Vacaville City Hall Council Chamber 650 Merchant Street Entrance to the Council Chamber is located in the parking area off of Lovers Lane
MEETING OF THE CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
HOUSING AUTHORITY
GROUNDWATER SUSTAINABILITY AGENCY
AND
PUBLIC FINANCING AUTHORITY
AGENDA
September 27, 2022
06:00 p.m.
The City of Vacaville is committed to providing meeting facilities that are accessible to persons with disabilities. To request meeting materials in alternative formats, or to request a sign language interpreter, real-time captioning, or other accommodation, call 707-449-5409 (or 707-449-5162–TTY) at least four days prior to the meeting. Assistive listening devices may be obtained at the meeting or by calling the numbers above. Any writings or documents related to an agenda item for the open session of this meeting are available for public inspection during normal business hours at the City Administration Counter in City Hall, located at 650 Merchant Street. The City may charge customary photocopying charges for any requested copies of such documents.
Full packet for printing
1. ROLL CALL - The Mayor called the regular meeting of the City Council to order at 6 p.m. in the Vacaville Council Chamber located at 650 Merchant Street.
2. MOMENT OF SILENCE followed by the PLEDGE OF ALLEGIANCE - A moment of silence was observed and Vice Mayor Stockton led the Pledge of Allegiance.
3. APPROVAL OF AGENDA - On a motion by Councilmember Sullivan, seconded by Councilmember Stockton, the Council unanimously approved the agenda of the regular meeting with the amendment to move Items 9C and 9D to consent and to hear Item 9G at the end of Item 7.
4. APPROVAL OF MINUTES – On a motion by Councilmember Wylie, seconded by Councilmember Stockton, the Council unanimously approved the minutes of the regular meeting of September 13, 2022, as written.
Draft Council Minutes 9/13/2022
5. PRESENTATIONS –
A.
PROCLAMATION FOR WATER PROFESSIONALS APPRECIATION WEEK
Justen Cole, Interim Director of Utilities (707) 469-6404)
6. CONSENT CALENDAR - On a motion by Councilmember Wylie, seconded by Councilmember Sullivan, the Council approved all the items on the Consent Calendar, with the exception of item 9C, which was pulled for separate consideration.
A.
Approved;
APPROVAL OF A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDED SIDEWALK REPAIR PILOT PROGRAM Staff Report Item 6A
B.
Approved Resolution No. 2022 - 088;
RESOLUTION EXTENDING THE APPOINTMENT OF BRIAN SOUSA AS CITY SURVEYOR FOR THREE ADDITIONAL YEARS Staff Report Item 6B
Res. 2022-088 Extending The Appointment of Brian Sousa
C.
Approved;
APPROVAL OF THE PROPOSED EAGLE SCOUT PROJECT TO PAINT ONE UTILITY BOX IN ANDREWS PARK On a motion by Councilmember Silva, seconded by Councilmember Sullivan, the Council unanimously approved the item.
Staff Report Item 6C
D.
Approved;
APPROVAL OF ACCOUNTS PAYABLE AND PAYROLL PAYMENT OF CLAIMS FOR THE WEEKS ENDING SEPTEMBER 9, 2022; AND SEPTEMBER 16, 2022 Staff Report Item 6D
AP Registers
Payroll Registers
7. BUSINESS FROM THE FLOOR – Click here to listen to public comment on items within the Council’s jurisdiction but not listed on the agenda.
8. PUBLIC HEARINGS
A.
RESOLUTION APPROVING THE ENVIRONMENTAL ASSESSMENT AND CONDITIONAL USE PERMIT FOR FAIRMONT SQUARE LOCATED AT 521 PEABODY ROAD, SUBJECT TO THE CONDITIONS OF APPROVAL (APNS 0132-210-090 AND 120) On a motion by Mayor Rowlett, seconded by Councilmember Stockton, the Council unanimously approved Resolution No. 2022 - 089 with the removal of Condition 43 and keeping Condition 7a.
Staff Report Item 8A
Fairmont Square Presentation
B.
RESOLUTION DENYING THE APPEALS AND AFFIRMING THE PLANNING COMMISSION'S DECISION TO REAFFIRM THE SOUTHTOWN/MOODY ENVIRONMENTAL IMPACT REPORT AND APPROVE THE PLANNED DEVELOPMENT FOR THE SOUTHTOWN APARTMENTS LOCATED AT THE NORTHWEST CORNER OF LEISURE TOWN ROAD AND REDSTONE PARKWAY (APN 0137-030-160) On a motion by Mayor Rowlett, seconded by Councilmember Silva, the Council unanimously directed staff to bring back resolutions denying Appeal No. 1 by TA Leisure Town, LLC and approving Appeal No. 2 by Alicia Minyen w/ Friends of Southtown, including findings for denial of the project.
Staff Report Item 8B
Public Comment Item 8B - Christian Cebrian_Letter 1 dated 9/26/2022 Public Comment Item 8B - Christian Cebrian_Letter 2 dated 9/27/2022 Public Comment Item 8B - Courtney Welch_Dylan Casey
Public Comment Item 8B - Matthew Puskas
Southtown Appeal Presentation - Alicia Minyen
Southtown Apartments Appeal Presentation
Southtown Appeal Minyen Presentation
C.
RESOLUTION APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT FOR FISCAL YEAR 2022-23 FOR THE ANNEXATION OF THE MONTESSA PROPERTY INTO THE SKYVIEW SETBACK LANDSCAPING ASSESSMENT DISTRICT NO. 85, AND COMMUNITY CENTER NEIGHBORHOOD PARK ASSESSMENT DISTRICT NO. 86 On a motion by Councilmember Silva, seconded by Councilmember Wylie, the Council present unanimously approved Resolution No. 2022 - 090.
Staff Report Item 8C
Res. 2022-090 Montessa LLMD Annexation Final Approval
Montessa LLMD Presentation
9. BUSINESS
A.
PRESENTATION AND ACCEPTANCE OF THE VACAVILLE CHAMBER OF COMMERCE 2021/22 ANNUAL PROGRESS REPORT, APPROVAL OF THE 2022/23 ANNUAL PROGRAM OF WORK, AND AUTHORIZATION OF PAYMENT OF THE MEMBERSHIP FEE IN THE AMOUNT OF $56,056.90 On motion by Vice Mayor Stockton, seconded by Councilmember Ritchie, the Council unanimously accepted the 2021/22 Chamber of Commerce Annual Progress Report, approved the 2022/23 Chamber of Commerce Program of Work, and authorized payment of the membership fee of 56,056.90.
Staff Report Item 9A
Vacaville Chamber City Council Presentation
B.
VISIT VACAVILLE 2021/22 ANNUAL REPORT PRESENTATION -
The Council received the information.
Staff Report Item 9B
Visit Vacaville Council Update Presentation
C.
APPROVAL OF PLANS, SPECIAL PROVISIONS, AND WORKING DETAILS; AWARD OF CONSTRUCTION CONTRACT FOR THE WELL 17 (ALAMO DRIVE) EQUIPPING PROJECT TO THE APPARENT LOW BIDDER, T&S CONSTRUCTION CO., INC.; AND AUTHORIZATION FOR THE DIRECTOR OF UTILITIES TO EXECUTE SAID CONTRACT IN THE AMOUNT OF $4,186,300 This item was moved to the Consent Calendar. With the motion to approve the items on the Consent Calendar, the Council approved the project plans, special provisions, and working details; awarded the construction contract for the Well 17 Equipping project to T&S Construction Co., Inc. of Sacramento, California; and authorized the Acting Director of Utilities to execute said contract in the amount of $4,186,300.
Staff Report Item 9C
Well 17 Equipping - AWARD Presentatioin
D.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VACAVILLE REJECTING ALL BIDS FOR THE EASTERLY WASTEWATER TREATMENT PLANT AND VACA VALLEY LIFT STATION ODOR CONTROL IMPROVEMENT PROJECT - This item was moved to the Consent Calendar. With the motion to approve the items on the Consent Calendar, the Council unanimously approved Resolution No. 2022 - 091.
Staff Report Item 9D
Res. 2022-091 Odor Control Bid Rejection
Odor Control Bid Rejection Presentation
E.
APPROVE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM YEAR 2021-2022 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT AFTER RECEIVING COMMENT On a motion by Councilmember Sullivan, seconded by Councilmember Wylie, the Council unanimously accepted comments from the public and approved the Community Development Block Grant Program Year 2021-2022 Consolidated Annual Performance and Evaluation Report.
Staff recommends that t
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Department of Housing and Urban Development, Community Development Block Grant Entitlement funding.
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Goal #3 - Protect Vacaville's Quality of Life
Staff Report Item 9E
CDBG CAPER Presentation
F.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VACAVILLE AMENDING THE CITY OF VACAVILLE CAPITAL IMPROVEMENT PROGRAM BUDGET BY $263,000 FOR FISCAL YEAR 2022-2023 AND APPROVE THE COMMUNITY DEVELOPMENT BLOCK GRANT SUBSTANTIAL AMENDMENT TO THE PROGRAM YEAR 2022-2023 ANNUAL ACTION PLAN TO EXPAND IMPROVEMENTS TO THE MARIPOSA NEIGHBORHOOD CENTER On a motion by Councilmember Sullivan, seconded by Councilmember Wylie, the Council unanimously approved Resolution No. 2022-092; accepted comment from the public, provided comment to the CDBG 2022-2023 Annual Action Plan (AAP) Substantial Amendment; approved the CDBG 2022-2023 AAP Substantial Amendment.
Staff Report Item 9F
Res. 2022-092 CDBG CAPER
Mariposa Neighborhood Center Presentation
G.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VACAVILLE APPROVING USE OF AMERICAN RESCUE PLAN ACT (ARPA) ALLOCATION AND BUDGET ADJUSTMENT TO THE 2022-23 FISCAL YEAR OPERATING BUDGET
On a motion by Mayor Rowlett, seconded by Vice Mayor Stockton, the Council unanimously approved Resolution No. 2022 - 093 with the amendment to allocate the $265,000 recommended for reimbursement to the City for COVID 19 expenses to the nonprofit grant program and increase the maximum allowable grant award to $1M and make the small business grant program flexible.
Staff Report Item 9G
Public Comment Item 9G - Mark Lillis_Joe Allio
Res. 2022-093 American Rescue Plan
ARPA Presentation
10. REPORTS OF CITY MANAGER –
The City Manager reported on the third Make a Difference Day and thanked staff and the community volunteers for their contributions.
11. REPORTS OF CITY COUNCIL – Councilmembers individually discussed items of interest. Comments included concerns related to activities and smoking in the downtown and commission rules of decorum.
12. CLOSED SESSION – Pursuant to California Government Code Section, 54950, et seq., Council adjourned to Closed Session at 10:28 p.m.
A.
CONFERENCE WITH LABOR NEGOTIATOR
(Pursuant to Government Code Section §54957.6)
Agency Negotiators: Aaron Busch – City Manager, Ken Matsumiya – Finance Director, Jessica Bowes – HR Director, Eddie Kreisberg – Principal, Kreisberg Law Firm Employee organization(s)/unrepresented employee(s): All bargaining groups and unrepresented employees B.
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Pursuant to Government Code section §54956.9)
Lisa Close v. City of Vacaville, Case No. 2:17-cv-01313
13. ADJOURNMENT -
There being no further business before the Council, the regular meeting of September 27, 2022, was adjourned at 11:42 p.m.
I, City Clerk of the City of Vacaville, declare that the foregoing agenda for the SEPTEMBER 27, 2022 , Regular Meeting of the City
Council
/Successor Agency to the Redevelopment Agency/Housing Authority/Public Financing Authority was posted and available for review by the required time as prescribed by law, at the Vacaville City Hall Council
Chambers,
650 Merchant Street
,
Vacaville
,
California
.
The agenda is also available in the City Administration Lobby at City Hall, 650 Merchant Street, Vacaville, CA ______________________________
Michelle A. Thornbrugh, City Clerk