MINUTES OF THE REGULAR MEETING OF THE UPLAND CITY COUNCIL March 11, 2024
6:00 p.m.
City Council Chamber
City Hall, 460 N. Euclid Avenue
Members Present: Mayor Bill Velto, Councilmember James Breitling, Councilmember Carlos A. Garcia, Councilmember Shannan Maust, Councilmember Rudy Zuniga
Staff Present: City Manager Michael Blay, City Attorney Stephen P. Deitsch, City Clerk Keri Johnson
1. CALL TO ORDER AND ROLL CALL
The regular meeting of the Upland City Council was called to order by Mayor Bill Velto at 5:01 p.m. in the Council Chamber of the Upland City Hall.
2. ADDITIONS-DELETIONS TO AGENDA
None.
3. ORAL COMMUNICATIONS
None.
CLOSED SESSION - 5:00 p.m.
4. CLOSED SESSION
At 5:02 p.m. Mayor Velto announced that the City Council would recess to Closed Session pursuant to Government Code
a. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL- EXISTING
LITIGATION
California Government Code Section 54956.9 (Paragraph (1) of subdivision (d)) Case Name: Lainie Taylor v. City of Upland
San Bernardino County Superior Court of California Case No. CIVSB2210536 b. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS California Government Code Section 54956.8
Property: 10,500 square foot parcel located on the north side of Foothill Boulevard, approximately 187 feet east of Central Avenue in the City of Upland (Assessor Parcel Number: 1006-574-11)
City Negotiators: City Manager Michael Blay, Development Services Director Robert Dalquest and Economic Development Coordinator Melecio Picazo 1 Negotiating Party: Cameron Cox , MGR Real Estate
Under Negotiation: Lease Price and Terms of payment
c. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED
LITIGATION
California Government Code Section 54956.9(b)- 1 potential case The City Council reconvened in open session at 6:02 p.m.
5. INVOCATION
Pastor Noel Anderson, First Presbyterian Church
6. PLEDGE OF ALLEGIANCE
Led by San Bernardino County Assistant Fire Chief Birchfield
7. PRESENTATIONS
8. CITY ATTORNEY
City Attorney Deitsch announced the City Council received reports on Closed Session items and there was no reportable action during Closed Session.
9. ORAL COMMUNICATIONS
Brian Taylor, Upland, questioned whether a 4th tier water rate is included in the water rate study and requested the Council place the item on an agenda for consideration.
Tauvaga Ho Ching, Upland, requested the Upland High School Boosters be allowed to charge for parking in the lot north of the High School, which belongs to the City. He further stated the funds would be used for sports activities.
Terri Galdo, Upland Chamber, announced the upcoming 2024 Upland State of the City event.
Natasha Walton, People 4 Upland Parks, stated concerns regarding improvements under construction at Memorial Park baseball field.
Garrett Mullenaux, Upland, stated concerns regarding truck traffic near his residence.
10. CONSENT CALENDAR
Moved by: Councilmember Zuniga
Seconded by: Councilmember Breitling
Approve the Consent Calendar
Motion: Carried Unanimously
a. APPROVAL OF MINUTES
Approve the Regular Meeting Minutes of February 26, 2024, b. ANNUAL CITY ETHICS REVIEW 2024
Receive and file this report on the annual city ethics review. 2 c. CONSIDER ACCEPTANCE AND EXPENDITURE OF 2022 JUSTICE
ASSISTANCE GRANT FUNDS
Accept the City's share of the 2022 Justice Assistance Grant (JAG) award in the amount of $23,094, appropriate the grant funds to Fund 219, approve the purchase of 2 Archer Rapid Gate Kits from Meridian Barriers at a cost of $26,675.36, and approve the additional funding of $3,581.36 from the Citizens' Option for Public Safety (COPS) grant for the purchase; and authorize the City Manager to execute any and all documents necessary to implement the grant. d. CONSIDER APPROVAL OF AN AGREEMENT WITH LIBRARY SYSTEMS AND
SERVICES FOR LIBRARY MANAGEMENT SERVICES
Approve an agreement with Library Systems and Services, LLC for continued operation of the Upland Public Library for a period of ten (10) years, authorize the City Manager to execute the agreement; accepting the $300,000 provided for in the agreement, and approving a budget adjustment to add $300,000 in Fund 425 for a Library HVAC capital project.
e. CONSIDER APPROVAL OF AN AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT WITH MV CHENG &ASSOCIATES, INC
Approve Amendment No. 4 to the professional services agreement with MV Cheng & Associates Inc. for staff augmentation services; and authorize the City Manager to execute the amendment.
f. CONSIDER APPROVAL OF AMENDMENT NO. 1 TO AN AGREEMENT WITH
GEOGRAPHICS
Approve Amendment No. 1 to the professional services agreement with Geographics for creative support, text, copy, graphic design and layout, artwork services, print production, and mailing of the City's newsletter, the Upland Today News Magazine and Recreation Guide.
g. CONSIDER APPROVAL OF A MEMORANDUM OF UNDERSTANDING WITH
UPLAND ENHANCEMENT FOUNDATION FOR BALLFIELD IMPROVEMENTS
AT MEMORIAL PARK AND OLIVEDALE PARK
Enter into a Memorandum of Understanding with Upland Enhancement Foundation to provide for improvements in and around baseball fields at Memorial Park and Olivedale Park; authorize the City Manager to execute the agreement; and approve a budget adjustment appropriating funding to effectuate the agreement.
h. CONSIDER APPROVING AMENDMENT NO. 4 TO THE JOINT POWERS
AUTHORITY AGREEMENT WITH THE SAN BERNARDINO COUNCIL OF
GOVERNMENTS SERVICES
Approve Amendment No. 4 to the Joint Powers Authority Agreement with San Bernardino Council of Governments Services; and authorize the City Manager to execute the amendment.
i. CONSIDER APPROVAL OF THE PURCHASE OF THREE POLICE
ADMINISTRATION VEHICLES
3 Approve the purchase of three (3) 2024 Toyota Rav4(s) Hybrid from Claremont Toyota in the amount of$112,568.25; and authorize the City Manager to execute all necessary documents for the purchase of these vehicles. j. CONSIDER AWARD RESERVOIR CLEANING PROJECT
Award a professional services agreement to Harper & Associates Engineering, Inc. for cleaning and inspection of the City's potable water reservoirs in amount of $108,285; approve a contingency in the amount of $21,715 for a total amount of $130,000; and authorize the City Manager to execute the agreement and any future amendments or extensions within the City Manager's authority,
11. PUBLIC HEARINGS
12. COUNCIL COMMITTEE REPORTS
a. COUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR
CONFERENCE ATTENDANCE
Mayor Velto reported on his attendance at the Omnitrans and Inland Empire Utilities Agency meetings.
b. SPECIAL FINANCE COMMITTEE MEETING, FEBRUARY 28, 2024 Committee Chairperson Maust provided a recap of the meeting.
13. BUSINESS ITEMS
a. ANNUAL COMPREHENSIVE FINANCIAL REPORT(ACFR)AND RELATED REPORTS FOR THE FISCAL YEAR ENDED JUNE 30, 2023
Assistant City Manager Parker introduced Brett Van Lant with Van Lant & Fankhanel who presented the Annual Comprehensive Financial Report along with a PowerPoint presentation.
This item was for receive and file only, no action was necessary. b. MID-YEAR BUDGET REVIEW FY 2023/24
Assistant City Manager Parker presented the mid-year budget review along with a PowerPoint Presentation.
Council thanked staff for their work on the mid-year budget review.
Moved by: Councilmember Garcia
Seconded by: Councilmember Breitling
Receive and file the Mid-Year Budget Review for Fiscal Year 2023/24, approve the Mid-Year Budget Review's Proposed Adjustments, and approve the updated Schedule of Positions.
Motion: Carried Unanimously
14. COUNCIL COMMUNICATIONS
Councilmembers announced various activities and events throughout the community including volunteer opportunities.
4 15. CITY MANAGER
16. ADJOURNMENT
Mayor Velto adjourned the meeting at 6:59 p.m. The next regularly scheduled City Council meeting is Monday, March 25, 2024.
Keri J n, Ci lerk
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