MINUTES OF THE REGULAR MEETING OF THE UPLAND CITY COUNCIL November 25, 2024
6:00 p.m.
City Council Chamber
City Hall, 460 N. Euclid Avenue
Members Present: Mayor Bill Velto, Councilmember James Breitling, Councilmember Carlos A. Garcia, Councilmember Shannan Maust, Councilmember Rudy Zuniga
Staff Present: City Manager Michael Blay, City Attorney Stephen P. Deitsch, City Clerk Keri Johnson
1. CALL TO ORDER AND ROLL CALL
The regular meeting of the Upland City Council was called to order by Mayor Bill Velto at 5:05 p.m. in the Council Chamber of the Upland City Hall.
2. ADDITIONS -DELETIONS TO AGENDA
None.
None.
CLOSED SESSION - 5:00 p.m.
At 5:06 p.m. Mayor Velto announced that the City Council would recess to Closed Session pursuant to Government Code
a. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS California Government Code Section 54956.8
Property: Lease space at 220 E. A Street, within the Santa Fe Depot, in Downtown Upland (Assessor Parcel Number, APN: 1046-583-08) City Negotiators: City Manager Michael Blay, Development Services Director Robert Dalquest, and Economic Development Coordinator Melecio Picazo Negotiating Party: Laura Cayley
Under Negotiation: Price and Terms of payment
The City Council reconvened in Open Session at 6:00 p.m.
5. INVOCATION
Retired Pastor Mark Fields, Upland Community Resource Center 1 6. PLEDGE OF ALLEGIANCE
Led by Upland High School class of 2025 student, Luke Smith
7. PRESENTATIONS
8. CITYATTORNEY
City Attorney Deitsch announced the City Council received a report on Closed Session Item 4a and there was no reportable action.
Felisa (Lisa) Day -Allen, Upland, stated that she lives at the corner of 16th and San Antonio and commented on the number of accidents and fatalities at the intersection.
She further suggested ways to make the intersection safer.
Moved by: Councilmember Garcia
Seconded by: Councilmember Breitling
Approve the Consent Calendar
Motion: Carried Unanimously
Approve the Regular Meeting Minutes of November 11, 2024. b. CONSIDER APPROVAL OF OCTOBER WARRANT AND PAYROLL
REGISTERS
Approve the October warrant registers (check numbers 50103 — 50556 and direct disbursements) totaling $8,908,527.60 and payroll registers totaling $2,919,365.84 (check numbers 163993 — 164006 and electronic fund transfers 50570 — 51412).
C. CONSIDER APPROVAL OF AN ADDITIONAL $5,000 APPROPRIATION OF
AMERICAN RESCUE PLAN ACT FUNDS FOR RECONFIGURATION OF
FINANCE WORKSTATIONS
Approve an additional appropriation of $5,000 in American Rescue Plan Act funds for reconfiguration of Finance workstations.
d. TREASURER'S REPORT OCTOBER 2024
Receive and file the October 2024 Treasurer's Report.
e. CONSIDER APPROVAL OF AMENDMENT NO. 2 TO PROFESSIONAL
SERVICES AGREEMENT WITH WILLDAN ENGINEERING
Approve Amendment No. 2 to the Professional Services Agreement with Willdan Engineering for Building Division staff augmentation in the amount of $87,000 for a total not -to -exceed contract amount of $244,240 for the period through June 30, 2025, and authorize the City Manager to execute the amendment.
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CONSIDER AWARD OF BID FOR PROJECT NO. 16135, PD 2ND FLOOR EXPANSION PROJECT (BID NO. 2024-09)
Approve the plans and specifications for Project No. 16135, PD 2nd Floor Expansion Project and award a construction contract to First Trade LLC, DBA YMC in the amount of $194,100 (base bid amount plus additive item #1) and approve a construction contingency in the amount of $25,000 for a total contract amount of $219,100; and authorize the City Manager to execute the agreement and any future amendments within the City Manager's authority.
11. PUBLIC HEARINGS
12. COUNCIL COMMITTEE REPORTS
a. COUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR
CONFERENCE ATTENDANCE
No reports.
13. BUSINESS ITEMS
a. DISCUSSION REGARDING CITY COMMITTEES APPOINTED TO ADVISE THE
COUNCIL
City Clerk Johnson presented the staff report.
Council discussed adding residents to the Finance Committee for budget oversight, allowing committee members to request agenda items, and creating a separate resident committee as a budget oversight committee.
City Manager Blay answered questions posed by the Council regarding staff time required to prepare committee meeting agendas. City Manager Blay suggested that it would make sense to combine a budget review committee with the Finance Committee.
There was discussion whether a budget oversight committee should be combined with the Finance Committee or be a stand alone committee solely made up of residents.
Mayor Velto called a recess at 6:35 p.m. The Council reconvened in open session at 6:44 p.m.
Council tabled the item and requested a staff presentation or special workshop to review and discuss all City committees.
b. REVIEW AND PROVIDE DIRECTION ON DRAFT PROGRAM GUIDELINES
FOR THE SMALL BUSINESS EXPANSION GRANT
Development Services Director Dalquest presented the staff report.
Council suggested raising the maximum number of employees the small business can employ to 20 FTE and a maximum of $5,000 social media budget; and clarify the language regarding requirements that the business be in good standing with the City.
Development Services Director Dalquest answered questions posed by the Council regarding the draft program guidelines.
3 14. COUNCIL COMMUNICATIONS
Councilmember Breitling requested that staff provide a presentation to Council evaluating the effectiveness of the weed abatement program and the education/outreach to the residents. City Manager Blay stated that staff would bring that presentation to Council in January.
Councilmembers announced various activities and events throughout the community.
15. CITY MANAGER
16. ADJOURNMENT
Mayor Velto adjourned the meeting at 7:11 p.m. The next regularly scheduled City Council meeting is Monday, December 9, 2024.
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Ken Joh o , City Clerk