Vacaville City Hall Council Chamber 650 Merchant Street Entrance to the Council Chamber is located in the parking area off of Lovers Lane
MEETING OF THE CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
HOUSING AUTHORITY
GROUNDWATER SUSTAINABILITY AGENCY
AND
PUBLIC FINANCING AUTHORITY
AGENDA
October 8, 2024
06:00 p.m.
The City of Vacaville is committed to providing meeting facilities that are accessible to persons with disabilities. To request meeting materials in alternative formats, or to request a sign language interpreter, real-time captioning, or other accommodation, call 707-449-5409 (or 707-449-5162–TTY) at least four days prior to the meeting. Assistive listening devices may be obtained at the meeting or by calling the numbers above. Any writings or documents related to an agenda item for the open session of this meeting are available for public inspection during normal business hours at the City Administration Counter in City Hall, located at 650 Merchant Street. The City may charge customary photocopying charges for any requested copies of such documents.
Full printing of the City Council Packet
1. ROLL CALL
2. MOMENT OF SILENCE followed by the PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. APPROVAL OF MINUTES -
Approve the Minutes for the meeting of September 10, 2024.
Draft Minutes - September 10, 2024
5. PRESENTATIONS – None
6. CONSENT CALENDAR –
A.
RESOLUTION APPROVING THE FINAL MAP FOR LOWER LAGOON VALLEY NEIGHBORHOOD C; and
RESOLUTION APPROVING THE FINAL MAP FOR LOWER LAGOON VALLEY NEIGHBORHOOD A/B PHASE 2
(Staff contact: Chris Gioia, Public Works Engineering Manager (707) 449-5160)
Individual Action: By simple motion, adopt the subject resolutions.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Public Works - Development Engineering (2028)
Budget Distribution: The budget for any expenses related to this item is included in the Public Works-Development Engineering annual operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: Yes
Staff Report 6A
Res. 2024-089 LLV Neighborhood C and A2B2 Final Map
Res. 2024-090 LLV Neighborhood C and A2B2 Final Map
B.
RESOLUTION ADOPTING A CITYWIDE RECORDS RETENTION SCHEDULE
(Staff contact: Michelle A. Thornbrugh, City Clerk (707) 449-5110)
Individual Action: By simple motion, to adopt the subject resolution.
Fiscal Impact:
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 6B
Res. 2024-091 Citywide Record Retention Schedule
C.
APPROVAL OF ACCOUNTS PAYABLE AND PAYROLL PAYMENT OF CLAIMS FOR THE WEEKS ENDING SEPTEMBER 27, 2024; AND OCTOBER 4, 2024; AND WIRE AND ACH DISBURSEMENTS FOR THE MONTH OF SEPTEMBER 2024
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180)
Individual Action: By simple motion, approve the Payment of Claims.
Fiscal Impact:
The claims paid for the period total $14,962,992.84.
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
RECOMMENDED ACTION ON ALL CONSENT CALENDAR ITEMS - By simple motion, adopt the items on the Consent Calendar.
Staff Report 6C
AP Register
Payroll Register
7. BUSINESS FROM THE FLOOR -
This is the time to address the Council with issues that are not on the agenda that are within the Council’s subject matter jurisdiction. With certain exceptions, the City Council may not discuss or take action on items that are not on the agenda. Members of the audience wishing to address a specific agendized item are encouraged to offer their public comment during consideration of that item. Comment is limited to three minutes per speaker or group spokesperson per Government Code §54954.3(a); VMC §2.04.130.
Public Comment - Paul Troxell
Public Comment - Resident
8. PUBLIC HEARINGS – None
9. BUSINESS –
A.
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A DEFINITIVE AGREEMENT FOR DESIGN PROFESSIONAL AND CONSTRUCTION SERVICES BETWEEN THE CITY OF VACAVILLE AND LANDIFY ECT CONSTRUCTION CORPORATION FOR THE CENTENNIAL PARK PROJECT (PHASE 1(A) BIKE PARK)
(Staff contact: Hew Hesterman, Park Planner (707) 449-5655)
Recommended Action: By simple motion, approve the subject resolution.
Fiscal Impact:
Amount Requested: None
Funding Source: Not applicable - private developer
Budget Distribution: The budget for any expenses related to this item is included in the Parks and Recreation annual operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Goal #4 - Maintain Effective and Efficient Services
Goal #5 - Promote Community Engagement and Increased Equity and Inclusion
Levine Act: Yes
Staff Report 9A
Landify Centennial Bike Park Presentation
Res. 2024-092 Landify Bike Park
B.
VISIT VACAVILLE 2023/24 ANNUAL REPORT PRESENTATION
(Staff contact: Barbara Carr, Economic Development Services Manager (707) 449-5165)
Recommended Action: Receive the information. No Council action is required.
Fiscal Impact:
Amount Requested: There are no funds requested at this time.
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Levine Act: No
Staff Report 9B
Visit Vacaville Annual Presentation
C.
RESOLUTION APPROVING NEGOTIATED TERMS OF SUCCESSOR MEMORANDUM OF UNDERSTANDING WITH THE VACAVILLE MANAGERS ORGANIZATION AND TERMS OF AGREEMENT WITH THE ADMINISTRATIVE MANAGERS GROUP AND, THE DEPARTMENT HEAD GROUP; AND APPROVING AN EXPENDITURE ADJUSTMENT TO THE 2024-25 FISCAL YEAR OPERATING BUDGET IN THE AMOUNT OF $685,371
(Staff contact: Jessica Bowes, Director of Human Resources (707) 449-5101)
Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $1,028,056 in total; $685,371 for the current fiscal year.
Funding Source: Various funding sources but primarily the General Fund
Budget Distribution: If approved by the City Council, the budget would be loaded to various city funds based on the cost distribution of the impacted employees.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Initiative 4A: Ensure Fiscal Sustainability
Initiative 4B: Rebuild City Support Services - Information Technology, Finance,
Human Resources, and Risk Management
Initiative 4C: Build a Positive Organizational Culture and Workforce
Levine Act: No
Staff Report 9C
MOU and Agreement Adoption Presentation
Res. 2024-093 Adoption of VMO MOU and AMG and DH Agreements D.
APPROVE UTILIZING 1040 MASON STREET AS THE 2024-2025 WINTER WARMING CENTER
(Staff contact: GeorgeAnne MeggerSmith, Assistant City Manager (707) 449-5651)
Recommended Action: By simple motion, approve the use of 1040 Mason Street as the 2024-2025 Winter Warming Center.
Fiscal Impact:
Amount Requested: There are no additional funds requested for this item.
Funding Source: American Rescue Plan Act 2021 (ARPA-2095)
Budget Distribution: Any expenses related to the item are included in the remaining ARPA operating budget (2092.30.3010.*)
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 9D
Winter Warming Center Presentation
10. REPORTS OF CITY MANAGER –
11. REPORTS OF CITY COUNCIL –
12. CLOSED SESSION - Pursuant to California Government Code Section, 54950, et seq.
A.
CONFERENCE WITH LABOR NEGOTIATOR
(Pursuant to Government Code Section §54957.6)
Agency Negotiators: Aaron Busch - City Manager, Ken Matsumiya - Finance Director, Jessica Bowes - Human Resources Director, Eddie Kreisberg - Principal, Kreisberg Law Firm Employee organization(s)/unrepresented employee(s): All bargaining groups and unrepresented employees
13. ADJOURNMENT -
All public records relating to an open session item that are not exempt from disclosure pursuant to the Public Records Act and that are distributed to a majority of the City Council will be available for public inspection during normal business hours at the City Administration Counter at City Hall, 650 Merchant Street. The City may charge customary photocopying charges for requested copies of such documents.
This agenda and related materials may also be available on the City’s website under Public Meetings and Agendas’ subject to our staff’s ability to post the documents prior to the meeting. To view City Council meetings, tune in to cable Channel 26, or log onto the City’s website at www.cityofvacaville.com to watch the meeting live or on-demand. If you have questions, please contact the City Clerk’s office at (707) 449-5100.
I, City Clerk of the City of Vacaville, declare that the foregoing agenda for the OCTOBER 8, 2024 , Regular Meeting of the City
Council
/Successor Agency to the Redevelopment Agency/Housing Authority/Public Financing Authority was posted and available for review by the required time as prescribed by law, at the Vacaville City Hall Council
Chambers,
650 Merchant Street
,
Vacaville
,
California
.
The agenda is also available in the City Administration Lobby at City Hall, 650 Merchant Street, Vacaville, CA ______________________________
Michelle A. Thornbrugh, City Clerk