MINUTES OF THE REGULAR MEETING OF THE UPLAND CITY COUNCIL March 10, 2025
6:00 p.m.
City Council Chamber
City Hall, 460 N. Euclid Avenue
Members Present: Mayor Bill Velto, Councilmember James Breitling, Councilmember Carlos A. Garcia, Councilmember Shannan Maust, Councilmember Rudy Zuniga
Staff Present: City Manager Michael Blay, Assistant City Attorney Thomas Rice, Deputy City Clerk Jennifer Rodriguez
1. CALL TO ORDER AND ROLL CALL
The regular meeting of the Upland City Council was called to order by Mayor Bill Velto at 5:00 p.m. in the Council Chamber of the Upland City Hall.
None.
3. ORAL COMMUNICATIONS
None.
CLOSED SESSION - 5:00 P.M.
4. CLOSED SESSION
At 5:01 p.m. Mayor Velto announced that the City Council would recess to Closed Session pursuant to Government Code
a. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - EXISTING
LITIGATION
(Paragraph (1) of subdivision (d) of California Government Code Section 54956.9)
Case Name: Jessica Schultz V. City of Upland
San Bernardino County Superior Court of California Case No. CIV SB 2213164 b. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - EXISTING
LITIGATION
(Paragraph (1) of subdivision (d) of California Government Code Section 54956.9)
Case Name: Edward Ventura V. City of Upland
1 San Bernardino County Superior Court of California Case No. CIV SB 2400261 The City Council reconvened in open session at 6:01 p.m.
5. INVOCATION
Councilmember Shannan Maust
6. PLEDGE OF ALLEGIANCE
Led by Assistant Fire Chief Birchfield
7. PRESENTATIONS
None.
8. CITYATTORNEY
Assistant City Attorney Rice announced the City Council received reports and provided direction to staff, but there was no reportable action during Closed Session.
9. ORAL COMMUNICATIONS
Laura Cayley, Claremont, thanked the City for the opportunity to expand her business, 42nd Street Bagel, to Upland and stated she looks forward to a long relationship with the City.
10. CONSENT CALENDAR
Moved by: Councilmember Maust
Seconded by: Councilmember Zuniga
Approve the Consent Calendar
Motion: Carried Unanimously
a. APPROVAL OF MINUTES
Approve the Regular Meeting Minutes of February 24, 2025. b. DESIGNATION OF PROXIES AND PROPOSED SLATE OF DIRECTORS FOR
SAN ANTONIO WATER COMPANY BOARD AND WEST END CONSOLIDATED
WATER COMPANY BOARD
Appoint Mayor Pro Tern Rudy Zuniga as proxy to vote all shares at the annual stockholder's meeting of the San Antonio Water Company for the slate of directors; and to include the reappointment of Bob Bowcock, Bob Cable, Kati Parker, and Bill Velto to the proposed Board slate. Appoint Councilmember Shannan Maust as proxy to vote all shares at the annual stockholder's meeting for the West End Consolidated Water Company Board of Directors and to include the appointment of James Breitling and the reappointment of Carlos Garcia and Shannan Maust to the proposed Board slate.
C. SINGLE AUDIT REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2024 Receive and file the Single Audit Report on Federal Award Programs for the Fiscal Year ended June 30, 2024.
2 d. CONSIDER ADOPTION OF A RESOLUTION APPROVING THE TRANSFER OF FUND BALANCE TO SECTION 115 TRUSTS AND OTHER CITY COUNCIL
DESIGNATED ACCOUNTS
Adopt Resolution No. 6822 approving a transfer of fund balance to Section 115 Trusts and other City Council designated accounts in conjunction with the General Fund Reserve Policy for the Fiscal Year ended June 30, 2024. e. CONSIDER ACCEPTING COMMUNITY PROJECT FUNDING GRANT AWARD FOR FISCAL YEAR 2024 FROM CONGRESSMEMBER NORMATORRES.
Accept the Fiscal Year 2024 Community Project Funding Grant award from Congressmember Norma Torres in the amount of $850,000 for rehabilitation of the Historic Downtown Santa Fe Depot Station and appropriate the funds.
CONSIDER APPROVAL OF A LEASE AGREEMENT WITH 42ND STREET BAGEL FOR 220 E. A STREET, AND DETERMINE THE LEASE AGREEMENT
IS CATEGORICALLY EXEMPT FROM CEQA
Find that the Lease Agreement with 42" d Street Bagel Upland, Inc. is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (Existing Facilities) of the CEQA Guidelines, and direct staff to file a Notice of Exemption with the San Bernardino County Clerk of the Board; and Approve the Lease Agreement with 42" d Street Bagel Upland, Inc and authorize the City Manager to execute the Lease Agreement for a restaurant to operate at 220 E. A Street within the Santa Fe Depot. g. CONSIDER PROPERTY MANAGEMENT SERVICES AGREEMENT WITH RPM
COMPANY FOR MANAGEMENT OF CITY -OWNED RESIDENTIAL RENTAL
PROPERTIES
Approve the Property Management Services Agreement with RPM Company and authorize the City Manager to execute the Agreement and any future amendments for management of the City -owned residential rental properties; and find the Agreement is not a project under the California Environmental Quality Act (CEQA) pursuant to Section 15378 of the CEQA Guidelines. h. CONSIDER APPROVING THE NOTICE OF COMPLETION FOR CITYWIDE
SLURRY SEALS
Approve the work; authorize the City Manager or designee to record the Notice of Completion; reduce the Faithful Performance Bond to 10% for the Citywide Slurry Seals Project; and authorize a change order increase of $19,522.86 to cover the final construction cost.
CONSIDER THE APPROVAL OF THE PURCHASE OF NEW CITY VEHICLES Approve the purchase of five (5) 2025 model year Dodge Durango Police Patrol vehicles, one (1) 2025 model year Ford F-150 Police Responder, and one (1) 2025 model year Ford F-550 Super Duty Truck with National Auto Fleet Group of Watsonville, California, for a total amount of $405,492.44; and authorize the City Manager execute all necessary documents related to the vehicle purchases.
11. PUBLIC HEARINGS
3 12.
13. COUNCIL COMMITTEE REPORTS
a. COUNCIL REPORTS ON REGIONAL COMMITTEE MEETING, TRAINING, OR
CONFERENCE ATTENDANCE
Mayor Velto stated that an IEUA pass through charge will come before Council in the future.
BUSINESS ITEMS
a.
I
FISCAL YEAR 2024-25 MID -YEAR BUDGET REVIEW AND PROPOSED
BUDGET ADJUSTMENTS
Assistant City Manager Stephen Parker and Finance Manager Staci Sullivan presented a PowerPoint presentation.
City Manager Blay stated that staff is recommending a restructuring and reclassification of current Assistant City Manager duties, reclassifying the position to Public Works Director to an Assistant City Manager/Public Works Director.
Assistant City Manager Parker answered questions posed by the Council regarding the duties of the Assistant City Manager/Public Works Director and changes to fund balance.
The Council directed staff to bring future mid -year budget adjustments to the Finance Committee prior to bringing it to Council for approval.
Moved by: Councilmember Garcia
Seconded by: Councilmember Maust
Receive and file the Fiscal Year 2024-25 Mid -Year Budget Review; approve the Mid -Year Budget Review's Proposed Budget Adjustments; approve the updated Schedule of Positions; approve an increase to the capital assets depreciation threshold from $5,000 to $10,000; and approve the recommended Mid -Year Fund Balance Designations.
Motion: Carried Unanimously
RESPONSE TO GRAND JURY FINDINGS AND RECOMMENDATIONS IN
REPORT TITLED "WHEN IS A POTHOLE A POTHOLE? LOOKING AT
POTHOLES IN THE CITY OF UPLAND"
Assistant City Attorney Rice presented the staff report.
The Council provided comments and the grand jury report, the City's response, and steps the City has taken to address infrastructure needs.
Moved by: Councilmember Zuniga
Seconded by: Councilmember Garcia
Approve the response letter to the San Bernardino County Grand Jury and authorize the City Manager to sign the response letter. 0 Motion: Carried Unanimously
14. COUNCIL COMMUNICATIONS
Councilmember announced various events and activities throughout the community.
15. CITY MANAGER
City Manager Blay thanked the Library Director Tuckerman for doing an excellent job.
16. ADJOURNMENT
Mayor Velto adjourned the meeting at 6:48 p.m. The next regularly scheduled City Council meeting is Monday, March 24, 2025.
Keri J ns City Clerk
5