MINUTES OF THE REGULAR MEETING OF THE UPLAND CITY COUNCIL November 13, 2023
7:00 p.m.
City Council Chamber
City Hall, 460 N. Euclid Avenue
Members Present: Mayor Bill Velto, Councilmember James Breitling, Councilmember Carlos A. Garcia, Councilmember Shannan Maust, Councilmember Rudy Zuniga
Staff Present: City Manager Michael Blay, Assistant City Attorney Thomas Rice, City Clerk Keri Johnson
1. CALL TO ORDER AND ROLL CALL
The regular meeting of the Upland City Council was called to order by Mayor Bill Velto at 6:00 p.m. in the Council Chamber of the Upland City Hall.
2. ADDITIONS -DELETIONS TO AGENDA
None.
3. ORAL COMMUNICATIONS
None.
CLOSED SESSION - 6:00 p.m.
4. CLOSED SESSION
At 6:01 p.m. Mayor Velto announced that the City Council would recess to Closed Session pursuant to Government Code
a. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS California Government Code Section 54956.8
Property: 1,400 square foot parcel located on the east side of Grove Avenue, approximately 470 feet north of Foothill Boulevard in the City of Upland (Assessor Parcel Number: 0207-462-02)
City Negotiators: City Manager Michael Blay and Development Services Director Robert Dalquest
Negotiating Party: Jonathan K. Cornelius, Fore Property Company Under Negotiation: Price and terms of payment
b. CLOSED SESSION PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957
Title: City Manager
The City Council reconvened in open session at 7:00 p.m.
5. INVOCATION
Jim Thomas, Church of Jesus Christ Latter-day Saints
6. PLEDGE OF ALLEGIANCE
Led by Junior Girl Scout Troop 3564
7. PRESENTATIONS
Presentation of Certificates of Recognition to Upland Hilltoppers All Star 8U girls softball team taking first place in the Upland All Star Tournament.
Presentation of Certificates of Recognition to Upland Hilltoppers 10U girls softball team for their advancement to the Western Nationals Tournament.
Presentation of Certificates of Recognition to Upland Hilltoppers 14U girls softball team for taking second place at the C District Championships and advancing to the California State Games.
Proclamation declaring Saturday, November 25, 2023 as Small Business Saturday, accepted by the Historic Downtown Upland Merchant's Association.
CITY ATTORNEY
Assistant City Attorney Rice announced the City Council received reports on Closed Session items and there was no reportable action.
9. ORAL COMMUNICATIONS
Emily Cadzow, Upland High School bagpiper introduced the Upland Highland Pipe Band and invited the community to attend their pipe concert.
Jim Thomas, Upland, expressed thanks for the Council's support at a recent Lion's Club vision screening event and provided information on the number of citizens that were served at the event.
10. CONSENT CALENDAR
Councilmember Breitling removed Consent Calendar Item 10k for separate action.
Moved by: Councilmember Zuniga
Seconded by: Councilmember Garcia
Approve the Consent Calendar
Motion: Carried Unanimously
a. APPROVAL OF MINUTES
Approve the Regular Meeting Minutes of October 23, 2023 and the Special Workshop Minutes of October 30, 2023.
b. CONSIDER ADOPTING A RESOLUTION APPROVING ATICKET
DISTRIBUTION POLICY
2 Adopt Resolution No. 6748 approving a Ticket Distribution Policy Pursuant to Fair Political Practices Commission Regulation 18944.1.
C. CONSIDER ADOPTING A RESOLUTION ESTABLISHING AN ELECTRONIC
SIGNATURE POLICY
Adopt Resolution No. 6749 establishing an Electronic Signature Policy for select City documents to provide City Staff and external partners with an alternative method to secure legally binding signatures and authorizations. d. CONSIDER APPROVAL OF CITY PROSECUTOR AGREEMENT WITH CIVICA
LAW GROUP, APC
Terminate the legal services agreement with Silver & Wright LLP and enter into a new legal services agreement with Civica Law Group, APC. e. CONSIDER ACCEPTANCE OF THE 2020 JUSTICE ASSISTANCE GRANT AND
APPROPRIATE THE FUNDS
Accept the City's share of the 2020 Justice Assistance Grant award in the amount of $15,597 from the Department of Justice, Bureau of Justice Assistance; approve the expenditure plan, direct Finance to allocate the grant funds to Fund 219; and authorize the Police Chief to execute any and all documents necessary to implement the grant.
CONSIDER AWARD OF BID FOR PROJECT NO. 92101 & 92109, RESERVOIR R-2 & R-16 OVERFLOW AIR GAP INSTALLATION PROJECT (BID NO. 2023- 10)
Approve the plans and specifications for Project No. 92101 & 92109 Reservoir R- 2 & R16 Overflow and Air Gap Installation; award a construction contract to T.E.
Roberts, Inc in the amount of $105,252; approve a construction contingency in the amount of $15,748 for a total amount of $121,000; and authorize the City Manager to execute the agreement and any future amendments within the City Manager's authority.
g. CONSIDER ACCEPTANCE OF ACTIVE TRANSPORTATION PROGRAM
GRANT AWARD
Accept the Active Transportation Program Cycle 6 grant award (#42101) of $300,000 and appropriate the funds.
h. CONSIDER APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT FOR
A CITYWIDE TRAFFIC SIGNAL SYSTEM ASSESSMENT & MASTER PLAN Award a professional services agreement with Advantec Consulting Engineers, Inc. for a Citywide Traffic Signal System Assessment and Master Plan in the amount of $169,190; approve a contingency in the amount of $2,810, for a total amount of $172,000; and authorize the City Manager to execute the agreement and any future amendments within the City Manager's authority.
APPROVAL OF OCTOBER WARRANT AND PAYROLL REGISTERS
Approve the October warrant registers (check numbers 45295-45629 and direct disbursements totaling $8,128,825.13 and payroll registers totaling 9 $1,753,760.93 (check numbers 163525-163025 and electronic fund transfers 43308-43842).
REPORT ON 2023 LEMON FESTIVAL FINANCIALS
Receive and file the Soundskilz Inc. Profit and Loss Statement relating to the 2023 Upland Lemon Festival and approve a budget adjustment increasing revenues and expenses by the $23,612.98 the City is receiving from the event.
CONSIDER APPROVAL OF SALARY RANGE ADJUSTMENT FOR BUSINESS
LICENSE INSPECTOR JOB CLASSIFICATION
Approve the salary range adjustment for the Business License Inspector job classification from Salary Range 23 ($49,847.63-$63,619.61) to Salary Range 25 ($52,371.17-66,840.36).
k. CONSIDER APPROVAL OF PROCUREMENT OF CONCRETE TABLES AND
WASTE RECEPTACLES FOR CITY PARKS USING ARPA FUNDS
Council questioned whether the funds for trash receptacles could instead be used for additional picnic tables at Sierra Vista and Magnolia Parks.
Assistant City Manager Parker answered questions posed by the Council regarding the purchase of additional tables and the existing tables at City parks.
Public Works Director Yu provided information regarding the ongoing maintenance issues with the powder coated trash receptacles currently used in the parks and prioritization of parks for picnic table replacement.
There was discussion regarding the total number of tables needed to replace all tables in City parks.
Moved by: Councilmember Maust
Seconded by: Councilmember Breitling
Approve the procurement of concrete tables and waste receptacles from Outdoor Creations Inc. in the amount of $89,992.80; and authorize the City Manager to execute any necessary documents to complete the purchase.
Motion: Carried Unanimously
11. PUBLIC HEARINGS
a. IMPLEMENTATION OF SENATE BILL 998 DISCONTINUATION OF
RESIDENTIAL WATER SERVICE POLICY
Assistant City Manager Parker and Accounting Technician Chan presented the staff report along with a PowerPoint presentation.
Assistant City Manager Parker answered questions posed by the Council regarding past due accounts and water shutoff for tenant occupied properties.
Mayor Velto opened the public hearing and hearing no testimony, closed the public hearing.
S
Moved by: Councilmember Garcia
Seconded by: Councilmember Breitling
Approve Resolution No. 6750 adopting the City's written policy regarding Discontinuation of Residential Water Service Due to Nonpayment.
Hold first reading by title only, waive further reading, and introduce Ordinance No. 1983 repealing and replacing Chapters 12.030 through 12.100 and Chapter 34 of Title 13 of the Upland Municipal Code relative to the implementation of the City's Senate Bill 998 (SB 998) Policy on Discontinuation of Water Service Due To Nonpayment.
Motion: Carried Unanimously
12. COUNCIL COMMITTEE REPORTS
a. COUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR
CONFERENCE ATTENDANCE
Mayor Velto reported on his attendance of the Mayor's conference in Riverside and a meeting of Mayors with the HUD representative for California and other western states.
13. BUSINESS ITEMS
14. COUNCIL COMMUNICATIONS
Councilmembers announced various activities throughout the community, including events they attended.
15. CITY MANAGER
16. ADJOURNMENT
Mayor Velto adjourned the meeting at 8:20 p.m. The next regularly scheduled City Council meeting is Monday, November 27, 2023.
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Clerk
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