Vacaville City Hall Council Chamber 650 Merchant Street Entrance to the Council Chamber is located in the parking area off of Lovers Lane
MEETING OF THE CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
HOUSING AUTHORITY
GROUNDWATER SUSTAINABILITY AGENCY
AND
PUBLIC FINANCING AUTHORITY
AGENDA
March 11, 2025
06:00 p.m.
The City of Vacaville is committed to providing meeting facilities that are accessible to persons with disabilities. To request meeting materials in alternative formats, or to request a sign language interpreter, real-time captioning, or other accommodation, call 707-449-5409 (or 707-449-5162–TTY) at least four days prior to the meeting. Assistive listening devices may be obtained at the meeting or by calling the numbers above. Any writings or documents related to an agenda item for the open session of this meeting are available for public inspection during normal business hours at the City Administration Counter in City Hall, located at 650 Merchant Street. The City may charge customary photocopying charges for any requested copies of such documents.
Full printing of the City Council Packet
1. ROLL CALL
Mayor/Chair John Carli
Vice Mayor/Vice-Chair Sarah Chapman, District 4
Council/Agency/Authority Member Roy Stockton, District 1
Council/Agency/Authority Member Greg Ritchie, District 2
Council/Agency/Authority Member Michael Silva, District 3
Council/Agency/Authority Member Ted Fremouw, District 5
Council/Agency/Authority Member Jeanette Wylie, District 6
2. MOMENT OF SILENCE followed by the PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. PRESENTATIONS -
A. SOLANO RESOURCE CONSERVATION DISTRICT EDUCATION PROGRAMS - Chris Rose and Marianne Butler Solano RCD Presentation
5. CONSENT CALENDAR - RECOMMENDED ACTION ON ALL CONSENT CALENDAR ITEMS - By simple motion, adopt the items on the Consent Calendar.
A.
ORDINANCE AMENDING SECTION 10.20.020 OF THE VACAVILLE MUNICIPAL CODE RELATING TO THE STOPPING, STANDING, AND PARKING OF VEHICLES (SECOND READING)
(Staff contact: Bryan Larsen, Police Captain (707) 469-4823)
Individual Action: By simple motion adopt the subject ordinance.
Fiscal Impact:
Amount Requested: None
Funding Source: None
Budget Distribution: The budget for any expenses related to this item is included in the Police Department’s annual operating budget.
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Initiative 1A: Manage Changing Paradigm for Police
Levine Act: No
Staff Report 5A
B.
ORDINANCE REPEALING CHAPTER 10.56 VIOLATIONS AND PENALTIES AND REPLACING IT WITH CHAPTER 10.56 OF THE VACAVILLE MUNICIPAL CODE RELATING TO VIOLATIONS AND PENALTIES FOR PARKING VIOLATIONS (SECOND READING)
(Staff contact: Bryan Larsen, Police Captain (707) 469-4823)
Individual Action: By simple motion adopt the subject ordinance.
Fiscal Impact:
Amount Requested: None
Funding Source: None
Budget Distribution: The budget for any expenses related to this item is included in the Police Department’s annual operating budget.
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Initiative 1A: Manage Changing Paradigm for Police
Levine Act: No
Staff Report 5B
C.
AUTHORIZATION FOR A TEMPORARY MURAL DONATION OF "PHOENIX RISING" BY PETE FALA TO THE CITY OF VACAVILLE’S PUBLIC ART COLLECTION
(Staff contact: Melody Land, Recreation Manager (707) 449-5657)
Individual Action: By simple motion, accept the creation of temporary mural "Phoenix Rising" by Pete Fala into the City of Vacaville’s Public Art Collection.
Fiscal Impact:
Amount Requested: None
Funding Sources: $1,000 from the Public Art Trust Fund (6003.00.0000.2160) and $1,000 Measure M Council District Benefit Program.
Budget Distribution: The budget for this project is included in the Public Art Trust Fund account and Measure M.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Goal #5 - Promote Community Engagement and Increase Equity and Inclusion
Levine Act: No
Staff Report 5C
D.
RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE A CONTRACTUAL AGREEMENT WITH PILLSBURY WINTHROP SHAW PITTMAN LLP TO PROVIDE LEGAL SERVICES IN THE FORM OF RECOVERING FEDERAL REFUNDS OF THE CITY’S ELIGIBLE COVID LEAVE PAYMENTS
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no additional funds requested for this item.
Funding Source: Not applicable
Budget Distribution: The budget for any expenses related to preparing this item is included in both the Human Resources and Finance departments annual operating budget.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: Yes
Staff Report 5D_Revised 3-10-25
Res. 2025-022 COVID Reimbursement Contract
E.
APPROVE A PURCHASE AND SALE AGREEMENT BETWEEN THE CITY OF VACAVILLE AND VACAVILLE ISLAMIC CENTER FOR THE PURCHASE OF THE CITY OWNED PROPERTY LOCATED AT 133 BUSH STREET (APN: 0130-122-090) AND A PORTION OF 140 DEPOT STREET (APN: 0130-122-070) FOR THE DEVELOPMENT OF A NON-PROFIT RELIGIOUS COMMUNITY CENTER
(Staff contact: Tamara Colden, Housing and Community Services Director (707) 449-5688)
Individual Action: By simple motion, approve the Purchase and Sale Agreement and authorize the Housing and Community Services Director to finalize and execute the Agreement.
Fiscal Impact:
Amount Requested: No amount is requested for this item.
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Levine Act: Yes
Staff Report 5E
F.
APPROVAL OF MINUTES -
Approve the Minutes for the regular meeting of February 25, 2025.
(Staff contact: Michelle Thornbrugh, Municipal Services Clerk Manager (707) 449-5100)
Individual Action: Approve the Minutes for the meeting of February 25, 2025.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Not applicable
Budget Distribution: Not Applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 5F
G.
APPROVAL OF ACCOUNTS PAYABLE AND PAYROLL PAYMENT OF CLAIMS FOR THE WEEKS ENDING FEBRUARY 28, 2025; AND MARCH 7, 2025; AND WIRE AND ACH DISBURSEMENTS FOR THE MONTH OF FEBRUARY 2025
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180)
Individual Action: By simple motion, approve the Payment of Claims.
Fiscal Impact:
The claims paid for the period total $13,588,875.87.
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 5G
AP Register
Payroll Register
6. BUSINESS FROM THE FLOOR -
This is the time to address the Council with issues that are not on the agenda that are within the Council’s subject matter jurisdiction. With certain exceptions, the City Council may not discuss or take action on items that are not on the agenda. Members of the audience wishing to address a specific agendized item are encouraged to offer their public comment during consideration of that item. Comment is limited to three minutes per speaker or group spokesperson per Government Code §54954.3(a); VMC §2.04.130.
Public Comment - Laurie Brunke
7. PUBLIC HEARINGS – None
8. BUSINESS –
A.
RESOLUTION ADOPTING AN UPDATED COMMISSION APPOINTMENT POLICY AND TAKING ANY NECESSARY ACTIONS TO IMPLEMENT THE SELECTED POLICY
(Staff contact: GeorgeAnne Meggers-Smith (707) 449-5651)
Recommended Action: By simple motion, adopt the subject resolution and adopt updates to the Commission Appointment Policy.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: City Council (1001)
Budget Distribution: The budget for any expenses related to this item is included in the City Council annual operating budget.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 8A
Commission Appointment Policy Presentation
Public Comment_Joan Marquand-Willse
Res. 2025-023 Commissioner Appointment Policy
B.
RESOLUTION ACCEPTING THE WATER AND SEWER (WASTEWATER) RATE STUDY PREPARED BY WILLDAN FINANCIAL SERVICES, DECLARING ITS INTENTION TO ADJUST WATER AND WASTEWATER RATES, DIRECTING STAFF TO PROVIDE NOTICE PURSUANT TO THE REQUIREMENTS OF PROPOSITION 218, AND SETTING THE TIME AND PLACE FOR A PUBLIC HEARING
(Staff contact: Larissa Morris, Management Analyst (707) 469-6417)
Recommended Actions:
1. Receive staff report, study, and recommendation;
2. By simple motion, approve the subject resolution directing staff to initiate the Proposition 218 process. Fiscal Impact:
Amount Requested: None
Funding Source: Sewer Operations (5001) and Water Operations (5101) Budget Distribution: The budget for any expenses related to this item is included in both the Water and Sewer operating budget.
Strategic Plan Goal/Initiative:
Goal #3 – Protect Vacaville’s Quality of Life
Goal #4 – Maintain Effective and Efficient Services
Initiative 4A: Ensure Fiscal Sustainability
Levine Act: No
Pg.
Staff Report 8B
Vacaville Water & Sewer Rate Study Presentation
Res. 2025-024 Wastewater Rate Study Recommendation and Prop 218 Initiation C.
UPDATE OF PENSION AND OTHER POST EMPLOYMENT BENEFITS (OPEB) ACTUARIAL VALUATION RESULTS AND 2025 HEALTH PREMIUM RATES
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180)
Recommended Action: Council receives the information.
Fiscal Impact:
Amount Requested: There are no additional funds requested for this item.
Funding Source: Not applicable
Budget Distribution: The budget for any expenses related to preparing this item is included in both the Human Resources and Finance departments annual operating budget.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 8C
Unfunded Liabilities Update Presentation
D.
RECEIVE THE 2024 GENERAL PLAN ANNUAL PROGRESS REPORT
(Staff contact: Damiere Powell, Associate Planner (707) 449-5515)
Recommended Action: Staff recommends the City Council receive the 2024 General Plan Annual Progress Report.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Community Development Department General Plan Update Implementation Fee (2023).
Budget Distribution: The budget for any expenses related to this item is included in the Community Development annual operating budget.
Strategic Plan Goal/Initiative:
Goal #2: Strengthen the Local Economy
Initiative 2B: Manage Impacts from Growth
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: No
Staff Report 8D
General Plan 2024 Annual Progress Report Presentation
E.
RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT AND A BUDGET AUGMENTATION WITH ECONOMIC & PLANNING SYSTEMS, INC. (EPS) IN AN AMOUNT NOT TO EXCEED $121,935 FOR THE PREPARATION OF A COMPREHENSIVE UPDATE TO THE CITY OF VACAVILLE MUNICIPAL SERVICES REVIEW (MSR) AND SPHERE OF INFLUENCE (SOI) AND AUTHORIZING STAFF TO SUBMIT AN APPLICATION TO LAFCO WITH FUNDS TOTALING $32,800
(Staff contact: Albert Enault, Senior Planner (707) 449-5364)
Recommended Action: By simple motion, adopt the subject resolution
Fiscal Impact:
Amount Requested: $154,735
Funding Source: General Plan Implementation Fee (2023)
Budget Distribution: If approved by the Council, the budget will be loaded into the FY 2024-25 operating budget for Community Development Special Revenue Fund (2023.20.2012.672.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: Yes
Staff Report 8E
MSR Update Professional Services Contract Presentation
Res. 2025-025 MSR Update Professional Services Contract F.
STUDY SESSION - DOWNTOWN VACAVILLE LIGHTING
(Staff contact: Adeline Morley, Assistant Planner (707) 449-5305)
Recommended Action: Receive an informational presentation and provide feedback to staff.
Fiscal Impact:
Amount Requested: None
Funding Sources: Measure M (1001) and Community Development (2023).
Budget Distribution: The budget for any expenses related to this item is included in the Community Development and Measure M annual operating budgets.
Strategic Plan Goal/Initiative:
Goal #1: Ensure Public Safety
Goal #2 - Strengthen the Local Economy
Goal #3 - Protect Vacaville’s Quality of Life
Levine Act: No
Staff Report 8F
VDLS Study Session Presentation
G.
RESOLUTION AUTHORIZING THE EXECUTION AND DELIVERY OF AN EQUIPMENT LEASE/PURCHASE AGREEMENT WITH RESPECT TO THE ACQUISITION, FINANCING AND LEASING OF CERTAIN FIRE PROTECTION EQUIPMENT FOR PUBLIC BENEFIT; AUTHORIZING THE EXECUTION AND DELIVERY OF DOCUMENTS REQUIRED IN CONNECTION THEREWITH; AND AUTHORIZING THE TAKING OF ALL OTHER ACTIONS NECESSARY TO THE CONSUMMATION OF THE TRANSACTIONS CONTEMPLATED BY THIS RESOLUTION
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180)
Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no additional funds requested for this item at this time.
Funding Source: General Fund/Measure M
Budget Distribution: If approved, the budget for the purchase of the vehicles would be loaded into the Equipment Replacement Fund (5303.40.4901)
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: Yes
Staff Report 8G
Fire Fleet Lease Agreement Presentation
Res. 2025-026 Fire Fleet Lease
H.
Continued;
RESOLUTION APPROVING SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA STATE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR FUNDING UNDER THE CALHOME PROGRAM; THE EXECUTION OF A STANDARD AGREEMENT IF SELECTED FOR SUCH FUNDING AND ANY AMENDMENTS THERETO; AND ANY RELATED DOCUMENTS NECESSARY TO PARTICIPATE IN THE CALHOME PROGRAM (Staff contact: Tamara Colden, Housing and Community Services Director (707) 449-5671) Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: None
Funding Source: Not applicable
Budget Distribution: If the CalHOME application is approved for funding, the associated budget would be loaded into a special revenue fund.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville's Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: No
Staff Report 8H
I.
RESOLUTION APPROVING AN AMENDMENT TO THE DISPOSITION AND DEVELOPMENT AGREEMENT BETWEEN THE CITY OF VACAVILLE AND VICTORY GARDENS VACAVILLE LP FOR THE CITY OWNED PROPERTY LOCATED AT 5763 VANDEN ROAD (APN: 0136-080-040) FOR DEVELOPMENT OF AFFORDABLE HOUSING WITH A MILITARY FOCUS
(Staff contact: Tamara Colden, Housing and Community Services Director (707) 449-5671)
Recommended Action: By simple motion, adopt the resolution approving the amendment to the Disposition and Development Agreement and authorize the Housing and Community Services Director to finalize and execute the Agreement.
Fiscal Impact:
Amount Requested: No amount is requested for this item
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: No
Staff Report 8I
Vanden DDA Amendment Presenation
Res. 2025-027 Vanden DDA Amendment
9. REPORTS OF CITY MANAGER –
10. REPORTS OF CITY COUNCIL –
11. CLOSED SESSION – None
12. ADJOURNMENT -
I, City Clerk of the City of Vacaville, declare that the foregoing agenda for the MARCH 11, 2025 , Regular Meeting of the City
Council
/Successor Agency to the Redevelopment Agency/Housing Authority/Public Financing Authority was posted and available for review by the required time as prescribed by law, at the Vacaville City Hall Council
Chambers,
650 Merchant Street
,
Vacaville
,
California
.
The agenda is also available in the City Administration Lobby at City Hall, 650 Merchant Street, Vacaville, CA ______________________________
Michelle A. Thornbrugh, City Clerk