Vacaville City Hall Council Chamber 650 Merchant Street Entrance to the Council Chamber is located in the parking area off of Lovers Lane
MEETING OF THE CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
HOUSING AUTHORITY
GROUNDWATER SUSTAINABILITY AGENCY
AND
PUBLIC FINANCING AUTHORITY
AGENDA
May 14, 2024
6:00 p.m.
The City of Vacaville is committed to providing meeting facilities that are accessible to persons with disabilities. To request meeting materials in alternative formats, or to request a sign language interpreter, real-time captioning, or other accommodation, call 707-449-5409 (or 707-449-5162–TTY) at least four days prior to the meeting. Assistive listening devices may be obtained at the meeting or by calling the numbers above. Any writings or documents related to an agenda item for the open session of this meeting are available for public inspection during normal business hours at the City Administration Counter in City Hall, located at 650 Merchant Street. The City may charge customary photocopying charges for any requested copies of such documents.
Full printing of the City Council Packet
1. ROLL CALL
2. MOMENT OF SILENCE followed by the PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. APPROVAL OF MINUTES – Approve the Minutes for the regular meeting of April 23, 2024.
5. PRESENTATIONS –
A.
CalED AWARD OF MERIT PLAQUE
(Staff contact: Don Burrus, Economic Development Director (707) 449-5611) CalED Award of Merit
B.
NATIONAL POLICE WEEK PROCLAMATION
(Staff contact: Ian Schmutzler, Police Chief (707) 449-5244) National Police Week Proclamation
C.
PUBLIC WORKS WEEK PROCLAMATION
(Staff contact: Brian McLean, Director of Public Works (707) 449-5170) Public Works Week Proclamation
D.
MENTAL HEALTH AWARENESS MONTH PROCLAMATION
(Staff contacts: Mayra Montaño, Mental Health Coordinator (707) 449-6090 and Zaire Persley-Hurt, Mental Health Clinician (707) 469-6619 Mental Health Awareness Month Proclamation
6. CONSENT CALENDAR –
A.
AWARD THE CONSTRUCTION CONTRACT FOR THE 2024 ASPHALT CONCRETE REPAIR PROJECT TO THE APPARENT LOW BIDDER, JV LUCAS PAVING, INC., A CALIFORNIA CORPORATION IN THE AMOUNT OF $793,538.20
(Staff contact: Rick Navarro, Engineering Manager (707) 449-5173)
Individual Action: By simple motion, the City Council award the construction contract for the 2024 AC Repair Project to the lowest responsive, responsible bidder, JV Lucas Paving, Inc. of Martinez, California; authorize the Director of Public Works or his designee to execute the contract in the amount of $793,538.20; and approve the project plans, special provisions, and working details.
Fiscal Impact:
Amount Requested: No additional funds are being requested.
Funding Sources: Measure M (1002) and Gas Tax (4010).
Budget Distribution: The budget for this project is included in the Capital Improvement Project account #820378, and sufficient funding exists in the project account.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Staff Report 6A
B.
AWARD THE CONSTRUCTION CONTRACT FOR THE 2024 SLURRY SEAL PROJECT TO THE APPARENT LOW BIDDER, VSS INTERNATIONAL, INC., A CALIFORNIA CORPORATION IN THE AMOUNT OF $2,523,000
(Staff contact: Rick Navarro, Engineering Manager (707) 449-5173)
Individual Action: By simple motion, the City Council award the construction contract for the 2024 Slurry Seal Project to the lowest responsive, responsible bidder, VSS International, Inc. of West Sacramento, California; authorize the Director of Public Works or his designee to execute the contract in the amount of $2,523,000; and approve the project plans, special provisions, and working details.
Fiscal Impact:
Amount Requested: No additional funds are being requested.
Funding Sources: SB1 (4012), Gas Tax (4010), and Measure M (1002).
Budget Distribution: The budget for this project is included in the Capital Improvement Project accounts #820367 and #820324, and sufficient funding exists in the project accounts.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Staff Report 6B
C.
RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS FOR THE ROBERTS’ RANCH PHASE ONE OPEN SPACE - DOG PARK
(Staff contact: Jacob Smith, Associate Civil Engineer (707) 449-5429)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Land Development (2028).
Budget Distribution: The budget for any expenses related to this item is included in the Public Works-Inspection annual operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Staff Report 6C
Res. 2024-032 API - Roberts Ranch Phase One Open Space Dog Park D.
RESOLUTION APPROVING THE GREENTREE DEVELOPMENT, PHASE 1 LARGE LOT FINAL MAP; and RESOLUTION SUMMARILY VACATING THE PUBLIC UTILITY EASEMENTS RELATED TO THE FORMER GILLEY WAY LOCATED WITHIN THE BOUNDS OF THE GREENTREE DEVELOPMENT, PHASE 1 FINAL MAP (Staff contact: Chris Gioia, Public Works Engineering Manager (707) 449-5160) Individual Action: By simple motion, adopt the subject resolutions.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Public Works - Development Engineering (2028) Budget Distribution: The budget for any expenses related to this item is included in the Public Works-Development Engineering annual operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville's Quality of Life
Initiative 3A: Promote Housing for All
Staff Report 6D
Res. 2024-033 Greentree Phase 1 Final Map Approval
Res. 2024-034 Greentree Phase 1 Final Map Approval
E.
APPROVAL OF ACCOUNTS PAYABLE AND PAYROLL PAYMENT OF CLAIMS FOR THE WEEKS ENDING APRIL 26, 2024, AND MAY 3, 2024; AND WIRE AND ACH DISBURSEMENTS FOR THE MONTH OF APRIL 2024
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180)
Individual Action: By simple motion, approve the Payment of Claims.
Fiscal Impact:
The claims paid for the period total $13,096,781.65
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Staff Report 6E
7. BUSINESS FROM THE FLOOR -
This is the time to address the Council with issues that are not on the agenda that are within the Council’s subject matter jurisdiction. With certain exceptions, the City Council may not discuss or take action on items that are not on the agenda. Members of the audience wishing to address a specific agendized item are encouraged to offer their public comment during consideration of that item. Comment is limited to three minutes per speaker or group spokesperson per Government Code §54954.3(a); VMC §2.04.130.
8. PUBLIC HEARINGS –
A.
INTERIM ORDINANCE IMPOSING AS AN URGENCY MEASURE A PROHIBITION ON THE APPLICATION ACCEPTANCE, APPROVAL, COMMENCEMENT, ESTABLISHMENT, OPERATION, RELOCATION OR EXPANSION OF GRID-SCALE BATTERY ENERGY STORAGE SYSTEMS (BESS) WITHIN THE CITY LIMITS DURING THE PENDENCY OF THE CITY’S REVIEW AND ADOPTION OF REGULATIONS OF SUCH USES
(Staff contact: Noah Rumbaoa, Assistant Planner (707) 449-5430)
Recommended Actions:
1. By title only, and by a four-fifths (6 out of 7), roll call, vote, adopt as an urgency measure, an interim ordinance prohibiting BESS facilities within Vacaville City limits; and
2. Waive reading of the title per Government Code §36934.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Community Development Department (2023)
Budget Distribution: The budget for any expenses related to this item is included in the Community Development annual operating budget.
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Initiative 2B: Manage Impacts from Growth
Staff Report 8A
Public Comment - Linda Privatte
BESS Moratorium Presentation
Ord. 1993 Urgency BESS Moratorium
B.
RESOLUTION FINDING THAT THE ENERGY CONSERVATION SERVICES PROJECT IS STATUTORILY AND CATEGORICALLY EXEMPT FROM ADDITIONAL ENVIRONMENTAL REVIEW, and
RESOLUTION APPROVING CERTAIN ENERGY CONSERVATION MEASURES AND AUTHORIZING THE NEGOTIATION AND EXECUTION OF AN ENERGY SERVICES CONTRACT WITH ENGIE SERVICES U.S., and
RESOLUTION AUTHORIZING THE EXECUTION AND DELIVERY OF AN EQUIPMENT LEASE/PURCHASE AGREEMENT WITH RESPECT TO THE ACQUISITION, FINANCING AND LEASING OF CERTAIN EQUIPMENT FOR THE PUBLIC BENEFIT; AUTHORIZING THE EXECUTION AND DELIVERY OF DOCUMENTS REQUIRED IN CONNECTION THEREWITH; AND AUTHORIZING THE TAKING OF ALL OTHER ACTIONS NECESSARY TO THE CONSUMMATION OF THE TRANSACTIONS CONTEMPLATED BY THIS RESOLUTION
(Staff contact: Samantha Brown, Program Manager (707) 469-6509)
Recommended Action: By simple motion, adopt the subject resolutions.
Fiscal Impact:
Amount Requested: No funding is being requested.
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Goal #4A - Ensure Fiscal Sustainability
Staff Report 8B
ENGIE Energy Savings Presentation
Res. 2024-035 ENGIE Energy Conservation Project
Res. 2024-036 ENGIE Energy Conservation Project
Res. 2024-037 ENGIE Energy Conservation Project
9. BUSINESS -
A.
MEASURE M FUNDING ALLOCATION DISCUSSION
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180) Recommended Action: Approve the use of excess reserves to balance the FY 2024/25 General Fund operating budget and provide direction on the proposed reallocation of Measure M funds.
Fiscal Impact:
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Goal #2 - Strengthen the Local Economy
Goal #3 - Protect Vacaville's Quality of Life
Goal #4 - Maintain Effective and Efficient City Services Goal #5 - Promote Community Engagement and Increased Equity and Inclusion Staff Report 9A
Measure M Funding Allocation Discussion Presentation
B.
INCLUSIONARY HOUSING INTRODUCTION STUDY SESSION
(Staff contact: Kristin Pollot, Assistant Director of Community Development (707) 449-5361) Recommended Action: Receive an informational presentation.
Fiscal Impact:
Funding Sources: $45,0000 California Department of Housing and Community Development LEAP grant fund (2910), $97,160 Community Development fund (2023), and $15,000 General Fund from the City Attorney's Office.
Budget Distribution: The budget for any expenses related to this item is included in the Community Development annual operating budget and the City Attorney annual operating budget.
Strategic Plan Goal/Initiative:
Goal # 2 - Strengthen the Local Economy
Initiative 2B: Manage Impacts from Growth
Goal # 3 - Protect Vacaville's Quality of Life Initiative Initiative 3A: Promote Housing for All
Staff Report 9B
Inclusionary Housing Introduction Study Session Presentation
10. REPORTS OF CITY MANAGER –
11. REPORTS OF CITY COUNCIL –
12. CLOSED SESSION – None
13. ADJOURN
I, City Clerk of the City of Vacaville, declare that the foregoing agenda for the MAY 14, 2024 , Regular Meeting of the City
Council
/Successor Agency to the Redevelopment Agency/Housing Authority/Public Financing Authority was posted and available for review by the required time as prescribed by law, at the Vacaville City Hall Council
Chambers,
650 Merchant Street
,
Vacaville
,
California
.
The agenda is also available in the City Administration Lobby at City Hall, 650 Merchant Street, Vacaville, CA ______________________________
Michelle A. Thornbrugh, City Clerk