Vacaville City Hall Council Chamber 650 Merchant Street Entrance to the Council Chamber is located in the parking area off of Lovers Lane
MEETING OF THE CITY COUNCIL
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY,
HOUSING AUTHORITY
GROUNDWATER SUSTAINABILITY AGENCY
AND
PUBLIC FINANCING AUTHORITY
AGENDA
May 13, 2025
06:00 p.m.
The City of Vacaville is committed to providing meeting facilities that are accessible to persons with disabilities. To request meeting materials in alternative formats, or to request a sign language interpreter, real-time captioning, or other accommodation, call 707-449-5409 (or 707-449-5162–TTY) at least four days prior to the meeting. Assistive listening devices may be obtained at the meeting or by calling the numbers above. Any writings or documents related to an agenda item for the open session of this meeting are available for public inspection during normal business hours at the City Administration Counter in City Hall, located at 650 Merchant Street. The City may charge customary photocopying charges for any requested copies of such documents.
Full printing of the City Council Packet
Pursuant to Government Code Section 54953, Subdivision (b), the following City Council meeting includes teleconference participation by Mayor John Carli from Gaylord National Resort & Convention Center located at 201 Waterfront St, Oxon Hill, MD 20745.
1. ROLL CALL
Mayor/Chair John Carli
Vice Mayor/Vice-Chair Sarah Chapman, District 4
Council/Agency/Authority Member Roy Stockton, District 1
Council/Agency/Authority Member Greg Ritchie, District 2
Council/Agency/Authority Member Michael Silva, District 3
Council/Agency/Authority Member Ted Fremouw, District 5
Council/Agency/Authority Member Jeanette Wylie, District 6
2. MOMENT OF SILENCE followed by the PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. PRESENTATIONS –
A.
NATIONAL POLICE WEEK PROCLAMATION
(Staff contact: Chris Polen, Police Chief (707) 449-5210) National Police Week 2025
B.
PUBLIC WORKS WEEK PROCLAMATION
(Staff contact: Brian McLean, Director of Public Works (707) 449-5170) National Public Works Week 2025
C.
MENTAL HEALTH AWARENESS MONTH PROCLAMATION
(Staff contact: Paula Ledoux, Mental Health Clinician (707) 469-6620) Mental Health Awareness Month 2025
D.
PRESENTATION OF A PROCLAMATION FOR CITY MANAGER AARON BUSCH IN HONOR OF HIS RETIREMENT Aaron Busch Day
5. CONSENT CALENDAR –
A.
RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS FOR THE VILLAGES AT VANDEN MEADOWS UNIT 1A SUBDIVISION
(Staff contact: Jacob Smith, Engineering Manager (707) 449-5429)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Land Development (2028).
Budget Distribution: The budget for any expenses related to this item is included in the Public Works-Inspection annual operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: Yes
Staff Report 5A
Res. 2025-042 API Villages at Vanden Meadows 1A
B.
RESOLUTION ACCEPTING PUBLIC IMPROVEMENTS FOR THE BIRCH STREET SEWER SHED INFLOW AND INFILTRATION IMPROVEMENT PROJECT
(Staff contact: Jacob Smith, Engineering Manager (707) 449-5429)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no additional funds requested for this item.
Funding Sources: Sewer Major Replacement (5003) and Sewer Capital (5004).
Budget Distribution: The budget for this project is included in the Capital Improvement Project account #850101, and sufficient funding exists in the project account.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 5B
Res. 2025-043 API Birch Street Sewer Shed Improvement Project C.
AWARD THE CONSTRUCTION CONTRACT FOR THE 2025 SLURRY SEAL PROJECT TO THE APPARENT LOW BIDDER, PAVEMENT COATINGS CO., A CALIFORNIA CORPORATION, FOR $3,759,398.50
(Staff contact: Dan Sutton, Engineering Manager (707) 449-5035)
Individual Action: By simple motion, the City Council award the construction contract for the 2025 Slurry Seal Project to the lowest responsive, responsible bidder, Pavement Coatings of Sacramento, California; authorize the Director of Public Works or his designee to execute the contract in the amount of $3,759,398.50; and approve the project plans, special provisions, and working details.
Fiscal Impact:
Amount Requested: No additional funds are being requested.
Funding Sources: SB1 (4012), Gas Tax (4010), and Gas Tax (4011), Gas Tax (4014)
Budget Distribution: The budget for this project is included in the Capital Improvement Project account #820384, and sufficient funding exists in the project account.
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 5C
D.
RESOLUTION APPROVING THE FIRST AMENDMENT TO THE AGREEMENT TO SETTLE LITIGATION REGARDING LOWER LAGOON VALLEY
(Staff contact: Erin Morris, Director of Community Development (707) 449-5307)
Individual Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal 3: Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: No
Staff Report 5D
Res. 2025-044 LLV Amendment to Greenbelt Agreement
E.
RESOLUTION AWARDING THE MASTER AGREEMENT FOR BIOHAZARD REMEDIATION AND SITE-SPECIFIC CLEAN-UP SERVICES TO E SQUARED VENTURES DBA SERVPRO OF VACAVILLE AND AUTHORIZING THE DEPARTMENT HEADS FOR THE DEPARTMENTS OF POLICE, FIRE, HOUSING & COMMUNITY SERVICES, AND PUBLIC WORKS, OR THEIR RESPECTIVE DESIGNEES, TO EXECUTE SAID MASTER AGREEMENT IN THE AMOUNT OF $130,316 FOR THE FIRST YEAR PLUS A COMPOUNDING THREE PERCENT (3%) OR CPI ADJUSTMENT, WHICHEVER IS LESS, FOR EACH SUBSEQUENT YEAR
(Staff contact: David Kellis, Police Captain (707) 469-4823)
Individual Action: By simple motion, award a 5-year Master Agreement for Biohazard Remediation and Site-Specific Clean-Up Services with E Squared Ventures dba ServPro of Vacaville not-to-exceed one hundred thirty thousand three hundred sixteen dollars ($130,316) for the first year plus a compounding three percent (3%) or CPI adjustment, whichever is less, for each subsequent year; and authorize the Department Heads for the departments of Police, Fire, Housing & Community Services, and Public Works, or their respective designees to execute the Master Agreement.
Fiscal Impact:
Amount Requested: $130,316 for the first year. This total includes $89,718 allocated for the Police Department (PD) homeless remediation and $28,598 for the Public Works (PW) homeless remediation, both of which will be placed in the Measure M Fund-Homeless Services Division. Additionally, the PD General Fund budget has allocated $12,000 to clean biohazard patrol vehicles.
Funding Source: Measure M, Non-Departmental account, Homeless Services Division
Budget Distribution: If approved by Council 1002.01.0115.433
Strategic Plan Goal/Initiative:
Goal #1 - Ensure Public Safety
Levine Act: No
Staff Report 5E
Res. 2025-045 Biohazard Remediation and Site-Specific Clean-Up Srvcs F.
RESOLUTION APPROVING SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA STATE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR FUNDING UNDER THE HOME INVESTMENT PARTNERSHIPS PROGRAM FOR THE OAK GROVE APARTMENTS PROJECT; AND IF SELECTED, THE EXECUTION OF A STANDARD AGREEMENT, ANY AMENDMENTS THERETO, AND OF ANY RELATED DOCUMENTS NECESSARY TO PARTICIPATE IN THE HOME INVESTMENT PARTNERSHIPS PROGRAM
(Staff contact: Tamara Colden, Housing and Community Services Director (707) 449-5671)
Individual Action: By simple motion, adopt the required resolution to apply for 2024 HOME New Construction funds.
Fiscal Impact:
Amount Requested: None
Funding Source: Staff time to prepare the application will be funded by the current Housing and Community Services Department budget.
Budget Distribution: If awarded, the budget will be loaded into the appropriate fund.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Initiative 3A: Promote Housing for All
Levine Act: No
Staff Report 5F
Res. 2025-046 HOME Application Oak Grove
G.
AUTHORIZE THE CITY MANAGER TO EXECUTE AN AMENDMENT TO EXTEND THE TERM OF THE 2024 DOWNTOWN VACAVILLE BUSINESS IMPROVEMENT DISTRICT MANAGEMENT AGREEMENT TO AUGUST 26, 2025, AND DISBURSE THE BALANCE OF ASSESSMENTS COLLECTED AS OF APRIL 30, 2025
(Staff contact: Don Burrus, Director of Economic Development Services (707) 449-5611)
Individual Action: By simple motion, authorize the City Manager to execute the amendment (Attachment 1) to extend the 2024 District Management Agreement until August 26, 2025, and disburse the balance of assessments as of April 30, 2025.
Fiscal Impact:
Amount Requested: None
Funding Source: Assessment fees collected
Budget Distribution: 1001.00.0000.2178
Strategic Plan Goal/Initiative:
Goal #2 - Strengthen the Local Economy
Levine Act: No
Staff Report 5G
H.
APPROVAL OF MINUTES - APPROVE THE MINUTES FOR THE REGULAR MEETING OF APRIL 22, 2025, AND THE SPECIAL MEETINGS OF APRIL 22, 2025, AND APRIL 28, 2025
(Staff contact: Michelle A. Thornbrugh, Municipal Services Clerk Manager (707) 449-5100)
Individual Action: Approve the Minutes for the meeting of April 22, 2025.
Fiscal Impact:
Amount Requested: There are no funds requested for this item.
Funding Source: Not applicable
Budget Distribution: Not Applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Draft Minutes - Regular Meeting of April 22, 2025 and special meetings of April 22, 2025 and April 28, 2025, 2024 I.
APPROVAL OF ACCOUNTS PAYABLE AND PAYROLL PAYMENT OF CLAIMS FOR THE WEEKS ENDING APRIL 25, 2025; AND MAY 2, 2025; AND WIRE AND ACH DISBURSEMENTS FOR THE MONTH OF APRIL 2025 (Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180) Individual Action: By simple motion, approve the Payment of Claims.
Fiscal Impact:
The claims paid for the period total $16,225,124.12.
Amount Requested: Not applicable
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 5I
AP Register
Payroll Register
6. BUSINESS FROM THE FLOOR - This is the time to address the Council with issues that are not on the agenda that are within the Council’s subject matter jurisdiction. With certain exceptions, the City Council may not discuss or take action on items that are not on the agenda. Members of the audience wishing to address a specific agendized item are encouraged to offer their public comment during consideration of that item. Comment is limited to three minutes per speaker or group spokesperson per Government Code §54954.3(a); VMC §2.04.130.
Public Comment - Jeff Baier_(Part 1)
Public Comment - Jeff Baier (Part 2)
7. PUBLIC HEARINGS –
A.
CONDUCT A PUBLIC HEARING TO CONSIDER ADOPTION OF BI-MONTHLY WATER AND SEWER RATE ADJUSTMENTS PROPOSED IN ACCORDANCE WITH CALIFORNIA STATE PROPOSITION 218 REQUIREMENTS
(Staff contact: Larissa Morris, Management Analyst (707) 469-6417)
Recommended Action: Hold the public hearing and, if a majority protest does not exist, by simple motion, adopt the subject resolution directing staff to implement the water and sewer rate adjustments, effective July 1, 2025.
Fiscal Impact:
Amount Requested: None
Funding Source: Sewer Operations (5001) and Water Operations (5101)
Budget Distribution: The budget for any expenses related to this item is included in both the Water and Sewer operating budget.
Strategic Plan Goal/Initiative:
Goal #3 - Protect Vacaville’s Quality of Life
Goal #4 - Maintain Effective and Efficient Services
Initiative 4A: Ensure Fiscal Sustainability
Levine Act: No
Staff Report 7A
Public Comment Submitted with Protests
Public Comment Submitted with Protests 2
Vacaville PH Rate Study Presentation
8. BUSINESS –
A.
RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF SPECIAL TAX BONDS, AND APPROVING AND AUTHORIZING RELATED DOCUMENTS AND ACTIONS - COMMUNITY FACILITIES DISTRICT NO. 13 (LOWER LAGOON VALLEY) IMPROVEMENT AREA NO. 1 (Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180) Recommended Action: By simple motion, adopt the subject resolution.
Fiscal Impact:
Amount Requested: None
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Initiative 4A: Ensure Fiscal Sustainability
Levine Act: No
Staff Report 8A
Lagoon Valley 1st Bond Issuance Presentation
B.
BUDGET STUDY SESSION, PART 1 - COST SAVING MEASURES
(Staff contact: Ken Matsumiya, Director of Finance (707) 449-5180)
Recommended Action: Receive the presentation and provide feedback and direction on the proposed cost saving measures.
Fiscal Impact:
Amount Requested: None
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 8B
Budget Study Session #1 Presentation
C.
RESOLUTION APPROVING THE NEW CITY MANAGER EMPLOYMENT AGREEMENT
(Staff contact: Sandy Hess, Employee Relations Manager (707) 449-5311)
By simple motion, adopt the subject resolution; and provide authorization for the Mayor to execute the agreement.
Fiscal Impact:
Amount Requested: None for current fiscal year
Funding Source: Not applicable
Budget Distribution: Not applicable
Strategic Plan Goal/Initiative:
Goal #4 - Maintain Effective and Efficient Services
Levine Act: No
Staff Report 8C
Res. 2025-048 New CM Contract
9. REPORTS OF CITY MANAGER –
10. REPORTS OF CITY COUNCIL - Pursuant to California Government Code Section, 54950, et seq. The Brown Act’s principle of transparency generally implies that boards, commissions, and committees should provide regular updates and recommendations to the City Council on their activities and decisions.
A.
UPDATE ON RECENT ATTENDED BOARDS, COMMISSIONS, AND COMMITTEE MEETINGS
11. CLOSED SESSION – None
12. ADJOURN-
I, City Clerk of the City of Vacaville, declare that the foregoing agenda for the MAY 13, 2025 , Regular Meeting of the City
Council
/Successor Agency to the Redevelopment Agency/Housing Authority/Public Financing Authority was posted and available for review by the required time as prescribed by law, at the Vacaville City Hall Council
Chambers,
650 Merchant Street
,
Vacaville
,
California
.
The agenda is also available in the City Administration Lobby at City Hall, 650 Merchant Street, Vacaville, CA ______________________________
Michelle A. Thornbrugh, City Clerk