MINUTES OF THE REGULAR MEETING OF THE UPLAND CITY COUNCIL August 12, 2024
6:00 p.m.
City Council Chamber
City Hall, 460 N. Euclid Avenue
Members Present: Mayor Bill Velto, Councilmember James Breitling (present for closed session only), Councilmember Carlos A. Garcia, Councilmember Shannan Maust, Councilmember Rudy Zuniga
Staff Present: Assistant City Manager Stephen Parker, City Attorney Stephen P.
Deitsch, City Clerk Keri Johnson
CALL TO ORDER AND ROLL CALL
The regular meeting of the Upland City Council was called to order by Mayor Bill Velto at 5:31 p.m. in the Council Chamber of the Upland City Hall.
Moved by: Councilmember Zuniga
Seconded by: Councilmember Maust
Excuse the absence of Councilmember Breitling.
Motion: Carried with Councilmember Breitling absent
2. ADDITIONS -DELETIONS TO AGENDA
None.
Irksin
At 5:31 p.m. Mayor Velto announced that the City Council would recess to Closed Session pursuant to Government Code
a. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (2 CASES)
Paragraph (1) of Subdivision (d) of Section 54956.9
Name of Cases: Aqueous Film -Forming Foams Product Liability Litigation, Master Docket No. 2:18-mn-2873-RMG; City of Camden, et al. v. BASF Corporation, Civil Action No.: 2:24-cv-03'174-RMG; City of Camden at. al. v. Tyco Fire Products LP, Civil Action No.: 2-24-cv-02321-RMG
The City Council reconvened in open session at 6:02 p.m.
5. I
I
INVOCATION
Reverend Jan Chase, Unity Church of Truth, Pomona
PLEDGE OF ALLEGIANCE
Led by Treasurer Bradley
PRESENTATIONS
Certificate of Recognition to Eagle Scout Levi Baker, Troop 66 Library Annual Report presented by Library Director Adam Tuckerman
CITYATTORNEY
City Attorney Deitsch announced the City Council received reports and there was no reportable action during Closed Session.
ORAL COMMUNICATIONS
Brian Taylor, Upland, commented on item 10j, flashing beacon on 11th Street, and stated that he appreciated that it will be fixed and thanked Interim Public Works Director Alanis.
Mike Nunez, Upland, requested clarification about the special meeting held on Friday, August 9, 2024 and questioned the polling that was conducted prior to the meeting.
CONSENT CALENDAR
Councilmember Garcia removed Consent Calendar Item 10p for separate action.
Moved by: Councilmember Zuniga
Seconded by: Councilmember Garcia
Approve the Consent Calendar.
Motion: Carried with Councilmember Breitling absent
APPROVAL OF MINUTES
Approve the Regular Meeting Minutes of July 22, 2024.
DESIGNATION OF VOTING DELEGATE FOR THE ANNUAL LEAGUE OF
CALIFORNIA CITIES CONFERENCE
Appoint Mayor Velto as the voting delegate and Mayor Pro Tern Breitling as the alternate voting delegate to represent the City of Upland at the League of California Cities General Assembly Meeting on October 18, 2024.
C. CONSIDER APPROVAL OF SIDE LETTER BETWEEN CITYAND UPLAND
MID -MANAGEMENT EMPLOYEES' ASSOCIATION FOR REVISIONS TO
CERTIFICATION TRAINING PAYARTICLE
Approve the side letter agreement between the City and the Upland Mid - Management Employees' Association (UMMEA) for revisions to the certification training pay article.
2 CONSIDER APPROVAL OF JULY2024 WARRANT AND PAYROLL REGISTERS Approve the July 2024 warrant registers (check numbers 48710-49307 and direct disbursements totaling $23,243,203,31) and payroll registers totaling $1,868,175.07 (check numbers 163946-163962 and electronic fund transfers 48884-49445).
e. CONSIDER APPROVAL OF PROFESSIONAL SERVICES AGREEMENT FOR
MANAGED PRINT SERVICES
Approve a multi -year contract with Sharp Inc. to provide city-wide multifunctional printer (MFP) equipment and managed print services (MPS) and authorize the City Manager to execute a lease agreement.
CONSIDER APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH
ATLAS PLANNING SOLUTIONS FOR LOCAL HAZARD MITIGATION PLAN (LHMP) CONSULTING SERVICES
Approve a Professional Services Agreement with Atlas Planning Solutions for assistance in updating the City's Local Hazard Mitigation Plan (LHMP); and authorize the City Manager to execute the agreement.
g. CONSIDER APPROVAL OF FY 2024/25 BLANKET PURCHASE ORDERS FOR
PUBLIC WORKS UTILITIES DIVISION
Approve purchase orders for Fiscal Year 2024/25 with various vendors for the Public Works Utilities Division.
h. CONSIDER APPROVAL OF A MAINTENANCE SERVICES CONTRACT FOR ON -CALL CONCRETE PAVEMENT SERVICES.
Approve a Maintenance Services Agreement with T.S.R. Concrete & Inspection, Inc. for an On -Call Concrete Pavement Repairs and authorize the City Manager to execute the agreement.
CONSIDER ADOPTING RESOLUTIONS APPROVING MEASURE I CAPITAL
IMPROVEMENT PLANS AND CAPITAL PROJECT NEEDS ANALYSIS
Adopt Resolution No. 6792 approving the Measure I Five -Year Capital Improvement Plan for Fiscal Years 2024/2025 through 2028/2029, and adopt Resolution No. 6793 approving the Measure I Five -Year Capital Project Needs Analysis for Fiscal Years 2025/2026 through 2029/2030.
CONSIDER AN AWARD OF BID FOR THE 11TH STREET FLASHING SIGNAL BEACON & ALLEY IMPROVEMENTS (BID No. 2024-05)
Approve the Plans and Specifications for the 11trl Street Flashing Signal Beacon & Alley Improvements Project; award the construction contract to Gentry General Engineering, Inc. in the amount of $254,330; and authorize a construction contingency in the amount of $40,670, for a total amount of $295,000. k. CONSIDER AN AWARD OF BID FOR CITYWIDE SLURRY SEALS (BID NO. 2024-06)
Approve the Specifications for the Citywide Slurry Seals Project; award the construction contract to Pavement Coatings Co. in the amount of $538,904.68;
authorize a construction contingency in the amount of $56,095.32, for a total amount of $595,000.
CONSIDER ACCEPTING THE NOTICE OF COMPLETION FOR LANDFILL GAS
TREATMENT SYSTEM UPGRADE
Accept the work; authorize the City Manager or designee to record the Notice of Completion; and reduce the Faithful Performance Bond to 10% for the Landfill Gas Treatment System Upgrade Project.
m. CONSIDER ACCEPTING THE NOTICE OF COMPLETION FOR PARKING LOT & ALLEY REHABILITATION, EAST OF 1 ST AVE, NORTH OF "A" STREET Accept the work; authorize the City Manager or designee to record the Notice of Completion; and reduce the Faithful Performance Bond to 10% for the Parking Lot & Alley Rehabilitation East of First Avenue, North of "A" Street.
CONSIDER APPROVAL OF AGREEMENTS FOR ON -CALL SERVICES FOR
THE PUBLIC WORKS ENGINEERING AND CAPITAL IMPROVEMENT
PROGRAM DIVISIONS
Approve six (6) professional services agreements for on -call services for the Public Works Engineering and Capital Improvement Program Divisions, authorize the City Manager to execute the agreements; and approve the associated budget amendments.
CONSIDER APPROVAL OF A PURCHASE ORDER WITH LOWES FOR FISCAL YEAR 2024/25
Approve a blanket purchase order for Lowes Home Improvement in the amount of $76,000.
q. CONSIDER ADOPTING A RESOLUTION APPROVING AN
UNDERGROUNDING IN LIEU FEE FOR ADMINISTRATIVE USE PERMIT NO. 23-0005, LOCATED AT 950 MONTE VISTAAVENUE
Adopt Resolution No. 6794 approving a cash in lieu fee in satisfaction of Condition 40.13 of Administrative Use Permit No. 23-05 and Development Plan Review No. DPR-23-01 for the Development of a drive-thru carwash facility located at 960 Monte Vista Avenue (APN: 1007-021-11).
CONSIDER ACCEPTANCE OF BOARD OF SUPERVISORS DISCRETIONARY
FUND ALLOCATION FROM SUPERVISORS ARMENDAREZ AND HAGMAN
FOR FOOTHILL BOULEVARD
Accept $4,000,000 in funding from the County of San Bernardino through Supervisors Armendarez's and Hagman's allocations of the Board of Supervisors Discretionary Fund — District Specific Priorities Program for a rehabilitation of Foothill Boulevard from Benson Avenue to Redding Way, and authorize the City Manager to execute the agreement.
P. CONSIDER APPROVAL OF THE FIRSTAMENDMENT TO THE AMENDED AND
RESTATED AGREEMENT BETWEEN THE CITY OF UPLAND AND BURRTEC WASTE INDUSTRIES, INC.
Council thanked Burrtec for their services.
Moved by: Councilmember Garcia
Seconded by: Councilmember Maust
Approve the First Amendment to the Amended and Restated Agreement between the City of Upland and Burrtec Waste Industries, Inc. for waste management services, and authorize the City Manager to execute the amendment and any related documents on behalf of the City.
Motion: Carried with Councilmember Breitling absent and Councilmember Garcia abstaining
11. PUBLIC HEARINGS
12. COUNCIL COMMITTEE REPORTS
a. COUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR
CONFERENCE ATTENDANCE
Councilmembers reported on meetings, trainings, or conferences they attended on behalf of the City.
13. BUSINESS ITEMS
14. COUNCIL COMMUNICATIONS
Councilmembers announced various activities and events throughout the community.
15. CITY MANAGER
16. ADJOURNMENT
At 6:30 p.m., Mayor Velto adjourned in memory of Alan Ansara, retired City of Upland employee. The next regularly scheduled City Council meeting is Monday, September 9, 2024.
Ken s ity Clerk
5