Vacaville City Hall Council Chamber 650 Merchant Street Entrance to the Council Chamber is located in the parking area off of Lovers Lane
MEETING OF THE CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
HOUSING AUTHORITY
GROUNDWATER SUSTAINABILITY AGENCY
AND
PUBLIC FINANCING AUTHORITY
AGENDA
June 11, 2024
06:00 p.m.
The City of Vacaville is committed to providing meeting facilities that are accessible to persons with disabilities. To request meeting materials in alternative formats, or to request a sign language interpreter, real-time captioning, or other accommodation, call 707-449-5409 (or 707-449-5162–TTY) at least four days prior to the meeting. Assistive listening devices may be obtained at the meeting or by calling the numbers above. Any writings or documents related to an agenda item for the open session of this meeting are available for public inspection during normal business hours at the City Administration Counter in City Hall, located at 650 Merchant Street. The City may charge customary photocopying charges for any requested copies of such documents.
1. ROLL CALL
Full printing of the City Council Packet
2. MOMENT OF SILENCE followed by the PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. APPROVAL OF MINUTES – Approve the Minutes for the special meeting of May 28, 2024 and the regular meeting of May 28, 2024.
Draft Minutes - May 28, 2024
Draft Minutes - May 28, 2024 Regular Meeting
5. PRESENTATIONS –
A.
CHAMBER OF COMMERCE “LEMONADE DAY” PRESENTATION
6. CONSENT CALENDAR –
A.
AWARD THE CONSTRUCTION CONTRACT FOR THE ULATIS CREEK BANK REPAIR AREA 1 PROJECT TO THE APPARENT LOW BIDDER, GROUND CONTROL INC., A CALIFORNIA CORPORATION IN THE AMOUNT OF $1,311,792 (Staff contact: Rick Navarro, Engineering Manager (707) 449-5173) Individual Action: By simple motion, the City Council award the construction contract for the Ulatis Creek Bank Repair Area 1 Project to the lowest responsive, responsible bidder, Ground Control Inc., of San Francisco; authorize the Director of Public Works or his designee to execute the contract in the amount of $1,331,792; and approve the project plans, special provisions, and working details.
Fiscal Impact:
Amount Requested: No additional funds are being requested.
Funding Sources: Measure M (1002), Capital Improvement (1005), and Capital Outlay (4018).
Budget Distribution: The budget for this project is included in the Capital Improvement Project account #820333, and sufficient funding exists in the project account.
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Goal #3 - Protect Vacaville's Quality of Life
Goal #4 - Maintain Effective and Efficient Services
Staff Report 6A
B.
SUBMITTAL OF THE CITY OF VACAVILLE 2024 ANNUAL WATER SUPPLY AND DEMAND ASSESSMENT (Staff contact: Ramiro Jimenez, Utilities Administrative Manager (707) 469-4123) Individual Action: No change to the City's existing water shortage response is recommended.
Fiscal Impact:
Amount Requested: Not applicable
Funding Source: Water Operations and Maintenance Fund (Fund 5101) Budget Distribution: The budget for any expenses related to this item is included in the Water Operations and Maintenance annual operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville's Quality of Life
Staff Report 6B
C.
RESOLUTION AMENDING THE FISCAL YEAR 2023-2024 CAPITAL IMPROVEMENT BUDGET BY AN ADDITIONAL $200,000 FROM THE CALIFORNIA STATE DEPARTMENT OF PARKS AND RECREATION, AND MEASURE M GRANT MATCHING FUNDS FOR THE PEÑA ADOBE POND RESTORATION PROJECT (Staff contact: Eric Laro, Management Analyst (707) 449-5635) Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $100,000 of grant funds and $100,000 of Measure M Local Grant Match fund which will adjust the fiscal year 2023-24 CIP budget total from $83,528,360 to $83,728,360.
Funding Source: Habitat Conservation Fund Grant (2905) funding from the California Department of Parks and Recreation, Measure M (1002) Grant Matching Funds previously budgeted for FY 2024.
Budget Distribution: If this request is approved by Council, the CIP budget will be amended by $200,000.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville's Quality of Life
Staff Report 6C
Res. 2024-046 HCF Grant Acceptance
D.
WRITTEN REPORT ON THE MEASURES TAKEN TO DATE TO ALLEVIATE THE CONDITIONS THAT LED TO THE ADOPTION OF INTERIM ORDINANCE NO. 1993 IMPOSING AS AN URGENCY MEASURE A PROHIBITION ON THE APPLICATION ACCEPTANCE, APPROVAL, COMMENCEMENT, ESTABLISHMENT, OPERATION, RELOCATION, OR EXPANSION OF GRID-SCALE BATTERY ENERGY STORAGE SYSTEMS (BESS) WITHIN THE CITY LIMITS DURING THE PENDENCY OF THE CITY'S REVIEW AND ADOPTION OF REGULATIONS OF SUCH USES, AS REQUIRED BY GOVERNMENT CODE SECTION 65858(d) (Staff contact: Albert Enault, Assistant Planner (707) 449-5364) Individual Action: By simple motion, that the City Council issue the written report below, in the form attached as Exhibit A, describing the measures taken to alleviate the conditions which led to the adoption of Ordinance No. 1993.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Community Development Department (2023) Budget Distribution: Budget expenses related to this written report and interim ordinance are included in the Community Development annual operating budget. Budget expenses related to the L&T study are funded by FY 2023-24 Non-Departmental operating budget.
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Initiative 2B: Manage Impacts from Growth
Staff Report 6D
E.
RESOLUTION CALLING AND PROVIDING FOR A GENERAL MUNICIPAL ELECTION TO ELECT CITY OFFICERS, DETERMINING CHARGES FOR CANDIDATES STATEMENTS, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF SOLANO TO CONSOLIDATE SAID GENERAL MUNICIPAL ELECTION WITH THE PRESIDENTIAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024, AND TO PERMIT THE SOLANO COUNTY REGISTRAR OF VOTERS TO RENDER ELECTION SERVICES (Staff contact: Michelle A. Thornbrugh, (707) 449-5110) Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no funds necessary for the actions recommended.
Funding Source: General Fund
Budget Distribution The one-time budget will be included in the FY 2024-25 Non-Departmental annual operating budget.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Staff Report 6E
Res. 2024-047 Call for General Municipal Election
F.
APPROVAL OF ACCOUNTS PAYABLE AND PAYROLL PAYMENT OF CLAIMS FOR THE WEEKS ENDING MAY 24, 2024, MAY 31, 2024; AND JUNE 7, 2024; AND WIRE AND ACH DISBURSEMENTS FOR THE MONTH OF MAY 2024 (Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180) Individual Action: By simple motion, approve the Payment of Claims.
Fiscal Impact:
The claims paid for the period total $11,177,629.86.
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Staff Report 6F
AP Register
Payroll Register
7. BUSINESS FROM THE FLOOR – This is the time to address the Council with issues that are not on the agenda that are within the Council’s subject matter jurisdiction. With certain exceptions, the City Council may not discuss or take action on items that are not on the agenda. Members of the audience wishing to address a specific agendized item are encouraged to offer their public comment during consideration of that item. Comment is limited to three minutes per speaker or group spokesperson per Government Code §54954.3(a); VMC §2.04.130.
8. PUBLIC HEARINGS –
A.
RESOLUTION CONFIRMING UNPAID ASSESSMENTS FOR WEED ABATEMENT AND DIRECTING LIENS BE PLACED AGAINST AFFECTED PROPERTIES (Staff contact: Jill Childers, Fire Marshal (707) 449-5482) Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: None
Funding Source: General Fund (1001)
Budget Distribution: The budget for any expenses related to this item is included in the Fire Department's annual operating budget.
Strategic Plan Goal/Initiative:
Strategic Goal #1 - Ensure Public Safety
Staff Report 8A
Res. 2024-048 Weed Abatement Lien Hearing
Weed Abatement Lien Presentation
B.
Continued to June 25, 2024;
RESOLUTION APPROVING THE ENGINEERS REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENTS FOR THE CITY OF VACAVILLE LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICTS FOR FISCAL YEAR 2024-2025 (Staff contact: Brian McLean, Director of Public Works (707) 449-5176) Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: Not applicable; if approved by the City Council, the General Fund Subsidy in the amount of $1,641,871 will be included in the FY 2024-25 budget process.
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Initiative 2B: Manage Impacts from Growth
Initiative 4A: Ensure Fiscal Sustainability
Staff Report 8B
9. BUSINESS –
A.
APPROVAL OF DESTINATION DOWNTOWN STOREFRONT IMPROVEMENT GRANT PILOT PROGRAM (Staff contact: Barbara Carr, Economic Development Manager (707) 449-5165) Recommended Action: By simple motion, approve the launch of the Pilot Destination Downtown Storefront Improvement Grant program.
Fiscal Impact:
Amount Requested: None
Funding Source: Measure M (1002)
Budget Distribution: The budget for any expenses related to this item is included Capital Improvement Project account #820359, and sufficient funding exists in the project account.
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Goal #3 - Protect Vacaville's Quality of Life
Staff Report 9A
Staff Report 9A - Revised on 6-10-24
Downtown Storefront Program Presentation
B.
SCHOOL ZONE TRAFFIC SAFETY SURVEY EVALUATION FINDINGS, IMPROVEMENT PLANS, AND PROJECT PRIORITIZATION (Staff contact: Gwen Owens, Deputy Director Public Works/City Traffic Engineer (707) 449-5174) Recommended Item: This is an informational item. No action is necessary at this time.
Fiscal Impact:
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Goal #3 - Protect Vacaville's Quality of Life
Staff Report 9B
SR2S Update / Improvements Presentation
C.
BUDGET STUDY SESSION, PART 2 - PRESENTATION
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180) Recommended Action: Receive the report and provide direction to staff on the proposed FY 2024-25 City of Vacaville Operating, Capital Improvement Program (CIP), and the Successor Agency budgets.
Fiscal Impact:
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient City Services Staff Report 9C
FY25 Budget Study Session 2 Presentation
FY 2024-25 CIP Budget Presentation
D.
RESOLUTION ADOPTING NAMES FOR VARIOUS RECREATION FACILITIES (Staff contact: Hew Hesterman, Park Planner (707) 449-5655) Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville's Quality of Life
Goal #4 - Maintain Effective and Efficient Services
Goal #5 - Promote Community Engagement and Increased Equity and Inclusion Staff Report 9D
Facility Naming Presentation
Res. 2024-049 Recreation Facilities Name Adoption
Public Comment - Bronwyn Garrison
10. REPORTS OF CITY MANAGER –
11. REPORTS OF CITY COUNCIL –
12. CLOSED SESSION - Pursuant to California Government Code Section, 54950, et seq.
A.
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Pursuant to Government Code Section 54956.9)
Meghan McDermott v City of Vacaville, et al., Solano County Superior Court Case No. CU24-02196 B.
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Pursuant to Government Code Section 54956.9)
Antony Pazmino, et al. v. City of Vacaville, et al., United States District Court Case No. 2:22-cv-00273-JAM-DB
13. ADJOURN
I, City Clerk of the City of Vacaville, declare that the foregoing agenda for the JUNE 11, 2024 , Regular Meeting of the City
Council
/Successor Agency to the Redevelopment Agency/Housing Authority/Public Financing Authority was posted and available for review by the required time as prescribed by law, at the Vacaville City Hall Council
Chambers,
650 Merchant Street
,
Vacaville
,
California
.
The agenda is also available in the City Administration Lobby at City Hall, 650 Merchant Street, Vacaville, CA ______________________________
Michelle A. Thornbrugh, City Clerk