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December 9, 2024
6:00 p.m.
Council Chamber
City Hall, 460 N Euclid Avenue
Members Present: Mayor Bill Velto, Councilmember James Breitling, Councilmember Carlos A. Garcia, Councilmember Shannan Maust, Councilmember Rudy Zuniga
Staff Present: City Manager Michael Blay, City Attorney Stephen P. Deitsch, City Clerk Keri Johnson
1. CALL TO ORDER AND ROLL CALL
The regular meeting of the Upland City Council was called to order by Mayor Bill Velto at 6:01 p.m. in the Council Chamber of the Upland City Hall.
2. ADDITIONS -DELETIONS TO AGENDA
None.
3. ORAL COMMUNICATIONS
None.
4. CLOSED SESSION
5. INVOCATION
Rabbi Stephen Epstein, Temple Sholom
6. PLEDGE OF ALLEGIANCE
Led by Interim Public Works Director Chris Alanis
7. PRESENTATIONS
Proclamation recognizing Lieutenant Maurice "Moe" Duran upon his retirement from the City with 20 years of service.
8. CITYATTORNEY
City Attorney Deitsch stated he had nothing to report.
9. ORAL COMMUNICATIONS
Jessica Escoto, Recreation and Community Services Manager, announced the upcoming Hometown Holiday Parade and Faire.
1 Jim Flock, Upland, commented on considerations by past City Councils to outsource the Police Department to San Bernardino County Sherriff's Department.
10. CONSENT CALENDAR
Councilmember Breitling removed Consent Calendar Item 10e and Councilmember Garcia removed Consent Calendar Items 10d and 10t for separate action.
Moved by: Councilmember Zuniga
Seconded by: Councilmember Breitling
Approve the Consent Calendar
Motion: Carried Unanimously
a. APPROVAL OF MINUTES
Approve the Regular Meeting Minutes of November 25, 2024. b. ACCEPTAND FILE SCHEDULED VACANCIES FOR COMMISSIONS,
COMMITTEES, AND BOARDS FOR CALENDAR YEAR 2025
Accept and file the Local Appointments List for all City commissions, committees, and boards for calendar year 2025, and direct the City Clerk to post the list.
C. CONSIDER RATIFYING THE APPOINTMENT OF MAYOR PRO TEM
Ratify the appointment of Councilmember Zuniga as Mayor Pro Tem, term to expire in December 2025.
f. CONSIDER ADOPTION OF THE FIVE-YEAR DEVELOPMENT IMPACT FEE REPORT AND RECEIVE AND FILE THE FY 2023-24 QUIMBYAND
DEVELOPMENT IMPACT FEE ANNUAL REPORTS
Adopt the Five -Year Development Impact Fee Report in accordance with Assembly Bill 1600 for Fiscal Year 2024-25; and receive and file the FY 2023-24 Quimby and Development Impact Fee annual reports.
g. CITY OF UPLAND PARKING AUTHORITY 2024 ANNUAL REPORT
City of Upland Parking Authority Board of Directors receive and file the annual report of the 2024 activities of the Parking Authority. h. CITY OF UPLAND FINANCING AUTHORITY 2024 ANNUAL REPORT City of Upland Financing Authority Board of Directors receive and file the annual report for the 2024 activities of the Financing Authority.
CONSIDER APPROVAL OF AN AGREEMENT FOR INSTALLATION OF
CAMERAS IN THE DOWNTOWN
Approve an agreement with TRL Systems to purchase cameras, networking systems and installation services in the amount of $508,926.92; approve the use of $8,926.92 in Asset Forfeiture funds; and authorize the City Manager to execute the agreement.
2 CONSIDER APPROVAL OF AGREEMENT FOR WEBSITE REDESIGN AND HOSTING SERVICES WITH REVIZE INC. USING ARPA FUNDING
Approve an agreement with Revize Inc. for website redesign and hosting services for $100,000; and authorize the City Manager to execute the agreement and any documents necessary to implement the website redesign. k. CONSIDER APPROVAL OF APPROPRIATION OF $2.5 MILLION IN AMERICAN
RESCUE PLAN ACT FUNDS FOR THE FOOTHILL BOULEVARD
IMPROVEMENT PROJECT
Approve an appropriation of $1,036,662 in American Rescue Plan Act funds for the Foothill Boulevard Improvement Project; approve an appropriation of $1,263,338 previously obligated for indirect administrative services support for the Foothill Boulevard Improvement Project; adopt Resolution No. 6813 approving an interdepartmental Memorandum of Understanding between the City Manager's Office and the Public Works Department to obligate American Rescue Plan Act funds in the total amount of $2.3 million towards the Foothill Boulevard Improvement Project; and authorize the City Manager and Acting Public Works Director to execute the Memorandum of Understanding.
CONSIDERATION OF A RESOLUTION AND AMENDED LICENSE
AGREEMENT WITH SBCTA REGARDING THE PACIFIC ELECTRIC TRAIL AND
THE TOM THOMAS MAGNOLIA PLAZA PROJECT
Adopt Resolution No. 6810 affirming reservation of the Pacific Electric Trail right- of-way (formally known as the Baldwin Park Branch right of way) purchased by San Bernardino County Transportation Authority from the Southern Pacific Transportation Company, is reserved for a future transportation facility and any other uses of the property are interim uses only; and approve Amendment No. 2 to the License Agreement between the City of Upland and San Bernardino County Transportation Authority.
M. CONSIDER APPROVAL OF AMERICAN RESCUE PLAN ACT FUNDS AND
PROGRAM GUIDELINES FOR THE SMALL BUSINESS EXPANSION GRANT Approve the program guidelines for the Small Business Expansion Grant Program ("Program"), approve the use of $225,000 in American Rescue Plan Act funds to implement the Program, and adopt Resolution No. 6814 approving an interdepartmental Memorandum of Understanding between the City Manager's Office and the Development Services Department to obligate American Rescue Plan Act funds in the amount of $225,000 for the Program. n. CONSIDER APPROVING THE NOTICE OF COMPLETION FOR PROJECT NO. 32337, DOWNTOWN PARKLETS
Accept the work completed; authorize the City Manager to execute and record the Notice of Completion; and reduce the Faithful Performance Bond to 10% for the Downtown Parklets Project.
o. CONSIDER APPROVING OUT OF AGENCY SEWER SERVICE AGREEMENT NO. 2024-10-03 FOR 2550 THUNDER MOUNTAIN ROAD
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Approve Sewer Service Agreement No. 2024-10-3 for the property at 2550 Thunder Mountain Road; and authorize the City Manager to execute the agreement.
CONSIDER AN AWARD OF BID FOR PROJECT NO. 74010, LEXINGTON STREET, 1ST AVENUE, AND 2ND AVENUE STREET REHABILITATION AND
UTILITY IMPROVEMENTS
Approve the Plans and Specifications for Project 74010; award the construction contract to All American Asphalt in the amount of $895,527; and authorize a construction contingency in the amount of $100,000, for a total amount of $995,527.
CONSIDER AWARD OF BID FOR PROJECT NO. 16127, DOWNTOWN PUBLIC PARKING LOT IMPROVEMENTS ON THE SOUTH SIDE OF "A" STREET, 450
FEET EAST OF THIRD AVENUE
Approve the Plans and Specifications for Project No. 16127; deem the bid from Estate Design and Construction non -responsive, award the construction contract to H L Hitchcock Construction, Inc. in the amount of $228,135; and authorize a construction contingency in the amount of $60,000, for a total amount of $288,135.
CONSIDER APPROVAL OF SIX BASINS PURCHASE ORDER INCREASE Approve a $9,168 increase to Purchase Order No. 20250093, for a total purchase order amount of $55,260, to accommodate the updated assessment fees from Six Basins for the calendar year 2024.
CONSIDER APPROVAL OF AN INCREASE TO AN EXISTING PURCHASE ORDER WITH 10-8 RETROFIT
Approve an increase to the existing purchase order with 10-8 Retrofit by $207,000 for a total purchase order amount of $218,000; and authorize the City Manager to execute all necessary documents.
CONSIDER RATIFICATION OF MAYORAL APPOINTMENTS FOR 2025
There was discussion regarding changes in regional appointments.
Moved by: Councilmember Zuniga
Seconded by: Councilmember Garcia
Ratify the Mayoral Appointments for 2025, appointing Council Members and City Representatives to City Council committees and various City and regional committees.
Motion: Carried Unanimously
CONSIDERATION OF A RESOLUTION ADOPTING REVISED CITY COUNCIL
RULES OF PROCEDURE
Council requested the language regarding Council reports be removed from the Council Communications section and added to the Council Committee Reports section of the Rules of Procedure.
12 Moved by: Councilmember Breitling
Seconded by: Councilmember Zuniga
Adopt Resolution No. 6812 repealing Resolution No. 6702 and adopting Rules of Procedure for the Upland City Council, as revised.
Motion: Carried Unanimously
CONSIDER APPROVAL OF THE SECOND AMENDED AND RESTATED
AGREEMENT WITH BURRTEC WASTE INDUSTRIES, INC.
Councilmember Garcia announced that he had received a Senate campaign donation from Burrtec, so he would be recusing himself from voting on this item.
Moved by: Councilmember Breitling
Seconded by: Councilmember Zuniga
Adopt Resolution No. 6815 approving the amended and restated agreement for solid waste collection, processing, disposal, and ancillary services with Burrtec Waste Industries, Inc. and adopting rates for solid waste collection services; 2) approve the Second Amended and Restated Agreement between the City of Upland and Burrtec Waste Industries, Inc. for waste management services, and 3) authorize the City Manager to execute the agreement, make adjustments to the revenue and expense portions of the previously approved budget to align with the current solid waste program rates, and approve any related documents on behalf of the City.
Motion: Carried Unanimously with Councilmember Garcia abstaining a. COUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR
CONFERENCE ATTENDANCE
No reports.
b. ECONOMIC DEVELOPMENT COMMITTEE MEETING, DECEMBER 2, 2024 Committee Chairperson Garcia provided a recap of the meeting.
13. BUSINESS ITEMS
14. COUNCIL COMMUNICATIONS
Councilmembers announced various activities and events throughout the community.
15. CITY MANAGER
City Manager Blay congratulated Lieutenant Duran on his retirement.
At 6:39 p.m., Mayor Velto adjourned in memory of Upland Police Detective Caitlin Teague. The next regularly scheduled City Council meeting is Monday, January 13, 2025.
5 Keri Johri ity Clerk