Vacaville City Hall Council Chamber 650 Merchant Street Entrance to the Council Chamber is located in the parking area off of Lovers Lane
MEETING OF THE CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
HOUSING AUTHORITY
GROUNDWATER SUSTAINABILITY AGENCY
AND
PUBLIC FINANCING AUTHORITY
AGENDA
March 25, 2025
06:00 p.m.
The City of Vacaville is committed to providing meeting facilities that are accessible to persons with disabilities. To request meeting materials in alternative formats, or to request a sign language interpreter, real-time captioning, or other accommodation, call 707-449-5409 (or 707-449-5162–TTY) at least four days prior to the meeting. Assistive listening devices may be obtained at the meeting or by calling the numbers above. Any writings or documents related to an agenda item for the open session of this meeting are available for public inspection during normal business hours at the City Administration Counter in City Hall, located at 650 Merchant Street. The City may charge customary photocopying charges for any requested copies of such documents.
Full printing of the City Council Packet
1. ROLL CALL
Mayor/Chair John Carli
Vice Mayor/Vice-Chair Sarah Chapman, District 4
Council/Agency/Authority Member Roy Stockton, District 1
Council/Agency/Authority Member Greg Ritchie, District 2
Council/Agency/Authority Member Michael Silva, District 3
Council/Agency/Authority Member Ted Fremouw, District 5
Council/Agency/Authority Member Jeanette Wylie, District 6
2. MOMENT OF SILENCE followed by the PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. PRESENTATIONS – None
5. CONSENT CALENDAR –
A.
RESOLUTION AUTHORIZING THE CITY MANAGER OR DIRECTOR OF PUBLIC WORKS TO EXECUTE A $1,000,000 FUNDING CONTRIBUTION AGREEMENT FROM THE SOLANO COUNTY WATER AGENCY TO THE CITY OF VACAVILLE FOR THE RANCHO LAGUNITAS DETENTION BASIN EXPANSION PROJECT
(Staff contact: Brian McLean, Director of Public Works (707) 449-5176)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $1,000,000
Funding Source: Solano County Water Agency (SCWA)
Budget Distribution: Should the Council approve tonight’s action a new special revenue fund would be created to track revenues and expenditures along with amending the CIP budget for project # 830053 Rancho Lagunitas Detention Basin Phase 2.
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Levine Act: No
Staff Report 5A
Public Comment - Jean Price
Res. 2025-028 RLDB2 SCWA Funding Agreement
B.
RESOLUTION APPROVING A FISCAL YEAR 2024-25 BUDGET AMENDMENT FOR THE AWARD OF A CALRECYCLE HOUSEHOLD HAZARDOUS WASTE DISCRETIONARY GRANT TO IMPLEMENT A HOUSEHOLD HAZARDOUS WASTE COMMUNITY EDUCATION AND OUTREACH CAMPAIGN IN THE AMOUNT OF $50,000
(Staff contact: Samantha Brown, Public Works Program Manager (707) 469-6509)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $50,000
Funding Source: CalRecycle Household Hazardous Waste Grant Program, Cycle 43
Budget Distribution: If approved by Council, the budget would be loaded into a special revenue fund established to track related expenditures.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 5B
Res. 2025-029 HHW Grant Budget Adjustment
C.
RESOLUTION AMENDING THE FISCAL YEAR 2024-25 CAPITAL IMPROVEMENT PROGRAM BUDGET BY $13,259,715 FOR HOUSING AND COMMUNITY SERVICES DEPARTMENT AND PUBLIC WORKS DEPARTMENT RELATED PROJECTS
(Staff contact: Brian Oxley, Assistant Director of Public Works/City Engineer (707) 449-5313)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: $13,259,715 which will adjust the fiscal year 2024-25 CIP Budget total from $30,942,833 to $44,202,548.
Funding Source: Community Development Block Grant (2002), Measure M (1002), Department
of Water Resources (4015), Solano County Water Agency (New), General Fund (1005), and
Transportation Development Act (4004).
Budget Distribution: If this request is approved by the Council, the CIP budget will be amended by $13,259,715.
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Goal #3 - Protect Vacaville’s Quality of Life
Goal #4 - Maintain Effective and Efficient Services
Goal #5 - Promote Community Engagement and Increased Equity and Inclusion
Levine Act: No
Staff Report 5C
Res. 2025-030 CIP Budget Adjustment
D.
AWARD THE CONSTRUCTION CONTRACT FOR THE ALAMO CREEK PARK IMPROVEMENTS PROJECT TO THE APPARENT LOW BIDDER, M3 INTEGRATED SERVICES INC., A CALIFORNIA CORPORATION IN THE AMOUNT OF $987,580
(Staff contact: Dan Sutton, Engineering Manager (707) 449-5035)
Individual Action: Award a construction contract to the lowest bidder for the Alamo Creek Park Improvements Project.
Fiscal Impact:
Amount Requested: No additional funds are requested.
Funding Sources: Measure M (1002)
Budget Distribution: The budget for this project is included in the Capital Improvement Project account #840159, and sufficient funding exists in the project account.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Levine Act: No
Staff Report 5D
E.
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A FOURTH AMENDMENT TO THE COMMUNICATIONS SITE LEASE WITH NEW CINGULAR WIRELESS PCS, LLC FOR THE WIRELESS CELL SITE LOCATED AT 1800 MARSHALL ROAD
(Staff contact: GeorgeAnne Meggers-Smith, Assistant City Manager, (707) 449-5651)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: Not Applicable
Funding Source: General Fund
Budget Distribution: If approved by Council, the additional revenue would be deposited into the General Fund (1001.42.0000.4403).
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Goal #4 - Maintain Effective and Efficient Services
Levine Act: Yes
Staff Report 5E
Res. 2025-031 Cell Site Lease Extension ATT New Cingular at Nelson Park WS15- 4th Amendment F.
RESOLUTION APPROVING THE AMENDMENT TO THE MANAGEMENT AGREEMENT TO EXTEND THE TERM OF THE AGREEMENT BETWEEN THE CITY OF VACAVILLE AND VISIT VACAVILLE FOR THE VACAVILLE TOURISM MARKETING DISTRICT
(Staff contact: Don Burrus, Director Economic Development Services (707) 449-5165)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: No amount requested.
Funding Source: Not Applicable
Budget Distribution: Not Applicable
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Initiative 2A: Articulate a current Economic Development Program
Levine Act: No
Staff Report 5F
Res. 2025-032 Visit Vacaville Management Agreement
G.
APPROVAL OF MINUTES -
Approve the Minutes for the regular meeting of March 11, 2025.
(Staff contact: Michelle Thornbrugh, Municipal Services Clerk Manager (707) 449-5100)
Individual Action: Approve the Minutes for the meeting of March 11, 2025.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Not Applicable
Budget Distribution: Not Applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Draft Minutes - March 11, 2025
H.
APPROVAL OF ACCOUNTS PAYABLE AND PAYROLL PAYMENT OF CLAIMS FOR THE WEEKS ENDING MARCH 14, 2025 AND MARCH 21, 2025 (Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180) Individual Action: By simple motion, approve the Payment of Claims.
Fiscal Impact:
The claims paid for the period total $7,641,462.68.
Amount Requested: Not Applicable
Funding Source: Not Applicable
Budget Distribution: Not Applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 5H
AP Register
Payroll Register
6. BUSINESS FROM THE FLOOR – This is the time to address the Council with issues that are not on the agenda that are within the Council’s subject matter jurisdiction. With certain exceptions, the City Council may not discuss or take action on items that are not on the agenda. Members of the audience wishing to address a specific agendized item are encouraged to offer their public comment during consideration of that item. Comment is limited to three minutes per speaker or group spokesperson per Government Code §54954.3(a); VMC §2.04.130.
Public Comment - Frant Nelstone
Public Comment - Leo Escarcega
7. PUBLIC HEARINGS – NONE
8. BUSINESS –
A.
SOLANO ECONOMIC DEVELOPMENT CORPORATION UPDATE
(Staff contact: Don Burrus, Director of Economic Development Services (707) 449-5611)
Recommended Action: City Council receive the information.
Fiscal Impact:
Amount Requested: None
Funding Source: Not Applicable
Budget Distribution: Not Applicable
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Levine Act: No
Staff Report 8A
B.
PRESENTATION AND DEMONSTRATION OF THE CITY OF VACAVILLE’S REDESIGNED WEBSITE
(Staff contact: Joanna Leal, Public Relations Manager (707) 449-5106)
Recommended Action: City Council receive the presentation.
Fiscal Impact:
Amount Requested: None
Funding Source: General Fund (1001)
Budget Distribution: The budget for any expenses related to this item is included in the City Managers-Public Relations annual operating budget.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Goal #5 - Promote Community Engagement and Increased Equity and Inclusion
Levine Act: No
Staff Report 8B
C.
APPROVAL OF VACAVILLE HOUSING AUTHORITY HOUSING CHOICE VOUCHER (SECTION 8) 5-YEAR PUBLIC HOUSING AGENCY PLAN, ANNUAL PUBLIC HOUSING AGENCY PLAN AND MOVING-TO-WORK SUPPLEMENTAL PLAN AND REVISIONS TO THE VACAVILLE HOUSING AUTHORITY ADMINISTRATIVE PLAN TO IMPLEMENT ADMINISTRATIVE POLICIES AND UPDATES
(Staff contact: Celinda Aguilar-Vasquez, Housing Services Administrator (707) 449-5689)
Recommended Action: By simple motion, approve the Vacaville Housing Authority 5-Year Public Housing Agency Plan, Annual Public Housing Agency Plan and Moving-to-Work Supplemental Plan and Vacaville Housing Authority Administrative Plan revisions.
Fiscal Impact:
Amount Requested: None
Funding Source: Housing Grants (2009-Housing Vouchers-VHA)
Budget Distribution: The budget for any expenses related to this item is included in the annual operating budget for Housing Grants.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: No
Staff Report 8C - Revised 3/24 at 2:10 pm (to add Attachment 6) D.
RESIDENT IMPACT DATA PROJECT AND MEASURE M PILOT PROGRAM ANALYSIS
(Staff contact: GeorgeAnne Meggers-Smith, Assistant City Manager (707) 449-5651)
Recommended Action: City Council receive the presentation.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: City Council (1001)
Budget Distribution: The budget for any expenses related to this item is included in the City Council annual operating budget.
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Goal #2 - Strengthen the Local Economy
Goal #3 - Protect Vacaville’s Quality of Life
Goal #4 - Maintain Effective and Efficient City Services
Goal #5 - Promote Community Engagement and Increased Equity and Inclusion
Levine Act: No
Staff Report 8D
E.
CONSIDERATION AND SELECTION OF PLANNING AND PARKS AND RECREATION COMMISSIONERS
(Staff contact: Michelle A. Thornbrugh, City Clerk (707) 449-5110)
Recommended Action: That the Mayor appoint three Planning Commissioners and three Parks and Recreation Commissioners from the applicant pool, subject to City Council ratification.
Fiscal Impact:
Amount Requested: None
Funding Source: City Clerk (1001)
Budget Distribution: The budget for any expenses related to this item is included in the City Managers annual operating budget.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report Item 8E
9. REPORTS OF CITY MANAGER –
10. REPORTS OF CITY COUNCIL -
Pursuant to California Government Code Section, 54950, et seq. The Brown Act’s principle of transparency generally implies that boards, commissions, and committees should provide regular updates and recommendations to the City Council on their activities and decisions.
A.
UPDATE ON RECENT ATTENDED BOARDS, COMMISSIONS, AND COMMITTEE MEETINGS
11. CLOSED SESSION – None
12. ADJOURNMENT
I, City Clerk of the City of Vacaville, declare that the foregoing agenda for the MARCH 25, 2025 , Regular Meeting of the City
Council
/Successor Agency to the Redevelopment Agency/Housing Authority/Public Financing Authority was posted and available for review by the required time as prescribed by law, at the Vacaville City Hall Council
Chambers,
650 Merchant Street
,
Vacaville
,
California
.
The agenda is also available in the City Administration Lobby at City Hall, 650 Merchant Street, Vacaville, CA ______________________________
Michelle A. Thornbrugh, City Clerk