work. Our Project Manager will promptly notify the City's Project Manager of ADVANTEC Page 155 of 245
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any changes in anticipated project progress and will submit an updated detailed Project Schedule to the City. Specific critical path items or key critical decisions that may affect the project will be identified on a continual basis to ensure the project schedule is met. This approach also allows the City to schedule staffing for its reviews in advance and avoid any rescheduling that would delay other projects.

CRITICAL ISSUES- Every project will involve issues that require discussion and agreement between the affected parties. Jose works to foster a professional team relationship between all members of the Project Team. We strive to be technically accurate, objective and creative in developing consensus on project issues. The early identification, resolution and documentation of critical issues are imperative to keep the project on track and on schedule.

QUALITY ASSURANCE/QUALITY CONTROL REVIEW PROCESS - Based on our Quality Assurance / Quality Control Program and before any project deliverable is provided for review to a a"as'tyc°ntr°, Client, it must initially pass our internal quality review process which consists of a series of separate reviews to ensure a product is free of mistakes before being submitted to the agency. Following Project review, the agency's comments are addressed, and the process is repeated. ADVANTEC's Quality Execution Assurance process is led and orchestrated by the Project Manager with all project personnel participating directly in the process as independent reviewers. This process ensures that all project °fectMon•C°c'°$ deliverables are of the highest quality and that comments from the agency have been properly addressed.

PROJECT COMMUNICATION AND DOCUMENTATION-One critical element for a quality project is to carefully document project decisions and direction, and the general project development history. Preparation of clear, concise letters, phone logs, meeting minutes and action item resolutions avoid costly re-direction during design that could also have impacts on the project schedule. Jose makes sure that the ADVANTEC Team prepares detailed "Response to Comment" letters and/or matrix for all milestones submittal review comments that show both the comment itself and a complete response to each comment.

PROJECT PROGRESS AND WORKSHOP MEETINGS- On a monthly or as-needed basis, our Project Manager will attend and chair Project Team meetings (in-person or virtual) with the City of Upland and other involved agencies.

Project objectives, schedule, and work progress to date will be discussed to identify and resolve critical issues promptly, address budget issues and other related items. Another effective management tool used by ADVANTEC is to conduct Design Workshops and/or focused Review Meetings with appropriate functional or management groups of the Project Team members. ADVANTEC has found that small meetings, conducted in workshop settings, encourage dialogue and creativity more easily than larger standard Project Team meetings. The ADVANTEC Team will prepare detailed, timely meeting minutes in a comprehensive format that includes action item tracking embedded within the meeting minutes.

This easily allows for carrying action items from one meeting to the next meeting until a final disposition on the action item is reached. This method has been very successful on our past projects for providing clear structure to the resolution of all action items throughout the development of the project and is invaluable in re-tracing project decisions if needed.

BUDGET CONTROL- The project scope of work will serve as the basis for the development of work breakdown structure (WBS) and the project schedule. A budget expressed in hours and dollars will be established for each task and subtask in our project cost accounting system (AJERA). Our Project Manager and ADVANTEC's Key Personnel have real- time access to this cost data from his desktop computer enabling continuous monitoring of project costs. The WBS budget and schedule will be combined into a time phased budget to allow for measuring progress and comparing planned versus actual expenditures. Earned values will be computed for all activities and assessment of budgeted cost of work scheduled, budgeted cost of work performed, actual cost of work performed and estimates to complete will be developed. This data will be reviewed with our key personnel to allow for continuous monitoring, identify early ADVANTEC Page 156 of 245
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warnings of budget or schedule issues and develop required corrective actions to mitigate any potential schedule delays. A complete Monthly Progress Report will be prepared aligned with each task and will describe work completed that period, work to be completed in the subsequent period and identification of significant schedule or cost matters that are of critical nature.

PROGRESS REPORTS- Our Project Manager will provide monthly progress reports for the duration of the project.

The Progress Report will summarize all work progress and billings to date. The report will also address potential problems that may delay achieving the project milestones and recommend how to avoid such problems.

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SECTION 3. PAST EXPERIENCE ON MUNICIPAL PROJECTS

3.1 -Our Past Experience on Municipal Projects
ADVANTEC has worked with several local agencies on similar projects. Here a list of recent projet:

LOS ALISOS BLVD CORRIDOR REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECT

CITIES OF ALISO VIEJO, LAGUNA HILLS, LAKE FOREST, MISSION VIEJO,

RANCHO SANTA MARGARITA, CALTRANS, AND OCTA
City of Mission Viejo Year of Completion:September 2023 Mr. Brett Canedy Contract Amount: $2.1 Million (Design-Build) Transportation Analyst Project Manager:Jose Guedes,TE 949 470 8422 Project Staff: Carlos Ortiz, John Dorado, Ryan Miller, John Cox, [email protected] Jonathan Delgado, Tony Hernandez, Rob Steaffens, Frank Gomez, Brandon Chin
This project consisted of development and implementation of signal synchronization and ITS improvements at 40 traffic signals along the Los Alisos Boulevard "Route" (Aliso Creek Road, Laguna Hills Drive, Los Alisos Boulevard, and Melinda Road). This Design-Build project included design and installation of: Fiber-Optic communications, Video and Radar vehicle detection, CCTV cameras,APS and Countdown systems, and replacement of cabinets and controllers, in the cities of Aliso Viejo, Laguna Hills, Lake Forest, Mission Viejo and Rancho Santa Margarita. ADVANTEC also served as the Systems Engineer and provided Construction Management, Inspection and oversight of our Contractor including system integration,testing and commissioning, and final approvals from the local agencies.

ADVANTEC updated timing parameters according to latest CA-MUTCD, developed a corridor-wide traffic progression concept of operations, and performed a detailed analysis using Synchro and Tru-Traffic software for determining optimized coordination plans for AM, Midday, PM and weekend peak periods.

Project also included a two-year operation and monitoring phase, with monthly travel time surveys and synchronization timing monitoring.

FAIRVIEW ROAD TRAFFIC SIGNAL SYNCHRONIZATION

CITIES OF COSTA MESA AND SANTA ANA
City of Costa Mesa Year of Completion:June 2022
Noel V.Casil, P.E.,T.E., PTOE
Contract Amount: $2.0 Million (Design-Build)
Senior Engineer
714-754-5298 Project Manager:Jose Guedes,TE
[email protected] Project Staff: Carlos Ortiz, John Dorado, Ryan Miller, John Cox, Madeleine Ortiz, Rob Steaffens, Frank Gomez, Brandon Chin The City of Costa Mesa, in partnership with the City of Santa Ana, was awarded a grant by OCTA RTSSP - Project P for the Fairview Road Traffic Signal Synchronization Project. The Fairview Corridor contains 34 signalized intersections between Garden Grove Boulevard and Newport Boulevard and runs 8.5 miles crossing the jurisdictions of Costa Mesa, Santa Ana and Caltrans. ADVANTEC was selected to conduct this Design-Build project, which consists of updating timing parameters using latest CA-MUTCD, development of signal synchronization (34 signals), and includes the design and installation of: wireless communications, Fiber-Optic cables, Video vehicle detection, GPS-based preemption, CCTV cameras, and replacement of cabinets and controllers. Project also includes a two-year operation and monitoring phase, with monthly travel time surveys and synchronization timing monitoring ADVANTEC Page 158 of 245
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REGIONAL ARTERIAL TRAFFIC SIGNAL SYNCHRONIZATION AND

PERFORMANCE MEASUREMENT SYSTEM

CITY OF GLENDALE, CA
City of Glendale Year completed: December 2020
Pastor E. Casanova,T.E., Contract Amount: $135,000 (consultant) Principal Traffic Engineer
(818) 548-3945 Project Manager:Jose Guedes,TE
[email protected] Project Staff: Carlos Ortiz,Jose Guedes, Ryan Miller, Brandon Chin
ADVANTEC assisted the City of Glendale to develop a level-of-service model using Synchro software, which will be incorporated into the city arterial traffic performance measurement system to allow for necessary operation timing adjustments. The Synchro model included 157 signalized intersections and was used to perform an operational analysis of each traffic signal and develop appropriate mitigation measures to maintain acceptable levels of service.

The scope of work included the following tasks: A) Collect current and historical turning movement counts for AM, Mid-day, and PM periods for each intersection. B) Conduct field inventory of existing lane configurations and signal phasing, C) Update signal timing parameters based on latest CA-MUTCD and city guidelines, D) Prepare intersection Level of Service model, using Synchro software, for AM, Mid-day, and PM periods, E) Develop mitigation measures to maintain an acceptable Level of Service (LOS), F) Develop optimized Synchro timing, including recommended cycle lengths, splits and offsets for AM, Mid-day and PM, G) Implementation and fine-tuning of timing plans at 50 downtown locations, H) Prepare Draft and Final Reports

IMPERIAL HIGHWAY INTELLIGENT TRANSPORTATION SYSTEM (ITS)

CITY OF NORWALK, CA
City of Norwalk Year completed: On-going
Mr. Glen W. C. Kau, P. E., QSP/QSD Contract Amount: $381,000 Public Services Director/City Engineer Project Manager:John Dorado, PE 562-929-5723
[email protected] Project Staff: Carlos Ortiz,John Dorado,Jose Guedes, John Cox, Ryan Miller, Bryan Elenes, Rob Steaffens,
Madeleine Ortiz, Nick Park.

ADVANTEC was responsible for the preparation of plans, specifications and engineer's estimates (PS&E)for Intelligent Transportation Systems (ITS) upgrades, traffic signal equipment and detection upgrades, and improvements for ADA compliance including fiber optic communications testing, and traffic signal timing and coordination for the City's Imperial Highway Intelligent Transportation System (ITS) from San Gabriel River to Shoemaker Avenue Project.

ADVANTEC also developed a Citywide ITS and Communications Master Plan that provides a roadmap to improve their existing traffic management and communication systems with current technologies; expand their state-of-the-art systems that will assist operators with managing traffic more effectively; enhance staff efficiency through remote monitoring and response to incidents, troubleshooting, maintenance and operations; and to maintain and provide the ability to share data and video with partner agencies and stakeholders in order to improve the driver experience across jurisdictional boundaries.

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CITYWIDE TRAFFIC SIGNAL UPGRADES (HSIP CYCLE 9),

CITY OF OCEANSIDE, CA
Owner: City of Oceanside Year completed: On-going Darra Woods, Contract Amount: $150,000
City's Project Manager Project Manager:John Dorado, PE 760-435-5094
[email protected] Project Staff: Carlos Ortiz,John Dorado,John Cox, Bryan Elenes, Rob Steaffens, Madeleine Ortiz, Nick Park, Frank Gomez,Jonathan Delgado.

This project consists of providing traffic engineering and environmental services for the preparation of plans, specifications, and estimates (PS&E) for 93 signalized locations including construction support and environmental documentation and approvals for the City's Traffic Signal Upgrades (HSIP Cycle 9) project. Project improvements will be provided at 93 signalized intersections including the new pedestrian countdown heads, ADA compliant audible pedestrian push button systems, and upgrading existing to new advanced transportation controllers (ATC). The implementation of these improvements will enhance active transportation, multimodal mobility, safety, and operational efficiency at signalized intersections, especially for pedestrians and bicyclists.

As part of the project improvements, ADVANTEC is assisting the City with a transition plan including procurement and installation of a new Advanced Traffic Management System (ATMS). This includes analyzing Citywide communications to determine how communications from each signal will be brought back to the City's Traffic Management Center(TMC).

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3.2 - Reference Contacts
ADVANTEC's references from similar and related ITS projects are provided below.

AGENCY PROJECT DESCRIPTION
Coachella Valley Association of • CVAG Smart Region Program:ADVANTEC developed Governments(CVAG) Regionwide ITS Master Plan, Cooperative Agreements, Mr. Eric Cowie Project Manager Technology Assessment, Open Architecture Technology Assessment, Pilot Projects, PS&E, Corridor Timing/
760-346-1127 I [email protected] Synchronization, Program System Management/Operations/ 73710 Fred Waring Dr#200, Palm Desert, CA Maintenance. Project Start: 2016. Project Completion:
92260 Anticipated in 2025
City of Pico Rivera ■ Intelligent Transportation Systems (ITS) Master Plan:

Mr.Thomas Mericle Consultant City ADVANTEC developed a Citywide ITS Master Plan for Pico Project Manager Rivera. Project Start: 2022. Project Completion: Anticipated in 2023
805-701-29771 [email protected]
6615 Passons Blvd, Pico Rivera, CA 90660
City of Industry ■ Intelligent Transportation Systems (ITS) Master Plan:

Mr. Upendra Joshi Consultant City Project ADVANTEC prepared an ITS Master Plan to provide a roadmap Manager for the City to implement the latest ITS technologies, evaluate a new ATMS, and integrate with LA County's ATMS. Project Start:
626-945-0477 I [email protected] 2021; Project Completion:Anticipated in 2023 15625 Mayor Dave Wy,
City of Industry, CA 91744
Riverside County • Communications Master Plan: ADVANTEC prepared the Mr. Dennis Acuna County Traffic Engineer County's Communications Master Plan to provide signals in the western region of the County of Riverside with data
951-955-6820 I [email protected] communication. Project Start: 2021; Project Completion:
3525 14th Street, Riverside, CA 92501 Anticipated in 2023 City of Culver City • Citywide Adaptive Traffic Control System (ATCS): Consisted of Mr. Hong Wang,Senior Engineer coordinating with and monitoring the progress of the City's ATCS as it was implemented. Project Start: 2018; Project (310) 253-5604 I Completion: December 2020.
[email protected] • Citywide Arterial Performance Measurement System (APEMS):
9770 Culver Boulevard, Culver City, CA ADVANTEC designed and developed specifications for the 90232 citywide APEMS. Project Start: 2018; Project Completion:June 2019
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SECTION 4. CONFLICT OF INTEREST STATEMENT
ADVANTEC does not currently have or anticipate having any conflict providing services to any construction contractor on any of the City's projects related to this solicitation.

SECTION 5. LITIGATION
ADVANTEC has not been involved with any litigation in connection with prior projects.

SECTION 6. CONTRACT AGREEMENT
ADVANTEC does not have any issues or require changes to the proposed Professional Services Agreement included as presented in Exhibit D of the RFP. ADVANTEC's proposal terms shall remain in effect for ninety (90) days following the date of submittal of the proposal.

SECTION 7. COST PROPOSAL
ADVANTEC's cost proposal is submitted in a separate sealed envelope.

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Carlos A. Ortiz, PE, TE, PTOE
Chief Executive Officer/ Project Director
Mr. Ortiz is a globally recognized expert bringing smart mobility and a lb) technology solutions to Smart Cities/Region, Connected/Automated Vehicles (CAV), Intelligent Transportation System (ITS), Traffic Engineering, and Transportation Planning and Engineering Projects and Programs for numerous agencies, private developments, and institutions. a He has worked on many multi-modal and complex projects and has the ability to resolve problems quickly and efficiently by drawing on his many years of experience in our transportation industry.Mr. Ortiz served on ITE International Board of Direction as International Director, representing Registration:

ITE Western District. Mr. Ortiz is currently serving on the Board at ITS Civil Engineer, CA, C057535 California. Some of his notable projects are as follows: Traffic Engineer,CA, 2025 Traffic Signal Communications Master Plan (Escondido, CA) — Project Civil Engineer,AZ,34333 Director. ADVANTEC is responsible for preparing a citywide Traffic Signal Professional Traffic Communications Master Plan that includes, but not limited to, an inventory Operations Engineer, US,426 of existing traffic signal and communications infrastructure, recommendations for up-to-date traffic signal and communications Years of Experience: 33 technologies, identification, and phased implementation of near-term to long-term projects, and a recommended asset management plan. The Years with Firm:7 Traffic Signal Master Plan will be used as a planning tool to prepare the City of Escondido for future emerging multi-modal transportation technologies Education:
including a Traffic Management Center (TMC), fiber optic communications secured network, open architecture technologies, connected and B.S., 1989,Civil Engineering, automated vehicles(CAV), Big Data,integrated corridor management(ICM), California State Polytechnic Mobility-as-a-Service (MaaS), Mobility on Demand (MOD), and Smart Cities University, Pomona initiatives. The Traffic Signal Master Plan will be prepared using ITS Standards and it will be based on FHWA's ITS Architecture and Professional Affiliations:
requirements, including Concept-of-Operations and System Engineering School of Civil Engineering Management Plan (SEMP). In addition, The Traffic Signal Master Plan will Industry Advisory Council(IAC), incorporate the vision of SANDAG's 2021 Regional Plan to prepare the City California State Polytechnic of Escondido to enhance connectivity, increase safety and sustainability, University,Pomona and improve the quality of live in the region. ITE International,Past Board Traffic Signal Upgrades (HSIP Cycle 9) Project (Oceanside, CA) — Member Project Director. This project consists of providing traffic engineering ITE International Past and environmental services for the preparation of plans, Board of Direction specifications, and estimates (PS&E) for 93 signalized locations TSMO Council including construction support and environmental documentation and - Transportation approvals for the City's Traffic Signal Upgrades (HSIP Cycle 9) project. Consultant Council Project improvements will be provided at 93 signalized intersections Industry Council including the new pedestrian countdown heads, ADA compliant - Advocacy Committee audible pedestrian push button systems, and upgrading existing to - Nomination Committee new advanced transportation controllers (ATC). The implementation ITS California,Board Member of these improvements will enhance active transportation, multimodal - ITS CA Board of Direction mobility, safety, and operational efficiency at signalized intersections, - ITS CA Partnership Chair especially for pedestrians and bicyclists. As part of the project - ITS CA Southern Section improvements, ADVANTEC is assisting the City with a transition plan Past Chair including procurement and installation of a new Advanced Traffic - ITS CA Annual Management System (ATMS). This includes analyzing Citywide Conference Committee communications to determine how communications from each signal

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Upland City CouncilNovember 13, 2023

Upland City Council
November 13, 2023