Vacaville City Hall Council Chamber 650 Merchant Street Entrance to the Council Chamber is located in the parking area off of Lovers Lane
MEETING OF THE CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
HOUSING AUTHORITY
GROUNDWATER SUSTAINABILITY AGENCY
AND
PUBLIC FINANCING AUTHORITY
AGENDA
October 10, 2023
06:00 p.m.
The City of Vacaville is committed to providing meeting facilities that are accessible to persons with disabilities. To request meeting materials in alternative formats, or to request a sign language interpreter, real-time captioning, or other accommodation, call 707-449-5409 (or 707-449-5162–TTY) at least four days prior to the meeting. Assistive listening devices may be obtained at the meeting or by calling the numbers above. Any writings or documents related to an agenda item for the open session of this meeting are available for public inspection during normal business hours at the City Administration Counter in City Hall, located at 650 Merchant Street. The City may charge customary photocopying charges for any requested copies of such documents.
Full printing of the City Council Packet
1. ROLL CALL
Mayor/Chair John Carli
Vice Mayor/Vice-Chair Jeanette Wylie, District 6
Council/Agency/Authority Member Roy Stockton, District 1 Council/Agency/Authority Member Greg Ritchie, District 2 Council/Agency/Authority Member Michael Silva, District 3 Council/Agency/Authority Member Sarah Chapman, District 4 Council/Agency/Authority Member Jason Roberts, District 5
2. MOMENT OF SILENCE followed by the PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. APPROVAL OF MINUTES - Approve the Minutes for the regular meeting of September 26, 2023.
Draft Minutes - September 26, 2023
5. PRESENTATIONS –
A.
FIRE PREVENTION WEEK PROCLAMATION
(Staff contact: Jill Childers, Fire Marshal (707) 449-5452) Fire Prevention Week Proclamation
B.
CYBERSECURITY AWARENESS MONTH PROCLAMATION
(Staff contact: Keith McDonald, IT Division Manager (707) 449-5459) Cybersecurity Awareness Month Proclamation
6. CONSENT CALENDAR - RECOMMENDED ACTION ON ALL CONSENT CALENDAR ITEMS - By simple motion, adopt the items on the Consent Calendar.
A.
ORDINANCE ADOPTING THE FIRST AMENDMENT TO THE DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF VACAVILLE AND NOR CAL CO. TO EXTEND THE TERM OF THE DEVELOPMENT AGREEMENT BY THREE YEARS REGARDING THE DEVELOPMENT OF REAL PROPERTY COMMONLY REFERRED TO AS THE VILLAGES AT VANDEN MEADOWS LOCATED EAST OF VANDEN ROAD AND WEST OF LEISURE TOWN ROAD (APNS: 0137-050-290 and 0137-050-300) (Second Reading)
(Staff contact: Albert Enault, Senior Planner (707) 449-5364)
Individual Action: By simple motion, waive reading of title and adopt the subject ordinance.
Fiscal Impact:
Amount Requested: None
Funding Source: Community Development Department (2022)
Budget Distribution: The budget for any expenses related to this item is included in the Community Development annual operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Goal #4 - Maintain Effective and Efficient Services
Initiative 4A: Ensure Fiscal Sustainability
Staff Report Item 6A
Ord. 1986 Villages at Vanden Meadows
B.
ORDINANCE LEVYING SPECIAL TAX WITHIN IMPROVEMENT AREA NO. 1 OF THE CITY OF VACAVILLE COMMUNITY FACILITIES DISTRICT NO. 13 (LOWER LAGOON VALLEY), INCLUDING CERTAIN ANNEXATION TERRITORY (Second Reading); and
ORDINANCE LEVYING SPECIAL TAX WITHIN IMPROVEMENT AREA NO. 2 OF THE CITY OF VACAVILLE COMMUNITY FACILITIES DISTRICT NO. 13 (LOWER LAGOON VALLEY), INCLUDING CERTAIN ANNEXATION TERRITORY (Second Reading)
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180)
Individual Action: By simple motion, waive reading of titles and adopt subject ordinances.
Fiscal Impact:
Amount Requested: None
Funding Source: General Fund (1001)
Budget Distribution: The budget for any expenses related to this item is included in the Finance Department’s annual operating budget.
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Initiative 2B - Manage Impacts from Growth
Goal #4 - Maintain Effective and Efficient Services
Staff Report Item 6B
Ord. 1987 Lower Lagoon Valley Imp. Area 1
Ord. 1988 Lower Lagoon Valley Imp. Area 2
C.
RESOLUTION APPROVING A FINAL MAP TO CREATE A 23-UNIT SINGLE FAMILY SUBDIVISION FOR ROBERTS’ RANCH VILLAGE D-SOUTH
(Staff contact: Chris Gioia, Public Works Engineering Manager (707) 449-5160)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Public Works- Development Engineering (2028)
Budget Distribution: The budget for any expenses related to this item is included in the Public Works-Development Engineering annual operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Staff Report Item 6C
Res. 2023-112 Roberts’ Ranch Final Map
D.
AWARD THE CONSTRUCTION CONTRACT FOR THE HILLCREST CIRCLE/BURR OAK COURT OPEN SPACE HILLSIDE EROSION REPAIRS PROJECT TO THE APPARENT LOW BIDDER, LISTER CONSTRUCTION INC., A CALIFORNIA CORPORATION IN THE AMOUNT OF $612,027
(Staff contact: Rick Navarro, Engineering Manager (707) 449-5173)
Individual Action: By simple motion, the City Council award the construction contract for the Hillcrest Circle/Burr Oak Court Open Space Hillside Erosion Repairs Project to the lowest responsive, responsible bidder, Lister Construction Inc., of Vacaville, California; authorize the Director of Public Works to execute said contract in the amount of $612,027; and approve the project plans, special provisions, and working details.
Fiscal Impact:
Amount Requested: No additional funds are being requested.
Funding Sources: General Fund CIP (1005).
Budget Distribution: The budget for this project is included in the Capital Improvement Project account #830051, and sufficient funding exists in the project account.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Staff Report Item 6D
E.
RESOLUTION INITIATING PROCEEDINGS, PROVIDING INTENTION TO LEVY ASSESSMENTS, PRELIMINARILY APPROVING ENGINEER’S REPORT, AND PROVIDING FOR NOTICE OF HEARING FOR THE ANNEXATION OF THE PEABODY APARTMENTS INTO THE FAIRMONT BEELARD NEIGHBORHOOD PARK ASSESSMENT DISTRICT NO. 7, AND COSTCO LIGHTING ASSESSMENT DISTRICT NO. 96
(Staff contact: Chris Gioia, Public Works Engineering Manager (707) 449-5160)
Individual Action: By simple motion, adopt the subject resolution and set a public hearing to be conducted at the October 24, 2023, City Council meeting.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Public Works - Development Engineering (2028).
Budget Distribution: The budget for any expenses related to this item is included in the Public Works-Development Engineering annual operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Goal #4 - Maintain Effective and Efficient Services
Initiative 4A: Ensure Fiscal Sustainability
Staff Report Item 6E
Res. 2023-113 Fairmont Beelard Neighborhood Park District No. 7 and No. 8 F.
APPROVAL OF ACCOUNTS PAYABLE AND PAYROLL PAYMENT OF CLAIMS FOR THE WEEKS ENDING SEPTEMBER 29, 2023, AND OCTOBER 6, 2023; AND WIRE AND ACH DISBURSEMENTS FOR THE MONTH OF SEPTEMBER 2023
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180)
Individual Action: By simple motion, approve the Payment of Claims.
Fiscal Impact:
The claims paid for the period total $14,245,631.33.
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Staff Report Item 6F
AP Register
Payroll Register
7. BUSINESS FROM THE FLOOR – This is the time to address the Council with issues that are not on the agenda that are within the Council’s subject matter jurisdiction. With certain exceptions, the City Council may not discuss or take action on items that are not on the agenda. Members of the audience wishing to address a specific agendized item are encouraged to offer their public comment during consideration of that item. Comment is limited to three minutes per speaker or group spokesperson per Government Code §54954.3(a); VMC §2.04.130.
Resident - Valley Road Runner Article Re: TerrGen Battery Storage Unit Burn Resident - Linda Rippee Privatte
8. PUBLIC HEARINGS –
A.
RESOLUTION DENYING AN APPEAL BY THE FRIENDS OF MONTESSA TO OVERTURN RESOLUTION NO. 22-427 OF THE PLANNING COMMISSION APPROVING THE MONTESSA HOUSE PLANS; and CONSIDERING THE FINAL MITIGATED NEGATIVE DECLARATION (MND) FOR THE MONTESSA SUBDIVISION, THE CITY OF VACAVILLE GENERAL PLAN FINAL ENVIRONMENTAL IMPACT REPORT (FEIR) AND THE FINAL SUPPLEMENTAL EIR (FSEIR), FINDING THAT NO SUBSEQUENT ENVIRONMENTAL REVIEW IS REQUIRED PURSUANT TO SECTION 15162 OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES, BASED ON THE SUBSTANTIAL EVIDENCE INCLUDED IN THE RECORD; and APPROVING THE MINOR DESIGN REVIEW AND ADJUSTMENT REQUESTS FOR THE MONTESSA HOUSE PLANS PROJECT LOCATED AT 1222 CALIFORNIA DRIVE (APNS: 0128-060-110, 0128-070-010, -020, & -030), SUBJECT TO CONDITIONS OF APPROVAL (Staff contact: Noah Rumbaoa, Assistant Planner (707) 449-5430) Recommended Action: By simple motion, adopt the subject resolution denying the Appeal by the Friends of Montessa; considering the MND for the Montessa Subdivision, the Final Environmental Impact Report (FEIR) for the Vacaville General Plan, and the Final Supplemental Environmental Impact Report (SFEIR) for the Vacaville General Plan; and approving the Minor Design Review and Adjustment requests for the Montessa House Plans.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Community Development Department (2023) Budget Distribution: The budget for any expenses related to this item is included in the Community Development annual operating budget Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville's Quality of Life
Initiative 3A: Promote Housing for All
Staff Report Item 8A
Res. 2023-114 Montessa House Plans Appeal
Montessa House Plans Appeal Presentation
Montessa House Plans Appeal Appellant Presentation
Public Comment - Kathy Baughman
B.
Continued to a date uncertain. Public notification will be provided.
RESOLUTION CONSIDERING THE NORTH VILLAGE DEVELOPMENT PROJECT FINAL ENVIRONMENTAL IMPACT REPORT (FEIR) AND THE ADDENDUM TO THE FEIR, FINDING THAT NO SUBSEQUENT EIR IS REQUIRED PURSUANT TO SECTION 15162 OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES, BASED ON THE SUBSTANTIAL EVIDENCE INCLUDED IN THE ADDENDUM, AND REAFFIRMING THE NORTH VILLAGE DEVELOPMENT PROJECT FEIR FOR THE NORTH VILLAGE AREA PLAN 2 PROJECT LOCATED EAST OF INTERSTATE 505, SOUTH OF MIDWAY ROAD, NORTH OF VACA VALLEY PARKWAY, AND WEST OF LEISURE TOWN ROAD (APNS: 0106-280-060, 0106-240-290, -100, -300, -330, 0106-270-220, 0133-030-330 AND -340); and
RESOLUTION AMENDING THE GENERAL PLAN MAP BY CHANGING LAND USE DESIGNATIONS FOR VARIOUS PROPERTIES IN THE NORTH VILLAGE DEVELOPMENT LOCATED EAST OF INTERSTATE 505, SOUTH OF MIDWAY ROAD, NORTH OF VACA VALLEY PARKWAY, AND WEST OF LEISURE TOWN ROAD (APNS: 0106-280-060, 0106-240-290, -100, -300, -330, 0106-270-220, 0133-030-330 AND -340); and
RESOLUTION APPROVING THE SPECIFIC PLAN AMENDMENT AND VESTING TENTATIVE MAP FOR THE NORTH VILLAGE AREA PLAN 2 PROJECT LOCATED EAST OF INTERSTATE 505, SOUTH OF MIDWAY ROAD, NORTH OF VACA VALLEY PARKWAY, AND WEST OF LEISURE TOWN ROAD (APNS: 0106-280-060, 0106-240-290, -100, -300, -330, 0106-270-220, 0133-030-330 AND -340); and
ORDINANCE AMENDING THE MUNICIPAL CODE BY CHANGE OF ZONING MAP FOR VARIOUS PROPERTIES IN THE NORTH VILLAGE DEVELOPMENT AND ADOPTING A SECOND AMENDMENT TO THE ANNEXATION AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF VACAVILLE AND NORTH VILLAGE DEVELOPMENT, INC. RELATIVE TO THE PROPERTY OWNED BY NORTH VILLAGE DEVELOPMENT, INC. LOCATED EAST OF INTERSTATE 505, SOUTH OF MIDWAY ROAD, NORTH OF VACA VALLEY PARKWAY, AND WEST OF LEISURE TOWN ROAD (APNS: 0106-280-060, 0106-240-290, -100, -300, -330, 0106-270-220, 0133-030-330 AND -340) (First Reading)
9. BUSINESS –
A.
RECEIVE UPDATE ON COMMUNITY ACTION PARTNERSHIP, JOINT POWERS AUTHORITY AND CITY OF VACAVILLE 2023 - 2024 WINTER WARMING CENTER
(Staff contact: Emily Cantu, Housing and Community Services Director (707) 449-5688)
Recommended Action: Receive an update on CAP Solano, JPA, and City of Vacaville 2023 - 2024 Winter Warming Center.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: American Rescue Plan Act-ARPA, Housing and Community Services and Public Works Departments
Budget Distribution: The approximate $6,000 for building preparation can potentially be absorbed through the City Council approved $530,000 ARPA funding set aside for the Navigation Center (Fairfield). This request would come back to Council at the 1st quarter budget update in November.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Staff Report Item 9A
CAP Solano JPA and Warming Center Presentation
Public Comment - Linda Rippee Privatte
B.
ISSUANCE OF A REQUEST FOR PROPOSALS (RFP) FOR INCLUSIONARY HOUSING STUDY
(Staff contact: Erin Morris, Community Development Director (707) 449-5307)
Recommended Action: By simple motion, authorize staff to release an RFP to study inclusionary housing and develop options.
Fiscal Impact:
Amount Requested: There are no additional funds requested.
Funding Source: Community Development Fund (2023)
Budget Distribution: The budget for expenses related to this item is included in the Community Development annual operating budget (2023.20.2012.331 and 2023.20.2009.324).
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Staff Report Item 9B
Inclusionary Housing RFP Presentation
C.
RESOLUTION APPROVING THE METROPOLITAN TRANSPORTATION COMMISSION (MTC) PRIORITY DEVELOPMENT AREA (PDA) GRANT AND BUDGET ADJUSTMENT TO THE 2023-24 FISCAL YEAR OPERATING BUDGET IN THE AMOUNT OF $1,200,000 AND AUTHORIZING THE RELEASE OF A REQUEST FOR PROPOSALS FOR A SPECIFIC PLAN FOR THE ALLISON PDA
(Staff contact: Erin Morris, Community Development Director (707) 449-5307)
Recommended Action: By simple motion, adopt the subject resolution and authorize staff to release an RFP for a Specific Plan for the Allison PDA
Fiscal Impact:
Amount Requested: $1,200,000
Funding Source: Metropolitan Transportation Commission Priority Development Area grant. The City shall establish a separate grant fund account.
Budget Distribution: If approved by Council, the budget would be loaded into a special revenue fund established to track related expenditures.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Staff Report Item 9C
Res. 2023-115 Allison Priority Development Area RFP
Allison Priority Development Area RFP Presentation
D.
ACCEPT ANNUAL REPORT ON OPPORTUNITY HOUSE OPERATIONS FROM VACAVILLE SOLANO SERVICES CORPORATION
(Staff contact: Emily Cantu, Housing and Community Services Director (707) 449-5688)
Recommended Action: By simple motion, accept the report.
Fiscal Impact:
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Staff Report Item 9D
E.
RESOLUTION APPROVING AN EXPENDITURE AUGMENTATION TO THE 2023-24 FISCAL YEAR OPERATING BUDGET IN THE AMOUNT OF $77,000 TO FUND THE 2023 MERRIMENT ON MAIN TREE LIGHTING CEREMONY EVENT AND AUTHORIZING INCLUSION OF THE ANNUAL RECURRING COST IN THE CITY'S ANNUAL OPERATING BUDGET FOR CITY COUNCIL APPROVAL (Staff contact: Melody Ocampo, Recreation Manager (707) 449-5657) Recommended Action: By simple motion, approve the subject resolution.
Fiscal Impact:
Amount Requested: $77,000
Funding Source: Measure M (1002)
Budget Distribution: If approved, the budget will be loaded into FY 2023-24 operating budget for Parks and Recreation and a new Measure M division (Merriment on Main) will be established (1002.25.2527.633). Furthermore, future management costs would be included in the City's annual operating budget process.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville's Quality of Life
Goal #5 - Promote Community Engagement and Increased Equity and Inclusion By simple motion, approve the subject resolution. Fiscal Impact:
Amount Requested: $77,000
Funding Source: Measure M (1002)
Budget Distribution: If approved, the budget will be loaded into FY 2023-24 operating budget for Parks and Recreation and a new Measure M division (Merriment on Main) will be established (1002.25.2527.633). Furthermore, future management costs would be included in the City's annual operating budget process.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville's Quality of Life
Goal #5 - Promote Community Engagement and Increased Equity and Inclusion Staff Report Item 9E
Res. 2023-116 Budget Augmentation for Merriment on Main Tree Lighting Ceremony Merriment on Main Presentation
10. REPORTS OF CITY MANAGER –
A.
RECEIVE UPDATE ON COMMUNITY ACTION PARTNERSHIP, JOINT POWERS AUTHORITY AND CITY OF VACAVILLE 2023 - 2024 WINTER WARMING CENTER (Staff contact: Emily Cantu, Housing and Community Services Director (707) 449-5688) Recommended Action: Receive an update on CAP Solano, JPA, and City of Vacaville 2023 - 2024 Winter Warming Center.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: American Rescue Plan Act-ARPA, Housing and Community Services and Public Works Departments Budget Distribution: The approximate $6,000 for building preparation can potentially be absorbed through the City Council approved $530,000 ARPA funding set aside for the Navigation Center (Fairfield). This request would come back to Council at the 1st quarter budget update in November.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville's Quality of Life
Initiative 3A: Promote Housing for All
11. REPORTS OF CITY COUNCIL –
12. CLOSED SESSION – None
13. ADJOURNMENT
I, City Clerk of the City of Vacaville, declare that the foregoing agenda for the OCTOBER 10, 2023 , Regular Meeting of the City
Council
/Successor Agency to the Redevelopment Agency/Housing Authority/Public Financing Authority was posted and available for review by the required time as prescribed by law, at the Vacaville City Hall Council
Chambers,
650 Merchant Street
,
Vacaville
,
California
.
The agenda is also available in the City Administration Lobby at City Hall, 650 Merchant Street, Vacaville, CA ______________________________
Michelle A. Thornbrugh, City Clerk