Vacaville City Hall Council Chamber 650 Merchant Street Entrance to the Council Chamber is located in the parking area off of Lovers Lane
MEETING OF THE CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
HOUSING AUTHORITY
GROUNDWATER SUSTAINABILITY AGENCY
AND
PUBLIC FINANCING AUTHORITY
AGENDA
May 28, 2024
06:00 p.m.
The City of Vacaville is committed to providing meeting facilities that are accessible to persons with disabilities. To request meeting materials in alternative formats, or to request a sign language interpreter, real-time captioning, or other accommodation, call 707-449-5409 (or 707-449-5162–TTY) at least four days prior to the meeting. Assistive listening devices may be obtained at the meeting or by calling the numbers above. Any writings or documents related to an agenda item for the open session of this meeting are available for public inspection during normal business hours at the City Administration Counter in City Hall, located at 650 Merchant Street. The City may charge customary photocopying charges for any requested copies of such documents.
Full printing of the City Council Packet
1. ROLL CALL
2. MOMENT OF SILENCE followed by the PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. APPROVAL OF MINUTES - Approve the Minutes for the regular meeting of May 14, 2024.
5. PRESENTATIONS –
A.
PRESENTATION TO FAIR HOUSING MONTH POSTER CONTEST WINNER (Staff contact: Mary Decker, Housing & Redevelopment Specialist I (707) 449-5672) Fair Housing Poster Contest Presentation
6. CONSENT CALENDAR - RECOMMENDED ACTION ON ALL CONSENT CALENDAR ITEMS - By simple motion, adopt the items on the Consent Calendar.
A.
RESOLUTION ADOPTING THE FISCAL YEAR 2024-2025 ROAD REPAIR PROJECT LIST FUNDED BY SENATE BILL 1 ROAD MAINTENANCE AND REHABILITATION ACCOUNTABILITY ACT OF 2017
(Staff contact: Rick Navarro, Engineering Manager (707) 449-5173)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: None
Funding Source: Highway User Tax Account revenue - RMRA
Budget Distribution: Capital Improvement Project #820319 - Road Repair and Accountability (SB1)
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Staff Report 6A
Res. 2024-038 SB1 FY24-25 RMRA List of Projects
B.
RESOLUTION AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE, FINANCE DIRECTOR OR PUBLIC WORKS DIRECTOR TO EXECUTE A GRANT APPLICATION FOR FISCAL YEAR 2024 HAZARD MITIGATION GRANT PROGRAM OFFERED THROUGH THE CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES AND THE FEDERAL EMERGENCY MANAGEMENT AGENCY AND ENSURING AVAILABILITY OF LOCAL MATCHING FUNDS FOR THE RANCHO LAGUNITAS DETENTION BASIN PHASE 2 EXPANSION PROJECT
(Staff contact: Brian McLean, Director of Public Works (707) 449-5176)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: None
Funding Source: General Fund
Budget Distribution: The budget for any expenses related to this item is included in the Public Works annual operating budget.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Staff Report 6B
Res. 2024-039 HMGP Detention Basin Grant Application
C.
RESOLUTION AMENDING THE FISCAL YEAR 2023-24 CAPITAL IMPROVEMENT PROGRAM BUDGET BY $24,961,148 FOR THE HOUSING AND COMMUNITY SERVICES DEPARTMENT, PARKS AND RECREATION DEPARTMENT, POLICE DEPARTMENT, AND PUBLIC WORKS DEPARTMENT RELATED PROJECTS
(Staff contact: Brian Oxley, Assistant Director of Public Works/City Engineer (707) 449-5313)
Individual Action: By simple motion, adopt the subject resolution.
Amount Requested: $24,961,148 which will adjust the fiscal year 2023-24 CIP Budget total from $58,567,212 to $83,528,360.
Funding Source: Measure M Funds (1002), Lagoon Valley Park Gate Proceeds (1005), Board of State Community Corrections Grant (2920), Police Development Impact Fees (4103), Highway Safety Improvement Program Funds (4030), and Bank of America Financing (New).
Budget Distribution: If this request is approved by the Council, the CIP budget will be amended by $24,961,148.
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Goal #3 - Protect Vacaville’s Quality of Life
Goal #4 - Maintain Effective and Efficient Services
Goal #5 - Promote Community Engagement and Increased Equity and Inclusion Staff Report 6C
Res. 2024-040 CIP Budget Adjustment 2023-2024 Projects
D.
RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS FOR THE PHEASANT COUNTRY PARK IMPROVEMENT PROJECT
(Staff contact: Jacob Smith, Associate Civil Engineer (707) 449-5429)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no additional funds requested for this item.
Funding Sources: Measure M (1002).
Budget Distribution: The budget for this project is included in the Capital Improvement Project account #840161, and sufficient funding exists in the project account.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Goal #4 - Maintain Effective and Efficient Services
Goal #5 - Promote Community Engagement and Increased Equity and Inclusion Staff Report 6D
Res. 2024-041 API for Pheasant Country Park Improvement Project E.
RESOLUTION GRANTING PRELIMINARY APPROVAL OF THE ENGINEER’S REPORT AND INITIATING PROCEEDINGS FOR THE ANNUAL LEVY OF THE CITY OF VACAVILLE LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICTS FOR FISCAL YEAR 2024-25
(Staff contact: Jacob Allred, Assistant Director of Public Works-Maintenance, (707) 469-6504)
Individual Action: By simple motion, adopt the subject resolution and set a public hearing for June 11, 2024.
Fiscal Impact:
Amount Requested: Not applicable; if approved by the City Council, the General Fund Subsidy in the amount of $1,641,871 will be included in the FY 2024-25 budget process.
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Initiative 2B: Manage Impacts from Growth
Initiative 4A: Ensure Fiscal Sustainability
Staff Report 6E
Res. 2024-042 Preliminary Acceptance of ER LLADS
F.
RESOLUTION TO REDUCE POSTED SPEED LIMITS IN SCHOOL ZONES CONSISTENT WITH THE CALIFORNIA VEHICLE CODE
(Staff contact: Gwen Owens, Deputy Director Public Works/City Traffic Engineer (707) 449-5174)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Public Works - Traffic Engineering and Street Maintenance (11101).
Budget Distribution: The budget for any expenses related to this item is included in the Public Works Traffic Engineering and Street Maintenance annual operating budget. Should the grant get approved, any funding would be amended in the annual Capital Improvement Budget.
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Goal #3 - Protect Vacaville’s Quality of Life
Staff Report 6F
Res. 2024-043 School Zone Posted Speed Limit Reduction
G.
RESOLUTION AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE A GRANT APPLICATION FOR FISCAL YEAR 2024 HAZARD MITIGATION GRANT PROGRAM OFFERED THROUGH THE CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES AND THE FEDERAL EMERGENCY MANAGEMENT AGENCY FOR RETROFIT OF DOWNTOWN UNREINFORCED MASONRY BUILDINGS
(Staff contact: Erin Morris, Community Development Director (707) 449-5307)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
As a requirement of the HMGP grant rules, if awarded, the City will be required to commit 25 percent of the grant as local match which equates to $237,500.
Funding Source: If awarded, $712,500 in grant funds would come from FEMA. The local match of $237,500 would consist of in-kind contributions of staff time and permit fees from the Community Development operating fund 2022 over the 48-month course of the grant.
Budget Distribution: If approved, the one-time budget would be loaded into a special revenue fund established to track related expenditures in FY 2025-2026.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Staff Report 6G
Res. 2024-044 HMGP URM Project
H.
APPROVE AN EXCLUSIVE NEGOTIATING RIGHTS AGREEMENT BETWEEN THE CITY OF VACAVILLE AND MUTUAL HOUSING CALIFORNIA TO NEGOTIATE A DISPOSITION, DEVELOPMENT, AND LOAN AGREEMENT FOR THE CITY OWNED PROPERTY LOCATED AT 5763 VANDEN ROAD (APN: 0136-080-040) FOR DEVELOPMENT OF AFFORDABLE HOUSING WITH A MILITARY FOCUS TO IMPLEMENT PROGRAM HE-2D AND PROGRAM HE-9 OF THE HOUSING ELEMENT OF THE GENERAL PLAN
(Staff contact: Tamara Colden, Assistant Director (707) 449-5671)
Individual Action: By simple motion, approve the Exclusive Negotiating Rights Agreement and authorize the Housing and Community Services Director to finalize and execute the Agreement.
Fiscal Impact:
Amount Requested: No amount is requested for this item.
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Staff Report 6H
I.
APPROVAL OF ACCOUNTS PAYABLE AND PAYROLL PAYMENT OF CLAIMS FOR THE WEEKS ENDING MAY 10, 2024 AND MAY 17, 2024
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180)
Individual Action: By simple motion, approve the Payment of Claims.
Fiscal Impact:
The claims paid for the period total $6,377,831.87
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services.
Staff Report 6I
AP Register
Payroll Register
7. BUSINESS FROM THE FLOOR – This is the time to address the Council with issues that are not on the agenda that are within the Council’s subject matter jurisdiction. With certain exceptions, the City Council may not discuss or take action on items that are not on the agenda. Members of the audience wishing to address a specific agendized item are encouraged to offer their public comment during consideration of that item. Comment is limited to three minutes per speaker or group spokesperson per Government Code §54954.3(a); VMC §2.04.130.
8. PUBLIC HEARINGS –
A.
RESOLUTION AUTHORIZING USE OF THE BOND OPPORTUNITIES FOR LAND DEVELOPMENT PROGRAM AND AUTHORIZING THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY TO ACCEPT APPLICATIONS FROM PROPERTY OWNERS, CONDUCT PROCEEDINGS AND LEVY SPECIAL TAXES WITHIN THE TERRITORY OF CITY OF VACAVILLE PURSUANT TO THE MELLO-ROOS COMMUNITY FACILITIES ACT OF 1982, AS AMENDED; AND AUTHORIZING RELATED ACTIONS
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180)
Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: The budget for any expenses related to this item is included in the Finance Departments annual operating budget.
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Goal #4 - Maintain Effective and Efficient City Services Staff Report 8A
Public Comment - Wendy Breckon
BOLD Presentation
9. BUSINESS –
Resolution Initiating an Amendment to the General Plan Map to Change the Land Use Designation of Parcel M (APN: 0138-030-200) Located in the Roberts' Ranch Specific Plan and Development Project from SCHOOLS TO RESIDENTIAL LOW MEDIUM DENSITY (5.1 - 8.0 UNITS/ACRE) Staff Report 9A
Roberts’ Ranch Parcel M GPA Initiation Presentation
B.
RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN COMMUNITY ACTION PARTNERSHIP OF SOLANO JOINT POWERS AUTHORITY; SOLANO COUNTY; AND THE CITIES OF BENICIA, DIXON, FAIRFIELD, RIO VISTA, SUISUN CITY, AND VALLEJO FOR COST SHARING ADMINISTRATIVE EXPENSES
(Staff contact: Emily Cantu, Housing and Community Services Director (707) 449-5688)
Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: None
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Staff Report 9B
Res. 2024-045 CAP Solano Staffing MOU
CAP Solano MOU Presentation
C.
PRESENTATION OF FISCAL YEAR 2023-24 GENERAL FUND THIRD QUARTER UPDATE; and BUDGET STUDY SESSION, PART 1 - PRESENTATION
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180) Recommended Action: Provide direction on the recommended budget augmentations for the proposed FY 2024-25 Operating Budget.
Fiscal Impact:
While tonight's presentation will include discussion of recommendations for the upcoming FY 2024-25 operating budget, adoption of the FY 2024-25 budget will be considered at the June 25, 2024 City Council meeting.
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Staff Report 9C
Public Comment - Sue Zimmerman
Budget Study Session #1
10. REPORTS OF CITY MANAGER –
11. REPORTS OF CITY COUNCIL –
12. CLOSED SESSION - None
13. ADJOURN
I, City Clerk of the City of Vacaville, declare that the foregoing agenda for the MAY 28, 2024 , Regular Meeting of the City
Council
/Successor Agency to the Redevelopment Agency/Housing Authority/Public Financing Authority was posted and available for review by the required time as prescribed by law, at the Vacaville City Hall Council
Chambers,
650 Merchant Street
,
Vacaville
,
California
.
The agenda is also available in the City Administration Lobby at City Hall, 650 Merchant Street, Vacaville, CA ______________________________
Michelle A. Thornbrugh, City Clerk