Monday, September 9, 2024
4:00 p.m.
SPECIAL WORKSHOP
Notice is hereby given that Mayor Bill Velto of the Upland City Council, pursuant to Government Code Section 54956, does hereby call a Special Workshop of the Upland City Council Council Chamber
City Hall, 460 N Euclid Avenue
Residents may observe the meeting remotely via livestream on the City website, Spectrum Cable TV Channel 3, or Frontier Cable TV Channel 26.
Pages
1.CALL TO ORDER AND ROLL CALL
2.ORAL COMMUNICATIONS
Pursuant to Government Code Section 54954.2, any member of the public may address any item listed on the agenda. Anyone wishing to address the legislative body should submit a speaker card to the City Clerk at or prior to speaking. Speakers shall keep their comments to no more than three (3) minutes.
CAMPAIGN CONTRIBUTION DISCLOSURE: Pursuant Gov. Code § 84308, any party to a permit, license, contract, or other entitlement before the Council is required to disclose on the record any contribution, including aggregated contributions, of more than $250 made by the party or the party's agents within the preceding 12 months to any City official. Participants and agents are requested to make this disclosure as well. The disclosure must include the name of the party, participant, or agent, and any other person making the contribution; the name of the recipient, the amount of the contribution, and the date the contribution was made.
3.AGENDA ITEMS
a.DISCUSSION AND DIRECTION ON PARK IMPROVEMENT PROJECTS
FUNDING & PRIORITIES
3 CEQA: Not a Project.
Recommended Action:
Discuss the available funding for park improvement projects and provide direction to staff regarding projects to prioritize for FY 24/25 and FY 25/26. (Staff Person:
Stephen Parker)
4.ADJOURNMENT
The next regularly scheduled City Council meeting is Monday, September 9, 2024 at 5:00 p.m.
NOTE: If you challenge the public hearing(s) or the related environmental determinations in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City of Upland, at, or prior to, the public hearing.
All Agenda items and back-up materials are available for public review at the Upland Public Library, at 450 North Euclid Avenue, the City Clerk's Office at 460 North Euclid Avenue and the City website at www.uplandca.gov .
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, 909-931-4120.
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA Title II] On September 4, 2024 a true and correct copy of this agenda was posted on the bulletin boards at 450 N. Euclid Avenue (Upland Public Library) and 460 N. Euclid Avenue (Upland City Hall) and the City website at www.uplandca.gov
DATE: September 9, 2024
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY, CITY MANAGER
PREPARED BY: STEPHEN PARKER, ASSISTANT CITY MANAGER
JESSICA GANDARA, RECREATION & COMMUNITY SERVICES MANAGER SUBJECT: DISCUSSION AND DIRECTION ON PARK IMPROVEMENT PROJECTS FUNDING &
PRIORITIES
RECOMMENDED ACTION:
It is recommended that the City Council discuss the available funding for park improvement projects and provide direction to staff regarding projects to prioritize for FY 24/25 and FY 25/26.
GOAL STATEMENT
The proposed action supports the City’s goal of upgrading parks, thus enhancing the desirability of the City as a place to live and strengthening community image.
BACKGROUND
The City of Upland offers a range of parks and recreational facilities designed to serve its community. The City has approximately 216 acres of park space, which includes neighborhood parks, athletic facilities, and larger community parks. These parks play a crucial role in enhancing the quality of life in Upland by providing places for relaxation, social interaction, and physical activities.
Prior to 2021, park improvements had been stagnant for years for a variety of reasons including, but not limited t o changes in City leadership, shifting City priorities, and economic fluctuations. The challenges collectively resulted in delays in upgrading and maintaining park spaces, adversely impacting the overall development of Upland’s park and recreational infrastructure. Additionally, staff did not have a full understanding of funding sources available for park improvements and their restrictions.
Currently, Upland has three restricted sources of park funding: Development Impact Fees (DIF), Quimby Funds, and Park Lease Revenues. Explanations of these sources is as follows:
Development Impact Fees
The legal requirements for the enactment of development impact fee programs are set forth in Government Code §§ 66000-66025 (the "Mitigation Fee Act"), the bulk of which were adopted as 1987’s AB 1600 and thus are commonly referred to as “AB 1600 requireme nts.” A development impact fee is not a tax or special assessment; by its definition, a fee is voluntary and must be reasonably related to the cost of the service provided by the local agency. A development impact fee must relate to the impact created by d evelopment.
On December 7, 1987, using the authority of the Mitigation Fee Act, the City Council adopted Ordinance No. 1414 which provided for park acquisition and development, street and traffic facilities development and storm drain development impact fees to be established to mitigate impacts of development on the community and its infrastructure.
On September 25, 2006, the City Council adopted Resolution No. 5792 which established impact fees based on a Public Facilities Fee Study that calculated fees that represented future development’s share of public facilities and capital improvements. In addition to the three existing development impact fees (Park, Traffic and Storm Drain), fees for General, Fire, Police, Water and Sewer were established. These fees took effect in 2007.
Quimby Funds
The 1975 Quimby Act authorizes a city to require residential subdivisions to dedicate land for parks or pay fees in lieu of dedication. Quimby Fees may be collected to pay for park land, park improvements, community centers, recreation facilities, trails, open space, etc.
Cities and counties often charge fees on new development to fund public improvements to mitigate the impact of development activity. These fees are commonly known as development impact fees. In 1 989, the state legislature passed Assembly Bill 1600 (AB 1600), which added Sections 66000 et seq. to the California Government Code, commonly known as the Mitigation Fee Act. In September 2006, Upland City Council adopted a Public Facilities Fee Study (“Nexus Study”) that calculated fees that represented future development’s share of public facilities and capital improvements that would be needed to support future development in Upland through 2030. Included in that study was a park facilities and parkland dedication fee. The study documented two separate fees based on the Quimby Act and the Mitigation Fee Act. If the development was a residential subdivision, the City would collect the fee based on the Quimby Act. For all other developments (e.g. residential development on single lots), the City would collect based on the Mitigation Fee Act. The City would only collect one of the two fees from a single project depending on which was applicable.
Park Lease Revenues
On January 22, 2022, Council directed staff to prepare a policy that would designate revenue generated from leases on City park property to be allocated for use in a park located in the same Council District and making the policy effective in the 2023/24 Fiscal year.
On April 24, 2023, the City Council adopted Resolution No. 6713 that assigns revenue from leases on City park property for use only for the park containing the lease or any park located in the same City Council district.
Since 2021, staff has been able to successfully complete park improvement projects using these funds that include renovations to park restrooms, baseball fields and surrounding areas, and Baldy View Dog Park. Additionally, plans are underway for the replacement of the playgr ound at Olivedale Park (to be completed Fall 2024) and there have been discussions of adding pickleball courts and more shade structures over picnic areas.
ISSUES AND ANALYSIS
At this point, staff are aware of available funding from all three restricted sources, however project priorities remain uncertain.
To date, funding has not been approved for a Park and Recreation Master Plan, which could develop a unique roadmap of future park projects based on community input. In lieu of using a master plan to guide future projects, staff are seeking City Council input for park improvement projects that may be programmed for the 24/25 and 25/26 fiscal years with subsequent budget adjustments.
ENVIRONMENTAL DETERMINATION
The proposed action is not subject to the California Environmental Quality Act (CEQA). Section 15378 of the CEQA Guidelines defines a project subject to CEQA. The proposed action is not included within the definition of a “project” and thus is exempt.
FISCAL IMPACTS
Fiscal impacts are based on projects selected as priorities and will be estimated at a later date.
ALTERNATIVES
Provide alternative direction to staff.
CEQA: Not a Project.
Parks Park DIF Unappropriated
Quimby Funds Quimby Transfers 23/24 Remaining Lease
Revenue Funds
Current Year
Lease Revenue Funds
Greenbelt 425,453$
San Antonio -
Sycamore Hills 2,812,768 Total Available Lease Revenue Funds 64,250$ 66,200$ 130,450$ 13th Street Reservoir -
Magnolia -
McCarthy 691,745
Sierra Vista 6,739 Total Available Lease Revenue Funds 76,980$ 79,600$ 156,580$ Baldy View 6,619
Cabrillo 592,218
Citrus 12,130
Fern Reservoir 10,700
-$ -$
9th & Bodenhamer 867,114
Olivedale/Downtown 29,923
Memorial 160,500 Total Available Lease Revenue Funds 40,410$ 263,900$ 304,310$ Totals 691,695$ 8,454,199$ 167,540$ 181,640$ 409,700$ 9,904,774$ Di
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Park Improvement Project
Funding & Priorities
Upland City Council
Special Meeting –September 9 ,2024
Jessica Gandara,Manager
Recreation &Community Services Division
01Page 6 of 14
02 •Development Impact Fees -$691,695
•May be used in any park for capital improvements.
•Quimby Fees
•Must be used at the park closest to the development where the funds were received.
•Must be used for capital improvement projects only.
•$167,540 in unallocated funds may be transferred to applicable parks. •Park Lease Revenues
•Reoccurs annually for the duration of the lease.
•Must be used within the District the funds were received. •May be used for improvement projects or maintenance.
Available Funding Sources
03 FUNDING AT A GLANCE
04 DISTRICT 1 FUNDING DETAILS
•Park Lease Revenues
•FY 23/24 –64,250 (remaining balance)
•FY 24/25 -$66,200
•FY 25/26 -$68,190
•Quimby Fees
•Greenbelt Park -$425,453
•San Antonio Park -$0
•Quimby Fees may not be transferred to this park.
•Sycamore Hills Park -$2,812,768
•$85,966 approved for the development of a master plan. •$2,726,801 available for future park development.
05 DISTRICT 2 FUNDING DETAILS
•Park Lease Revenues
•FY 23/24 –76,980 (remaining balance)
•FY 24/25 -$79,600
•FY 25/26 -$81,980
•Quimby Fees
•13th Street Reservoir Park-$0
•Magnolia Park-$0
•Quimby Fees may not be transferred to this park.
•McCarthy Park -$724,245
•$32,500 approved for restroom upgrades
•$691,745 available for future park improvement projects. •Sierra Vista Park -$39,264
•$32,500 approved for restroom upgrades
•$6,764 available for future park improvement projects.
06 DISTRICT 3 FUNDING DETAILS
•Quimby Fees
•Baldy View Park -$799,442
•$32,500 approved for restroom upgrades.
•$760,298 approved for dog park and irrigation renovation. •$6,644 available for future park improvement projects. •Cabrillo Park-$624,718
•$32,500 approved for restroom upgrades.
•$592,218 available for future park improvement projects. •Quimby fees may not be transferred to this park.
•Citrus Park -$54,520
•$42,390 approved for snack bar/admin building repair.
•$12,130 available for future park improvement projects. •Fern Reservoir Park -$10,650
•$10,650 available for future park improvement projects. •Park Lease Revenues -$0
07 DISTRICT 4 FUNDING DETAILS
•Quimby Fees
•9th and Bodenhamer Park -$867,114 approved for planned neighborhood park.
•Olivedale Park / 8th St. Reservoir Park / Urban Plaza / Downtown Parklets -$1,857,045
•$59,380 approved for picnic shelters (Olivedale Park)
•$300,165 approved for playground replacement (Olivedale Park) •$125,000 approved for full restroom replacement (Olivedale Park •$372,000 approved for Downtown Parklets Project
•$970,576 approved for Urban Plaza Park Project
•$29,923 available for future park improvement projects. •Memorial Park-$238,981
•$78,481 approved for park improvements.
•$160,500 available for future park development.
•Quimby Fees may not be transferred to this park.
•Park Lease Revenues
•FY 23/24 -$40,410 (remaining balance)
•FY 24/25 -$263,900
•FY 25/26 -$271,270
08 PARK IMPROVEMENT IDEAS
•Playground Replacements/Enhancements
•Playground Shade
•Picnic Area Shade
•Spectator/Dugout Shade
•Tennis/Pickleball Courts
•T-Ball Fields
•Pocket Dog Parks
•Amphitheater
•Lighting Replacements/Additions
•Fencing Replacements
•Fitness Equipment
•Accessibility/Walking Paths
09 Questions & Discussion