Vacaville City Hall Council Chamber 650 Merchant Street Entrance to the Council Chamber is located in the parking area off of Lovers Lane
MEETING OF THE CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
HOUSING AUTHORITY
GROUNDWATER SUSTAINABILITY AGENCY
AND
PUBLIC FINANCING AUTHORITY
AGENDA
April 8, 2025
06:00 p.m.
The City of Vacaville is committed to providing meeting facilities that are accessible to persons with disabilities. To request meeting materials in alternative formats, or to request a sign language interpreter, real-time captioning, or other accommodation, call 707-449-5409 (or 707-449-5162–TTY) at least four days prior to the meeting. Assistive listening devices may be obtained at the meeting or by calling the numbers above. Any writings or documents related to an agenda item for the open session of this meeting are available for public inspection during normal business hours at the City Administration Counter in City Hall, located at 650 Merchant Street. The City may charge customary photocopying charges for any requested copies of such documents.
Full printing of the City Council Packet
1. ROLL CALL
Mayor/Chair John Carli
Vice Mayor/Vice-Chair Sarah Chapman, District 4
Council/Agency/Authority Member Roy Stockton, District 1
Council/Agency/Authority Member Greg Ritchie, District 2
Council/Agency/Authority Member Michael Silva, District 3
Council/Agency/Authority Member Ted Fremouw, District 5
Council/Agency/Authority Member Jeanette Wylie, District 6
2. MOMENT OF SILENCE followed by the PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. PRESENTATIONS –
A.
2025 FAIR HOUSING MONTH PROCLAMATION
(Staff contact: Mary Decker, Housing & Redevelopment Specialist I (707) 449-5672) Fair Housing Month Proclamation
Vaca-Con Award Commission Presentation
B.
CALIFORNIA PARKS AND RECREATION SOCIETY AWARD OF EXCELLENCE - CREATING COMMUNITY
(Staff contact: Elizabeth Crisante, Recreation Manager (707) 469-4027)
5. CONSENT CALENDAR –
A.
2025 CITY OF VACAVILLE INVESTMENT POLICY
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180)
Individual Action: City Council receives the investment policy.
Fiscal Impact:
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 5A
B.
RESOLUTION AWARDING THE CONSTRUCTION CONTRACT TO TPM CONSTRUCTION INC, AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXECUTE SAID CONTRACT FOR THE EXPANSION OF TRANSIT BUILDING PROJECT IN THE AMOUNT OF $1,671,000 AND APPROVING THE PROJECT PLANS, PROJECT MANUAL, AND WORKING DETAILS FOR THE PROJECT
(Staff contact: Dan Sutton, Engineering Manager (707) 449-5035)
Individual Action: By simple motion, the City Council award the construction contract for the Transit Building Expansion Project to the lowest, responsive, responsible bidder, TPM Construction, Inc., a California Corporation, authorize the Director of Public Works or his designee to execute the contract in the amount of $1,671,000; and approve the project plans, special provisions, and working details.
Fiscal Impact:
Amount Requested: No additional funds are being requested.
Funding Source: Federal Transit Administration (FTA) and Transportation Development Act (TDA).
Budget Distribution: The budget for this project is included in the Capital Improvement Project account #810348, and sufficient funding exists in the project account.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 5B
Res. 2025-033 AWC Expansion of Transit Building
C.
AWARD THE CONSTRUCTION CONTRACT FOR THE 2025 ASPHALT CONCRETE REPAIR PROJECT TO THE APPARENT LOW BIDDER, QA CONSTRUCTORS, INC., A CALIFORNIA CORPORATION IN THE AMOUNT OF $2,701,202
(Staff contact: Dan Sutton, Engineering Manager (707) 449-5035)
Individual Action: By simple motion, the City Council award the construction contract for the 2025 AC Repair Project to the lowest responsive, responsible bidder, QA Constructors, Inc. of San Francisco, California; authorize the Director of Public Works or his designee to execute the contract in the amount of $2,701,202.00; and approve the project plans, special provisions, and working details.
Fiscal Impact:
Amount Requested: No additional funds are being requested.
Funding Sources: Measure M (1002) and Gas Tax (4010).
Budget Distribution: The budget for this project is included in the Capital Improvement Project account #820383, and sufficient funding exists in the project account.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 5C
D.
RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS FOR THE 2024 SLURRY SEAL PROJECT
(Staff contact: Jacob Smith, Engineering Manager (707) 449-5429)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no additional funds requested for this item.
Funding Sources: SB1 (4012), Gas Tax (4010), and Measure M (1002).
Budget Distribution: The budget for this project is included in the Capital Improvement Project account #820367 and #820324, and sufficient funding exists in the project account.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 5D
Res. 2025-034 API 2024 Slurry Seal
E.
RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS FOR THE LOWER LAGOON VALLEY PARK PEDESTRIAN BRIDGE REPLACEMENT PROJECT
(Staff contact: Jacob Smith, Engineering Manager (707) 449-5429)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no additional funds requested for this item.
Funding Sources: General Fund (1005).
Budget Distribution: The budget for this project is included in the Capital Improvement Project account #840164, and sufficient funding exists in the project account.
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 5E
Res. 2025-035 API Lower Lagoon Valley Ped Bridge
F.
APPROVAL OF MINUTES -
Approve the Minutes for the regular meeting of March 25, 2025.
(Staff contact: Michelle Thornbrugh, Municipal Services Clerk Manager (707) 449-5100)
Individual Action: Approve the Minutes for the meeting of March 25, 2025.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Not applicable
Budget Distribution: Not Applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 5F
G.
APPROVAL OF ACCOUNTS PAYABLE AND PAYROLL PAYMENT OF CLAIMS FOR THE WEEKS ENDING MARCH 28, 2025; AND APRIL 4, 2025; AND WIRE AND ACH DISBURSEMENTS FOR THE MONTH OF MARCH 2025
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180)
Individual Action: By simple motion, approve the Payment of Claims.
Fiscal Impact:
The claims paid for the period total $12,117,263.48.
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
RECOMMENDED ACTION ON ALL CONSENT CALENDAR ITEMS - By simple motion, adopt the items on the Consent Calendar.
Staff Report 5G
AP Register
Payroll Register
6. BUSINESS FROM THE FLOOR -
This is the time to address the Council with issues that are not on the agenda that are within the Council’s subject matter jurisdiction. With certain exceptions, the City Council may not discuss or take action on items that are not on the agenda. Members of the audience wishing to address a specific agendized item are encouraged to offer their public comment during consideration of that item. Comment is limited to three minutes per speaker or group spokesperson per Government Code §54954.3(a); VMC §2.04.130.
Public Comment - Mike Whitley
7. PUBLIC HEARINGS – NONE
8. BUSINESS –
A.
SOLANO ECONOMIC DEVELOPMENT CORPORATION UPDATE
(Staff contact: Don Burrus, Director of Economic Development Services (707) 449-5611)
Recommended Action: City Council receive the information.
Fiscal Impact:
Amount Requested: None
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Levine Act: No
Staff Report 8A
Solano EDC Presentation
B.
STUDY SESSION ON FIRE HAZARD SEVERITY ZONES
(Staff contact: Jill Childers, Fire Marshal (707) 449-5482)
Recommended Action: City Council receive the presentation.
Fiscal Impact:
Amount Requested: None
Funding Source: Fire Department (1001)
Budget Distribution: The budget for any expenses related to this item is included in the Fire Departments annual operating budget.
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Levine Act: No
Staff Report 8B
Fire Hazard Zones Presentation
C.
RESOLUTION AUTHORIZING A JOINT APPLICATION TO AND PARTICIPATION IN THE HOMEKEY+ PROGRAM FOR A HOMELESS HOUSING DEVELOPMENT AT 1050 ORANGE DRIVE (APN: 0133-140-210)
(Staff contact: Tamara Colden, Housing and Community Services Director (707) 449-5671)
Recommended Action: By simple motion, approve the subject resolution.
Fiscal Impact:
Amount Requested: None
Funding Source: None
Budget Distribution: If awarded, this item would be brought back to the Council for budget appropriation, and a new fund would be established at that time.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: No
Staff Report 8C
Homekey+ Program Presentation
D.
DISCUSSION ON COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING ALLOCATION PROCESS
(Staff contact: Tamara Colden, Housing and Community Services Director (707) 449-5671)
Recommended Action: Discuss the options presented and provide direction on the preferred method for allocating Community Development Block Grant funds.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Department of Housing and Urban Development, Community Development Block Grant Entitlement funding.
Budget Distribution: Upon approval of the action plan, the budget will be loaded into the appropriate CDBG grant funds/accounts for the approved activities.
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Goal #3 - Protect Vacaville’s Quality of Life
Levine Act: No
Staff Report 8D
CDBG Discussion Presentation
E.
PROHOUSING DESIGNATION PROGRAM STUDY SESSION
(Staff contact: Damiere Powell, Associate Planner (707) 449-5515)
Recommended Action: Receive an informational presentation and provide feedback to staff.
Fiscal Impact:
Amount Requested: There are no funds requested for this item. .
Funding Source: Community Development Department (2022)
Budget Distribution: The budget for any expenses related to this item is included in the Community Development annual operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: No
Staff Report 8E
Prohousing Designation Program Study Session Presentation
9. REPORTS OF CITY MANAGER –
10. REPORTS OF CITY COUNCIL – Pursuant to California Government Code Section, 54950, et seq. The Brown Act’s principle of transparency generally implies that boards, commissions, and committees should provide regular updates and recommendations to the City Council on their activities and decisions.
A.
UPDATE ON RECENT ATTENDED BOARDS, COMMISSIONS, AND COMMITTEE MEETINGS
11. CLOSED SESSION – Pursuant to California Government Code Section, 54950, et seq.
A.
PUBLIC EMPLOYMENT
(Pursuant to Government Code Section 54957(b)(1))
Position: City Manager
12. ADJOURNMENT – All public records relating to an open session item that are not exempt from disclosure pursuant to the Public Records Act and that are distributed to a majority of the City Council will be available for public inspection during normal business hours at the City Administration Counter at City Hall, 650 Merchant Street. The City may charge customary photocopying charges for requested copies of such documents.
I, City Clerk of the City of Vacaville, declare that the foregoing agenda for the APRIL 8, 2025 , Regular Meeting of the City
Council
/Successor Agency to the Redevelopment Agency/Housing Authority/Public Financing Authority was posted and available for review by the required time as prescribed by law, at the Vacaville City Hall Council
Chambers,
650 Merchant Street
,
Vacaville
,
California
.
The agenda is also available in the City Administration Lobby at City Hall, 650 Merchant Street, Vacaville, CA ______________________________
Michelle A. Thornbrugh, City Clerk