Upland City Council
June 23, 2025

Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA

COUNTY OF
On , 20 , before me, , Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) ❑ Limited
❑ General Number of Pages
Attorney-In-Fact
Trustee(s)
❑ Guardian/Conservator Date of Document
❑ Other:

Signer is representing:

Name Of Person(s)Or Entity(ies)
Signer(s)Other Than Named Above
NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of Attorney to local representatives of the bonding company must also be attached.

END OF PERFORMANCE BOND

EXHIBIT C

Payment Bond (Labor and Materials).

KNOW ALL MEN BY THESE PRESENTS That
WHEREAS, the CITY OF UPLAND , with its principal place of business at 460 N. Euclid Avenue, Upland, California 91786 (hereinafter designated as the "City"), by action taken or a resolution passed , 20 , has awarded to hereinafter designated as the "Principal," a contract for the work described as follows: Traffic Signal Maintenance Services (the "Project"); and
WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents (Request for Proposal and Maintenance Services Agreement)for the Project dated May 5, 2025, (hereinafter referred to as "Contract Documents"), the terms and conditions of which are expressly incorporated herein by reference; and WHEREAS, said Principal is required to furnish a bond in connection with said contract; providing that if said Principal or any of its Subcontractors shall fail to pay for any materials, provisions, provender, equipment, or other supplies used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of said Principal and its Subcontractors with respect to such work or labor the Surety on this bond will pay for the same to the extent hereinafter set forth.

NOW THEREFORE, we, the Principal and as Surety, are held and firmly bound unto the City in the penal sum of Dollars ($ ) lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, his or its subcontractors, heirs, executors, administrators, successors or assigns, shall fail to pay any of the persons named in Civil Code Section 9100, fail to pay for any materials, provisions or other supplies, used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department or Franchise Tax Board from the wages of employees of the contractor and his subcontractors pursuant to Revenue and Taxation Code Section 18663, with respect to such work and labor the Surety or Sureties will pay for the same, in an amount not exceeding the sum herein above specified, and also, in case suit is brought upon this bond, all litigation expenses incurred by the City in such suit, including reasonable attorneys' fees, court costs, expert witness fees and investigation expenses.

This bond shall inure to the benefit of any of the persons named in Civil Code Section 9100 so as to give a right of action to such persons or their assigns in any suit brought upon this bond.

It is further stipulated and agreed that the Surety on this bond shall not be exonerated or released from the obligation of this bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described, or pertaining or relating to the furnishing of labor, materials, or equipment therefore, nor by any change or modification of

EXHIBIT C

any terms of payment or extension of the time for any payment pertaining or relating to any scheme or work of improvement herein above described, nor by any rescission or attempted rescission or attempted rescission of the contract, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond, nor by any fraud practiced by any person other than the claimant seeking to recover on the bond and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is given, and under no circumstances shall Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the owner or the City and original contractor or on the part of any obligee named in such bond, but the sole conditions of recovery shall be that claimant is a person described in Civil Code Section 9100, and has not been paid the full amount of his claim.

The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract to be performed thereunder, shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of Contract, including but not limited to, the provisions of Sections 2819 and 2845 of the California Civil Code.

IN WITNESS WHEREOF, we have hereunto set our hands and seals this day of , 20
(Corporate Seal)
Contractor/ Principal
By
Title
(Corporate Seal)
Surety
By
Attorney-in-Fact
(Attach Attorney-in-Fact Certificate) Title

EXHIBIT C

Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA

COUNTY OF
On , 20 , before me, , Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) ❑ Limited
❑ General Number of Pages
Attorney-In-Fact
Trustee(s)
❑ Guardian/Conservator Date of Document
❑ Other:

Signer is representing:

Name Of Person(s)Or Entity(ies)
Signer(s)Other Than Named Above
NOTE: This acknowledgment is to be completed for Contractor/Principal.

EXHIBIT C

Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA

COUNTY OF
On , 20 , before me, , Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) ❑ Limited
❑ General Number of Pages
Attorney-In-Fact
Trustee(s)
❑ Guardian/Conservator Date of Document
❑ Other:

Signer is representing:

Name Of Person(s)Or Entity(ies)
Signer(s)Other Than Named Above
NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of-Attorney to local representatives of the bonding company must also be attached.

END OF PAYMENT BOND

EXHIBIT C

EXHIBIT D

FLEET COMPLIANCE CERTIFICATION
Bidder hereby acknowledges that they have reviewed the California Air Resources Board's policies, rules and regulations and are familiar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the "Regulation"). Bidder hereby certifies, subject to penalty for perjury, that the option checked below relating to the Bidder's fleet, and/or that of their subcontractor(s) ("Fleet") is true and correct:
❑ The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto. ❑ The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto. n Bidder and/or their subcontractor is unable to procure R99 or R100 renewable diesel fuel as defined in the Regulation pursuant to section 2449.1(f)(3). Bidder shall keep detailed records describing the normal refueling methods, their attempts to procure renewable diesel fuel and proof that shows they were not able to procure renewable diesel (i.e. third party correspondence or vendor bids).
n The Fleet is exempt from the requirements of the Regulation pursuant to section 2449(i)(4) because this Project has been deemed an Emergency, as defined under section 2449(c)(18). Bidder shall only operate the exempted vehicles in the emergency situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4). ❑ The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto.

Name of Bidder:

Signature:

Name:

Title:

Date:

EXHIBIT D

EXHIBIT D

of Upt9 City of Upland

4. ` H.,. ;d Public Works Department
Engineering Division
1370 N. Benson Avenue
Upland, CA 91786
(909) 291-2930

MEMORANDUM
TO: All Contractors DATE: May 14, 2025
FROM: City of Upland, Engineering Division
SUBJECT: Clarification Memorandum
PROJECT: Request for Proposals for Traffic Signal Maintenance Services The following items are responses to various Contractors' Request for Information (RFI) and/or clarifications regarding the subject Request for Proposals. These responses are meant to clarify the intent of RFP documents only, and do not modify the contract documents themselves. Addendums only shall modify the contract sum and/or contract time.

No. RFI Question Response
1 Exhibit 'A', Cost Proposal Schedule "B", Line Item No. 8 "Replace Exhibit 'A', Cost Proposal Schedule "B", Line Video Detection Camera (Contractor furnished Iteris Apex Item No. 8 is for the Contractor to furnish and Camera). Please confirm whether this line item refers solely to install a single Iteris Apex Detection Camera, not the replacement of a camera unit into an existing Iteris Apex the entire intersection, cabinet interface Advanced Detection System (ADS) — with all supporting wiring, hardware, components, etc. The intent of the system integration, and cabinet equipment already in place—or if line item is to assume in the future that if an it is intended to cover the installation of a complete new ADS intersection had all 4 approaches utilizing Iteris system, including all associated wiring, cabinet interface Apex cameras and one camera went bad, then a hardware, and integration components? new replacement camera would be purchased and installed by the Contractor. The City does
not currently have any Iteris Apex Detection
Cameras, only Iteris Vector and Econolite
cameras. It is the City's understanding that the
Iteris Vector is no longer being supported by
Iteris. The City also understands that a single
Iteris Apex camera cannot, in itself, replace a
single Iteris Vector camera.
2 Is Exhibit D Form — Fleet Compliance Certification required to be The Fleet Compliance Certification is required to submitted with the RFP or will this be completed at contract be submitted to the City prior to contract execution if selected? execution.
3 On Page 10,for the paragraph below, would this work be billed as The work associated with this bullet point would Time&Materials? be billed as Time & Materials, except for Contractor shall replace or repair any and all defective parts of the replacing burnt-out traffic signal lamps and signal system which cause the signal failure or malfunction, as the pedestrian modules. During the preventative occasion arises, such as the signal controller, master controllers, maintenance rounds, the City will pay for the lamp material cost only, not the labor or vehicle
modems, signal monitor units, push buttons, relays, interconnect, charges associated in replacing the lamp(s)since
flashers, all kinds of lamp burnouts, detector loops, home run this is already paid for in the preventative locations, sensing units, video detection camera misalignment, maintenance costs. safety lights, illuminated street name sign lights, and wiring system, etc., unless the failure or malfunction falls in the category of extraordinary maintenance as defined in these specifications. 1

No. RFI Question Response
4 The Sample Agreement shows the following: "3.1.2 Term. The The Contract is for a 2-year initial term (July 1, term of this Agreement shall be from July 1, 2025, to June 30, 2025 to June 30, 2027) with an option for three 2027, unless earlier terminated as provided herein. The City shall (3) additional one-year terms, as specified in the have the unilateral option, at its sole discretion, to renew this sample Maintenance Services Agreement. The Agreement automatically for no more than three (3) additional language on page 2 of 18 of the RFP under one-year terms. The total term of the Agreement may extend for General Information was inadvertently listed as a five (5) years from award by City". Can you please confirm that 3-year additional term with an option for two (2) this contract has a 2-year initial term plus 3 possible 1-year additional years. extensions?
5 How many intersections are equipped with EVP devices? 79 6 How many intersections are equipped with battery back-up 13 Intersections with a working BBS. systems? 19 Intersections with a non-working BBS 4 Intersections with a missing BBS
Contractor is only required to maintain the
existing working BBS units, not the non-working
or missing BBS units.
7 Is the city asking for load testing of the batteries ONLY or a full The City is relying on the Contractor's expertise 15-minute test of the entire system? in ensuring the existing working battery back-up systems are operational and reliable in the event
of a power outage. BBS systems shall be
checked on a quarterly basis.
8 Bid Schedule B #20: Replace Safety Light Luminaire (Ex. HPSV GE Evolve ERL1-0-10-BF-30-E-Gray-VI with New LED). Can you please provide the make/model of the new LED fixture?
9 Bid Schedule B #21: Replace Safety Light Luminaire (Ex. LED GE Evolve ERL1-0-10-BF-30-E-Gray-VI with New LED). Can you please provide the make/model of the new LED fixture? _
10 Bid Schedule B #11: Replace Pedestrian ADA Compliant Push 4-1/2 inches.

Button and 4' Pole. Can you please provide the diameter of the 4' pole you are requesting?
11 Bid Schedule B #12: Replace Type 1A Traffic Signal Pole. Can 10 feet you please provide the height of the 1A pole you are requesting?

END OF MEMORANDUM
2

of Upt9 City of Upland

4. ` H.,. ;d Public Works Department
Engineering Division
1370 N. Benson Avenue
Upland, CA 91786
(909) 291-2930

MEMORANDUM
TO: All Contractors DATE: May 19, 2025
FROM: City of Upland, Engineering Division
SUBJECT: Clarification Memorandum
PROJECT: Request for Proposals for Traffic Signal Maintenance Services The following items are responses to various Contractors' Request for Information (RFI) and/or clarifications regarding the subject Request for Proposals. These responses are meant to clarify the intent of RFP documents only, and do not modify the contract documents themselves. Addendums only shall modify the contract sum and/or contract time.

No. RFI Question Response
1 Exhibit 'A', Cost Proposal Schedule "B", Line Item No. 8 "Replace Exhibit 'A', Cost Proposal Schedule "B", Line Video Detection Camera (Contractor furnished Iteris Apex Item No. 8 is for the Contractor to furnish and Camera). Please confirm whether this line item refers solely to install a single Iteris Apex Detection Camera, not the replacement of a camera unit into an existing Iteris Apex the entire intersection, cabinet interface Advanced Detection System (ADS) — with all supporting wiring, hardware, components, etc. The intent of the system integration, and cabinet equipment already in place—or if line item is to assume in the future that if an it is intended to cover the installation of a complete new ADS intersection had all 4 approaches utilizing Iteris system, including all associated wiring, cabinet interface Apex cameras and one camera went bad, then a hardware, and integration components? new replacement camera would be purchased and installed by the Contractor. The City does
not currently have any Iteris Apex Detection
Cameras, only Iteris Vector and Econolite
cameras. It is the City's understanding that the
Iteris Vector is no longer being supported by
Iteris. The City also understands that a single
Iteris Apex camera cannot, in itself, replace a
single Iteris Vector camera.
2 Is Exhibit D Form — Fleet Compliance Certification required to be The Fleet Compliance Certification is required to submitted with the RFP or will this be completed at contract be submitted to the City prior to contract execution if selected? execution.
3 On Page 10,for the paragraph below, would this work be billed as The work associated with this bullet point would Time&Materials? be billed as Time & Materials, except for Contractor shall replace or repair any and all defective parts of the replacing burnt-out traffic signal lamps and signal system which cause the signal failure or malfunction, as the pedestrian modules. During the preventative occasion arises, such as the signal controller, master controllers, maintenance rounds, the City will pay for the lamp material cost only, not the labor or vehicle
modems, signal monitor units, push buttons, relays, interconnect, charges associated in replacing the lamp(s)since
flashers, all kinds of lamp burnouts, detector loops, home run this is already paid for in the preventative locations, sensing units, video detection camera misalignment, maintenance costs. safety lights, illuminated street name sign lights, and wiring system, etc., unless the failure or malfunction falls in the category of extraordinary maintenance as defined in these specifications. 1

No. RFI Question Response
4 The Sample Agreement shows the following: "3.1.2 Term. The The Contract is for a 2-year initial term (July 1, term of this Agreement shall be from July 1, 2025, to June 30, 2025 to June 30, 2027) with an option for three 2027, unless earlier terminated as provided herein. The City shall (3) additional one-year terms, as specified in the have the unilateral option, at its sole discretion, to renew this sample Maintenance Services Agreement. The Agreement automatically for no more than three (3) additional language on page 2 of 18 of the RFP under one-year terms. The total term of the Agreement may extend for General Information was inadvertently listed as a five (5) years from award by City". Can you please confirm that 3-year additional term with an option for two (2) this contract has a 2-year initial term plus 3 possible 1-year additional years. extensions?
5 How many intersections are equipped with EVP devices? 79 6 How many intersections are equipped with battery back-up 13 Intersections with a working BBS. systems? 19 Intersections with a non-working BBS 4 Intersections with a missing BBS
Contractor is only required to maintain the
existing working BBS units, not the non-working
or missing BBS units.
7 Is the city asking for load testing of the batteries ONLY or a full The City is relying on the Contractor's expertise 15-minute test of the entire system? in ensuring the existing working battery back-up systems are operational and reliable in the event
of a power outage. BBS systems shall be
checked on a quarterly basis.
8 Bid Schedule B #20: Replace Safety Light Luminaire (Ex. HPSV GE Evolve ERL1-0-10-BF-30-E-Gray-VI with New LED). Can you please provide the make/model of the new LED fixture?
9 Bid Schedule B #21: Replace Safety Light Luminaire (Ex. LED GE Evolve ERL1-0-10-BF-30-E-Gray-VI with New LED). Can you please provide the make/model of the new LED fixture? _
10 Bid Schedule B #11: Replace Pedestrian ADA Compliant Push 4-1/2 inches.

Button and 4' Pole. Can you please provide the diameter of the 4' pole you are requesting?
11 Bid Schedule B #12: Replace Type 1A Traffic Signal Pole. Can 10 feet you please provide the height of the 1A pole you are requesting? 12 Bid Schedule B #22: Furnish & Install 2070LX+ Controller with Swarco McCain 2070LX with 2070-1C CPU and Software. Can you please provide the manufacturer and model Omni-eX software. The 2070LX+ was for the controller you are requesting? inadvertently listed and has additional capabilities that the City may not need or use.

END OF MEMORANDUM
2

or ula PUBLIC WORKS DEPARTMENT
�ti.- ~''. -4, ENGINEERING DIVISION
s 1370 North Benson Avenue
, ; j Upland, CA 91786-0460
c �7' Telephone (909) 291-2930
�LxFoitA" Facsimile (909) 291-2974
ADDENDUM NO. 1

REQUEST FOR PROPOSALS
FOR

TRAFFIC SIGNAL MAINTENANCE SERVICES
Date Issued: Ma 19 2 25
By:

Bob Critcj field, P.E.

The following revisions and/or clarifications shall be made to the Request for Proposals for the above named work. All other work identified in the original Request for Proposals, and all applicable sections of the original RFP, Exhibits, and previously issued Addenda/Clarifications for Request for Proposals for Traffic Signal Maintenance Services shall be included in the Contract, except as herein modified. This Addendum shall be incorporated into the Contract, and shall become part of the awarded Contract documents therefore.

The City will distribute copies of this Addendum to all Plan Holders of Record on the date of issuance.

The Bidder shall be responsible in providing this information to all proposed subcontractors, prior to bid opening. Receipt of this Addendum by the Bidder must be electronically acknowledged on PlanetBids as part of your Proposal (Contractor's Proposal), on the bid due date/time.

PLEASE ELECTRONICALLY ACKNOWLEDGE THIS ADDENDUM AS PART OF YOUR BID City of Upland
460 North Euclid Avenue,Upland,CA 91786-4732*[909]931-4100*Fax(909)931-4123*TDD(900)735-2929* www.ci.upland.ca.us

Request for Proposals
Traffic Signal Maintenance Services
Addendum IQo.1
May 19,2025

RFP DOCUMENTS
ITEM NO. 1: City Request for Proposals for Traffic Signal Maintenance Services, Contract Documents, Cover Page
Receipt of Bids:

The deadline for receipt of bids has been extended to May 27, 2025, Tuesday at 2:00 P.M, ITEM NO. 2: City Request for Proposals for Traffic Signal Maintenance Services, Contract Documents, Proposal Submittal, Page 18 of 18 Last Paragraph Change to Read as follows:

Proposal shall be submitted no later than 2:00 p.m. on Tuesday, May 27, 2025.

Telegraphic, telephonic, as well as postmarks and late proposals will not be accepted. All proposals received by the Public Works Counter after the due date/time shall be considered late and will be returned unopened.

ITEM NO. 3: City Request for Proposals for Traffic Signal Maintenance Services, Contract Documents, General Information, Page 2 of 18 Last Paragraph Change to Read as follows:

The City intends to award a Traffic Signal Maintenance Services Agreement (Agreement) to a company for a contract period of two (2) years. The City retains the option to award up to three (3) additional years, upon a year-by-year basis. The Agreement to be executed shall be in the form attached hereto as Exhibit "B".

ITEM NO. 3: City Request for Proposals for Traffic Signal Maintenance Services, Contract Documents, Schedule, Page 14 of 18
Replace Schedule as follows:

ITEM DATE
Issuance of RFP May 5, 2025
Proposal Submittal Deadline May 29, 2025
2:00 p.m. Pacific Std. Time
Anticipated City Review of May 28-June 9, 2025
Proposals Received
Agreement to City Council for June 23, 2025
approval
Start of services under new July 1, 2025
contract

Request for Proposals
Traffic Signal Maintenance Services
Addendum No.1
May 19,2025

ITEM NO. 4: City Request for Proposals for Traffic Signal Maintenance Services, Contract Documents, Exhibit 'A', Cost Proposal Schedule "B", Item No. 22 Change Item Description to Read as follows:

Furnish &Install Swarco McCain 2070LX Controller with 2070-iC CPU and Omni-eX software.

END OF ADDENDUM NO. 1

MINUTES OF MEETING

TRAFFIC SIGNAL MAINTENANCE SERVICES
Date/Time: June 9, 2025 @ 1:00 p.m.

Location: City of Upland Public Works Department 1370 N. Benson Avenue
Upland, CA 91786
Purpose of Meeting: Evaluate proposals received and select Contractor Attendees: Bob Critchfield, Engineering Manager Hector Gonzalez, Senior Engineer, CIP
Harry Parr, Assistant Engineer, Land Develop./Transportation

CONSULTANT RANKINGS BY EVALUATION COMMITTEE
Firm Bob Hector Harry Average Ranking Crosstown Electrical and 80.75 83.75 78.75 81.08 1 Data, Inc.

Yunex Traffic 80.75 79.75 81.75 80.75 2 Econolite Systems 74.00 74.00 73.00 73.66 3 St. Francis Electric 59.50 59.50 56.50 58.50 4 STAFF DECISION:

The evaluation committee composed of two Public Works staff from the Engineering/Capital Projects Division and one Development Services staff member from the Land Development & Transportation Division reviewed the proposals of the 4 respondents. All 4 firms are well qualified and equipped to handle the proposed work. The panel concluded that Crosstown Electrical & Data, Inc. had the best combined proposal that demonstrated their qualifications, technical understanding, financial strength, and proposed pricing cost.

4 a Upt
Utz' d r3 CALIFORNIA LEVINE ACT DISCLOSURE STATEMENT c 4c.
9tIFOR�
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits City Officers from participating in any action concerning a license, permit, other entitlement for use,franchise, or contract (collectively"license, permit,or contract") if they receive political contribution(s)from a party, or its agent(s), totaling more than $500 within the twelve (12) months before the proceeding, while a proceeding is pending, and for twelve (12) months following the date of a final decision in a proceeding.

The Levine Act also requires a member of the Upland City Council who has received such a contribution to disclose the contribution on the record of the proceeding and recuse themselves before the proceeding unless the violation has been properly cured.

Current Upland City Council Members are listed at:
https://www.uplandca.gov/city-council-treasurer
Parties and their Agents are responsible for accessing the link to review the names and disclosing their applicable contributions to City Officers on the record of a proceeding.

As a party to a proceeding,you are also required to provide information below about contributions made by you, your agents on behalf of you or your organization, your organization subject to the proceeding with the City, and any organization you direct or control pursuant to the aggregation rules at FPPC Reg. § 18438.5, except for uncompensated officers of a nonprofit organization. This form is to be submitted to the City of Upland and is a public record. If you have any questions about this form, please contact your City representative for assistance.

1. Have you or your company,or any agent/board member on behalf of you or your company/entity, made any political contributions of more than $500 to any Upland City Council Member in the 12 months preceding the date of the submission of your proposal or application,or the anticipated date of any Council action?
_YES If yes, please identify the Council Member(s):

X NO

2. Do you or your company/entity, or any agency on behalf of you or your company/entity, anticipate or plan to make any political contribution of more than $500 to any Upland City Council Member in the 12 months following any Council action related to your proposal or application? YES If yes, please identify the Council Member(s):

KN O
Answering yes to either of the two questions above does not preclude the Upland City Council from awarding a contract or approving an application or any subsequent action. It does, however, preclude the identified Council Member(s) from participating in any actions related to your proposal or application. if
6//e/ si Akslr.444,4- (4/4/1"Arthi/7----
Date Signature of authorized individual // CfaS,r/dL1) Re<-10<c,/ ���.Ts. -Ac
Company/Applicant Name
(Levine Act definitions on reverse side)

::, Up`q� CITYUPLAND
. ` "The City of Gracious Living"
DATE: June 23,2025
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY,CITY MANAGER
PREPARED BY:DAMIEN ARRULA,ASSISTANT CITY MANAGER

RICHARD SMIDERLE,OPERATIONS MANAGER
SUBJECT: CONSIDER APPROVAL OF PARK DEVELOPMENT IMPACT FEES FOR THE CITRUS

PARK SCOREBOARD INSTALLATION
RECOMMENDED ACTION:

It is recommended that the City Council approve the appropriation of$15,000 from Park Development Impact Fee funds for the installation of a new baseball scoreboard at Citrus Park.

GOAL STATEMENT
The proposed action supports the City's goal of providing a high quality of life by assuring that all City park amenities and sports field equipment are operational at the highest standard.

BACKGROUND
A Development Impact Fee(DIF)is a monetary exaction charged by a local government to a developer in connection with the implementation of an approved development project. DIF's can vary widely between jurisdictions because of differing facility needs. With the passage of Assembly Bill (AB) 1600, known as the 1987 Mitigation Fee Act (Government Code Section 66000 and following), the State recognized the burden on local governments from the rising costs associated with needed infrastructure and population increases associated with new development. The Mitigation Fee Act secured a system for identifying and collecting specific fees, dedications,reservations, and other exactions that local jurisdictions could regularly impose when properties are developed.

On December 7, 1987,using the authority of the Mitigation Fee Act,the City Council adopted Ordinance No. 1414 which provided for park acquisition and development,street and traffic facilities development and storm drain DIF to be established to mitigate impacts of development on the community and its infrastructure.

On September 25, 2006, the City Council adopted Resolution No. 5792 which established impact fees based on a Public Facilities Fee Study which calculated fees that represented future development's share of public facilities and capital improvements. In addition to the three existing DIF (Park, Traffic and Storm Drain), fees for General,Fire, Police,Water and Sewer were established. These fees took effect January 1,2007.

On October 28,2024,the City Council adopted a Development Impact Fee Nexus Study in accordance with Assembly Bill 1600 and adopted the Public Facilities Development Impact Fee Schedule.

On December 9, 2024, the City Council adopted the Five-Year Development Impact Fee Report ("Report") in accordance with Assembly Bill 1600 for Fiscal Year 2024-25. Included in the Report was$30,000 identified in Fiscal Year 2024-25 in the Park DIF for Citrus Park Ballfield Expansion.

ISSUES AND ANALYSIS
$30,000 of Park Development Impact Fee(DIF) funds were originally identified for the purchase and installation of a new baseball scoreboard for Citrus Park Sports Field. The existing scoreboard is aged, intermittently operational, and is at the end of its useful service life. The new scoreboard has been purchased and delivered; however,the cost for installation was underestimated.Three quotes have been obtained for installation,and it has been determined that an additional amount of$15,000 in DIF funds are necessary for the remainder of the project for a total project cost of $45,000.

ENVIRONMENTAL DETERMINATION
The proposed action is not subject to the California Environmental Quality Act(CEQA). Section 15378 of the CEQA Guidelines defines a project subject to CEQA. The proposed action is not included within the definition of a"project" and thus is exempt.

FISCAL IMPACTS
The total project cost is estimated at$45,000. Once the appropriation of$15,000 is approved,there will be available funds in the Park DIF Capital Improvement Projects Account No.4247500-5540-87001.

ALTERNATIVES
Provide alternative direction to staff.

CEQA:Not a Project.

4<�°v °p`qt CITFUP LAND
o "The City of Gracious Living"
- -
DATE: June 23,2025
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY,CITY MANAGER
PREPARED BY:DAMIEN ARRULA,ASSISTANT CITY MANAGER

NORBERTO FERREIRA,ACTING UTILITIES MANAGER
SUBJECT: CONSIDER APPROVAL OF FISCAL YEAR 2025-26 ANNUAL PURCHASE ORDERS FOR

PUBLIC WORKS UTILITIES DIVISION
RECOMMENDED ACTION:

It is recommended that the City Council approve purchase orders for Fiscal Year 2025-26 with various vendors for the Public Works Utilities Division.

GOAL STATEMENT
The proposed action supports the City's goal to maintain asset protection and management to ensure that infrastructure is effectively renewed,replaced,and maintained in a timely manner.

BACKGROUND
The Public Works Department maintains a wide range of City infrastructure including, but not limited to, streets, sidewalks, parks, park playground structures, park lighting, park restroom facilities, citywide signage, trees, water, and sewer lines,and building facilities.In order to properly maintain this infrastructure on a timely basis,Public Works staff regularly purchase general hardware,materials,and equipment. Staff utilizes several vendors for these purchases throughout the year,resulting in multiple purchases in small dollar amounts.However,the cumulative amount of these purchases may exceed the City Manager's annual purchasing authority for each vendor of$50,000.

This issue has been previously resolved through the use of City Council-approved annual Blanket Purchase Orders ("BPOs"). Section 9.2 Blanket Purchase Orders of the City's Purchasing Policy allows the City to contract with a vendor to provide equipment or supplies on an as needed and often over-the-counter basis. Blanket Purchase Orders provide a mechanism whereby items which are uneconomical to stock may be purchased in a manner that allows field operations timely access to necessary materials.

ISSUES AND ANALYSIS
It remains imperative that the Public Works Department have the ability to effectively purchase hardware supplies and/or tools, etc. from local vendors on a regular basis. BPOs provide efficient control of the purchases of supplies and facilitates the acquisition of small dollar items ($10,000 or less per item) needed for daily operations that are otherwise uneconomical to store or to procure through formal bidding processes.The BPOs in the amounts requested exceed the$50,000 signing authority of the City Manager as prescribed in the City's Purchasing Policy and Procedure Manual. Therefore, staff is requesting that the City Council approve the following vendor BPOs to ensure citywide operational efficiency and continuity.

Section 6 of the City's Purchasing Policy outlines "Purchasing Exemptions". This includes purchases that are not readily adaptable to the informal and formal bidding process. These purchases are generally for items where the competitive bid process is not applicable or where a check is required to accompany the order,which include"General Supply Stores". The following vendors meet the requirements of a"General Supply Store" and staff are requesting approval of a BPO for these vendors.
• Holliday Rock Co. Inc.: Holliday Rock is a reliable and dependable supply company that provides the necessary road materials for our water department's operations. They offer quick service, and materials are always readily available. Conveniently located at 1499 N. Benson Ave., across from the Public Works facility,they also provide efficient delivery of materials.

• Holliday Rock Trucking: This BPO is for lease payments for land that City Well 15 is located on,property owned by Holliday Trucking, Inc. City Well 15 is one of the City's most important groundwater resources, consistently producing 1600 to 1900 gallons per minute of drinking water. • Hubbell Lenoir City, Inc.: This vendor offers meter lids, boxes, and vaults pertaining to our City specifications.
• Jones Chemical Incorporated (JCI): Used to provide potable water that meets all State and Federal Drinking Water Standards.Gas chlorine is used as a major disinfectant for City,West End Water Company, and San Antonio Water Company well sources to maintain adequate mandated chlorination within the City's water distribution system.
• Matt Chlor Inc.: Accu-Tab calcium hypochlorite tablets are used as a disinfectant, and chlorine regulators are used to control the injection of chlorine gas into the City water supply for City well sources to maintain adequate mandated chlorination within the City's water distribution system. A preventative maintenance schedule is required to prevent regulator or injector failure. Matt-Chlor Inc, is a distributor of Accu-Tab,

12.5%sodium hypochlorite,and provides maintenance services for chlorine regulators and injectors. • S&J Supply Company, Inc.: S&J Supply is a wholesale waterworks distributor located in Southern California, with facilities in Santa Fe Springs and Temecula. S&J Supply has been supplying pipeline materials to the City for over ten years,and Southern California municipalities and the construction industry since 1987.

Section 6 of the City's Purchasing Policy also addresses "Purchasing Exemptions" for payments to "Other Governmental Agencies" and "Utilities". The following vendors meet the requirements of a "Other Governmental Agencies"or"Utilities"and staff are requesting approval of a BPO for these vendors. • Chino Basin Watermaster: The City of Upland owns production rights in the Chino Basin Groundwater Basin and accounts for approximately 11%of the City's water supply annually. The Chino Basin is one of the largest groundwater basins in Southern California and covers about 230 square miles of the upper Santa Ana River Watershed. Chino Basin Watermaster levies assessments upon agencies that have entitlements to water in the basin,which are used for replenishment costs and to ensure fair and equitable treatment for all agencies who have access to Chino Basin entitlements.
• Inland Empire Utility Agency(IEUA): IEUA provides water(imported and recycled water) services and wastewater treatment services to seven cities in the Inland Empire: Chino,Chino Hills,Fontana,Montclair, Ontario, Rancho Cucamonga, and Upland. Under federal and state law, and the Regional Sewer Service Contract,Inland Empire Utilities Agency is under a legal obligation to provide service for sewer treatment, disposal, conveyance, the purchase of recycled water for direct use and ground water recharge. These regulations ensure that the IEUA is able to meet wastewater discharge requirements for the operation and the provision of such services.
• San Antonio Water Company(SAWCo): The San Antonio Water Company is a non-profit mutual water company providing water to its shareholders and the City of Upland is its largest shareholder, owning approximately 70% of the total SAWCo shares. This allows the City to purchase water supplies through SAWCo various water sources including groundwater from the Cucamonga, Chino and Six Basins; and Canyon water through the Cities San Antonio Water Treatment Plant.It is a very important source of supply accounting for approximately 45%of the Cities total water supply. • Six Basins Watermaster: Six Basins Watermaster levies assessments upon agencies that have entitlements to water in the basin, which are used for replenishment costs and to ensure fair and equitable treatment for all agencies who have access to Six Basin entitlements. • SWRCB:Under federal and state law,the State Water Resources Control Board has legal authority to enforce the provisions of the Federal National Pollutant Discharge Elimination System (NPDES) regulations and additional requirements of the Clean Water Act that local jurisdictions must comply with. • Water Facilities Authority: The Water Facilities Authority is a Joint Powers Authority governed by its member agencies: Chino, Chino Hills, Monte Vista Water District, Ontario, and Upland. Its service area covers approximately 135 square miles within the upper Santa Ana River watershed. The WFA owns and operates a surface water treatment plant called Agua de Lejos Treatment Plant, which began operations in 1988 and is located in the City of Upland.This treatment plant treats imported water supplies,primarily state project water, purchased from Metropolitan Water District to supplement local groundwater supplies.

Imported Water from the WFA account for approximately 27%of the City's annual total water supply. • West End Consolidated Water Company(WECWC): The City of Upland owns approximately 91% of the total WECWC shares,and accounts for approximately 12%of the City's total annual water supply.This

allows the City to purchase water supplies through WECWC various water sources including groundwater from the Cucamonga,Chino and Six Basins.

Section 11.3 of the City's Purchasing Policy outlines sole source procurements. In this section, commodities, and services, which can be obtained from only one vendor are exempt from competition bidding. Sole source purchases may include proprietary items sold directly from the manufacture; items that have only one distributor authorized to sell in this area; or a certain product that has been proven to be the only product acceptable(including items that the City has standardized upon).The City has standardized the following vendors'equipment,and/or services and staff is requesting approval of a BPO for these vendors as sole source vendors. • Badger Meter:Software support for the Badger Meters Beacon AMI software.The City of Upland currently uses a large number of Badger meters to register the amount of water used throughout commercial and residential services.
• Eurofins: UCMR 5 mandates nationwide water sampling from 2023 to 2025 to analyze 30 contaminants using EPA-approved methods, crucial for public health protection and regulatory decision-making.

Additional funding is needed to expand sampling,procure equipment,and enhance lab capabilities.Securing this funding will ensure compliance with UCMR 5 requirements,support national drinking water safety,and provide essential data for stakeholders,advancing public health and environmental stewardship goals. • Ferguson Enterprises,LLC: Ferguson distributes Neptune meters which are a more cost-efficient meter to register the amount of water used throughout commercial and residential services while still maintaining and adhering to City water meter specification.
• Metron Farnier, LLC: The City has standardized on Metron-Farnier for meter registers, which uses a cellular network to obtain meter data wirelessly.On October 25,2021,the City Council approved a purchase order for Metron-Farnier and the new meters have provided the City with 100%signal reliability and no dead spots.

ENVIRONMENTAL DETERMINATION
These Blanket Purchase Orders are not considered a project under the California Environmental Quality Act(CEQA) and are Exempt from CEQA.

FISCAL IMPACTS
Funding for each of the Blanket Purchase Orders requested is already included in the approved Fiscal Year 2025-26 operating budget.Total allocations for the following vendors are shown below,as well in the attached purchase order request that shows the designated accounts that cover the cost of the service:

Chino Basin Watermaster $ 382,300
Inland Empire Utility Agency(IEUA) $11,471,854
San Antonio Water CO $ 4,066,360
Six Basins Watermaster $ 60,000
SWRCB $ 174,600
Water Facilities Authority $ 7,264,600
West End Consolidated Water CO $ 579,800
Holliday Rock Co.INC $ 50,000
Holliday Rock Trucking $ 68,400
Hubbell Lenoir City,INC $ 80,000
Jones Chemical Incorporated(JCI) $ 51,000
Matt Chlor INC $ 62,250
S&J Supply Company,INC. $ 452,400
Badger Meter $ 85,000
Eurofins $ 142,000
Ferguson Enterprises,LLC $ 300,000
Metron Farnier,LLC $ 700,000

ALTERNATIVES
Provide alternative direction to staff.

CEQA:Not a Project.

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,./..A- ,. .. J
q��o��r CITY OF UPLAND
s' PURCHASE ORDER FORM FY 2026
Purchase Order No: Requested Date: June 23,2025 Department: Public Works Vendor No: 3163
Division: Maintenance Vendor Name: Chino Basin Water Bill To Adress: 460 N Euclid Ave Vendor Address: 9641 San Bernardino RD Upland,CA 91786 Rancho Cucamonga,CA 91730
Bill to Attn: Finance Type: Open PO
Project No: Project Title:

Description of Work/Services:

To provide funding for Chino Basin Watermaster Assessments.

Justification:

Chino Basin Watermaster levies assessments upon agencies that have entitlements to water in the basin,which are used for replenishment costs and to ensure fair and equitable treatment for all agencies who have access to Chino Basin entitlements.

Original PO Previous Change Request Revised PO Account No. Amount Amount Amount Amount 640.6205-5244 $0.00 $0.00 $382,300.00 $382,300.00 Total $0.00 $0.00 $382,300.00 $382,300.00
Any change that results in the PO to exceed$50,000 shall be approved by City Council. A PO may not be increased by more than 10%or$2,500,whichever is less,without a PO change order,except for taxes,shipping and handling costs(section 8.4) Requested By:

Attachments Jose Aguilar Date
Assistant Engineer
EIBids/Quotes Form Approved By:

Norberto Ferreira Date
1:1 Sole Source/Exempt Acting Utilities Manager
Form
Reviewed By:
❑CO/Addendum Emily Sauced() Date
Budget Specialist
EIStaff Report Memo Approved By:

Damien Arrula Date
Other Assistant City Manager
1 PO Request No
[Submit to Finance Help Desk] Page 386 of 442

oF UAt
7 . CITY OF UPLAND
Gi: b

SOLE SOURCE& EXEMPTION FORM
C'zi O"1
As required under section 11.3 of the purchasing policy, any requisition over $10,000 that is not selected through a competitive quoting/bidding process must provide supported written documentation. Please fill-out this Sole Source & Exemption Form including signatures;attach all supporting documentation;and forwarded to the Finance Division.

Vendor Information:

Vendor No: 3163
Vendor Name: Chino Basin Water
Vendor Address: 9641 San Bernardino Road
Rancho Cucamonga, CA 91730
Vendor Phone:

Vendor Email:

Product/Service: Please provide a full description of the goods or services that is being requested for sole source purchase To provide funding for Chino Basin Watermaster Assessments.

Justification:check all that apply(explain reasons below) ❑ Only known product of its kind (section 11.3) ❑ Piggie-back purchase(section 11.4) ® Only known authorized distributer(section 11.3) ❑ Emergency purchase(section 11.6) ❑ City standardized equipment(section 11.3) ❑ City Manager Waiver(section 11.7) ® Exempted (section 6) ❑
Justification: Please provide any additional written justification Chino Basin Watermaster levies assessments upon agencies that have entitlements to water in the basin, which are used for replenishment costs and to ensure fair and equitable treatment for all agencies who have access to Chino Basin entitlements.

Requested by: Reviewed By:

Jose Aguilar Date Emily Saucedo Date
Assistant Engineer Budget Specialist
Approved by: Approved By:

Norberto Ferreira Date Damien Arrula Date Acting Utilities Manager Assistant City Manager
[Submit to Finance Help Desk] Page 387 of 442

ocUA
.. , T
yCITY OF UPLAND
• / .. s, PURCHASE ORDER FORM FY 2026
Purchase Order No: Requested Date: June 23,2025 Department: Public Works Vendor No: 153
Division: Maintenance Vendor Name: Inland Empire Utilities Agency Bill To Adress: 460 N Euclid Ave Vendor Address: PO Box 2650 Upland,CA 91786 Chino Hills,CA 91710
Bill to Attn: Finance Type: Open PO
Project No: Project Title:

Description of Work/Services:

Provides sewage treatment,disposal,conveyance,recycled water for direct use and groundwater recharge,and related services for established fees and service rates.

Justification:

Under federal and state law,and the Regional Sewer Service Contract,Inland Empire Utilities Agency is under a legal obligation to provide service for sewer treatment,disposal,conveyance,the purchase of recycled water for direct use and ground water recharge. These regulations ensure that the IEUA is able to meet wastewater discharge reouirements for the operation and the provision of such services.

Original PO Previous Change Request Revised PO Account No. Amount Amount Amount Amount 645-6403-5257 $0.00 $0.00 $9,115,529.17 $9,115,529.17 640-6205-5259 $0.00 $0.00 $1,869,019.93 $1,869,019.93 640-6205-5244 $0.00 $0.00 $487,304.77 $487,304.77 Total $0.00 $0.00 $11,471,853.87 $11,471,853.87 Any change that results in the PO to exceed$50,000 shall be approved by City Council. A PO may not be increased by more than 10%or$2,500,whichever is less,without a PO change order,except for taxes,shipping and handling costs(section 8.4} Requested By:

Attachments Jose Aguilar Date
Assistant Engineer
ElBids/Quotes Form Approved By:

Nicole deMoet Date
ISole Source/Exempt Environmental Compliance Programs Manager Form
Reviewed By:
❑CO/Addendum Emily Saucedo Date
Budget Specialist
OX Staff Report Memo Approved By:

Damien Arrula Date
▪Other Assistant City Manager
1 PO Request No
[Submit to Finance Help Desk] Page 388 of 442

4 oV..tiAC
71,
Cr: ,0 CITY OF UPLAND
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,'

SOLE SOURCE&EXEMPTION FORM
'tiF08s"
As required under section 11.3 of the purchasing policy, any requisition over $10,000 that is not selected through a competitive quoting/bidding process must provide supported written documentation. Please fill-out this Sole Source & Exemption Form including signatures;attach all supporting documentation;and forwarded to the Finance Division.

Vendor Information:

Vendor No: 153
Vendor Name: Inland Empire Utilities Agency
Vendor Address: PO Box 2650
Chino Hills,CA 91709
Vendor Phone:

Vendor Email:

Product/Service: Please provide a full description of the goods or services that is being requested for sole source purchase To provide funding for sewer treatment,disposal,conveyance,the purchase of recycled water for direct use and groundwater recharge,and potable water meter equivalency rate fees.

Justification:check all that apply(explain reasons below) ® Only known product of its kind (section 11.3) ❑ Piggie-back purchase(section 11.4) ® Only known authorized distributer(section 11.3) ❑ Emergency purchase(section 11.6) ❑ City standardized equipment (section 11.3) ❑ City Manager Waiver(section 11.7) © Exempted (section 6) I Rent and Lease Agreement Justification: Please provide any additional written justification Under federal and state law, and the Regional Sewer Service Contract, Inland Empire Utilities Agency is under a legal obligation to provide service for sewer treatment, disposal, conveyance,the purchase of recycled water for direct use and ground water recharge. These regulations ensure that the IEUA is able to meet wastewater discharge requirements for the operation and the provision of such services.

Requested by: Reviewed By:

Jose Aguilar Date Emily Saucedo Date
Assistant Engineer Budget Specialist
Approved by: Approved By:

Nicole deMoet Date Damien Arrula Date Environmental Compliance Manager Assistant City Manager [Submit to Finance Help Desk] Page 389 of 442

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`� `° Iz CITY OF UPLAND
PURCHASE ORDER FORM FY 2026
Purchase Order No: Requested Date: June 23,2025 Department: Public Works Vendor No: 601
Division: Maintenance Vendor Name: San Antonio Water Co Bill To Adress: 460 N Euclid Ave Vendor Address: 139 N Euclid Ave Upland,CA 91786 Upland CA 91786
Bill to Attn: Finance Type: Open PO
Project No: Project Title:

Description of Work/Services:

To provide funding for readiness to serve charge,tier one,and tier two rate costs.

Justification:

San Antonio Water Company provides water for the City of Upland via groundwater wells delivered to city reservoirs and surface water delivered to the San Antonio Canyon Water Treatment Plant. riginaT PO Prevo Change Request ReviseO Y0
Account No. Amount Amount Amount Amount 640-6205-5244 $0.00 $0.00 $4,066,360.00 $4,066,360.00 Total $0.00 $0.00 $4,066,360.00 $4,066,360.00
Any change that results in the PO to exceed$50,000 shall be approved by City Council. A PO may not be increased by more than 10%or$2,500,whichever is less,without a PO change order,except for taxes,shipping and handling costs(section 8.4) Requested By:

Attachments Jose Aguilar Date
Assistant Engineer
❑ Bids/Quotes Form Approved By:

Norberto Ferreira Date
Sole Source/Exempt Acting Utilities Manager
Form
Reviewed By:
❑ CO/Addendum Emily Saucedo Date
Budget Specialist
❑X Staff Report Memo Approved By:

Damien Arrula Date
ElOther Assistant City Manager
1 PO Request No
[Submit to Finance Help Desk] Page 390 of 442

4 of
4,' -%A - CITY OF UPLAND

SOLE SOURCE& EXEMPTION FORM
r't�o_se.As required under section 11.3 of the purchasing policy, any requisition over $10,000 that is not selected through a competitive quoting/bidding process must provide supported written documentation. Please fill-out this Sole Source & Exemption Form including signatures; attach all supporting documentation;and forwarded to the Finance Division.

Vendor Information:

Vendor No: 601
Vendor Name: San Antonio Water Co
Vendor Address: 460 N Euclid Ave
Upland, CA 91786
Vendor Phone: 909-982-4107
Vendor Email:

Product/Service: Please provide a full description of the goods or services that is being requested for sole source purchase To provide funding for readiness to serve charge,tier one, and tier two rate costs.

Justification:check all that apply(explain reasons below) ❑ Only known product of its kind (section 11.3) ❑ Piggie-back purchase(section 11.4) ❑ Only known authorized distributer(section 11.3) ❑ Emergency purchase(section 11.6) ❑ City standardized equipment(section 11.3) ❑ City Manager Waiver(section 11.7) © Exempted (section 6) ❑
Justification: Please provide any additional written justification San Antonio Water Company provides water for the City of Upland via groundwater wells delivered to city reservoirs and surface water delivered to the San Antonio Canyon Water Treatment Plant.

Requested by: Reviewed By:

Jose Aguilar Date Emily Saucedo Date
Assistant Engineer Budget Specialist
Approved by: Approved By:

Norberto Ferreira Date Damien Arrula Date Acting Utilities Manager Assistant City Manager [Submit to Finance Help Desk] Page 391 of 442

pF EI
PI 4 CITY OF UPLAND
= PURCHASE ORDER FORM FY 2026
Purchase Order No: Requested Date: June 23,2025 Department: Public Works Vendor No: 2570
Division: Maintenance Vendor Name: Six Basins Watermaster Bill To Adress: 460 N Euclid Ave Vendor Address: 23692 Birtcher Drive Upland,CA 91786 Lake Forest,CA 92630
Bill to Attn: Finance Type: Open PO
Project No: Project Title:

Description of Work/Services:

To provide funding for Six Basins Watermaster Assessments.

Justification:

Six Basins Watermaster levies assessments upon agencies that have entitlements to water in the basin,which are used for replenishment costs and to ensure fair and equitable treatment for all agencies who have access to Six Basin entitlements.

Original PO Previous Change Request Revised PO Account No. Amount Amount Amount Amount 640-6205-5244 $0.00 $0.00 $60,000.00 $60,000.00 Total $0.00 $0.00 $60,000.00 $60,000.00
Any change that results in the PO to exceed$50,000 shall be approved by City Council. A PO may not be increased by more than 10%or$2,500,whichever is less,without a PO change order,except for taxes,shipping and handling costs{section 8.4) Requested By:

Attachments Jose Aguilar Date
Assistant Engineer
Bids/Quotes Form Approved By:

Norberto Ferreira Date
1:1
Sole Source/Exempt Acting Utilities Manager
Form
Reviewed By:

CO/Addendum Emily Saucedo Date
Budget Specialist
ElStaff Report Memo Approved By:

Damien Arrula Date
Other Assistant City Manager
1 PO Request No
[Submit to Finance Help Desk] Page 392 of 442

```� 9 CITY OF UPLAND
k:t
1' SOLE SOURCE &EXEMPTION FORM
As required under section 11.3 of the purchasing policy, any requisition over $10,000 that is not selected through a competitive quoting/bidding process must provide supported written documentation. Please fill-out this Sole Source & Exemption Form including signatures;attach all supporting documentation;and forwarded to the Finance Division.

Vendor Information:

Vendor No: 2570
........................................... .........

Vendor Name: Six Basins Watermaster
Vendor Address: 23692 Birtcher Drive
Lake Forest, CA 92630
Vendor Phone: 949-420-3030
Vendor Email:
...............................................

Product/Service: Please provide a full description of the goods or services that is being requested for sole source purchase To provide funding for Six Basins Watermaster Assessments.

Justification:check all that apply(explain reasons below) ❑ Only known product of its kind(section 11.3) ❑ Piggie-back purchase(section 11.4) ❑ Only known authorized distributer(section 11.3) ❑ Emergency purchase(section 11.6) ❑ City standardized equipment(section 11.3) ❑ City Manager Waiver(section 11.7) ® Exempted (section 6) ❑
Justification: Please provide any additional written justification Six Basins Watermaster levies assessments upon agencies that have entitlements to water in the basin, which are used for replenishment costs and to ensure fair and equitable treatment for all agencies who have access to Six Basin entitlements.

Requested by: Reviewed By:

Jose Aguilar Date Emily Saucedo Date
Assistant Engineer Budget Specialist
Approved by: Approved By:

Norberto Ferreira Date Damien Arrula Date Acting Utilities Manager Assistant City Manager [Submit to Finance Help Desk] Page 393 of 442

•I CITY OF UPLAND
/` .isi PURCHASE ORDER FORM FY 2026
Purchase Order No: Requested Date: June 23,2025 Department: Public Works Vendor No: 90177
Division: Maintenance Vendor Name: SWRCB
Bill To Adress: 460 N Euclid Ave Vendor Address: PO Box 1888 Upland,CA 91786 Sacramento,CA 95812
Bill to Attn: Finance Type: Open PO
Project No: Project Title:

Description of Work/Services:

Payment for SWRCB Fees including NPDES Permit fees,Waste Discharge Requirement(WDR)fees for the Sanitary Sewer System,the Upland Closed Sanitary Landfill,and Water System Fees.

Justification:

Under federal and state law,the State Water Resources Control Board has legal authority to enforce the provisions of the Federal National Pollutant Discharge Elimination System(NPDES)regulations and additional requirements of the Clean Water Act that local jurisdictions must comply with.

Original PO Previous Change Request Revised PO Account No. Amount Amount Amount Amount 640-6401-5219 $0.00 $0.00 $4,900.00 $4,900.00 640-6211-5219 $0.00 $0.00 $55,100.00 $55,100.00 645-6402-5219 $0.00 $0.00 $33,000.00 $33,000.00 640-6205-5219 $0.00 $0.00 $81,600.00 $81,600.00 Total $0.00 $0.00 $174,600.00 $174,600.00
Any change that results in the PO to exceed$50,000 shall be approved by City Council. A PO may not be increased by more than 10%or$2,500,whichever is less,without a PO change order,except for taxes,shipping and handling costs(section 8.4) Requested By:

Attachments Jose Aguilar Date
Assistant Engineer
111 Bids/Quotes Form Approved By:

Nicole deMoet Date
©Sole Source/Exempt Environmental Compliance Manager Form
Reviewed By:
❑ CO/Addendum Emily Saucedo Date
Budget Specialist
ElStaff Report Memo Approved By:

Damien Arrula Date
Other Assistant City Manager
1 PO Request No
[Submit to Finance Help Desk] Page 394 of 442

CITY OF UPLAND
!. ma N SOLE SOURCE&EXEMPTION FORM
As required under section 11.3 of the purchasing policy, any requisition over $10,000 that is not selected through a competitive quoting/bidding process must provide supported written documentation. Please fill-out this Sole Source & Exemption Form including signatures; attach all supporting documentation;and forwarded to the Finance Division.

Vendor Information:

Vendor No: 90177
Vendor Name: SWRCB
Vendor Address: PO Box 1888
Sacramento,CA 98512
Vendor Phone:

Vendor Email:

Product/Service: Please provide a full description of the goods or services that is being requested for sole source purchase To provide funding for payment of SWRCB fees including NPDES Permit fees,Water System fees, and Waste Discharge Requirement(WDR)fees for the Sanitary Sewer System, and the Upland Closed Sanitary Landfill.

Justification:check all that apply(explain reasons below) © Only known product of its kind (section 11.3) ❑ Piggie-back purchase(section 11.4) ▪ Only known authorized distributer(section 11.3) ❑ Emergency purchase(section 11.6) ❑ City standardized equipment(section 11.3) L City Manager Waiver(section 11.7) ❑x Exempted (section 6) ❑
. . .. ..... ...... ...........

Justification: Please provide any additional written justification Under federal and state law, the State Water Resources Control Board has legal authority to enforce the provisions of the Federal National Pollutant Discharge Elimination System (NPDES) regulations and additional requirements of the Clean Water Act that local jurisdictions must comply with.

Requested by: Reviewed By:

Jose Aguilar Date Emily Saucedo Date
Assistant Engineer Budget Specialist
Approved by: Approved By:

Nicole deMoet Date Damien Arrula Date Environmental Compliance Programs Manager Assistant City Manager [Submit to Finance Help Desk] Page 395 of 442

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C.). ,� ' .,t CITY OF UPLAND
PURCHASE ORDER FORM FY 2026
r
Purchase Order No: Requested Date: June 23,2025 Department: Public Works Vendor No: 760
Division: Maintenance Vendor Name: Water Facilities Authority Bill To Adress: 460 N Euclid Ave Vendor Address: 1775 N Benson Ave Upland,CA 91786 Upland,CA 91785
Bill to Attn: Finance Type: Open PO
Project No: Project Title:

Description of Work/Services:

To provide funding for a readiness to serve charge,a capacity charge obligation,a tier one rate cost of water per acre foot,general administrative&operational charges,and capital improvement costs.

Justification:

Water Facilities Authority provides water for the City of Upland via the Agua De Lejos water treatment facility. This water is purchased from Metropolitan Water District through the Inland Utilities Empire Agency which in turn bills and collects from the five agencies consisting of the City of Upland,Ontario,Chino,Chino Hills,and Monte Vista Water District
Original PO Previous Change Request Revised PO Account No. Amount Amount Amount Amount 640-6205-5217 $0.00 $0.00 $7,100.00 $7,100.00 640-6205-5244 $6,465,000.00 $6,465,000.00
640-6205-5304 $792,500.00 $792,500.00
Total $9.00 $0.00 $7,264,600.00 $7,264,600.00
Any change that results in the PO to exceed$50,000 shall be approved by City Council. A PO may not be increased by more than 10%or$2,500,whichever is less,without a PO change order,except for taxes,shipping and handling costs(section 8.4) Requested By:

Attachments Jose Aguilar Date
Assistant Engineer
ElBids/Quotes Form Approved By:

Norberto Ferreira Date
©Sole Source/Exempt Acting Utilities Manager
Form
Reviewed By:
❑CO/Addendum Emily Saucedo Date
Budget Specialist
❑X Staff Report Memo Approved By:

Damien Arrula Date
▪Other Assistant City Manager
1 PO Request No
[Submit to Finance Help Desk] Page 396 of 442

OC UAt

1. � .:, , a CITY OF UPLAND
" , SOLE SOURCE& EXEMPTION FORM
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As required under section 11.3 of the purchasing policy, any requisition over $10,000 that is not selected through a competitive quoting/bidding process must provide supported written documentation. Please fill-out this Sole Source & Exemption Form including signatures;attach all supporting documentation;and forwarded to the Finance Division.

Vendor Information:

Vendor No: 760
Vendor Name: Water Facilities Authority
Vendor Address: 1775 N Benson Ave
Upland, CA 91785
Vendor Phone: 909-981-9454
Vendor Email:

Product/Service: Please provide a full description of the goods or services that is being requested for sole source purchase To provide funding for a readiness to serve charge, a capacity charge obligation, a tier one rate cost of water per acre foot, general administrative&operational charges, and capital improvement costs.

Justification: check all that apply(explain reasons below) ❑ Only known product of its kind (section 11.3) ❑ Piggie-back purchase(section 11.4) ❑x Only known authorized distributer(section 11.3) ❑ Emergency purchase(section 11.6) ❑ City standardized equipment(section 11.3) ❑ City Manager Waiver(section 11.7) © Exempted (section 6) ❑
Justification: Please provide any additional written justification Water Facilities Authority provides water for the City of Upland via the Agua De Lejos water treatment facility. This water is purchased from Metropolitan Water District through the Inland Utilities Empire Agency which in turn bills and collects from the five agencies consisting of the City of Upland,Ontario,Chino,Chino Hills, and Monte Vista Water District.

Requested by: Reviewed By:

Jose Aguilar Date Emily Saucedo Date
Assistant Engineer Budget Specialist
Approved by: Approved By:

Norberto Ferreira Date Damien Arrula Date Acting Utilities Manager Assistant City Manager [Submit to Finance Help Desk] Page 397 of 442

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1. , " PURCHASE ORDER FORM FY 2026
Purchase Order No: Requested Date: June 23,2025 Department: Public Works Vendor No: 766
Division: Maintenance Vendor Name: West End Consolidated Water Co Bili To Adress: 460 N Euclid Ave Vendor Address: 460 N Euclid Ave Upland,CA 91786 Upland,CA 91786
Bill to Attn: Finance Type: Open PO
Project No: Project Title:

Description of Work/Services:

To provide funding for water purchases from West End Consolidated Water Company.

Justification:

The City of Upland purchases water from West End Consolidated Water Company according to the adjudicated safe pumping yields from Six Basin Watermaster.

Original PO Previous Change Request Revised PO Account No. Amount Amount Amount Amount 640-6205-5244 $0.00 $0.00 $579,800.00 $579,800.00 Total $0.00 $0.00 $579,800.00 $579,800.00
Any change that results in the PO to exceed$50,000 shall be approved by City Council. A PO may not be increased by more than 10%or$2,500,whichever is less,without a PO change order,except for taxes,shipping and handling costs(section 8.4) Requested By:

Attachments Jose Aguilar Date
Assistant Engineer
ElBids/Quotes Form Approved By:

Norberto Ferreira Date
IISole Source/Exempt Acting Utilities Manager
Form
Reviewed By:

CO/Addendum Emily Saucedo Date
Budget Specialist
EIStaff Report Memo Approved By:

Damien Arrula Date
Other Assistant City Manager
1 PO Request No
[Submit to Finance Help Desk] Page 398 of 442

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(.4 , .ti` `�.0 CITY OF UPLAND
p

SOLE SOURCE&EXEMPTION FORM
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As required under section 11.3 of the purchasing policy, any requisition over $10,000 that is not selected through a competitive quoting/bidding process must provide supported written documentation. Please fill-out this Sole Source & Exemption Form including signatures;attach all supporting documentation;and forwarded to the Finance Division.

Vendor Information:

Vendor No: 766
. .. ...................................

Vendor Name: West End Consolidated Water co
..... . . ..............................................................

Vendor Address: 460 N Euclid Ave
Upland, CA 91786
Vendor Phone: 909-931-4157
.... ... ..... .............................

Vendor Email:

Product/Service: Please provide a full description of the goods or services that is being requested for sole source purchase To provide funding for water purchases from West End Consolidated Water Company.

Justification:check all that apply(explain reasons below) ❑ Only known product of its kind (section 11.3) ❑ Piggie-back purchase(section 11.4) ❑ Only known authorized distributer(section 11.3) ❑ Emergency purchase(section 11.6) ❑ City standardized equipment(section 11.3) ❑ City Manager Waiver(section 11.7) Z Exempted(section 6) ❑
Justification: Please provide any additional written justification The City of Upland purchases water from West End Consolidated Water Company according to the adjudicated safe pumping yields from Six Basin Watermaster.

Requested by: Reviewed By:

Jose Aguilar Date Emily Saucedo Date Assistant Engineer Budget Specialist
Approved by: Approved By:

Norberto Ferreira Date Damien Arrula Date Acting Utilities Manager Assistant City Manager [Submit to Finance Help Desk] Page 399 of 442

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4.4 y_ <9 CITY OF UPLAND
' �,. . , w PURCHASE ORDER FORM FY 2026
Purchase Order No: Requested Date: June 23,2025 Department: Public Works Vendor No: 329
Division: Maintenance Vendor Name: Holliday Rock Co.Inc.

Bill To Adress: 460 N Euclid Ave Vendor Address: 1401 N.Benson Ave Upland,CA 91786 Upland,CA 91786
Bill to Attn: Finance Type: Open PO
Project No: Project Title:

Description of Work/Services:

This vendor provides rock,sand,asphalt and concrete.

Justification:

Holliday Rock is a reliable,dependable supply company who provides the necessary street road materials for our water department's operations.The company offers conveniency,being located across from Public Works,and provides efficient delivery of materials.
—
Original PO Previous Change Request Revised PO Account No. Amount Amount Amount Amount 640-6206-5217 $0.00 $0.00 $50,000.00 $50,000.00 Total $0.00 $0.00 $50,000.00 $50,000.00
Any change that results in the PO to exceed$50,000 shall be approved by City Council. A PO may not be increased by more than 10%or$2,500,whichever is less,without a PO change order,except for taxes,shipping and handling costs)section 8.4) Requested By:

Attachments Jose Aguilar Date
Assistant Engineer
ElBids/Quotes Form Approved By:

Marc Warner Date
©Sole Source/Exempt Utilities Supervisor
Form
Reviewed By:

ID CO/Addendum Emily Saucedo Date
Budget Specialist
❑X Staff Report Memo Approved By:

Damien Arrula Date
Other Assistant City Manager
1 PO Request No
[Submit to Finance Help Desk] Page 400 of 442

O A(< rU
. �`; -9z CITY OF UPLAND
r SOLE SOURCE & EXEMPTION FORM
As required under section 11.3 of the purchasing policy, any requisition over $10,000 that is not selected through a competitive quoting/bidding process must provide supported written documentation. Please fill-out this Sole Source & Exemption Form including signatures; attach all supporting documentation;and forwarded to the Finance Division.

Vendor Information:

Vendor No: 329
........ ........ .

Vendor Name: Holiday Rock
Vendor Address: 1401 N. Benson Ave.

Upland, CA 91786
Vendor Phone: 909-972-0420
. ...... ......................................

Vendor Email:

Product/Service: Please provide a full description of the goods or services that is being requested for sole source purchase Holliday Rock provides quality asphalt, cold mix and road base for water operations.

Justification:check all that apply(explain reasons below) ❑ Only known product of its kind (section 11.3) ❑ Piggie-back purchase(section 11.4) ❑ Only known authorized distributer(section 11.3) ❑ Emergency purchase(section 11.6) ® City standardized equipment(section 11.3) ❑ City Manager Waiver(section 11.7) ❑ Exempted (section 6) ❑
Justification: Please provide any additional written justification Holliday Rock is a reliable, dependable supply company who provides the necessary street road materials for our water department's operations. The company offers conveniency, being located across from Public Works, and provides efficient delivery of materials.

Requested by: Reviewed By:

Jose Aguilar Date Emily Saucedo Date Assistant Engineer Budget Specialist
Approved by: Approved By:

Marc Warner Date Damien Arrula Date Utilities Supervisor Assistant City Manager
[Submit to Finance Help Desk] Page 401 of 442

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CITY OF UPLAND
PURCHASE ORDER FORM FY 2026
Purchase Order No: Requested Date: June 23,2025 Department: Public Works Vendor No: 15090
Division: Maintenance Vendor Name: Holliday Trucking Inc.

Bill To Adress: 460 N Euclid Ave Vendor Address: 1401 N.Benson Ave Upland,CA 91786 Upland,CA 91786
Bill to Attn: Finance Type: Open PO
Project No: Project Title:

Description of Work/Services:

To provide funding for rent and lease of City Well 15 property from Holliday Trucking,Inc.

Justification:

City Well 15 is located on property owned by Holliday Trucking,Inc.It is one of the City's most important groundwater resources,consistently producing 1600 to 1900 gallons per minute of drinking water.

Original PO Previous Change Request Revised PO Account No. Amount Amount Amount Amount 640-6205-5236 $0.00 $0.00 $68,400.00 $68,400.00 Total $0.00 $0.00 $68,400.00 $68,400.00
Any change that results in the PO to exceed$50,000 shall be approved by City Council. A PO may not be increased by more than 10%or$2,500,whichever is less,without a PO change order,except for taxes,shipping and handling costs(section 8.4) Requested By:

Attachments Jose Aguilar Date
Assistant Engineer
Bids/Quotes Form Approved By:

Norberto Ferreira Date
ISole Source/Exempt Acting Utilities Manager
Form
Reviewed By:
❑ CO/Addendum Emily Saucedo Date
Budget Specialist
El
Staff Report Memo Approved By:

Damien Arrula Date
▪Other Assistant City Manager
1 PO Request No
[Submit to Finance Help Desk] Page 402 of 442

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.may 4CITY OF UPLAND
.� L:=T:\I' ,� SOLE SOURCE& EXEMPTION FORM
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As required under section 11.3 of the purchasing policy, any requisition over$10,000 that is not selected through a competitive quoting/bidding process must provide supported written documentation. Please fill-out this Sole Source & Exemption Form including signatures;attach all supporting documentation;and forwarded to the Finance Division.

Vendor Information:

Vendor No: 15090
Vendor Name: Holliday Trucking Inc.

Vendor Address: 1401 N. Benson Ave.

Upland, CA 91786
Vendor Phone:

Vendor Email:

Product/Service: Please provide a full description of the goods or services that is being requested for sole source purchase To provide funding for rent and lease of City Well 15 property from Holliday Trucking, Inc.

Justification:check all that apply(explain reasons below) ❑ Only known product of its kind (section 11.3) ❑ Piggie-back purchase(section 11.4) ❑ Only known authorized distributer(section 11.3) ❑ Emergency purchase(section 11.6) ❑ City standardized equipment(section 11.3) ❑ City Manager Waiver(section 11.7) Z Exempted (section 6) ® Rent and Lease Agreement Justification: Please provide any additional written justification City Well 15 is located on property owned by Holliday Trucking,Inc. It is one of the City's most important groundwater resources, consistently producing 1600 to 1900 gallons per minute of drinking water.

Requested by: Reviewed By:

Jose Aguilar Date Emily Saucedo Date Assistant Engineer Budget Specialist
Approved by: Approved By:

Norberto Ferreira Date Damien Arrula Date Acting Utilities Manager Assistant City Manager [Submit to Finance Help Desk] Page 403 of 442

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AY.. 9'' CITY OF UPLAND
PURCHASE ORDER FORM FY 2026
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Purchase Order No: Requested Date: June 23,2025 Department: Public Works Vendor No: 1860
Division: Maintenance Vendor Name: Hubbell Lenoir City,Inc.

Bill To Adress: 460 N Euclid Ave Vendor Address: PO Box 7410223 Upland,CA 91786 Chicago,IL 60674-0223
Bill to Attn: Finance Type: Open PO
Project No: Project Title:

Description of Work/Services:

This vendor offers meter lids and vaults.

Justification:

This vendor offers meter lids,boxes and vaults pertaining to our City Spec.

Original PO Previous Change Request Revised PO Account No. Amount Amount Amount Amount 640-6203-5217 $0.00 $0.00 $80,000.00 $80,000.00 Total $0.00 $0.00 $80,000.00 $80,000.00
Any change that results in the PO to exceed$50,000 shall be approved by City Council. A PO may not be increased by more than 10%or$2,500,whichever is less,without a PO change order,except for taxes,shipping and handling costs(section 8.4) Requested By:

Attachments Jose Aguilar Date
Assistant Engineer
❑ Bids/Quotes Form Approved By:

Marc Warner Date
©Sole Source/Exempt Utilities Supervisor
Form
Reviewed By:
❑CO/Addendum Emily Saucedo Date
Budget Specialist
1:1 Staff Report Memo Approved By:

Damien Arrula Date
Other Assistant City Manager
1 PO Request No
[Submit to Finance Help Desk] Page 404 of 442

oV Up.
4 CITY OF UPLAND
�i' SOLE SOURCE& EXEMPTION FORM
As required under section 11.3 of the purchasing policy, any requisition over $10,000 that is not selected through a competitive quoting/bidding process must provide supported written documentation. Please fill-out this Sole Source & Exemption Form including signatures; attach all supporting documentation;and forwarded to the Finance Division.

Vendor Information:

Vendor No: 1860
Vendor Name: Hubbell Lenoir City, Inc.
.. ....... .... ... ....... .................... .........

Vendor Address: PO Box 7410223
Chicago, IL 60674-0223
Vendor Phone: 818-982-3600
Vendor Email:

Product/Service: Please provide a full description of the goods or services that is being requested for sole source purchase This vendor offers meter lids and vaults.

Justification: check all that apply(explain reasons below) E Only known product of its kind (section 11.3) ❑ Piggie-back purchase(section 11.4) ❑ Only known authorized distributer(section 11.3) ❑ Emergency purchase(section 11.6) ❑x City standardized equipment(section 11.3) ❑ City Manager Waiver(section 11.7) E Exempted(section 6) ❑
Justification: Please provide any additional written justification This vendor provides meter lids, boxes and vaults pertaining to our City Spec.

Requested by: Reviewed By:

Jose Aguilar Date Emily Saucedo Date
Assistant Engineer Budget Specialist
Approved by: Approved By:

Marc Warner Date Damien Arrula Date Utilities Supervisor Assistant City Manager
[Submit to Finance Help Desk] Page 405 of 442

Of' Wit.
t91d CITY OF UPLAND
/,tikit PURCHASE ORDER FORM FY 2026
Purchase Order No: Requested Date: June 23,2025 Department: Public Works Vendor No: 63221
Division: Maintenance Vendor Name: Jones Chemical Incorporated Bill To Adress: 460 N Euclid Ave Vendor Address: 1765 RINGLING BLVD Upland,CA 91786 SARASOTA FL 34236
Bill to Attn: Finance Type: Open PO
Project No: Project Title:

Description of Work/Services:

To provide funding for gaseous chlorine to be used as a disinfectant for the City's water supply.

Justification:

Provide potable water that meets all State and Federal Drinking Water Standards.Gas chlorine is used as a major disinfectant for City,West End Water Company,and San Antonio Water Company well sources to maintain adequate mandated chlorination within the City's water distribution system.

Original PO Previous Change Request Revised PO Account No. Amount Amount Amount Amount 640-6205-5217 $0.00 $0.00 $51,000.00 $51,000.00 Total $0.00 $0.00 $51,000.00 $51,000.00
Any change that results in the PO to exceed$50,000 shall be approved by City Council. A PO may not be increased by more than 10%or$2,500,whichever is less,without a PO change order,except for taxes,shipping and handling costs(section 8.4) Requested By:

Attachments Jose Aguilar Date
Assistant Engineer
▪ Bids/Quotes Form Approved By:

Norberto Ferreira Date
©Sole Source/Exempt Acting Utilities Manager
Form
Reviewed By:
▪CO/Addendum Emily Saucedo Date
Budget Specialist
❑X Staff Report Memo Approved By:

Damien Arrula Date
▪Other Assistant City Manager
1 PO Request No
[Submit to Finance Help Desk] Page 406 of 442

Co.: \ .. CITY OF UPLAND

SOLE SOURCE& EXEMPTION FORM
As required under section 11.3 of the purchasing policy, any requisition over$10,000 that is not selected through a competitive quoting/bidding process must provide supported written documentation. Please fill-out this Sole Source & Exemption Form including signatures; attach all supporting documentation;and forwarded to the Finance Division.

Vendor Information:

Vendor No: 63221
. . ............. ......................

Vendor Name: Jones Chemical Incorporated
Vendor Address: 1765 RINGLING BLVD
SARASOTA FL 34236
Vendor Phone: 310-523-2944
Vendor Email:

Product/Service: Please provide a full description of the goods or services that is being requested for sole source purchase To provide funding for gaseous chlorine to be used as a disinfectant for the City's water supply.

Justification:check all that apply(explain reasons below) ❑ Only known product of its kind (section 11.3) ❑ Piggie-back purchase(section 11.4) ® Only known authorized distributer(section 11.3) ❑ Emergency purchase(section 11.6) ❑ City standardized equipment(section 11.3) ❑ City Manager Waiver(section 11.7) ❑ Exempted (section 6) ® Rent and Lease Agreement Justification: Please provide any additional written justification Provide potable water that meets all State and Federal Drinking Water Standards. Gas chlorine is used as a major disinfectant for City,West End Water Company,and San Antonio Water Company well sources to maintain adequate mandated chlorination within the City's water distribution system.

Requested by: Reviewed By:

Jose Aguilar Date Emily Saucedo Date
Assistant Engineer Budget Specialist
Approved by: Approved By:

Norberto Ferreira Date Damien Arrula Date Acting Utilities Manager Assistant City Manager [Submit to Finance Help Desk] Page 407 of 442

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PURCHASE ORDER FORM FY 2026
Purchase Order No: Requested Date: June 23,2025 Department: Public Works Vendor No: 21341
Division: Maintenance Vendor Name: Matt Chlor Inc Bill To Adress: 460 N Euclid Ave Vendor Address: 4107 N Arden Dr Upland,CA 91786 El Monte,CA 91731
Bili to Attn: Finance Type: Open PO
Project No: Project Title:

Description of Work/Services:

Provide potable water that meets all State and Federal Drinking Water Standards and maintain asset protection and management that ensures the infrastructure is effectively renewed and maintained.

Justification:

Accu-Tab calcium hypochlorite tablets are used as a disinfectant,and chlorine regulators are used to control the injection of chlorine gas into the City water supply for City well sources to maintain adequate mandated chlorination within the City's water distribution system.A preventative maintenance schedule is required to prevent regulator or injector failure. Matt-Chlor Inc,is a distributor of Accu-Tab, 12.5%sodium hypochlorite,and provides maintenance services for chlorine regulators and injectors.

Original PO Previous Change Request Revised PO Account No. Amount Amount Amount Amount
640-6205-5217 $0.00 $0.00 $56,150.00 $56,150.00 640-6205-5233 $0.00 $0.00 $6,100.00 $6,100.00 Total $0.00 $0.00 $62,250.00 $62,250.00 Any change that results in the PO to exceed$50,000 shall be approved by City Council. A PO may not be increased by more than 10%or$2,500,whichever is less,without a PO change order,except for taxes,shipping and handling costs(section 8.4) Requested By:

Attachments Jose Aguilar Date
Assistant Engineer
Bids/Quotes Form Approved By:

Norberto Ferreira Date
©Foie Source/ exempt Acting Utilities Manager
Form
Reviewed By:
❑ CO/Addendum Emily Saucedo Date
Budget Specialist
0Staff Report Memo Approved By:

Damien Arrula Date
▪Other Assistant City Manager
1 PO Request No
[Submit to Finance Help Desk] Page 408 of 442

OF Vp<
`` 9� I CITY OF UPLAND
�1 SOLE SOURCE&EXEMPTION FORM
As required under section 11.3 of the purchasing policy, any requisition over $10,000 that is not selected through a competitive quoting/bidding process must provide supported written documentation. Please fill-out this Sole Source & Exemption Form including signatures;attach all supporting documentation;and forwarded to the Finance Division.

Vendor Information:

Vendor No: 21341
Vendor Name: Matt Chlor Inc
Vendor Address: 4107 N Arden Dr
El Monte, CA 91731
Vendor Phone: 626-443-5034
Vendor Email:

Product/Service: Please provide a full description of the goods or services that is being requested for sole source purchase Provide potable water that meets all State and Federal Drinking Water Standards and maintain asset protection and management that ensures the infrastructure is effectively renewed and maintained.

Justification: check all that apply(explain reasons below) ❑ Only known product of its kind (section 11.3) ❑ Piggie-back purchase(section 11.4) © Only known authorized distributer(section 11.3) ❑ Emergency purchase(section 11.6) ❑ City standardized equipment(section 11.3) E City Manager Waiver(section 11.7) ❑ Exempted (section 6) ❑
Justification: Please provide any additional written justification Accu-Tab calcium hypochlorite tablets are used as a disinfectant, and chlorine regulators are used to control the injection of chlorine gas into the City water supply for City well sources to maintain adequate mandated chlorination within the City's water distribution system.A preventative maintenance schedule is required to prevent regulator or injector failure. Matt-Chlor Inc,is a distributor of Accu-Tab, 12.5%sodium hypochlorite,and provides maintenance services for chlorine regulators and injectors.

Requested by: Reviewed By:

Jose Aguilar Date Emily Saucedo Date
Assistant Engineer Budget Specialist
Approved by: Approved By:

Norberto Ferreira Date Damien Arrula Date Acting Utilities Manager Assistant City Manager [Submit to Finance Help Desk] Page 409 of 442

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l sr' PURCHASE ORDER FORM Fy 2026
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Purchase Order No: Requested Date: June 23,2025 Department: Public Works Vendor No: 90591
Division: Maintenance Vendor Name: S&J Supply Company,Inc.

Bill To Adress: 460 N Euclid Ave Vendor Address: 13105 Florence Ave Upland,CA 91786 Santa Fe Springs,CA 90670
Bill to Attn: Finance Type: Open PO
Project No: Project Title:

Description of Work/Services:

This vendor supplies a large assortment of readily available water parts,ranging from valves,steel pipe,copper and various fittings.

Justification:

This vendor has had trustworthy delivery during both business and emergency after hours requests.They have a readily available supply of water supply parts pertaining to our City Specs.

Original PO Previous Change Request Revised PO Account No. Amount Amount Amount Amount 640-6206-5217 $0.00 $0.00 $396,000.00 $396,000.00 640-6206-5233 $0.00 $0.00 $26,400.00 $26,400.00 640-6205-5217 $0.00 $0.00 $10,000.00 $10,000.00 640-9049-5217 $0.00 $0.00 $10,000.00 $10,000.00 640-9050-5217 $0.00 $0.00 $10,000.00 $10,000.00 Total $0.00 $0.00 $452,400.00 $452,400.00
Any change that results in the PO to exceed$50,000 shall be approved by City Council. A PO may not be increased by more than 10%or$2,500,whichever is less,without a PO change order,except for taxes,shipping and handling costs(section 8.4) Requested By:

Attachments Jose Aguilar Date
Assistant Engineer
ElBids/Quotes Form Approved By:

Marc Warner Date
©Sole Source/Exempt Utilities Supervisor
Form
Reviewed By:

El CO/Addendum Emily Saucedo Date
r� Budget Specialist
IX Staff Report Memo Approved By:

LLJJ Damien Arrula Date
Other Assistant City Manager
1 PO Request No
[Submit to Finance Help Desk) Page 410 of 442

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9 CITY OF UPLAND

SOLE SOURCE&EXEMPTION FORM
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As required under section 11.3 of the purchasing policy, any requisition over$10,000 that is not selected through a competitive quoting/bidding process must provide supported written documentation. Please fill-out this Sole Source & Exemption Form including signatures; attach all supporting documentation;and forwarded to the Finance Division.

Vendor Information:

Vendor No: 90591
Vendor Name: S&J Supply Company, Inc.

Vendor Address: 13105 Florence Ave.

Santa Fe Springs, CA 90670
Vendor Phone: 562-944-7433
Vendor Email:

Product/Service: Please provide a full description of the goods or services that is being requested for sole source purchase This vendor supplies a large assortment of readily available water parts, ranging from valves, steel pipe, copper and various fittings.

Justification:check all that apply(explain reasons below) L Only known product of its kind (section 11.3) ❑ Piggie-back purchase(section 11.4) ❑ Only known authorized distributer(section 11.3) ❑ Emergency purchase(section 11.6) ❑ City standardized equipment(section 11.3) ❑ City Manager Waiver(section 11.7) Z Exempted (section 6) ❑
............................................................................................... ..... .

Justification: Please provide any additional written justification This vendor has had trustworthy delivery during both business and emergency after hours requests. They have a readily available supply of water supply parts pertaining to our City Specs.

Requested by: Reviewed By:

Jose Aguilar Date Emily Saucedo Date
Assistant Engineer Budget Specialist
Approved by: Approved By:

Marc Warner Date Damien Arrula Date Utilities Supervisor Assistant City Manager
[Submit to Finance Help Desk] Page 411 of 442

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PURCHASE ORDER FORM FY 2026
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Purchase Order No: Requested Date: June 23,2025 Department: Public Works Vendor No: 862
Division: Maintenance Vendor Name: Badger Meter Inc.

Bill To Adress: 460 N Euclid Ave Vendor Address: PO Box 88223 Upland,CA 91786 Milwaukee,WI 53288-0223
Bill to Attn: Finance Type: Open PO
Project No: Project Title:

Description of Work/Services:

This vendor offers hosting and analog meters.

Justification:

This vendor provides hosting services and analog meters pertaining to our City Spec.

Original PO Previous Change Request Revised PO Account No. Amount Amount Amount Amount 640-6203-5258 $0.00 $0.00 $65,000.00 $65,000.00 640-6203-5233 $0.00 $0.00 $20,000.00 $20,000.00 Total $0.00 $0.00 $85,000.00 $85,000.00
Any change that results in the PO to exceed$50,000 shall be approved by City Council. A PO may riot be increased by more than 10%or$2,500,whichever is less,without a PO change order,except for taxes,shipping and handling costs(section 8.4) Requested By:

Attachments Jose Aguilar Date
Assistant Engineer
Bids/Quotes Form Approved By:

Marc Warner Date
©Sole Source/Exempt Utilities Supervisor
Form
Reviewed By:
▪ CO/Addendum Emily Saucedo Date
Budget Specialist
EIStaff Report Memo Approved By:

Damien Arrula Date
▪Other Assistant City Manager
1 PO Request No
[Submit to Finance Help Desk] Page 412 of 442

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CITY OF UPLAND

SOLE SOURCE& EXEMPTION FORM
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As required under section 11.3 of the purchasing policy, any requisition over$10,000 that is not selected through a competitive quoting/bidding process must provide supported written documentation. Please fill-out this Sole Source & Exemption Form including signatures;attach all supporting documentation;and forwarded to the Finance Division.

Vendor Information:

Vendor No: 862
Vendor Name: Badger Meter Inc.

Vendor Address: PO Box 88223
Milwaukee,WI 53288-0223
Vendor Phone: 414-371-5902
Vendor Email: [email protected]
Product/Service: Please provide a full description of the goods or services that is being requested for sole source purchase This vendor offers hosting and analog meters.

Justification: check all that apply(explain reasons below) ❑ Only known product of its kind (section 11.3) ❑ Piggie-back purchase(section 11.4) ❑ Only known authorized distributer(section 11.3) ❑ Emergency purchase(section 11.6) ® City standardized equipment(section 11.3) ❑ City Manager Waiver(section 11.7) ❑ Exempted (section 6) ❑
Justification: Please provide any additional written justification This vendor provides hosting services and analog meters pertaining to our City Spec.

Requested by: Reviewed By:

Jose Aguilar Date Emily Saucedo Date
Assistant Engineer Budget Specialist
Approved by: Approved By:

Marc Warner Date Damien Arrula Date Utilities Supervisor Assistant City Manager
[Submit to Finance Help Desk] Page 413 of 442

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4'` • CITY OF UPLAND
PURCHASE ORDER FORM FY 2026
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Purchase Order No: Requested Date: June 23,2025 Department: Public Works Vendor No: 97141
Division: Maintenance Vendor Name: EUROFINS EATON ANALYTICAL INC Bill To Adress: 460 N Euclid Ave Vendor Address: PO BOX 1450 Upland,CA 91786 CAROL STREAM IL 60132-1450
Bill to Attn: Finance Type: Open PO
Project No: Project Title:

Description of Work/Services:

Provide potable water that meets all State and Federal Drinking Water Standards.

Justification:

UCMR 5 mandates nationwide water sampling from 2023 to 2025 to analyze 30 contaminants using EPA-approved methods,crucial for public health protection and regulatory decision-making.Additional funding is needed to expand sampling,procure equipment,and enhance lab capabilities.Securing this funding will ensure compliance with UCMR 5 requirements,support national drinking water safety,and provide essential data for stakeholders,advancing public health and environmental stewardship goals.

Original PO Previous Change Request Revised PO Account No. Amount Amount Amount Amount 640-6205-5258 $0.00 $0.00 $142,000.00 $142,000.00 Total $0.00 $0.00 $142,000.00 $142,000.00
Any change that results in the PO to exceed$50,000 shall be approved by City Council. A PO may not be increased by more than 10%or$2,500,whichever is less,without a PO change order,except for taxes,shipping and handling costs(section 8.4) Requested By:

Attachments Jose Aguilar Date
Assistant Engineer
Bids/Quotes Form Approved By:

Norberto Ferreira Date
Sole Source/Exempt Acting Utilities Manager
© Form
Reviewed By:

CO/Addendum Emily Saucedo Date
Budget Specialist
❑X Staff Report Memo Approved By:

Damien Arrula Date
Other Assistant City Manager
1 PO Request No
[Submit to Finance Help Desk] Page 414 of 442

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CITY OF UPLAND

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SOLE SOURCE& EXEMPTION FORM
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As required under section 11.3 of the purchasing policy, any requisition over $10,000 that is not selected through a competitive quoting/bidding process must provide supported written documentation. Please fill-out this Sole Source & Exemption Form including signatures;attach all supporting documentation;and forwarded to the Finance Division.

Vendor Information:

Vendor No: 97141
Vendor Name: EUROFINS EATON ANALYTICAL INC
Vendor Address: PO BOX 1450
CAROL STREAM IL 60132-1450
Vendor Phone: 626-386-1100
Vendor Email:

Product/Service: Please provide a full description of the goods or services that is being requested for sole source purchase Provide potable water that meets all State and Federal Drinking Water Standards.

Justification:check all that apply(explain reasons below) ❑ Only known product of its kind (section 11.3) ❑ Piggie-back purchase(section 11.4) © Only known authorized distributer(section 11.3) E Emergency purchase(section 11.6) ❑ City standardized equipment(section 11.3) ❑ City Manager Waiver(section 11.7) ❑ Exempted (section 6) ❑
........................................

Justification: Please provide any additional written justification UCMR 5 mandates nationwide water sampling from 2023 to 2025 to analyze 30 contaminants using EPA-approved methods, crucial for public health protection and regulatory decision-making.Additional funding is needed to expand sampling, procure equipment, and enhance lab capabilities. Securing this funding will ensure compliance with UCMR 5 requirements, support national drinking water safety, and provide essential data for stakeholders, advancing public health and environmental stewardship goals.

Requested by: Reviewed By:

Jose Aguilar Date Emily Saucedo Date
Assistant Engineer Budget Specialist
Approved by: Approved By:

Norberto Ferreira Date Damien Arrula Date Acting Utilities Manager Assistant City Manager [Submit to Finance Help Desk] Page 415 of 442

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CITY OF UPLAND
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PURCHASE ORDER FORM FY 2026
Purchase Order No: Requested Date: June 23,2025 Department: Public Works Vendor No: 1541
Division: Maintenance Vendor Name: Ferguson Enterprises,LLC.

Bill To Adress: 460 N Euclid Ave Vendor Address: 11909 Tech Center Court Upland,CA 91786 Poway,CA 92064
Bill to Attn: Finance Type: Open PO
Project No: Project Title:

Description of Work/Services:

This vendor provides nutating disc water meters.

Justification:

This vendor provides analog water meters pertaining to our City Spec.

Original PO Previous Change Request Revised PO Account No. Amount Amount Amount Amount 640-6203-5233 $0.00 $0.00 $300,000.00 $300,000.00 Total $0.00 $0.00 $300,000.00 $300,000.00
Any change that results in the PC to exceed$50,000 shall be approved by City Council. A PO may not be increased by more than 10%or$2,500,whichever is less,without a PO change order,except for taxes,shipping and handling costs(section 8.4] Requested By:

Attachments Jose Aguilar Date
Assistant Engineer
ElBids/Quotes Form Approved By:

Marc Warner Date
©Sole Source/Exempt Utilities Supervisor
Form
Reviewed By:
❑CO/Addendum Emily Saucedo Date
Budget Specialist
OX Staff Report Memo Approved By:

Damien Arrula Date
Other Assistant City Manager
1 PO Request No
[Submit to Finance Help Desk] Page 416 of 442

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�R P" SOLE SOURCE&EXEMPTION FORM
As required under section 11.3 of the purchasing policy, any requisition over $10,000 that is not selected through a competitive quoting/bidding process must provide supported written documentation. Please fill-out this Sole Source & Exemption Form including signatures;attach all supporting documentation;and forwarded to the Finance Division.

Vendor Information:

Vendor No: 1541
Vendor Name: Ferguson Enterprises, LLC.

Vendor Address: 11909 Tech Center Court
Poway, CA 92064
Vendor Phone: 951-452-9370
Vendor Email: [email protected]
...............................

Product/Service: Please provide a full description of the goods or services that is being requested for sole source purchase This vendor provides nutating disc water meters.

Justification:check all that apply(explain reasons below) ❑ Only known product of its kind (section 11.3) ❑ Piggie-back purchase(section 11.4) ❑ Only known authorized distributer(section 11.3) ❑ Emergency purchase(section 11.6) © City standardized equipment(section 11.3) ❑ City Manager Waiver(section 11.7) ❑ Exempted(section 6) ❑
Justification: Please provide any additional written justification This vendor provides analog water meters pertaining to our City Spec.

Requested by: Reviewed By:

Jose Aguilar Date Emily Saucedo Date
Assistant Engineer Budget Specialist
Approved by: Approved By:

Marc Warner Date Damien Arrula Date Utilities Supervisor Assistant City Manager
[Submit to Finance Help Desk] Page 417 of 442

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'�4 �9� CITY OF UPLAND
PURCHASE ORDER FORM FY 2026
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Purchase Order No: Requested Date: June 23,2025 Department: Public Works Vendor No: 1221
Division: Maintenance Vendor Name: Metron Fernier. LLC.

Bill To Adress: 460 N Euclid Ave Vendor Address: 5665 Airport Blvd.Ste.105 Upland,CA 91786 Boulder,CO 80301
Bill to Attn: Finance Type: Open PO
Project No: Project Title:

Description of Work/Services:

This vendor offers AMI registers.

Justification:

This vendor supplies the City with AMI meter registers with a 10 year contract.

Original PO Previous Change Request Revised PO Account No. Amount Amount Amount Amount 640-6203-5233 $0.00 $0.00 $700,000.00 $700,000.00 Total $0.00 $0.00 $700,000.00 $700,000.00
Any change that results in the PO to exceed$50,000 shall be approved by City Council. A PO may not be increased by more than 10%or$2,500,whichever is less,without a PO change order,except for taxes,shipping and handling costs(section 8.4) Requested By:

Attachments Jose Aguilar Date
Assistant Engineer
0 Bids/Quotes Form Approved By:

Marc Warner Date
II
Sole Source/Exempt Utilities Supervisor
Form
Reviewed By:
❑CO/Addendum Emily Saucedo Date
Budget Specialist
OX Staff Report Memo Approved By:

Damien Arrula Date
Other Assistant City Manager
1 PO Request No
[Submit to Finance Help Desk] Page 418 of 442

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1� SOLE SOURCE&EXEMPTION FORM
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As required under section 11.3 of the purchasing policy, any requisition over$10,000 that is not selected through a competitive quoting/bidding process must provide supported written documentation. Please fill-out this Sole Source & Exemption Form including signatures;attach all supporting documentation;and forwarded to the Finance Division.

Vendor information:

Vendor No: 1221
Vendor Name: Metron Farnier. LLC.
............................................................................ .

Vendor Address: 5665 Airport Blvd. Ste. 105
Boulder,CO 80301
Vendor Phone: 720-750-7366
Vendor Email: [email protected]
Product/Service: Please provide a full description of the goods or services that is being requested for sole source purchase This vendor offers AMI registers.

Justification:check all that apply(explain reasons below) ❑ Only known product of its kind (section 11.3) ❑ Piggie-back purchase(section 11.4) ❑ Only known authorized distributer(section 11.3) ❑ Emergency purchase(section 11.6) ® City standardized equipment(section 11.3) ❑ City Manager Waiver(section 11.7) E Exempted (section 6) ❑
Justification: Please provide any additional written justification This vendor supplies the City with AMI meter registers with a 10 year contract.

Requested by: Reviewed By:

Jose Aguilar Date Emily Saucedo Date
Assistant Engineer Budget Specialist
Approved by: Approved By:

Marc Warner Date Damien Arrula Date Utilities Supervisor Assistant City Manager
[Submit to Finance Help Desk] Page 419 of 442

����°� °p`q� CITY
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DATE: June 23,2025
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY,CITY MANAGER
PREPARED BY:DAMIEN ARRULA,ASSISTANT CITY MANAGER

HECTOR GONZALEZ, SENIOR ENGINEER
SUBJECT: CONSIDER AWARD OF BID FOR FOOTHILL BOULEVARD PAVEMENT REHABILITATION AND UTILITY IMPROVEMENTS(BID NO.2025-01) RECOMMENDED ACTION:

It is recommended that the City Council: 1)approve the Plans and Specifications for the Foothill Boulevard Pavement Rehabilitation and Utility Improvement Project; 2) award the construction contract to Gentry Brothers Inc. in the amount of$11,258,224.20;and 3)authorize a construction contingency in the amount of$1,741,775.80.

GOAL STATEMENT
The proposed action supports the City's goal of maintaining and improving the City's public roadway and water facilities.

BACKGROUND
The city recently completed design and construction documents for pavement rehabilitation and underground utility improvements on Foothill Boulevard, from Benson Avenue to Redding Way. Specific improvements include installation of new water pipelines, laterals, and hydrants;reconstruction of asphalt concrete pavement;replacement of displaced concrete curbs, gutters, sidewalks, curb ramps, driveways, cross gutters, and spandrels; replacement of traffic striping and markings;traffic signal upgrades,and construction of landscaped medians.

On August 12, 2024,the City Council accepted$4,000,000 in funding from the County of San Bernardino through Supervisors Armendarez's and Hagman's allocations of the Board of Supervisor's Discretionary Fund — District Specific Priorities Program for a rehabilitation of Foothill Boulevard from Benson Avenue to Redding Way.

On December 9,2024,the City Council approved a total of$2,500,000 in American Rescue Plan Act(ARPA) funds for the Foothill Boulevard Improvement Project.

ISSUES AND ANALYSIS
The Foothill Boulevard Notice Inviting Bids (NIB) was advertised on March 14, 2025, and March 21, 2025, in accordance with the California Public Contract Code (Section 20164) and was placed on the PlanetBids electronic bidding service website as well as being listed on the City's website and distributed to various electronic plan rooms.

A non-mandatory pre-bid meeting was held with interested bidders on April 8,2025,and on May 28,2025,the City received and opened four(4)bids for the Project,under Bid No.2025-01,as follows:

BIDDER AMOUNT
Gentry Brothers,Inc. $11,258,224.20
All American Asphalt $12,986,259.30
Gentry General Engineering,Inc. $13,916,286.50
Vido Samarzich,Inc. $15,168,362.45
The lowest responsive bidder was Gentry Brothers, Inc. of Irwindale California, with a bid of$11,258,224.20. City staff have reviewed all four(4)bid packages,and confirmed that Gentry Brothers,Inc., is the lowest responsible and responsive bidder.

ENVIRONMENTAL DETERMINATION
The Project has been assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), and the State CEQA Guidelines, and determined to be categorically exempt from further

environmental review pursuant to Section 15301(c)(Existing Facilities),of the CEQA guidelines.The project involves repair and maintenance of existing public facilities and does not involve any expansion of use beyond that which is existing.The City filed the Notice of Exemption with the County of San Bernardino on March 4,2025.

FISCAL IMPACTS
The total estimate project cost is$13,210,800.00 with available funding as detailed below:

Estimated Project Cost
Base Bid Amount $11,258,224.20
Construction Contingency $1,741,775.80
Total Contract Works: $13,000,000.00
Construction Administration and Inspection $150,000.00 City Furnished Materials(Water Meter Boxes) $6,800.00 Material Testing $40,000.00
Tree Services $14,000.00
Total Estimated Project Cost: $13,210,800.00 Available Funding
CIP Account 2067500-5540-70015(RMRA) $1,652,064.68 CIP Account 2067500-5540-70016(RMRA) $2,165,141.19 CIP Account 2297500-5540-16170(ARPA) $1,948,494.60 CIP Account 6407500-5540-91012(Water Fund) $1,673,424.76 CIP Account 6397500-91006(Water Bond) $1,673,824.76 CIP Account 6407500-5540-91008(Water Fund) $97,850.00 CIP Account 2177500-5540-16170(County Supervisor Jesse
_Armendarez and County Supervisor Curt Hagman) $4,000,000.00 Total Project Funding: $13,210,800.00

ALTERNATIVES

1. Reject all bids and authorize the City Clerk to re-advertise the Project.Due to a successful bidding process, staff does not recommend this alternative.

2. Provide alternative direction to staff.

CEQA: Determined to be categorically exempt from further environmental review pursuant to Section 15301(c) (Existing Facilities) of the CEQA guidelines. The City filed the Notice of Exemption with the County of San Bernardino on March 4,2025.

PROJECT LOCATION MAP Project: Foothill Boulevard Pavement Rehabilitation and Utility Improvements Project.

City Project No. 7OO15, 7OO16, 91OO6, 91OOO & 9101Z.

Limits: Benson Avenue to Euclid Avenue.
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CONTRACT FOR CONSTRUCTION
This Contract for Construction ("Contract"), No. 70015, 70016, 91006, 91008 & 91012, Foothill Boulevard Pavement Rehabilitation & Utility Improvements, Benson Avenue to Redding way is made and entered into this 23rd day of June, 2025 by and between the CITY OF UPLAND, with its principal place of business at 460 N. Euclid Avenue, Upland, California 91786 sometimes hereinafter called the "City" and Gentry Brothers, Inc., sometimes hereinafter called "Contractor." WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other as follows:

ARTICLE 1. SCOPE OF WORK.

The Contractor shall perform all Work within the time stipulated in the Contract, and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5, below, for the following Project:

Project No. 70015, 70016, 91006, 91008 & 91012
Bid No. 2025-01
Foothill Boulevard Pavement Rehabilitation and Utility Improvements Benson Avenue to Redding Way
The contractor is an independent contractor and not an agent of the City. The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor's failure to comply with this obligation.

ARTICLE 2. TIME FOR COMPLETION.

The Work shall be commenced on the date stated in the City's Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within two hundred and forty(240) calendar days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work.

ARTICLE 3. CONTRACT PRICE.

The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of Eleven Million two hundred fifty-eight thousand two hundred twenty-four Dollars and twenty cents ($ 11,258,224.20). Any work above$11,258,224.20 up to $13,000,000.00 for unforeseen conditions, change orders, etc. is at the City's sole discretion. Payment shall be made as set forth in the General Conditions. The City will pay to Contractor compensation based upon the prices set forth in the Bid Schedule.

FOOTHILL BLVD. PAVEMENT REHABILITATION& - 1 - CONTRACT FOR CONSTRUCTION UTILITY IMPROVEMENTS ADDENDUM 4

BESON AVENUE TO REDDING WAY

ARTICLE 4. LIQUIDATED DAMAGES.

Contractor acknowledges that the City will sustain actual damages for each and every Day completion of the Project is delayed beyond the Contract Time. Because of the nature of the Project, it would be impracticable or extremely difficult to determine the City's actual damages.

Accordingly, in accordance with Government Code section 53069.85, it is agreed that the Contractor will pay the City the sum of$250 for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Section does not exclude recovery of other damages specified in the Contract Documents. Liquidated damages may be deducted from progress payments due Contractor, Project retention or may be collected directly from Contractor, or from Contractor's surety. These provisions for liquidated damages shall not prevent the City, in case of Contractor's default, from terminating the Contractor.

Consistent with Public Contract Code Section 7102, Contractor will be compensated for damages incurred due to delays for which the City is responsible. The parties agree that determining Contractor's exact delay damages is and will continue to be impracticable and extremely difficult.

As such, for each calendar day in excess of the Contract Time, the City shall pay to the Contractor $250 per day as Reverse Liquidated Damages and not as a penalty or forfeiture. Such amount shall constitute the only payment allowed for any City caused delays and shall necessarily include all overhead, all profits, all administrative costs, all bond costs, all labor, materials, equipment and rental costs and any other costs, expenses and fees incurred or sustained as a result of such delays. Notice of requests for delay damages and additional days shall be provided to the City within five (5) Days from the discovery of the circumstances giving rise to any delay or three (3) Days from the discovery of any latent or subsurface conditions giving rise to a delay.

ARTICLE 5. COMPONENT PARTS OF THE CONTRACT.

The "Contract Documents" include the following:

Notice Inviting Bids
Instructions to Bidders
Bid Forms
Bid Acknowledgement
Bid Schedule
Bid Guarantee
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Public Works Contractor DIR Registration Certification
Performance Bond
Payment (Labor and Materials) Bond
Contract for Construction
General Conditions
Special Conditions
Specifications
Addenda
FOOTHILL BLVD. PAVEMENT REHABILITATION& - 2 - CONTRACT FOR CONSTRUCTION UTILITY IMPROVEMENTS ADDENDUM 4

BESON AVENUE TO REDDING WAY

Construction Plans and Drawing
Std. Specifications for Public Works Const. "Greenbook", 2021 ed., except Sections 1-8 Applicable Local Agency Standards and Specifications, as last revised Reference Specifications
Approved and fully executed Change Orders
Permits
Any other documents contained in or incorporated into the Contract.

The Contractor shall complete the Work in strict accordance with all of the Contract Documents.

All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. In the event of conflict, the various Contract Documents will be given effect in the order set forth in the General Conditions. This Contract shall supersede any prior agreement of the parties.

ARTICLE 6. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE.

Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work.

ARTICLE 7. INDEMNIFICATION.

Contractor shall provide indemnification and defense as set forth in the General Conditions.

ARTICLE 8. PREVAILING WAGES.

Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at the City's Office or may be obtained online at http://www.dir.ca.gov and which must be posted at the job site.

ARTICLE 9. FALSE CLAIMS.

Contractor acknowledges that if a false claim is submitted to the City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that the False Claims Act, California Government Code sections 12650, et seq., provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include within their scope false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of the information. In the event the City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorneys' fees. Contractor hereby acknowledges that the filing of a false claim may the Contractor to an administrative debarment proceeding wherein Contractor may be prevented from further bidding on public contracts for a period of up to five (5) years. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
FOOTHILL BLVD. PAVEMENT REHABILITATION& - 3 - CONTRACT FOR CONSTRUCTION UTILITY IMPROVEMENTS ADDENDUM 4

BESON AVENUE TO REDDING WAY

IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written.

CITY OF UPLAND GENTRY BROTHERS INC.
[IF CORPORATION, TWO SIGNATURES,

PRESENT OR VICE PRESIDENT AND
SECRETARY OR TREASURER REQUIRED]
By:

Bill Velto, Mayor
By:

Its:

ATTEST:

Printed
Name:

By:

Keri Johnson, City Clerk
APPROVED AS TO FORM:

By:

Its:

By:

Best Best & Krieger LLP
City Attorney Printed
Name:

Contractor's License Number and
Classification
DIR Registration Number
(CONTRACTOR'S SIGNATURE MUST BE

NOTARIZED AND CORPORATE

SEAL AFFIXED, IF APPLICABLE)
FOOTHILL BLVD. PAVEMENT REHABILITATION& - 4 - CONTRACT FOR CONSTRUCTION UTILITY IMPROVEMENTS ADDENDUM 4

BESON AVENUE TO REDDING WAY

Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA

COUNTY OF
On , 20 , before me, , Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) Limited
I General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
❑ Other:

Signer is representing:

Name Of Person(s)Or Entity(ies)
Signer(s)Other Than Named Above

END CONTRACT FOR CONSTRUCTION
FOOTHILL BLVD. PAVEMENT REHABILITATION& - 5 - CONTRACT FOR CONSTRUCTION UTILITY IMPROVEMENTS ADDENDUM 4

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BOND FORMS
Performance Bond
KNOW ALL PERSONS BY THESE PRESENTS:

THAT WHEREAS, the CITY OF UPLAND, with its principal place of business at 460 N. Euclid Avenue, Upland, California 91786 (hereinafter referred to as the "City") has awarded to Gentry Brothers, Inc., (hereinafter referred to as the "Contractor") an agreement for Contract No. 70015, 70016, 91006, 91008 & 91012: Foothill Boulevard Pavement Rehabilitation & Utility Improvements, Benson Avenue to Redding Way (hereinafter referred to as the "Project").

WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents for the Project dated March 27, 2025, (hereinafter referred to as "Contract Documents"), the terms and conditions of which are expressly incorporated herein by reference; and
WHEREAS, the Contractor is required by said Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents.

NOW, THEREFORE, we, , the undersigned Contractor and as Surety, a corporation organized
and duly authorized to transact business under the laws of the State of California, are held and firmly bound unto the City in the sum of Eleven Million two hundred fifty-eight thousand two hundred twenty-four Dollars and twenty cents, ($11,258.224.20), said sum being not less than one hundred percent (100%) of the total amount of the Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations including the one (1) year guarantee of all materials and workmanship; and shall indemnify and save harmless the City, its officials, officers, employees, and authorized volunteers, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees including reasonable attorney's fees, incurred by the City in enforcing such obligation.

As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the above obligation shall hold good for a period of one (1)year after the acceptance of the work by the City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or caused by defective materials or faulty workmanship.

The obligations of Surety hereunder shall continue so long as any obligation of Contractor remains. Nothing herein shall limit the City's rights or the Contractor or Surety's obligations under FOOTHILL BLVD. PAVEMENT REHABILITATION& - 6 - CONTRACT FOR CONSTRUCTION UTILITY IMPROVEMENTS ADDENDUM 4

BESON AVENUE TO REDDING WAY

the Contract, law or equity, including, but not limited to, California Code of Civil Procedure Section 337.15.

Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City's option:

Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or
ii. Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a Contract between such bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term "balance of the contract price" as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.
iii. Permit the City to complete the Project in any manner consistent with California law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term "balance of the contract price" as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.

Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor.

Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City's objection to Contractor's further participation in the completion of the Project.

The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
FOOTHILL BLVD. PAVEMENT REHABILITATION& - 7 - CONTRACT FOR CONSTRUCTION UTILITY IMPROVEMENTS ADDENDUM 4

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IN WITNESS WHEREOF, we have hereunto set our hands and seals this day of , 20
(Corporate Seal)
Contractor/ Principal
By
Title
(Corporate Seal)
Surety
By
Attorney-in-Fact
(Attach Attorney-in-Fact Certificate) Title
The rate of premium on this bond is per thousand. The total amount of premium charges is $
(The above must be filled in by corporate attorney.)

THIS IS A REQUIRED FORM
Any claims under this bond may be addressed to:
(Name and Address of Surety)
(Name and Address of Agent or
Representative for service of
process in California, if different
from above)
(Telephone number of Surety
and Agent or Representative for
service of process in California)
FOOTHILL BLVD. PAVEMENT REHABILITATION& - 8 - CONTRACT FOR CONSTRUCTION UTILITY IMPROVEMENTS ADDENDUM 4

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Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA

COUNTY OF
On , 20 , before me, , Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) I Limited
I General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:

Signer is representing:

Name Of Person(s)Or Entity(ies)
Signer(s)Other Than Named Above
NOTE: This acknowledgment is to be completed for Contractor/Principal.

FOOTHILL BLVD. PAVEMENT REHABILITATION& - 9 - CONTRACT FOR CONSTRUCTION UTILITY IMPROVEMENTS ADDENDUM 4

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Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA

COUNTY OF
On , 20 , before me, , Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) I Limited
I General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:

Signer is representing:

Name Of Person(s)Or Entity(ies)
Signer(s)Other Than Named Above
NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of-Attorney to local representatives of the bonding company must also be attached.

END OF PERFORMANCE BOND
FOOTHILL BLVD. PAVEMENT REHABILITATION& - 10 - CONTRACT FOR CONSTRUCTION UTILITY IMPROVEMENTS ADDENDUM 4

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Payment Bond (Labor and Materials).

KNOW ALL MEN BY THESE PRESENTS That
WHEREAS, the CITY OF UPLAND , with its principal place of business at 460 N. Euclid Avenue, Upland, California 91786 (hereinafter designated as the "City"), by action taken or a resolution passed June, 23rd , 2025, has awarded to Gentry Brothers, Inc. hereinafter designated as the "Principal," a contract for the work described as follows: Contract No. 70015, 70016, 91006, 91008&91012 Foothill Boulevard Pavement Rehabilitation &Utility Improvements, Benson Avenue to Redding Way (the "Project");
WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents for the Project dated March 27th, 2025, (hereinafter referred to as "Contract Documents"), the terms and conditions of which are expressly incorporated herein by reference; and
WHEREAS, said Principal is required to furnish a bond in connection with said contract; providing that if said Principal or any of its Subcontractors shall fail to pay for any materials, provisions, provender, equipment, or other supplies used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of said Principal and its Subcontractors with respect to such work or labor the Surety on this bond will pay for the same to the extent hereinafter set forth.

NOW THEREFORE, we, the Principal and as Surety, are held and firmly bound unto the City in the penal sum of Eleven Million two hundred fifty-eight thousand two hundred twenty-four Dollars and twenty cents Dollars ($11,258,224.20) lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, his or its subcontractors, heirs, executors, administrators, successors or assigns, shall fail to pay any of the persons named in Civil Code Section 9100, fail to pay for any materials, provisions or other supplies, used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department or Franchise Tax Board from the wages of employees of the contractor and his subcontractors pursuant to Revenue and Taxation Code Section 18663, with respect to such work and labor the Surety or Sureties will pay for the same, in an amount not exceeding the sum herein above specified, and also, in case suit is brought upon this bond, all litigation expenses incurred by the City in such suit, including reasonable attorneys' fees, court costs, expert witness fees and investigation expenses.

This bond shall inure to the benefit of any of the persons named in Civil Code Section 9100 so as to give a right of action to such persons or their assigns in any suit brought upon this bond.

It is further stipulated and agreed that the Surety on this bond shall not be exonerated or released from the obligation of this bond by any change, extension of time for performance, addition, FOOTHILL BLVD. PAVEMENT REHABILITATION& - 1 1 - CONTRACT FOR CONSTRUCTION UTILITY IMPROVEMENTS ADDENDUM 4

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alteration or modification in, to, or of any contract, plans, specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described, or pertaining or relating to the furnishing of labor, materials, or equipment therefore, nor by any change or modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme or work of improvement herein above described, nor by any rescission or attempted rescission or attempted rescission of the contract, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond, nor by any fraud practiced by any person other than the claimant seeking to recover on the bond and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is given, and under no circumstances shall Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the owner or the City and original contractor or on the part of any obligee named in such bond, but the sole conditions of recovery shall be that claimant is a person described in Civil Code Section 9100, and has not been paid the full amount of his claim.

The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract to be performed thereunder, shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of Contract, including but not limited to, the provisions of Sections 2819 and 2845 of the California Civil Code.

IN WITNESS WHEREOF, we have hereunto set our hands and seals this day of , 20
(Corporate Seal)
Contractor/ Principal
By
Title
(Corporate Seal)
Surety
By
Attorney-in-Fact
(Attach Attorney-in-Fact Certificate) Title
FOOTHILL BLVD. PAVEMENT REHABILITATION& - 12 - CONTRACT FOR CONSTRUCTION UTILITY IMPROVEMENTS ADDENDUM 4

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Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA

COUNTY OF
On , 20 , before me, , Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) I Limited
I General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:

Signer is representing:

Name Of Person(s)Or Entity(ies)
Signer(s)Other Than Named Above
NOTE: This acknowledgment is to be completed for Contractor/Principal.

FOOTHILL BLVD. PAVEMENT REHABILITATION& - 13 - CONTRACT FOR CONSTRUCTION UTILITY IMPROVEMENTS ADDENDUM 4

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Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA

COUNTY OF
On , 20 , before me, , Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) I Limited
I General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:

Signer is representing:

Name Of Person(s)Or Entity(ies)
Signer(s)Other Than Named Above
NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of-Attorney to local representatives of the bonding company must also be attached.

END OF PAYMENT BOND
FOOTHILL BLVD. PAVEMENT REHABILITATION& - 14 - CONTRACT FOR CONSTRUCTION UTILITY IMPROVEMENTS ADDENDUM 4

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OF ❑p4y

CALIFORNIA LEVINE ACT DISCLOSURE
n t�: STATEMENT
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits City Officers from participating in any action concerning a license, permit, other entitlement for use, franchise, or contract (collectively "license, permit, or contract") if they receive political contribution(s)from a party, or its agent(s), totaling more than $250 within the twelve (12) months before the proceeding, while a proceeding is pending, and for twelve (12) months following the date of a final decision in a proceeding.

The Levine Act also requires a member of the Upland City Council who has received such a contribution to disclose the contribution on the record of the proceeding and recuse themselves before the proceeding unless the violation has been properly cured.

Current Upland City Council Members are listed at:
https://www.uplandca.gov/city-council-treasurer
Parties and their Agents are responsible for accessing the link to review the names and disclosing their applicable contributions to City Officers on the record of a proceeding.

As a party to a proceeding, you are also required to provide information below about contributions made by you, your agents on behalf of you or your organization, your organization subject to the proceeding with the City, and any organization you direct or control pursuant to the aggregation rules at FPPC Reg. § 18438.5, except for uncompensated officers of a nonprofit organization.

This form is to be submitted to the City of Upland and is a public record. If you have any questions about this form, please contact your City representative for assistance.

1. Have you or your company, or any agent/board member on behalf of you or your company/entity, made any political contributions of more than $250 to any Upland City Council Member in the 12 months preceding the date of the submission of your proposal or application, or the anticipated date of any Council action?
yES If yes, please identify the Council Member(s):

NO

2. Do you or your company/entity, or any agency on behalf of you or your company/entity, anticipate or plan to make any political contribution of more than $250 to any Upland City Council Member in the 12 months following any Council action related to your proposal or application? YES If yes, please identify the Council Member(s).

NO
Answering yes to either of the two questions above does not preclude the Upland City Council from awarding a contract or approving an application or any subsequent action. It does, however, preclude the identified Council Member(s) from participating in any actions related to your proposal or application.

Date at of4ytliorized individual
GENTRY BROTHE INC N &i'ou 4-
Company/Applicant Name
FOOTHILL BLVD.PAVEMENT REHABILITATION& -41 - BID FORMS UTILITY IMPROVEMENTS ADDENDUM 4

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(Levine Act definitions on reverse side)

LEVINE ACT DISCLOSURE STATEMENT DEFINITIONS
Term 1 Definition Law
1 A proceeding to grant, deny, revoke, restrict, or
modify a license, permit or other entitlement for use,
that does not solely involve purely ministerial
decisions and is:

Covered (1)Applied for by the party; FPPC Reg 18438.2(2) "proceedings" (2) Formally or informally requested by the party; or (3)A contract between the agency and the party or a
franchisee granted by the agency to the party, other
than a contract that is competitively bid, a labor
contract, or a personal employment contract.

Any person who files an application for, or is the
Party subject of, a proceeding involving a license, permit, or Gov. Code 84308(a)(1) other entitlement for use.

Any person who is not a party but who actively
supports or opposes a particular decision in a
proceeding involving a license, permit, or other
entitlement for use and who has a financial interest in Gov Code 8430t3[a](� Participant the decision. A person actively supports or opposes a particular decision in a proceeding if that person FPPC Req 18438.4 lobbies in person the officers or employees of the
agency, testifies in person before the agency, or
otherwise acts to influence officers of the agency.

A person who represents a party or participant for
compensation and appears before or otherwise
Agent communicates with the governmental agency for the g purpose of influencing the pending proceeding. See FPPC Reel 18438.3 FPPC Reg 18438.3 for exceptions for certain
consultants.

A contract required by law to be awarded to the
lowest responsible bidder with a responsive bid, or, if FPPC Reg Competitively Bid the successful bidder refuses or fails to execute the 1843$2(a)(3)(A) contract, to the next lowest bidder with a responsive
bid.

A contract or agreement reached through collective
bargaining or with a representative group regarding
Labor Contract the salary, benefits, or terms and conditions under an FPPC Req employment or retirement policy for employees or 18438.2(a)(3)(B) retirees, including a project labor agreement entered
under Public Contract Code Section 2500.

A contract for employment, including the terms and
Personal conditions of employment, between the agency and FPPC Req Employment an agency employee.A contract with an independent }[ )( Contract contractor is NOT a personal employment contract. 18438.2.(a 3 C]-.D) FOOTHILL BLVD.PAVEMENT REHABILITATION& -42- BID FORMS UTILITY IMPROVEMENTS ADDENDUM 4

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END OF BID FORMS
FOOTHILL BLVD.PAVEMENT REHABILITATION& -43- BID FORMS UTILITY IMPROVEMENTS ADDENDUM 4

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����°v °p`q� CITY UPLAND D.�, s` "The City of Gracious Living" ltiriiVO
''' 5 oid.

DATE: June 23,2025
TO: MAYOR AND CITY COUNCIL
FROM: MICHAEL BLAY,CITY MANAGER
PREPARED BY:STEPHEN P.DEITSCH,CITY ATTORNEY

STEPHEN PARKER,ASSISTANT CITY MANAGER
SUBJECT: CONSIDER APPROVAL OF A FIFTH AMENDMENT TO THE CITY MANAGER

EMPLOYMENT AGREEMENT
RECOMMENDED ACTION:

It is recommended that the City Council approve the Fifth Amendment to the City of Upland City Manager Employment Agreement with Michael Blay,providing him with a 3%COLA with an effective date of June 22,2025, as previously approved by the City Council and identified in the Executive Management Compensation and Benefit Plan.

GOAL STATEMENT
The proposed action supports the City's goal of ensuring stability and consistency in City management.

BACKGROUND
In October 2021,the Upland City Council approved an Employment Agreement with Michael Blay to serve as City Manager("Employment Agreement"). The City Manager's first date of employment was November 9,2021.

The Employment Agreement was subsequently amended four times, on June 12, 2023, January 22, 2024, July 24, 2024 and October 28,2024.

ISSUES AND ANALYSIS
On June 12, 2023,the City Council approved the Executive Management Compensation and Benefit Plan("Plan").

In Section 2.b.of Article 3—Compensation it says"Effective June 22,2025,all employees in this unit shall receive a three percent(3%)COLA increase in base salary. Appendix A of the Plan lists the Classifications in the Plan as City Manager,Assistant City Manager,Chief of Police,Public Works Director and Development Services Director.

The proposed Fifth Amendment to the Employment Agreement would increase the City's contribution to the City Manager's salary by$8,535.50,effective June 22,2025,as previously approved by City Council. This increase is not subject to the Public Employment Retirement System benefit calculation based on salary following any future retirement of the City Manager, as the 2% at 62 formula the City Manager is a member of currently has a cap of $181,734,which is more than$110,000 below the City Manager's existing salary.

ENVIRONMENTAL DETERMINATION
The proposed action is not subject to the California Environmental Quality Act(CEQA). Section 15378 of the CEQA Guidelines defines a project subject to CEQA. The proposed action is not included within the definition of a"project" and,thus,is exempt.

FISCAL IMPACTS
With this action,the annual compensation paid to the City Manager will increase by$10,300,with the General Fund's portion being$3,605.

ALTERNATIVES
Provide alternative direction to staff.

CEQA:Not a Project.

FIFTH AMENDMENT TO THE CITY OF UPLAND CITY

MANAGER EMPLOYMENT AGREEMENT
(MICHAEL SLAY)
This Fifth Amendment to the City Manager Employment Agreement ("Fifth Amendment") between the City of Upland ("City") and Michael Blay ("Employee") is entered into this 23rd day of June, 2025.

RECITALS
WHEREAS, City entered into an original City Manager Employment Agreement with Employee on October 25, 2021 ("Agreement"), and subsequently amended the Agreement on June 12,2023, January 22, 2024, July 22, 2024, and October 28, 2024; and WHEREAS, City and Employee now desire to further amend the Agreement, as previously amended, to increase City's contribution to Employee's salary.

AGREEMENT
NOW, THEREFORE,the above named parties hereby mutually agree and promise as follows:

1. The language amended by the Third Amendment to Section 3.A of the Original Agreement is hereby amended to read as follows:
"Base Salary: City agrees to pay City Manager an annual base salary, of Two Hundred Ninety-Three Thousand Fifty-Two Dollars and Seventeen Cents (293,052.17), payable in installment at the same time that other management employees of Employer are paid."

2. The increase set forth in Section 1 above shall become effective beginning June 22, 2025.

3. Except as amended by this Fifth Amendment, all other terms and provisions of the Agreement, as previously amended, shall remain in full force and effect. [SIGNATURES ON FOLLOWING PAGE]
46708.00102\41938581.1

SIGNATURE PAGE TO

FIFTH AMENDMENT TO THE CITY OF UPLAND

CITY MANAGER EMPLOYMENT AGREEMENT
(MICHAEL BLAY)
The City and Employee have duly executed this Fifth Amendment as of the date first written above.

CITY OF UPLAND EMPLOYEE
By: By:
46708.00102\41938581.1 2