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fir. •• "The City of Gracious Livrug"
.L MEETING OF THE CITY COUNCIL
Bill Velto,Mayor
Rudy Zuniga, Mayor Pro Tern-District 4 Michael Blay, City Manager James Breitling, Councilmember• District 2 Stephen P. Deitsch,City Attorney Carlos A.Garcia,Councilmember- District 3 Keri Johnson,City Clerk Shannan Maust,Councilmember-District 1
Monday, April 28, 2025
4:00 p.m.
SPECIAL MEETING
Notice is hereby given that Mayor Bill Velto of the Upland City Council, pursuant to Government Code Section 54956, does hereby call a Special Meeting of the Upland City Council Council Chamber
City Hall, 460 N. Euclid Avenue
Residents may observe the City Council meetings remotely via livestream on the City website, Spectrum Cable TV Channel 3, or Frontier Cable TV Channel 26.
City of Upland Mission Statement
The City of Upland is committed to delivering superior services that meet community needs with transparency and integrity.
City of Upland Vision Statement
Upland is a safe community with historic character where residents enjoy a high quality of life.
Pages
1. CALL TO ORDER AND ROLL CALL
2. ORAL COMMUNICATIONS
Pursuant to Government Code Section 54954.2, any member of the public may address any item listed on the agenda. Anyone wishing to address the legislative body should submit a speaker card to the City Clerk at or prior to speaking. Speakers shall keep their comments to no more than three (3) minutes.
CAMPAIGN CONTRIBUTION DISCLOSURE: Pursuant Gov. Code § 84308, any party to a permit, license, contract, or other entitlement before the Council is required to disclose on the record any contribution, including aggregated contributions, of more than $500 made by the party or the party's agents within the preceding 12 months to any City official. Participants and agents are requested to make this disclosure as well. The disclosure must include the name of the party, participant, or agent, and any other person making the contribution; the name of the recipient, the amount of the contribution, and the date the contribution was made.
3. AGENDA ITEMS
a. FISCAL YEAR 2025-26 PROPOSED BUDGET ADJUSTMENTS 3
CEQA: Not a Project.
Recommended Action:
Approve the proposed budget adjustments to the Fiscal Year 2025-26 budget. (Staff Person: Stephen Parker)
4. ADJOURNMENT
The next regularly scheduled City Council meeting is Monday, April 28, 2025 at 5:00 p.m.
NOTE: If you challenge the public hearing(s) or the related environmental determinations in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City of Upland, at, or prior to, the public hearing.
All Agenda items and back-up materials are available for public review at the Upland Public Library, at 450 North Euclid Avenue, the City Clerk's Office at 460 North Euclid Avenue and the City website at www.uplandca.gov .
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, 909-931-4120.
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA Title II] To access written transcription during the meeting, please click this link:
https://attend.wordly.ai/join/LVGO-0906 . Then choose language and click attend to read the transcript on your device.
On April 23, 2025 a true and correct copy of this agenda was posted on the bulletin boards at 450 N. Euclid Avenue (Upland Public Library) and 460 N. Euclid Avenue (Upland City Hall) and the City website at www.uplandca.gov
�� �pl"� CITY
UPLAND
"The City of Gracious Living"
CItIFOB�S
1. Staff T....q)
DATE: April 28,2025
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY,CITY MANAGER
PREPARED BY:STEPHEN PARKER,CPA,ASSISTANT CITY MANAGER
STACI SULLIVAN,FINANCE MANAGER
SUBJECT: FISCAL YEAR 2025-26 PROPOSED BUDGET ADJUSTMENTS RECOMMENDED ACTION:
It is recommended that the City Council approve the proposed budget adjustments to the Fiscal Year 2025-26 budget.
GOAL STATEMENT
The proposed action supports the City's goal to provide fiscal stewardship for the City of Upland.
BACKGROUND
On June 10, 2024, the City Council approved Resolution No. 6779 adopting the Biennial Budget for Fiscal Years 2024-25—2025-26.
On November 11,2024,the City Council received and filed the Fiscal Year 2024-25 First Quarter Budget Review.
On February 24, 2025, the City Council reviewed the cost of citywide programs to determine if any reductions in services are warranted. Staff was directed to bring back a more comprehensive and detailed list as part of the Fiscal Year 2025-26 budget process.
On March 10,2025,the City Council received and filed the Fiscal Year 2024-25 Mid-Year Budget Review.
ISSUES AND ANALYSIS
Proposed Reductions/Revenue Increases
Following the February 24,2025, City Council meeting,the City Manager instructed each depat liuent to review the FY 25/26 budget and identify expenditure decreases or revenue increases that could be re-purposed for infrastructure- related needs in the City.Below are what the departments presented for consideration:
Table 1 —Proposed Reductions/Revenue Increases
Department/Division Description Expenditure Revenue Decrease Increase
City Attorney Legal Services ($5,650)
City Clerk Advertising ($2,573)
Finance Furniture/Office Equipment ($662) Finance Professional Services ($4,000)
Finance Contract Services ($5,752)
Finance Banking Fees ($5,000)
Finance Other Services ($5,000)
Information Backup Internet Connections ($32,940) Technology
Information Reduction of ($29,714)
Technology Wireless Devices
Human Resources Software Subscription ($15,000) Development Services Electrical Permit Revenue $204,950 Development Services Training/Conferences/Meetings ($7,500)
Development Services Fuel Usage ($1,000)
Development Services Printing ($1,200)
Development Services Advertising ($3,000)
Development Services Dues&Subscriptions ($2,500) Development Services Furniture/Office Equipment ($1,250) Development Services Legal Services ($2,000) Development Services Other Services ($27,050) Development Services Professional Services Increase $202,400 _ Police Dues&Subscriptions ($3,000)_
Police Training/Conferences/Meetings ($13,000)_ Police Other Supplies/Materials ($10,500)_
_Police Other Equipment ($3,000)
Police Furniture/Office Equipment ($4,160) Police Other Services ($13,006)
Police Legal Services ($41,000)
Police Elimination of Allied Universal contractual ($243,860) services
Police Parking Fee Revenue $20,000
Recreation Eliminate National Night Out / Summer ($12,870) ($500) Family Campout
Recreation Eliminate Bussing for Light Up the Night ($10,000) Event
Recreation Reduce Materials/Supplies for Light Up the ($5,825) Night Event
Recreation Eliminate Grandstands for Light Up the Light ($3,500) Event
Recreation Combine Tree Lighting with Hometown ($4,500) Holiday
Public Works Vehicle Fuel Usage ($21,210) Public Works Building Maintenance / Operations ($68,740) Allocation Charges
Public Works Vehicle Acquisition ($33,294) Public Works Maintenance ($11,000)
TOTAL ($451,856) $224,450
If approved, these reductions and revenue increases improving the city's financial position by $676,306 will be included in the Fiscal Year 2025-26 Mid-Cycle Budget.
Not Recommended Reductions/Revenue Increases
In addition to the reductions and revenue increases that are being recommended by staff, the attached document includes additional program reductions and revenue increases that are not proposed at this time. If the City Council chooses to incorporate any of these reductions into the Fiscal Year 2025-26 Mid-Cycle budget,staff will include those in our future workshops.
Revenue Projections
On April 9,2025,staff met with HdL Companies for a 4th Quarter Sales Tax update. As a result of economic pressures from increased tariffs implemented in the United States, lower fuel costs, and anticipated decreases in vehicle sales, the Fiscal Year 2025-26 sales tax revenue projections are down$1,687,500 from$25,346,900 to$23,659,400.
As a result of this new information, staff is recommending that the $676,306 in expenditure reductions and revenue increases not be applied towards additional infrastructure needs,but rather be applied towards closing what is now a FY 25/26 budget deficit. In the meantime, staff will review all revenues and department expenditures as well as re- evaluating the HdL sales tax projection to present a balanced FY 25/26 budget to City Council for approval.
Next Steps
On May 19,2025,a budget workshop has been established for Finance staff to present to City Council the outline of additional proposed revisions to the FY 25/26 budget.
On June 2,2025,a budget workshop has been established for the Public Works Department to present the City Council with the updated Capital Improvement Program(CIP)budget as well as potentially come back to City Council with modifications from the May 19 Workshop.
On June 9,2025,the Finance Division will present the City Council with the formal revised Fiscal Year 2025-26 Mid- Cycle Budget for consideration.
As has been done the last five years,the second City Council meeting in June(June 23,2025,this year)is set aside as a backup in case there are any delays to presenting a balanced budget to City Council for approval.
ENVIRONMENTAL DETERMINATION
The proposed action is not subject to the California Environmental Quality Act(CEQA). Section 15378 of the CEQA Guidelines defines a project subject to CEQA. The proposed action is not included within the definition of a"project" and thus is exempt.
FISCAL IMPACTS
There is no fiscal impact associated with this action.
ALTERNATIVES
1. Consider additional modifications to the FY 25/26 budget from departmental reductions not recommended.
2. Provide additional direction to staff.
CEQA:Not a Project.
Attachment 1
Department Reductions Not Recommended
Expenditure Revenue
Department Proposed Changes Decrease Increase Comments General Government
City Clerk Training/Conferences/Meetings 2,573 Not recommended as this would be over half of the division's training budget which would limit the ability to develop staff and continue learning/networking at conferences and trainings Other Services 2,573 Not recommended as this is the only funding soure for the transfer of records to off-site storage Library Close 1 Day Per Week 90,000 Not recommended as would adversely impact programs/offerings that benefit the community Requires an amendment to the existing agreement with the County for library services 95,146 -
Administrative Services
Finance Eliminate the ClearGovTransparency Portal 13,700 Would eliminate a greater level of transparency on the City's budget to the community Eliminate the annual audit contract 34,000 Would put the City in jeopardy for losing out on federal grants,and jeopardizing tax revenue Eliminate Tyler Electronic Time and Attendance software 35,507 The electronic system was fully implemented in early 2025.Would eliminate the electronic timesheet process and staff would revert back to a paper and more manual and time-consuming process 83,207 -
Information Technology Eliminate Backup Internet and TVfor Recreation 2,616 If Internet goes down,there would be no phones or computers available at Recreation facilities Recreation won't have TV content at their facilities
Eliminate NearMap 6,800 High resolution mapping used for remote inspections,measurements and risk assessments Eliminate Cellphone Forensics 22,000 Would eliminate the ability for the Police Department to unlock devices and forensically examine cell phones for digital evidence
Eliminate AFR Engine 5,000 Would eliminate the facial software recognition tool currently used by the Police Department 36,416 -
Development Services
Elimination of weed abatement program 70,550 (15,000)Comcate software for tracking violations($8,330),printing($1,500),phone($500),vehicle repair($220), landscape abatements($10,000)and contract services($50,000)won't be needed any longer Properties may begin to look unkept,which will impact aesthetics and demand on Code Enforcement Eliminate rent rate analysis 1,200 Would limit the ability to do rent rate analysis for cell towers and leasing city-owned buildings.
Elimination of speed surveys 20,000 Would limit speed survey services provided.
Reduction of professional services 50,000 Reduced time implementing Downtown grant programs($20,000) Reduction in plan check services may have service delay impacts($30,000) Elimination of Planning Commission training 6,630 Elimination of training opportunities for entire Planning Commission 148,380 (15,000)
Attachment 1
Department Reductions Not Recommended
Expenditure Revenue
Department Proposed Changes Decrease Increase Comments Police
Transparency and Accountability
BWCs are essential for documenting officer-public interactions,providing an objective and reviewable record of events.
Without them:
•Investigations into incidents involving officers may be less conclusive. •The department may face an increase in unresolved complaints or civil liability. •The absence of footage could make it harder to uphold internal accountability standards.
Evidence Integrity and Case Support
BWCs and LPRs serve as critical evidentiary tools in investigations and court proceedings.Reducing access to these tools could:
•Result in fewer cases with strong,corroborated evidence.
Axon Contract for Body CamerasNehicle Cameras/AI •Lead to more challenges during prosecution or trial,potentially weakening outcomes.
Report Writing 320,000 •Undermine confidence among prosecuting partners in our ability to deliver reliable documentation.
Officer Training and Performance Evaluation
Video footage from BWCs is routinely used for training,coaching,and after-action reviews.Without it:
•Opportunities for real-time learning and reflective improvement are diminished. •Supervisory staff may find it harder to assess performance or identify policy violations. •Training scenarios may become less realistic and less impactful.
Operational Efficiency and Crime Solving
LPRs contribute directly to investigative efficiency by identifying and tracking vehicles of interest.The absence of this technology would:
•Slow down investigations by removing a key tool for developing leads. •Hinder our ability to work with regional partners across jurisdictions. •Critically,reduce our ability to locate missing persons,especially in Amber Alerts or Silver Alerts,where vehicles are often the only actionable lead.
Community Impacts
Public Trust and Perception of Accountability
BWCs are widely regarded by the public as a necessary check on law enforcement authority.Without them:
•Transparency in police encounters may be seen as compromised. •Public skepticism may increase,especially in high-profile incidents. •Trust-building efforts with community stakeholders could be significantly undermined.
Flock Contract for License Plate Readers/Traffic Community-Police Relations Cameras 30,000 Video and LPR documentation often provide clarity during contested encounters or investigations.Their removal could:
•Lead to more frequent disputes over officer conduct or investigative fairness. •Increase community concerns around racial profiling,excessive force,or unequal treatment. •Spark demand for more intensive civilian oversight or policy reform initiatives.
Public Safety and Deterrence
Beyond crime prevention,both technologies directly enhance public safety.The removal of LPRs,in particular,could:
•Reduce our ability to deter auto-related crimes and quickly resolve cases involving stolen vehicles. •Affect neighborhood security,especially in areas with chronic vehicle theft or transient criminal activity. •Critically,limit our capacity to assist in locating critical missing persons,where a vehicle's movement may be one of the only traceable clues.In these time-sensitive cases,LPR alerts often make the difference in rapid recovery. 350,000 -
Attachment 1
Department Reductions Not Recommended
Expenditure Revenue
Department Proposed Changes Decrease Increase Comments Public Works
Eliminate Free Residential Sandbag Sand 10,000 Minimal cost for maximum resident benefit Tree Trimming(skip 1 year) 1,400,000 Increased potential for claims.Also,as part of Tree City USA there is a maintenance component and reduction in services could jeopardize the City's participation in the program Tree Trimming(adjust current cycle from Ito 8 years) 250,000 Increased potential for claims.Also,as part of Tree City USA there is a maintenance component and reduction in services could jeopardize the City's participation in the program Street Sweeping(reprogram funds from Burrtec towards Since street sweeping is a NPDES and MS4 permit requirement,the Solid Waste Agreement provides this service 400,000 free of charge to the City. If we repurposed these funds elsewhere,residents would be required to pay additional pavement impact)
fees for this service.
Household Hazardous Waste(reprogram funds from Since household hazardous waste is a Clean Water Act and Solid Waste Reduction Act requirement,the Solid 225,000 Waste Agreement provides this service free of charge to the City. If we repurposed these funds elsewhere, Burrtec towards pavement impact)
residents would be required to pay additional fees for this service. 2,285,000 -
Recreation
Implement Participation Fees-Kid Egg Hunt 2,500 $5.00 per participant x 500 participants Implement Attraction Fees-Scary-a-Faire 1,500 $5.00 per attraction wristband x 300 wristbands Increase Park User Fees(Athletic Facilities&Picnic A 33%increase in overall revenue as a result in increasing all user fees by 33%and increasing fees for non-resident 33,000
Areas) and adult use.
11,250 $75/week x 50 weeks x 3 user groups
Implement Facility Use Fees for Community Based Orgs.
4,500 Increased revenue for implementing"Patriotic Pub"wristband entry,adding corporate sponsorship for tastings, Implement a Split of Revenue from LUTN Beer Garden and increasing drink prices.
Cancelation of Inflatable Toboggan Slide($1,500),staff attire($1,700),stage&audio rental/band($15,000), roaming entertainment($4,000),and reduction of printing of flyers,programs,banners,etc($1,200)and other Reduce Hometown Holiday Event Elements
equipment such as extension cords,power boxes,etc.($700) Would result in a less robust,inviting,and inclusive holiday event 24,100
24,100 52,750
TOTAL $ 3,022,249 $ 37,750