Vacaville City Hall Council Chamber 650 Merchant Street Entrance to the Council Chamber is located in the parking area off of Lovers Lane
MEETING OF THE CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
HOUSING AUTHORITY
GROUNDWATER SUSTAINABILITY AGENCY
AND
PUBLIC FINANCING AUTHORITY
AGENDA
January 9, 2024
6:00 p.m.
The City of Vacaville is committed to providing meeting facilities that are accessible to persons with disabilities. To request meeting materials in alternative formats, or to request a sign language interpreter, real-time captioning, or other accommodation, call 707-449-5409 (or 707-449-5162–TTY) at least four days prior to the meeting. Assistive listening devices may be obtained at the meeting or by calling the numbers above. Any writings or documents related to an agenda item for the open session of this meeting are available for public inspection during normal business hours at the City Administration Counter in City Hall, located at 650 Merchant Street. The City may charge customary photocopying charges for any requested copies of such documents.
Full printing of the City Council Packet
1. ROLL CALL
2. MOMENT OF SILENCE followed by the PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. APPROVAL OF MINUTES – Approve the Minutes for the regular meeting of December 12, 2023.
Draft Minutes - December 12, 2023
5. PRESENTATIONS –
A.
PRESENTATION OF PROCLAMATION FOR DIRECTOR OF PARKS AND RECREATION REGGIE HUBBARD IN HONOR OF HIS RETIREMENT Reggie Hubbard Day Proclamation
B.
HUMAN TRAFFICKING AWARENESS & PREVENTION MONTH PROCLAMATION
(Staff contact: Chris Polen, Police Captain (707) 449-5407) Human Trafficking Proclamation
6. CONSENT CALENDAR
A.
ORDINANCE AMENDING TITLE 14 OF THE VACAVILLE MUNICIPAL CODE BY CHANGING THE ZONING MAP FOR 719 MARKHAM AVENUE (APN 0130-010-070) FROM RESIDENTIAL HIGH DENSITY (RH) TO PARKS AND RECREATION (PR) (Second Reading)
(Staff contact: Peyman Behvand, Planning Manager (707) 449-5332)
Individual Action: By simple motion, adopt the subject ordinance.
Fiscal Impact:
Amount Requested: None
Funding Source: Community Development Department (2023)
Budget Distribution: The budget for any expenses related to this item is included in the Community Development annual operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Staff Report 6A
Ord. 1990 Housing Element Implementation General Plan Amendment and Rezoning of 719 Markham Avenue.final B.
ORDINANCE AMENDING CHAPTER 15.20.259 OF TITLE 15 OF THE CITY OF VACAVILLE MUNICIPAL CODE TO INCLUDE AND ADOPT BY REFERENCE APPENDIX A GUIDELINES FOR THE SEISMIC RETROFIT OF EXISTING BUILDINGS COMPRISED OF CHAPTERS A1 - SEISMIC STRENGTHENING PROVISIONS FOR UNREINFORCED MASONRY BEARING WALL BUILDINGS, CHAPTER A2 - EARTHQUAKE HAZARD REDUCTION IN EXISTING REINFORCED CONCRETE AND REINFORCED MASONRY WALL BUILDINGS WITH FLEXIBLE DIAPHRAGMS, CHAPTER A3 - PRESCRIPTIVE PROVISIONS FOR SEISMIC STRENGTHENING OF CRIPPLE WALLS AND SILL PLATE ANCHORAGE OF LIGHT, WOOD-FRAME RESIDENTIAL BUILDINGS, AND CHAPTER A4 - EARTHQUAKE RISK REDUCTION IN WOOD-FRAME RESIDENTIAL BUILDINGS WITH SOFT, WEAK OR OPEN FRONT WALLS OF THE CALIFORNIA EXISTING BUILDING CODE, TITLE 24, OF THE 2022 CALIFORNIA CODE OF REGULATIONS (Second Reading)
(Staff contact: Aleris Dunn, Chief Building Official (707) 449-5152)
Individual Action: By simple motion, adopt the subject ordinance.
Fiscal Impact:
Amount Requested: None
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Staff Report 6B
Ord. 1991 Unreinforced Masonry Building Ordinance Update.final C.
AWARD THE CONSTRUCTION CONTRACT FOR THE BIRCH STREET SEWER SHED INFLOW AND INFILTRATION IMPROVEMENT PROJECT TO THE APPARENT LOW BIDDER, BAY PACIFIC PIPELINE INC., A CALIFORNIA CORPORATION IN THE AMOUNT OF $1,438,959
(Staff contact: Rick Navarro, Engineering Manager (707) 449-5173)
Individual Action: By simple motion, the City Council award the construction contract for the Birch Street Sewer Shed I & I Improvement Project to the lowest responsive, responsible bidder, Bay Pacific Pipeline Inc., of Novato, California; authorize the Director of Public Works to execute said contract in the amount of $1,438,959; and approve the project plans, special provisions, and working details.
Fiscal Impact:
Amount Requested: No additional funds are requested.
Funding Sources: Sewer Major Replacement (5003) and Sewer Capital (5004).
Budget Distribution: The budget for this project is included in the Capital Improvement Project account #850101, and sufficient funding exists in the project account.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Goal #4 - Maintain Effective and Efficient Services
Staff Report 6C
D.
RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS FOR THE ALLISON PARKWAY LIFT STATION EXPANSION PROJECT
(Staff contact: Jacob Smith, Associate Civil Engineer (707) 449-5429)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no additional funds requested for this item.
Funding Sources: Sewer Impact Fee (5004)
Budget Distribution: The budget for this project is included in the Capital Improvement Project account #850066, and sufficient funding exists in the project account.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Staff Report 6D
Res. 2024-001 API Allison Parkway Lift Station
E.
RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS FOR THE HILLCREST CIRCLE/BURR OAK COURT OPEN SPACE HILLSIDE EROSION REPAIRS PROJECT
(Staff contact: Jacob Smith, Associate Civil Engineer (707) 449-5429)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no additional funds requested for this item.
Funding Sources: General Fund CIP (1005).
Budget Distribution: The budget for this project is included in the Capital Improvement Project account #830051, and sufficient funding exists in the project account.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Staff Report 6E
Res. 2024-002 API Burr Oak Court
F.
RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS FOR THE MARKHAM SCHOOL PEDESTRIAN IMPROVEMENTS PROJECT
(Staff contact: Jacob Smith, Associate Civil Engineer (707) 449-5429)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no additional funds requested for this item.
Funding Sources: Yolo Solano Air Quality Management District (4013) and the Transportation Development Act (TDA-4004).
Budget Distribution: The budget for this project is included in the Capital Improvement Project account #820363, and sufficient funding exists in the project account.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Goal #4 - Maintain Effective and Efficient Services
Goal #5 - Promote Community Engagement and Increased Equity and Inclusion Staff Report 6F
Res. 2024-003 API Markham Pedestrian Improvements Project G.
ACCEPTANCE OF THE 2024 CITY COUNCIL MEETING SCHEDULE
(Staff contact: Sheila Ernst, Deputy City Clerk (707) 449-5112)
Individual Action: By simple motion, approve the 2024 Annual Calendar of Regular City Council Meetings.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient City Services Staff Report 6G
H.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VACAVILLE ACCEPTING PUBLIC IMPROVEMENTS FOR THE WELL 3 EASTERLY WASTE WATER TREATMENT PLANT (EWWTP) DRILLING PROJECT
(Staff contact: Miguel Medina, Assistant Engineer (707) 469-6407)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: No additional funds are being requested.
Funding Source: This Project is funded by Water Facilities Rehab (5102)
Funding Sources: The budget for this Project is included in the Capital Improvement Project # 850118 - EWWTP Well 3 Drilling
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Staff Report 6H
Res. 2024-004 API for Well 3 Drilling Project
I.
APPROVAL OF ACCOUNTS PAYABLE AND PAYROLL PAYMENT OF CLAIMS FOR THE WEEKS ENDING DECEMBER 8, 2023, DECEMBER 15, 2023, DECEMBER 22, 2023, AND DECEMBER 29, 2023; AND WIRE AND ACH DISBURSEMENTS FOR THE MONTH OF DECEMBER 2023
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180)
Individual Action: By simple motion, approve the Payment of Claims.
Fiscal Impact:
The claims paid for the period total $16,349.209.93.
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Staff Report 6I
AP Register
Payroll Register
7. BUSINESS FROM THE FLOOR – This is the time to address the Council with issues that are not on the agenda that are within the Council’s subject matter jurisdiction. With certain exceptions, the City Council may not discuss or take action on items that are not on the agenda. Members of the audience wishing to address a specific agendized item are encouraged to offer their public comment during consideration of that item. Comment is limited to three minutes per speaker or group spokesperson per Government Code §54954.3(a); VMC §2.04.130.
8. PUBLIC HEARINGS – None
9. BUSINESS –
A.
RESOLUTION AMENDING THE CITY OF VACAVILLE FLAG DISPLAY POLICY TO ESTABLISH A PROCESS FOR SELECTING COMMEMORATIVE FLAGS AND GUIDELINES FOR THEIR DISPLAY; and
BY SIMPLE MOTION OF THE CITY COUNCIL OF THE CITY OF VACAVILLE, SELECT COMMEMORATIVE FLAGS TO BE FLOWN AT THE SCHOOL STREET BRIDGE FLAG MONUMENT
(Staff contact: GeorgeAnne Meggers-Smith, Assistant City Manager (707) 449-5651)
Recommended Actions:
1. Determine the process for selecting commemorative flags to be flown pursuant to the newly established Flag Display Policy and related guidelines for their display; and
2. Consider and select commemorative flags to be flown at the School Street Bridge Flag Monument
Fiscal Impact:
Amount Requested: There are no additional funds requested for this item.
Funding Source: General Fund(1001)
Budget Distribution: The budget for any expenses related to this item is included in the General Fund City Council annual operating budget.
Strategic Plan Goal/Initiative:
Goal #5 - Promote Community Engagement and Increase Equity and Inclusion.
Staff Report 9A
Res. 2024-005 Flag Display Policy Amendment
Flag Display Policy Presentation
B.
AUTHORIZE THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE A CONTRACT WITH LARSEN & TOUBRO IN THE AMOUNT OF $184,840 TO COMPLETE AN ENERGY FEASIBILITY ANALYSIS FOR DEPLOYMENT OF DISTRIBUTED ENERGY RESOURCES AT THE EASTERLY WASTEWATER TREATMENT FACILITY AND OTHER CITY OWNED PROPERTIES; and
RESOLUTION APPROVING A ONE-TIME EXPENDITURE ADJUSTMENT TO THE 2023-24 FISCAL YEAR OPERATING BUDGET IN THE AMOUNT OF $184,840
(Staff contact: Don Burrus, Director of Economic Development Services (707) 449-5611)
Recommended Action:
Authorize the City Manager or his designee to execute a contract with Larsen & Toubro to complete a feasibility analysis with a focus on developing Distributed Energy Resources on City owned properties in an amount not to exceed $184,840.
Fiscal Impact:
Amount Requested: $184,840
Funding Source: General Fund (Fund 1001)
Budget Distribution: If approved, budget would be loaded into the FY 2023-24 Non Departmental operating budget (1001.01.0101.672).
Strategic Plan Goal/Initiative:
Goal # 2 - Strengthen the Local Economy
Initiative 2B: Manage Impacts from Growth
Implementation Strategies: (5) Promote climate, sustainability, and green energy and (6) Leverage the use or sale of City owned surplus property. ommended Actions:
Staff Report 9B
Larsen Toubro Presentation
Res. 2024-006 Larsen and Toubro
C.
RESOLUTION TO AUTHORIZE INCREASING FIRE DEPARTMENT PERSONNEL BY NINE POSITIONS TO STAFF LAGOON VALLEY’S STATION 76 AND APPROVING AN EXPENDITURE ADJUSTMENT TO THE 2023-24 FISCAL YEAR OPERATING BUDGET IN THE AMOUNT OF $287,500
(Staff contact: Kris Concepcion, Fire Chief (707) 449-5452)
Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $287,500
Funding Source: General Fund (1001)
Budget Distribution: If approved, the budget will be loaded into the FY 2023-24 operating budget for the Fire Department.
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Staff Report 9C
Lagoon Valley Staffing PowerPoint Presentation
Res. 2024-007 FD Lagoon Valley Staffing
D.
APPROVE CONSOLIDATION OF 32 LOANS AND MULTIPLE REGULATORY AGREEMENTS BETWEEN THE CITY OF VACAVILLE AND EDEN HOUSING, LLC ACROSS 4 EDEN OWNED PROPERTIES KNOWN AS ORCHARD-MAPLES, WILLOWS, HIGHLANDS, AND HILLSIDE SENIOR APARTMENTS (Staff contact: Emily Cantu, Housing and Community Services Director, (707) 449-5688) Recommended Action: City Council approve consolidation of loans and regulatory agreements with Eden Housing, LLC.
Fiscal Impact:
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Loan repayments received are deposited into the applicable housing loan special revenue fund(s).
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville's Quality of Life
Initiative 3A: Promote Housing for All
Goal #4: Maintain Effective and Efficient Services
Staff Report 9D
Eden Housing Loans Consolidation Presentation
10. REPORTS OF CITY MANAGER –
11. REPORTS OF CITY COUNCIL –
A.
NOMINATION AND SELECTION OF NEW VICE MAYOR
In accordance with the Council Policies and Procedures, the Mayor will receive nominations for a Vice-Mayor from among the members of the Council and the City Council shall vote on the nomination. The Council will vote as nominations are made and receive a second, and the Mayor will continue to receive nominations until there is an affirmative vote of the majority of the Councilmembers present. Unless the position is vacated earlier, the term of the appointment shall be for one year commencing at the time of appointment and terminating immediately upon a subsequent appointment pursuant to this procedure. No appointed Councilmember shall be eligible to serve as Vice Mayor. Only Councilmembers who have served on the City Council for at least one year shall be eligible to serve as Vice Mayor. The Vice Mayor shall perform the duties of the Mayor during the Mayor’s absence or disability. The Vice Mayor remains as one member of the City Council and has no rights or authority different from any other member of the City Council, except when performing the duties of the Mayor.
Recommended Action: Hold Council discussion, nominate, and select a new Vice Mayor for 2024.
B.
2024 CITY COUNCIL ASSIGNMENTS
Annually with the reorganization of the City Council the Mayor reviews the standing list of City Council assignments to various government and community-related committees and makes changes as are necessary. Once City Council has ratified the assignments, they will remain in effect until the next City Council rotation.
Council Assignments 2023
Council Assignments 2024
12. CLOSED SESSION – None
13. ADJOURN
I, City Clerk of the City of Vacaville, declare that the foregoing agenda for the JANUARY 9, 2024 , Regular Meeting of the City
Council
/Successor Agency to the Redevelopment Agency/Housing Authority/Public Financing Authority was posted and available for review by the required time as prescribed by law, at the Vacaville City Hall Council
Chambers,
650 Merchant Street
,
Vacaville
,
California
.
The agenda is also available in the City Administration Lobby at City Hall, 650 Merchant Street, Vacaville, CA ______________________________
Michelle A. Thornbrugh, City Clerk