Vacaville City Hall Council Chamber 650 Merchant Street Entrance to the Council Chamber is located in the parking area off of Lovers Lane
MEETING OF THE CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
HOUSING AUTHORITY
GROUNDWATER SUSTAINABILITY AGENCY
AND
PUBLIC FINANCING AUTHORITY
AGENDA
September 26, 2023
06:00 p.m.
The City of Vacaville is committed to providing meeting facilities that are accessible to persons with disabilities. To request meeting materials in alternative formats, or to request a sign language interpreter, real-time captioning, or other accommodation, call 707-449-5409 (or 707-449-5162–TTY) at least four days prior to the meeting. Assistive listening devices may be obtained at the meeting or by calling the numbers above. Any writings or documents related to an agenda item for the open session of this meeting are available for public inspection during normal business hours at the City Administration Counter in City Hall, located at 650 Merchant Street. The City may charge customary photocopying charges for any requested copies of such documents.
Full printing of the City Council Packet
1. ROLL CALL Mayor/Chair John Carli
Vice Mayor/Vice-Chair Jeanette Wylie, District 6
Council/Agency/Authority Member Roy Stockton, District 1
Council/Agency/Authority Member Greg Ritchie, District 2
Council/Agency/Authority Member Michael Silva, District 3
Council/Agency/Authority Member Sarah Chapman, District 4
Council/Agency/Authority Member Jason Roberts, District 5
2. MOMENT OF SILENCE followed by the PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. APPROVAL OF MINUTES - Approve the Minutes for the regular and special meetings of September 12, 2023.
Special Meeting Draft Minutes - September 12, 2023
Draft Minutes - September 12, 2023
5. PRESENTATIONS –
A.
NATIONAL PLANNING MONTH PROCLAMATION
(Staff contact: Erin Morris, Community Development Director (707) 449-5307) Community Planning Month Proclamation
B.
WATER PROFESSIONALS APPRECIATION WEEK PROCLAMATION
(Staff contact: Justen Cole, Director of Utilities (707) 469-6404) Water Professionals Appreciation Week Proclamation
6. CONSENT CALENDAR - RECOMMENDED ACTION ON ALL CONSENT CALENDAR ITEMS - By simple motion, adopt the items on the Consent Calendar.
A.
RESOLUTION ACCEPTING THE 2023 ASPHALT CONCRETE REPAIR PROJECT
(Staff contact: Jacob Smith, Associate Civil Engineer (707) 449-5429)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no additional funds requested for this item.
Funding Sources: Measure M (1001) and Gas Tax (4010, 4011, 4014).
Budget Distribution: The budget for this project is included in the Capital Improvement Project account #820365, and sufficient funding exists in the project account.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Staff Report Item 6A
Res. 2023-099 API 2023 Asphalt Concrete Repair Project
B.
RESOLUTION AMENDING THE FISCAL YEAR 2023-2024 CAPITAL IMPROVEMENT PROGRAM BUDGET BY $675,000 FOR PARKS AND RECREATION DEPARTMENT, TRAFFIC ENGINEERING, COMMUNITY DEVELOPMENT DEPARTMENT, AND PUBLIC WORKS DEPARTMENT RELATED PROJECTS
(Staff contact: Brian Oxley, Acting Assistant Director of Public Works/City Engineer (707) 449-5313)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $675,000 which will adjust the fiscal year 2023-2024 CIP Budget total from $57,176,054 to $57,851,054.
Funding Source: District Dollars from District 1 (1002), Community Development Block Grant (2002), Community Development Operating funds (2022), General Facilities Development Impact Fees (4102) and General Fund Capital Improvement Program Interest (1005).
Budget Distribution: If this request is approved by the Council, the CIP budget will be amended by $675,000.
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Goal #3 - Protect Vacaville’s Quality of Life
Goal #4 - Maintain Effective and Efficient Services
Staff Report Item 6B
Res. 2023-100 CIP Amendment for PR CD PW Related Projects C.
RESOLUTION AUTHORIZING THE FIRE CHIEF TO ENTER INTO A FOUR-YEAR LEASE-PURCHASE AGREEMENT WITH MOTOROLA SOLUTIONS, INC. FOR APX 8000 ALL BAND PORTABLE RADIOS AT A TOTAL COST OF $558,597.36
(Staff contact: Kris Concepcion, Fire Chief (707) 449-5452)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: Not applicable
Funding Source: Public Safety Equipment Fund (1008)
Budget Distribution: The budget for the annual payment in the amount of $139,649.34, is included in the FY 2023-2024 Public Safety Equipment Fund annual operating budget (1008.65.6516.633).
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Staff Report Item 6C
Res. 2023-101 Motorola Solutions Inc. for APX 8000 Radios D.
RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS FOR THE WELL 2B (NUT TREE DRIVE) DRILLING PROJECT
(Staff contact: Miguel Medina, Assistant Engineer (707) 469-6407)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: No additional funds are being requested.
Funding Source: This project is funded by Water Facilities Rehab (5102)
Funding Sources: The budget for this project is included in the Capital Improvement Project # 860127-Well #2 Re-Drill
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Staff Report Item 6D
Res. 2023-102 API for the Well 2B Nut Tree Drilling Project E.
RESOLUTION APPROVING THE LIST OF QUALIFIED PARTNERS FOR FIBER OPTIC NETWORK AND LETTERS OF SUPPORT FROM THE MAYOR AND CITY COUNCIL TO ACCOMPANY THE APPLICATION FOR THE CALIFORNIA PUBLIC UTILITIES COMMISSION "LAST-MILE FEDERAL FUNDING ACCOUNT" GRANT FOR THE DIGITAL INFRASTRUCTURE DESIGN AND IMPLEMENTATION PLAN
(Staff contact: GeorgeAnne Meggers-Smith, Assistant City Manager (707) 449-5651)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: No additional funds are requested.
Funding Source: California Public Utilities Commission Local Agency Technical Assistance Grant (LATA) Fund-2099.
Budget Distribution: Any expenses related to this item are included in the Capital Improvement Project # 810345 Broadband Master Plan.
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Goal #4 - Maintain Effective and Efficient Services
Staff Report Item 6E
Res. 2023-103 Fiber Optic Network Letters of Support
F.
APPROVAL OF ACCOUNTS PAYABLE AND PAYROLL PAYMENT OF CLAIMS FOR THE WEEKS ENDING SEPTEMBER 15, 2023 AND SEPTEMBER 22, 2023
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180)
Individual Action: By simple motion, approve the Payment of Claims.
Fiscal Impact:
The claims paid for the period total $7,659,248.49.
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Staff Report Item 6F
AP Register
Payroll Register
7. BUSINESS FROM THE FLOOR – This is the time to address the Council with issues that are not on the agenda that are within the Council’s subject matter jurisdiction. With certain exceptions, the City Council may not discuss or take action on items that are not on the agenda. Members of the audience wishing to address a specific agendized item are encouraged to offer their public comment during consideration of that item. Comment is limited to three minutes per speaker or group spokesperson per Government Code §54954.3(a); VMC §2.04.130.
8. PUBLIC HEARINGS –
A.
RESOLUTION REAFFIRMING THE VANDEN MEADOWS SPECIFIC PLAN AND DEVELOPMENT PROJECT FINAL ENVIRONMENTAL IMPACT REPORT (FEIR) FOR THE FIRST AMENDMENT TO THE DEVELOPMENT AGREEMENT FOR THE VILLAGES AT VANDEN SUBDIVISION, LOCATED EAST OF VANDEN ROAD AND WEST OF LEISURE TOWN ROAD (APNS: 0137-050-290 AND 0137-050-300); and
ORDINANCE ADOPTING THE FIRST AMENDMENT TO THE DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF VACAVILLE AND NOR CAL CO. TO EXTEND THE TERM OF THE DEVELOPMENT AGREEMENT BY THREE YEARS REGARDING THE DEVELOPMENT OF REAL PROPERTY COMMONLY REFERRED TO AS THE VILLAGES AT VANDEN MEADOWS LOCATED EAST OF VANDEN ROAD AND WEST OF LEISURE TOWN ROAD (APNS: 0137-050-290 AND 0137-050-300) (First Reading)
(Staff contact: Albert Enault, Senior Planner (707) 449-5364)
1. By simple motion, adopt the subject resolution; and
2. By title only, introduce the subject ordinance.
Fiscal Impact:
Amount Requested: None
Funding Source: Community Development Department (2022)
Budget Distribution: The budget for any expenses related to this item is included in the Community Development annual operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Staff Report Item 8A
Public Comment - Resident, Kevin Puett
Res. 2023-104 Vanden Meadows Subdivision FEIR DA Amendment Villages DA Amendment Presentation
B.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VACAVILLE SUBMITTING ANNEXATION OF TERRITORY AND LEVY OF SPECIAL TAXES TO QUALIFIED ELECTORS CITY OF VACAVILLE COMMUNITY FACILITIES DISTRICT NO. 13 (LOWER LAGOON VALLEY) IMPROVEMENT AREA NO. 1 ANNEXATION NO. 1; and RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VACAVILLE SUBMITTING ANNEXATION OF TERRITORY AND LEVY OF SPECIAL TAXES TO QUALIFIED ELECTORS CITY OF VACAVILLE COMMUNITY FACILITIES DISTRICT NO. 13 (LOWER LAGOON VALLEY) IMPROVEMENT AREA NO. 2 ANNEXATION NO. 1; and RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VACAVILLE DECLARING RESULTS OF SPECIAL ANNEXATION ELECTION, DETERMINING VALIDITY OF PRIOR PROCEEDINGS, AND DIRECTING RECORDING OF AN AMENDED AND RESTATED NOTICE OF SPECIAL TAX LIEN CITY OF VACAVILLE COMMUNITY FACILITIES DISTRICT NO. 13 (LOWER LAGOON VALLEY) IMPROVEMENT AREA NO. 1 ANNEXATION NO. 1; and RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VACAVILLE DECLARING RESULTS OF SPECIAL ANNEXATION ELECTION, DETERMINING VALIDITY OF PRIOR PROCEEDINGS, AND DIRECTING RECORDING OF AN AMENDED AND RESTATED NOTICE OF SPECIAL TAX LIEN CITY OF VACAVILLE COMMUNITY FACILITIES DISTRICT NO. 13 (LOWER LAGOON VALLEY) IMPROVEMENT AREA NO. 2 ANNEXATION NO. 1; and ORDINANCE OF THE CITY COUNCIL OF THE CITY OF VACAVILLE LEVYING SPECIAL TAX WITHIN IMPROVEMENT AREA NO. 1 OF THE CITY OF VACAVILLE COMMUNITY FACILITIES DISTRICT NO. 13 (LOWER LAGOON VALLEY), INCLUDING CERTAIN ANNEXATION TERRITORY (First Reading); and ORDINANCE OF THE CITY COUNCIL OF THE CITY OF VACAVILLE LEVYING SPECIAL TAX WITHIN IMPROVEMENT AREA NO. 2 OF THE CITY OF VACAVILLE COMMUNITY FACILITIES DISTRICT NO. 13 (LOWER LAGOON VALLEY), INCLUDING CERTAIN ANNEXATION TERRITORY (First Reading); and RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VACAVILLE DETERMINING THAT SPECIAL TAX SHALL CEASE TO BE LEVIED AND APPROVING AND AUTHORIZING RELATED DOCUMENTS AND ACTIONS CITY OF VACAVILLE COMMUNITY FACILITIES DISTRICT NO. 13 (LOWER LAGOON VALLEY) IMPROVEMENT AREA NO. 1; and RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VACAVILLE DETERMINING THAT SPECIAL TAX SHALL CEASE TO BE LEVIED AND APPROVING AND AUTHORIZING RELATED DOCUMENTS AND ACTIONS CITY OF VACAVILLE COMMUNITY FACILITIES DISTRICT NO. 13 (LOWER LAGOON VALLEY) IMPROVEMENT AREA NO. 2 Recommended Actions: Conduct the public hearing for the annexations of property. If no majority protests, by simple motion, adopt the subject resolutions and introduce the ordinances levying special tax within Community Facilities District No. 13 (Lower Lagoon Valley) Improvement Area No. 1 and No. 2.
Fiscal Impact:
There were no changes to the tax rates from the original RMA approved by Council in 2021.
Amount Requested: None
Funding Source: General Fund (1001)
Budget Distribution: The budget for any expenses related to this item is included in the Finance Department's annual operating budget.
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Initiative 2B - Manage Impacts from Growth
Goal #4 - Maintain Effective and Efficient Services
Staff Report Item 8B
Res. 2023-105 Lower Lagoon Valley Tax Levy for Imp. Area No. 1 Res. 2023-106 Lower Lagoon Valley Tax Levy for Imp. Area No. 2 Res. 2023-107 Lower Lagoon Valley Declaring Election Results for Imp. Area No. 1 Res. 2023-108 Lower Lagoon Valley Declaring Election Results for Imp. Area No. 2 Res. 2023-109 LLV Imp. Area No. 1 Special Tax Levy
Res. 2023-110 LLV Imp. Area No. 2 Special Tax Levy
Lagoon Valley Annexation Presentation
C.
Continued to the meeting of October 10, 2023
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VACAVILLE CONSIDERING THE NORTH VILLAGE DEVELOPMENT PROJECT FINAL ENVIRONMENTAL IMPACT REPORT (FEIR) AND THE ADDENDUM TO THE FEIR, FINDING THAT NO SUBSEQUENT EIR IS REQUIRED PURSUANT TO SECTION 15162 OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES, BASED ON THE SUBSTANTIAL EVIDENCE INCLUDED IN THE ADDENDUM, AND REAFFIRMING THE NORTH VILLAGE DEVELOPMENT PROJECT FEIR FOR THE NORTH VILLAGE AREA PLAN 2 PROJECT LOCATED EAST OF INTERSTATE 505, SOUTH OF MIDWAY ROAD, NORTH OF VACA VALLEY PARKWAY, AND WEST OF LEISURE TOWN ROAD (APNS: 0106-280-060, 0106-240-290, -100, -300, -330, 0106-270-220, 0133-030-330 AND -340); and RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VACAVILLE AMENDING THE GENERAL PLAN MAP BY CHANGING LAND USE DESIGNATIONS FOR VARIOUS PROPERTIES IN THE NORTH VILLAGE DEVELOPMENT LOCATED EAST OF INTERSTATE 505, SOUTH OF MIDWAY ROAD, NORTH OF VACA VALLEY PARKWAY, AND WEST OF LEISURE TOWN ROAD (APNS: 0106-280-060, 0106-240-290, -100, -300, -330, 0106-270-220, 0133-030-330 AND -340); and RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VACAVILLE APPROVING THE SPECIFIC PLAN AMENDMENT AND VESTING TENTATIVE MAP FOR THE NORTH VILLAGE AREA PLAN 2 PROJECT LOCATED EAST OF INTERSTATE 505, SOUTH OF MIDWAY ROAD, NORTH OF VACA VALLEY PARKWAY, AND WEST OF LEISURE TOWN ROAD (APNS: 0106-280-060, 0106-240-290, -100, -300, -330, 0106-270-220, 0133-030-330 AND -340); and ORDINANCE OF THE CITY COUNCIL OF THE CITY OF VACAVILLE AMENDING THE MUNICIPAL CODE BY CHANGE OF ZONING MAP FOR VARIOUS PROPERTIES IN THE NORTH VILLAGE DEVELOPMENT AND ADOPTING A SECOND AMENDMENT TO THE ANNEXATION AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF VACAVILLE AND NORTH VILLAGE DEVELOPMENT, INC. RELATIVE TO THE PROPERTY OWNED BY NORTH VILLAGE DEVELOPMENT, INC. LOCATED EAST OF INTERSTATE 505, SOUTH OF MIDWAY ROAD, NORTH OF VACA VALLEY PARKWAY, AND WEST OF LEISURE TOWN ROAD (APNS: 0106-280-060, 0106-240-290, -100, -300, -330, 0106-270-220, 0133-030-330 AND -340) (First Reading)
9. BUSINESS –
A.
APPROVE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM YEAR 2022-2023 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT AFTER RECEIVING COMMENT
(Staff contact: Tamara Colden, Assistant Director, (707) 449-5671)
Recommended Actions: City Council accept comment from the public, provide any comment, and approve the Community Development Block Grant Program Year 2022-2023 Consolidated Annual Performance and Evaluation Report.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Department of Housing and Urban Development, Community Development Block Grant Entitlement funding (2002).
Budget Distribution: The budget for any expenses related to this item is included in the Housing and Community Services annual operating budget.
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Goal #3 - Protect Vacaville’s Quality of Life
Staff Report Item 9A - (updated on 9/26)
CDBG CAPER Presentation
B.
INFORMATIONAL UPDATE ON FLOOD MITIGATION ACTIVITIES, and
RESOLUTION APPROVING A ONE-TIME EXPENDITURE ADJUSTMENT TO THE 2023-24 FISCAL YEAR OPERATING BUDGET IN THE AMOUNT OF $300,000 IN MEASURE M FUNDING FOR FLOOD CONTROL TECHNICAL STUDY DEVELOPMENT
(Staff contact: Brian McLean, Director of Public Works (707) 449-5716)
Recommended Actions: Receive informational presentation and by simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $300,000
Funding Source: Measure M (1002)
Budget Distribution: If approved, the one-time budget would be loaded into the Public Works FY 2023-24 operating budget (1002.42.4200.672)
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Staff Report Item 9B
Res. 2023-111 Flood Control Tech. Budget Adjustment Measure M 300K Flood Mitigation Update and Technical Study Funding Request Presentation C.
UPDATE ON FALL 2022 SCHOOL ZONE TRAFFIC SAFETY SURVEY EVALUATION, AND DRAFT PUBLIC WORKS SCHOOL ZONE TRAFFIC SAFETY EVALUATION PROGRAM
(Staff contact: Gwen Owens, Deputy Director Public Works/City Traffic Engineer, (707) 449-5174)
Recommended Action: Receive presentation and provide feedback on the draft Public Works "School Zone Traffic Safety Evaluation Program".
Fiscal Impact:
Amount Requested: None
Funding Source: Not applicable
Budget Distribution: The budget for any expenses related to this item is included in the Public Works -Traffic Engineering annual operating budget.
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Goal #3 - Protect Vacaville’s Quality of Life
Staff Report Item 9C
SR2S Update Presentation
10. REPORTS OF CITY MANAGER –
11. REPORTS OF CITY COUNCIL –
12. CLOSED SESSION –
A.
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Pursuant to Government Code Section §54956.8)
Property: Brown St. (APNS 0129-320-170/180/190/250)
Agency Negotiator: Aaron Busch, City Manager
Negotiating Party: Anna Eaton, CEO - The Vacaville Neighborhood Boys and Girls Club
Under Negotiation: Price and Terms of Payment
B.
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Pursuant to Government Code Section §54956.8)
Property: 140-150 Depot St, 133 Bush St (APNS 0130-122-070/090/210)
Agency Negotiator: Aaron Busch, City Manager
Negotiating Party: Haroon Faquiryan - Vacaville Islamic Center
Under Negotiation: Price and Terms of Payment
13. ADJOURNMENT
I, City Clerk of the City of Vacaville, declare that the foregoing agenda for the SEPTEMBER 26, 2023 , Regular Meeting of the City
Council
/Successor Agency to the Redevelopment Agency/Housing Authority/Public Financing Authority was posted and available for review by the required time as prescribed by law, at the Vacaville City Hall Council
Chambers,
650 Merchant Street
,
Vacaville
,
California
.
The agenda is also available in the City Administration Lobby at City Hall, 650 Merchant Street, Vacaville, CA ______________________________
Michelle A. Thornbrugh, City Clerk