MINUTES OF THE REGULAR MEETING OF THE UPLAND CITY COUNCIL June 10, 2024
6:00 p.m.
City Council Chamber
City Hall, 460 N. Euclid Avenue
Members Present: Mayor Bill Velto, Councilmember James Breitling, Councilmember Carlos A. Garcia, Councilmember Shannan Maust, Councilmember Rudy Zuniga
Staff Present: City Manager Michael Blay, City Attorney Stephen P. Deitsch, City Clerk Keri Johnson
1. CALL TO ORDER AND ROLL CALL
The regular meeting of the Upland City Council was called to order by Mayor Bill Velto at 6:01 p.m. in the Council Chamber of the Upland City Hall.
2. ADDITIONS -DELETIONS TO AGENDA
None.
3. ORAL COMMUNICATIONS
None.
4. CLOSED SESSION
5. INVOCATION
Mike Ingram, Christian Science Faith
6. PLEDGE OF ALLEGIANCE
Led by Sid Robinson
7. PRESENTATIONS
Presentation of Tom Thomas Scholarship to Upland High School students, presented by the Thomas Family
8. CITY ATTORNEY
City Attorney Deitsch stated he had no report.
9. ORAL COMMUNICATIONS
Michael Stolte, Upland, spoke regarding his experience with the complaint process through the Police Department; and requested an audit by the City Manager's office of the Police Department complaint process and that the Council establish a Police Oversight Commission.
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Brian Taylor, Upland, questioned why a flashing crossing beacon near Baldy View Elementary School is not functioning and had questions regarding the Econolite Agreement.
Helen Fuentez, Upland, spoke regarding parking tickets that she had received when parked near her residence; questioned why she received the citations and stated that her street and alley are in need of repairs.
Jessica Perez, Upland, spoke regarding parking issues near her residence due to potholes on the street.
CONSENT CALENDAR
Mayor Velto removed Consent Calendar Item 10h for separate action.
Moved by: Councilmember Zuniga
Seconded by: Councilmember Garcia
Approve the Consent Calendar
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Motion: Carried Unanimously
APPROVAL OF MINUTES
Approve the Special Workshop Minutes of May 22, 2024 and the Regular Meeting Minutes of May 28, 2024.
CONSIDER RATIFICATION OF REAPPOINTMENT TO THE LIBRARY BOARD Ratify the Mayor's reappointment of James Flock to the Library Board, term expires June 30, 2027.
CONSIDER RATIFICATION OF APPOINTMENT AND REAPPOINTMENT TO
THE PLANNING COMMISSION
Ratify the Mayor's appointment of David Borger and reappointment of Christine Caldwell to the Planning Commission, terms ending June 30, 2028.
ANNUAL ADOPTION OF INVESTMENT POLICY
Adopt Resolution No. 6777 approving and adopting the Annual Statement of Investment Policy for Fiscal Year 2024-2025.
CONSIDERATION OF AN AGREEMENT TO PROVIDE CONCEPTUAL AND
SCHEMATIC DESIGN AND PRELIMINARY ENGINEERING SERVICES FOR
PARKING STRUCTURE IN DOWNTOWN UPLAND
Approve the professional services agreement with Watry Design, Inc. for a not to exceed amount of $337,610 to complete conceptual and schematic design and preliminary engineering services for a multiple story parking structure in Downtown Upland; appropriate American Rescue Plan Act funds to the project account to cover the agreement, and authorize the City Manager to execute the agreement and any future amendments within the City Manager's authority.
CONSIDER APPROVAL OF THE PURCHASE OF ONE INFORMATION
TECHNOLOGY ADMINISTRATION VEHICLE
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12 Approve the purchase of one (1) 2023 Ford Mustang Mach E from Fritts Ford in the amount of $51,313.91; and authorize the City Manager to execute all necessary documents for the purchase of this vehicle.
g. NOTICE OF COMPLETION FOR PROJECT NO. 9128, RESERVOIR 15 REPLACEMENTAT 17TH STREET
Accept the work; authorize the City Manager or his designee to record the Notice of Completion; and, reduce the Faithful Performance Bond to 10% for Project No. 9128, Reservoir 15 Replacement at 17th Street.
i. CONSIDER ACCEPTANCE OF THE HIGHWAY SAFETY IMPROVEMENT PROGRAM CYCLE 11 GRANT AND AUTHORIZE THE CITY MANAGER TO
EXECUTE A CONTRACT WITH KIMLEY HORN
Accept the award of the Highway Safety Improvement Program (HSIP) Cycle 11 grant of $1,861,560 for Traffic Signal Improvements, appropriate the funds necessary for the project, and authorize the City Manager to execute the contract with Kimley-Horn to prepare construction documents for the Signal Modification Project.
j. SENATE BILL 1 (SB1) ROAD MAINTENANCE AND REHABILITATION
ACCOUNT FUNDING AND PROJECT LIST
Adopt Resolution No. 6778 approving a list of projects for Fiscal Year 2024-2025 funded by Senate Bill 1: Road Repair and Accountability Act of 2017. k. CONSIDER APPROVAL OF A REIMBURSEMENT AGREEMENT FOR TRACT MAP 20647, LOCATED AT THE NORTHWEST CORNER OF FIRST AVENUE
AND A STREET
Approve the Reimbursement Agreement for Tract Map 20647; and authorize the City Manager, or his designee, to execute the agreement and any subsequent amendments within the City Manager's signing authority and allocate funds for the cost of improvements.
h. CONSIDER APPROVAL OF THE SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH ECONOLITE SYSTEMS, INC. FOR TRAFFIC
SIGNAL MAINTENANCE SERVICES
Council requested Interim Public Works Director Alanis look into the concerns brought up during public comments.
Moved by: Councilmember Garcia
Seconded by: Councilmember Zuniga
Approve the 2nd amendment to the professional services agreement with Econolite Systems, Inc. providing for a one-year term renewal; and authorize the City Manager to execute the amendment.
PUBLIC HEARINGS
COUNCIL COMMITTEE REPORTS
Motion: Carried Unanimously
3 a. COUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR
CONFERENCE ATTENDANCE
No reports.
b. ECONOMIC DEVELOPMENT COMMITTEE MEETING, JUNE 3, 2024 Committee Chairperson Garcia provided a recap of the meeting.
13. BUSINESS ITEMS
a. PROPOSED ANNUAL BUDGET FOR FISCAL YEARS 2024-2025 AND 2025- 2026 AND RELATED ITEMS
Assistant City Manager Parker presented the staff report along with a PowerPoint presentation.
Mayor Velto requested that staff bring back a future agenda item proposing a cost of living increase for the City Manager, the request was seconded by Councilmember Garcia.
Moved by: Councilmember Zuniga
Seconded by: Councilmember Garcia
Approve Resolution No. 6779 adopting the Fiscal Year 2024-2025 and 2025- 2026 Annual Budgets.
Motion: Carried Unanimously
Moved by: Councilmember Breitling
Seconded by: Councilmember Garcia
Adopt Resolution No. 6780 approving the appropriations limit for the Fiscal Year 2024-2025.
Motion: Carried Unanimously
Moved by: Councilmember Garcia
Seconded by: Councilmember Breitling
Adopt Resolution No. 6781 approving the General Fund Reserve Policy.
Motion: Carried Unanimously
Moved by: Councilmember Zuniga
Seconded by: Councilmember Breitling
Approve amending the City's Classification Plan to add the Risk Management Coordinator job description.
14. COUNCIL COMMUNICATIONS
Motion: Carried Unanimously
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Councilmembers announced various activities and events throughout the community.
Councilmember Breitling requested staff bring back a future agenda item drafting an ordinance regulating the application process for residential care facilities, the request was seconded by Councilmember Zuniga.
15. CITY MANAGER
16. ADJOURNMENT
Mayor Velto adjourned the meeting at 6:49 p.m. The next regularly scheduled City Council meeting is Monday, June 24, 2024.
Keri Joh s , City Clerk
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