Vacaville City Hall Council Chamber 650 Merchant Street Entrance to the Council Chamber is located in the parking area off of Lovers Lane
MEETING OF THE CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
HOUSING AUTHORITY
GROUNDWATER SUSTAINABILITY AGENCY
AND
PUBLIC FINANCING AUTHORITY
AGENDA
November 12, 2024
06:30 p.m.
The City of Vacaville is committed to providing meeting facilities that are accessible to persons with disabilities. To request meeting materials in alternative formats, or to request a sign language interpreter, real-time captioning, or other accommodation, call 707-449-5409 (or 707-449-5162–TTY) at least four days prior to the meeting. Assistive listening devices may be obtained at the meeting or by calling the numbers above. Any writings or documents related to an agenda item for the open session of this meeting are available for public inspection during normal business hours at the City Administration Counter in City Hall, located at 650 Merchant Street. The City may charge customary photocopying charges for any requested copies of such documents.
Full printing of the City Council Packet
1. ROLL CALL
2. MOMENT OF SILENCE followed by the PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. APPROVAL OF MINUTES -
Approve the Minutes for the meetings of October 22, 2024.
Draft Minutes - October 22, 2024
5. PRESENTATIONS –
A.
HELEN PUTNAM AWARD FOR EXCELLENCE AWARD PRESENTATION
(Staff contact: Joanna Leal, Public Relations Manager (707) 449-5106)
6. CONSENT CALENDAR
A.
RESOLUTION AWARDING THE CONSTRUCTION CONTRACT FOR THE STINSON AND WEST MONTE VISTA SEWER AND WATER IMPROVEMENTS PROJECT TO THE APPARENT LOW BIDDER, KOIOS ENGINEERING INC., A CALIFORNIA CORPORATION IN THE AMOUNT OF $3,388,583; AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXECUTE SAID CONTRACT; AND APPROVING THE PLANS, SPECIAL PROVISIONS AND WORKING DETAILS FOR THE PROJECT
(Staff contact: Rick Navarro, Engineering Manager (707) 449-5173)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: No additional funds are requested.
Funding Sources: Water Development Impact Fee (5110), Sewer Major Replacement (5003), Sewer Development Impact fee (5004), and American Rescue Plan Act 2021 (2095).
Budget Distribution: The budget for this project is included in the Capital Improvement Project accounts #850112 and #860135 and sufficient funding exists in the project accounts.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 6A
Res. 2024-101 AWC Stinson Monte Vista S&W Improvement Project B.
RESOLUTION AWARDING THE CONSTRUCTION CONTRACT FOR THE DOWNTOWN UTILITY IMPROVEMENTS PROJECT TO THE APPARENT LOW BIDDER, KOIOS ENGINEERING, INC., A CALIFORNIA CORPORATION IN THE AMOUNT OF $6,954,000; AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXECUTE SAID CONTRACT; AND APPROVING THE PLANS, SPECIAL PROVISIONS AND WORKING DETAILS FOR THE PROJECT
(Staff contact: Rick Navarro, Engineering Manager (707) 449-5173)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: No additional funds are requested.
Funding Sources: Sewer Major Replacement (5003), Sewer Development Impact Fee (5004), Water Major Replacement (5103), Water Development Impact Fee (5110), and American Rescue Plan Act 2021 (2095).
Budget Distribution: The budget for this project is included in the Capital Improvement Project accounts #850124 and #860136 and sufficient funding exists in the project accounts.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 6B
Res. 2024-102 AWC Downtown Utility Improvements Project C.
RESOLUTION RESCINDING RESOLUTION NO. 2023-009 AND UPDATING THE CITY OF VACAVILLE STANDARD CONFLICT OF INTEREST CODE
(Staff contact: Michelle A. Thornbrugh (707) 449-5110)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
There are no funds requested for this item.
Funding Source: Not Applicable
Budget Distribution: Not Applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 6C
Res. 2024-103 COI Update
D.
RESOLUTION ACKNOWLEDGING RECEIPT OF A REPORT REGARDING THE INSPECTION OF CERTAIN OCCUPANCIES REQUIRED FOR ANNUAL INSPECTIONS PURSUANT TO SECTIONS 13146.2 AND 13146.3 OF THE CALIFORNIA HEALTH AND SAFETY CODE
(Staff contact: Jill Childers, Fire Marshal, (707) 449-5482)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: None
Funding Source: General Fund (1001)
Budget Distribution: The budget for any expenses related to this item is included in the Fire Department’s annual operating budget.
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Levine Act: No
Staff Report 6D
Res. 2024-104 FD SB1205 2023
E.
RESOLUTION APPROVING THE ACCEPTANCE AND APPROPRIATION OF STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY SELECTIVE TRAFFIC ENFORCEMENT PROGRAM FISCAL YEAR 2024-25 GRANT FUNDING FOR TRAFFIC SAFETY ENFORCEMENT AND TRAINING; and
APPROVAL OF A BUDGET ADJUSTMENT TO THE 2024-25 FISCAL YEAR OPERATING BUDGET IN THE AMOUNT OF $136,000
(Staff contact: Bryan Larsen, Police Lieutenant (707) 469-4823)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $136,000
Funding Source: California Office of Traffic Safety (OTS) through the Selective Traffic Enforcement Program (STEP) grant.
Budget Distribution: If approved by Council, the budget would be loaded into a special revenue fund to track related expenditures, Fund 2056 (OTS STEP Grant FY 24-25).
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Initiative 1A: Manage Changing Paradigm for Police
Levine Act: No
Staff Report 6E
Res. 2024-105 FY 24-25 PD OTS STEP Grant
F.
RESOLUTION APPROVING THE ACCEPTANCE AND APPROPRIATION OF STATE OF CALIFORNIA CITIZENS’ OPTION FOR PUBLIC SAFETY (COPS) AND FRONT-LINE LAW ENFORCEMENT ALLOCATION FISCAL YEAR 2024-25 FUNDING IN ACCORDANCE WITH GOVERNMENT CODE SECTION 30061 AND A BUDGET ADJUSTMENT TO THE 2024-25 FISCAL YEAR OPERATING BUDGET IN THE AMOUNT OF $157,783
(Staff contact: Chris Polen, Police Captain (707) 449-5407)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $157,783
Funding Source: Funding is allocated from the state as part of the FY 2024-25 California State Budget, Enhancing Law Enforcement Activities Subaccount (ELEAS).
Budget Distribution: If approved by Council, the budget would be loaded into a special revenue fund previously established to track related expenditures, Fund 2058 (ELEAS FY 24-25).
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Initiative 1A: Manage Changing Paradigm for Police
Levine Act: No
Staff Report 6F
Res. 2024-106 FY 24-25 PD COPS Grant
G.
APPROVAL OF ACCOUNTS PAYABLE AND PAYROLL PAYMENT OF CLAIMS FOR THE WEEKS ENDING OCTOBER 25, 2024; NOVEMBER 1, 2024; AND NOVEMBER 8, 2024; AND WIRE AND ACH DISBURSEMENTS FOR THE MONTH OF OCTOBER 2024
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180)
Individual Action: By simple motion, approve the Payment of Claims.
Fiscal Impact:
The claims paid for the period total $26,016,006.95.
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 6G
AP Register
Payroll Register
7. BUSINESS FROM THE FLOOR -
This is the time to address the Council with issues that are not on the agenda that are within the Council’s subject matter jurisdiction. With certain exceptions, the City Council may not discuss or take action on items that are not on the agenda. Members of the audience wishing to address a specific agendized item are encouraged to offer their public comment during consideration of that item. Comment is limited to three minutes per speaker or group spokesperson per Government Code §54954.3(a); VMC §2.04.130.
8. PUBLIC HEARINGS –
A.
RESOLUTION CONSIDERING THE NORTH VILLAGE DEVELOPMENT PROJECT FINAL ENVIRONMENTAL IMPACT REPORT (FEIR) AND THE ADDENDUM TO THE FEIR, FINDING THAT NO SUBSEQUENT EIR IS REQUIRED PURSUANT TO SECTION 15162 OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES, BASED ON THE SUBSTANTIAL EVIDENCE INCLUDED IN THE ADDENDUM, AND REAFFIRMING THE NORTH VILLAGE DEVELOPMENT PROJECT FEIR FOR THE NORTH VILLAGE AREA PLAN 2 PROJECT LOCATED EAST OF INTERSTATE 505, SOUTH OF MIDWAY ROAD, NORTH OF VACA VALLEY PARKWAY, AND WEST OF LEISURE TOWN ROAD (APNS: 0106-280-060, 0106-240-290, -300, -330, 0106-270-220, 0133-030-330 AND -340); and
RESOLUTION AMENDING THE GENERAL PLAN MAP BY CHANGING LAND USE DESIGNATIONS FOR VARIOUS PROPERTIES IN THE NORTH VILLAGE DEVELOPMENT LOCATED EAST OF INTERSTATE 505, SOUTH OF MIDWAY ROAD, NORTH OF VACA VALLEY PARKWAY, AND WEST OF LEISURE TOWN ROAD (APNS: 0106-280-060, 0106-240-290, -300, -330, 0106-270-220, 0133-030-330 AND -340); and
ORDINANCE AMENDING THE MUNICIPAL CODE BY CHANGE OF ZONING MAP FOR VARIOUS PROPERTIES IN THE NORTH VILLAGE DEVELOPMENT AND ADOPTING A SECOND AMENDMENT TO THE ANNEXATION AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF VACAVILLE AND NORTH VILLAGE DEVELOPMENT, INC. RELATIVE TO THE PROPERTY OWNED BY NORTH VILLAGE DEVELOPMENT, INC. LOCATED EAST OF INTERSTATE 505, SOUTH OF MIDWAY ROAD, NORTH OF VACA VALLEY PARKWAY, AND WEST OF LEISURE TOWN ROAD (APNS: 0106-280-060, 0106-240-290, -300, -330, 0106-270-220, 0133-030-330 AND -340) (FIRST READING); and
RESOLUTION APPROVING THE SPECIFIC PLAN AMENDMENT AND VESTING TENTATIVE MAP FOR THE NORTH VILLAGE AREA PLAN 2 PROJECT LOCATED EAST OF INTERSTATE 505, SOUTH OF MIDWAY ROAD, NORTH OF VACA VALLEY PARKWAY, AND WEST OF LEISURE TOWN ROAD (APNS: 0106-280-060, 0106-240-290, -300, -330, 0106-270-220, 0133-030-330 AND -340) Recommended Actions:
1. By simple motion, adopt the subject resolutions; and
2. By title only, introduce the subject ordinance.
Fiscal Impact:
Amount Requested: None
Funding Source: Community Development Department (2022, 2023, 2024)
Budget Distribution: The budget for any expenses related to this item is included in the Community Development annual operating budget.
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Initiative 2A: Articulate a Current Economic Development Program
Levine Act: Yes
Staff Report 8A
Attachment 6
Res. 2024-107 North Village Area Plan 2 REA
Res. 2024-108 North Village Area Plan 2 GPA
Res. 2024-109 North Village Area Plan 2 - SPA VTM
Public Comment - Nick Smaystria
Public Comment - Mark Henry
Public Comment Booklet - Leigh Prince
North Village AP2 Presentation
B.
RESOLUTION APPROVING ENGINEER’S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT FOR FISCAL YEAR 2024-25 FOR THE FORMATION OF VANDEN GATE / VANDEN COVE DETENTION BASIN ASSESSMENT DISTRICT NO. 170, AND ANNEXATION OF THE VANDEN GATE AND VANDEN COVE PROPERTIES INTO THE ALAMO PLACE DRAINAGE ASSESSMENT DISTRICT NO. 103, SOUTHTOWN SETBACK LANDSCAPING ASSESSMENT DISTRICT NO. 127, SOUTHTOWN LIGHTING ASSESSMENT DISTRICT NO. 129 AND SOUTHTOWN NEIGHBORHOOD PARK ASSESSMENT DISTRICT NO. 130
(Staff contact: Chris Gioia, Public Works Engineering Manager (707) 449-5160)
Recommended Action: Hold a public hearing and by simple motion, adopt the subject resolution and granting final approval of the formation of a new maintenance assessment district and annexation of the properties into existing maintenance assessment districts.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Public Works - Development Engineering (2028).
Budget Distribution: The budget for any expenses related to this item is included in the Public Works-Development Engineering annual operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Goal #4 - Maintain Effective and Efficient Services
Initiative 4A: Ensure Fiscal Sustainability
Levine Act: Yes
Staff Report 8B
Res. 2024-110 Vanden Gate-Vanden Cove LLMD Annexation
9. BUSINESS –
A.
RESOLUTION APPROVING A CONTRACT WITH CLANTON & ASSOCIATES, INC. FOR THE COMPREHENSIVE DOWNTOWN LIGHTING STUDY (Staff contact: Erin Morris, Community Development Director, (707) 449-5307) Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: None
Funding Source: Measure M ($190,000) and Community Development Department Funds ($3,230).
Budget Distribution: The budget for this project was included in the FY 22/23 Capital Improvement Program for the Downtown Specific Plan Improvements #820359 and the FY 24/25 Community Development Department Operating Budget Fund 2022. There is sufficient funding for this project.
Strategic Plan Goal/Initiative:
Goal #2 – Strengthen the Local Economy
Goal #3 – Protect Vacaville’s Quality of Life
Goal #4 – Maintain Effective and Efficient Services
Levine Act: No
Staff Report 9A
Res. 2024-111 Downtown Lighting Study
Downtown Lighting Study Presentation
B.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VACAVILLE APPROVING NEGOTIATED TERMS OF SUCCESSOR MEMORANDUM OF UNDERSTANDING WITH THE INTERNATIONAL UNION OF OPERATING ENGINEERS STATIONARY LOCAL 39, AFL-CIO (LOCAL 39), THE VACAVILLE POLICE OFFICERS ASSOCIATION (VPOA), THE VACAVILLE POLICE MANAGERS ASSOCIATION (VPMA), APPROVING COST OF LIVING ADJUSTMENT FOR THE CITY MANAGER; AND APPROVING AN EXPENDITURE ADJUSTMENT TO THE 2024-25 FISCAL YEAR OPERATING BUDGET IN THE AMOUNT OF $1,196,466 (Staff contact: Jessica Bowes, Director of Human Resources (707) 449-5101) Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $1,794,700 in total; $1,196,466 for the current fiscal year.
Funding Source: Various funding sources but primarily the General Fund Budget Distribution: If approved by the City Council, the budget would be loaded to various city funds based on the cost distribution of the impacted employees.
Strategic Plan Goal/Initiative:
Goal #4 – Maintain Effective and Efficient Services
Initiative 4A: Ensure Fiscal Sustainability
Initiative 4B: Rebuild City Support Services
Initiative 4C: Build a Positive Organizational Culture and Workforce Levine Act: No
Staff Report 9B
Res. 2024-112 Adoption of L39 VPOA and VPMA MOU
Local 39,VPOA, VPMA, CM MOU Presenation
C.
PRESENTATION OF FISCAL YEAR 2023-24 GENERAL FUND FINANCIAL RESULTS; GENERAL FUND FIRST QUARTER BUDGET AND AMERICAN RESCUE PLAN ACT UPDATE; and RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VACAVILLE APPROVING THE CURRENT PAY SCHEDULE PER GOVERNMENT CODE SECTION 20636; and RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VACAVILLE APPROVING REALLOCATING $22,000 IN ONE-TIME MEASURE M BALLFIELD LIGHTING PROJECT FOR CENTENNIAL/ARLINGTON TO ALAMO CREEK FLOOD CONTROL TECHNICAL STUDY IN THE 2024-25 FISCAL YEAR OPERATING BUDGET (Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180) Recommended Action: Receive the update and by simple motion, adopt the subject resolutions.
Fiscal Impact:
Amount Requested: No additional funding is being requested.
Funding Source: Measure M (1002)
Budget Distribution: If approved, the budget would be defunded from the FY2024-25 Capital Improvement Budget and transferred (CIP#840165 1002.00.0000.801) to the FY2024-25 Operating Budget (1002.42.4200.672) Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 9C
Res. 2024-113 Approval of Pay Schedule
General Fund Update FY25 Presentation
D.
ADDITIONAL INFORMATION ON THE CITY OF VACAVILLE EXTREME WEATHER WARMING CENTER AND POTENTIAL ALTERNATIVES
(Staff contact: GeorgeAnne MeggerSmith, Assistant City Manager (707) 449-5651)
Recommended Action: City Council receive the information and provide feedback or direction.
Fiscal Impact:
Amount Requested: There are no additional funds requested for this item.
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 9D
Extreme Weather Warming Center Presentation
10. REPORTS OF CITY MANAGER –
11. REPORTS OF CITY COUNCIL –
12. CLOSED SESSION – Pursuant to California Government Code Section, 54950, et seq.
A.
CONFERENCE WITH LABOR NEGOTIATOR
(Pursuant to Government Code Section §54957.6)
Agency Negotiators: Aaron Busch - City Manager, Ken Matsumiya - Finance Director, Jessica Bowes - Human Resources Director, Eddie Kreisberg - Principal, Kreisberg Law Firm
Employee organization(s)/unrepresented employee(s): All bargaining groups and unrepresented employees B.
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Pursuant to Government Code Section §54956.8)
Property: 1675 E. Monte Vista Avenue, APN # 0129240600
Negotiating Parties: Aaron Busch, City Manager, Aaron Busch Successor Agency, Executive Director
Negotiating Parties: Mark Gill, CEO, Green Acres
Under Negotiation: Price and terms of payment
13. ADJOURN
I, City Clerk of the City of Vacaville, declare that the foregoing agenda for the NOVEMBER 12, 2024 , Regular Meeting of the City
Council
/Successor Agency to the Redevelopment Agency/Housing Authority/Public Financing Authority was posted and available for review by the required time as prescribed by law, at the Vacaville City Hall Council
Chambers,
650 Merchant Street
,
Vacaville
,
California
.
The agenda is also available in the City Administration Lobby at City Hall, 650 Merchant Street, Vacaville, CA ______________________________
Michelle A. Thornbrugh, City Clerk