Vacaville City Hall Council Chamber 650 Merchant Street Entrance to the Council Chamber is located in the parking area off of Lovers Lane
MEETING OF THE CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
HOUSING AUTHORITY
GROUNDWATER SUSTAINABILITY AGENCY
AND
PUBLIC FINANCING AUTHORITY
AGENDA
January 28, 2025
06:00 p.m.
The City of Vacaville is committed to providing meeting facilities that are accessible to persons with disabilities. To request meeting materials in alternative formats, or to request a sign language interpreter, real-time captioning, or other accommodation, call 707-449-5409 (or 707-449-5162–TTY) at least four days prior to the meeting. Assistive listening devices may be obtained at the meeting or by calling the numbers above. Any writings or documents related to an agenda item for the open session of this meeting are available for public inspection during normal business hours at the City Administration Counter in City Hall, located at 650 Merchant Street. The City may charge customary photocopying charges for any requested copies of such documents.
Full Packet for Printing
1. ROLL CALL - The Mayor called the regular meeting of the City Council to order at 6:00 p.m. in the Vacaville Council Chamber located at 650 Merchant Street.
2. MOMENT OF SILENCE followed by the PLEDGE OF ALLEGIANCE A moment of silence was observed, and the Councilmember Silva led the Pledge of Allegiance.
3. APPROVAL OF AGENDA -
On a motion by Councilmember Stockton, seconded by Councilmember Silva, the Council unanimously approved the agenda of the regular meeting with the continuance of Item 8D.
4. PRESENTATIONS – None
5. CONSENT CALENDAR -
A.
APPROVAL OF MINUTES - Approve the Minutes for the regular meeting of January 14, 2025.
(Staff contact: Michelle Thornbrugh, City Clerk (707) 449-5100)
Individual Action: Approve the Minutes for the meeting of January 14, 2025.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Not applicable
Budget Distribution: Not Applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 5A
B.
APPROVAL OF ACCOUNTS PAYABLE AND PAYROLL PAYMENT OF CLAIMS FOR THE WEEKS ENDING JANUARY 10, 2025 AND JANUARY 17, 2025
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180)
Individual Action: By simple motion, approve the Payment of Claims.
Fiscal Impact:
The claims paid for the period total $6,103,666.53.
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 5B
C.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VACAVILLE TO JOIN THE CALIFORNIA ENTERPRISE DEVELOPMENT AUTHORITY PACE PROGRAM; AUTHORIZING THE CALIFORNIA ENTERPRISE DEVELOPMENT AUTHORITY TO CONDUCT CONTRACTUAL ASSESSMENT PROCEEDINGS, AND LEVY CONTRACTUAL PACE ASSESSMENTS WITHIN THE CITY OF VACAVILLE
(Staff contact: Don Burrus, Director of Economic Development Services (707) 449-5611)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no additional funds requested for this item.
Funding Source: Not applicable.
Budget Distribution: Not applicable.
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Initiative 2A: Articulate a current Economic Development Program
Levine Act: No
Staff Report 5C
Res. 2025-005 PACE CEDA Program
6. BUSINESS FROM THE FLOOR – This is the time to address the Council with issues that are not on the agenda that are within the Council’s subject matter jurisdiction. With certain exceptions, the City Council may not discuss or take action on items that are not on the agenda. Members of the audience wishing to address a specific agendized item are encouraged to offer their public comment during consideration of that item. Comment is limited to three minutes per speaker or group spokesperson per Government Code §54954.3(a); VMC §2.04.130.
7. PUBLIC HEARINGS –
A.
RESOLUTION APPROVING A SERVICE FEE FOR TRAKIT CREDIT CARD AND ACH PAYMENTS
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180)
Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: No additional funding is being requested.
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 7A
Res. 2025-006 Trakit Credit Card Fees
Trakit Credit Card Fees Presentation
B.
Continued to the meeting of February 25, 2025
DOWNTOWN VACAVILLE BUSINESS IMPROVEMENT DISTRICT CONTRACT RENEWAL
8. BUSINESS –
A.
ACCEPT ANNUAL REPORT ON OPPORTUNITY HOUSE OPERATIONS FROM VACAVILLE SOLANO SERVICES CORPORATION
(Staff contact: Tamara Colden, Housing and Community Services Director (707) 449-5671)
Recommended Action: By simple motion, accept the annual report.
Fiscal Impact:
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: No
Staff Report 8A
B.
RESOLUTION RENEWING THE CITY OF VACAVILLE'S MILITARY EQUIPMENT USE POLICY ORDINANCE NO. 1978 BASED ON A REVIEW OF THE VACAVILLE POLICE DEPARTMENT'S ANNUAL MILITARY EQUIPMENT REPORT (Staff contact: Dustin Willis, Police Lieutenant (707) 430-3171) Recommended Action: Receive and review the annual Vacaville Police Department military equipment report and adopt the resolution authorizing the renewal of the Military Equipment Use Policy Ordinance #1978.
Fiscal Impact:
Amount Requested: None
Funding Source: General Fund
Budget Distribution: The budget for any expenses related to this item is included in the Police Departments annual operating budget.
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Initiative 1A: Manage Changing Paradigm for Police
Levine Act: No
Staff Report 8B
OLV 8B - AB 481 Military Use Policy Renewal
C.
RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT AND A BUDGET AUGMENTATION WITH ECONOMIC PLANNING SYSTEMS (EPS) FOR THE PREPARATION OF A FISCAL AND FUNDING IMPACT ANALYSIS AND DEVELOPMENT FEE IN AN AMOUNT NOT TO EXCEED $302,000 FOR THE EAST OF LEISURE TOWN GROWTH AREA SPECIFIC PLAN
(Staff contact: Albert Enault, Senior Planner (707) 449-5364)
Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $302,000
Funding Source: Special Revenue Fund East of Leisure Town Growth (2923)
Budget Distribution: If approved by the Council, the budget will be loaded into the FY 2024-25 operating budget for Community Development Special Revenue Fund (2923.20.2028.333, 2923.20.000.5210, 2923.20.000.5211, 2923.20.000.5212)
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: Yes
Staff Report 8C
D.
Continued;
RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT AND A BUDGET AUGMENTATION WITH ARDURRA FOR ENGINEERING CONSULTANT SERVICES IN AN AMOUNT NOT TO EXCEED $406,000 FOR THE EAST OF LEISURE TOWN GROWTH AREA SPECIFIC PLAN (Staff contact: Albert Enault, Senior Planner (707) 449-5364) Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $406,000
Funding Source: Special Revenue Fund East of Leisure Town Growth-(2923) Budget Distribution: If approved by the Council, the budget will be loaded into the FY 2024-25 operating budget for Community Development Special Revenue Fund (2923.20.2028.333, 2923.20.000.5210, 2923.20.000.5211, 2923.20.000.5212) Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville's Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: Yes
Staff Report 8D
E.
REVIEW AND DISCUSSION OF POSSIBLE AMENDMENTS TO THE COMMISSION APPOINTMENT POLICY
(Staff contact: GeorgeAnne Meggers-Smith, Assistant City Manager (707) 449-5651)
Recommended Action: Receive the presentation and provide feedback or direction to amend the policy.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: City Council (1001)
Budget Distribution: The budget for any expenses related to this item is included in the City Council’s annual operating budget.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 8E
F.
RESOLUTION ALLOCATING $373,812 OF 2020 PERMANENT LOCAL HOUSING ALLOCATION FUNDS TO EDEN OAK GROVE INVESTORS, L.P. FOR THE DEVELOPMENT OF THE OAK GROVE SENIOR APARTMENTS PROJECT AT 475 WEST MONTE VISTA AVENUE (APNS 0126-150-050 AND 0126-160-150)
(Staff contact: Tamara Colden, Housing and Community Services Director (707) 449-5671)
Recommended Action: By simple motion, approve the resolution.
Fiscal Impact:
Amount Requested: $373,812 Permanent Local Housing Allocation Funds
Funding Source: State Department of Housing and Community Development Permanent Local Housing Allocation funds (Fund 2922).
Budget Distribution: Upon approval, the budget will be loaded into the appropriate Permanent Local Housing Allocation fund.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: No
Staff Report 8F
9. REPORTS OF CITY MANAGER – The City Manager noted that the Commission Application could return for review on the February 11 Council Meeting and noted that the Warming Center had been activated due to the inclement weather.
10. REPORTS OF CITY COUNCIL –
11. CLOSED SESSION – Pursuant to California Government Code Section, 54950, et seq.
A.
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
(Pursuant to Government Code Section 54957)
Position: City Attorney
B.
PUBLIC EMPLOYMENT
(Pursuant to Government Code Section 54957)
Position: City Manager
12. ADJOURNMENT -
I, City Clerk of the City of Vacaville, declare that the foregoing agenda for the JANUARY 28, 2025 , Regular Meeting of the City
Council
/Successor Agency to the Redevelopment Agency/Housing Authority/Public Financing Authority was posted and available for review by the required time as prescribed by law, at the Vacaville City Hall Council
Chambers,
650 Merchant Street
,
Vacaville
,
California
.
The agenda is also available in the City Administration Lobby at City Hall, 650 Merchant Street, Vacaville, CA ______________________________
Michelle A. Thornbrugh, City Clerk