Agenda packet — Upland City Council, January 13, 2025 (part 2 of 2)

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`tCALIFORNIA LEVINE ACT DISCLOSURE STATEMENT
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California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits City Officers from participating in any action concerning a license, permit,other entitlement for use,franchise, or contract(collectively"license, permit,or contract") if they receive political contribution(s)from a party, or its agent(s), totaling more than $500 within the twelve (12) months before the proceeding, while a proceeding is pending, and for twelve (12) months following the date of a final decision in a proceeding.

The Levine Act also requires a member of the Upland City Council who has received such a contribution to disclose the contribution on the record of the proceeding and recuse themselves before the proceeding unless the violation has been properly cured.

Current Upland City Council Members are listed at:
https://www.uplandca.gov/city-council-treasurer
Parties and their Agents are responsible for accessing the link to review the names and disclosing their applicable contributions to City Officers on the record of a proceeding.

As a party to a proceeding,you are also required to provide information below about contributions made by you, your agents on behalf of you or your organization, your organization subject to the proceeding with the City, and any organization you direct or control pursuant to the aggregation rules at FPPC Reg. § 18438.5, except for uncompensated officers of a nonprofit organization. This form is to be submitted to the City of Long Beach and is a public record. If you have any questions about this form, please contact your City representative for assistance.

1. Have you or your company,or any agent/board member on behalf of you or your company/entity, made any political contributions of more than $500 to any Upland City Council Member in the 12 months preceding the date of the submission of your proposal or application,or the anticipated date of any Council action?
YES If yes, please identify the Council Member(s): _ X NO

2. Do you or your company/entity, or any agency on behalf of you or your company/entity, anticipate or plan to make any political contribution of more than $500 to any Upland City Council Member in the 12 months following any Council action related to your proposal or application? YES If yes, please identify the Council Member(s):
x NO
Answering yes to either of the two questions above does not preclude the Upland City Council from awarding a contract or approving an application or any subsequent action. It does, however, preclude the identified Council Member(s)from participating in any actions related to your proposal or application.

January 6, 2025
Date Signature of authorized individual
DTA
Company/Applicant Name
(Levine Act definitions on reverse side)

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LEVINE ACT DISCLOSURE STATEMENT DEFINITIONS
Term Definition Law
A proceeding to grant, deny, revoke, restrict, or modify a license, permit or other entitlement for use, that
does not solely involve purely ministerial decisions
and is:

Covered (1)Applied for by the party; FPPC Reg 18438.2(a) "proceedings" (2) Formally or informally requested by the party; or (3)A contract between the agency and the party or a
franchisee granted by the agency to the party, other
than a contract that is competitively bid, a labor
contract, or a personal employment contract.

Any person who files an application for, or is the
Party subject of, a proceeding involving a license, permit, or Gov. Code 84308(a)(1) other entitlement for use.

Any person who is not a party but who actively
supports or opposes a particular decision in a
proceeding involving a license, permit, or other
entitlement for use and who has a financial interest in Gov. Code 84308(a)(2) Participant the decision.A person actively supports or opposes a FPPC Reg 18438.4 particular decision in a proceeding if that person
lobbies in person the officers or employees of the
agency, testifies in person before the agency, or
otherwise acts to influence officers of the agency.

A person who represents a party or participant for
compensation and appears before or otherwise
Agent communicates with the governmental agency for the FPPC Reg 18438.3 purpose of influencing the pending proceeding. See
FPPC Reg 18438.3 for exceptions for certain
consultants.

A contract required by law to be awarded to the lowest
responsible bidder with a responsive bid, or, if the FPPC Reg Competitively Bid successful bidder refuses or fails to execute the 18438.2(a)(3)(A) contract, to the next lowest bidder with a responsive
bid.

A contract or agreement reached through collective
bargaining or with a representative group regarding
Labor Contract the salary, benefits, or terms and conditions under an FPPC Reg employment or retirement policy for employees or 18438.2(a)(3)(B) retirees, including a project labor agreement entered
under Public Contract Code Section 2500.

Personal A contract for employment, including the terms and Employment conditions of employment, between the agency and FPPC Reg Contract an agency employee.A contract with an independent 18438.2(a)(3)(C)-(D) contractor is NOT a personal employment contract.

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4��a �p19� CI FUPLAND
�5, _�� "The City of Gracious Living"
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DATE: January 13,2025
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY,CITY MANAGER
PREPARED BY:CHRIS ALANIS,INTERIM PUBLIC WORKS DIRECTOR

BOB CRITCHFIELD,ENGINEERING MANAGER
SUBJECT: CONSIDER APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT FOR THE DESIGN OF STREET AND UTILITY IMPROVEMENTS ON 14TH STREET AND GROVE AVENUE
RECOMMENDED ACTION:

It is recommended that the City Council approve a professional services agreement with HR Green for the preparation of street,water,and sewer improvement construction documents for 14th Street,between Campus Avenue and Grove Avenue, and for Grove Avenue, between Foothill Blvd. and 15th Street in the amount of $421,378; approve a contingency in the amount of$43,622,for a total amount of$465,000;and,authorize the City Manager to execute the agreement and any future amendments within the City Manager's authority.

GOAL STATEMENT
The proposed action supports the City's goal of maintaining and improving the City's public roadway, water, and sewer facilities.

BACKGROUND
Grove Avenue, from Foothill Blvd. to 15th Street, and 14th Street from Campus Avenue to Grove Avenue are two roadway segments identified in the City's Fiscal Year 2024-25 Capital Improvement Program in need of rehabilitation.

Several factors have contributed to the deterioration of the roadway including age, inadequate drainage due to displaced concrete improvements,and traffic loading.

The City has since completed a preliminary drainage analysis and conceptual engineering review of the street and consequently,prepared the Request for Proposal(RFP)for engineering design services.

ISSUES AND ANALYSIS
On May 30, 2024, the City issued the RFP to three (3) engineering firms and posted it on the City's website, and subsequently received proposals from five (5) firms. A panel composed of Public Works staff from the Capital Projects and Utilities Division, as well as one member from the Development Services Division evaluated the proposals,and based on their responsiveness,ranked them as follows:

1. HR Green

2. TKE Engineering

3. Valued Engineering

4. Kabbara Engineering

5. Onward Engineering
All five(5)firms are well equipped and qualified to handle the proposed work. The panel concluded that HR Green showed the most comprehensive and thorough understanding of the work to be completed. The proposals are available in the City Clerk's office for review.

The design fee submitted by HR Green was originally$520,716,which was higher than the engineer's estimate for the proposed work. Engineering staff and HR Green went through a few iterations regarding the contemplated design improvements and associated cost and were able to agree on reducing the cost by$99,338 for an agreed upon fee of $421,378 for the preparation of the design plans and specifications.

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ENVIRONMENTAL DETERMINATION
The scope of work for this professional services agreement consists of performing surveying and data collection for the design of street and utility improvement plans. The environmental determination for this work effort is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15306 ("Information Collection"). Section 15306 consists of basic data collection,research,experimental management,and resource evaluation activities which do not result in a serious or major disturbance to an environmental resource.

FISCAL IMPACTS
The total cost with HR Green is $421,378. There are available funds in the following accounts: Measure I Account No.2057345-5540;Road Maintenance Rehabilitation Account No.2067500-5540-70005;Water Utility Account No. 6407500-5540-91001;and Water Utility Account No. 6409152-5540.

ALTERNATIVES
Provide alternative direction to staff.

CEQA: Categorically Exempt from the California Environmental Quality Act(CEQA)pursuant to Section 15306.

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CITY OF UPLAND

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of January 13, 2025 by and between the City of Upland, a public agency organized and operating under the laws of the State of California with its principal place of business at 460 N. Euclid Avenue, Upland, CA 91786 ("City"), and H.R.

Green, an Iowa Corporation with its principal place of business at 1260 Corona Pointe Court, Corona, Ca, 92879 (hereinafter referred to as "Consultant"). City and Consultant are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement.

RECITALS
A. City is a public agency of the State of California and is in need of professional services for the following project:

Project No. 7345, 9152 — Grove Avenue Pavement Rehabilitation & Utility Improvements And
Project No. 7500-70005, 7500-91001 — 14th Street Pavement Rehabilitation & Utility Improvements.
(hereinafter referred to as "the Project").

B. Consultant is duly licensed and has the necessary qualifications to provide such services.

C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.

AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Services.

Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit "A."

2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit "B." b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $421,378.00. Payment for any work between $421,378.00 and $465,000.00 resulting from unforeseen conditions, changes in scope, etc. shall be at City's sole and absolute discretion. This amount is to cover all printing and related costs, and the City will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis. c. The City Manager may approve Additional Work, as further defined in Section 3, up to ten percent (10%) of the amount of the Agreement or fifty thousand dollars ($50,000.00). In no event shall the total sum of the agreement (original compensation amount 1

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and Additional Work) exceed fifty thousand dollars ($50,000.00). Any additional work in excess of this amount shall be approved by the City Council.

3. Additional Work.

If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

4. Maintenance of Records.

Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.

5. Term or Time of Performance.

The term of this Agreement shall be from January 13, 2025, to January 13, 2027, unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Project. Consultant shall perform its services in a prompt and timely manner within the term of this Agreement and shall commence performance upon receipt of written notice from the City to proceed ("Notice to Proceed"). The Notice to Proceed shall set forth the date of commencement of work.

Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notice from the City to proceed ("Notice to Proceed").

Consultant shall complete the services required hereunder within 180 calendar days. The Notice to Proceed shall set forth the date of commencement of work.

6. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non- performing party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; pandemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint.
b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.

7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. 2

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b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

8. Standard of Care
Consultant's services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions.

9. Assignment and Subconsultant
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder.

10. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided.
a. PERS Eligibility Indemnification
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System ("PERS") to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

11. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In 3

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addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
(1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Agreement (8) Property Damage
(9) Independent Contractors Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
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(iii) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention.
c. Workers' Compensation/Employer's Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the "Workers' Compensation and Insurance Act," Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer's Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers' compensation coverage of the same type and limits as specified in this section.
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein. "Covered Professional Services" as designated in the policy must specifically include work performed under this Agreement.
e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:

Combined Single Limit
Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 combined single limit Employer's Liability $1,000,000 per accident or disease Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
(ii) Defense costs shall be payable in addition to the limits. 5

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(iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer's equivalent) signed by the insurer's representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant's policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.

Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant's indemnification obligations to the City 6

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and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City may cancel this Agreement. (iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section.

Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.

12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, caused by any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney's fees and other related costs and expenses. Consultant's obligation to indemnify 7

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shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.
b. If Consultant's obligation to defend, indemnify, and/or hold harmless arises out of Consultant's performance of "design professional" services (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant's indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant's liability for such claim, including the cost to defend, shall not exceed the Consultant's proportionate percentage of fault.

13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects ("Prevailing Wage Laws"). If the services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor(Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. If the services are being performed as part of an applicable "public works" or "maintenance" project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing,the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant's sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant's performance of services, including any delay, shall be Consultant's sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.
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14. Verification of Employment Eligibility.

By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.

15. City Material Requirements.

Consultant is hereby made aware of the City's requirements regarding materials, as set forth in [Insert the name of the document that contains the City's standard material requirements], which are deemed to be a part of this Agreement.

16. Laws and Venue.

This Agreement shall be interpreted in accordance with the laws of the State of California.

If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Bernardino, State of California. 17 Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10)calendar days written notice to Consultant. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty(30)calendar days'written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant.
18 Documents. Except as otherwise provided in "Termination or Abandonment," above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City.

19. Organization
Consultant shall assign Steve Lorizo, PE, QSD, QSP as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.
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20. Limitation of Agreement.

This Agreement is limited to and includes only the work included in the Project described above.

21. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:

DISTRICT: CONSULTANT:

City of Upland H.R. Green
460 N. Euclid Avenue 1260 Corona Pointe Court
Upland, CA 91786 Suite, 305
Attn: Senior Engineer, Public Works Corona, CA 92879-5013 Attn: Steve Lorizo, PE, QSD, QSP
and shall be effective upon receipt thereof.

22. Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.

23. Equal Opportunity Employment.

Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

24. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.

25. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the remaining provisions unenforceable, invalid or illegal. 10

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26. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.

27. Non-Waiver
None of the provisions of this Agreement shall be considered waived by either Party, unless such waiver is specifically specified in writing.

28. Time of Essence
Time is of the essence for each and every provision of this Agreement.

29. City's Right to Employ Other Consultants
City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.

30. Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
[SIGNATURES ON FOLLOWING PAGE]
11

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SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT

BETWEEN CITY OF UPLAND
AND H.R. GREEN
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CITY OF UPLAND H.R. Green
[If Corporation, TWO SIGNATURES, President
OR Vice President AND Secretary OR Treasurer
REQUIRED]
By: By:

Bill Velto
Mayor
Its:

Printed Name:

ATTEST: By:

By:

Its:

Keri Johnson
City Clerk
Printed Name:

APPROVED AS TO FORM:

By:

Best Best & Krieger LLP
City Attorney
12

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2. Do you or your company/entity, or any agency on behalf of you or your company/entity, anticipate or plan to make any political contribution of more than $500 to any Upland City Council Member in the 12 months following any Council action related to your proposal or application? YES If yes, please identify the Council Member(s):
✓ NO
Answering yes to either of the two questions above does not preclude the Upland City Council from awarding a contract or approving an application or any subsequent action. It does, however, preclude the identified Council Member(s)from participating in any actions related to your proposal or application. 12/20/2024
Date Signature of authorized individual
HR Green Pacific, Inc.

Company/Applicant Name
(Levine Act definitions on reverse side)

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Any person who files an application for, or is the
Party subject of, a proceeding involving a license, permit, or Gov. Code 84308(a)(1) other entitlement for use.

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EXHIBIT A
Scope of Services
See attached Requests for Proposals
See Attached Proposal Received from HR Green
13

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CITY OF UPLAND
Public Works Department
Engineering Division
� OF UAL
wasommanoom

REQUEST FOR PROPOSALS
FOR

ENGINEERING DESIGN SERVICES
PROJECT No. 7345, 9152, GROVE AVENUE PAVEMENT

REHABILITATION & UTILITY IMPROVEMENTS
AND
Project No. 70005, 91001 14th STREET

PAVEMENT REHABILITATION & UTILITY IMPROVEMENTS
PROJECT LIMITS:

FOOTHILL BLVD. TO APPROX. 150' NORTH OF 15TH ST. (GROVE AVENUE) CAMPUS AVENUE TO GROVE AVENUE (14TH STREET)

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Request for Proposals Project No. 7345, 9152 - Grove Ave. Pavement Rehab and Utility Imp.

Engineering Services Project No. 70005, 91001 - 14th St. Pavement Rehab & Utility Imp.

Issue Date: May 30, 2024 Senior Engineer: Hector Gonzalez Due Date: June 20, 2024 Phone: (909) 291-2961 Thursday, 11:00 a.m. [email protected]

INTRODUCTION
Professional consultants are selected for City engineering projects based on demonstrated competence and professional qualifications necessary for the satisfactory performance of the services to be performed at fair and reasonable prices to the public agency. The City of Upland is requesting proposals from qualified civil engineering firms, licensed in the State of California, for the purpose of entering into a professional consultant services agreement to perform engineering design services in connection with pavement rehabilitation and utility improvements along Grove Avenue, from Foothill Boulevard to north of 15th Street (project No. 7345 & 9152) and 14th Street from Campus Avenue to Grove Avenue (Project No. 70005 & 91001). The City intends to award a Professional Services Agreement (Agreement), to a firm deemed to be most qualified to provide services as required by the City. The Agreement to be executed shall be in the form attached hereto as Attachment A.

The California Labor Code section 1770, et seq., requires that certain consultants and/or subconsultants on public works projects pay their workers based on the prevailing wage rates which are established and issued by the Department of Industrial Relations, ( http://www.dir.ca.gov) . Proposers of this RFP agree to adhere to the prevailing wage requirements and use the wage schedules applicable at the time the work is performed, which can be obtained from the Department of Industrial Relations Internet site at:
( http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm) .

Any consultant or subconsultant who submits a proposal or performs work that requires the payment of prevailing wages under the state law must be registered with the Department of Industrial Relations. This includes not only work performed by the building and construction trades, but also other types of work, including trucking, surveying, and material testing, if that work is subject to prevailing wage requirements.

PROJECT LOCATION AND BACKGROUND
Grove Avenue is a north/south directional roadway that carries approximately 2,300 vehicles per day and is classified as a Major Collector highway from Foothill Boulevard to 14th Street and a Local Street from 14th Street to 15th Street under the California Road System (CRS) Maps. 14th Street is an east/west directional roadway that carries approximately 2,800 vehicles per day and is classified as a Major Collector highway from Campus Avenue to Grove Avenue under the California Road System (CRS) Maps. The location of the proposed project is shown on the attached project location map (Attachment B). Firms submitting proposals are encouraged to visit the project area to review site conditions first hand.

The following table specifies the approximate roadway segment lengths on Grove Avenue and 14th Street with corresponding contemplated water and sewer infrastructure information:

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Request for Proposals Project No. 7345, 9152 - Grove Ave. Pavement Rehab and Utility Imp.

Engineering Services Project No. 70005, 91001 - 14th St. Pavement Rehab &Utility Imp.

Grove Avenue - Project No. 7345, 9152
Grove Ave. Street Segment
Feature Approximately 150' north of
15th St. to Anita Street
Segment Length (approx.) 3,400 Ft.

Curb to Curb Width (approx.) 40 Ft.

Proposed CML&C Water Main 10" dia. CML&C (3,400 LF)
Feature Grove Ave. Street Segment
Anita St. to Loma Sola Ave.

Segment Length (approx.) 170 Ft.

Curb to Curb Width (approx.) 52 Ft.

Proposed CML&C Water Main 10" dia. CML&C (170 LF)
Grove Ave. Street Segment
Feature Loma Sola Ave.
to
South Side of Foothill Blvd.

Segment Length (approx.) 700 Ft.

Curb to Curb Width (approx.) Varies
Proposed CML&C Water Main 10" dia. CML&C (700 LF)
14th Street - Project No. 70005, 91001
14TH Street Segment
Feature Campus Avenue
to
13th Avenue
Segment Length (approx.) 2,500 Ft.

Curb to Curb Width (approx.) 40 Ft.
14TH Street Segment
Feature 13th Avenue
to
Grove Avenue
Segment Length (approx.) 1200 Ft.

Curb to Curb Width (approx.) 40 Ft.

Proposed CML&C Water Main 10" dia. CML&C (1200 LF)

DESCRIPTION OF WORK
The purpose of this solicitation is to obtain the services of a licensed civil engineering firm to provide design services for the Grove Avenue Pavement Rehabilitation and Utility Improvements Project No. 7345, 9152 as well as the 14th Street Pavement Rehabilitation and Utility Improvements Project No. 70005, 91001. The improvements proposed under this project consist primarily of street infrastructure rehabilitation (i.e. curbs, gutters, sidewalks, curb ramps, asphalt pavement, etc.), installation of potable water main, and replacement of existing brick sewer manholes, all with associated appurtenances.

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Request for Proposals Project No. 7345, 9152 - Grove Ave. Pavement Rehab and Utility Imp.

Engineering Services Project No. 70005, 91001 - 14th St. Pavement Rehab & Utility Imp.

The Scope of Work includes the following:

Task 1 — Project Administration
It will be important for the Consultant to prepare and implement an efficient and effective Project Management Plan to keep the project on schedule. Consultant shall attend an adequate number of meetings to effectively manage the project and provide deliverables listed in other sections of the scope of work. At a minimum, Consultant should budget for the following items:

A) Project Schedule, Status Reports, Invoices, Administration

1. Prepare a project design schedule (for each of the two projects) and update schedule monthly.

2. Prepare and submit with invoice (for each of the two projects) monthly status reports providing an overview of progress made during the month and tasks to be accomplished the following month.

3. Submit separate invoices (for each of the two projects) which follow the task items provided in the hours/fee table provided with the proposal and/or used as a basis for the contract. Provide a brief narrative by task of the work performed during the billing cycle and copies of invoices for direct expenses.

B) Engineering Phase Meetings
a. Grove Avenue Pavement Rehabilitation and Utility Improvements:

1. Kickoff Meeting.

2. Project/Progress Meetings, as needed.

3. Attend one Project Community Meeting prior to 30% Submittal.

4. 30% Submittal Review.

5. 60% Submittal Review.

6. 100% Submittal Review (prior to signed mylars).
b. 14th Street Pavement Rehabilitation and Utility Improvements:

1. Kickoff Meeting.

2. Project/Progress Meetings, as needed.

3. Attend one Project Community Meeting prior to 30% Submittal.

4. 30% Submittal Review.

5. 60% Submittal Review.

6. 100% Submittal Review (prior to signed mylars).

Task 1 Deliverables:
a. Grove Avenue Pavement Rehabilitation and Utility Improvements:
1) Meeting Agendas & Minutes (electronic)
2) Monthly Status Reports (electronic)
3) Monthly Updated Project Schedules (electronic)
4) Monthly Invoices
b. 14th Street Pavement Rehabilitation and Utility Improvements:
1) Meeting Agendas & Minutes (electronic)
2) Monthly Status Reports (electronic)
3) Monthly Updated Project Schedules (electronic)
4) Monthly Invoices

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Request for Proposals Project No. 7345, 9152 - Grove Ave. Pavement Rehab and Utility Imp.

Engineering Services Project No. 70005, 91001 - 14th St. Pavement Rehab & Utility Imp.

Task 2 — Preliminary Design (30% Review)
Develop a preliminary design for each of the two projects to review with City staff.

An approximate 30% design level will constitute a Preliminary Design for each of the two projects. Some of the key elements to be included in the Preliminary Design are:
30% Design:
a. Grove Avenue Pavement Rehabilitation and Utility Improvements

1. Utility Research.

2. Geotechnical Investigation and Report.

3. Topographical Survey.

4. Permits required from other jurisdictions.

5. Preliminary Street Improvement Plans & Profiles.

6. Provide for consideration a minimum of 2 traffic calming design measures.

7. Preliminary Water Improvement Plans & Profiles.

8. Existing Pipeline relocations/realignments (if necessary). b. 14th Street Pavement Rehabilitation and Utility Improvements

1. Utility Research.

2. Geotechnical Investigation and Report.

3. Topographical Survey.

4. Permits required from other jurisdictions.

5. Preliminary Street Improvement Plans & Profiles.

6. Provide for consideration a minimum of 2 traffic calming design measures.

7. Preliminary Water Improvement Plans & Profiles.

8. Existing Pipeline relocations/realignments (if necessary).

Task 2 Deliverables:
a. Grove Avenue Pavement Rehabilitation and Utility Improvements 1) Copy of all utility notices sent and utility plans received (1 electronic pdf of each utility plan).
2) Geotechnical Investigation and Report (2 paper copies + electronic pdf).
3) Topographical Survey (2 paper copies + electronic pdf). 4) Draft Street Improvement Plans & Profiles (2 paper copies, 24"x36" + electronic pdf).
5) Draft Water Improvement Plans & Profiles (2 paper copies, 24"x36" + electronic pdf).
6) Draft traffic calming design measures for consideration. b. 14th Street Pavement Rehabilitation and Utility Improvements 1) Copy of all utility notices sent and utility plans received (1 electronic pdf of each utility plan).
2) Geotechnical Investigation and Report (2 paper copies + electronic pdf).
3) Topographical Survey (2 paper copies + electronic pdf). 4) Draft Street Improvement Plans & Profiles (2 paper copies, 24"x36" + electronic pdf).

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Request for Proposals Project No. 7345, 9152 - Grove Ave. Pavement Rehab and Utility Imp.

Engineering Services Project No. 70005, 91001 - 14th St. Pavement Rehab & Utility Imp. 5) Draft Water Improvement Plans & Profiles (2 paper copies, 24"x36" + electronic pdf).
6) Draft traffic calming design measures for consideration.

Task 3 — Design Review (60% Review)
Develop a design of the project to review with City staff. An approximate 60% design level will constitute a Design Review for this project. Some of the key elements to be included in the 60% Design are:
60% Design:
a. Grove Avenue Pavement Rehabilitation and Utility Improvements:

1. Utility Research should be complete. All existing utilities should be shown and identified on the various Plan & Profile Sheets.

2. Geotechnical Investigation and Report should be complete, stamped and sealed by the Geotechnical Engineer.

3. Topographical Survey should be complete, stamped and signed by a California Licensed Land Surveyor or California Licensed Civil Engineer authorized to practice Land Surveying.

4. 60% Street Improvement Plans & Profiles.

5. Roadway Cross Sections at 100-foot intervals.

6. 60% Water Improvement Plans & Profiles.

7. Existing Pipeline relocations/realignments (if necessary).

8. Preliminary Cost Estimate
b. 14th Street Pavement Rehabilitation and Utility Improvements:

1. Utility Research should be complete. All existing utilities should be shown and identified on the various Plan & Profile Sheets.

2. Geotechnical Investigation and Report should be complete, stamped and sealed by the Geotechnical Engineer.

3. Topographical Survey should be complete, stamped and signed by a California Licensed Land Surveyor or California Licensed Civil Engineer authorized to practice Land Surveying.

4. 60% Street Improvement Plans & Profiles.

5. Roadway Cross Sections at 100-foot intervals.

6. 60% Water Improvement Plans & Profiles.

7. Existing Pipeline relocations/realignments (if necessary).

8. Preliminary Cost Estimate
Task 3 Deliverables:
a. Grove Avenue Pavement Rehabilitation and Utility Improvements 1) Copy of all utility plans received (1 electronic pdf of each utility plan). 2) 100% complete Geotechnical Investigation and Report (2 paper copies + electronic pdf).
3) 100% complete Topographical Survey (2 paper copies, 24" x 36" + electronic AutoCAD and pdf).
4) 60% Street Improvement Plans & Profiles, Details, and Title Sheet (2 paper copies, 24"x36" + electronic pdf).
5) 60% Water Improvement Plans & Profiles, Details, and Title Sheet (2 paper copies, 24"x36" + electronic pdf).
6) 60% Signing & Striping Plans & Profiles, Details, and Title Sheet (2 paper copies, 24"x36" + electronic pdf).

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Request for Proposals Project No. 7345, 9152 - Grove Ave. Pavement Rehab and Utility Imp.

Engineering Services Project No. 70005, 91001 - 14th St. Pavement Rehab & Utility Imp. 7) Preliminary Cost Estimate reflecting the improvements to be constructed (2 paper copies + electronic Microsoft Excel format). b. 14th Street Pavement Rehabilitation and Utility Improvements 1) Copy of all utility plans received (1 electronic pdf of each utility plan). 2) 100% complete Geotechnical Investigation and Report (2 paper copies + electronic pdf).
3) 100% complete Topographical Survey (2 paper copies, 24" x 36" + electronic AutoCAD and pdf).
4) 60% Street Improvement Plans & Profiles, Details, and Title Sheet (2 paper copies, 24"x36" + electronic pdf).
5) 60% Water Improvement Plans & Profiles, Details, and Title Sheet (2 paper copies, 24"x36" + electronic pdf).
6) 60% Signing & Striping Plans & Profiles, Details, and Title Sheet (2 paper copies, 24"x36" + electronic pdf).
7) Preliminary Cost Estimate reflecting the improvements to be constructed (2 paper copies + electronic Microsoft Excel format).

Task 4 — Final Design and Preparation of Construction Documents (100%) Final Engineering Documents prepared by the Consultant shall include all engineering services required by the City to construct the necessary public improvements. Final Engineering shall include detailed engineering calculations, construction plan and profiles, special provisions, and engineer's cost estimates for the project that will enable the City to advertise and award the construction contract for the project.

Components of this task include:
100% Design:
a. Grove Avenue Pavement Rehabilitation and Utility Improvements:

1. 100% Street Improvement Plans & Profiles, Details, and Title Sheet.

2. 100% Water Improvement Plans & Profiles, Details, and Title Sheet.

3. 100% Signing & Striping Improvement Plans and Details.

4. Preparation of the Special Provisions portion of the Specifications.

Special Provisions shall include two sections, General Requirements and Definition of Bid Items.

5. Existing Pipeline relocations/realignments (if necessary). b. 14th Street Pavement Rehabilitation and Utility Improvements:

1. 100% Street Improvement Plans & Profiles, Details, and Title Sheet.

2. 100% Water Improvement Plans & Profiles, Details, and Title Sheet.

3. 100% Signing & Striping Improvement Plans and Details.

4. Preparation of the Special Provisions portion of the Specifications.

Special Provisions shall include two sections, General Requirements and Definition of Bid Items.

5. Existing Pipeline relocations/realignments (if necessary).

Task 4 Deliverables:
a. Grove Avenue Pavement Rehabilitation and Utility Improvements. 1) Engineering Stamped & Signed Street Improvement Plans & Profiles, Details, and Title Sheet (2 paper copies 24" x 36", 1 wet-signed mylar copy + electronic AutoCAD and pdf).

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Request for Proposals Project No. 7345, 9152 - Grove Ave. Pavement Rehab and Utility Imp.

Engineering Services Project No. 70005, 91001 - 14th St. Pavement Rehab & Utility Imp. 2) Engineering Stamped & Signed Water Improvement Plans & Profiles, Details, and Title Sheet (2 paper copies 24" x 36", 1 wet-signed mylar copy + electronic AutoCAD and pdf).
3) Engineering Stamped & Signed Signing & Striping Improvement Plans and Details (2 paper copies 24" x 36", 1 wet-signed mylar copy + electronic AutoCAD and pdf).
4) Special Provisions portion of the Specifications (1 paper copy, 8.5" x 11" + electronic in Microsoft Word format).
5) Engineer's Cost Estimate reflecting all improvements to be constructed (1 paper copy, 8.5" x 11" + electronic Microsoft Excel format). 6) Bid Schedule listing all the proposed bid items and quantities for the project (2 paper copies + electronic Microsoft Excel format). b. 14th Street Pavement Rehabilitation and Utility Improvements. 1) Engineering Stamped & Signed Street Improvement Plans & Profiles, Details, and Title Sheet (2 paper copies 24" x 36", 1 wet-signed mylar copy + electronic AutoCAD and pdf).
2) Engineering Stamped & Signed Water Improvement Plans & Profiles, Details, and Title Sheet (2 paper copies 24" x 36", 1 wet-signed mylar copy + electronic AutoCAD and pdf).
3) Engineering Stamped & Signed Signing & Striping Improvement Plans and Details (2 paper copies 24" x 36", 1 wet-signed mylar copy + electronic AutoCAD and pdf).
4) Special Provisions portion of the Specifications (1 paper copy, 8.5" x 11" + electronic in Microsoft Word format).
5) Engineer's Cost Estimate reflecting all improvements to be constructed (1 paper copy, 8.5" x 11" + electronic Microsoft Excel format). 6) Bid Schedule listing all the proposed bid items and quantities for the project (2 paper copies + electronic Microsoft Excel format).

Utility Research
The Consultant is required to research and notify in writing all utilities within the project area, including but not limited to potable water, recycled water, sewer, storm drain, traffic signal facilities, electrical, telephone, gas, cable television, fiber optic, etc. Utility As-Builts will need to be obtained and cross-referenced with topographical field survey handholes, pull boxes, manholes, vaults, power poles, etc. All existing utilities, both overhead and underground, must be accurately shown and called out on the Improvement Plans.

The consultant will be required to provide copies of all utility plans received from respective agencies/utility owners to the City. The City will provide all available City-owned facility records at no cost to the consultant.

Geotechnical Investigation & Report
The Consultant is required to provide a geotechnical investigation to assess and recommend an appropriate roadway structural pavement section for:
a. Project No. 7345, 9152 - Grove Avenue, from Foothill Boulevard to north of 15th Street
b. Project No. 70005, 91001 - 14th Street from Campus Avenue to Grove Avenue.

The City anticipates the general scope of services to include the following:

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Request for Proposals Project No. 7345, 9152 - Grove Ave. Pavement Rehab and Utility Imp.

Engineering Services Project No. 70005, 91001 - 14th St. Pavement Rehab & Utility Imp. • Obtain a no-fee encroachment permit from the City for subsurface investigation within the street, and coordinate boring/coring locations with the City Engineer in advance to the field work.
• Field mark boring/coring locations and contact Underground Service Alert (USA).

Provide City with USA ticket number.
• Utilize traffic control in accordance with the Manual for Uniform Traffic Control Devices (MUTCD).
• Conduct a minimum of 16 borings/cores as follows:

O 8 along Grove Avenue
0 8 along 14th Street.
• Repair all boring/coring locations with asphalt cold patch. • Test the selected samples of subsurface soils to verify the soil classification and determine the soil engineering properties. Laboratory testing will be required and shall include moisture content, in place density, laboratory compaction, consolidation, direct shear, sieve analysis, soluble sulfate content and evaluation of soil corrosiveness.
• Evaluate all data obtained and formulate recommendations for groundwater mitigation (if any given Upland soil), excavation characteristics, backfill, and other geotechnical factors.
• Prepare separate detailed Geotechnical Investigation Report presenting findings, conclusions, and recommendations for:
o Grove Avenue from Foothill Boulevard to North of 15th Street o 14th Street from Campus Avenue to Grove Avenue
Topographical Survey
The survey limits for the anticipated improvements described above are shown on the attached map (Attachment B). The Consultant will be required to perform a thorough topographic survey for the preparation of a complete and accurate set of improvement plans and specifications. In certain instances, the consultant may want to provide the topographical survey using aerial photography, which may not provide enough detail below the tree canopies. Prior to doing so, the consultant shall first discuss the method with the City's Engineering Manager. Approval by the City is required before the method can be used.

The topographical survey will consist of the following:
• Establish horizontal and vertical control that will serve as the framework of the survey. The City's vertical and horizontal datum shall be used, and survey control for future construction shall be set.
• Locate all survey monuments (i.e. Nail & Tag) located on the sidewalks and/or top of curbs that may require re-setting by a Licensed Land Surveyor upon construction completion. These monuments are sometimes set as offsets to property corners and are on the prolongation of the property line.
• Locate all Right-of-Way boundaries as well as fence and wall lines. • Locate all visible concrete features such as high points, low points, curbs, gutters, cross gutters, driveways, sidewalks, curb ramps, spandrels, concrete improvements between back of curb and front of sidewalk, walkways that join adjacent to the back of sidewalk, etc.
• Locate all visible water features such as valve cans, water meter boxes, fire hydrants, etc.

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Request for Proposals Project No. 7345, 9152 - Grove Ave. Pavement Rehab and Utility Imp.

Engineering Services Project No. 70005, 91001 - 14th St. Pavement Rehab & Utility Imp. • Locate all visible sewer and storm drain features such as manholes (including brick manholes), cleanouts, catch basins, etc.
• Locate all utility infrastructure such as street lights, gas meters, electrical vaults, power poles, guy wires, meter pedestals, etc.
• Locate all visible typical neighborhood features such as parkway trees and mailboxes.
• Locate the street centerline and/or offset crown line and grade breaks. Determine elevations along and across the centerline/crown line for plotting profiles and cross sections. The survey shall include full sections at 100-foot minimum intervals from 10 feet east/north of the east/north ROW boundary, to 10 feet west/south of the west/south ROW boundary. Intermediate points shall include, but are not limited to, street centerline/crown line; front and back of sidewalks; top of curbs; flowline and lip of gutters; lane lines; and grade breaks. Where it is not possible to take shots beyond the ROW line due to obstructions, the last shot shall be taken as close to the ROW line as possible, but in no event shall the back of sidewalk not be shot. • Plot the centerline/crown line profile and cross sections using AutoCAD. Existing elevations shall be shown in parentheses.
• Draw the topographic map using AutoCAD. The topographic map will be used as a construction base drawing. Consultant shall show all visible features as well as underground utilities of record (i.e. potable and recycled water pipelines, sewer mains and laterals, storm drain pipelines, electrical conduits, telephone conduits, fiber optic conduits, cable television conduits, gas mains, traffic signal conduits, etc.

Improvement Plans, Special Provisions, Cost Estimate, and Bid Schedule All improvements shall be designed per City of Upland Standards, American Public Works Association (APWA) Standards, American Water Works Association (AWWA) Standards, and Caltrans Standards.

The Consultant shall prepare both preliminary and final design plan and profile sheets for Street, and Water improvement plans, Specifications and Cost Estimates. Sewer Improvements may be shown on the Street Improvement Plans or as a separate utility plan.

Design plans shall be prepared on 24" x 36" sheets in AutoCAD format (most current City version) using City of Upland border information. All final mylar sheets shall have a minimum thickness of four (4) mils. Drawings produced will eventually be scanned by the City, therefore all lettering shall have a minimum height of 0.10". All lines and letters should be clear, sharp, and distinct. Uniformity in size of figures shall be maintained in presenting a particular class of information. Notes and dimensions shall read from the bottom or from the right.

Title Sheet(s)
Title Sheets shall include the title of the project (job), a vicinity map showing Upland in relationship to surrounding communities, a location map showing the project limits, a list of all abbreviations used, benchmark data, basis of bearings, general notes, construction notes, an index for the drawings, and references. If general notes become extensive, then all general notes shall be placed on a second sheet.

Plan & Profile Sheet(s)
Plans shall be drawn at a minimum scale of 1" = 40' horizontal and 1" = 4' vertical.

If greater detail is required, the horizontal scale may be increased to 1" = 20' in

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Request for Proposals Project No. 7345, 9152 - Grove Ave. Pavement Rehab and Utility Imp.

Engineering Services Project No. 70005, 91001 - 14th St. Pavement Rehab & Utility Imp. order to improve clarity. On steep grades, it may be necessary to change the vertical scale to 1" = 8'. Benchmark data shall be shown on all sheets. The City's standard title block shall include the title of the project, the project limits, and the type of work covered on that sheet.

Detail Sheet(s)
Detailed sheets shall be provided to show items such as trench sections, connection details, lateral profiles for connecting mains, etc. All detail sheets shall use the City's Standard Title Block.

Street Improvements
Street Improvements shall include construction/reconstruction of the following where determined deficient:
• Curb & Gutter
• Sidewalk
• Driveway Approaches
• Cross Gutters
• Spandrels
• Curb Ramps in conformance with current ADA requirements (i.e. slope, yellow detectable warning devices, no lip at gutter, etc.)
• Removal and reconstruction of asphalt concrete pavement. Thickness and material type will be based on the geotechnical investigation and the City's in- house engineering experience. City anticipates, at a minimum, of constructing a 2-inch thick top cap utilizing ARHM. Base course shall be determined from subsurface investigation.
• Restoration of landscaping
• Replacement of existing brick sewer and storm drain manholes with new precast concrete manhole structures. Manhole shall be replaced with like kind (i.e. drop manholes shall be replaced with new drop manholes and added clean-out).
• Adjustment of utility valve covers and manholes to the finished grade. • Pavement Striping and Signing. Striping shall include crosswalks, lane lines, channelizing lines, pavement markings, reflective pavement markers, etc.

Water Improvements
Water Improvements shall include construction of the following:
• New CML&C Water Main on Grove Avenue, from Foothill Boulevard to North of 15th Street. Joints to be fully welded.
• New CML&C Water Main on 14th Street, from 13th Avenue to Grove Avenue.

Joints to be fully welded.
• Connections of new water main to existing mains from side streets and alleys.

Lateral profiles will be required and are typically shown on Detail Sheets. • Installation of new resilient seat gate valves.
• Tie-over and/or installation of new 6" fire hydrant assemblies to achieve a 300' max spacing limit.
• Replacement of existing water service laterals with new copper laterals. All copper laterals shall have a minimum diameter of 1 inch. • Installation of blow-offs and/or air vacuum release valves as required. • Tie-over of existing fire hydrant detector check assemblies. • Trench bedding, backfill, and pavement repair detail. City prefers to use CAB backfill instead of native material.

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Request for Proposals Project No. 7345, 9152 - Grove Ave. Pavement Rehab and Utility Imp.

Engineering Services Project No. 70005, 91001 - 14th St. Pavement Rehab & Utility Imp.

Traffic Signal Improvements
Traffic Signal Improvements at the intersection of Campus Avenue and 14th Street shall be constructed in accordance with the Manual of Uniform Traffic Control Devices (MUTCD) and any California Supplements. Traffic Signal Improvements shall include construction of the following:
• Installation of Video image detection system for North/South/East/West Traffic phase of intersection, Include all processors, Etc. • Installation of Emergency Preemption devices.
• Installation of Uninterrupted Power Supply (UPS) and Battery Back-up System.
• Installation of a new 2070 controller (McCain)
• Prepare, stamp & provide new timing sheet.

Traffic signal improvements shall be identified under the special provisions section of the project specifications.

Signing and Striping Improvements
Signing and Striping Improvements shall be constructed in accordance with the Manual of Uniform Traffic Control Devices (MUTCD) and any California Supplements.

Signing and Striping shall include construction of the following:
• Replacement of obliterated striping and pavement markings such as lane lines, channelizing lines, crosswalks, bike lanes, pavement symbols, pavement legends, reflective pavement markers, buttons, etc. • Replacement of old signs that no longer meet MUTCD reflectivity requirements such as Regulatory Signs, Parking Restriction Signs, Warning Signs, etc.
• Implementation of Traffic Calming Measures as concluded from discussions with the City.

Special Provisions
The City shall be responsible for the General Provisions and assembly of the Specifications for the Project. The Special Provisions portion of the Specifications shall be prepared by the Consultant and shall consist of two sections, General Requirements and Definition of Bid Items. All Special Provisions for the various items of work shall be provided to the City in an organized and orderly format with continuity throughout. This requirement is especially important if the Consultant will be using sub-consultants for portions of the design. The City will provide a sample set of Special Provisions from a previously completed project upon request by the Consultant.
• General Requirements shall discuss the description of the work to be performed by the Contractor; utilities, including utility contacts from the respective owners and protection of utilities; Completion and Acceptance of the Work; Liquidated Damages; Construction Start Date and Time of Completion; Working Hours; Notification of Residents and Businesses; Temporary Traffic Control, including control for pedestrians; Storage of Materials and Equipment; Contractor's Responsibility to Safeguard Materials & Equipment; Material Testing; Order of Work; Cooperation with Other Work in the area; Protection of Trees, Sprinkler Systems, and Landscaping, including how to handle roots encountered and coordination with the City's

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Request for Proposals Project No. 7345, 9152 - Grove Ave. Pavement Rehab and Utility Imp.

Engineering Services Project No. 70005, 91001 - 14th St. Pavement Rehab & Utility Imp.

Arborist; Changes in Work; Suspension of Work; Noncompliance with Plans and Specifications; Site Access; Construction Water; Safety; Shop Drawings; Record Drawings (As-Builts); Clean-up; Permits and Licenses needed for the construction; AQMD Dust Requirements; Meetings including pre- construction; NPDES Requirements; Preparation of a Storm Water Pollution Prevention Plan (SWPPP) by the Contractor; Mobilization by the Contractor. • Definition of Bid Items shall include a description of all work items to be constructed by the Contractor.

Cost Estimate
Consultant shall provide two cost estimates to the City. The first estimate shall be provided at the 60% design stage and will be considered preliminary. The second cost estimate shall be provided at the 100% submittal stage and shall include all costs associated with the contemplated work to be undertaken, identified by bid items. Cost estimates shall include the bid item description, quantities, units of measure, unit cost, sub totals for each bid item, and total cost.

Bid Schedule
Consultant shall provide a Bid Schedule listing all bid items required for construction of the proposed improvements, quantities, and units of measure. City has provided a sample bid schedule for Consultant's use (Attachment C).

SCHEDULE
ITEM DATE
Issuance of RFP May 30, 2024
Proposal Submittal Deadline June 20, 2024
11:00 a.m.

Anticipated City Review of June 24 — July 15, 2024
Proposals Received
Consultant Interviews Week of July 15th, 2024
(If Necessary)
City Council Award September 09, 2024
Notice to Proceed September 23, 2024
100% Submittal of signed and March 10, 2025
sealed mylars ready for bidding

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Request for Proposals Project No. 7345, 9152 - Grove Ave. Pavement Rehab and Utility Imp.

Engineering Services Project No. 70005, 91001 - 14th St. Pavement Rehab & Utility Imp.

PROPOSAL REQUIREMENTS
A. CONSULTANT PROPOSAL ENVELOPE "A"
Envelope "A" shall consist of the technical proposal and shall contain the following information:

1. Name, address, telephone number, and California Professional Engineer Registration Number of the responsible person in charge.

2. A project approach for all work describing how the consultant and any proposed subconsultants plan to accomplish the tasks described, including an estimate of the level of effort (personnel hours) to be expended.

3. A discussion of the proposed project schedule for each phase of the project and what methods your firm will use to meet the proposed schedule.

4. A description of similar projects, maximum of three, recently performed by the firm with dates, locations, and names and telephone numbers of contact persons. The City would prefer projects in which the Consultant's proposed team members had direct participation.

5. Any requested modifications to the City's standard Professional Services Agreement (copy enclosed).

6. A digital copy of technical proposal in PDF format.

B. CONSULTANT PROPOSAL ENVELOPE "B"
Envelope "B" shall consist of the fee schedule and shall be marked:

CITY OF UPLAND,
Project No. 7345 & 9152, Grove Avenue Pavement Rehabilitation and Utility Improvements
Project No. 70005 & 91001, 14th Street Pavement Rehabilitation and Utility Improvements
ENVELOPE "B" — FEE PROPOSAL — DO NOT OPEN".

The fee schedule shall include the number of personnel hours, sub-consultants, and other direct costs listed by item and phase. In addition, a current hourly fee schedule shall be included, along with a "Not-to-Exceed" or a "Lump Sum" total project fee.

SELECTION CRITERIA
The City of Upland utilizes qualifications based selection criteria. The following selection criteria will be used in evaluating the proposals and selecting the successful firm. These criteria are not listed in any order of priority.

1. The performance and qualifications of the firm and the proposed project team members on similar projects.

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Request for Proposals Project No. 7345, 9152 - Grove Ave. Pavement Rehab and Utility Imp.

Engineering Services Project No. 70005, 91001 - 14th St. Pavement Rehab & Utility Imp.

2. The proposed project approach and scope of services, and the matter of completeness in which they are presented in the proposal.

3. Timeline for the design, the ability to commence work immediately, and completing the Plans, Special Provisions, Bid Schedule, and Cost Estimate, which would enable the City to implement and bid the project by March 10, 2025.

4. Accessibility to the office of the consultant with the primary responsibility assignment.

5. Estimate of the level of effort (personnel hours) to be expended.

Selection of the successful firm will be performed by the City Selection Committee. The Committee may, at its option, decide to conduct interviews during the selection process.

Arrangements for compensation may be negotiated after the firm is selected. The firm shall enter into a formal Agreement with the City based upon the contents of the RFP, the firm's proposal, and any addenda. The City's standard form of Agreement is enclosed for your review.

The Consultant shall carefully review the Agreement, especially in regards to the indemnity and insurance provisions, and include with the proposal a description of any exceptions requested to the Agreement. If there are no exceptions, a statement to that effect shall be included in the proposal.

DISCLAIMER
This Request for Proposal does not commit the City to award a contract, or to pay any costs incurred in the preparation and submittal of Consultant's proposal. The City reserves the right to extend the due date for the proposal, to accept or reject any or all proposals received as a result of this request, to negotiate with any qualified firm, to cancel this Request for Proposal in part or in its entirety, and to procure alternate or additional consulting services. The City may require the selected firm to participate in negotiations and to submit such technical, fee, or other revisions of their proposals as may result from negotiations.

PROPOSALS TO REMAIN OPEN
The Proposer shall guarantee that all contents of their proposal shall be valid for a period of ninety (90) calendar days following the due date of the proposals.

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Request for Proposals Project No. 7345, 9152 - Grove Ave. Pavement Rehab and Utility Imp.

Engineering Services Project No. 70005, 91001 - 14th St. Pavement Rehab & Utility Imp.

SUBMITTAL OF PROPOSALS
Four (4) copies of the proposal shall be submitted in two separate sealed envelopes:
1) Envelope "A" shall contain the technical proposal with responses relating to the proposed scope of services, qualifications, relevant experience, and similar projects. 2) Envelope "B" shall contain the fee to provide services for the work and the terms thereof as described in Envelope "A", including maximum limits not to be exceeded.

The proposals shall be submitted to:

Bob Critchfield, PE Mailing Address:

Engineering Manager 460 N. Euclid Avenue
City of Upland Upland, CA 91786
Public Works Department
Engineering Division
1370 N. Benson Avenue
Upland, CA 91786
While proposals may be mailed, the City encourages Consultants to hand-deliver proposals to the Public Works Department on 1370 N. Benson Avenue to ensure the proposal is received by the City prior to the submission deadline. Questions regarding this Request for Proposal or requests for additional background information may be directed to:

Hector Gonzalez, P.E.

Senior Engineer
Phone: (909) 291-2961
E-Mail: [email protected]
Proposal shall be submitted no later than 11:00 a.m. on Thursday, June 20, 2024.

Telegraphic, telephonic, as well as postmarks and late proposals will not be accepted. All proposals received by the Public Works Counter after 11:00 a.m. shall be considered late and will be returned unopened.

Enclosures:
• Attachment "A" - Agreement for Professional Consultant Services • Attachment "B" - Project Location and Survey Limits Map • Attachment "C" - Sample Bid Schedule

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ATTACHMENT"A"

CITY OF UPLAND

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of , 20 by and between the City of Upland, a public agency organized and operating under the laws of the State of California with its principal place of business at 460 N. Euclid Avenue, Upland, CA 91786 ("City"), and [***INSERT NAME***], a [***INSERT TYPE OF ENTITY - CORPORATION, PARTNERSHIP, SOLE PROPRIETORSHIP OR OTHER LEGAL ENTITY***] with its principal place of business at [***INSERT ADDRESS***] (hereinafter referred to as "Consultant"). City and Consultant are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement.

RECITALS
A. City is a public agency of the State of California and is in need of professional services for the following project:

Project No. 7345, 9142 — Grove Avenue Pavement Rehabilitation & Utility Improvements And
Project No. 7500-70005, 7500-91001 — 14th Street Pavement Rehabilitation & Utility Improvements.
(hereinafter referred to as "the Project").

B. Consultant is duly licensed and has the necessary qualifications to provide such services.

C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.

AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Services.

Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit "A."

2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit "B." b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $ . This amount is to cover all printing and related costs, and the City will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.
c. The City Manager may approve Additional Work, as further defined in Section 3, up to ten percent (10°/0) of the amount of the Agreement or fifty thousand dollars 1

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ATTACHMENT"A"
($50,000.00). In no event shall the total sum of the agreement (original compensation amount and Additional Work) exceed fifty thousand dollars ($50,000.00). Any additional work in excess of this amount shall be approved by the City Council.

3. Additional Work.

4. Maintenance of Records.

5. Term or Time of Performance.

The term of this Agreement shall be from [Insert start date] to [Insert end date], unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Project. Consultant shall perform its services in a prompt and timely manner within the term of this Agreement and shall commence performance upon receipt of written notice from the City to proceed ("Notice to Proceed"). The Notice to Proceed shall set forth the date of commencement of work.

Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notice from the City to proceed ("Notice to Proceed").

Consultant shall complete the services required hereunder within The Notice to Proceed shall set forth the date of commencement of work.

7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. 2

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ATTACHMENT"A"
b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

11. Insurance. [City Risk Manager to Review] Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance 3

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ATTACHMENT"A"
required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
(1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Agreement (8) Property Damage
(9) Independent Contractors Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
4

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(iii) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention.
c. Workers' Compensation/Employer's Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the "Workers' Compensation and Insurance Act," Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer's Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers' compensation coverage of the same type and limits as specified in this section.
d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein.

This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form specifically designed to protect against acts, errors or omissions of the Consultant. "Covered Professional Services" as designated in the policy must specifically include work performed under this Agreement. The policy must"pay on behalf of"the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:

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ATTACHMENT"A"
(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer's equivalent) signed by the insurer's representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant's policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.

Further the limits set forth herein shall not be construed to relieve the Consultant from liability in 6

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ATTACHMENT"A"
excess of such coverage, nor shall it limit the Consultant's indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section.

12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel of City's choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or 7

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ATTACHMENT"A"
omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney's fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.
b. If Consultant's obligation to defend, indemnify, and/or hold harmless arises out of Consultant's performance of "design professional" services (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant's indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant's liability for such claim, including the cost to defend, shall not exceed the Consultant's proportionate percentage of fault.

13. California Labor Code Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects ("Prevailing Wage Laws"). If the services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor(Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. If the services are being performed as part of an applicable "public works" or "maintenance" project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant's sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant's performance of services, including any delay, shall be Consultant's sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from 8

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ATTACHMENT"A"
any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor.

14. Verification of Employment Eligibility.

15. City Material Requirements.

16. Laws and Venue.

This Agreement shall be interpreted in accordance with the laws of the State of California.

19. Organization
9

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ATTACHMENT"A"
Consultant shall assign as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.

20. Limitation of Agreement.

This Agreement is limited to and includes only the work included in the Project described above.

DISTRICT: CONSULTANT:

City of Upland [***INSERT NAME, ADDRESS & CONTACT 460 N. Euclid Avenue PERSON***]
Upland, CA 91786
Attn: [***INSERT NAME & DEPARTMENT***]
and shall be effective upon receipt thereof.

22. Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.

23. Equal Opportunity Employment.

25. Severability
10

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ATTACHMENT"A"
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the remaining provisions unenforceable, invalid or illegal.

27. Non-Waiver
None of the provisions of this Agreement shall be considered waived by either Party, unless such waiver is specifically specified in writing.

28. Time of Essence
Time is of the essence for each and every provision of this Agreement.

29. City's Right to Employ Other Consultants
City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.

31. Federal Requirements [***INCLUDE THIS SECTION ONLY IF APPLICABLE; DELETE OTHERWISE AND DELETE ASSOCIATED EXHIBIT. YOU MAY ALSO NEED TO INCLUDE SOME INFORMATION IN THE RFP DUE TO FEDERAL FUNDING GUIDELINES.

CONSULT LEGAL COUNSEL IF NECESSARY***]
When funding for the services is provided, in whole or in part, by an agency of the federal government, Consultant shall also fully and adequately comply with the provisions included in Exhibit "D" (Federal Requirements) attached hereto and incorporated herein by reference ("Federal Requirements"). With respect to any conflict between such Federal Requirements and the terms of this Agreement and/or the provisions of state law, the more stringent requirement shall control.
[SIGNATURES ON FOLLOWING PAGE]
11

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ATTACHMENT"A"

SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT

BETWEEN CITY OF UPLAND
AND [***INSERT NAME***]
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CITY OF UPLAND [INSERT NAME OF CONSULTANT]
By: By:
[INSERT NAME]
[INSERT TITLE] Its:

Printed Name:

ATTEST:

By:
[INSERT TITLE]
12

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ATTACHMENT"A"

EXHIBIT A
Scope of Services
13

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ATTACHMENT"A"

EXHIBIT B
Schedule of Charges/Payments
Consultant will invoice City on a monthly cycle. Consultant will include with each invoice a detailed progress report that indicates the amount of budget spent on each task. Consultant will inform City regarding any out-of-scope work being performed by Consultant. This is a time-and-materials contract.
14

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ATTACHMENT"A"

EXHIBIT C
Activity Schedule
15

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ATTACHMENT"A"

EXHIBIT D
Federal Requirements
16

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ATTACHMENT "B"
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NOTE: SURVEY LIMITS SHALL _ -.d r i — .. ',:- '. "y /1 i4' kr ' t_.., BE 100' BEYOND ECR/BCR OF u7 - , -- '" tl,i ti:.,- I��CURBS. fH 'r1 . le,MIN I lit 4 VI
- .., bi- , V �.
'�""` ry _ .` ' Foothill Boulevard ' 4 s 'N.T.S ;�. effiaile.. 'Fl: alb! F 4...,♦'� , • i/ . �, '4 ►— w l"' 7,F<l-' r. t • — . .1.... . or Lr
F. - -7$
/• 1+ F r
gF

CITY OF UPLAND
DEPARTMENT OF PUBLIC WORKS ENGINEERING DIVISION

PROJECT LOCATION AND SURVEY MAP
Project:

Grove Avenue Pavement Rehabilitation & Utility Improvements From Foothill Boulevard to North of 15th Street
&
14th Street Pavement Rehabilitation and Utility Improvements From Campus Avenue to Grove Avenue.

Page 188 of 237 ends

ATTACHMENT "C"

BID SCHEDULE

ALPINE STREET, VERNON DRIVE & PALM AVENUE

PAVEMENT REHABILITATION & UTILITY IMPROVEMENTS
Name of Bidder:

The undersigned, having examined the proposed Contracts and having visited the site and examined the conditions affecting the work, hereby and agrees to furnish all labor, materials, equipment, and appliances, and perform operations necessary to complete the work as required by said proposed Contract Documents, excluding work of alternates for.

BASE BID
ITEM DESCRIPTION QUANTITY UNIT UNIT ITEM COST NO. PRICE (Subtotal)
PART A— GENERAL ITEMS 1-7)
1 Traffic & Pedestrian Control, Construction 1 LS $ $ Phasing, Public Convenience & Safety
2 Furnish, Install, Maintain and Remove 4 EA $ $ Project Identification Signs
3 Construction Surveying 1 LS $ $ 4 Storm Water Pollution Prevention Plan & 1 LS $ $ Implementation
5 Furnish Record Drawings 1 LS $ $ 6 Potholing and Utility Verification. Supply 1 LS $ $ Potholing Data to City Engineer
7 Trench Shoring and Safety for Water 1 LS $ $ Improvements
PART B — STREET IMPROVEMENTS (ITEMS 8-44)
8 Unclassified Excavation (Final Pay 1,800 CY $ $ Quantity)
9 Asphalt Rubber Hot Mix (ARHM-GG-C PG 1,500 TON $ $ 64-16)
10 Dense Graded Asphalt Concrete (DGAC) 2,200 TON $ $ Base Course Type B PG 64-10 (per Typical
Sections)
ALPINE STREET,VERNON DRIVE&PALM AVENUE _ 27 _ BID FORMS

PAVEMENT REHABILITATION&UTILITY

IMPROVEMENTS

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ITEM DESCRIPTION QUANTITY UNIT UNIT ITEM COST NO. PRICE (Subtotal)
Sawcut & Remove Ex. and Construct New
11 780 SF $ $
6" P.C.C. Driveway per SPPWC Std. Plan
No. 110-2 (Type C, W & R per Plan)
12 Sawcut & Remove Ex. and Construct New 950 SF $ $ 6" P.C.C. Driveway per SPPWC Std. Plan
No. 110-2 (Type A or B, W & X per Plan)
13 Sawcut & Remove Ex. and Construct New 880 SF $ $ 4" P.C.C. Driveway per SPPWC Std. Plan
No. 110-2 (Type C, W & R per Plan)
14 Sawcut & Remove Ex. and Construct New 1,960 SF $ $ 4" P.C.C. Driveway per SPPWC Std. Plan
No. 110-2 (Type A or B, W & X per Plan)
Sawcut & Remove Ex. and Construct
P.C.C. Curb Ramp per SPPWC Std. Plan
15 No. 111-5 with Retaining Curb & Fed 11 EA $ $ Yellow Detectable Warning Devices per
Federal & State ADA Guidelines (Case and
Type per Plan)
Sawcut & Remove Ex. and Construct New
16 22,640 SF $ $
4" P.C.C. Sidewalk per SPPWC Std. Plan
No. 112-2
Sawcut & Remove Ex. and Construct New
P.C.C. Curb & Gutter per SPPWC Std. Plan
17 No. 120-2 Type A2-6 and City of Upland 1,950 LF $ $ Std. No. CU-R2 Type A (Modified Variable
Curb Face, W=1.5')
Sawcut & Remove Ex. and Construct New
P.C.C. Curb & Gutter per SPPWC Std. Plan
18 No. 120-2 Type A2-8 and City of Upland 3,970 LF $ $ Std. No. CU-R2 Type C (Modified Variable
Curb Face, W=2')
Sawcut & Remove Ex. and Construct
19 P.C.C. Alley Intersection per SPPWC Std. 1,070 SF $ $ Plan No. 130-2 (Modified per Plan)
ALPINE STREET,VERNON DRIVE&PALM AVENUE _ 28 - BID FORMS

PAVEMENT REHABILITATION&UTILITY

IMPROVEMENTS

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ITEM DESCRIPTION QUANTITY UNIT UNIT ITEM COST NO. PRICE (Subtotal)
20 Sawcut & Remove Ex. and Construct 2,200 SF $ $ P.C.C. Cross Gutter per SPPWC Std. Plan
No. 122-2 (Modified per Plan)
Install Yellow Detectable Warning Devices
21 per Federal & State ADA Guidelines on 20 SF $ $ Existing Ramp
22 Regrade Planter and Retrofit Existing 1 LS $ $ Irrigation as Required by the Engineer
23 Sawcut & Remove Ex. and Construct Slot 430 SF $ $ Paving per Detail "A" on Sheet 2 of Plans
24 Sawcut & Remove Ex. and Construct 15 LF $ $ P.C.C. Longitudinal Gutter per SPPWC Std.

Plan No. 122-2 (Modified per Plan)
25 Adjust Water Valve Can and Cover to 1 EA $ $ Grade
26 Adjust Manhole Frame and Cover to Grade 2 EA $ $ per City Std. Dwg. No. CU-Z-3
27 Remove Existing Tree and Roots 1 EA $ $ Remove Existing Manhole and Construct
28 New Manhole per SPPWC Std. Plan No. 2 EA $ $ 200-3 and Reconnect Existing Sewer Pipes
to New Manhole
29 Install 12" Thermoplastic White Limit Line 61 LF $ $ per Std. Plan A24E
30 Install Thermoplastic Crosswalk per Std. 199 LF $ $ Plan A24F (Basic) Color White Unless
Otherwise Noted
31 Install Solid Double Yellow Line per Std. 142 LF $ $ Plan A20A, per Detail 21
32 Install Thermoplastic Crosswalk per Std. 396 SF $ $ Plan A24F (Ladder) Color White
ALPINE STREET,VERNON DRIVE&PALM AVENUE _ 29 _ BID FORMS

PAVEMENT REHABILITATION&UTILITY

IMPROVEMENTS

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ITEM DESCRIPTION QUANTITY UNIT UNIT ITEM COST NO. PRICE (Subtotal)
33 Install Thermoplastic Pavement Legend as 110 SF $ $ Shown and per Caltrans Std. Plans
34 Remove Ex. Traffic Sign & Post and Install 13 EA $ $ New Sign and Post as Noted
35 Install New Traffic Sign on New Post and/or 12 EA $ $ on Street Light Pole as Shown
36 Place Blue Reflective Fire Hydrant 7 EA $ $ Pavement Marker per Figure 3B-102(CA)
per California MUTCD
37 Install Yield Line per Std. Plan A24E 36 LF $ $ 38 Remove Ex. Sign as Noted 1 EA $ $ 39 Paint New Curb Red (2 Coats) 60 LF $ $ 40 Sandblast Existing Curb and Repaint with 2 27 LF $ $ Coats of Red Paint
41 Over-excavation* 200 CY $ $
42 Crushed Miscellaneous Base 400 TON $ $ (Over-excavation)*
Remove Existing Bollard and Footing and
43 Install Removable Bollard per Detail D on 2 EA $ $ Sheet 2 of Plans and Restore Surface and
Striping
Remove Existing Fence and Construct New
44 Wooden Fence per City Stds. Remove Ex. 1 LS $ $ Bushes, Relocate 2 Small Trees, and Place
Fabric, Rock & Pavers (Similar to Vernon)
PART C —WATER IMPROVEMENTS (ITEMS 45-59)
45 Furnish & Install 8" CML&C Class 300 Steel 3,400 LF $ $ Water Line & Fittings (Joints Fully Welded)
per City Water Std. Dwg. No. W.23
46 Furnish & Install 8" Gate Valve per City 17 EA $ $ Water Std. Dwg. No. W.07 & W.09
ALPINE STREET,VERNON DRIVE&PALM AVENUE _ 30 _ BID FORMS

PAVEMENT REHABILITATION&UTILITY

IMPROVEMENTS

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ITEM DESCRIPTION QUANTITY UNIT UNIT ITEM COST NO. PRICE (Subtotal)
47 Furnish & Install 8" CML&C Tee with Thrust 5 EA $ $ Block per City Water Std. Dwg. No. W.24
Furnish & Install 8" CML&C Bend with
48 Thrust Block per City Water Std. Dwg. No. 24 EA $ $ W.24 (Angle per Plan)
Hot Tap Existing 8" Water Line with an 8"
49 Tapping Sleeve, 8" Tapping Valve and 1 EA $ $ Thrust Blocks per City Water Std. Dwg. No.

W.06 & W.24
50 Furnish & Install 2" Service Lateral, Meter 1 EA $ and Box per City Water Std. Dwg. No. W.03
and Connect to Existing Customer Service
Furnish & Install 1.5" Service Lateral, New
51 Meter and Box per City Water Std. Dwg. 4 EA $ $ No. W.03 and Connect to Existing
Customer Service
Furnish & Install 1" Service Lateral, New
52 Meter and Box per City Water Std. Dwg. 47 EA $ $ No. W.01 & W.02 and Connect to Existing
Customer Service
53 Furnish & Install 6" Fire Hydrant Assembly 9 EA $ $ per City Water Std. Dwg. No. W.05
Remove Ex. Interfering Pipe & Connect to
54 Existing Water Line with Butt-Strap per 3 EA $ $ Detail Sheet 8 of Plans (Size per Plan)
55 Remove, Salvage and Deliver Existing Fire 9 EA $ $ Hydrant as Directed by the Engineer
Remove Ex. Interfering Pipe and Install
Reducer (Size per Plan)with Thrust Block
56 per City Water Std. Dwg. No. W.24 & 3 EA $ Connect to Existing Water Line (Size per
Plan)
ALPINE STREET,VERNON DRIVE&PALM AVENUE _ 31 _ BID FORMS

PAVEMENT REHABILITATION&UTILITY

IMPROVEMENTS

Page 193 of 237 ends

ITEM DESCRIPTION QUANTITY UNIT UNIT ITEM COST NO. PRICE (Subtotal)
Remove Ex. Interfering and Install Adaptor
57 with Blind Flange & Thrust Block per City 1 EA $ $ Water Std. Dwg. No. W.24
Cut, Plug and Install Blind Flange or
58 Abandon Ex. Water Main per City Std. Dwg. 1 LS $ $ No. W.10 and W.24
Install 1" Air Release Valve per City Water
59 Std. Dwg. No. W.13 (Exact Location to be 2 EA $ $ Field Determined by the City)
PART D — STREET LIGHTING & ELECTRICAL IMPROVEMENTS (ITEMS 60-66) Furnish & Install Street Light, Including
60 Luminaire, Foundation & PCC Pad 14 EA $ $ (42"x42"x6") as Required in Landscape
Areas per Plans
61 Furnish and Install PVC Conduits & 4,200 LF $ $ Spacers per Detail 4 on Sheet 18 of Plans
62 Furnish and Install Conductors and Splices 8,000 LF $ $ per Plans
63 Furnish and Install Pull Box per Detail 2 on 17 EA $ $ Sheet 18 of Plans
64 Replace Existing Fixture with LED Acorn 1 EA $ $ 65 Furnish & Install Electrical Service with 1 EA $ $ Foundation
66 Furnish & Install Temporary Lighting & 1 LS $ $ Electrical Service and Poles*
(In Figures) $

TOTAL BASE
BID
(ITEMS 1-66) (In Words)
ALPINE STREET,VERNON DRIVE&PALM AVENUE _ 32 _ BID FORMS

PAVEMENT REHABILITATION&UTILITY

IMPROVEMENTS

Page 194 of 237 ends

The basis for award of contract shall be the Contractor's Base Bid only.

TOTAL BASE BID PRICE BASED ON BID SCHEDULE
Total Base Bid in Figures
The costs for any Work shown or required in the Contract Documents, but not specifically identified as a line item are to be included in the related line items and no additional compensation shall be due to Contractor for the performance of the Work.

All blank spaces appearing above must be filled in. Failure to fill in any blank spaces may render the bid non-responsive. In case of discrepancy between the Unit Price and Item Cost set forth for a unit basis item, the Unit Price shall prevail and be utilized as the basis for determining the lowest responsive, responsible Bidder. However, if the amount set forth as a Unit Price is ambiguous, unintelligible or uncertain for any cause, or is omitted, or is the same amount as the entry in the Item Cost column, then the amount set forth in the Item Cost column for the item shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the Unit Price.

For purposes of evaluating Bids, the City will correct any apparent errors in the extension of unit prices and any apparent errors in the addition of lump sum and extended prices.

The estimated quantities for Unit Price items are for purposes of comparing Bids only and the City makes no representation that the actual quantities of work performed will not vary from the estimates. Final payment shall be determined by the Engineer from measured quantities of work performed based upon the Unit Price.

The undersigned agrees that this Bid Schedule constitutes a firm offer to the City which cannot be withdrawn for the number of calendar days indicated in the Notice Inviting Bids from and after the Bid opening, or until a Contract for the Work is fully executed by the City and a third party, whichever is earlier.

If the Contract Documents specify Alternate Bid items, the City can choose to include any, all, or none of the Alternate Bid items in the Work. If the City selects any of the Alternate Bid items, the corresponding Alternate Bid prices shall be added to or deducted from Base Bid Price for the Work. The City can award/select Alternate Bid items at any time(s).

ALPINE STREET,VERNON DRIVE&PALM AVENUE _ 33 _ BID FORMS

PAVEMENT REHABILITATION&UTILITY

IMPROVEMENTS

Page 195 of 237 ends

NOTES:

1. Determination of the lowest bidder will be based upon the "TOTAL BASE BID" price indicated in the Bid Schedule above.

2. All amounts and totals given in the Bid Schedule will be subject to verification by the Contractor. In case of variation between the unit cost and amount shown by bidder, the unit cost will be considered to be his/her bid.

3. The price bid shall include all State, Federal, and other taxes applicable to the project, and shall be a firm offer for a period of 90 calendar days after the date of bid opening.

4. Acknowledge receipt of all Addenda. The cover sheet of each addendum issued is signed by the Contractor and attached herewith.

5. Unbalanced bids will be considered sufficient grounds for rejection of the entire bid. An unbalanced bid is defined as a bid containing lump sum or unit bid items which do not reasonably reflect actual costs, plus reasonable share of the anticipated profits, overhead costs, and other indirect costs attributable to the performance of the work in question.

6. The quantities listed in the above Bid Form are estimates shown for bid comparison only.

Payment will be made at the Contract Unit Price for the actual quantities constructed, based upon field measurements or certified weight tickets where appropriate. The City does not, expressly or by implication, agree that the actual amount of work will correspond therewith, and reserves the right to increase or decrease the amount of any class or portion of the work, or to omit portions of the work, as may be deemed necessary or advisable by the Engineer.

In case of variation between the unit cost and amount shown by bidder, the unit cost will be considered to be his/her bid.

7. The City reserves the right to delete one or more bid items, and/or to increase or decrease the quantities of any bid item.

8. *Indicates bid item that may or may not be used.

The undersigned, under penalty of perjury, acknowledges that they are authorized by the bidding Contractor to submit a bid for said Contractor
Respectfully submitted:

Name of Bidder
Signature
Name and Title
Dated
ALPINE STREET,VERNON DRIVE&PALM AVENUE _ 34 _ BID FORMS

PAVEMENT REHABILITATION&UTILITY

IMPROVEMENTS

Page 196 of 237 ends

Engineering Design Services
..4 Project No. 7345, 9152, Grove Avenue Pavement Rehabilitation I
& Utility Improvements and Project No. 7005, 91001 14th Street H RG reen a Pavement Rehabilitation & Utility Improvements PACIFIC PROPOSAL FOR
JUNE 20, 2024
City of Upland
F
,
...�;,.a� �. - .._ >- � - fit✓ $ _�- _,� � w
s.-; . i
Y" "''
_ t M ` t
Steve Loriso, PE, QSD/QSP
1260 Corona Pointe Court I Suite 305
Corona, CA 92879-5013
Office 855.900.4742 + Mobile 909.630.2577
[email protected]

Page 197 of 237 ends

Table of Contents

Page 1 ends

Page 3 ends

Page 9 ends

Page 10 ends

HRGreen®

Page 14 ends

Appendix Resumes PACIFIC

CELEBRATING
YEARSj_
v

Page 198 of 237 ends

1. Cover Letter
1—FRJ
►1260 Corona Pointe Court Suite 305
Corona, CA 92879
Main 855.900.4742 + Fax 713.965.0044
HRGreen® ►HRGREEN.COM

PACIFIC
June 20, 2024
Bob Critchfield, PE
Engineering Manager
City of Upland
Public Works Department
Engineering Division
1370 N. Benson Avenue
Upland, CA 91786
Re: Engineering Design Services I Project No. 7345, 9152 and Project No. 70005, 91001 Dear Bob and Other Selection Committee Members,
Residents, businesses, visitors, and public safety services depend heavily on Upland's roadways for the delivery of services that would be compromised without a dependable street network. The City has identified two critical roadways (Grove Avenue and 14th Avenue), classified as a Major Collector highways, for necessary repairs (street infrastructure, new potable water main, manhole replacement, etc.) to proactively address street deterioration in order to continue to serve the community in a reliable and efficient manner. The selected consultant must deliver these design services in a timely and cost-efficient manner.

As a local consultant, currently providing civil engineering solutions for infrastructure improvements throughout San Bernardino County and Southern California, HR Green Pacific, Inc. (HR Green) has the prior experience, local knowledge and qualified staff to assist the City achieve your goals for this project. HR Green is committed to delivering timely, well-designed projects and has the proven track-record for similar design efforts. Our responsive and effective quality services have led to strong client relationships and a reputation for meeting and exceeding goals. Some of our key differentiators reflect how we will help the City of Upland:
► UNPARALLELED PAVEMENT REHABILITATION EXPERIENCE: Our team has designed over 100 centerline miles of pavement rehabilitation in just the last 3 years.We provide innovative strategies to maximize funding for municipalities throughout Southern California, including fast-tracking $50 million in improvements within 18 months for one Inland Empire city. ► PROVEN PAVEMENT REHABILITATION DELIVERY: Our Project Manager, Steve Loriso, PE, QSD/QSP has successfully delivered street projects for many local agencies throughout Southern California using this same design team, ensuring valuable staff continuity. Our hands-on leaders are well-versed in all pavement management strategies, standards, and construction methods. ► NO CONFLICT OF INTEREST: We exclusively serve public agencies in Southern California, giving you peace of mind. Moreover, by currently serving as Upland's civil plan check consultant, HR Green is very familiar with your design standards and requirements.

HR Greene I Building Communities.Improving Lives.

Page 199 of 237 ends

I—FRJ
►Bob Critchfield

Page 2 of 2 ends

H RG reen® June 20, 2024

PACIFIC
► TECHNICAL PROFICIENCY/INNOVATIVE SOLUTIONS TO DELIVERY QUALITY AND STREAMLINE PROCESSES: Leveraging an unparalleled depth of consulting experience, innovative thinking, best practices, and leading-edge technologies, we deliver services that save you time and money, and enhance operations.

Our staff will implement proven processes to maximize the City's return on investment. HR Green has vast knowledge of pavement technology and applications in addition to a senior staff member that previously served as the National President of APWA. He and other HR Green staff are continually called upon to speak on the latest pavement management processes.
► DEMONSTRATED SUCCESS: HR Green's proven past performance is a key indicator of future success. Our unmatched municipal engineering experience on similar projects is demonstrated through successful project delivery. We invite you to contact our references to hear firsthand about our team's effectiveness.

We acknowledge receipt of Memorandum 1, dated June 13, 2024 ,and Memorandum 2, dated June 17, 2024.

HR Green's Vice President Timothy Hartnett is authorized to bind the company. Steve Loriso, PE, QSD/QSP, our proposed Project Manager, will be our day-to-day management contact. We will protect the City's interests by providing comprehensive, quality, responsive, technically proficient, and timely services while proactively anticipating your needs and communicating throughout all phases.

Sincerely,
HR GREEN PACIFIC, INC.
-74.— 7/17 cji Ilitiecte."44
Steve Loriso, PE, QSD/QSP (PE#64701) Timothy J. Hartnett Project Manager Vice President
0: 855.900.4742
C: 909.630.2577
E: [email protected]

Page 200 of 237 ends

2. Project Approach

PROJECT UNDERSTANDING
HR Green has a long history of assisting municipal clients _'. ; 4 1 ., 3 51 with their infrastructure projects from infancy through �# _ design and into construction. The City of Upland is in
need of pavement rehabilitation, water main replacement, ' -- manhole replacements, signal improvements and =' pedestrian (ADA) improvements along the Grove Avenues, x; and 14th Street corridors. There is also a goal to potentially •; introduce traffic calming measures to each corridor. We have a track record of successful completion of such
projects throughout Southern California.
g Figure 1: Example of Non-Compliant ADA Curb Ramp at 13th Our team has a great understanding of the challenges Street and Grove Ave. and opportunities to improve the project areas for both ISSUE: Street Infrastructure Rehabilitation pedestrian and vehicle transportation, along with a staged approach for water main replacement that minimizes the ► As noted in the RFP there were many pavement issues inconvenience to adjacent properties owners. Every project that can be addressed with this project including cross is unique; each offering specific challenges, opportunities, gutter replacement, spandrel replacement, driveway and goals. We believe our approach will demonstrate our approach replacement, curb and gutter replacement, specific understanding of your project. and sidewalk replacement. Some of these issues can be addressed at the same time, including the following
Below you will find detailed explanations of the challenges/ example of a curb ramp, curb replacement and opportunities we have noted from site visits to observe sidewalk replacement all in the same location at E 14th existing conditions, witnessing traffic flows, and grasping Street and Grove Avenue. potential project issues. The following observations were noted as key issues for the proposed improvements:

ISSUE: Non-Compliant ADA Curb Ramps
► Compliant ADA curb ramps are a valued commodity
amongst government agencies and cities. HR Green a . has helped dozens of agencies to become compliant — := ' in Southern California. There appears to be 11
intersections with potentially 29 to 31 ramps that will need to be rectified/added. Through our tour of the
project, there appear to be a number of ramps that
only need a nose grind and the addition of truncated Figure 2: Curb Replacement, Sidewalk Replacement and Curb domes to be compliant. Others may require an Ramp Addition at 14th Street and Grove Ave. expansion on the topside landing to be compliant, Traffic calming design measures can be incorporated and yet a number will require a full replacement. HR while addressing non-compliant ADA curb ramps and Green can provide the best and most economical pavement rehabilitation items and is discussed in more solution, in the least amount of time by analyzing the detail in the developing alternatives section. non-compliant issues related to the ramps and make
the appropriate recommendation to fix or replace the
ramps.

IHTa Engineering Design Services
HRGreen® City of Upland
P A C I F I C Page PQt®fi237

PAVEMENT REHABILITATION
HR Green's Award-Winning Work for the City of Moreno pavement I Valley Pavement Rehabilitation Services rehabilitation HR Green provided full plan preparation for 135 design arterial/collector street segments totaling over 80 solutions centerline miles. To expedite the project, HR Green optimize -- - assigned a comprehensive design team to conduct long-term field reviews, mapping, utility coordination, pavement performance, �� { recommendations, and signing/stripinglans er the �"`,. � p p
cost City's circulation and bicycle master plans. efficiency, The project included grinding, overlaying, or slurry and sustainability. Our engineers take a comprehensive sealing arterial and collector streets citywide. In approach, integrating pavement management strategies addition to pavement rehabilitation, the work involved with complete street principles to deliver durable, multi- new signing, striping, Class II/III bikeways, and bicycle modal roads that serve all users. boulevards. HR Green designed corridors accounting for From preliminary evaluation through final construction the City's bicycle/pedestrian plan and existing parking. documents, our team is involved every step of the way. The project also upgraded over 200 ADA ramps. At We develop innovative design treatments tailored to each the City's request, HR Green completed the first unique project's technical requirements, stakeholder needs, project within 6 months and the second in 4 life cycle costs, and environmental context. Pavement additional months. rehabilitation solutions emphasize low-impact development The $50 million Citywide Pavement Rehabilitation practices, recycled materials, and forward thinking Program significantly improved road quality, safety, and techniques to maximize service life. access. Originally planned for 10 years, the project was ► Pavement Condition ►Traffic Signal Modification completed in just 18 months using federal recovery and Surveys and Testing and Interconnect Design state gas tax funding. This project received three ► Pavement Management ► Drainage Evaluation and state and regional awards.

System Implementation Design
► Rehabilitation Strategy ► Utility Coordination and PROJECT APPROACH and Treatment Selection Subsurface Investigations The project team has created a unique approach that will ► Pavement Design and ► Cost Estimating and Life demonstrate our ability to develop technical alternatives, Structural Analysis Cycle Cost Analysis creatively provide solutions to problems, and to understand ► Multi-Modal/Complete ► Sustainable Pavement what is most critical to you and the citizens of your Streets Integration Strategies and LEED community. It is anticipated the project will include:
►ADA Ramp Upgrades and Documentation ► Project Administration Accessibility Design ► Streetscape, Hardscape, ► Utility Research ► Corridor Studies and and Landscape Design
Traffic Analysis ► Public Outreach and ► Geotechnical Investigation & Report Stakeholder Engagement ►Topographical Survey
.;'...r n , l'' ,
k ;,� y ► Improvement Plans, Special Provisions, Cost / Estimate, and Bid Schedule
` � > Preliminary Design (30%)
r Design Review (60%)
i> Final Design and Preparation of Construction
Documents (100%)
IHTa Engineering Design Services
HRGreen® City of Upland �
PACIFIC Page + g�® 237

»Street Improvements with utilities impacted by the project will ensure that »Water Improvements needed relocations can be scheduled and do not impede construction. Finally, a well-prepared set of construction »Traffic Signal Improvements documents will ensure a top-quality project completed »Signing and Striping Improvements on schedule and on budget. Factors that may impact the project budget include:
»Special Provisions ► Project location, size, schedule, constraints, and construction staging.

CRITICAL TASKS ► Bidding climate/timing, contractor capacity and price trends for various materials.

In the Request for Proposals, the City included an
exceptionally detailed, and very well thought out scope of ►Various construction methods may require specific services. Below is a list of critical tasks that define our equipment, operating clearances or on-site material approach and will lead to the best possible outcome as we storage space. progress into the scope of services. ► Risk management that is inherent to underground

1. IDENTIFY EXISTING CONDITIONS construction projects, such as "buried surprises".

This step in the process involves documenting specific ► Construction document quality and completeness. characteristics and features in the project footprint Use of procedures, equipment and materials and identifies opportunities and constraints for new consistent with accepted standards and practices. improvements. The most important types of data include
roadway geometry, existing underground infrastructure, ► Verification and validation of existing conditions and existing overhead utilities, and existing rights-of-way. features to avoid surprises.

2. EVALUATE EXISTING CONDITIONS ►Anticipating, addressing and complying with Existing conditions are evaluated as to how they relate to necessary permit and approval processes. project goals and recommended design guidelines. The ► Schedule that considers various factors including purpose of this comparison is to identify the location, type specific regional traffic needs and access needs. and magnitude of existing deficiencies. This step is critical 5. IDENTIFY RECOMMENDED GOALS, OBJECTIVES in providing valuable direction in the development of new AND OPPORTUNITIES alternatives.

3. UTILITY COORDINATION Addressing goals and objectives early in the process has several advantages. First, they create awareness,
The project team offers experience in coordinating with and second, they provide direction in the development of private utility companies. This includes notifying and alternatives. Finally, they create a set of criteria against securing as-built drawings for all utilities within the project which alternatives will be objectively evaluated. A typical area. It is also recommended that Utility Coordination set of objectives could include:

Meetings be held after the 30% and 60% submittals to Improve the expected life cycle of the proposed further coordinate any potential adjustments or relocations. roadway We will also work with the utility companies to establish corridors for relocation. ► Promoting safety for both motorists and pedestrians

4. PROJECT SCHEDULE AND BUDGET ► Providing reasonably convenient access to adjacent With the goal of final documents submittal by March 10, properties during construction
2025, it will be critical to establish design criteria early in ► Improving corridor image and aesthetics the design development process. Also, early coordination IHTa Engineering Design Services
HRGreen® City of Upland 1111111111

PACIFIC

6. DEVELOP ALTERNATIVES ► Grove Avenue, Anita Street to Loma Sola Avenue, Identifying segments of the corridor which may need to is a 52' wide roadway that transitions from two lanes to be addressed differently based on existing characteristics the north into 4 lanes to the south. It also represents a and adjacent land use. The following segments could each transition from residential to commercial land use. The Anita Street and Loma Sola Avenue intersections are
require unique alternatives: both "T" configurations. This segment of roadway does ► Grove Avenue, from approximately 150' north of offer potential for traffic calming to mitigate speeds 15th Street to Anita Street, is primarily a two-lane between the two different adjacent land uses. Perhaps roadway with parking on each side. The adjacent land the use of tapers, islands, intersection bulbs and signage use is single family residential. There are mature trees could help be possibilities in this area to present a sense on both sides of the roadway. The intersections of of entrance/exit between residential and commercial. 15th Street, Loma Sola Court/Loma Sola Avenue, and The water main work should be located in such a 13th Street would a lend themselves to bulbs at each manner to accommodate the use of the existing main intersection to narrow travel lanes and calm traffic, until the new main is activated. Also, access to adjacent while also improving the distance pedestrians need to properties will need to be considered during the staging travel to cross the streets. The 14th Street intersection of the work. is a very significant intersection. Traffic calming,
pedestrian safety, and effective turning movements are - important. Perhaps a combination of bulbs, islands,
and signage could be used to enhance this intersection.

Figure 3 shows a potential traffic calming layout with
intersection bulbs that will also assist in addressing the ' '. . non-compliant ADA curb ramps at this intersection. The '` water main improvements should be located in such a
manner to maintain use in the existing main until the
new main is ready to be activated. Also, local access to properties will need to be considered during the staging of the work.
"Jr_ V .- Figure 4: Potential Traffic Calming Measure - Choker(Caltrans _ .
. Traffic Calming Guide)
:.
► 14th Street, Campus Avenue to 13th Avenue,
transitions from a 3-lane configuration at the Campus
E4TFi rri, Avenue intersection to a 2-lane configuration, with parking on each side, heading east. The adjacent
L..1:
land use to the north is commercial until just west of
Lu Fernando Avenue. The remainder of the corridor on the > north, and the entire south side, is primarily residential. "E •r . _ I There are no residential driveways accessing 14th Street 0 until east of Fernando Avenue. The City is requesting cc
1 0 0 traffic signal enhancements to the Campus Avenue intersection as part of this project. The Spruce and
Figure 3: Potential Traffic Calming Layout with Intersection Bulbs Oakwood intersections are private, and don't offer many at 14th Street and Grove Ave. opportunities in the way of traffic calming. The Edgfield Street and Fernando Avenue intersections would seem
to lend themselves to bulbs at the intersections to
narrow lanes for traffic calming and to better facilitate pedestrian crossings of 14th Street. The 13th Avenue
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intersection is a 4-way stop. It is highly recommended +rF T this intersection be enhanced potentially using bulbs and -' - r • signage to improve pedestrian safety and traffic calming. .

No water main work is anticipated in this segment of the '- : M_:_ ti .� 5 project. Access to adjacent properties will need to be • considered during the staging of the work.
4 •
•
•
a r x ' • : •�_ : . .,' • Figure 6: Looking East at 14th Street and Alta Ave. ice L
Subsurface ground water issues should be considered
when doing pavement structure design. Mitigation
r. -'- - possibilities could include drainable subbase and longitudinal subdrains.

Figure 5: Potential Traffic Calming Measure—Speed Feedback 7. EVALUATE ALTERNATIVES Signs (Caftans Traffic Calming Guide} Following the development of the alternatives, each will ► 14th Street, from 13th Avenue to Grove Avenue, be evaluated against the project goals and objectives. is primarily a two-lane roadway with parking on each Using this as guidance, a preferred alternative will be side. The adjacent land use is residential, with some implemented, using one or a combination of the conceptual driveway accesses to the street. There are mature alternatives, modified as necessary to meet the project trees on both sides of the roadway. The Alta Avenue goals and objectives. intersection is a 4-way stop. As a result of drainage HR Green ultimately wants your project to be from north to south, there are significant dips across successful in addressing your community's needs. the 14th Street pavement. This intersection could be This approach and our experience in successfully enhanced with bulbs or signage to promote traffic executing these tasks will provide great benefit calming and pedestrian safety. However, the distance to the City. We have taken a thorough look at this between the 13th Avenue, Alta Avenue and Monte Verde project, identified some key issues, and started to Avenue intersections is such that bulbs could be left provide some recommendations to navigate those out of this intersection without much impact to traffic same issues. We take this very same approach calming. Consideration should also be given to potential throughout all of our projects so we are maximizing improvements to vehicle ride across the intersection. value to our clients and those they serve.

The Monte Verde Avenue intersection is a 4-way stop.

This intersection should be enhanced using bulbs and
signage to promote traffic calming and pedestrian safety.

The water main improvements should be located in such
a manner to maintain use in the existing main until the new main is ready to be activated. Also, local access to properties will need to be considered during the staging of the work.
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LEVEL OF EFFORT
HR GREEN, PACIFIC, INC. - LEVEL OF EFFORT I I -
PROJECT NAME:GROVE AVE AND 14TH STREET PAVEMENT REHABILITATION AND UTILITY IMPROVEMENTS PROJECT NUMBER:2403208
CLIENT:CITY OF UPLAND HRGreen.

CLIENT CONTACT:BOB CRITCHFIELD
PROJECT MANAGER:STEVE LORISO PACIFIC
MI I TOTAL HOURS 8 80 168 20 IIMII1336 TASK DESCRIPTION OF TASK PIC QA/QC PM SR LEAD PROJ STAFF STAFF

ENGR DSNR ENGR ENGR II ENGR I
ROJECT ADMINISTRATION(GROVE) 4 12 80 0 0 0 0 ROJECT ADMINISTRATION(14TH) 12 64 0 0 n 0 TRELIMINARY DESIGN(GROVE) 8 011. II 0 52 11111.0

2.1a Utility Research 4 8

2.2a Geotechnical Investigation 2 2

2.3a Topographic Survey 2 2

2.4a Preliminary Design Plans 4 4 40 108 220

2.5a Preliminary Cost Estimate 2 4 8 8 RELIMINARY DESIGN(14TH) 88 0 218

2.1b Utility Research 4 _ 8

2.2b Geotechnical Investigation 2 2

2.3b Topographic Survey 2 2

2.4b Preliminary Design Plans 4 4 40 80 200

2.5b Preliminary Cost Estimate 2 4 8 8 iMiro)(GROVE) JIML 0 10 4 0 84 Illti 376

3.1a 60%Improvement Plans 8 4 80 200 360

3.2a 60%Cost Estimate 2 4 8 16

3.1b 60%Improvement Plans 8 4 16 48 140 40 316

3.2b 60%Cost Estimate 2 4 8 16

AL DESIGN AND CONSTRUCTION DOCUMENTS
GROVE)

4.1a 100%Improvement Plans 4 4 16 20 90

4.2a 100%Cost Estimate 2 4 4 8

4.3a Special Provisions 101 2 16 20

4.4a Final Mylar Improvement Plans 2 4 12 8 MIN _ ` 36 52

4.1b 100%Improvement Plans 4 4 4 12 16 20 54

4.2b 100%Cost Estimate 2 4 4 8 -

4.3b Special Provisions 2 16 20

4.4b Final Mylar Improvement Plans I 2 4 12 8 I�Ha Engineering Design Services
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3. Project Schedule
Our Project Manager, Steve Loriso, PE, QSD/QSP, will be accessible and responsive to you at all junctures. This approach requires careful listening to your input. We invite active participation from you as part of our team. Your voice is crucial to the success of this management approach. HR Green will monitor schedule and budget, workload, and critical project element completion items to maintain schedule for each individual. A task-by-task detailed schedule has been developed as detailed below. In addition, HR Green will apply cost and schedule trending for the project to include any potential changes based on discussions or meetings. This open line of communication will allow the project to progress minimizing rework or surprises. HR Green establishes a communication plan at the beginning of every project in order to establish protocols to keep information flowing. In addition to establishing communication with the City, we will establish clear lines of communication with our subconsultant team, any and all review agencies, and any appropriate stakeholders.

We understand that an efficient and informed process benefits everyone involved from a time, cost, and consistency basis. Even though you should feel free to call your Project Manager anytime, we will hold meetings throughout the process to keep you informed of progress. HR Green is well known for our ability to maintain project schedules. Our managers use Microsoft Project in conjunction with Deltek Vantagepoint to manage our talent and resources. Overbooking staff only creates stress and actually decreases quality; therefore, we not only look at the project at hand, but we analyze the office workload across a nine-month period to ensure that all our projects meet the agreed upon deadlines as well as our high standards. Our team assigned to provide these services creates the core design group and utilizes Company-wide resources to make certain that project schedules are being met and the necessary staff is assigned to meet schedules. HR Green staff has effectively utilized these best-practice tools and processes to deliver projects within budget and schedule for all our client agencies in California and throughout the U.S.

I
Project Phases and Tasks SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH PROJECT ADMINISTRATION (NTP 9/23/24) •

PRELIMINARY DESIGN -DATA COLLECTION/INVESTIGATIONS
Utility Research
Geotechnical Investigation and Report
Topographical Survey
Prepare/Submit 30% Package
City Review(2 weeks)
Prepare/Submit 60% Package
City Review(2 weeks)
FINAL DESIGN AND CONSTRUCTION DOCUMENTS (100%)
Prepare/Submit 100% Package
City Review(2 weeks)
Final Construction Documents (3/10/25)
LEGEND
Task Summary
HR Green Phase/Task
City Review Time
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PACIFIC

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Oakland/Santa Fe Water Main REFERENCE
City of Hemet Chris Lopez
Former City Manager
HR Green prepared the plans, specifications, and cost estimate for the replacement of approximately 1.5 miles of the City's aging 14" CML&CSP water transmission main which (now Interim City Manager delivers water from their Park Hill Tank Site to Florida Avenue (SR 74). Design details were for City of Livingston P: 951.966.419gston
included for all connections to the existing tank site and pump house. The water main E: [email protected] had several failures due to the deterioration of the internal steel liner. This main is critical for delivering water from the Park Hill well/tank site throughout the system. In addition to upsizing the existing 14" pipe to 16", an additional 8" distribution main was designed to pull all of the service laterals and other connections from the transmission main. Pavement resurfacing was also included in the project to provide for a smooth road surface after "HR Green has been successful construction of the water improvements. performing City Engineering, Design Completed: 2023 project support, plan checking, and g p development reviews for the City
of Hemet since January 2019. HR
Green is an ideal fit for combining
experience with value by reducing
the amount of paper,time,travel,
and costs."
Chris Lopez
Former City Manager

KEY PERSONNEL
► Steve Loriso, PE, QSD/QSP
► Chase Keys, PE
► Trent MacDonald
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�, i A t ..___ _ii, 0 ilii,i) A=: — - _ Towne Avenue Street Improvements
City of Claremont REFERENCE
Towne Avenue is a main north/south corridor in Claremont, and one of only two roads Maria Tipping in Claremont with access to the 210 freeway, making it one of the heaviest used routes City Engineer in the city. HR Green provided design services for improvements to Towne Avenue that City of Claremont incorporated "complete streets." This design included the addition of two new locations of 207 Harvard Avenue raised center medians, entry monuments for both directions and new median and parkway Claremont, CA 91711 landscaping throughout the project limits. P: 909.399.5474 E: [email protected].

New bulb outs were also incorporated into the design to slow down traffic and allow ca.us for a more comfortable and safer path for pedestrians when crossing the street. New Class IV protected bike lanes and bike boxes at the intersections were designed to KEY PERSONNEL increase visibility and better serve bicyclists, while improving the driveability of the road ► Steve Loriso, PE, QSD/QSP for motorists. Driving lanes and bike paths were designed to be separated by small, ► Chase Keys, PE landscaped medians reducing stress of both bicyclists and motorists. ► Art Casillas, Eli Traffic signal enhancements were also part of the project. Such improvements included ► Trent MacDonald upgraded signal lights, Intelligent Accessible Pedestrian Systems (APS) addition of ► Brian Jahn, PE protected permissive left movements, and new video detection. Other features and amenities included pavement rehabilitation, sidewalk and driveway replacement and new ADA ramps to conform with the latest ADA requirements. HR Green also designed "green street" components, incorporating Modular Wetland devices at existing catch basins and infiltration trenches within the center medians when possible.

Currently, HR Green is providing construction management and inspection services. Design Completed: 2022
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•ems \: k -:_ -MN
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2021-2022 Citywide Pavement Rehabilitation
City of Moreno Valley REFERENCE
Quang Nguyen, PE, MPA,
CHALLENGE: The City of Moreno Valley, with a population of 200,000+ is a rapidly Senior Engineer growing community with hundreds of miles of deferred pavement maintenance. With additional funding incoming for infrastructure improvements, but limited in-house staff, City of Moreno Valley 14177 Frederick Street
the City needed consultant assistance to prepare plans for the much needed Citywide Moreno Valley, CA 92553 Pavement Rehabilitation Program. P: 951.413.3159 E: [email protected]
SOLUTION: The City engaged HR Green to provide full plan preparation for 135 arterial/ collector street segments totaling more than eighty (80) centerline miles. To expedite the project HR Green assigned a full service design team to provide extensive field reviews, "HR Green has consistently exceeded base mapping, utility coordination, pavement rehabilitation recommendations and design, our expectations in providing and signing and striping plans per the City's General Circulation Plans and Bicycle Master the transportation engineering/ Plan. planning services.The on-site
engineers have demonstrated strong
HR Green provided the street improvement and signing and striping plans for more than expertiseroes . in the land entitlement team
process. Furthermore,the team
80 miles of arterial/collector streets between two projects and ten phases. The project has excellent communication included the grind and overlay or slurry seal of arterial or collector streets throughout skills in resolving the engineering the City. In addition to the rehabilitation or maintenance of existing pavement, the project issues by coordinating with the designers/developers directly.We
also included new signing and striping of all streets, including the addition of new Class are very happy to have the HR Green II and Class III bikeways as well as several bicycle boulevards. HR Green had to take into engineers as a part of the City's the account the City's adopted bicycle and pedestrian master plan and existing on-street team." parking to design the most effective and efficient corridors. At the City's request to Wei Sun, PE, PTOE expedite the project, HR Green was able to complete the design of the first project within Principal Engineer/City Traffic six months and the second four months after that. Engineer BENEFIT: The Citywide Pavement Rehabilitation Program — Phases 1 and 2 project, significantly improved road quality, safety, and access. This $50 million project was KEY PERSONNEL planned to be completed in a 10-year period but was completed in just 18 months, funded ► Steve Loriso, PE, QSD/QSP by the federal recovery act plans and the state gas tax under State Bill 1. ► Chase Keys, PE ► Art Casillas, EIT
► Trent MacDonald
► Brian Jahn, PE
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The project addressed road conditions across 460 lane miles, using various rehabilitation and preservation strategies to mitigate accident risks including crack sealing, slurry sealing, localized repair through digging out and replacement, edge grinding and overlay, full grinding and overlay, and recyclable pavement fabric for soft subgrade areas. The project covered 1,006 street segments, identified through the Pavement Management System (PMS), which prioritizes segments based on the Pavement Condition Index (PCI), traffic volume data, pothole repair records, proximity to schools, and resident requests.

These elements contribute to a 10-year plan updated annually.

Innovative technology, such as video image detector cameras, was installed for traffic synchronization and bicycle detection, avoiding traffic disruption and pavement disturbance. This technology eliminated the need to cut the pavement to install inductive loops in future pavement rehabilitation. Safety enhancements included upgrading 378 curb ramps to Americans with Disabilities Act (ADA) standards, adding 10 crosswalk flashing beacons, and installing over 100 miles of bike lanes citywide per the City's Adopted Bicycle Master Plan.

Innovative strategies like project bundling and single contract awards were used to cut gsaEEE.=- ;E=-,.. IcsAtI ( , costs, streamline processes, and meet the 18-month project delivery goal. The project was a collaborative effort, with designprovided byHR Green. Multiple contractors were RoadsProject Outstanding Local dSts ets and
g p Roads Project Awards Program
hired due to the demanding schedule, including All American Asphalt, Hardy & Harper, 2024 Winner and RJ Noble.

Environmentally friendly materials and methods were used to promote sustainability, reduce overhead costs, and reduce the carbon footprint. For instance, Asphalt Rubberized Hot Mix (ARHM), which incorporates crumb rubber from recycled tires, was used in all overlay applications. This project diverted approximately 500,000 scrap tires from landfills to construct 194,000 tons of ARHM. The project used 20% Reclaimed Asphalt Pavement (RAP) Micro-surfacing on several industrial area streets with high traffic loading. A total of ® League of California Cities 17,139,000 square feet of slurry seal was used to extend pavement life without having to (Cal Cities) grind and dispose of existing pavement. county Engineers Association of California
The project resulted in refreshed striping, improved road quality, enhanced bicycle lanes, (CEAC) California State Association
and improved accessibility, resulting in better access to schools, businesses, and bus of Counties®(CSAC) stops. The citywide PCI is expected to increase from 72 to 76. Outstanding Local Streets and Roads Award-2024
This project was recognized by the League of California Cities (Cal Cities), County Engineers Association of California (CEAC), and California State Association of Counties® (CSAC) with the 2024 Outstanding Local Streets and Roads Project Award. This category includes, but is not limited to, projects that use resources efficiently, projects that employ emerging technologies and materials, progressive preservation programs that improve pavement conditions, projects that are cost-effective and/or creative in the planning, design, funding and/or implementation compared to traditional methods, that are sustainable from a financial and resource perspective, and/or reduce greenhouse gas emissions and are environmentally friendly. https://savecaliforniastreets.org/citywide-pavement-rehabilitation-program-phases- 1-and-2/
Design Completed: 2022
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5. Agreement Modifications
Justification: PL policies do not contain converage for contractual liability. d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein.

This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form specifically designed to protect against acts, errors or omissions of the Consultant. "Covered Professional Services"as designated in the policy must specifically include work performed under this Agreement. The policy must"pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend.

Justification: City's remedies are limited to termination of the agreement.

12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall of City's choosing), indemnify and hold the City, its officials, officers, employees, v,olu iteer aTnd agents free and harmless from any and all olaims, demands, causes of aotion, costs, expenses, liability, ass, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, iri''a ymanner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's services, the Project or this Agreement, including without limitation the payment of all damages, expert witnew., fees and attorney's fees and other related costs and expense:,. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.

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Resumes
Your primary point of contact is Steve Loriso, PE, QSD/QSP, our assigned Project Manager. Steve will be Upland's day-to-day contact and will see that all resources are allocated to your projects as needed, serve as part of our QA/QC team, and will be available for requested meetings with the City. Steve's resume and work experience, along with that of the other key personnel appear on the following pages.

City of
Upland
AL
`,.tki' Principal-in-Charge
Timothy Hartnett QA/QC
• Chase Keys, PE 0
: -ii
I Project Manager
• Steve Loriso, PE, QSD/QSP
HR Green's Engineering Design Team
Geotechnical
Si Street ImprovementsV. Investigation • Art Casillas, EIT O • Jay Martin, PE, CEG O
• Melissa Clow, PE
• Caleb Jansen, PE
Water Improvements
• Trent MacDonald • Robert Kelsoe, PLS 0 • Nicholaus Fitzgerald, PE 0
• Mike Myers, PE
illllE
Traffic Improvements Legend
y • HR Green
• Brian Jahn, PE • Terracon
• Lillyanna Diaz, EIT • Kelsoe&Associates
0 Key Staff
IHTa Engineering Design Services
P A C I F I n® City of Upland Page 2pPefiQB71

PACIFIC

Steve Loriso, PE, QSD/QSP
Project Manager
Steve has 25 years of design, CIP project/program management, design management, plan review, NPDES/water quality compliance, and construction management experience of municipal public improvement projects. Types of projects include roads, drainage, I = water, sewer, traffic, grading, and parking lots. Steve has managed the implementation Z' of the Municipal Separate Storm Sewer System (MS4) Permit for various municipalities; performed review of compliance documents for private and public developments and acted EDUCATION as the owner's representative and liaison between design teams and general contractors on facility and infrastructure construction projects.

BS, Civil Engineering SELECTED PROJECT EXPERIENCE
REGISTRATION / 1>Citywide Arterial Pavement Rehabilitation Program, City of Moreno Valley.

LICENSE Program Manager and Quality Control for the award-winning preparation of street Professional Engineer, CA improvement and signing and striping plans for 80+ miles of arterial/collector streets. #64701 The project included the grind and overlay or slurry seal of streets throughout the City.

In addition to the rehabilitation or maintenance of existing pavement, the project also Qualified SWPPP included new signing and striping of all streets, including the addition of new Class Developer/Practitioner II and Class III bikeways as well as several bicycle boulevards. HR Green had to take (QSD/QSP), CA#00503 into the account the City's adopted bicycle and pedestrian master plan and existing PROFESSIONAL on-street parking to design the most effective and efficient corridors. At the City's MEMBERSHIPS request to expedite the project, HR Green was able to complete the design of all forty miles within six (6) months.

American Public Works
Association (APWA) >Van Buren Boulevard Pavement Rehabilitation, City of Jurupa Valley. Project Manager for the design and construction management/inspection services for 1.2 miles of pavement rehabilitation along Van Buren Boulevard, a major regional expressway. The design evaluated traditional grind and overlay using geosynthetic paving mats versus fiber-reinforced asphalt concrete (FRAC), with both options including an ARHM wearing surface. To minimize traffic disruptions on this critical corridor, the FRAC alternative was selected for its equivalent strength, potential cost savings, and ability to be placed through intersections without switching mixes.

Foothill Boulevard Pavement Rehabilitation, City of Rancho Cucamonga. Project Manager for the rehabilitation of Foothill Boulevard from Milliken Avenue to Monet Street. The design included a cold mill and overlay of the existing AC pavement. The revised signing and striping plans included not only the three existing travel lanes in each direction, but the addition of new Class II bike lanes throughout the corridor. This portion of Foothill Boulevard is directly adjacent the City's Victoria Gardens Mall and Interstate 15 and experience heavy traffic. Careful planning was needed so the new Class II bike lanes would be accessed safely by the City's bicyclists. r Oakland/Santa Fe Water Main, City of Hemet. Project Manager for the design of upsizing the existing 14" water pipe to 16" and an additional 8" distribution main to pull all of the service laterals and other connections from the transmission main. Pavement resurfacing was also included in the project to provide for a smooth road surface after construction of the water improvements.
r Water Main Replacement, City of Chino. Project Manager for the design to replace existing 6" ACP pipe with a new 8" PVC pipe. Several new fire hydrants were also included along the alignment. The design needed to coordinate with several other utilities either within or crossing the alley to avoid potential conflicts during construction.

HR Green also prepared plans to reconstruct the alley with a new concrete ribbon gutter and re-build several ADA facilities at all alley crossings as well as an adjacent residential roadway.

IHTa Engineering Design Services
PACIFIC City of Upland
PACFC
I

Chase Keys, PE
QA/QC
' Chase has managed/delivered CIP projects, processed permits, responded to public inquiries and utility concerns, reviewed various plans, and has utilized permitting and database software to track public works and development activity through a GIS interface. His experience includes a multi-faceted involvement with Engineering, Public Works, and Building and Safety Departments as well as NPDES compliance operations. He has helped prepare grant applications for federal, state, and regional funding. Moreover, he has assisted in both the office and field on construction projects, and processed paperwork through Caltrans and EDUCATION regional transportation agencies. He has served as CIP Manager for the Cities of Jurupa Valley BS, Civil Engineering and Hemet and has also assisted the Cities of Lake Elsinore, Azusa, Rolling Hills Estates, Palos REGISTRATION / Verdes Estates, Claremont, Pomona, and Rancho Cucamonga, in delivering a broad CIP and LICENSE land development projects, including design and engineering in a staff augmentation role.

Professional Engineer, CA SELECTED PROJECT EXPERIENCE #90593 >Citywide Arterial Pavement Rehabilitation Program, City of Moreno Valley >Citywide Pavement Rehabilitation Program, City of Jurupa Valley Baseline Road Pavement Rehabilitation, City of Rancho Cucamonga Holt Boulevard Resurfacing, City of Montclair
>Towne Avenue Improvements, City of Claremont
>Oakland and Santa Fe Transmission Main Improvements, City of Hemet >Alley 18 Water Main Replacement, City of Chino
Art Casillas, EIT
Street Improvements
"` Art has more than 10 years of professional experience as a construction manager and project engineer. He has been involved with roadway pavement rehabilitation, traffic s, signal improvements, street widening, and ADA accessibility projects and worked with Vk - w4
�� ,,yar ��-: Caltrans for encroachment permits. He has managed several capital improvement projects including the Cities of Walnut, San Gabriel, Covina, La Verne and Hemet.

SELECTED PROJECT EXPERIENCE
EDuuui iur.

Citywide Pavement Rehabilitation Program, City of Moreno Valley BS, Civil Engineering >Holt Boulevard Resurfacing, City of Montclair

REGISTRATION /
LICENSE >Towne Avenue Improvements, City of Claremont Engineer-in-Training, CA >Holt Avenue Corridor Improvements, City of Pomona #149135 >Old Town Streetscape Improvement Project, City of Placentia 1st Avenue and 2nd Avenue Pavement Rehabilitation, City of Arcadia IHTa Engineering Design Services
P A C I F I n® City of Upland Page efiW3C73

PACIFIC
g

Trent MacDonald
4 iri
Water Improvements
Trent has 36 years of CAD design experience for Southern California agencies and is proficient in AutoCAD and Civil3D designing municipal capital infrastructure projects, such as street improvements, pavement rehabilitation including the use of ARHM, rough and precise grading, storm drain, sewer, water, erosion control plans and exhibits as well as public facility improvements, planning studies, conceptual designs, libraries, and parks.

SPECIALIZED TRAINING SELECTED PROJECT EXPERIENCE
Continuous education
>Alley 18 Water Main Replacement, City of Chino
through Autodesk training >Oakland and Santa Fe Water Transmission Main, City of Hemet facilities, including Ketiv >Kirby/Arbor Water Main Replacement, City of Hemet Civil3D: Basic Roadway >Water Utility Improvements, San Diego Submarine Base Design NChaparro Water Improvements, City of Covina >Alpha Avenue and Camino Del Sol Water Improvements, City of South Pasadena Brian Jahn, PE
Traffic Improvements
(
Brian brings over 36 years of experience and knowledge for planning, design and construction of traffic control devices and neighborhood calming devices. He has overseen and reviewed traffic engineering studies and traffic impact analyses and provided recommendations for safety and operational improvements relative to crash reduction, traffic signal warrants, speed zoning and capacity enhancements. In addition, Brian has managed all school and school-zone related activities, including various bond-funded Safe Routes to School programs for municipalities.

EDUCATION SELECTED PROJECT EXPERIENCE
BS, Civil Engineering >Traffic Signal Design, City of Hemet REGISTRATION / >Traffic Signal Modifications, City of Palm Desert LICENSE >Traffic Signal Modifications, City of Rancho Cucamonga Professional Engineer, CA >Traffic Signal Review, City of Jurupa Valley #70477 >Traffic Signal Review, City of Moreno Valley >Traffic Signal Review, City of Eastvale
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HRGreen® City of Upland

PACIFIC

„o' Jay Martin, PG, CEG
Geotechnical Investigation
Jay has 35 years of experience evaluating and mitigating geologic concerns and hazards across the state of California. He has provided project and senior-level engineering geologic oversight for design and construction of hospitals, schools, dams, roadways, ti bridges, railroads, intermodal yards and large residential and commercial development projects. Jay has extensive experience in the evaluation and mitigation of seismic hazards and has conducted numerous fault trenching projects across all major faults in southern California. He has provided geologic, soils and mineral resources input to numerous EDUCATION environmental impact reports and environmental assessments.

BS, Civil Engineering SELECTED PROJECT EXPERIENCE
REGISTRATION / r Chino Hills Road Alignments, City of Chino Hills LICENSE r 3rd Main Line Bridges, Cajon Creek Crossing/Cajon Boulevard, County of San Professional Geologist, CA Bernardino
#4887 ›Passons Boulevard Grade Separation, City of Colton Colton Crossing Grade Separation, City of Colton
Potrero Boulevard Interchange, City of Beaumont
Florine Lift Station Replacement Project, City of Jurupa Valley Robert Kelsoe, PLS
Survey
Robert has more than 30 years experience in the land surveying profession. He has =t 1 extensive experience in both performing and supervising surveys for public agencies.

He has worked with the California Department of Transportation on detailed topographic surveys and second order geodetic control. He also performed and supervised surveys for the Los Angeles County Transportation Commission on the Metro Green Line and 1 the Army Corps of Engineers on the lower Santa Ana River reconstruction. In addition, he is experienced in mapping and computer aided drafting. He has prepared Records of REGISTRATION / Survey, ALTA/ACSM land title survey maps, legal descriptions and topographic survey LICENSE maps for the City of Corona, City of San Dimas, City of Rancho Palos Verdes, City of Bellflower and several other agencies throughout Southern California.

Professional Land
Surveyor, CA#6957 SELECTED PROJECT EXPERIENCE
>San Joaquin Hills Transportation Corridor
r Caltrans District 7 On Call Surveying
Metro Green Line
IHTa Engineering Design Services
HRGreec® City of Upland Page �ll�efiltBc75 PACIFI1

FR3
HRGreeno
►HRGREEN.COM
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See attached Fee Proposal Revision No. 2
14

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HR GREEN - FEE PROPOSAL DETAIL - REV 2 I�� PROJECT NAME:GROVE AVE AND 14TH ST PAVEMENT REHABILITATION AND UTILITY IMPROVEMENTS PROJECT NUMBER:2403208
CLIENT:CITY OF UPLAND HRGreen® CLIENT CONTACT:HECTOR GONZALEZ/BOB CRITCHFIELD
PROJECT MANAGER:STEVE LORISO PACIFIC TOTAL HOURS 8 79 145 20 352 416 148 1064 2232 COST PER HOUR/UNIT(CHARGE-OUT RATE) $ 300.00 $ 245.00 $ 275.00 $ 235.00 $ 189.00 $ 155.00 $ 135.00 $ 125.00 _ TOTAL LABOR COST $ 2,400.00 $ 19,355.00 $ 39,875.00 $ 4,700.00 $ 66,528.00 $ 64,480.00 $19,980.00 $133,000.00 TOTAL PROJECT COSTS $ 350,318.00 $ 3,300.00 $ 67,760.00 $ 421,378.00 %OF TOTAL LABOR COST 0.00685092 0.055249802 0.113825153 0.01341638 0.189907456 0.184061339 0.05703389 0.379655056 10% 10%

EXPENSES
TASK DESCRIPTION OF TASK Labor Task Total ODC Task Total Subs Task Total Task Total PIC OA/OC PM SR LEAD PROD STAFF STAFF Sub ENGR DSNR ENGR ENGR II ENGR Reimbursables Total Total Subs
TASK la PROJECT ADMINISTRATION(GROVE) 1, 64 0 0 PM $ 21,250.00 $ 550.00 $ 21,800.00 4 10 64 500.00 14th St
Virtual and In-person Community Outreach Meetings(2 and 2) Pop Up Events(2)
City Council Presentation(1)
Traffic Safety Committee Meetings(2)
TASK lb IROJECT ADMINISTRATION(14TH) 4 110 48 0 0 0 0 = 500.00� TASK 2a ItRELIMINARY DESIGN(GROVE) 11=ir 36, 0 8 0 60 68 20 AMI 500.00

2.1a Utility Research $ 1,756.00 $ 1,756.00 Pro 4 8

2.2a Geotechnical Investigation $ 868.00 $ 15,620.00 $ 16,488.00 2 2 14,200.00 Terracon

2.3a Topographic Survey $ 628.00 $ 20,405.00 $ 21,033.00 2 2 18,550.00 Kelsoe

2.4a Preliminary Design Plans $ 46,232.00 $ 550.00 $ 46,782.00 8 8 48 60 20 168 500.00

2.5a Preliminary Cost Estimate $ 3,486.00 $ 3,486.00 2 4 8 8 TASK 2b 1 'ELIMINARY DESIGN(14TH) aSvR.D1E. m6 500.00 28,850.00

2.1b Utility Research $ 1,756.00 $ 1,756.00 4 8

2.2b Geotechnical Investigation $ 868.00 $ 13,640.00 $ 14,508.00 2 2 12,400.00 Terracon

2.3b Topographic Survey $ 628.00 $ 18,095.00 $ 18,723.00 2 2 16,450.00 Kelsoe

2.4b Preliminary Design Plans $ 35,230.00 $ 550.00 $ 35,780.00 6 4 40 48 16 124 500.00

2.5b Preliminary Cost Estimate $ 3,486.00 $ 3,486.00 2 4 8 8 WitirrE-MITI .� :• 92,E ..'' I Mr - .. - W

3.1a 60%Improvement Plans $ 87,550.00 $ 87,550.00 10 8 100 120 40 320

3.2a _60%Cost Estimate $ 4,486.00 $ 4,486.00 2 4 8 16 TASK 3b DESIGN REVIEW(60%)(14TH) ,••.,1 1 mr.m

3.1b 60%Improvement Plans $ 66,510.00 $ 66,510.00 8 6 16 60 80 40 240

3.2b 60%Cost Estimate $ 4,486.00 $ 4,486.00 2 4 8 16 `r_F1m. a1zmIID]*yCt].I_1.1 MIDI.6'11:0101110]ZI'I'MMI4ZYb-IfHKfiITI Ali

4.1a 100%Improvement Plans $ 14,784.00 $ 14,784.00 2 2 16 20 12 48

4.2a 100%Cost Estimate $ 2,866.00 $ 2,866.00 2 4 4 8

4.3a Special Provisions $ 4,996.00 $ 4,996.00 2 14 12

4.4a Final Mylar Improvement Plans $ 7,036.00 $ 550.00 $ 7,586.00 2 2 4 8 32 500.00 TASKI UCTION DOCUMEN - $ 0 7 3 4 34 32 20 =I- 500.00

4.1b 100%Improvement Plans $ 11,810.00 $ 11,810.00 2 2 4 10 8 20 32

4.2b 100%Cost Estimate $ 2,866.00 $ 2,866.00 2 4 4 8

4.3b Special Provisions $ 4,996.00 $ 4,996.00 2 14 12

4.4b Final Mylar Improvement Plans $ 4,894.00 $ 550.00 $ 5,444.00 1 1 6 8 16 500.00 GROVE AVE.TOTAL: $ 233,613.00
14TH ST.TOTAL: $ 187,765.00
Exclusions TOTAL FEE: $ 421,378.00 Permit or other agency fees
Traffic control plans
Erosion control plans or SWPPP
Traffic analysis
Traffic signal timing preparation or implementation
Traffic signal modificatioin plans.Red lines to existing as-builts are included for Campus/14th.

Other items not specifically mentioned above or the agreed upon scope of work

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EXHIBIT C
Activity Schedule
See Attached Project Schedule
15

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I
Project Phases and Tasks SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH PROJECT ADMINISTRATION (NTP 9/23/24) •

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..t �pl"� CITY FU P LA N D
"The City of Gracious Living"
Stafif(krctilt
C�tIFOB�S
DATE: January 13,2025
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY,CITY MANAGER
PREPARED BY:CHRIS ALANIS,INTERIM PUBLIC WORKS DIRECTOR

STEVEN NIX,CONTRACT PROJECT MANAGER
SUBJECT: CONSIDER APPROVAL OF CHANGE ORDER NO. 3 FOR PROJECT NO. 82347,PD AIR

HANDLER REPLACEMENT PROJECT
RECOMMENDED ACTION:

It is recommended that the City Council approve Change Order No. 3 for Project No. 82347, PD Air Handler Replacement Project with F.M. Thomas Air Conditioning, Inc., in the amount of$98,626; and authorize the City Manager or his designee to execute the change order.

GOAL STATEMENT
The proposed action supports the city's objective to continue to maintain and improve the City's public building facilities.

BACKGROUND
The current City of Upland Police Station, located at 1499 W. 13th Street,was constructed and occupied thirty-five years ago, in 1989. Since its construction,there has been very limited updating of any of the mechanical equipment.

In August 2017, the city contracted with Alliance Building Solutions to provide solar installation and other energy efficiency upgrades at the city's main building facilities. Under this contract the Police Station received solar panel installation,a high efficiency air-cooled chiller,an Energy Management System to control the HVAC,and an upgrade of all lighting to LED.

In late 2020, the existing hot water boiler and associated water piping between the chiller and boiler to the Police Station were replaced,leaving only the twenty-nine(29)air handler units as original equipment.In May 2023,one of these air handlers began leaking and required replacement.During this replacement,it was suggested by the contractor that the remaining would likely be in a similar condition and replacement should be highly considered.

ISSUES AND ANALYSIS
On May 13, 2024, the City Council awarded a construction contract to F.M. Thomas Air Conditioning, Inc. for the contract amount of$392,326 and approved a construction contingency in the amount of$82,674 for the replacement of the remaining twenty-eight(28)air handler units.During review of the new equipment submittals,it was determined that four(4)of the proposed air handler units should be upsized to provide better heating and cooling capacity.Change Order No. 1 was then authorized to upsize the four(4)units AHU#14,#26,#27 and#28 in the amount of$8,921.

During the recently completed locker room replacement project,it was observed that neither of the men's or women's shower rooms were equipped with exhaust fan facilities to eliminate the buildup of moisture and potential for mold.

Considering that a contract had already been awarded for the replacement of the Air Handler Units, it was deemed appropriate to have this issue corrected using the HVAC contractor in-lieu of the locker project contractor. Change Order No.2 was then authorized to install exhaust fan registers in the men's and women's shower rooms in the amount of$15,047.

As each of the new units are installed,they are reconnected to the existing HVAC control system.During this process, the contractor brought to our attention that the existing control system will only provide constant speed fan operation for the new units, and we would therefore not be getting the benefits and efficiency of the new variable speed air handler units being installed. The current HVAC controls are those that were installed with the energy upgrades in 2017 and are more suited towards the constant speed system that is being replaced. These controls are also based on proprietary programming and as such are more difficult to maintain and operate.

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To take advantage of the efficiency of the new air handler units,F.M. Thomas Air Conditioning,Inc has suggested a scope of work to remove the existing outdated control system and replace with a Carrier iVu Control system which includes 28 local sensor units,a new control system for the chilled water and boiler plant,a mini-pc with a graphical user interface,customized graphics and programming and 8 hours of training.This system will also have the capability to be adjusted remotely by iPhone or iPad if desired.The total cost for the removal of the existing control system and integration of the new Carrier control system is$98,626.

ENVIRONMENTAL DETERMINATION
The Project has been assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA) and the State CEQA Guidelines and determined to be categorically exempt from further environmental review pursuant to Section 15301 (Existing Facilities), of the CEQA guidelines. The project involves replacement of existing equipment within the existing facility footprint and does not involve any expansion of use beyond that which is existing.

FISCAL IMPACTS
The total cost for Change Order No. 3 is $98,626, increasing the total project cost to an estimated$514,920. There are available funds in the Capital Project Account No.4257500-5540-82347.

Estimated Project Costs
Awarded Construction Contract—F.M.Thomas Air Cond.: $392,326.00 Contract Change Order No. 1: $ 8,921.00
Contract Change Order No.2: $ 15,047.00
Contract Change Order No. 3: $ 98,626.00
Total Project Cost: $514,920.00

ALTERNATIVES

1. Reject Contract Change Order No. 3 and utilize existing HVAC Control System. Staff does not recommend this alternative.

2. Provide Alternative direction to staff.

CEQA: Determined to be categorically exempt from further environmental review pursuant to Section 15301 (Existing Facilities)of the CEQA guidelines.

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F.M. THOMAS AIR CONDITIONING, INC.

YOUR COMMERCIAL SERVICE& CONTROLS SPECIALISTS. . . Since 1974 Contractor License#313574
Tel. 800.660.0891
Fax: 714.738.0886
www.fmthomas.com
DIR#1000003383

PROPOSAL AND CONTRACT
Proposal#GADIUDPD1224 REVISION 1
Date: December 2, 2024
Location: Upland PD
Ref: Complete controls system upgrade
Attn: Steve Nix Telephone:

Email: [email protected]

DESCRIPTION OF WORK
F.M. Thomas Air Conditioning, Inc. is please to submit our proposal to furnish labor and materials to complete the following scope of work:

1. F.M.Thomas Air Conditioning to provide and install the following:

Controls system upgrade to Carrier iVu.
a. Remove existing control system components for fan coils. b. Install new Carrier TruVu controllers for all fan coils. i. Connect to existing chilled water and heating valve actuators. ii. Connect controller to fan control.
c. Remove existing controls for chilled water and boiler plant. d. Install new Carrier TruVu MPC processor to operate plant. e. Install the new Carrier iVu on mini-PC.
i. Coordinate the connection to internal network with IT. f. Provide graphics and programming of system.
g. Provide 8 hours of customer training.
h. Prevailing wage and certified payroll
i. 1-year parts and labor warranty.

2. Exclusions:
a. Line voltage electrical.

F. M.Thomas Corporate Office Location 1231 Gemini Avenue, Brea,CA 92821 I Phone: 714.738.1062 Coachella Valley 146-660 Washington Suite 1, La Quinta, CA 92253 I Phone: 760.564.6060

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Base Bid, including tax $98,626.00
This quotation includes material, taxes, and labor for services described and listed above only.

This is a turn-key project. It is F.M.Thomas Air Conditioning's intention that this scope is all-inclusive and will not be added to. Additions to the price defined above will only be requested if one of the following occurs:
• Existing devices and components are found non-functional during system installation/startup and are required for proper system operation.
• Existing related equipment is found to not meet performance requirements necessary to achieve proper control sequence and/or system conformity to new factory specifications. • Customer requested, mutually agreed upon change of scope. • Delays occur during work not caused by F.M.Thomas Air Conditioning, Inc. • See Integration of New and Old Equipment, article S, General Terms.

We thank you for the opportunity to serve you. Please let us know if we may be of assistance.

Sincerely,
George Anthony,
Controls Manager
ACCEPTANCE: Please sign and return one copy.

ACCEPTED THIS DAY OF , year.

PURCHASE ORDER FIRM
BY TITLE
Countersignature of F,M.1'.Corporate
Officer Required on contracts over$10,000.00
F.M.Thomas Air Conditioning, Inc.

F. M. Thomas Corporate Office Location 1231 Gemini Avenue, Brea,CA 92821 I Phone:714.738.1062 Coachella Valley 146-660 Washington Suite 1, La Quinta,CA 92253 I Phone:760.564.6060 •

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NOTE: THE GENERAL CONDITIONS ARE A PART OF THIS AGREEMENT F.M.Thomas Air Conditioning, Inc. herein FMT
A. ALL SERVICES OUTLINED IN THIS PROPOSAL WILL BE PERFORMED DURING REGULAR WORKING HOURS, 8:00 A.M. TO 4:30 P.M., MONDAY THRU FRIDAY. IF THE CUSTOMER REQUIRES OVERTIME,FMT WILL BE REIMBURSED FOR THE PREMIUM PORTION OF WAGES PAID(INCLUDING PAYROLL TAXES AND INSURANCE),PLUS A REASONABLE ALLOWANCE FOR LOSS OF PRODUCTIVITY CAUSED BY THE OVERTIME.

B. ADDITIONAL WORK: F MT AGREES TO SUPPLY THE MATERIAL,LABOR,TRUCK CHARGES,AS SPECIFICALLY LISTED HEREIN. IF ADDITIONAL WORK IS

REQUIRED BY THE CUSTOMER OR ADDITIONAL WORK IS REQUIRED TO MEET EQUIPMENT MANUFACTURER'S SPECIFICATIONS)OR CUSTOMER REQUIRED

DESIGN AND/OR PREFERENCE CRITERIA,PREVENT DAMAGE TO THE STRUCTURE,PERSON(S)OR CONTENTS,INCLUDING THE WORK PROVIDED BY THIS PROPOSAL AND CONTRACT,SATISFY GOVERNMENTAL HEALTH,SAFETY AND BUILDING CODES,RULES AND LAWS OF A.Q.M.D.AND/OR EPA,OR OTHER GOVERNMENTAL AUTHORITY(S)SUCH WORK WILL BE AT ADDITIONAL COST.

C. WARRANTY: 1) F.M.THOMAS AIR CONDITIONING,INC.,AGREES TO WARRANT THE LABOR FOR A PERIOD OF(1)YEAR AND MATERIALS FOR A PERIOD

OF ONE YEAR FROM DATE OF LAST WORKORDER,AND THAT ALL PARTS REPLACED,MATERIALS FURNISHED,AND WORK ACCOMPLISHED,IS FREE FROM DEFECT IN MATERIAL AND WORKMANSHIP. 2) REFRIGERANT REPLACEMENT WARRANTY INCLUDING LABOR INVOLVING NEW EQUIPMENT SOLD, INSTALLED AND MAINTAINED BY FMT 15 ONE YEAR. 3) REFRIGERANT REPLACEMENT WARRANTY INCLUDING LABOR INVOLVING SERVICE/REPAIR /MODIFICATIONS/RETROFIT AND MAINTENANCE WORK IS LIMITED TO 30 DAYS FROM LAST WORKORDER DATE.

D. ACCEPTANCE: THIS PROPOSAL IS SUBJECT TO ACCEPTANCE WITHIN 30 DAYS FROM QUOTATION OF ABOVE LISTED WORK.

E. TERMS: TIME IS OF THE ESSENCE,PAYMENT IN FULL,10 DAYS FROM INVOICE DATE OF ABOVE LISTED WORK, F. PAYMENTS: FOR WORK COMMENCED AND COMPLETED IN ANY ONE CALENDAR MONTH,CUSTOMER WILL PAY THE CONTRACT PRICE IN FULL IN CASH UPON COMPLETION OF THE WORK. OTHERWISE,CUSTOMER WILL PAY THE PRICE IN CASH IN PROGRESS PAYMENTS FOR WORK COMPLETED THRU THE END OF EACH MONTH.

G. ATTORNEY'S FEES: IF EITHER PARTY HERETO COMMENCES AN ACTION AGAINST THE OTHER ARISING OUT OF,OR IN CONNECTION WITH THIS PROPOSAL • AND CONTRACT,THE PREVAILING PARTY SHALL BE ENTITLED TO RECOVER FROM THE LOSING PARTY,REASONABLE ATTORNEY'S FEES AND COSTS OF SUIT.

THE VENUE FOR LEGAL ACTION{S)SHALL BE THE NORTH ORANGE COUNTY MUNICIPAL/SUPERIOR COURT,OR THE FEDERAL DISTRICT COURT OF LOS ANGELES.

H. INSURANCE: FMT WILL SUPPLY WORKER'S COMPENSATION INSURANCE IN THE FORMS AND AMOUNT REQUIRED BY LAW. IN ADDITION,FMT SHALL SUPPLY THE LIABILITY INSURANCE DESCRIBED IN A CERTIFICATE OF INSURANCE WHICH IS ATTACHED TO THIS PROPOSAL,OR WHICH IN THE ABSENCE Or SUCH ATTACHMENT WILL BE SUPPLIED THE CUSTOMER ON REQUEST.

I. RIGHT TO STOP WORK: FMT SHALL HAVE THE RIGHT TO STOP WORK IF PAYMENTS ARE NOT MADE WHEN DUE UNDER THIS CONTRACT AND MAY KEEP THE JOB IDLE UNTIL ALL PAYMENTS HAVE BEEN RECEIVED.

J. INTEGRATION: THIS AGREEMENT SUPERSEDES AL PRIOR CONTEMPORANEOUS AGREEMENTS,NEGOTIATIONS,REPRESENTATIONS,UNDERSTANDINGS AND DISCUSSIONS BETWEEN THE PARTIES AND/OR THEIR REPSECTIVE COUNSEL WITH RESPECT TO THE SUBJECT MATTER COVERED HEREBY.

K, CUSTOMER TO MAKE AVAILABLE TO CONTRACTOR'S PERSONNEL PERTINENT MATERIAL SAFETY DATA SHEETS(MSDS)AS SPECIFIED BY OSHA'S HAZARD COMMUNICATIONS STANDARD REGULATIONS.

L. HAZARDOUS SUBSTANCES: FMT'S IMPLIED OBLIGATION UNDER THIS PROPOSAL AND AGREEMENT DOES NOT INCLUDE IDENTIFICATION OF, • REMOVAL/ABATEMENT/DISPOSAL/STUDIES OR TESTS OF ANY ASBESTOS PRODUCT(S)OR OTHER HAZARDOUS SUBSTANCE(S). UPON THE EVENT OR ENCOUNTER OF ANY SAID PRODUCT(S)AND/OR SUBSTANCE(S). FMT RESERVES THE RIGHT TO SUSPEND IT'S WORK UNTIL SAID SUBSTANCE(S)OR PRODUCT(S)ARE REMOVED.

M. DIFFERING SITE CONDITIONS: IF FMT ENCOUNTERS SUBSURFACE OR LATENT PHYSICAL CONDITIONS AT THE SITE,DIFFERING MATERIALLY FROM THOSE

INDICATED IN THE BID DOCUMENTS,OR FOUND DURING THE SITE JOB WALK,OR UNKNOWN PHYSICAL CONDITIONS,OF AN UNUSUAL NATURE,DIFFERING

MATERIALLY FROM THE CONDITION(S)RELIED UPON IN THIS PROPOSAL AND CONTRACT, FMT WILL PROMPTLY NOTIFY THE CUSTOMER IF SUCH F. M. Thomas Corporate Office Location 1231 Gemini Avenue, Brea,CA 92821 1 Phone:714.738.1062 Coachella Valley 146-660 Washington Suite 1, La Quinta, CA 92253 I Phone:760.564.6060

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CONDITIONS CAUSE AN INCREASE OR DECREASE IN THE COST OF,OR THE TIME REQUIRED FOR PERFORMANCE OF ANY PART OF THE WORK,AN EQUITABLE ADJUSTMENT IN PRICE SHALL BE MADE AND THE CONTRACT TIME MODIFIED ACCORDINGLY.

N. FORCE MAJEURE: FMT SHALL NOT BE DEEMED IN DEFAULT NOR BE LIABLE FOR DAMAGES FOR ANY FAILURE OR DELAY IN PERFORMANCE OF IT'S WORK WHICH ARISE OUT OF CAUSE BEYOND IT'S REASONABLE CONTROL. SUCH CAUSES MAY INCLUDE,WITHOUT LIMITATION,ACTS OF GOD OR OF THE PUBLIC

ENEMY,ACTS OF THE GOVERNMENT EITHER IN IT'S SOVEREIGN OR CONTRACTUAL CAPACITY,FIRES,FLOODS,EPIDEMICS,QUARANTINE RESTRICTIONS, STRIKES,FREIGHT EMBARGOES,MATERIAL SHORTAGES,OR UNUSUALLY SEVERE WEATHER. IN THE EVENT THE WORK IS DELAYED BY SUCH CAUSES,THE TIME FOR PERFORMANCE WILL BE EXTENDED ACCORDINGLY.

0. SHOULD GOVERNMENTAL"PLAN CHECK"DEPARTMENT(S)REQUIRE ADDITIONAL WORK BEYOND THE SPECIFIED WORK DEFINED IN THIS PROPOSAL,SUCH WORK REQUIRED BY"PLAN CHECK"DEPARTMENT SHALL REQUIRE AN EQUITABLE PRICE ADJUSTMENT TO COVER FMT'S COSTS,LABOR,OVERHEAD,TIME ALLOWED AND PROFIT.

P. UNLESS SPECIFICALLY LISTED IN THIS PROPOSAL,INSTALLATION OR REPAIR OF VIEW SCREEN(S),STRUCTURAL ENGINEERING OR WORK,PATCH,REPAIR AND PAINTING,ACCESS LADDER(S)OR ROOF HATCH(S),ROOF PATH WAYS,REPAIRS TO LAWN AND(OR}LANDSCAPE SPRINKLERS OR DAMAGE TO SIDE WALKS, CURBS AND PARKING LOTS ARE EXCLUDED.

Q. THE WITHIN DESIGN IS EXCLUSIVELY OWNED BY F.M.THOMAS AIR CONDITIONING,INC.AND IS NOT INTENDED FOR PUBLICATION. EXHIBITION HEREIN IS SOLELY FOR THE PURPOSE OF EFFECTING A SALE, OR TRANSFER,OF THE DELINEATED AIR.CONDITIONING,TEMPERATURE CONTROLS AND OR REFRIGERATION INSTALLATION.

R. CONTRACTORS ARE REQUIRED BY LAW TO BE LICENSED AND REGULATED BY THE CONTRACTOR'S STATE LICENSE BOARD. ANY QUESTIONS CONCERNING A CONTRACTOR MAY BE REFERRED TO THE REGISTRAR OF THE BOARD WHOSE ADDRESS IS: CONTRACTOR'S STATE LICENSE BOARD,9835 GEOTHE ROAD, SACRAMENTO,CALIFORNIA 95821.

S. INTEGRATION OF OLD AND NEW EQUIPMENT: BUYER RECOGNIZES THAT THE OPERATION OF THE BUILDING SYSTEMS WILL NECESSARILY DEPEND UPON NEW EQUIPMENT INSTALLED BY F,M.THOMAS,OPERATING IN CONJUNCTION WITH EXISTING EQUIPMENT PART(S). SUCH OLDER EQUIPMENT/PART(S) MAY SE IN POOR CONDITION,AND IN NEED OF REPAIR,AND/OR LACKS STATE OF THE ART TECHNOLOGY. F.M.THOMAS HAS NOT BEEN REQUESTED,NOR PAID,TO REPLACE CERTAIN EXISTING EQUIPMENT,PIPING AND SIMILAR ITEMS. SOME OF THIS EQUIPMENT MAY SUFFER FROM DEFERRED MAINTENANCE PROBLEMS. BUYER AGREES TO ACCEPT THE WORK IN ACCORDANCE WITH F.M.THOMAS'PROPOSAL IN LIGHT OF THE FACT THAT THE BUILDING SYSTEMS WILL HAVE A MIXTURE OF OLD AND NEW EQUIPMENT AFTER F.M.THOMAS HAS COMPLETED ITS WORK.

T. FMT WILL NOT MAKE WARRANTY REPAIRS OR REPLACEMENT OF DAMAGES NECESSITATED BY REASON OF NEGLIGENCE OR MISUSE OF EQUIPMENT OR SYSTEM COMPONENT(S)BY OTHER PERSON{S)OR PARTY(S),INCLUDING OWNERS AGENTS AND EMPLOYEES OR OWNERS SUBCONTRACTOR(5).

F. M.Thomas Corporate Office Location 1231 Gemini Avenue, Brea, CA 92821 I Phone: 714.738.1062 Coachella Valley 146-660 Washington Suite 1, La Quinta,CA 92253 I Phone:760.564.6060

Page 230 of 237 ends

4,a trpl CITY FUPLAND
"The City of Gracious Living"
Stafif(krctilt
C�tIFOB�S
DATE: January 13,2025
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY,CITY MANAGER
PREPARED BY:CHRIS ALANIS,INTERIM PUBLIC WORKS DIRECTOR

STEVEN NIX,CONTRACT PROJECT MANAGER
SUBJECT: CONSIDER AWARD OF BID FOR PROJECT NO. 82358,ELECTRIC VEHICLE CHARGING

STATIONS AT PUBLIC WORKS
RECOMMENDED ACTION:

It is recommended that the City Council approve the purchase of nine (9) CPF50 dual port, level 2 electric vehicle charging stations and one (1) CPE250 dual port, DC fast charging station from ChargePoint, Inc. in the amount of $99,942.02,authorize the City Manager to finalize the purchase of the charging stations through Sourcewell Contract No.042221-CPI;and approve a budget amendment to increase the Fiscal Year 2024-25 General Fund Capital Project Account No.4257500-82358 in the amount of$275,000 for Project No. 82358.

GOAL STATEMENT
The proposed action supports the City's objective of providing the most efficient use of City resources while increasing the use of environmentally friendly energy sources.

BACKGROUND
On April 27, 2023, in consideration of the City's desire to begin the purchase and use of electric vehicles within the fleet, the City applied for federal funding under the U.S. Department of Energy EECBG Program available to all agencies for the installation of electric vehicle charging facilities.

On May 3, 2024, the City was notified of approval under the EECBG Voucher Program for up to $134,030 of reimbursement for expenses related to design, construction and installation of electric vehicle charging facilities.

Under this program,the City is required to pay any costs associated with the project up front and then be entitled to reimbursement from EECBG.

ISSUES AND ANALYSIS
In addition to obtaining $134,030 in funding from the U.S. Department of Energy's EECBG Program, staff also became aware of a funding opportunity provided through Southern California Edison Company called the Charge Ready Program. This program,funded through the SCE rate structure,will provide 100%funding for the design and installation of all infrastructure needed between the SCE point of service and a proposed electric vehicle charging facility.On July 9,2024,the City submitted an application to SCE for this program and on October 9,2024,approval was received. SCE has prepared a conceptual design and is ready to move forward with final design documents, however the City must provide a commitment of purchase for the electric vehicle charging units for them to proceed.

Once the City has provided evidence of purchase, SCE will complete the design and have construction completed within 12-18 months.

The purchase of nine (9) CPF50 dual port, level 2 electric vehicle charging stations and one (1) CPE250 dual port, DC fast charging station is from ChargePoint, Inc. via the Sourcewell Contract No. 042221-CPI in the amount of $99,942.02.

The City of Upland is a Sourcewell member. Sourcewell, formerly known as the National Joint Powers Alliance (NJPA),is a self-sustaining government organization that provides contract purchasing solutions through Cooperative Purchasing. This arrangement allows multiple agencies to aggregate volume to enhance purchasing power. This procurement process meets the State of California's Cooperative Purchasing Code 6500 & 6502, and Upland Municipal Code section 2.48.080,allowing the City to dispense with the bidding procedures from suppliers who have been awarded a contract resulting from a formal competitive bidding process by another government agency.

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Upon completion of the infrastructure by SCE, the City will initiate the competitive bidding process for the final installation of the pre-purchased charging units.

ENVIRONMENTAL DETERMINATION
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15738(b)(5) because the activity includes the administrative activity of purchasing equipment that will not result in direct or indirect changes to the environment.

The actual installation of this equipment will occur at a later date at which time an environmental assessment will be performed prior to award of any construction contract.

FISCAL IMPACTS
The total cost to purchase the electric vehicle charging stations is$99,942.02. Once the budget amendment has been approved,there will be available funds in the General Fund Capital Project Account No.4257500-82358.

Funding for Project No. 82358 was approved in the Fiscal Year 2025-26 Capital Improvement Plan(CIP).Given the unexpected award of SCE's Charge Ready Program,this project needs to be moved forward to the current fiscal year.

As a result,the Fiscal Year 2025-26 CIP will be decreased in the General Fund Capital Project Account No.4257500- 82358 by$275,000 to acknowledge the change in fiscal year funding.

ALTERNATIVES
Provide alternative direction to staff.

CEQA:Not a Project.

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—charg ap oin+
Quotation
Driving a Better WayTM
chargepoint.com
Sales Representative: Brittany Bennett Quote Number: Q-504762-1 E-Mail: [email protected] Date: 12/31/2024 Telephone:408-465-0396 Expires On: 1/2/2025
Approved Payment Term: Net 30
Primary Contact: Steven Nix
Bill To Address Ship To Address
City of Upland
City of Upland 460 N Euclid Avenue
460 N Euclid Avenue Upland CA 91786
Upland California 91786 US
United States
Product Name Product Description Qty Customer Total Unit Price Price
CPE250C-625-CCS1- ChargePoint Express 250 Station, NA, DC Station, 62.5 kW, 2x 1 USD USD 200A-CHD Power Module, 1x CCS1 200A cable, 1x CHAdeMO 140A cable, 28,125.00 28,125.00 ChargePoint Signage, 254mm (10")Touch Display, Contactless credit card and RFID reader, Cellular/Wifi, UL Listed, 2 year Parts Warranty
Product Name Product Description Qty Unit Price Total Price
CPF-ACTIVE ChargePoint's Activation service ensures a seamless EV charging 9 USD USD station setup,from order to activation.Activation includes station 100.00 900.00 owner and installer onboarding, quality installation validation, early station performance support, and provisions stations on our network, ensuring a smooth and reliable deployment experience.

Priced per CPF50 station.

CPF50-L18-PEDMNT- CPF50, USA,AC Station, 2x Type 1, 50A, 1 Phase, 5.5m/18', 9 USD USD CMK6-Dual-GW-USA 1.8m/6'Cable Mgt, Wall, RFID, Cellular/WIFI,Vodafone e-SIM, 2,263.50 20,371.50 UL, 2 YR Parts Warranty, Defaults to Essential cloud plan (T&Cs apply—see (1)MSSA and (2)cloud plan data sheet includes supplemental T&Cs)at USD$140/yr, paid separately and in arrears, if an alternate cloud plan is not purchased.
©2024 ChargePoint, Inc.
240 East Hacienda Avenue,Campbell,CA 95008 USA
ChargePoint CONFIDENTIAL

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Product Name Product Description Qty Unit Price Total Price
CPCLD-Community-5 5 prepaid years of charging management software. Service 18 USD USD includes cloud connectivity, power management, automated driver 1,260.00 22,680.00 billing and remittance, and real time dashboards and reports among other ChargePoint network features. This cloud plan prevents stations from being made public on the ChargePoint map; the station usage is limited to invited drivers.

CPF-ASSURE5 5 prepaid years of ChargePoint Assure for CPF station. Includes 18 USD 0.00 USD 0.00 Parts and Labor Warranty, Remote Technical Support, On-Site Repairs when needed, Unlimited Configuration Changes, and Reporting.

DC-UNIVERSAL-CMT- Required metal bracket to align conduits and mounting bolts 1 USD 0.00 USD 0.00 METRIC for DC power delivery products when cable entrance is from below. This bracket is to be installed into the foundation before the concrete pad is poured. Metric Units. Required for CPE250, CPE280 and Power Link series.

CPCLD-FLEETENT-DC- Fleet Enterprise Cloud Plan subscription. Includes advanced 1 USD USD 5 station management features such as:Automatic Software 4,275.00 4,275.00 Updates,fleet management features including:Access Control and Pricing &Automatic Payment Collection, as well as advanced energy and power management features which include: Time of Use Power Sharing and Energy Management APIs. Real-time dashboards and reports provided for applicable features including 15 min meter data readings and associated advanced energy reports.

CPE250-ASSURE-5 5 prepaid years of ChargePoint Assure for CPE250 station. 1 USD USD Includes Parts and Labor Warranty, Remote Technical Support, 13,650.00 13,650.00 On-Site Repairs when needed, Unlimited Configuration Changes, and Reporting.

CPSUPPORT-ACTIVE ChargePoint's Activation service ensures a seamless EV charging 1 USD USD station setup,from order to activation.Activation includes station 249.00 249.00 owner and installer onboarding, quality installation validation, early station performance support, and provisions stations on our network, ensuring a smooth and reliable deployment experience. Priced per station. Does not apply to CPF50 stations.

For activating 10-or-more stations per site call ChargePoint sales. ©2024 ChargePoint, Inc.
240 East Hacienda Avenue,Campbell,CA 95008 USA
ChargePoint CONFIDENTIAL

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Product Name Product Description Qty Unit Price Total Price
CPE250- This service includes on-site validation of electrical capacity, 1 USD USD COMMISSIONING transformers, panels, breakers,wiring, cellular coverage so that 1,230.00 1,230.00 the station meets all ChargePoint and local code requirements.

In addition to verifying and testing the installation, Commissioning also ensures the station is connected to the ChargePoint network, completing software updates and pairing configuration if applicable. In parallel,the ChargePoint Activations team will configure the station and apply policies according to the customer's specifications.A final Commissioning Report will be provided to the customer. Note that if Commissioning cannot be performed due to site or installation deficiencies for which ChargePoint is not responsible,the customer will incur a rescheduling fee to cover redeployment costs. Priced per Express CPE250 station.

Quote Total: USD 91,480.50
Shipping Fee: USD 4,710.00
Estimated Tax: USD 3,751.52
Grand Total: USD 99,942.02
Quote Acceptance
+ Invoices are due and payable as per agreed payment terms. + Each Assure and Cloud Plan subscription will commence ninety(90)days from invoice date. + Customer to be invoiced at time of shipment.
+All prices are FCA ChargePoint warehouse(s).
+ Sales tax in applicable states and shipping costs will be applied at time of invoicing. + Pricing does not include installation or mounting services unless specifically quoted above. + Customer confirms that the shipping and billing information provided in this Quotation is accurate for ChargePoint's shipping and invoicing purposes.
+The following ChargePoint terms and conditions are incorporated in this Quotation by reference in their entirety: (i)ChargePoint Master Services and Subscription Agreement found at ChargePoint Master Services and Subscription Agreement I ChargePoint; (ii) ChargePoint Terms and Conditions of Purchase found at ChargePoint Terms and Conditions I ChargePoint;(iii)ChargePoint Support Services Terms and Conditions found at: https://www.chargepoint.com/legal/support-services/; and (iv)ChargePoint Deployment and Consulting Services Terms and Conditions found at https://www.chargepoint.com/legal/deployment-consulting-services/ + ChargePoint's sale of products/services is expressly conditioned on Customer's acceptance of ChargePoint terms and conditions stated or referenced in this Quotation.Any conflicting or inconsistent terms stated or referenced in any Customer purchase order or any such document are excluded and will not be binding and notice of objection to them is hereby given. +This signed Quotation will act as a purchase order for the products/services detailed above and creates a binding contract between ChargePoint and Customer.

The above terms govern this Quotation unless Customer has separate written agreement(s)executed by Customer and ChargePoint to govern the products/services referenced in this Quotation. ©2024 ChargePoint, Inc.
240 East Hacienda Avenue,Campbell,CA 95008 USA
ChargePoint CONFIDENTIAL

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—charg ap oin+
By signing this Quotation, I hereby acknowledge that I am an authorized signatory and have read and agree to all the terms and conditions of this Quotation.

Signature : Title :

Name(Print) : Date :

Company Name :

Accounts Payable Contact Name :

Accounts Payable Contact E-Mail :

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a t1 '�
i= � CITY OF UPLAND

BUDGET AMENDMENT
Date: 1/13/2025 Fiscal Year: FY24-25
Requested by: Charles Kwon Amount: $ 275,000.00 Dept/Div: Finance Description: Proj. 82358 Electric Vehicle Charging Stations at Public Works

EXPENDITURES
Account Number Dept/Account Description Adopted Budget Current Budget Proposed Amendment Amended Budget 4257500-5540-82358 Elec Veh Chrg Stns PW - - 275,000.00 275,000.00 Total - - 275,000.00 275,000.00

REVENUES
Account Number Account Description Adopted Budget Current Budget Proposed Amendment Amended Budget Total - - - -
Fiscal Impact 275,000.00
REASON/JUSTIFICATION (Please be specific)
❑ Reallocation of maintenance & operations to cover actual expense/encumbrances ❑ Estimated revenue adjustment for donations/other sources of revenue ❑ Appropriation line item adjustment to match funds received by grant, donations of other sources (deposit) ❑ Emergency purpose:

Description of Expense:

O Other- Explain:

Project No. 82358, Electric Vehicle Charging Stations at Public Works This request is directly related to:
❑ Purchase Requisition No. Vendor:

O Council Meeting action: (Attach copy of minutes) Increase Purchase Order# OR Requisition #

APPROVALS
Dept Head Approval: Date:

Finance Officer: Date:

Funds Available? ❑ Yes ❑No
o Approved ❑ Denied
City Manager*: Date:
*Not required if approved by City Council
Comment:

Finance Division Only:

BA#: 06256053 Help Ticket#: N/A Journal #: Initial/Date:

Revised:3/2024 1/7/2025 3:10 PM

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Upland City CouncilJanuary 13, 2025

Upland City Council
January 13, 2025