Vacaville City Hall Council Chamber 650 Merchant Street Entrance to the Council Chamber is located in the parking area off of Lovers Lane
MEETING OF THE CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
HOUSING AUTHORITY
GROUNDWATER SUSTAINABILITY AGENCY
AND
PUBLIC FINANCING AUTHORITY
AGENDA
February 11, 2025
06:00 p.m.
The City of Vacaville is committed to providing meeting facilities that are accessible to persons with disabilities. To request meeting materials in alternative formats, or to request a sign language interpreter, real-time captioning, or other accommodation, call 707-449-5409 (or 707-449-5162–TTY) at least four days prior to the meeting. Assistive listening devices may be obtained at the meeting or by calling the numbers above. Any writings or documents related to an agenda item for the open session of this meeting are available for public inspection during normal business hours at the City Administration Counter in City Hall, located at 650 Merchant Street. The City may charge customary photocopying charges for any requested copies of such documents.
Full printing of the City Council Packet - Part II
Full printing of the City Council Packet - Part II
Full printing of the City Council Packet - Part III
1. ROLL CALL
Mayor/Chair John Carli
Vice Mayor/Vice-Chair Sarah Chapman, District 4
Council/Agency/Authority Member Roy Stockton, District 1
Council/Agency/Authority Member Greg Ritchie, District 2
Council/Agency/Authority Member Michael Silva, District 3
Council/Agency/Authority Member Ted Fremouw, District 5
Council/Agency/Authority Member Jeanette Wylie, District 6
2. MOMENT OF SILENCE followed by the PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. PRESENTATIONS – None
5. CONSENT CALENDAR –
A.
AWARD THE CONSTRUCTION CONTRACT FOR THE TROWER PARK LANDSCAPE IMPROVEMENTS PROJECT TO THE APPARENT LOW BIDDER, LISTER CONSTRUCTION, INC., A CALIFORNIA CORPORATION IN THE AMOUNT OF $2,009,000
(Staff contact: Rick Navarro, Deputy Director of Public Works/Traffic Engineer (707) 449-5173)
Individual Action: By simple motion, the City Council award the construction contract for the Trower Park Landscape Improvements Project to the lowest responsive, responsible bidder, Lister Construction, Inc. of Vacaville, California; authorize the Director of Public Works or his designee to execute the contract in the amount of $2,009,000; and approve the project plans, special provisions, and working details.
Fiscal Impact:
Amount Requested: No additional funds are requested.
Funding Sources: Measure M (1002)
Budget Distribution: The budget for this project is included in the Capital Improvement Project account #840163, and sufficient funding exists in the project account.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Levine Act: No
Staff Report 5A
B.
AWARD THE CONSTRUCTION CONTRACT FOR THE 2025 ADA CURB RAMP IMPROVEMENTS PROJECT TO THE APPARENT LOW BIDDER, LISTER CONSTRUCTION INC., A CALIFORNIA CORPORATION, FOR $526,950
(Staff contact: Rick Navarro, Deputy Director of Public Works/Traffic Engineer (707) 449-5173)
Individual Action: By simple motion, the City Council award the construction contract for the 2025 ADA Curb Ramp Improvements Project to the lowest responsive, responsible bidder, Lister Construction Inc., of Vacaville, California; authorize the Director of Public Works or his designee to execute the contract in the amount of $526,950 and approve the project plans, special provisions, and working details.
Fiscal Impact:
Amount Requested: No additional funds are being requested.
Funding Sources: Measure M (1002) and Gas Tax (4010).
Budget Distribution: The budget for this project is included in the Capital Improvement Project account #820390, and sufficient funding exists in the project account.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 5B
C.
RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS FOR THE ROBERTS RANCH VILLAGE C SUBDIVISION
(Staff contact: Jacob Smith, Interim Engineering Manager (707) 449-5429)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Land Development (2028).
Budget Distribution: The budget for any expenses related to this item is included in the Public Works-Inspection annual operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: Yes
Staff Report 5C
Res. 2025-010 API Roberts Ranch Village C
Res. 2025-010 API Roberts Ranch Village C
D.
RESOLUTION AMENDING THE FISCAL YEAR 2024-2025 PARKS AND RECREATION DEPARTMENT BUDGET BY AN ADDITIONAL $111,254.92 FROM THE STATE OF CALIFORNIA PUBLIC UTILITIES COMMISSION, FOR THE DIGITAL LITERACY PROJECT
(Staff contact: Melody Land, Recreation Manager (707) 449-5657)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $111,255 of supplemental grant funds.
Funding Source: CASF Adoption Account (TBD) funding from the California Public Utilities Commission, Parks and Recreation Department Operating Budget (1001), Measure M (1002) Grant Matching Funds previously budgeted for FY 2024/2025.
Budget Distribution: If this request is approved by the Council, a Special Revenue fund will be created and the Parks and Recreation Operating Budget will be amended.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Levine Act: No
Staff Report 5D
Res. 2025-011 Digital Literacy Project
Res. 2025-011 Digital Literacy Project
E.
RESOLUTION APPROVING AND ACCEPTING A YOLO-SOLANO AIR QUALITY MANAGEMENT DISTRICT CLEAN-AIR GRANT AND A BUDGET ADJUSTMENT TO THE 2024-2025 FISCAL YEAR OPERATING BUDGET IN THE AMOUNT OF $10,056.05
(Staff contact: David Casalnuovo, Police Sergeant (707) 449-5290)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $10,056.05
Funding Source: Yolo-Solano Air Quality Management District. 2024 Clean Air Funds.
Budget Distribution: If approved by the Council, the budget would be loaded into a special revenue fund to track related expenditures, Fund 2042 (YSAQMD Grant 2024).
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Initiative 1A: Manage Changing Paradigm for Police
Goal #5 - Promote Community Engagement and Increased Equity and Inclusion
Initiative 4C: Build a Positive Organizational Culture and Workforce
Levine Act: No
Staff Report 5E
Res. 2025-012 YSAQMD Clean Air Grant
Res. 2025-012 YSAQMD Clean Air Grant
F.
APPROVAL OF MINUTES - Approve the Minutes for the regular meeting of January 28, 2025.
(Staff contact: Michelle Thornbrugh, Municipal Services Clerk Manager (707) 449-5100)
Individual Action: Approve the Minutes for the meeting of January 28, 2025.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Not applicable
Budget Distribution: Not Applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Draft Minutes - January 28, 2025
G.
APPROVAL OF ACCOUNTS PAYABLE AND PAYROLL PAYMENT OF CLAIMS FOR THE WEEKS ENDING JANUARY 24, 2025; JANUARY 31, 2025; AND FEBRUARY 7, 2025; AND WIRE AND ACH DISBURSEMENTS FOR THE MONTH OF JANUARY 2025
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180)
Individual Action: By simple motion, approve the Payment of Claims.
Fiscal Impact:
The claims paid for the period total $18,467,155.00.
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
RECOMMENDED ACTION ON ALL CONSENT CALENDAR ITEMS - By simple motion, adopt the items on the Consent Calendar Staff Report 5G
AP Register
Payroll Register
6. BUSINESS FROM THE FLOOR -
This is the time to address the Council with issues that are not on the agenda that are within the Council’s subject matter jurisdiction. With certain exceptions, the City Council may not discuss or take action on items that are not on the agenda. Members of the audience wishing to address a specific agendized item are encouraged to offer their public comment during consideration of that item. Comment is limited to three minutes per speaker or group spokesperson per Government Code §54954.3(a); VMC §2.04.130.
7. PUBLIC HEARINGS –
A.
RESOLUTION DENYING AN APPEAL BY STEVEN STREM TO OVERTURN RESOLUTION NO. 2025-001 OF THE PLANNING COMMISSION ADOPTING AN INITIAL STUDY / MITIGATED NEGATIVE DECLARATION AND APPROVING A MINOR DESIGN REVIEW AND TREE REMOVAL PERMIT FOR THE BROWN STREET (DE COLORES) PARK TO BE LOCATED ON THE EAST SIDE OF BROWN STREET (APNS 0129-320-020, -150, -170, -180, -190, -200, -250, -260, AND 270), SUBJECT TO CONDITIONS OF APPROVAL (Staff contact: Eileen Ly, Assistant Planner (707) 449-5336) Recommended Action: By simple motion, adopt the subject resolution denying an appeal to overturn Planning Commission Resolution 2025-001 approving the Brown Street (De Colores) Park, adopting an Initial Study/Mitigated Negative Declaration, and approving a Minor Design Review and Tree Removal Permit for the Brown Street (De Colores) Park.By simple motion, adopt the subject resolution denying an appeal to overturn Planning Commission Resolution 2025-001 approving the Brown Street (De Colores) Park, adopting an Initial Study/Mitigated Negative Declaration, and approving a Minor Design Review and Tree Removal Permit for the Brown Street (De Colores) Park.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Community Development Department Fund (2022) Budget Distribution: The budget for any expenses related to this item is included in the Community Development annual operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville's Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: No
Staff Report 7A - Part II
Staff Report 7A - Part II
Staff Report 7A - Part III
Res. 2025-036 Brown Street De Colores Park Minor Design Review and Tree Removal Brown Street (De Colores) Park Presentation
8. BUSINESS –
A.
Continued;
RESOLUTION AUTHORIZING A JOINT APPLICATION FOR THE PARTICIPATION IN THE HOMEKEY+ PROGRAM FOR A HOMELESS HOUSING DEVELOPMENT AT 1050 ORANGE DRIVE (APN: 0133-140-210) (Staff contact: Tamara Colden, Housing and Community Services Director (707) 449-5671) Recommended Action: By simple motion, approve the resolution.
Fiscal Impact:
Amount Requested: None
Funding Source: None
Budget Distribution: If awarded, this item would be brought back to the Council for budget appropriation and a new fund would be established at that time.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville's Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: No
Staff Report 8A
B.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VACAVILLE AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT AND A BUDGET AUGMENTATION WITH THE ARDURRA GROUP FOR ENGINEERING CONSULTANT SERVICES IN AN AMOUNT NOT TO EXCEED $219,000 FOR THE EAST OF LEISURE TOWN GROWTH AREA SPECIFIC PLAN
(Staff contact: Albert Enault, Senior Planner (707) 449-5364)
Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $219,000
Funding Source: Special Revenue Fund East of Leisure Town Growth (2923)
Budget Distribution: If approved by the Council, the budget will be loaded into the FY 2024-25 operating budget for Community Development Special Revenue Fund (2923.20.2028.333, 2923.20.000.5210, 2923.20.000.5211, 2923.20.000.5212)
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: No
Staff Report 8B
Res. 2025-013 ELTGA Professional Services Contract with Ardurra Res. 2025-013 ELTGA Professional Services Contract with Ardurra C.
PRESENTATION OF STRATEGIC PLAN 2024 UPDATE
(Staff contact: GeorgeAnne Meggers-Smith, Assistant City Manager (707) 449-5651)
Recommended Action: Receive the Strategic Plan Update and provide feedback.
Fiscal Impact:
Amount Requested: None
Funding Source: General Fund
Budget Distribution: The budget for any expenses related to this item is included in the City Managers annual operating budget.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 8C
D.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VACAVILLE APPROVING A MERIT INCREASE FOR THE CITY ATTORNEY
(Staff contact: Jessica Bowes, Director of Human Resources (707) 449-5101)
Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: None
Funding Source: General Fund (1001)
Budget Distribution: The budget for this item is already included in the FY 2025 operating budget for the City Attorney’s Office (1001.11.1101.110)
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Initiative 4C: Build a Positive Organizational Culture and Workforce
Levine Act: No
Staff Report 8D
Res. 2025-014 City Attorney Merit Increase
E.
RESOLUTION APPROVING A ONE TIME-BUDGET AUGMENTATION TO THE 2024-2025 FISCAL YEAR OPERATING BUDGET AND AUTHORIZING THE HUMAN RESOURCES DIRECTOR TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH BOB HALL AND ASSOCIATES FOR EXECUTIVE RECRUITMENT SERVICES IN AN AMOUNT NOT TO EXCEED $30,000 FOR THE CITY MANAGER RECRUITMENT
(Staff contact: Jessica Bowes, Director of Human Resources (707) 449-5101)
Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $30,000
Funding Source: General Fund (Fund 1001)
Budget Distribution: If approved by the Council, the budget will be loaded in the FY 2024-25 operating budget for the City Manager’s Office (1001.12.1201.672).
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Initiative 4C: Build a Positive Organizational Culture and Workforce
Levine Act: No
Staff Report 8E
Res. 2025-015 Bob Hall & Association Recruitment Contract F.
REVIEW AND DISCUSSION OF POSSIBLE AMENDMENTS TO THE COMMISSION APPLICATION
(Staff contact: Michelle A. Thornbrugh, City Clerk (707) 449-5110)
Recommended Action: Receive the presentation and provide feedback or direction to amend the application.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: City Council (1001)
Budget Distribution: The budget for any expenses related to this item is included in the City Council’s annual operating budget.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 8F
9. REPORTS OF CITY MANAGER –
10. REPORTS OF CITY COUNCIL –
11. CLOSED SESSION – Pursuant to California Government Code Section, 54950, et seq.
A.
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Pursuant to Government Code Section 54956.9)
Williams v City of Vacaville, Solano County Superior Court, Case Number CL24-04014
12. ADJOURNMENT - All public records relating to an open session item that are not exempt from disclosure pursuant to the Public Records Act and that are distributed to a majority of the City Council will be available for public inspection during normal business hours at the City Administration Counter at City Hall, 650 Merchant Street. The City may charge customary photocopying charges for requested copies of such documents.
This agenda and related materials may also be available on the City’s website under Public Meetings and Agendas’ subject to our staff’s ability to post the documents prior to the meeting. To view City Council meetings, tune in to cable Channel 26, or log onto the City’s website at www.cityofvacaville.com to watch the meeting live or on-demand. If you have questions, please contact the City Clerk’s office at (707) 449-5100.
I, City Clerk of the City of Vacaville, declare that the foregoing agenda for the FEBRUARY 11, 2025 , Regular Meeting of the City
Council
/Successor Agency to the Redevelopment Agency/Housing Authority/Public Financing Authority was posted and available for review by the required time as prescribed by law, at the Vacaville City Hall Council
Chambers,
650 Merchant Street
,
Vacaville
,
California
.
The agenda is also available in the City Administration Lobby at City Hall, 650 Merchant Street, Vacaville, CA ______________________________
Michelle A. Thornbrugh, City Clerk