4c4 a v� �� CITOAF upLAND
"The City of Gracious Living"
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" a;CIAL MEETING OF THE CITY COUNCIL
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Bill Velto,Mayor
Rudy Zuniga, Mayor Pro Tern-District 4 Michael Blay,City Manager James Breitling,Councilmember-District 2 Stephen P. Deitsch, City Attorney Carlos A. Garcia,Councilmember -District 3 Keri Johnson, City Clerk Shannan Maust, Councilmember-District 1
Monday, June 2, 2025
5:00 p.m.
SPECIAL WORKSHOP
Notice is hereby given that Mayor Bill Velto of the City Council, pursuant to Government Code Section 54956, does hereby call a Special Workshop of the Upland City Council Council Chamber and remote location
City Hall, 460 N. Euclid Avenue and Kaiser Permanente Regional Laboratory, Room 2201, 13000 Peyton Drive, Chino Hills CA
Residents may observe the City Council meetings remotely via livestream on the City website, Spectrum Cable TV Channel 3, or Frontier Cable TV Channel 26.
City of Upland Mission Statement
The City of Upland is committed to delivering superior services that meet community needs with transparency and integrity.
City of Upland Vision Statement
Upland is a safe community with historic character where residents enjoy a high quality of life.
Pages
1. CALL TO ORDER AND ROLL CALL
2. ORAL COMMUNICATIONS
Pursuant to Government Code Section 54954.2, any member of the public may address any item listed on the agenda. Anyone wishing to address the legislative body should submit a speaker card to the City Clerk at or prior to speaking. Speakers shall keep their comments to no more than three (3) minutes.
CAMPAIGN CONTRIBUTION DISCLOSURE: Pursuant Gov. Code § 84308, any party to a permit, license, contract, or other entitlement before the Council is required to disclose on the record any contribution, including aggregated contributions, of more than $500 made by the party or the party's agents within the preceding 12 months to any City official. Participants and agents are requested to make this disclosure as well. The disclosure must include the name of the party, participant, or agent, and any other person making the contribution; the name of the recipient, the amount of the contribution, and the date the contribution was made.
3. AGENDA ITEMS
a. MID-YEAR CAPITAL IMPROVEMENT PROGRAM (CIP) UPDATE AND 3
PROPOSED PUBLIC WORKS REORGANIZATIONAL STAFFING PLAN
CEQA: Not a Project.
Recommended Action:
Review the proposed capital improvement program (CIP) and organizational realignment and staffing adjustments within the Public Works Department; and provide direction. (Staff Person: Damien Arrula)
4. ADJOURNMENT
The next regularly scheduled City Council meeting is Monday, June 9, 2025 NOTE: If you challenge the public hearing(s) or the related environmental determinations in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City of Upland, at, or prior to, the public hearing.
All Agenda items and back-up materials are available for public review at the Upland Public Library, at 450 North Euclid Avenue, the City Clerk's Office at 460 North Euclid Avenue and the City website at www.uplandca.gov .
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, 909-931-4120.
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA Title II] To access written transcription during the meeting, please click this link:
https://attend.wordly.ai/join/LVGO-0906 . Then choose language and click attend to read the transcript on your device.
On May 28, 2025 a true and correct copy of this agenda was posted on the bulletin boards at 450 N. Euclid Avenue (Upland Public Library) and 460 N. Euclid Avenue (Upland City Hall) and the City website at www.uplandca.gov
4c, °v °p`q� CITFUP LAND
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DATE: June 2,2025
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY,CITY MANAGER
PREPARED BY:DAMIEN ARRULA,ASSISTANT CITY MANAGER
SUBJECT: MID-YEAR CAPITAL IMPROVEMENT PROGRAM(CIP)UPDATE AND PROPOSED
PUBLIC WORKS REORGANIZATIONAL STAFFING PLAN
RECOMMENDED ACTION:
It is recommended that the City Council review the proposed capital improvement program(CIP)and organizational realignment and staffing adjustments within the Public Works Department;and provide direction.
GOAL STATEMENT
The proposed action supports the City's goal of delivering exceptional public services and improving infrastructure and capital project delivery by aligning Public Works staffing and organizational structure with current service demands, enhancing internal coordination, and strengthening long-term capacity for CIP execution and customer responsiveness.
BACKGROUND
Over the past several years,the Public Works Department has undergone various transitions in structure,leadership, and staffing.In 2022,the City commissioned an organizational assessment to evaluate the department's ability to meet current and future service demands.
The assessment concluded that the City was under-delivering in two critical areas:
1. Capital Improvement Program(CIP)Delivery,and
2. Customer Service and Responsiveness
These findings aligned with internal performance metrics and public feedback, which identified gaps in project execution timelines,internal coordination,and service consistency.
ISSUES AND ANALYSIS
To address these deficiencies and to bring the department in line with industry-standard service delivery models,staff conducted a comprehensive review of existing and vacant positions in conjunction with other similar public works departments. This review focused on aligning resources to improve departmental structure, organizational stability, project management capacity, and customer service.
As will be detailed in the presentation during the special meeting,staff propose a realignment that includes:
• The repurposing of existing positions to meet operational needs • The activation of previously planned but unfilled positions • The addition of new roles designed to create continuity and accountability across CIP delivery and customer service functions
These changes support a more functional, stable structure aimed at long-term service improvements for the community.
ENVIRONMENTAL DETERMINATION
The proposed action is not subject to the California Environmental Quality Act(CEQA). Section 15378 of the CEQA Guidelines defines a project subject to CEQA.The proposed action is not included within the definition of a"project" and thus,is exempt.
FISCAL IMPACTS
The proposed organizational realignment changes reflect a total fiscal impact as detailed in the following chart:
Summary by Fund-Public Works Proposed Staffing Changes
Fund Normal Fringe
# Fund Name Salary PERS Benefits Total
101 General Fund $ 3,185 (1,877) (20,756) $(19,448) 204 Gas Tax 56,772 6,786 14,675 78,233 205 Measure I 56,772 6,786 14,675 78,233 206 RMRA 44,946 5,372 11,491 61,809 425 General Capital Project 66,235 7,912 16,611 90,758 640 Water Utility 114,629 13,679 13,607 141,915 641 Solid Waste Utility 100,165 11,887 25,401 137,453 645 Sewer Utility 272,375 32,450 76,223 381,048 752 Fleet Management (39,693) (4,795) (21,119) (65,607) 754 Building Maintenance 31,628 3,720 3,465 38,813 $707,014 81,920 134,273 $923,207
The proposed changes result in an All Funds salary and benefits increase of$923,207, including a ($19,448) net reduction of General Fund salary and benefits expenses. In addition,the elimination of contracts with Nobel Systems for GIS staffing and Advantec Consulting Engineers for traffic engineering staffing will reduce Maintenance & Operations expenses by$264,114,including a$150,000 savings to the General Fund.
The increases in the Water Enterprise Fund does not require a rate increase as it is already funded as a component of the most recent City Council-approved 4%CPI rate increase.
From the General Fund perspective, the proposed staffing changes are funded through position allocation revisions and frozen positions. The result is a more efficient deployment of personnel resources without increasing overall personnel costs, which will enhance services to the community, improve CIP project delivery, and ensure a more refined structure for the Public Works Department.
ALTERNATIVES
Provide alternative direction to staff.
CEQA:Not a Project.