Vacaville City Hall Council Chamber 650 Merchant Street Entrance to the Council Chamber is located in the parking area off of Lovers Lane
MEETING OF THE CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
HOUSING AUTHORITY
GROUNDWATER SUSTAINABILITY AGENCY
AND
PUBLIC FINANCING AUTHORITY
AGENDA
October 22, 2024
6:00 p.m.
The City of Vacaville is committed to providing meeting facilities that are accessible to persons with disabilities. To request meeting materials in alternative formats, or to request a sign language interpreter, real-time captioning, or other accommodation, call 707-449-5409 (or 707-449-5162–TTY) at least four days prior to the meeting. Assistive listening devices may be obtained at the meeting or by calling the numbers above. Any writings or documents related to an agenda item for the open session of this meeting are available for public inspection during normal business hours at the City Administration Counter in City Hall, located at 650 Merchant Street. The City may charge customary photocopying charges for any requested copies of such documents.
Full printing of the City Council Packet
NOTICE:
Pursuant to Government Code Section 54953, Subdivision (b), the following City Council meeting includes teleconference participation by Councilmember Michael Silva from: Omni Shoreham Hotel (Lobby), 2500 Calvert Street NW, Washington, District of Columbia, 20008.
Roll Call:
2. MOMENT OF SILENCE followed by the PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. APPROVAL OF MINUTES -
Approve the Minutes for the meetings of September 24, 2024 and October 8, 2024.
5. PRESENTATIONS –
A.
PRESENTATION OF PROCLAMATION FOR NANCY TILLOTSON IN HONOR OF HER RETIREMENT Retirement Proclamation for Nancy Tillotson
6. CONSENT CALENDAR –
A.
RESOLUTION AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO FILE AN APPLICATION WITH THE METROPOLITAN TRANSPORTATION COMMISSION FOR ALLOCATION OF TRANSPORTATION DEVELOPMENT ACT FUNDS FOR FISCAL YEAR 2024-2025 IN THE AMOUNT OF $5,672,228 FOR VACAVILLE CITY COACH TRANSIT OPERATIONS AND CAPITAL PROJECTS
(Staff contact: Lori DaMassa, Transit Manager (707) 469-6575)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
There is no impact to the General Fund.
Amount Requested: $5,672,228
Funding Source: Transportation Development Act (TDA)
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 6A
B.
RESOLUTION APPROVING AMENDMENT #2 TO THE AGREEMENT FOR THE PROVISION OF FIXED-ROUTE, DEMAND RESPONSE, AND PARATRANSIT SERVICES BETWEEN THE CITY OF VACAVILLE AND FIRST TRANSIT, INC.
(Staff contact: Lori DaMassa, Public Works Transit Manager (707) 469-6575)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $1,071,747.95 in total; $429,661 for the current fiscal year
Funding Source: Transportation Development Act (TDA)
Budget Distribution: The budget related to this item are included in the FY2025 operating budget for Public Works-Transit (5201-5205).
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: Yes
Staff Report 6B
First Transit Agreement Amendment 2 Presentation
C.
RESOLUTION AWARDING THE CONSTRUCTION CONTRACT TO TORRES PROJECT MANAGEMENT, INC. DBA TORRES CONSTRUCTION, INC., AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXECUTE SAID CONTRACT FOR THE REAL-TIME INFORMATION CENTER (RTIC) TENANT IMPROVEMENTS IN THE AMOUNT OF $620,000, AND APPROVING THE PLANS, SPECIAL PROVISIONS AND WORKING DETAILS FOR THE PROJECT
(Staff contact: Rick Navarro, Engineering Manager (707) 449-5173)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: No additional funds are requested.
Funding Sources: BSCC Grant (2920) and Police Development Impact Fees (4103)
Budget Distribution: The budget for this project is included in the Capital Improvement Project account #810330 and sufficient funding exists in the project account.
Strategic Plan Goal/Initiative:
Goal #1: Ensure Public Safety
Initiative 1A: Manage Changing Paradigm for Police
Levine Act: No
Staff Report 6C
D.
RESOLUTION INITIATING PROCEEDINGS, PROVIDING INTENTION TO LEVY ASSESSMENTS, PRELIMINARILY APPROVING ENGINEER’S REPORT, AND PROVIDING FOR NOTICE OF HEARING FOR THE FORMATION OF VANDEN GATE/ VANDEN COVE DETENTION BASIN ASSESSMENT DISTRICT NO. 170, AND ANNEXATION OF THE VANDEN GATE AND VANDEN COVE PROPERTIES INTO THE ALAMO PLACE DRAINAGE ASSESSMENT DISTRICT NO. 103, SOUTHTOWN SETBACK LANDSCAPING ASSESSMENT DISTRICT NO. 127, SOUTHTOWN LIGHTING ASSESSMENT DISTRICT NO. 129, AND SOUTHTOWN NEIGHBORHOOD PARK ASSESSMENT DISTRICT NO. 130
(Staff contact: Chris Gioia, Public Works Engineering Manager (707) 449-5160)
Individual Action: By simple motion, adopt the subject resolution and set a public hearing to be conducted at the November 12, 2024, City Council meeting.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Public Works - Development Engineering (2028).
Budget Distribution: The budget for any expenses related to this item is included in the Public Works-Development Engineering annual operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Goal #4 - Maintain Effective and Efficient Services
Initiative 4A: Ensure Fiscal Sustainability
Levine Act: No
Staff Report 6D
E.
RESOLUTION RE-ESTABLISHING THE NON-RESIDENTIAL FEE DEFERRAL PROGRAM WITH A SUNSET DATE OF DECEMBER 31, 2026
(Staff contact: Barbara Carr, Economic Development Manager (707) 449-5615)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: None
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Initiative 2A: Articulate a current Economic Development Program
Implementation: Develop a citywide business incentive plan that fosters economic diversification.
Levine Act: No
Staff Report 6E
F.
APPROVAL OF ACCOUNTS PAYABLE AND PAYROLL PAYMENT OF CLAIMS FOR THE WEEKS ENDING OCTOBER 11, 2024 AND OCTOBER 18, 2024 (Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180) Individual Action: By simple motion, approve the Payment of Claims.
Fiscal Impact:
The claims paid for the period total $4,866,073.70.
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 6F
AP Register
Payroll Register
7. BUSINESS FROM THE FLOOR -
This is the time to address the Council with issues that are not on the agenda that are within the Council's subject matter jurisdiction. With certain exceptions, the City Council may not discuss or take action on items that are not on the agenda. Members of the audience wishing to address a specific agendized item are encouraged to offer their public comment during consideration of that item. Comment is limited to three minutes per speaker or group spokesperson per Government Code §54954.3(a); VMC §2.04.130.
8. PUBLIC HEARINGS –
A.
DELINQUENT CHARGES - HEARING ON SPECIAL ASSESSMENT LIENS FOR WEED ABATEMENT ON PRIVATE PROPERTY AND RELATED COSTS (Staff contact: Jill Childers, Fire Marshal (707) 449-5482) Recommended Action: Conduct a public hearing and at its conclusion, by simple motion, adopt the subject resolution to place special assessment liens on the identified properties for unpaid weed abatement services.
Fiscal Impact:
Amount Requested: None
Funding Source: General Fund (1001)
Budget Distribution: The budget for any expenses related to this item is included in the Fire Department's annual operating budget.
Strategic Plan Goal/Initiative:
Strategic Goal #1 - Ensure Public Safety
Levine Act: No
Staff Report 8A
Weed Abatement Lien Presentation
9. BUSINESS –
A.
APPROVE AN AMENDMENT TO THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CITIZEN PARTICIPATION PLAN (Staff contact: Kimberly Aguilar, Housing Specialist (707) 449-5619) Recommended Action: City Council accept comment from the public, provide any comment, and approve the amendment to the Community Development Block Grant Program Citizen Participation Plan.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Department of Housing and Urban Development, Community Development Block Grant Entitlement funding (2002).
Budget Distribution: The budget for any expenses related to this item is included in the Housing and Community Services annual operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville's Quality of Life
Goal #5 - Promote Community Engagement and Increased Equity and Inclusion Levine Act: No
Staff Report 9A
CDBG CPP Amendment
B.
RESOLUTION APPROVING NEGOTIATED TERMS OF SUCCESSOR MEMORANDUM OF UNDERSTANDING WITH THE VACAVILLE CITY EMPLOYEES ASSOCIATION; AND APPROVING AN EXPENDITURE ADJUSTMENT TO THE 2024-25 FISCAL YEAR OPERATING BUDGET IN THE AMOUNT OF $349,316
(Staff contact: Jessica Bowes, Director of Human Resources (707) 449-5101)
Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $523,974 in total; $349,316 for the current fiscal year.
Funding Source: Various funding sources but primarily the General Fund
Budget Distribution: If approved by the City Council, the budget would be loaded to various city funds based on the cost distribution of the impacted employees.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Initiative 4A: Ensure Fiscal Sustainability
Initiative 4B: Rebuild City Support Services - Information Technology, Finance, Human Resources, and Risk Management
Initiative 4C: Build a Positive Organizational Culture and Workforce
Levine Act: No
Staff Report 9B
Adoption of VCEA MOU Presentation
10. REPORTS OF CITY MANAGER – None
11. REPORTS OF CITY COUNCIL –
A.
CONSIDERATION AND SELECTION OF A PLANNING COMMISSIONER FOR DISTRICT 2 2024 District 2 Planning Commission Applicants
12. CLOSED SESSION – Pursuant to California Government Code Section, 54950, et seq.
A.
CONFERENCE WITH LABOR NEGOTIATOR
(Pursuant to Government Code Section §54957.6)
Agency Negotiators: Aaron Busch – City Manager, Ken Matsumiya – Finance Director, Jessica Bowes – Human Resources Director, Eddie Kreisberg – Principal, Kreisberg Law Firm Employee organization(s)/unrepresented employee(s): All bargaining groups and unrepresented employees B.
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Pursuant to Government Code Section 54956.9)
Tara Stansberry V. City of Vacaville, United States District Court for the Eastern District, Sacramento; Case No. 2:24-CV-00817-CKD C.
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Pursuant to Government Code Section 54956.8)
Property: 50 Nut Tree Road, APN #s 0129240560 (10.08 acres), 0129240310 (2.22 acres), and 0129240320 (1.17 acres) Negotiating Parties: Aaron Busch, City Manager, Aaron Busch Successor Agency, Executive Director Negotiating Parties: David Marks, Principal, Tower Investments Under Negotiation: Price and terms of payment
13. ADJOURNMENT
I, City Clerk of the City of Vacaville, declare that the foregoing agenda for the OCTOBER 22, 2024 , Regular Meeting of the City
Council
/Successor Agency to the Redevelopment Agency/Housing Authority/Public Financing Authority was posted and available for review by the required time as prescribed by law, at the Vacaville City Hall Council
Chambers,
650 Merchant Street
,
Vacaville
,
California
.
The agenda is also available in the City Administration Lobby at City Hall, 650 Merchant Street, Vacaville, CA ______________________________
Michelle A. Thornbrugh, City Clerk